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12/11/2013 - Packet p Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD Intergovernmental Water Board Name of Board, Commission or Committee 12/11/2013 Date of Meeting I have verified these documents are a complete copy of the official record. Judy Lawhead Print Name K"Zonee -14 sign- Lire. 01/07/2015 Date Intergovernmental Water Board Agenda SERVING TIGARD, KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, December 11, 2013, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions 2. Approval of Minutes —November 13, 2013 Action: Motion to approve the November 13, 2013 minutes. 3. Public Comments Call for comments from the public. 4. Water Supply Update —John Goodrich No action required. 5. Preview a Promotional Water Video Prepared by the Lake Oswego Tigard Water Partnership — Dennis Koellermeier No action required. 6. Discussion and Selection of the Member-At-Large —Dennis Koellermeier Action: Motion to appoint Jodie Inman to the member-at-large position effective January 1, 2014. 7. Informational Items ■ Update on the Land Use Board of Appeals (LUBA) case—Mr. Koellermeier ■ Update on the Tigard City Council's discussion of the water service agreement with King City— Mr. Koellermeier 8. Non-Agenda Items Call for non-agenda items from the board. 9. Next Meeting January 8, 2014, at 5:30 p.m. 8777 SW Burnham Street,Tigard, Oregon 10. Adjournment Action: Motion for adjournment. Executive Session The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news INTERGOVERNMENTAL WATER BOARD AGENDA— December 11, 2013 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2591 1 www.tigard-or.gov I Page 1 of 2 media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The City of Tigard tries to make all reasonable modifications to ensure that people with disabilities have an equal opportunity to participate in all city meetings. Upon request,the city will do its best to arrange for the following services/equipment: ■ Assistive listening devices. ■ Qualified sign language interpreters. ■ Qualified bilingual interpreters. Because the city may need to hire outside service providers or arrange for specialized equipment,those requesting services/equipment should do so as far in advance as possible,but no later than 3 city work days prior to the meeting. To make a request,call 503-718-2591 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Dead. INTERGOVERNMENTAL WATER BOARD AGENDA— December 11, 2013 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-718-2591 1 www.tigard-or.gov I Page 2 of 2 Intergovernmental Water Board JWB) Minutes SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, November 13, 2013, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Andrew Barrett Member-At-Large Chris Hadfield Alternate representing the City of Durham Ken Henschel Representing the Tigard Water District David Newham Representing the City of King City Members Absent: Gretchen Buehner Representing the City of Tigard Keith Jehnke Representing the City of Durham City of Tigard Staff Present: Dennis Koellermeier Project Director John Goodrich Interim Assistant Public Works Director Greer Gaston IWB Recorder 1. Call to Order, Roll Call and Introductions Commissioner Barrett called the meeting to order at 5:36 p.m. 2. Approval of Minutes — September 11, 2013 Commissioner Hadfield moved to approve the September 11, 2013, minutes. Commissioner Henschel seconded the motion. The motion passed by a majority vote of the commissioners present, with Commissioners Barrett, Henschel and Newham voting yes. Commissioner Hadfield abstained as he did not attend the September 11 meeting. 3. Public Comments There were no comments from the public. 4. Water Supply Update Mr. Goodrich reported: • Average water use for the month of September was 5.6 million gallons per day (mgd). • Average water use for the month of October was about 4.16 mgd. This usage is nearly 1 mgd less than the same time period last year. Water usage decreased following a period of wet weather in early September. • Approximately 20 million gallons of water—or a nine-day supply—was stored in aquifer storage and recovery (ASR) well #2. No water remains in ASR well #1. Injection to replenish the water in ASR wells will begin in the next month or two. 5. Introduction of Member-at-Large Nominee Jodie Inman Mr. Koellermeier introduced Ms.Jodie Inman and summarized the board's direction regarding how it wished to fill the member-at-large position. The position—now filled by Commissioner Barrett—will be vacant at the end of the year. Commissioner Barrett added that the board decided it wished to find a nominee with expertise in engineering, water service/systems and intergovernmental agreements. Mr. Koellermeier introduced nominee Jodie Inman, who described her background, previous service on the Tigard Planning Commission, and the nature of her work with the Portland Water Bureau (PWB). Ms. Inman described herself as "level-headed," and said she was interested in serving on the board because she "liked being a part of things." The board briefly discussed the possibility of a conflict of interest, as the City of Tigard purchases water from Ms. Inman's employer, the PWB. Ms. Inman said she would abstain from any discussions or decisions where there was a conflict of interest. The board will be asked to formally consider Ms. Inman's appointment at its December meeting. 