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City Council Packet - 01/27/2015 • City of Tigi rd Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL&LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: January 27,2015 -6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available,ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less.Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be beard in any order after 7::30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171,ext. 2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171,ext. 2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: http://live.tigard-or.gov CABLE VIEWERS:The regular City Council meeting is shown live on Channel 28 at 7:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: January 27,2015 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM •STUDY SESSION A. COUNCIL LIAISON REPORTS 6:30 p.m. estimated time B. DISCUSSION ON THE STREET MAINTENANCE FEE 6:45 p.m. estimated time C. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to consult with legal counsel concerning exempt public records,under ORS 192.660(2) f).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. 7:15 p.m. estimated time 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Council Communications &Liaison Reports E. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Citizen Communication—Sign Up Sheet 3. CONSENT AGENDA:Tigard City Council These items are considered routine and may be enacted in one motion without separate discussion.Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 7:40 p.m. estimated time APPROVE CITY COUNCIL MINUTES: •October 28,2014 •November 25,2014 •December 16,2014 •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 4. ESTABLISH A 10-YEAR FRANCHISE AGREEMENT WITH ASTOUND BROADBAND LLC 7:45 p.m. estimated time 5. FY 2015 SECOND QUARTER SUPPLEMENTAL AMENDMENT 8:05 p.m. estimated time 6. ADOPT ORDINANCE ADOPTING TVF&R FIRE CODE ORDINANCE NO. 14-01 8:15 p.m. estimated time 7. TRANSFER THREE CITY-OWNED PROPERTIES TO THE CITY CENTER DEVELOPMENT AGENCY 8:25 p.m.estimated time 8. BRIEFING ON AN IGA WITH METRO FOR PLANNING AND PUBLIC INVOLVEMENT RELATED TO THE SOUTHWEST CORRIDOR PLAN 8:35 p.m. estimated time 9. LOCAL CONTRACT REVIEW BOARD:BROWNFIELDS CONTRACT DISCUSSION 8:45 p.m.estimated time 10. APPROVE CITY COUNCIL GOALS FOR 2015-17 8:50 p.m.estimated time 11. NON AGENDA ITEMS 12. EXECUTIVE SESSION:The Tigard City Council will go into Executive Session to discuss the performance evaluation of a public officer,under ORS 192.660(2) (i).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. 8:55 p.m.estimated time 13. ADJOURNMENT 9:25 p.m. estimated time UPI w City of Tigard Tigard City Council Meeting Agenda T I G A R D January 27, 2015 6:30 PM STUDY SESSION • COUNCIL LIAISON REPORTS 6:30 p.m. estimated time DISCUSSION ON THE STREET MAINTENANCE FEE 6:45 p.m. estimated time • The Tigard City Council will go into Executive Session to consult with legal counsel concerning exempt public records, under ORS 192.660(2) (f). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:15 p.m. estimated time • ADMINISTRATIVE ITEMS o Possible topics for February 24 discussion with Metro Councilor Dirksen o Council Meeting Attendance during Spring Break,March 23-27. There is a council business meeting scheduled for March 24. AIS-1973 A. Business Meeting Meeting Date: 01/27/2015 Length (in minutes): 15 Minutes Agenda Title: Council Liaison Reports Prepared For: Marty Wine, City Management Submitted By: Carol Krager, City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Mtg - Study Sess. Public Hearing: No Publication Date: Information ISSUE Council will present liaison reports. STAFF RECOMMENDATION / ACTION REQUEST KEY FACTS AND INFORMATION SUMMARY OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION N/A • Attachments No file(s)attached. j‘'z 21,2 /s-- .S f�e,/, 6fhc/./ 2/ 1/8/2015 DRAFT Southwest Corridor Plan 2015-2016 schedule P/orFrZ When Major decision February 2015 Define what's in the Preferred Package;confirmation of HCT alternatives;evaluation approach; _ confirm timeline January—July 2015 Place-oriented discussions of choices and tradeoffs—aligning local benefits with regional implications(focus on South Portland,Tigard, Hillsdale, PCC) July 2015 Preliminary connection of Shared Investment Strategy(SIS) projects with potential funding sources and implementation timing Narrow definition of HCT alternatives for evaluation based on preliminary assessment and public engagement • Direct/indirect access to key places(tunnels to Marquam Hill, Hillsdale, PCC) • Tigard alignments Confirmation of road, bike,pedestrian projects that may be part of an HCT package — —_ August— Continue place-oriented discussions of choices and tradeoffs—aligning local benefits with regional November 2015 implications(focus on Tualatin,Sherwood,central Barbur,connections to Kruse Way and Washington Square) October 2015 Confirm evaluation analysis on narrowed HCT alternatives October— Corridor wide discussions of evaluation results and best investment for the Southwest Corridor December 2015 investment area December 2015 Recommended strategy for funding SIS projects for public review Recommended HCT package of road, bike, ped projects for public review Recommended HCT decisions for public review: • Mode(is BRT or LRT the right investment for the corridor?) • Terminus options—can any be removed prior to study in DEIS? • Alignment options for further study(Barbur/Naito; Barbur/I-5 adjacent;Tigard to Tualatin adjacent to freight rail or not) December 2015— Corridor/regionwide/place-oriented discussion of investment recommendations for the Southwest March 2016 Corridor investment area April 2016 Steering Committee recommendation on preferred investment package May—November Local and regional actions to implement preferred investment package 2016 Categories of information, what's needed for major decisions When Decision Technical Financial Opinion research Public engagement SIS project • Community impacts • Cost ?? • Stakeholder implementation • Mobility engagement timeframes Access to • Ridership • Cost ?? • Stakeholder Marquam Hill, • Travel time • Risk engagement Hillsdale,PCC • General impacts • Community forums ,-1 • Land use opportunities • Online activities >. • Alternatives to access(Marquam Hill, Hillsdale,PCC) Tigard • Ridership • Cost ?? • Stakeholder alignments • Travel time • Risk engagement • General impacts • Community forums • Land use opportunities • Online activities • Pedestrian connections SIS project • Community impacts • Cost Likely • Stakeholder funding • Community development • Partner funding engagement strategy • Mobility potential HCT related • Community impacts • Cost ?? • Stakeholder road/bike/ped • Community development • Risk/Engineering engagement oprojects • Mobility complexity • Community forums `s' • Environment • Online activities Q Mode • Transit performance(ridership, • Cost Likely • Stakeholder travel time) • Risk/Engineering engagement • Community impacts complexity • Community forums • Community development • Online activities • Mobility • Environment HCT funding • Potential funding scenarios and • Cost Likely • Stakeholder strategy packages engagement Terminus • Transit performance(ridership, • Cost Likely • Stakeholder LL"'—, options travel time) • Risk/Engineering engagement ° • Community impacts complexity • Community forums -0 • Community development • Online activities c a, • Mobility Y co • Environment co Alignment • Transit performance(ridership, • Cost ?? • Stakeholder O options for DEIS travel time) • Risk/Engineering engagement csi • (Naito vs. • Community impacts complexity • Community forums 'a• Barbur;Barbur • Community development • Risk of • Online activities vs.adjacent to • Mobility negotiations 1-5;south from • Environment with freight rail Tigard) 514 0 ki Se ss AIS-1967 B. Business Meeting Meeting Date: 01/27/2015 Length (in minutes):30 Minutes Agenda Title: Discussion on the Street Maintenance Fee Submitted By: Toby LaFrance,Financial and Information Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing: No Publication Date: Information ISSUE Staff will provide an update on public outreach on the Street Maintenance Fee (SMF) and Pavement Management Program(PMP). Staff will identify some policy questions raised based on recent community surveys and past council discussions,make recommendations and seek Council direction. STAFF RECOMMENDATION/ACTION REQUEST Council direction on policy questions identified below that were initially raised by council at their discussion on October 22,2013 and that served as the basis for the surveys to residents and businesses. KEY FACTS AND INFORMATION SUMMARY Recently,the city sought input on the Street Maintenance Fee (SMF) and Pavement Management Program (PMP).The input came from two surveys geared to gain business and residential customer perspectives. The two surveys produced over 140 responses,with over 60 residential responses and over 80 business responses. The raw results of the surveys are in two documents attached to this AIS.A summary comparison of the results is also attached.Based on prior discussions and the results of the survey,staff has identified policy questions with recommendations and is seeking input from Council on future direction.As a reminder, the current SMF is $6.12/month/residence (residential) and$1.38/month/minimum required parking space (business). It has been approximately five years since the current SMF and PMP have been revised by Council. Policy Question#1:Should the SMF be set with a goal to improve,hold,or downgrade the Pavement Condition Index (PCI)?What PCI should be set as the city's goal of the PMP? Staff Discussion and Recommendation:The current SMF funds the PMP at a level that has successfully maintained Tigard's PCI.Based on the 2013 annual report from staff,the PCI has increased from 67 in 2009 to 70 by the end of 2013.The recent public surveys reflect the results,where over 85%of respondents noted that street conditions have remained the same,or improved,since 2003.Additionally,over 70%of respondents do not support a decrease in the PCI,even though it would require an increase in the SMF over time.The 2014 annual report from staff noted the growing backlog of streets in poor condition,representing approximately 14%of the total miles of Tigard street. At the current fee level,Tigard will not be able to decrease this backlog. Staff estimates that the cost to pave the backlog is $11 million.An increase of$1 million per year in SMF revenue represents a fee increase of approximately 50%,which would allow the city to pave the backlog streets over the next 11 years.That would equate to an approximate monthly fee for residential customers of$9.18/month and$2.07/month/minimum required parking space for businesses. Staff recommends increasing the SMF by approximately 50%to permit the city to gradually decrease the backlog of streets in poor condition and gradually improve the overall PCI.With the increase in the SMF, staff recommends a goal of achieving zero backlog and a PCI of 82 by the year 2025. Policy Question#2: Should the city continue to fund the current program of right-of-way (ROW) maintenance on arterials and collectors in the amount of$100,000/year paid as part of the SMF by residents only?Should the program be expanded to right-of-way maintenance in commercial areas and costs shared by commercial businesses?Should the program include state and county streets,such as Highway 99W? Staff Discussion and Recommendation:The ROW portion of the fee is used to maintain areas along major streets that would otherwise likely not be maintained (such as along arterials behind residential properties). Durham Road is an example. Existing revenue is only adequate to maintain existing improved areas on city arterials and collectors. However,with the construction of landscaped medians and planters along major roads such as Highway 99W,Main Street,and River Terrace Boulevard,the need for ROW maintenance is increasing. The public surveys show that less than 20%of respondents believe that ROW maintenance should be funded with an alternate source,thereby indicating that most respondents support the SMF funding of this program. The surveys also probed deeper into who should pay,and for what service?Currently,only residential customers pay for ROW maintenance. Over 70%of those residential customers and over 50% of the business customers who responded to the survey felt that businesses should pay for some of the ROW maintenance. Of the respondents who favor businesses paying for some of the ROW maintenance,slightly more than half responded that businesses should pay for ROW maintenance on commercial streets only. Staff recommends adjusting the SMF for commercial customers to pay for ROW maintenance on commercial streets. An increase of 9-10% (to about$1.51/month/minimum required parking space)in the commercial fee would produce approximately$50,000 for ROW maintenance on streets in commercial areas. Policy Question#3:When paving work is done on a street,the adjacent sidewalk curb ramps are required by law to be brought up to current ADA standards. Section 15.20.020(K) of the Tigard Municipal Code (TMC) states that for puposes of the SMF funding,repair or replacement of existing sidewalks is not included. In light of this code language,the concern was raised during the council discussion on October 22,2013 about whether SMF can be used for the required sidewalk curb ramp retrofits. Should the TMC be changes to allow the use of SMF for sidewalk ramp retrofits when done in conjunction with PMP work? Staff Recommendation: Staff recommends that Section 15.20.020(K) of the TMC be clarified to permit the use of SMF on work required by law to be done with paving work,including sidewalk curb ramp retrofits.The other available funding sources (Gas Tax,City Gas Tax,and General Fund),are all under significant demands with declining fund balances.The cost of the design and construction of the curb ramps varies depending on the number of ramps associated with each street, from about$200,000 to about$500,000 per year,or about 10% to 25%of the PMP costs. Staff seeks Council's preference on whether that should be paid out of the existing SMF,through a SMF increase,or from another source (with a corresponding reduction in projects funded from that source). Policy Question#4: Currently,the source of the SMF revenue is about 1/3 commercial and 2/3 residential. This is mostly based on PMP cost shares by road type set in the TMC. Is the current share of residential/commercial fair and adequate?If not,what changes should be made? Staff Discussion and Recommendation:Both survey results clearly show a belief that residential customers should not pay a greater share than they currently pay. Respondents to the business survey overwhelmingly (over 70%) think that the current split is correct. Respondents to the residential survey feel almost as strongly (over 60%) that commercial customers should pay a larger share. Staff recommends a targeted approach to increase the share paid by commercial customers. Based on the recommendation on ROW maintenance, commercial customers would pay a greater percent overall,but the shares for the PMP set by road type in TMC would remain the same. Policy Question#5: Should required parking(as a proxy for trip generation) remain the means of distributing the commercial share of the PMP program to businesses?Should we maintain the cap on maximum parking spaces? Staff Discussion and Recommendation:Staff recommends continuing the use of minimum required parking as the means of distributing the commercial share of the PMP program to businesses. Respondents to the business survey did not have a dear preference on the subject of the cap;however,there is a small majority that is in favor of increasing the cap. Staff recommends an increase of the cap to the 325 spaces mentioned in the survey.Due to the additional administrative staff time involved,staff does not recommend phasing in the increase over a five-year period.Please note that any significant changes to the methodology would necessitate significant staff time (and costs) to implement the change. If Council wishes to phase in the increase,staff recommends a two-step phase in. If the cap was raised as suggested,small businesses would see a very small decrease (1 -2 cents/month/minimum required parking spaces). Larger businesses would see an increase based on the difference between the current 250 space cap and their requirement under the new 325 cap. OTHER ALTERNATIVES Council can instruct staff that the current program and funding is adequate and no further Council discussion is needed. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION October 22,2013-Regular report on the Pavement Management Program and Street Maintenance Fee Attachments Business Survey Residential Survey SMF Survey Summary 2014 Post Paving Report 2014 Post Paving Report Maps Discussion from October 22,2013 Council Meeting Minutes TMC Section 15.20 Street Maintenance Fee SMF Outreach Report City of Tigard Street Maintenance Fee Survey Tigard's PMP is designed to maintain streets in their current condition. If the cost to maintain streets increases, which of these options would you prefer? Keep the fee at its curre... Set the fee at the amount... Adjust the fee to allow for... 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Answer Choices Responses Keep the fee at its current amount even if it means reduced pavement conditions. 24.10% 20 Set the fee at the amount necessary to maintain current conditions. 33.73% 28 Adjust the fee to allow for improved pavement conditions over time. 42.17% 35 Total 83 1 / 8 City of Tigard Street Maintenance Fee Survey The street maintenance fee that funds the PMP began in 2003. On a scale of 1 to 5, what changes have you noticed since 2003? (no label) 0 1 2 3 4 5 Worse (no label) No Change (no label) Much Improved Total Average Rating (no label) 5.13% 2.56% 47.44% 37.18% 7.69% 2 / 8 City of Tigard Street Maintenance Fee Survey Currently, a portion of the street maintenance fee paid by residential customers is used to maintain certain rights-of-way (such as new street medians on Pacific Highway/99W). How do you think right-of-way maintenance should be funded? Part of the fee paid by... Part of the fee paid by... Keep the current fee... Fund right-of-way... 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Answer Choices Responses Part of the fee paid by business customers should help fund right-of-way maintenance. 15.85% 3 Part of the fee paid by business customers should help fund right-of-way maintenance,but only in commercial areas. 36.59% 3 Keep the current fee structure:right-of-way maintenance should be funded solely by residential customers. 24.39% Fund right-of-way maintenance with an alternate funding source. 23.17% 1 Total 82 3 /8 City of Tigard Street Maintenance Fee Survey The current fees established by City Council are:-- Residential: single family / multi-family (per unit) = $5.83 per month-- Business: per minimum required parking space = $1.31 per space, per monthResidential customers fund about 2/3 of the program or about $112,000 per month. Business customers fund about 1/3 of the program or about $56,000 per month. Does that seem like a fair split to you? No,the program shou... No,business customers... Yes,leave the current spli... No,business customers... 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Answer Choices Responses No,the program should be funded entirely by residential customers. 4.82% 4 No,business customers should fund less than the 1/3 they are currently funding. 4.82% 4 Yes,leave the current split:residential customers fund 2/3 of the program,business customers fund 1/3 of the program. 72.29% 60 No,business customers should pay more than the 1/3 they are currently paying. 18.07% i Total 83 4 / 8 City of Tigard Street Maintenance Fee Survey The fee structure for business customers is based on a minimum of 5 required parking spaces, and is capped at a maximum of 200 parking spaces. (Businesses with more than 250 parking spaces currently are not charged for any additional parking spaces they may have.) Do you think the maximum should: Stay the same, capped at 250. Be raised to a maximum of 3... Be the same as the required... Other(please specify) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Answer Choices Responses Stay the same,capped at 250. 28.40% 2 Be raised to a maximum of 325 spaces,but the fee would be phased in at 15 spaces per year over the next 5 years. 30.86% 25 Be the same as the required number of parking spaces with no cap. 19.75% Other(please specify) 20.99% Total 81 S Other(please specify) Date 1 above 200 pay 1/2 fee per space 9/21/2014 12:01 PM 5/8 City of Tigard Street Maintenance Fee Survey 2 You don't give us enough information.Where are those minimum 5 spaces per business downtown where you 9/19/2014 11'.25 AM just eliminated a bunch of spaces(and trees)to"improve"downtown?And are those on public land or private land?And does that deter businesses from moving into Tigard because there's not enough parking spaces to be had,yet they pay taxes on those spaces?Are multiple businesses paying taxes for the same public spaces so they're not getting what they're taxed on?The quality of life in a city is the responsibility of the people who want to live there-so they should foot most of the bill UNLESS Tigard allows new businesses like Wal-Mart into the area that pave over large wetlands tracts.At that point the quality of life diminishes through no fault of the citizens so they should have to fund the streets for Wal-Mart shoppers coming from other towns.Ultimately,you're asking us for an opinion without giving us sufficient information regarding those required parking spaces,who provides them,where they have to be,where you came up with the required quantity,and who would be affected by a change. 3 Thanks for using our tax dollars to completely mess up hwy 99-I would be inclined to NOT ever vote for an 9/18/2014 4:33 PM increase ever again due to what you have done to 99.Luckily our business was not affected by the fact that very few turns can now be made off of 99,but if I was a business(like the starbucks.subway,taco bell etc...)that can no longer get traffic from the other direction I would be pissed as heck.The WalMart was a bad addition,the traffic is horrible now,and people are very confused by the change in traffic pattern.I see near accidents every day. 4 Are you kidding.There should be no discount for large lots.That penalizes teh small businesses that Walmart is 9/18/2014 4:03 PM trying to put out of business.Raise the fee on them this year.THey can afford it and impact the traffic more than small offices/retail operations.We just don't have lobbiests or lawyers to protect us from taxes. 5 Stay the same,capped at 250.but levy a surcharge to Tigard businesses that 1)own and operate heavy trucks 9/18/2014 2:19 PM and/or 2)receive goods more than x times per week using 18 wheel rigs. 6 We are not an"open door"commercial business.The only parking spaces utilized are associated with our 3 9/18/2014 1:35 PM employees.We are already being charged in excess of our requirement.If the City of Tigard can associate traffic maintenance with commercial activity then those"big box"type facilities and those"big box"type occupants are receiving commercial benefit from those parking spaces in excess of 250 should pay an equitable share of taxes. 7 I personnally do not think funding is spent properly now,so I have a problem agreeing with any funding increase 9/18/2014 1:30 PM with the planning personell currently in place. 8 maximum changed to 100 parking spaces.Encourage large businesses to come to the area and supply more 9/18/2014 12:31 PM jobs! 9 I recently moved my business from the City of Portland!Multhnomah Cty.If you handle the street fees the same 9/18/2014 12:10 PM way they do your in big trouble.Property taxes.fuel taxes,business licences fees,street fees seem like your getting enough.Do what business do when they must to keep going,cut costs internally,Maybe you can make a $50,000+dollar police car last more than 3 years.Maybe? 10 It seems as if big stores like Washington Square,Costco.Target,etc.should pay proportionately to their traffic. 9/15/2014 6:07 PM They are often visited by large trucks,which probably wear the roads more than cars.Charging the large stores, which draw visitors from outside Tigard,seems like a good way to recover costs from non-residents who use our streets. 11 The large capacity parking spaces are mainly owned by global corporations.They should be picking up the lion's 9/13/2014 11:34 AM share of street maintenance in general.Raise the limit infinitely. 12 #3-alternative funding should be to remove big-box parking spaces cap.Their proportionately larger traffic draw 9/11/2014 11:37 AM has an impact on the roadways and rights-of-way more than what they are currently paying in street maintenance fee.#5-Be the same as the required number of parking spaces with NO cap. 13 It is hard to understand why businesses(especially larger ones)would be given a huge break with a cap of 200 9/9/2014 10:19 PM spaces when those businesses drive a major portion of the traffic.Washington square,winco,Costco.Walmart, target and Fred Meyer to name a few.The small struggling businesses do not get any breaks and are expected to pay their share.What about a per space fee that slides(lower)as they number of spaces increase as a break for the larger retailers as an alternative. 14 It is hard to understand why businesses(especially larger ones)would be given a huge break with a cap of 200 9/9/2014 10:19 PM spaces when those businesses drive a major portion of the traffic.Washington square,winco.Costco,Walmart, target and Fred Meyer to name a few.The small struggling businesses do not get any breaks and are expected to pay their share.What about a per space fee that slides(lower)as they number of spaces increase as a break for the larger retailers as an alternative. 6 / 8 City of Tigard Street Maintenance Fee Survey 15 Need more information about the effect of any change as it relates to what the COT needs to maintain and 9/8/2014 10:56 AM improve streets.Part of this is>What is collected now and current outgo/shortfall?What are immediate projects between now and next summer that have been funded?What needs to be done that funding is not available for in the next couple years?When will any increase be implemented?How are new sidewalks paid for and where are they being installed in the next year? 16 I was going to go with the second option but if you do the math you only end up with 275 spaces.You would need 9/8/2014 10:52 AM to do 25 a year for 5 years to get to 325. 17 fund should be paid by residential customers 9/8/2014 10:47 AM 7 / 8 City of Tigard Street Maintenance Fee Survey Check this box if you would like a Tigard city staff person to contact you. Please provide your name and the best way to contact you. Thanks! Responses Date 1 As a small business owner,I would have no problem paying a higher fee.Except that the"right of way 9/22/2014 1:17 PM improvement"was NOT an improvement to my business at all.Hwy 99 is still congested and I've lost sales due to the lack of access to my store. 2 Thomas Rogers rogerst5450 @yahoo.com 9/21/2014 12:01 PM 3 No where to put comments here,but as a growing small business in located in Tigard for the past 11 years,the 9/19/2014 11:17 AM traffic congestion and the time it takes us to transit the Tigard/Greater Washington County area is getting very long.I am disappointed that I do not see long range solutions for transiting Washington County through and around Tigard ready for implementation.I was appalled that the citizens of Tigard voted to"handcuff"officials in the area of transportation planning.My long range planning includes,unfortunately,looking at relocation options out of the Tigard Triangle area to other parts of the Metro area where traffic congestion issues may be better addressed.Thank you,Kim Prosser Precision Door Service(503)784-4852 4 David Aldridge 503-639-2340 9/18/2014 3:35 PM 5 Brian H.Smith,Northwest Demolition&Dismantling 9/18/2014 3:18 PM 6 and where is the check for this box?Looks like you don't want this option exercised. 9/18/2014 1:35 PM 7 Williamb @orwasubway.com 9/18/2014 1:17 PM 8 The survey indicates the number of miles of roads maintained by Tigard.but does not indicate if they are 9/15/2014 6:07 PM residential streets or commercial roadways.Nor does the survey indicate whether Tigard maintains key roadways such as Hwy 99 and Hall Blvd,which I suspect are state roads.Some respondents may mistakenly judge the state of Tigard roads by the state of Hall Blvd,which has needed reworking for as long as I can remember.Also, I don't understand the question about street medians and right-of-way on 99W.Maybe in the next survey provide a link to a page with more information. 9 Yes,I would like to stay in the loop concerning this issue.My name and best contact is Laura Sadowski- 9/11/2014 11:37 AM lauras @plaidpantry.com 10 Gordon Fiddes,resident and business owner in Tigard for over two decades gordon @imagerestoration.com 9/8/2014 1:33 PM 11 Do Not follow the Davis/Bacon Act.Have the job done at half price! 9/8/2014 12:53 PM 12 Mike Stevenson,business owner,B&B Print Source,503-314-4201 cell,happy to talk if you'd like opinions. 9/8/2014 12:17 PM 13 STEVE RICHMOND-CALL @ 503-639-1106 MON-FRI BETWEEN 2:00 PM-4:00PM 9/8/2014 11:21 AM 8 / 8 1/12/2015 Street Maintenance Fee Survey-Responses I SurveyMonkey Street Maintenance Fee Survey Tweet Share share Question 0 Summaries 66 responses 01 42 days(December 02, 2014-now) Tigard's PMP is designed to maintain streets in good condition. If the cost to 15 views maintain streets increases, which of these options would you prefer? Answered:63 Skipped:3 Keep the fee its curre... f;% Set the fee at the amount... Adjust the fee to allow for... 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Answer Choices Responses Keep the fee at its current amount$5.83(with no adjustment for inflation)even if it means 28.57% reduced pavement conditions. 18 Set the fee at the amount necessary to maintain current conditions(5%inflation 38.10% adjustment each year means$9.50 per month in 2025) 24 Adjust the fee to allow for improved pavement conditions over time($8.57 per month 33.33% beginning in 2015,5%inflation adjustment means$13.30 in 2025) 21 I eta! Q2 The street maintenance fee that funds the PMP began in 2003. On a scale of 1 to 5, what changes have you noticed since 2003? Answered:61 Skipped:5 (no label) 0 1 2 3 4 5 https://www.surveymonkey.com/results/SM-HTYRW6MV/ 1/5 1/12/2015 Street Maintenance Fee Survey-Responses I SurveyMonkey Worse (no No (no Much label) Change label) Improved (no label) 8.20% 8.20% 40.98% 31.15% 11.48% Q3 Currently, a portion of the street maintenance fee paid by residential customers is used to maintain certain rights-of-way (such as along Durham Road). How do you think right-of-way maintenance should be funded? Answered 63 Skipped 3 Part of the fee paid by... Part of the fee paid by... Keep the current fee... Fund right-of-way... 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Answer Choices Responses Part of the fee paid by business customers should help fund right-of-way maintenance. 47.62% Part of the fee paid by business customers should help fund right-of-way maintenance, 25.40% but only in commercial areas. Keep the current fee structure:right-of-way maintenance should be funded solely by 19.05% residential customers. Fund right-of-way maintenance with an alternate funding source that may increase fees or 7.94% decrease services elsewhere. 04 There are medians and landscaped rights- of-way that are on state and county roads (such as the new medians on Pacific Highway/99W). If council considers the use of city resources to fund median and right- of-way landscape maintenance on state or county roads would you prefer: Answered 63 SF:coec3 3 https://www.surveymonkey.corn/results/SM-HTYRW6MV/ 2/5 1/12/2015 Street Maintenance Fee Survey-Responses I SurveyMor cey Use of existing... ., Increasing the right-of-way... Increasing the - Street... The city not assume... 0% 10% 20% 30% 40% 50% B0% 70% B0% 90% 100% Answer Choices Responses Use of existing resources even if it means reduced funds for pothole repairs,street sign 7.94% 5 work,and striping maintenance. Increasing the right-of-way maintenance component of the current Street Maintenance 0.00% S Fee,reducing the portion of the funds available for pavement maintenance. Increasing the Street Maintenance Fee to ensure enough revenue is collected to fund the 19.05% additional maintenance responsibility. The city not assume responsibility for median and right-of-way maintenance on state and 73.02% county roads. is Dual Q5 The current fees established by City Council are:-- Residential: single family / multi-family (per unit) = $5.83 per month-- Business: per minimum required parking space (as a proxy for trips generated by the business) = $1.31 per space, per monthResidential customers fund about 2/3 of the program or about$112,000 per month. Business customers fund about 1/3 of the program or about$56,000 per month. Does that seem like a fair split to you? Answered:82 Skipped:4 https://www.strveymordey.com/resuIts/SM-HTYRW6MV/ 3/5 1/12/2015 Street Maintenance Fee Survey-Responses I SurveyMonkey No.the program shou... No,business customers... Yes,leave the current spli... business customers... 