6. Update on Backflow Testing Compliance for the Tigard Water Service Area Mr. Goodrich informed the board about Tigard's efforts to improve testing compliance of residential backflow devices. There are approximately 4,900 residential backflow devices in the Tigard Water Service Area (TWSA). The devices are typically part of in- ground lawn irrigation systems. The state requires annual testing of the device; testing compliance within the TWSA had dropped to 57-percent. The board briefly discussed the action Tigard may take and the process followed when residents fail to comply with testing requirements. Tigard sent several thousand letters to people whose backflow devices were out of compliance. Compliance has increased to approximately 90-percent. 7. Update on Portland Water Quality Issues and Tigard's Use of Alternative Water Sources Mr. Goodrich reported that Tigard switched to alternate water supply sources on September 20, 2013. The city purchases the majority of its water from the PWB. The PWB reported several routine water samples tested positive for total coliforms. Follow- up samples were also positive. While not harmful, total coliforms could indicate PWB's disinfection process was not functioning properly. Because water demand was low, Tigard could meet its customers'water needs via its alternate sources—the Clackamas River and ASR wells—and remained on those sources for 20 days. Tigard switched back to the PWB supply once total coliform tests were negative. The PWB received a tier 2 water quality violation. Mr. Goodrich briefed the board: ■ On his conversations,with representatives from the state regulatory agency that oversees water quality. ■ How Tigard's actions may have affected issuance of a boil water alert or water quality violations. The board also discussed the financial impacts of switching sources. Tigard must pay for a certain amount of water from PWB, even if Tigard does not take that water. Since Tigard did not take any water for 20 days, it will take that additional water later this year. 8. Briefing on Tigard Communications Regarding Water Rates and System Development Charge Fee Increases Mr. Goodrich reported a 14-percent water rate increase will go into effect on January 1, 2014. This is the third 14-percent rate increase in as many years; these annual rate increases were reviewed and supported by the board several years ago. Increases are necessary to fund debt service resulting from the construction of capital projects arising from the Lake Oswego Tigard Water Partnership. Mr. Goodrich acknowledged rates have risen significantly in recent years. Water customers who reside within the service area will be informed of the new rates via Tigard's Know H2O newsletter. Water customers who reside outside the service area will receive a postcard informing them of the increase. These communication pieces should arrive by mail in early December. The board discussed future rates. Mr. Goodrich explained that—at this point in time—a 4.3-percent increase is planned for January 2015. Mr. Koellermeier provided additional information on Tigard's bonding process to fund water partnership projects. 9. Informational Items Commissioner Henschel asked for an update on the WaterWatch case in the Court of Appeals. Mr. Koellermeier reported that oral arguments are scheduled for November 15, 2013; a final opinion may not be rendered for a year. Should WaterWatch prevail, it would likely be because the court identifies a technical flaw. That flaw would be sent back to water resources for correction. Mr. Koellermeier said a decision from the Land Use Board of Appeals (LUBA) is expected on November 18. If LUBA identifies any technical defects, the case would be remanded to the City of West Linn. The city may need to take some action regarding its decision making-process to correct the technical default. Commissioner Newham asked for update on the draft water service agreement between Tigard and King City. Mr. Koellermeier reported the agreement the Tigard City Council will review the agreement at its meeting on November 19. Commissioner Newham said —once the Tigard council is satisfied with the agreement—it will be reviewed by the King City City Council. 