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Answer Choices Responses No,the program should be funded entirely by residential customers. 1.61% 1 No,business customers should fund less than the 1/3 they are currently funding. 0.00% 0 Yes,leave the current split;residential customers fund 2/3 of the program,business 37.10% customers fund 1/3 of the program. 23 No,business customers should pay more than the 1/3 they are currently paying. 61.29% 38 oral 52 Q6 Any other comments? Answered:29 Skipped:37 I've long thought that the taxes I pay to the city in every other form,should pay for street maintenance as well.I have not understood why the budget couldn't be balanced without adding another fee to pay for something that should fall under that arena.When monies fall short..you cut your'wants'.And you don't punish the citizenry with cutting the most obvious painful thing out of spite.We all have figured out in one way or another how to balance our own budgets. 1/11/2015 8:48 AM Are the the streets maintained by city employees or private contractors?5%inflation sounds a lot more than 1.7%.My SS gives me 1.7%a year.Wally Hadden 1/2/2015 4:30 PM Our neighborhood streets are redone every year.This past year,our main access street into our neighborhood was torn up and repaved.Sidewalks were also replaced in certain areas.None of this was needed.The street conditions were totally fine.I believe that Tigard is looking for a way to spend money on street even when it's not necessary.rd like to see the reasoning for applying blacktop to our neighborhood streets every year-they are completely acceptable,no potholes,no cracks.etc. 1/2/2015 1:00 PM Stop light rail or brt and the city wont need more money...stop wasting our money... 1/212015 12:02 PM Q7 Would you like city staff to contact you? If yes, please provide your name and the best way to contact you. Answered:9 Skipped:57 https://wvwv.surveymonkey.com/results/SM-HTYRW6MV/ 4/5 1/12/2015 Street Maintenance Fee Survey-Responses I SurveyMonkey wallyor1@comcast.net 1/2/2015 4 30 PM Why bother the politicians have an agenda and wont listen anyway...they never listen to citizens... 1/2/2015 1202 PM Please keep me updated!Carter Kruse.you know my email. 12/18/2014 11.08 PM Josh(971)301-3894 idea generator and full-time marketer.Thanks for asking Tigard may not be the best run city I have lived in,but you are trying and that is fantastic. 12/18/2014 200 PM Why bother... 12/16/2014 730 PM They wont listen anyway. 12/10/2014 1 30 PM Why so they can lie to us on the phone?Why bother? https://www.surveymonkey.com/results/SM-H TYR W6M V/ 5/5 a Tigard Ci tY Council invites our ideas o '- about street maintenance funding > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > Responses to Street Maintenance Fee Survey — Residential These results represent responses to the survey from the residential community. The survey was posted on the city's website, and was advertised through social media and the Cityscape newsletter. More than 60 responses were received. (Results are as of January 8, 2015. This survey closes January 15, 2015.) 1. Tigard's PMP is designed to maintain streets in good condition. If the cost to maintain streets increases, which of these options would you prefer? ❑ A. Keep the fee at its current amount $5.83 (with no adjustment for inflation) 26.23% (16) even if it means reduced pavement conditions. ❑ B. Set the fee at the amount necessary to maintain current conditions (5 percent 39.34% (24) inflation adjustment each year means $9.50 per month in 2025). ❑ C. Adjust the fee to allow for improved pavement conditions over time ($8.57 per 34.43% (21) month beginning in 2015, 5 percent inflation adjustment means $13.30 in 2025.) Total responses = 61. More than 73 percent of residential respondents support increasing the fee to at least maintain current conditions, nearly 40 percent to maintain current conditions, and 34 percent to improve pavement conditions over time. 2. The street maintenance fee that funds the PMP began in 2003. On a scale of 1 to 5, what changes have you noticed since 2003? Worse No Change Much Improved ❑ 1 ❑ 2 ❑ 3 ❑ 4 ❑ 5 8.47% (5) 8.47% (5) 40.68% (24) 32.20% (19) 10.17% (6) Total responses = 59. Weighted average = 3.27. Slightly more than 40 percent of respondents have noticed no change in pavement condition over time but less than 17 percent said that pavement conditions are worse. 3. Currently, a portion of the street maintenance fee paid by residential customers is used to maintain certain rights-of-way (such as along Durham Road). How do you think right-of-way maintenance should be funded? ❑ A. Part of the fee paid by business customers should help fund right-of-way 49.18% (30) maintenance. ❑ B. Part of the fee paid by business customers should help fund right-of-way maintenance, but only in commercial areas. 26.23% (16) ❑ C. Keep the current fee structure: right-of-way maintenance should be funded 18.03% (11) solely by residential customers. ❑ D. Fund right-of-way maintenance with an alternate funding source that may 6.56% (4) increase fees or decrease services elsewhere. Total responses = 61. Slightly more than 40 percent of respondents think businesses should help fund right-of-way maintenance with another 26 percent supporting business funding part of right-of-way maintenance in commercial areas. 4. There are medians and landscaped rights-of-way that are on state and county roads (such as the new medians on Pacific Highway/99W). If council considers the use of city resources to fund median and right-of-way landscape maintenance on state or county roads would you prefer: ❑ A. Use of existing resources even if it means reduced funds for pothole repairs, 8.20% (5) street sign work and striping maintenance. ❑ B. Increasing the right-of-way maintenance component of the current Street 0.00% (0) Maintenance Fee, reducing the portion of the funds available for pavement maintenance. ❑ C. Increasing the Street Maintenance Fee to ensure enough revenue is collected 19.67% (12) to fund the additional maintenance responsibility. ❑ D. The city not assume responsibility for median and right-of-way maintenance on 72.13% (44) state and county roads. Total = 64. Answered =61. Skipped = 3. More than 72 percent of respondents don't think the city should assume responsibility for median and right-of-way maintenance on county roads, but nearly 20 percent of respondents think street maintenance revenue should be increased to fund the additional maintenance responsibility. 5. The current fees established by City Council are: • Residential: single family/ multi-family (per unit) = $5.83 per month • Business: per minimum required parking space (as a proxy for trips generated by the business) = $1.31 per space, per month Residential customers fund about 2/3 of the program or about$112,000 per month. Business customers fund about 1/3 of the program or about$56,000 per month. Does that seem like a fair split to you? ❑ A. No, the program should be funded entirely by residential customers. 1.67% (1) ❑ B. No, business customers should fund less than the 1/3 they are currently funding. 0.00% (0) ❑ C. Yes, leave the current split; residential customers fund 2/3 of the program, 38.33% (23) business customers fund 1/3 of the program. ❑ D. No, business customers should pay more than the 1/3 they are currently paying. 60.00% (36) Total = 64. Answered = 60. Skipped =4. More than 30 percent of respondents support the current split but 60 percent of respondents think businesses should pay more than the current 1/3 split they are currently paying. Responses to Street Maintenance Fee Survey — Business Group This survey was emailed to 1006 business email addresses. The list was a compilation of the Tigard Area Chamber of Commerce email list,the city's business customer list and Lloyd Purdy's business contact emails. The survey was open from September 3 through 23, 2014, and received 87 responses. 1.Tigard's PMP is designed to maintain streets in their current condition. If the cost to maintain streets increases, which of these options would you prefer? ❑ A. Keep the fee at its current amount even if it means reduced pavement conditions. 24.107% (20) ❑ B. Set the fee at the amount necessary to maintain current conditions. 33.737% (28) ❑ C. Adjust the fee to allow for improved pavement conditions over time. 42.177% (35) Total = 83.Answered = 83. Skipped = 0. Nearly 76 percent of business respondents support paying more to at least maintain current conditions with 42 percent willing to pay more to allow for improved conditions over time. 2. The street maintenance fee that funds the PMP began in 2003. On a scale of 1 to 5, what changes have you noticed since 2003? Worse No Change Much Improved ❑ 1 ❑ 2 ❑ 3 ❑ 4 ❑ 5 5.13% (4) 2.56% (2) 47.44% (37) 37.18% (29) 7.69% (6) Total = 87. Answered = 78. Skipped =9. Average rating= 3.40. More than 40 percent of respondents noticed no change in pavement condition and just over 32 percent noticed some improvement. 3. Currently, a portion of the street maintenance fee paid by residential customers is used to maintain certain rights-of-way (such as new street medians on Pacific Highway/99W). How do you think right-of-way maintenance should be funded? ❑ A. Part of the fee paid by business customers should help fund right-of-way 15.85% (13) maintenance. ❑ B. Part of the fee paid by business customers should help fund right-of-way 36.59% (30) maintenance, but only in commercial areas. ❑ C. Keep the current fee structure: right-of-way maintenance should be funded 24.39% (20) solely by residential customers. ❑ D. Fund right-of-way maintenance with an alternate funding source. 23.17% (19) Total = 87. Answered = 82. Skipped = 5. The largest percentage (36.59%) support business customers funding part of the right-of-way maintenance but only in commercial areas. Another 24.39% support keeping the current funding structure and 23.17%support funding right-of-way maintenance with an alternate funding source. 4. The current fees established by City Council are: • Residential: single family/ multi-family (per unit) = $5.83 per month • Business: per minimum required parking space = $1.31 per space, per month Residential customers fund about 2/3 of the program or about$112,000 per month. Business customers fund about 1/3 of the program or about$56,000 per month. Does that seem like a fair split to you? ❑ A. No, the program should be funded entirely by residential customers. 4.82% (4) ❑ B. No, business customers should fund less than the 1/3 they are currently funding. 4.82% (4) ❑ C. Yes, leave the current split; residential customers fund 2/3 of the program, 72.29% (60) business customers fund 1/3 of the program. ❑ D. No, business customers should pay more than the 1/3 they are currently paying. 18.07% (15) Total = 87. Answered = 83. Skipped =4. More than 72 percent of respondents support leaving the current split. Slightly more than 18 percent support business customers paying more. 5. The fee structure for business customers is based on a minimum of 5 required parking spaces, and is capped at a maximum of 250 parking spaces. (Businesses with more than 250 parking spaces currently are not charged for any additional parking spaces they may have.) Do you think the maximum should: ❑ A. Stay the same, capped at 250. 28.40% (23) ❑ B. Be raised to a maximum of 325 spaces, but the fee would be phased in at 30.86% (25) 15 spaces per year over the next 5 years. ❑ C. Be the same as the required number of parking spaces with no cap. 19.75% (16) ❑ D. Other (please specify). 20.99% (17) Total = 87. Answered =81. Skipped = 6. There was not majority support for any of the options presented. The highest support at 30.86 percent is to raise the cap over a five year period. Next, at 28 percent is to keep the current cap in place. Just under 21 percent marked other and made comments. Residential and Business Survey Response Comparison • Both groups are willing to pay more to at least maintain current conditions. • The highest percentage, (around 40 percent), in each group have noticed no change in pavement condition over time. • Nearly 50 percent of residential respondents think businesses should help fund right-of-way maintenance. The largest percentage (36.59 percent) of businesses support businesses helping to fund right-of-way maintenance but only in commercial areas. • More than 72 percent of business respondents support leaving the current fee split, while 60 percent of residential respondents think businesses should pay more.• I1 C TIGARD City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 I www.tigard-or.gov Paving Report For 2014 1,1 • This report outlines the paving and pavement preservation work completed in TIGARD 2014 and lists the actual,anticipated,and budgeted expenses for fiscal years 2013- 14 and 2014-2015. The Tigard Public Works Department is responsible for the maintenance of 152 miles of paved streets. Maintenance of the paved surface of these streets is primarily accomplished by the Pavement Management Program(PMP) which is funded by the street maintenance fee (SMF). The maintenance strategy for each street varies depending on the adjoining land use,age,average daily volume,heavy vehicle traffic,and character of that street. Accomplishments for 2014 Pavement projects completed in 2014 byTigard's Pavement Management Program(PMP) are summarized in the following table and the pavement overlays are shown on the attached map (Attachment A). Project 2014 Pavement 2014 Pavement Overlays Crack Seal Street Length Completed 3.4 miles 16 miles Area Completed(sf) 530,000 2,700,000 Cost (Includes Design and $1,450,000 $230,000 Inspection) Cost Per Mile $426,000 $14,000 Cost Per Square Foot $2.74 8 cents Staff was able to accomplish other paving work using SMF funds in 2014 in coordination with other capital projects including: • Additional pavement thickness on the Main Street project • A pavement overlay of Electric Street in conjunction with the Main Street project • A pavement overlay of a portion of Barrows Road in coordination with the City of Beaverton Some additional paving was completed by other projects (Main St,Deny Dell,and Walmart). The remaining funds each year are spent sealing cracks in street pavement,and on pavement inspections and inventory(the source of the Pavement Condition Index or Pa). The Pavement Condition Index (PCI) Pavement condition is measured by the PCI,with zero being the poorest condition(total pavement failure) and 100 being the best condition(just constructed pavement).PCI factors include pavement condition,cracking,pavement distress,weathering, structural strength,and smoothness of ride. Post-2014 Paving Report Page 1 Tigard Street Network Condition 2014 has seen the average PCI of Tigard's city streets increase from 70.0 at the end of 2013 to 70.5 at the end of 2014. This was better than the PCI of 70.1 projected a year ago. The PMP's recent investment in preventive maintenance (slurry sealing and sealing cracks in pavement) and strategically timed paving of busy streets (before significant deterioration occurs) have allowed the city to more effectively counter the normal effects of pavement deterioration. Previous Council Action and the Street Maintenance Fee (SMF) Pavement maintenance is primarily funded through the City's SMF,a monthly user fee dedicated to the maintenance of existing roadways in Tigard. The fee was recommended by a citizen task force and established by Ordinance No. 03-10 in November 2003. Council revisited the SMF in 2009 and 2010. Recognizing funding constraints and the difficulties of raising revenue in a recession,Council adopted Resolution No. 10-01 which: 1. Established a long-term PCI goal of 72 to 75.Based on cost estimates,the Council quickly recognized that the level of adopted funding would not be adequate to get to a PC1 of 75 and set an interim goal to"hold the line" by maintaining an average PCT of at least 67. Beyond this point, streets require more extensive reconstruction prior to paving,which results in substantially higher street maintenance costs. 2. The ordinance also directs that the SMF be adjusted for inflation.Fee amounts are adjusted based on the methodology originally adopted in Ordinance 10-01,updated in Ordinance 13- 06 to a composite of 85 percent of the Engineering News Record(ENR) Construction Cost Index for Seattle,which measures general construction and labor cost,and 15 percent of the Oregon Monthly Asphalt Cement Material Price,which measures asphalt prices and parallels fuel prices. These percentages approximate the percentage cost of a typical project that matches the labor or material price measured by the index. This inflation adjustment increased the fee by 5 percent on January 1,2015. Current SMF levels,as they appear in the City's 2014-2015 Master Fees and Charges Schedule, are as follows: Effective Dates 2014 2015 Residential(Per House or Unit) $5.83 $6.12 Commercial and Industrial $1.31 $1.38 (Per Required Parking Space) Note that the fee for commercial and industrial properties is calculated based on the number of parking spaces that would be required by TMC 18.765 if that building were constructed today(as an approximation of the traffic generation of the site),which is often different from the number of spaces in the existing parking lot. Recent Paving History Attachment B is a map showing the paving projects that have been completed in the past six years. Pavement overlays have been completed on 20 miles of streets and slurry seals on 64 miles of streets. More than half of Tigard's city street network has been paved or slurry sealed since 2008. Post-2014 Paving Report Page 2 In order to maintain the overall street network in the best possible overall condition, street maintenance work has focused on three main priorities: 1. Crack sealing on major streets to reduce future deterioration. 2. Slurry seals and crack sealing on residential streets. These treatments are a cost-effective way to counter weathering,which is the primary cause of deterioration of lower-volume residential streets 3. Pavement overlays on major corridors. Streets have been prioritized for paving based on their traffic volumes,the cost-effectiveness of a paving project, and the anticipated deterioration that would occur if the street waits another year for paving. These priorities are reflected in the following graph: Pavement Condition Index by Functional Class 80.0 it 75.0 c 70.0 Arterial v Collector 0 65.0 Commercial/Industrial E 60.0 Residential •Overall . 55.0 50.0 2008 2009 2010 2011 2012 2013 2014 The graph below shows Tigard's systemwide average PQ at the end of each paving season,and compares the actual PQ to those forecast when the SMF changes were adopted in 2010. Citywide Pavement Condition by Year 85.0 80.0 75.0 70.0 65.0 60.0 55.0 2006 2007 2008 2009 2010 2011 2012 2013 2014 Forecast PCI for Fee Levels Adopted 1/5/10 Actual Through 2013 Post-2014 Paving Report Page 3 The PCI at the end of the 2014 paving season is 70.5,which is better than the 67.1 forecast in 2010, and better than the 70.1 forecast in 2013.Attachment C is a map showing the pavement condition of Tigard's streets. Curb Ramp Retrofits (Required by Americans with Disabilities Act) The Americans with Disabilities Act(ADA) requires that when a street is reconstructed,the curb ramps adjacent to that street must also be reconstructed or retrofit to meet ADA standards. These ramp retrofits are not required in conjunction with maintenance activities. Tigard,like many other local agencies considered pavement surface treatments and overlays to be maintenance activities, since their primary purpose is to maintain the existing paved surface. However,in the fall of 2013, clarifying notice was received from the Federal Highway Administration that pavement overlays do trigger the ADA requirement for ramp retrofits. As a result,Tigard's 2014 pavement overlay project included the retrofit or addition of 50 curb ramps in accordance with ADA standards. The approximate cost of these ramp retrofits was about$250,000,which is about 17 percent of the total project cost. These requirements are anticipated to continue, and may necessitate a higher percentage of project costs if overlays are done on streets with a higher number of ramps. Paving Backlog There are many local streets (both residential and commercial) in Tigard on which the pavement condition has deteriorated beyond the level at which most preventive maintenance treatments can be effective. These streets need more extensive repairs such as pavement overlay and rehabilitation. In pavement management terms,these are called backlog streets. The graph below shows how this backlog has grown in recent years,but is starting to level off. Backlog - Mileage of Poor Pavement 25.0 20.0 15.0 10.0 5.0 0.0 2008 2009 2010 2011 2012 2013 2014 ■Mileage of Poor Pavement(PCI<50) Post-2014 Paving Report Page 4 There are approximately 22 miles of these backlog streets in the Tigard city street system that need paving. This is approximately 14 percent of our total street mileage. The cost to pave these streets would be approximately$11 million. It is anticipated that the amount of this backlog will remain at about this level now that the SMF increase passed in 2010 is fully phased-in,assuming that revenues and asphalt prices remain relatively consistent,and assuming no additional unfunded mandates affect the program. Additional funding would be necessary to restore these streets to good pavement condition. Finance Director's Findings The Finance Director has reviewed this report and future pavement maintenance funding requirements as identified in the PMP. Data has not changed significantly from what the Council considered after the 2009 paving season. Actual revenue collections for fiscal years 2012-2013 and 2013-2014 were analyzed and they were sufficient to meet the annual funding level set from the street maintenance plan along with the fiscal year 2014-2015 adopted budget. Completion of the SMF phase-in,along with an inflationary adjustment(s),is expected to generate sufficient revenue to fund the PMP in the coming years. The 2015-2019 PMP approved budget is as follows: Fiscal Year 2015 2016 2017 2018 2019 PMP $1,900,000 1,950,000 2,025,000 2,100,000 2,170,000 Additionally,the split between customer types was analyzed to determine if costs were equitably split when compared to revenues collected. The allocation of the costs of the five-year plan is set in TMC 15.20.050 and is summarized as follows: Road Type Percentage of Residential Percentage of Non- Allocation Residential Allocation Arterial 38% 62% Local CommerciaVIndustrial 0% 100% Collector 50% 50% Neighborhood/Local 100% 0% It is important to realize the fee is based on a five-year plan and that there will be variance from one year to the next where one customer group may subsidize another in any given year,the important thing is that the program costs reflect the revenues collected by customer type over the five-year period. If they do not,the TMC instructs the Finance Director to make recommendations based on this review.The following tables summarize my findings: Total 2013- Percentage of Percentage Share of 2014 PMP Total 2013 - of Expenses Based Customer Expense 2014 Expense Revenue on Revenue Class Related to SMF per TMC Collection Collected Variance Residential $1,236,112 74% 67% $1,113,214 $123,905 Non- Residential $425,394 26% 33% $548,299 ($123,905) Total $1,661,513 $1,661,513 Post-2014 Paving Report Page 5 Tigard incurred$1,661,513 in FY2013-14 in PMP expenses related to the SMF. Based on the types of roads, (arterial,collector,etc.),that received pavement maintenance through the PMP, $1,236,112 (74 percent) of the PMP expenses should have been born by residential customers and$425,394 (26 percent) of the PMP expenses should have been born by non-residential customers. The actual revenues collected in FY 2014 have a slightly different split. Sixty-seven percent of the revenues came from the residential sector and 33 percent of the revenues came from the non- residential sector. Based on the size of the PMP and the way revenues were collected,a more equitable split would have been for$1,113,214 to come from the residential sector and for$548,299 to come from the non-residential sector. During the last year,the non-residential sector subsidized the residential sector by$123,905,or seven percent of the total PMP. The Finance Director does not find this difference to be material enough to necessitate a recalculation. Engineering staff anticipates paving a higher percentage of commercial and industrial streets,arterials,and collectors in the coming years. In the long term,engineering staff estimates that the actual paving expenses will be consistent with the residential/non-residential revenue split. Future Outlook If SMF revenue remains relatively consistent over the next few years (accounting for inflation),staff anticipates the Pavement Management Program(PMP) being able to hold the line and keep Tigard's overall average pavement condition at about its current level for the next few years. This assumes that paving cost inflation stays relatively mild(less than 7 percent annual increases) and no significant additional unfunded mandates arise that would add to the cost of paving projects. Staff anticipates the PMP continuing with the same priorities in the coming years. The program will focus on pavement overlays and pavement crack sealing in the 2015 paving season. Future years are anticipated to continue to include about 3 miles of pavement overlay projects (2 percent of the street network) and about 15 miles (10 percent of the network) of pavement crack sealing. Slurry seal projects of roughly 15 street miles per year are anticipated starting again in 2016, as the slurry seals installed in 2008 reach the end of their anticipated life and as streets paved in the early 2000s become ready for slurry seal. Attachment C is a map of tentative pavement overlay projects over the next five years. Note that significant portions of major Tigard streets are forecast to need pavement overlays within this timeframe. While the anticipated revenue would be adequate to keep the average pavement condition from getting worse,it is not anticipated to be enough to reduce the backlog of streets that need paving. Post-2014 Paving Report Page 6 ii 2014 Pavement t , 1 Management Projects "" c / £ •■■•.ASPHALT OVERLAY f I ;. rp°' sue. 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The proposed resolution and staff report indicate a request to authorize appropriations in the amount of$1,027,0(X) from the Water SDC Fund. The money will be used to fund the Intergovernmental Agreement with Washington County to extend water services to River Terrace. The resolution presented to the City Council contained a typographical error—the appropriation amount should be S1,127,0(H) (not$1,207,000). b. Council consideration of Resolution No. 13-45: Motion by Councilor Buehner,seconded by Councilor Snider,to adopt Resolution No. 13-45, with the corrected amount of$1,027,000. RESOLUTION NO. 13-45-A RESOLUTION TO ADOPT A SUPPLEMENTAL BUDGET AMENDMENT TO FY 2014 FOR THE BARROWS ROAD/SCHOLLS FERRY ROAD WATER EXTENSION PROJECT FOR RIVER TERRACE. The motion was approved by a unanimous vote of City Council present: Mayor Cook Yes Council President Henderson Yes Councilor Buehner Yes Councilor Snider Yes Councilor Woodard Yes 7. REVIEW STREET MAINTENANCE FEE Assistant Finance and IT Director Smith-Wagar,Assistant Public Works Director Rager and Streets and Transportation Senior Project Engineer McCarthy were present for this agenda item. Ms.Smith-W'agar introduced the staff report. This topic will be brought before the City Council again at the November 19 workshop meeting to incorporate what is discussed with the council tonight. Funds are being collected at about what was anticipated. City Manager Wine advised that during the past year,council identified the potential policy review whether the concept in using parking as proxy is the right approach,how roofs and eaves are calculated,if there should be a cap on big In)x collections and what to do about the county's vehicle registration fee. IICouncilor Buehner said it looked as if the city is doing some catch-up work. In 2010,the city was unable to do the slurry seal projects for the whole city in the time needed before it was time to start over. She asked for information about how the city was doing in terms of getting back on a schedule so a sufficient amount of streets were being sealed each year to complete the TIGARD CITY COUNCIL MEETING MINUTES—OCTOBER 22,2013 City of Tigard ( 13125 SW Tull Blvd.,Tigard,OR 9'223 www.tigard-or.gov I Page 8 of 13 cycle. Streets and Transportation Senior Project Engineer McCarthy advised that over the past five years,every street(that was a good candidate) has been slurry sealed. In particular,the slurry seal program for the last two years was accelerated and is caught up. ® For overlay projects,the city has been able to"hold the line"and slightly improve the overall pavement condition index. If funding and conditions stay the same,Mr. McCarthy said the city would be able to continue to hold the line and keep the pavement from getting worse overall. It would take quite a bit more resources to achieve the optimum overall pavement conditions. Councilor Buehner asked for information so the council could discuss what would be needed to bring streets up to a higher standard. Councilor Snider said he would like to see this presented in a sensitivity analysis style to view what it would cost to buy every unit of improvement. Mayor Cook noted the "hold the line"index figure was 68 and the city has been able to bring this number up to a little above 70. He would be interested to learn if the"hold the line"strategy would mean this number could continue to increase. Councilor Snider observed that the city is doing better than what had originally been anticipated. Analysis of why this has worked better than originally thought would be helpful for a future policy discussion on this topic. ® Streets and Transportation Senior Project Engineer McCarthy said the sensitivity analysis would be presented to the council at the November workshop meeting. A lot of the reason for the improvement in road condition is because of the number of slurry seals that have been done —giving us the best pavement improvement for the dollar. ® In response to a question from Council President Henderson,Streets and Transportation Senior Project Engineer McCarthy advised that as the program is scheduled,staff attempts to balance work to be done on residential and non-residential streets. The goal is to keep the work expense in line with the revenue collected. Some years more residential work is done than for non-residential and the reverse is true for other years. The rate is set based on the long-term plan/long-term average. ® Assistant Finance and IT Director Smith-Wagar advised the new parking requirements that went into effect in June are not reflected in this report—this report is for work through June 30, 2013. SI Assistant Finance and IT Director Smith-Wagar said when the methodology was adopted for fees assigned to residential and commercial,the work that needed to be done was estimated. The money is easy to track as it is collected from residential or commercial properties. The way the money is spent is more of an estimate. ® Councilor Snider questioned whether the methodology was equitable from both a revenue collection perspective and the expenditure. Councilor Woodard said similar questions have been asked by members of the River Terrace Stakeholders'group with regard to the Transportation System Plan. TIGARD CITY COUNCIL MEETING MINUTES—OCTOBER 22,2013 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov ( Page 9 of 13 ElDiscussion followed about council members'desire to understand the methodology currently in effect so they can make a determination if changes are needed. Streets and Transportation Senior Project Engineer McCarthy said that the streets in the commercial and industrial areas get a lot of heavy vehicle-loading traffic and the"fixes" to these streets tend to be more expensive. laThe policy question of how much,if any,street maintenance fee should be devoted to right-of-way maintenance will be revisited when this topic comes up for discussion. ▪ Councilor Woodard