10. Non-Agenda Items The board did not discuss any non-agenda items. 11. Next Meeting December 11, 2013, at 5:30 p.m. Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon 12. Adjournment At 6:38 p.m. Commissioner Hadfield moved to adjourn the meeting. Commissioner Newham seconded the motion. The meeting adjourned by unanimous vote of the commissioners present with Commissioners Barrett, Hadfield, Henschel and Newham voti g yes. '4- Gretchen Buehner, IWB Chair Greer Gaston, IWB Recorder Date: Date: City of Tigard Memorandum To: Intergovernmental Water Board Commissioners From: Office Manager Greer Gaston Re: Potential Start Date of Member-At-Large Nominee Jodie Inman Date: December 8, 2013 The board is slated to consider appointing Ms. Inman to the member-at-large position at its December 11, 2013, meeting. After your December 11 packets were sent out, Ms. Inman contacted me. She recently received a medical diagnosis that will affect her availability and prevent her from actively serving on the board until the spring—likely April 2014. Based upon this information, the board could: ■ Appoint Ms. Inman knowing that she would be unable to actively serve on the board until April 2014. ■ Decide not to appoint Ms. Inman and start over with the same nomination approach whereby staff and the commissioners will try to identify and recruit other candidates for nomination. ■ Decide not to appoint Ms. Inman and direct staff to conduct a full-blown recruitment for the member-at-large position. Agenda Item No.: (0 IWB Meeting Date: 12-- 1 1-1Z City of Tigard . . , Memorandum To: Intergovernmental Water Board Commissioners From: Office Manager Greer Gaston Re: Update on Member-At-Large Nominees Date: December 4, 2013 Member-at-large nominee, Ms.Jodie Inman, was introduced to the board at its last meeting on November 13, 2013. Please refer to agenda item 5 in the attached minutes for more detailed information on the discussion between Ms. Inman and the board. Ms. Inman provided the following information regarding her background, experience and education. I graduated with a degree in Civil Engineering from ilashington State University. For the first 13 yrs of my professional career I worked in the land development industry where I started in the trenches doing design and drafting and eventually became a Team Leader avorking on Master Planning of communities, including utility infrastructure. In late 2005 I changed direction and started with the Portland Eater Bureau in the Engineering Planninggroup. In my role with the Portland Wlater Bureau I work with a team on providing long range planning for our assets, including assessing overall system needs and trends and utilization of asset managementprinciples. My work has included limited exposure with assisting wholesale customers with respect to needed facilities. I also had the pleasure and distinction of serving on the Tigard Planning Commission for 8 yrs from 2001 — 2009, with the last 4 -5-Yrs as Planning Commission President. At the December 11, 2013, meeting, the board will consider whether it wishes to appoint Ms. Inman to the member-at-large position effective January 1, 2014. Submitted at the IWB Meeting By: &4r'd Q City of Tigard Date: IZ "l1 'l3 Agenda Item No.: . . , Memorandum To: Intergovernmental Water Board Commissioners From: Office Manager Greer Gaston Re: Potential Start Date of Member-At-Large Nominee Jodie Inman Date: December 8, 2013 The board is slated to consider appointing Ms. Inman to the member-at-large position at its December 11, 2013, meeting. After your December 11 packets were sent out, Ms. Inman contacted me. She recently received a medical diagnosis that will affect her availability and prevent her from actively serving on the board until the spring—likely April 2014. Based upon this information, the board could: ■ Appoint Ms. Inman knowing that she would be unable to actively serve on the board until April 2014. ■ Decide not to appoint Ms. Inman and start over with the same nomination approach whereby staff and the commissioners will try to identify and recruit other candidates for nomination. ■ Decide not to appoint Ms. Inman and direct staff to conduct a full-blown recruitment for the member-at-large position. LAKE OSWEGO — TIGARD WATER PARTNERSHIP C) O Submitted at the IWB Meeting 0a� By: tAII'S 1<6Q Date: Agenda Item No.: December 9,2013 Honorable Mayor John L. Cook City of Tigard 13125 SW Hall Blvd. Tigard,Oregon 97223 Subject: Contractor Procurement for Construction of Pipelines under Willamette River and Oswego Lake by Horizontal Directional Drill. Dear Mayor Cook and Council: The purpose of this letter is to update you and the Council on the status of efforts to hire a qualified contractor to construct two pipelines—one under and across the Willamette River between Gladstone and West Linn("Schedule 2")and one under and across Oswego Lake in Lake Oswego("Schedule 4'°).To begin however,it is important to revisit the past regarding these two pipelines and their relationship to the overall program. Background—Planning,Permitting,and Design In early 2010, Brown and Caldwell initiated an effort to confirm the type,size,and location of new and upgraded facilities that were originally conceptualized in the Carollo Reports. During this phase of work many different pipeline alignments were identified and evaluated for both crossing the Willamette River and getting from the south side of Oswego Lake to the north side. Evaluation criteria included: • Technical feasibility • Environmental impact • Permitability • Political acceptability • Land use approval requirements • Constructability • Cost Construction techniques of conventional open-cut,micro-tunneling,and horizontal directional drill(HDD)were also evaluated.Several factors dictated crossing locations pipeline construction techniques. These factors are: • Federal and state agencies would not allow open-cut construction to cross the Willamette River. • West Linn land use rules and charter eliminated all west bank crossing locations except Mary S.Young Park. • Oregon Parks Department policies and West Linn's development code would not allow open-cut construction for new pipelines within Mary S.Young Park. 1"Joint Water supply System Analysis",July 2007 Draft Report,Carollo Engineers. 503.697.6502 4101 Kruse Way PO Box 369 Lake Oswego, OR 97034 www.LoTigardWater.org Page 2 • Favorable subsurface geology for HDD at both crossings(i.e., presence of hard basalt rock). • Minimal environmental impacts relative to open-cut construction techniques. • Minimal impacts to traffic and businesses relative to around the lake options. At the conclusion of this phase,a program definition report(PDR)was prepared.The findings and conclusions of the report informed development of a recommended Supply Facilities Capital Improvement Program(SFCIP),which is a requirement of the Partnership's IGA. In October 2010, staff presented the draft SFCIP to the Oversight Committee (OVC).The OVC agreed with staffs' recommendation to forward the SFCIP to the joint councils for approval. Both councils approved the SFCIP but requested an independent value engineering review of this body of work.That review was conducted between November 2010 and January 2011.The final report, published in January 2011, generally confirmed the recommendations of the SFCIP including those relating to the HDD crossings. Preliminary design of these two crossings began in July 2011. During the preliminary design phase,additional geotechnical reconnaissance was performed to confirm earlier exploratory work.Consultants and contractors with expertise in trenchless construction, including HDD,advised the design process and provided review of cost estimates and constructability. Estimates of bid-day construction costs for the Willamette and Oswego Lake HDD crossings were$9 million and$12 million respectively. Background—HDD Contractor Procurement Pre-qualifying construction contractors prior to bidding for complex public works projects is considered a best practice.This practice was used successfully for the River Intake Pump Station,Water Treatment Plant,and open-cut pipelines.Solicitations for HDD contractor pre-qualification began in early August 2013. Despite efforts to engage, inform,and entice the HDD contractor community into competing for the opportunity to be on a bidding shortlist, only three responses to the solicitation were received,with only one possessing the minimum qualifications necessary to be considered. Follow-up with responding and non-responding HDD contractors revealed a reluctance to bid for complex, risky HDD projects on price alone. Instead we learned of a preference for negotiating contracts directly with project owners or competing for such work where contractor selection is based on a combination of qualifications and price. Staff let the OVC know of the outcome of the pre-qualification process and recommended starting a competitive proposal process,with the goal of engaging an HDD contractor who demonstrates that they possess the best combination of experience and price.With direction from the OVC,staff prepared a Request for Proposals and advertised the request in September 2013. In response to HDD contractor requests,the RFP was