commented that he liked the accomplishments for 2012 and 2013 in the street maintenance program. Ile referred to the report,which allows one to determine what has been done and what remains to be done. He would like to forecast projects for the next three to five years. Streets and Transportation Senior Project Engineer McCarthy advised staff plans to bring scenarios for council's perusal that will likely be in the three to five year range. O Council President Henderson referred to a 2013 year-end report on street maintenance fees. To explain the difference in the numbers depicted in the 2013 year-end report and the numbers in the staff report for this agenda item,Assistant Finance and IT Director Smith-\Vagar said the year-end report is based on the revenue side of the program and tonight's information shows the amount of money that has been spent in the last two years. Staff has been building a base in this fund because cash flows do not match up with the construction season—the fiscal year ends in the middle of the construction season. The reserve has been spent down with the work completed in July in August,so there is about$2(H),($X)remaining in the fund at the end of August. The fund will begin to increase to pay for projects during the next construction season. Streets and'Transportation Senior Project Engineer McCarthy added that the figures in tonight's report are only for paving projects and do not show the amount expended on right-of-way maintenance or the costs associated with the collection of the funds. Council President Henderson asked for these costs to be broken out and Mr. McCarthy said those would be available for the next session on this topic. ElCouncilor Buchner recalled that in 2010,the plan was to hold a contingency of a minimum of$1 million at all times. She said she has some concerns about insufficient contingency. Ms. Smith-Wagar said she would research the 2(110 documentation for this council direction. laStreets and Transportation Senior Project Engineer McCarthy reported that it is likely the city will need to address a federal government requirement(Americans with Disabilities Act) that says if the city repaves a street that the curb ramps would need to be rebuilt to meet the current ADA standards. This would add a fair amount of cost to those projects. laAssistant Public Works Director Rager reported that the right-of-way maintenance component was approved for$100,0()0 a year all of this money is being spent on the targeted streets (in a prioritized manner going down through the list) as shown in the staff report. The city is reaching a point where we have done about as much improvement work that can be done and are now in a maintenance-only mode. The policy question has to do with other goals that the council has had in the past,including beautification of Pacific I lighway. The city has worked TIGARD CITY COUNCIL MEETING MINUTES—OCTOBER 22,2013 (:its of Tigard I 13125 SW!fall Blvd.,Tigard,OR 9"923 w r w.tigard-or.gov I Page 10 of l with the Oregon Department of Transportation (ODOT) on a number of their projects where Tigard has asked them to put trees and landscaping in the right of way. The expectation on ODOTs part,however,is that Tigard will maintain those areas. This is something that council did not know in 2010 when the maintenance component was added. Discussion is needed by council on this issue and whether additional funds should be allocated for maintenance. 8. COUNCIL LIAISON REPORTS laCouncilor Woodard reported on the River Terrace Stakeholder Work Group. Reviews have been made on water systems and various master plans in the area. They continue to hear concerns about complexity,coordination of interests (facility impacts and what part of the development should start first)and funding. Concerns were raised about coordination between the Tigard Water District and the city. fie advised that the consultant is doing a great job. Councilor Woodard said Roy Rogers Road has a 20,000 vehicle trips per day now. Councilor Buehner talked about the Tigard Water District. She said that when land is annexed into the city,then that parcel must be transferred from the district to the city. Councilor Woodard said the stakeholders group discussed the fact that connections could be made from junctures between incorporated and unincorporated areas—the concerns center on costs and priorities. Councilor Buehner said the District does not extend into the Urban Reserves and there are only five current properties in River Terrace that are in the District—all of the rest is rural land and not involved. Discussion followed on the dynamics of the process including the involvement of the consultant and the differing viewpoints that come to the table. • U Council President Henderson reported on a seminar he attended recently regarding community visioning and strategic planning. He shared some insights learned by the consultant who conducted a five-year strategic planning process followed in Hillsboro. Lessons learned included the need for a community visioning process that should be conducted at the beginning to assure an understanding of the vision.Many strategic plans fail during implementation and the planning process should find the means to carry out the vision. Discussion followed about Tigard's current effort in strategic planning and the key role to be filled by the elected officials. Council members discussed the public involvement component and all agreed this was integral to the success of the plan. Councilor Woodard commented that to"solidify the vision,we need to brand the vision." City Manager Wine assured the City Council that Tigard's planning process includes obtaining community input—the first step was to present council with a direction for the plan to be followed by testing the validity of the direction with the community. Councilor Snider called for the community testing and input gathering be a robust process, which would include participation from other agencies. > Follow-up to citizen communication by City Manager Wine: • James Long of CPO 4M addressed the council in September. Ms.Wine referred to a letter submitted to the City Council from Mr.Long,who cited the following issues: TIGARD CITY COUNCIL MEETING MINUTES—OCTOBER 22,2013 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 11 of 13 TIGARD MUNICIPAL CODE Chapter 15.20 STREET MAINTENANCE B. Developed property or developed use. A FEE parcel or legal portion of real property, on which an improvement exists or has been constructed. Sections: Improvement on developed property includes, but is not limited to buildings, parking lots, 15.20.010 Creation and Purpose landscaping and outside storage. 15.20.020 Definitions 15.20.030 Administrative Officers C. Finance Director. The finance & Designated information services director or designee. 15.20.040 Street Maintenance Fees Allocated to the Street D. Residential Property. Property that is Maintenance Fee Fund used primarily for personal domestic 15.20.050 Determination of Street accommodation, including single family, multi- Maintenance Fee family residential property and group homes, but 15.20.060 Determination of Amount, not including hotels and motels. Billing and Collection of Fee 15.20.070 Waiver of Fees in Case of E. Nonresidential Property. Property that is Vacancy not primarily used for personal domestic 15.20.080 Administrative Provisions and accommodation. Nonresidential property includes Appeals industrial, commercial, institutional, hotel and 15.20.090 Administrative Policies motel,and other nonresidential uses. 15.20.100 Penalty 15.20.110 Severability F. Street Functional Classification. Street classifications as described in the Tigard 15.20.010 Creation and Purpose Transportation System Plan. A street maintenance fee is created and 1. Arterials are defined as streets imposed for the purpose of maintenance of city having regional level connectivity. These streets streets. The street maintenance fee shall be paid link major commercial, residential, industrial and by the responsible party for each occupied unit of institutional areas. real property. The purposes of the street maintenance fee are to charge for the service the 2. Collectors are defined by citywide city provides in maintaining public streets and to or district wide connectivity. These streets provide ensure that maintenance occurs in a timely both access and circulation within and between fashion, thereby reducing increased costs that residential and commercial/industrial areas. result when maintenance is deferred. 3. Neighborhood routes are defined as 15.20.020 Definitions streets that provide connections within the neighborhood and between neighborhoods. These As used in this chapter, the following shall streets provide connectivity to collectors or mean: arterials. A. Public Works Director. The public 4. Local commercial/industrial streets works director or the public works director's are those streets within the city that are not designee. designated as arterials or collectors and whose 15-20-1 Code Update:8/13 { TIGARD MUNICIPAL CODE primary function is serving traffic to and from J. Responsible Party. The person or commercial and/or industrial (i.e., nonresidential) persons who by occupancy or contractual uses. arrangement are responsible to pay for utility and other services provided to an occupied unit. 5. Local streets are any streets within Unless another party has agreed in writing to pay the city that are not designated as arterials, and a copy of the writing is filed with the city, the collectors, neighborhood routes or identified as person(s) paying the city's water and/or sewer bill commercial/industrial streets. These streets have for an occupied unit shall be deemed the the sole function of providing access to responsible party as to that occupied unit. For any immediately adjacent land. occupied unit not otherwise required to pay a city utility bill, "responsible party" shall mean the G. Parking Space Requirement. The person or persons legally entitled to occupancy of minimum off-street vehicle parking requirement the occupied unit, unless another responsible party as stated in the minimum and maximum off-street has agreed in writing to pay and a copy of the vehicle and bicycle parking requirements in the writing is filed with the city. Any person who has Tigard Community Development Code. agreed in writing to pay is considered the responsible person if a copy of the writing is filed H. Pavement Management Program (PMP). with the city. An annual program of corrective and preventative maintenance on City of Tigard streets funded by K. Street Maintenance. Any action to the street maintenance fee (SMF). The program maintain city streets, including repair, renewal, helps to extend the life of the pavement structure resurfacing, replacement and reconstruction. by various means such as, pavement overlaying, Street maintenance does not include the slurry sealing, or complete removal and construction of new streets or street lighting. replacement of asphalt. Street maintenance shall include resurfacing of existing streets, repair or replacement of curb and I. Occupied Unit. Any structure or any gutter where they exist, repair or replacement of portion of any structure occupied for residential, the entire existing street structural section, repair commercial, industrial, or other purposes. For or replacement of existing street shoulders, example, in a multifamily residential develop- pavement markers, striping and other street ment, each dwelling unit shall be considered a markings, repair or replacement of existing separate occupied unit when occupied, and each channelization devices, adjustment of existing retail outlet in a shopping mall shall be considered utilities to match finish grades, and any other a separate occupied unit. An occupied unit may related work within the existing streets. It includes include more than one structure if all structures repair or restoration of existing storm drainage are part of the same dwelling unit or commercial systems within existing streets, but does not or industrial operation. For example an industrial include installation of new drainage systems. It site with several structures that form an integrated includes right-of-way maintenance on the city's manufacturing process operated by a single arterial and collector streets, which covers manufacturer constitutes one occupied unit. maintenance and enhancement of planting strips, Property that is undeveloped or, if developed, is medians and areas between sidewalks and not in current use is not considered an occupied property lines on these street to prevent the unit. uncontrolled growth of weeds and other undesirable vegetation in these areas. It does not 15-20-2 Code Update:8/13 TIGARD MUNICIPAL CODE include repair or replacement of existing Earnings from such investments shall be dedicated sidewalks. (Ord. 10-01 §2) to the street maintenance fee fund. 15.20.030 Administrative Officers B. The street maintenance fee fund shall Designated not be used for other governmental or proprietary purposes of the city, except to pay for an equitable A. Except as provided in subsections B and share of the city's overhead costs including C of this section, the public works director shall accounting, management and other costs related to be responsible for the administration of this management and operation of the street chapter. The public works director shall be maintenance program. Engineering design, responsible for developing administrative pavement evaluation, construction management, procedures for the chapter, administration of fees, and other related costs, including project and for the purposes of establishing the fee for a advertisements for bid, in the implementation of specific occupied unit, the consideration and the street maintenance projects shall also be assignment of categories of use, and parking space considered as being used for street maintenance. requirements subject to appeal in accordance with (Ord. 10-01 §2) this chapter. 15.20.050 Determination of Street B. The public works director shall be Maintenance Fee responsible for developing and maintaining street maintenance programs for the maintenance of city A. The street maintenance fee shall be streets and, subject to city budget committee established based on the following: review and city council approval, allocation and expenditure of budget resources for street system 1. The city's five-year maintenance maintenance in accordance with this chapter. and reconstruction plan for corrective and preventative maintenance of the city's street C. The finance director shall be responsible infrastructure. for the collection and calculation of fees and the appeals process under this chapter. (Ord. 10-01 2. The average annual cost based on §2) the five-year maintenance and reconstruction plan with costs allocated as follows: 15.20.040 Street Maintenance Fees Allocated to the Street a. Arterial maintenance costs Maintenance Fee Fund allocated 62% to nonresidential uses and 38% to residential uses. A. All street maintenance fees received shall be deposited to the street maintenance fee b. Local commercial/industrial fund or other fund dedicated to the operation and street maintenance costs allocated 100% to maintenance of the city street system. The street nonresidential uses. maintenance fee fund shall be used for street maintenance. Other revenue sources may also be c. Collector maintenance costs used for street maintenance. Amounts in the street allocated 50% to residential uses and 50% to maintenance fee fund may be invested by the nonresidential uses. finance director in accordance with state law. 15-20-3 Code Update:8/13 TIGARD MUNICIPAL CODE d. Neighborhood routes and local portion of the PMP will be phased in evenly to street maintenance costs allocated 100% to residential customers over the last two phases. residential uses. D. The street maintenance fee will be 3. For residential property, the fee adjusted according to an annual index. shall be charged on a per unit basis. 