modified to allow submission of a proposal for the Willamette HDD,Oswego Lake HDD,or both.Staff offered and conducted one-on- one pre-proposal briefings,field walks,and weekly check-ins with prospective proposers in hopes of enticing as many contractors as possible to respond to the RFP. Ultimately,only two proposals were submitted—one for the Willamette River HDD only and one for both HDD crossings. Both proposing firms took exception to contract terms and both submitted fee proposals well in excess of the total program budget for each crossing. In response to this unanticipated outcome,staff requested meetings with each firm to understand the basis for their cost estimates. Post Proposal Briefings-Summary Senior staff from Tigard,Lake Oswego, Brown and Caldwell and our HDD consultants met with each proposing firm for several hours over the course of two days in an attempt to understand the basis of the costs each firm developed for the HDD crossings.At the end of those two days and through subsequent conversations with owners of projects recently completed by these firms staff learned the following: • Public agencies with projects requiring HDD are competing against the oil and gas industry for a limited pool of HDD contractors with experience large diameter, long length bores. • Sponsors of oil and gas projects have much more flexibility in negotiating contracts and compensation methods with HDD contractors than do public agencies. • Owners of oil and gas projects can pass along higher costs of HDD to a rate base that is global in scale. Public agencies do not have this opportunity. Page 3 • Some public agencies recently bidding HDD projects have either received no bids or bids twice or more higher than estimates. • Drill steel,a critical material in the manufacture of HDD tooling, is in short supply due to the robust HDD activity in the oil and gas industry, raising project costs. • The constrained staging areas at the entry/exit of the Oswego Lake crossing require HDD installation methods that are less efficient and thus more costly than other sites where long lengths of pipe can be laid out and assembled. • The large diameter HDD bore,while not uncommon, is at the upper bounds of most contractors'capabilities. Smaller pipe diameters would reduce bore-hole size, reducing costs and potentially increasing the pool of HDD contractors with the experience and equipment needed for a smaller bore. Alternatives to HDD Willamette River HDD Crossing There is no feasible alternative to use of HDD at its currently designed location due to West Linn's land use codes and charter and Oregon Parks' requirements to minimize impacts to the park and park users. However,there are alternatives to pipe diameter and contractor procurement that should reduce costs. Oswego Lake HDD Crossing During the program definition and value engineering phases,around the lake pipeline routes were identified and evaluated as well. Ultimately these alternatives were dismissed in favor for the HDD option because: • Traffic, business,and residential impacts are greater. • Potential environmental impacts are greater. • Risk of impacts to cultural resources may be greater. • The estimated cost difference between HDD and open-cut was small and outweighed by the above. According to one proposing contractor,a competitive cost for constructing the Oswego Lake HDD crossing is $35M.The previously evaluated around the lake,open-cut alternatives are potentially$25M less expensive than that contractor's estimate. Recovery Plan The Partnership cannot afford the cost of both HDD crossings.Alternatives to HDD for the Willamette crossing are not feasible, but constructible alternatives to the Oswego Lake exist.Staff has briefed the OVC on this situation and has discussed with them a proposed recovery plan("Plan"). Lake Oswego staff concluded briefings last week with each member of its Council on the Plan and has direction to move ahead with Plan implementation.The general elements of the Plan relating to each HDD crossing is described below: Willamette River HDD Crossing During the design phase of this crossing, a 42-inch diameter pipe was determined to be the optimal diameter considering required capacity and energy efficiency.During the post-proposal briefing,one firm suggested that savings could be realized by downsizing this pipe from 42to 36inches.Staff has evaluated the cost and potential benefit of this design change,and notes those below: • The smaller diameter eliminates the largest reaming pass(54-inch)from the HDD and,according to one HDD contractor,saves tooling costs and schedule potentially saving as much as$7M. • To maintain the same capacity and energy efficiency,the diameter of the pipeline segment on the Gladstone side of the river must increase from 42 to 46 inches for an estimated increase of$360,000. • Our HDD consultants believe the smaller diameter pipe will increase competition among the field of HDD contractors because installation is somewhat less risky and can be completed with smaller drill rigs. Page 4 Oswego Lake HDD Crossing Since an around the lake alternative exists,staff recommended to the OVC that the Lake HDD crossing be abandoned and that necessary route reconnaissance efforts be initiated immediately. Additional Recovery Plan Elements • Amend the Schedule 5 contractors contract(Waluga Park to north side of Oswego Lake)to include about 1,000 feet of additional pipe in the around the lake option. If this work can be added to the contract at the unit price bid several months ago, potential cost escalation may be avoided. • Limit the HDD contractor's scope of work on the Willamette crossing to only drilling the hole.All other work relating to drill site preparation,pipe supply, and installation would be competitively bid by the six prequalified pipeline contractors.Staff believes the additional competition for this HDD support work may result in lower prices relative to estimates provided recently by the HDD proposers. • Create bid packages for Schedules 1, 2,and 3 (i.e.,Gladstone open-cut,Willamette River HDD,West Linn piping to the south side of Oswego Lake)that allow flexibility for our prequalified pipeline contractors to create teams or joint ventures or bid on one or more schedules depending upon their financial and workforce capacity.This approach offers the best chance to receive multiple bids from our prequalified pipeline contractors. • Create bid packages that allow our prequalified pipeline contractors to select a qualified HDD subcontractor for the Willamette River HDD work.This enables the pipeline contractor and HDD subcontractor to work together during the bid phase to determine cost competitive ways to share risk, management,and costs associated with the HDD work. • Create a bid schedule for the HDD work bid package,which allows the HDD contractor to recover their costs, providing the cities with the means to monitor and manage costs during construction, and more efficiently resolve claims should they arise. • Retain an independent consulting engineering firm with expertise in geotechnical engineering, engineering geology,and HDD to conduct a review of our recovery plan and conduct a half-day HDD workshop with senior staff from the Partnership and consulting team. Desired outcomes would be: o Confirmation of current Plan approach. o Identification of other Plan elements that could offer potential cost savings or risk reduction. o Identification of modifications/adjustments to Plan elements to improve efficacy. Implementing the above Plan elements is not anticipated to affect the overall program delivery schedule or schedule of pipeline line construction and staff believes this Plan provides the best chances of delivering the Program at or near current program estimates. If you or your Council have any questions or would like further detail on any element of this recovery plan, please let Dennis or I know. Si erely,. tsKoellermeier k, P.E. Pr—Lake Oswego-Tigard Water Partnership Project Manager—City of Tigard Cc: Mayor Kent Studebaker Lake Oswego •Tigard Jane Heisler,Communications Director * ;';-7,',r(j' ',­ ' �,??` 'H',,,:1�'f-. H tf ' Water Partnership Intergovernmental Water Board (IWB) Minutes SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, December 11, 2013, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Andrew Barrett Member-At-Large Gretchen Buchner Representing the City of Tigard Ken Henschel Representing the Tigard Water District Keith Jehnke Representing the City of Durham Members Absent: David Newham Representing the City of King City City of Tigard Staff Present: Dennis Koellermeier Water Partnership Project Director John Goodrich Interim Assistant Public Works Director Greer Gaston IWB Recorder 1. Call to Order, Roll Call and Introductions Commissioner Buchner called the meeting to order at 5:36 p.m. 2. Approval of Minutes —November 13, 2013 Commissioner Henschel moved to approve the November 13, 2013, minutes. Commissioner Jehnke seconded the motion. The motion passed by a unanimous vote of the commissioners present, with Commissioners Barrett, Buchner, Henschel and Jehnke voting yes. 3. Public Comments There were no comments from the public. 