1. The index is defined in the city's 4. For nonresidential property other Master Fees and Charges Schedule. than gasoline stations, the fee shall be based on the minimum number of vehicle parking spaces as 2. A floor of two percent and a ceiling stated in the minimum and maximum off-street of seven percent has been established. vehicle and bicycle parking requirements in the Tigard Community Development Code for each E. The program shall be reviewed annually occupied unit, provided, however, that the as part of the city's budget process. maximum number of parking spaces for purposes of calculating the street maintenance fee shall be F. Following each review of the program, 250. the finance director shall review the revenue received from the new rates after a full year of a. In that nonresidential property collection to determine if the annual revenues with fewer than six required spaces shall meet the annual funding level set from the constitute a tier with a 50% reduction of the total updated five-year street maintenance plan. The fee amount. finance director shall report the findings of that review to city council and may make b. In recognition that religious recommendations on any potential fee increases or institutions have minimum parking space decreases based on that review. Any unspent requirements that are relatively large in funds will be placed in a reserve fund. (Ord. 13-06 comparison to the actual use of those spaces, the §1; Ord. 10-01 §2). total fee for each religious institution shall be reduced by 50%. 15.20.060 Determination of Amount, Billing and Collection of Fee 5. The street maintenance fee for gasoline stations shall be based on the number of A. For the purpose of establishing the fee, fueling positions. the minimum required number of parking spaces or the number of fueling positions for each B. The street maintenance fee rates shall be occupied unit of nonresidential property shall be established by council resolution. determined by the public works director. For uses not explicitly listed in the Tigard Development C. Beginning July 1, 2010, the fee for the Code as to required parking, the public works Pavement Management Program will be director shall assign the use to the similar category implemented in three phases. The second phase with the most similar impact on the transportation will be effective on April 1, 2011 and the third system,considering relevant information such as: will be effective on January 1, 2012. The street surface portion of the PMP will be phased in 1. The size of the site and the evenly over all three phases. The right-of-way building; 15-20-4 Code Update:8/13 TIGARD MUNICIPAL CODE 2. The number of employees; 15.20.070 Waiver of Fees in Case of Vacancy 3. Other developed sites with similar use. A. When any developed property within the city becomes vacant as described in subsection F B. The public works director shall establish of this section, upon written application and the amount of street maintenance fee payable for approval by the finance director, the street each unit of nonresidential property and shall maintenance fee shall thereafter not be billed and inform the finance director of the amount. The shall not be a charge against the property until amount payable shall be re-determined if there is a such time as the property is no longer vacant. change in use or development. All redeterminations based on a change in use or B. The finance director is authorized to development shall be prospective only. The cause an investigation of any property for which finance director shall charge the per-unit street an application for determination of vacancy is maintenance fee to the responsible party for each submitted to verify any of the information occupied unit of residential property. contained in the application. The finance director is further authorized to develop and use a standard C. The street maintenance fee shall be form of application, provided it shall contain a billed to and collected from the responsible party space for verification of the information and the for each occupied unit. Billings shall be included person signing such form affirms under penalty as part of the water and sewer bill for occupied for false swearing the accuracy of the information units utilizing city water and/or sewer, and billed provided therein. and collected separately for those occupied units not utilizing city water and/or sewer. All such C. When any developed property within the bills shall be rendered regularly by the finance city has the utilities shut-off due to vacancy, the director and shall become due and payable upon street maintenance fee shall be waived for the receipt. duration of the vacancy as described in subsection F of this section. D. Collections from utility customers will be applied first to interest and penalties, then D. When any multi-occupied developed proportionately among the various charges for property within the city has one or more vacancies utility services and street maintenance. as described in subsection F of this section, the responsible party may request, in writing, a E. An account is delinquent if the street waiver of a portion of the street maintenance fee maintenance fee is not paid by the due date shown applicable to the vacant units. on the utility bill. The city may follow the procedures for collection of delinquent accounts E. When a change of use occurs, a vacancy set forth in Sections 12.03.030 and/or 12.03.040, has been filled, or a property is developed, it is the including termination of water and/or sanitary responsible party's responsibility to inform the sewer service. (Ord. 10-01 §2) city of any change so the proper street maintenance fees may be assessed. If the responsible party does not inform the city of any change, the city shall cancel the vacancy waiver and charge the responsible party as per subsection F of this section. 15-20-5 Code Update:8/13 TIGARD MUNICIPAL CODE F. For purposes of this section, a unit of findings of fact and conclusions for the particular property is vacant when it has been continuously aspects of the decision, based upon applicable unoccupied and unused for at least 30 days. Fees criteria, which may include a land use decision shall be waived in accordance with this section that modifies the minimum required vehicle only while the property remains vacant. The parking for an occupied unit. A copy of the waiver duration is for six months. After six decision shall be mailed to the person submitting months, the responsible party must re-apply for the request. The public works director shall the waiver if the property continues to be maintain a collection of such decisions. Decisions unoccupied and unused. The responsible party has of the public works director, which affect the 30 days to re-apply for the vacancy waiver after amount of fee to be charged to a property, shall be the expiration of the six month waiver. Any forwarded to the finance director. Except as occupancy or use of the property terminates the provided under subsection D of this section, the waiver. As a penalty for not reporting a change in decision of the public works director is final. property vacancy, the city may charge any property two times the appropriate street C. For the purpose of reviewing the fee, the maintenance fee, that would have been due public works director may determine that the land without the vacancy waiver for prior billing use category is proper and that the fee charged is periods, upon determining by whatever means that appropriate. However, if the decision of the public the property did not qualify for waiver of charges works director results in a change in the category during the relevant time. The decision of the of land use, the public works director shall, for the finance director under subsections A, B and F of purpose of establishing the fee, assign a new use this section shall be final. (Ord. 10-08 §1, 2010; category, determine the appropriate fee for the Ord. 10-01 §2) category, and notify the finance director so that the appropriate change may be made in the 15.20.080 Administrative Provisions and applicable fee to be charged in the future. No back Appeals charges or refunds are required. The decision of the public works director, under this subsection C A. The public works director shall have the only, may be appealed. initial authority and responsibility to interpret all terms, provisions and requirements of this chapter D. Council may form a subcommittee and to determine the appropriate charges consisting of two council members, or appoint a thereunder. The responsible party for an occupied committee of disinterested citizens, hereinafter unit may request reconsideration of the public known as the appeal committee, to address any works director's determination of the amount of appeals to the public works director's decisions. A the fee by submission of a written application to responsible party who disputes the determination the public works director. The application shall be of the public works director as to use category or submitted in sufficient detail to enable the public number of required parking spaces may tile a works director to render a decision. written appeal with the appeal committee. All appeals must be submitted within 10 days from B. Within 30 days of the submission of' a the date of the public works director's decision, complete application requesting reconsideration of together with a filing fee in an amount set by the amount of the street maintenance fee to be council by resolution. The application for appeal charged to an occupied unit, the public works shall specify the reasons for the appeal and shall director shall render a decision on the application. provide sufficient information for the appeal The decision shall be written and shall include I5-20-6 Code Update: 8/13 TIGARD MUNICIPAL CODE committee to render a decision. No other appeals 2. Publicly owned park land, open shall be permitted. spaces and greenways shall not be subject to the street maintenance fee unless public off-street E. The appeal committee shall schedule a parking designed to accommodate the use of such review of each appeal and shall notify the areas is provided. appellant not less than 10 days prior thereto of the date of such review. The appeal committee shall 3. Areas used for commercial farming conduct a hearing to determine whether there is or forestry operations shall be billed according to substantial evidence in the record to support the the use of any structures on the site. Where a site interpretation given by the public works director is used exclusively for farming or forestry and not and may continue the hearing for purposes of for residential or commercial uses, the site shall gathering additional information bearing on the not be subject to the street maintenance fee. issue. The appeal committee shall render an initial Where there are different seasonal uses of oral decision and shall adopt a final written structures on farm or forest land, the use category decision together with appropriate findings in shall be determined by examining the use for the support thereof. The decision of the appeal longest portion of the year. Where more than one committee shall be for the purpose of establishing use is made of a farming or forestry site, then each the fee and limited to whether the appellant has use shall be examined separately and combination been assigned to the appropriate use category, or of use categories shall be used to determine the whether the appropriate minimum vehicle parking street maintenance fee. space requirement or number of fueling positions has been correctly identified. If the appeal 4. Areas encompassing railroad and committee should determine that for the purpose public right-of-way shall not be subject to the of establishing the fee, a different use category street maintenance fee. should be assigned, or that the minimum parking space requirement should be revised, it shall so 5. Railroad property containing order, provided no refund of prior street structures, such as maintenance areas, non-rolling maintenance fees shall be given. Only where the storage areas and areas used for the transfer of rail committee decision results in a change in use transported goods to non-rail transport shall be category and/or change in the minimum parking subject to street maintenance fees. space requirement will the filing fee on the appeal be refunded. The appeal committee decision shall 6. For newly developed properties, be final. (Ord. 10-01 §2) the fees imposed under this chapter shall become due and payable from and after the date when the 15.20.090 Administrative Policies developed property is occupied and connected to the public water or sanitary sewer system. A. The following policies shall apply to the operation and scope of this chapter: B. The public works director is authorized and directed to review the operation of this 1. Street maintenance fees imposed chapter and, where appropriate, recommend under this chapter shall apply to all occupied changes thereto in the form of administrative units, occupied units owned and/or occupied by policies for adoption of the city council by local, state and federal governments, as well as resolution. Administrative policies are intended to property which may be entitled to exemption from provide guidance to property owners, subject to or deferral of ad valorem property taxation. this chapter, as to its meaning or operation, I 5-20-7 Code Update:8/13 TIGARD MUNICIPAL CODE consistent with policies expressed herein. Policies B. Nothing contained herein shall be adopted by the council shall be given full force construed as limiting the city's authority to levy and effect, and unless clearly inconsistent with special assessments in connection with public this chapter shall apply uniformly throughout the improvements pursuant to applicable law. (Ord. city. 03-10) • C. If an occupied unit of nonresidential property is used for more than one use with different minimum parking requirements, the street maintenance fee shall be based on the required parking for the total of the various uses. D. The determination or assignment of a use category and minimum number of parking spaces under the provisions of this chapter are strictly for the purpose of establishing a fee and are not statutory land use decisions. (Ord. 10-01 §2) 15.20.100 Penalty In addition to any other remedy, violation of any provision of this chapter shall be a Class A civil infraction. Each day of delinquency in paying the street maintenance fee constitutes a separate violation. 15.20.110 Severability A. In the event any section, subsection, paragraph, sentence or phrase of this chapter or any administrative policy adopted herein is determined by a court of competent jurisdiction to be invalid or unenforceable, the validity of the remainder of the chapter shall continue to be effective. If a court of competent jurisdiction determines that this chapter imposes a tax or charge, which is therefore unlawful as to certain but not all affected properties, then as to those certain properties, an exception or exceptions from the imposition of the street maintenance fee shall thereby be created and the remainder of the chapter and the fees imposed thereunder shall continue to apply to the remaining properties without interruption. ,')- Code Update:8/13 s IL SIF7. p i 1 r ' 1 _____. - - \ . 1- F 1- Roads represent one of P R 0 G R NI � ` the largest investments ie, owned by the City, anw.,. a investment that's in need of repair. INSIDE: Street Maintenance Fee Update > 1 ' The Tigard City Council Contact Information > 1 is seeking citizen input street Maintenance 101 > 2 about the condition of Importance of Maintenance > 3 What is the Street Maintenance Fee? > 6 its streets and how to Pavement Conditions > 8 €: protect this investment. Pavement Major Maintenance Program > 11 Future Street Maintenance Funding > 12 mil vms.. : ,, # Frequently Asked Questions > 14 ‘pa7tikhi, 11114..k ''': ; , Transportation Financing Strategies Task Force > 17 Appendix > a1 ti City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 ',I www.tigard-or.gov/input Tigard Street Maintenance Review "'"4, { v' ' =lw > > > > > > > > > > > > > > > > >'-'4,, ,4 ■ �', .,�4 r . ,` ,• t.: ,:�''� ,.it- .. ,.it Questions or Comments? �. a. •` i A ''_ y '" ' 11� - J C �, ' You can submit your comments on line! Follow t, �•�s. the link at www.tigard-or.gov/input to 7 k r tee ti4 .. ;gyp ,4, y�c, „, � +f .. leave any questions,comments,or concerns \-1,_... i• a.''' -. 1•. Y rr _, ••. i:• ..: ::%ft7 for City Council and staff. Frequently asked questions and items of interest will be posted online with answers for you to review. n the coming months, City Council will be revisiting our current Street Maintenance Fee Program to ensure it remains an effective tool for If you'd prefer,you can submit your comments safeguarding this community's biggest investment: 148 miles of paved or questions in writing to: the people of Tigard in motion. Marissa Daniels streets that kee p f p p g Street Maintenance Fee Comments 13125 SW Hall Blvd Stay tuned to the Cityscape newsletter and our website for information such as status Tigard,OR 97223 updates,ways you can get involved, and street maintenance facts. marissa @tigard-or.gov www.tigard-or.gov/input Or,drop them off in the Tigard City Hall Permit Center. Tigard City staff will be available throughout the summer to answer your questions in TABLE OF CONTENTS: person.Check the web for an updated outreach calendar. Street Maintenance 101 2 Future Street Maintenance Funding 12 Importance of Maintenance 3 Frequently Asked Questions 14 What is the Street Maintenance Fee? 6 Transportation Financing Strategies Task Force 17 Pavement Conditions 8 Appendix al Pavement Major Maintenance Program 11 City of Tigard I Community Development I Capital Construction and Transportation Street Maintenance Fee Program > 1 Street Maintenance 101 Streets in good to excellent condition regular maintenance on busy streets, . ,. '' are characterized as having good riding or to repair fair/poor residential streets v - quality, drainage, and appearance. The 3. Major Overlay—Often used on busy ,' total annual maintenance investment streets that have deteriorated into poor is four to five times less following condition 4 j 4 preventative maintenance strategy than 4. Street Reconstruction—Typically if streets were allowed to deteriorate done only when a street's condition is to poor and failed conditions requiring very poor rrh4:111 major rehabilitation. For more information about each type of funded by the Tigard Public Works Pavement Minor Maintenance Treatments maintenance treatment,please visit our Department operating budget. The Tigard Public Works Street web site: Maintenance Division is responsible Street Lights for the maintenance of 148 miles of www.tigard-or.gov/input Tigard's electricity bill for traffic signals paved streets, 1 mile of gravel streets, and street lights is about$500,000 per maintenance of street and traffic signs, Right-of-Way Maintenance year. It costs approximately an additional installation and maintenance of guardrails The City of Tigard currently hires a $100,000 per year to maintain the system and barricades, crack sealing, and patching contractor annually to mow roadside (replace burned-out lights,make repairs, street surfaces, maintenance of off-street grass and brush to maintain clear vision fix damage, etc.). These are paid for with bicycle paths and installation and marking areas and minimize fire and complaint gas tax funds. activity. The City also provides debris Pavement Major Maintenance Treatments cleanup on an as-needed basis in these Sidewalks There are four main pavement maintenance areas. The City trims trees annually It is up to property owners to maintain treatments commonly used on city streets: to ensure street lights are functioning the sidewalks adjacent to their property. 1. Slurry Seal—Typically used on property. Also included in right-of-way The City maintains sidewalks adjacent good residential streets to keep them in maintenance is the maintenance of guard to City properties using funds from the good condition rails, delineators barricades, and street Public Works Street Maintenance Division 2. Asphalt Overlay—Often used as trees. This maintenance is currently operating budget. 2 < Street Maintenance Fee Program City of Tigard I Community Development I Capital Construction and Transportation Importance of Street Maintenance Community Livability and the individual driver. As with many Economic Vitality ifi ....the average American car investments, timely investments in Collectively,Tigard's 148 miles of paved owner incurs an additional $413 per routine maintenance in roads can extend roads represents one of the biggest year in operating costs because of pavement life and provide for a safer investments owned by the community rough road conditions. driving experience. Not only will roads Our road system is what keeps the people last longer, but repairing a failed road of Tigard in motion as they travel to can be four to nine times more expensive work, to school,to the supermarket, to truck drives on roads in poor condition, than a routine maintenance program. the mall, and to parks and open spaces. the vehicle suffers accelerated wear and With a limited amount of funds available, Unfortunately pavement deteriorates tear,increasing time and money spent at the community is better served by over time as weather wears down the top the mechanic, as well as increased fuel spending the same amount of money surface,repeated pressures of vehicle consumption and tire replacement. This maintaining a greater amount of road loading (especially from trucks and buses) problem is not unique to Tigard. A recent miles, than completely rebuilding smaller wears down the underlying pavement study by TRIP, a national transportation sections as the entire network begins to structure, and as the ground beneath the research group, found that the average fail. In other words,if we can keep good pavement settles. Smooth,long-lasting American car owner incurs an additional streets good,we can maximize the use of roads create an image of prosperity and $413 per year in operating costs because limited dollars. ensure that goods and people can move of rough road conditions. This same efficiently throughout Tigard and the report found that those living in the As demonstrated in the following world beyond. In contrast,uneven roads Portland Metropolitan Area incurred graphs, the worse a pavement condition, in poor condition not only make travel approximately$235 per year. As such, the more expensive it is to repair. For unpleasant,they incur extra costs in terms drivers in Tigard are suffering less than instance, routine maintenance and surface of time and money every time a person or the national average,but remain at a very treatments can be implemented for as little business needs to travel within the City. real risk of paying more if roads are not as $1.50 to $3.00 a square yard of roadway. maintained or repaired. This can increase dramatically to $15.00 Personal Costs a square yard to overlay the road with Individual drivers in Tigard are already Consequences of Delayed Maintenance new asphalt, and up to $90.00 a square paying extra money as a result of deferred The costs of deferred maintenance yard if the street is allowed to completely road maintenance. Every time a car or are borne by both the community and crumble,therefore needing to be rebuilt. City of Tigard I Community Development I Capital Construction and Transportation Street Maintenance Fee Program )' 3 30-Year Pavement Maintenance Alternatives: Neighborhood Route Traffic: 1,500 Vehicles per Day Dimensions: 1,000 feet long,34 feet wide Option :' Maintenance Alternatives Details Average Pave- otal x_. men4iiiiiiiiin Cost 1 o 81 $81,600 0 Regular 3 Slurry Slurry �o ,=, Seals, 1 Surface Roughness; Seals a p Overlay Only Minor Cracks; ($454,000 Every 7 g Pavement Intact per mile) Years Time(Years) 30 41. ,, 2 0 76 $102,000 .n Pavement ` �'" .----- r Surface Roughness; Overlays v V J 2 Overlays Some Cracking, ($591,0()() Every 12 1 O Pavement Mostly per mile) Years Intact cs 1 3u p„ Time(Years) 3 IIII 58 $227,000 ,1 1 Recon- Widespread Wait until :5 r j4,�:. struction Cracking;Potholes ($1.20 Pavement o � ($ V V at 25 Common; gets very a p Years Some Pavement million bad,then il Structural Weakness per mile) repave Cd 1 zn a Time(Years) Developing 4 < Street Maintenance Fee Program City of Tigard I Community Development I Capital Construction and Transportation 30-Year Pavement Maintenance Alternatives: Arterial Traffic: 12,000 Vehicles per Day Dimensions: 1,000 feet long, 34 feet wide Optimi Maintenance Alternatives Details Average Pave- Total ment Condition Cost inA'.• • „ ,.-ASS r 1 ' 80 $168,000 o 3Two Pavement Inch Surface Roughness; Overlays a 0 Overlays Only Minor Cracks; ($887'000 Every 10 per mile) Pavement Intact Years Time(Years) 30 2 Q it 1. .4 74 $214,200 Pavement o -- I 2 Major Surface Roughness; 1.13 Major I ($ Overlays 0 Overlays Some Cracking, Pavement Mostly Every 15 i1 fro le Intact Years a I per ) Time(Years) piiii 65 3 o $340,000 •n Widespread Wait until o 1 Recon- Cracking;Potholes 41.8 Pavement 5 U struction Common; million Fails,then v Recon- v Some Pavement per mile) struct rs i Structural Weakness Time(Years) ��� Developing City of Tigard I Community Development I Capital Construction and Transportation Street Maintenance Fee Program > 5 I What is the Street Maintenance Fee? 1 r . q► - , : _ *. ` to close the gap between local needs and Approximately 60 of those spaces are west ,� Wit, - '! qr 4°. increasingly stretched state dollars. By of the railroad tracks. These spaces do not * -.. 44 having a locally based fee, communities are include those large parking lots that do exist 4.4:4 , ',., ,. : .,,�,, .; :- : -... , provided with a stable source of revenue and are presumably used by patrons of �► ,� - r I" C T 4"' . to pay for preventative maintenance and nearby businesses.The consensus in 2003 4. _.•, -A. ,;,* p repairs in a timely and efficient manner. was that the patrons of the Main Street businesses are parking somewhere to get to How are the rates determined? the businesses and,as such,the downtown The Street Maintenance Fee is a monthly Existing rates were set in 2004 under businesses should not be exempted from user fee designed specifically for the Council Resolution 04-12 which was the charges. maintenance of existing roads in Tigard. based on a five-year maintenance and The fee was recommended to City Council reconstruction plan. Both residential and by a Citizen task force,and established non-residential users pay the fee. Residential ii ...a property must be occupied through Ordinance No. 03-10 on users pay$2.18 per month per dwelling to be assessed the feel i November 18,2003. Monthly fee charges unit.Non-residential users pay$0.78 per for both residential and non-residential parking space or fueling pump station. customers are billed and collected through These fees generate$800,000 a year for Exceptions the City's bi-monthly utility billing system. street maintenance. All religious institutions will be charged half of the normal fee assessed to non-resi- I thought the state Gas Tax Downtown dential businesses,resulting in a 100-space paid for street maintenance Although many of the downtown maximum for those that reach the 200 Historically,Tigard roads have been businesses do not have sufficient parking space limit.This decision was made because maintained by the state Gas Tax, a spaces off-street to meet the minimum parking requirements for these institutions source of funding that hasn't risen in 20 code requirements,the City is providing are relatively high to accommodate large years,while road usage,operations and over a hundred on-street parking spaces services,while the parking lots are not fully maintenance costs have increased at an throughout most of Main Street to utilized during the week. overwhelming rate.As a result,Tigard accommodate the businesses. Some of is one of eighteen Oregon cities that these spaces have time limits to encourage In addition,a property must be occupied have adopted Street Maintenance Fees periodic turnover during a typical day. to be assessed the fee. If a property is 6 < Street Maintenance Fee Program City of Tigard I Community Development I Capital Construction and Transportation What is the Street Maintenance Fee? unoccupied for 30 days or more, the owner the trip generation rates are based on Sydney Sherwood to come up with an may apply for a fee waiver for that period. square footage of building. alternative methodology, suggested the use of the minimum parking requirements Methodology The City needed to develop a methodology of the Tigard Municipal Code. City staff The methodologies used by most of the that distributes the costs of maintenance agreed that methodology proposed was cities in Oregon that have established a among all the non-residential and much better at distributing costs to the street utility fee are based on trip generation residential uses in as fair a manner as actual users of the City's street network and rates for the types of uses to distribute the possible. No methodology is going to be worked with OGA to flesh out the details. costs. These rates are found in a nationwide perfect. The Oregon Grocery Association, The methodology adopted is one that publication from the Institute of Transpor- in response to a challenge from Councilor focuses on the users of the City streets. tation Engineers and are compiled through numerous studies. However, the trip > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > generation methodology does not work well for Tigard.This methodology,if The current methodology is based on the following: used as originally proposed,would have ■ Ties the street maintenance element of the fee to a 5-year maintenance and reconstruction plan prepared by the charged the non-residential uses 75% of City of Tigard the costs with Washington Square,Fred ■ Uses actual road maintenance and repair projects on City streets,not state or county routes. Meyer, and other large businesses bearing a Tailors the fee to the local data the brunt of the cost. Most of the traffic a Sets a target revenue goal of$800,000 annually(established in 2003) ■Allocates the costs of the arterial projects to the non-residential uses generated by these big businesses use ■ Splits the costs for the collectors on a 50-50 basis with residential and non-residential uses sharing the costs equally. state highways, such as Highway 217, The rationale for splitting the costs in this fashion is that many of the collectors do traverse residential areas and collect 99W and Hall Boulevard.Yet,the fee to traffic from those areas to feed the other collectors and arterials in the system. be collected is for maintenance of City ■Allocates the costs for neighborhood routes and local streets to residential uses streets. That methodology was not fair to ■Allocates the costs for residential uses on a per unit basis for both single family and multifamily units. •Uses the minimum parking space requirements based on the Tigard Development Code for non-residential uses with a the big businesses that draw their traffic 5-space minimum and 200-space maximum.Like the trip generation rates,the parking space requirements are based from regional sources using state routes on size of building and type of use.However,this approach takes into account businesses that draw from a larger area to get there. Under that methodology, all than just Tigard.The argument is that above 200 spaces,the traffic is more likely regional traffic,which comes via the the businesses,including those downtown, state routes.The 5-space minimum is to establish a minimum amount for the billing to compensate for the costs of would end up paying much more because preparing and mailing out the bills. City of Tigard I Community Development I Capital Construction and Transportation Street Maintenance Fee Program ) 7 Pavement Condition Tigard's 148-mile paved street network Current Paved Network represents an investment of over$140 45 million,with an additional$120 million 40 invested in curbing, sidewalks,drainage, and right-of-way. The City's street 35 City of Tigard —' infrastructure represents the largest Pavement Condition investment owned by Tigard citizens, and d 30 Data the overall pavement condition represents 4 25 •Arterial — the health of this network. Y c 20 •Collector — - Pavement Rating System t 15 .. •Residential i Pavement health is measured by a c Pavement Condition Index (PCI). The 1 o _ PCI indicates the extent and severity d of pavement distress such as cracking, d 5 rutting,raveling,etc. It is expressed as a o - - a number from 0 (very bad,essentially Unacceptable Poor Acceptable Fair Good Very Good gravel) to 100 (essentially perfect). New Pavement Condition streets start with pavement conditions in the high nineties. For ease of understanding,pavement condition is Current Conditions in Tigard condition rating of 68 and the backlog of often classified as follows: The City completed a Pavement Manage- preventative maintenance is at 10%.However, ment Analysis report re-rating all City there is cause for concern with 45%of the • Very Good (85 to 100) streets, and providing a PCI rating for streets in the acceptable and fair categories. • Good (70 to 85) each street. This means many streets will become • Fair (55 to 70) reconstruction candidates in the next five • Poor (40 to 55) Today,Tigard's streets are in fairly good con- to ten years.A preventative maintenance • Very Poor (Less Than 40) dition.The network average is an overall approach is needed to stop this trend. 