4. Water Supply Update Mr. Goodrich reported: • Average water use for the month of November was 3.91 million gallons per day (mgd). This usage is normal for this time of year. • Injection into aquifer storage and recovery (ASR) wells hasn't started due to high turbidity within the Portland water supply. • Approximately 20 million gallons of water is stored in aquifer storage and recovery (ASR) well #2. • Due to the cold weather, the City of Tigard received many reports that people's water pipes had frozen. 5. Preview a Promotional Water Video Prepared by the Lake Oswego Tigard Water Partnership Mr. Koellermeier introduced this video developed by the Lake Oswego Tigard Water Partnership team, in conjunction with the City of Tigard. The video promotes the importance of water in people's everyday lives. The video was shot at the Tigard Farmers Market in mid-September where market-goers were asked, "What would a day without water be like?" The video is a compilation of their responses. The video was/will be aired: ■ On Tigard's website. ■ On the partnership's website. ■ In the lobby of the Tigard Public Library the week of December 16. ■ On the Tualatin Valley Community Television channel. 6. Discussion and Selection of the Member-At-Large The board's member-at-large position will be vacant at the end of the year. Mr. Koellermeier said the board had a productive discussion with member-at-large nominee Jodie Inman at its last meeting on November 13, 2013. The board is scheduled to formally consider Ms. Inman's appointment at this meeting. Mr. Koellermeier referenced a memo that was emailed to board members on Sunday, December 8, 2013, and was also distributed at the meeting. This memo is on file in the IWB record. The memo relays a message from Ms. Inman who says—if appointed to the member-at-large position—she would not be able to begin serving on the board until approximately April 2014. The board discussed what issues might come before the board during the months Ms. Inman is unable to attend and concluded it wished to move forward with Ms. Inman's appointment. Commissioner Barrett moved to appoint Jodie Inman to the member-at-large position. Commissioner Henschel seconded the motion. The motion passed by a unanimous vote of the commissioners present, with Commissioners Barrett, Buehner, Henschel and Jehnke voting yes. 7. Informational Items ■ Update on the Land Use Board of Appeals (LUBA) case Mr. Koellermeier said LUBA issued a ruling. Two of the 15 items were remanded to the City of West Linn. These two items were procedural issues that will be addressed in a West Linn remand hearing on January 18, 2014. In the interim, West Linn has allowed the partnership to continue—at its own risk—with construction of the water treatment plant. Parties to the LUBA case have the option to appeal the remand to the Court of Appeals. The same group that pursued the LUBA case has filed a notice of intent to recall the West Linn mayor and city councilors. ■ Mr. Koellermeier distributed a memo from the Lake Oswego Tigard Water Partnership, dated December 9, 2013, with the subject: Contractor Procurementfor Construction of Pipelines under Villamette River and Oswego Lake by.Horizontal Directional Drill. The memo is on file in the IWB record. ■ In response to an inquiry from Commissioner Henschel, Mr. Koellermeier reported the Tigard City Council has accepted a deal to acquire an additional four million gallons of water per day at a purchase price of about $20 million. This cost will likely be funded through a combination of system development charges, nominal water rate hikes and sales of excess water. ■ Update on the Tigard City Council's discussion of the water service agreement with King City Mr. Koellermeier reported the Tigard City Council discussed the draft water service agreement on November 19, 2013, and directed staff to proceed with the agreement. 8. Non-Agenda Items Commissioner Buehner: ■ Acknowledged Commissioner Barrett's service on the board. ■ -Noted a re-apportionment of water rights on the Willamette River was underway. ■ Said there was a committee working on the governance structure of the Willamette River Water Coalition. The governance structure will accommodate other jurisdictions that wish to join the coalition. In response to an inquiry from Commissioner Henschel, Mr. Koellermeier said he was devoting the majority of his time to the water partnership. He explained how staff within the Public Works Department has been re-assigned to backfill his position. 9. Next Meeting January 8, 2014, at 5:30 p.m. Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon 10. Adjournment At 6:08 p.m. Commissioner Henschel moved to adjourn the meeting. Commissioner Barrett seconded the motion. The meeting adjourned by unanimous vote of the commissioners present with Commissioners Barrett, Buehner, Henschel and Jehnke voting yes. 1 G khen Buchner, IWB C air Greer Gaston, IWB Recorder Date: y� ��� 1-4— Date: — � l