8 < Street Maintenance Fee Program City of Tigard I Community Development I Capital Construction and Transportation Pavement Condition > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > Pavement Condition 93(Very Good) Pavement Condition 64(Fair) Pavement Condition 34(Very Poor) Condition Examples 79th Ave;PCI of 72 2. Volume of trucks and other heavy To give you an idea of what a street in • 72nd Avenue between Redwood Ln vehicles —the pavement deterioration very good condition versus fair condition and Cardinal Ln;PCI of 64 caused by a vehicle increases actually looks like, City staff prepared • Commercial Street west of Main St and exponentially with the amount of a presentation showing examples of Hwy 99W Overpass;PCI of 52 weight on each axle; and, pavement condition throughout the City. • Commercial Street east of Main Street; 3. Vehicles accelerating, braking, and PCI of 42 turning which exerts more force on The presentation includes: • 98th Avenue south of Greenberg Rd; the pavement, and accelerates pavement PCI of 34 deterioration. This is why pavement • 79th Avenue north of Durham Rd; • Beveland St east of 72nd Avenue;PCI deteriorates faster near intersections and Paved in 2008;PCI of 95 of 20 in sharp curves. • 108th Avenue south of Durham Rd; Paved in 2007;PCI of 93 Factors Affecting Pavement Condition Otherfactors include: • Commercial Street between 96th The primary factors causing pavement Avenue and 97th Avenue;PCI of 78 deterioration are the vehicles that travel 1.Weather (which is the primary cause of • Tigard Street near Fanno Creek;PCI over the pavement. These factors include: decay on streets with very little traffic of 72 1. Traffic volume (see chart in the volume) —especially rain and freeze/ • Bonita Road between Hall Blvd and appendix, page a2); thaw action; City of Tigard I Community Development I Capital Construction and Transportation Street Maintenance Fee Program >9 I Pavement Condition 2. Settling of the ground beneath the • Pumping—when liquids (such as first 15 years of its life. Then over the next pavement—especially soils with high water or liquid asphalt) are drawn to 5 years, the street will greatly deteriorate, clay content;and, the surface (so it looks like the road is requiring major reconstruction. 3. Construction and or utility work that pumping out the liquid) necessitates cutting into the pavement Preventive maintenance using cost- to access a utility line. Street Lifecycle effective ($1.60 to $13/sq. yd.) slurry Streets are designed to last about 20 years, seals or 2 to 3-inch overlays during the Examples of pavement deterioration but the pavement begins to deteriorate first 10 to 15 years can extend a pavement include: much earlier. Studies have shown that life to 30 years and more. Without these • Rutting—When pavement surface be- pavement health worsens at an increasing surface treatments, costly reconstruction is comes depressed along the wheel paths rate as the pavement gets older. required ($35 to $55/sq. yd.). • Longitudinal Cracking—cracking along the roadway,parallel to the Without periodic,preventive maintenance, For a map showing pavement conditions direction of travel a street's condition deteriorates 40%in the throughout the City, see appendix, a2. • Transverse Cracking—cracking across the roadway,perpendicular to Slurry Seal Example • the direction of travel Slurry seals are • Alligator Cracking—a combination typically used on of longitudinal and transverse cracking roads with a PCI/OCI i the that has become so dense it resembles range.nge.It t to 85 applies a , alligator scales finer'slurry' mixture • Loss of Fines—when the cohesive of cohesive asphalt . material near the top of the pavement binder with finer wears away,often due to weather or sand-sized particles • traffic loading on top of the existing • Raveling (perhaps better called pavement, bringing :�„• the existing pavement unraveling)—When pieces of back to near its aggregate come out of the pavement as original condition,as it continues to lose its fines shown at right. xti:_r. • t; , - .,< 10 < Street Maintenance Fee Program City of Tigard I Community Development I Capital Construction and Transportation I Pavement Major Maintenance Program (PMMP) Map (see appendix, a4) shows locations • At Budget Committee and City he PMMP is a yearly program of of past PMMP projects. Council review meetings and corrective and preventative maintenance hearings held in May/June. on City of Tigard streets funded by the Future Projects Street Maintenance Fee (SMF). The Streets scheduled to be included in next program helps to extend the life of the year's program are at various locations i i ...we have focused our pavement structure by various means such throughout the City.The Tigard Pavement limited resources on preventive as, complete removal and replacement of Management 2009-2013 Map (see appendix, maintenance-1i asphalt, slurry sealing and/or overlaying. a5) shows maintenance projects included in this year's 5-Year Capital Improvement Through this program,the City is able Plan. The number of streets proposed Projects not included to perform timely maintenance on City for rehabilitation is subject to change State Highways,such as I-5,Hwy. 217,Hwy streets to avoid the much more costly depending upon actual construction costs. 99W,and Hall Blvd,are not included in reconstruction costs that result when streets Streets that need rehabilitation but cannot Tigard's Street Maintenance Fee.Washington are allowed to significantly deteriorate. be performed in the current fiscal year will County Roads,such as Scholls Ferry Road, be moved to the next fiscal year. Beef Bend Road,Bull Mountain Road,and Past Projects parts of Greenburg Road,are not included Each year, the City of Tigard develops a The annual CIP is updated and coordi- in Tigard's Street Maintenance Fee. 5-Year Capital Improvement Plan (CIP) nated by the City CIP Management Team that determines the City's facility and that engages all City departments, advisory In this year's Pavement Major Maintenance capital needs for the current year and commissions, and Tigard citizens to Program (PMMP),we have focused our projected for four additional years. identify needed public projects. To suggest limited resources on preventive mainte- The Streets section of the Capital a specific street be included in the PMMP nance such as slurry seals in residential Improvement Plan contains the Pavement get involved in the annual CIP update areas,and pavement overlays on major Major Maintenance Program. Since process by providing comments: streets. We are only planning pavement the program began in 2004, $3,704,827 overlays on through streets. While there has been used for the maintenance • At Planning Commission review are several loops and cul-de-sacs that need of existing City streets. The Street meetings and public hearings held in pavement overlays,they are not planned to Maintenance Fee Projects 2004-2008 February and March. be done this year due to limited funding. City of Tigard I Community Development I Capital Construction and Transportation Street Maintenance Fee Program > 11 I Future Street Maintenance Funding Federal Stimulus Dollars purchased in 2003 dollars with$800,000 to maintain the streets in a perpetual Recognizing the current funding gap, the now requires approximately$1,800,000 for maintenance cycle that would keep good City of Tigard applied for federal stimulus the same amount,due to a steep increase streets good and gradually improve the funding(via the American Recovery and in raw material costs. In addition,the City condition of the overall street network for Reinvestment Act) for pavement overlay has experienced an increase in traffic levels the long term. projects, along with other projects. It throughout the system,accelerating the appears that Tigard will be receiving rate at which the City's roads deteriorate. The proposed fee increase would include some federal stimulus funds to construct Vehicle use is up 21% statewide,and City additional funding for right-of-way main- pavement overlays on: streets are seeing more and heavier trucks tenance on the City's major street network • Durham Road from Upper Boones and buses. In other words,the existing fees as a part of overall street maintenance. Ferry Rd to Hall Blvd are not enough to maintain a healthy road This additional funding would address fire • 72nd Avenuefrom Upper Boones system in good repair. hazards and unsightly overgrowth resulting Ferry Rd to Fir St (just south of Hwy from unmown grass,weeds,and other 217) The current Street Overall Condition Index plants in the planters,medians, and areas • Bonita Roadfrom the I-5 bridge to (OCI)is 68 and declining every year due to between sidewalks and property lines on Fanno Creek an increasing backlog of maintenance.An the City's arterial and collector streets.The OCI of 73 to 75 would be optimal for the funding required for this maintenance work These projects will help fill this year's gap City because it ensures that the City can annually is $300,000.The combined total in funding for Arterials and Collectors,but enter into,and stay within,that perpetual for both street maintenance and right-of- the future funding gap remains. maintenance cycle over the long term. The way maintenance would be$2,500,000 City can achieve that OCI target goal over annually in 2008 dollars. Proposed Fee Increase a 20-year period with a fee increase and When the existing Street Maintenance inflation adjustments each year to account Proposed Increase Phases Fee was established,the target revenue for the rise and fall of material and labor The proposed fee increases are from$2.18 was set at$800,000 a year. Because an costs.The amount required to maintain a to$6.06 monthly for residential units,and inflation adjustment was not built into the comprehensive preventative maintenance from$0.78 to$2.44 monthly for non-resi- program,fees have remained constant while program over the long term is$2,200,000 in dential users. The new fee,if implemented, City needs and the costs of repairs have 2008 dollars. This continually revised target would produce the annual revenue target of increased dramatically. For instance,asphalt would ensure that the City could continue $2,500.000. However,because the increase 12 < Street Maintenance Fee Program City of Tigard I Community Development I Capital Construction and Transportation Future Street Maintenance Funding in fee is relatively large,immediate adoption because the City's experience during the Council must vote on the following items of the new rates will not be sought. To past 5 years has been that the larger main at a public hearing where public testimony lessen the immediate impact,the increases arteries of the City(collectors and arterial will be taken prior to the vote. will be phased in over two years so that by roads) require more frequent and extensive • Revision to Ordinance No. 03-10 to 2011,the fees charged will be at the level maintenance than do neighborhood roads. add right-of-way maintenance as an needed to adequately maintain the streets More than half the costs are still borne by integral part of street maintenance and rights-of-way.An inflation factor of residential users. under the street maintenance definition 6.5% annually is incorporated in the phase- • Revision to Ordinance No. 03-10 to in plan to ensure that the fees collected in Among non-residential users,the largest include local commercial and indus- 2011 will be at the level needed at that time. payers are still the big businesses,but the trial streets under the non-residential After 2011,any future increases to account maximum charges are capped at 200 spaces. category for fee calculation purposes for inflation will be based on one or more Those with more than 200 spaces are many • Revision to Ordinance No. 03-10 recognized construction cost indices. of the Washington Square businesses,the to incorporate an annual inflation Lincoln Center,Fred Meyer along Highway factor to ensure that the fee rates keep > > > > > > > > > > > > > > > > > > > 99W,and the Tigard Plaza along 99W pace with cost increases or decreases Current Fall Fall Fall and Hall Blvd.,etc.Although Washington • Resolution to set the City's long Rate 2009 2010 2011 Square appears to be one entity,in reality term OCI goal of 75 Residential $2.18 $3.73 $5.22 $6.86 it is a number of businesses,each charged • Adoption of the new fee rates with Non Residential $0.78 $1.43 $2.07 $2.74 individually,with a 200-space cap. Macy's, phase-in plan incorporated Nordstrom,and J.C. Penney are among Note:Rates for 2009 to 2011 include a 6.5% the businesses that own their properties. Additional Options annual inflation factor Lincoln Center is similar in that at least 5 The City has constrained options when different businesses are charged the 200- searching for ways to maintain roads. One Residential versus Non-residential Rates space maximum. Charges are associated alternative to a fee increase is to allow the The original 5-year plan developed in 2003 with each water meter and assessed based roads to continue to deteriorate, and pass resulted in the residential users paying for on the square footage for each business. the costs to future taxpayers. Another is to 58%of the costs and the non-residential find an alternative funding source, a diffi- users 42%.The new 5-year plan developed Procedural Steps cult proposition in today's economic climate in 2008 changes the ratio to 55%to 45% In order for the City to raise fees, the and constrained federal and state budgets. City of Tigard I Community Development I Capital Construction and Transportation Street Maintenance Fee Program > 13 Frequently Asked Questions Q: What is the Street Maintenance „ - maintenance than do neighborhood Fee? roads. More than half the costs are still •- �� borne by residential users. A: The Street Maintenance Fee is a monthly fee designed specifically for the 1Al _ °4 Among non-residential users, the largest maintenance of existing roads in Tigard. *.. HERE payers are still the big businesses, but Monthly fees are collected from both i kh the maximum charges are capped at residential and non-residential customers '/Y 200 spaces (non-residential users are and are billed and collected through the - charged on the number of parking spaces City's utility billing system. N ry ry g y w ip required in the Tigard Development Code). Although Washington Square Q: How is the Street Maintenance Fee QUESTIONS - other shopping centers appear to be charged? one entity,in reality they are a collection A: The Street Maintenance Fee is assessed of separate businesses, each charged on your bimonthly utility bill. individually, with a 200-space cap. Charges are associated with each water Q: Why is a fee increase being Q: How are residential and commercial meter and assessed based on the square proposed? fees determined? footage for each business. A: When the existing Street Maintenance A: The original 5-year plan developed Fee was established in 2004, the target in 2003 resulted in the residential users Q• If the proposed increase is revenue was set at$800,000 a year. paying for 580/0 of the costs and the non- approved,how much will my rates Because an inflation adjustment was not residential users 42 0/o. The new increase and when? built into the program, fees have remained 5-year plan developed in 2008 changes A: The proposed fee increases are from constant while City needs and the costs the ratio to 55% to 45% because the $2.18 to$6.06 monthly for residential of repairs have increased dramatically. City's experience during the past 5 years units, and from $0.78 to $2.44 per required In other words, the existing fees are not has been that the larger main arteries of parking space for non-residential uses. enough to maintain a healthy road system the City (collectors and arterial roads) Increases will be phased in over two years in good condition. require more frequent and extensive so that by 2011, the fees charged will be 14 < Street Maintenance Fee Program City of Tigard I Community Development i Capital Construction and Transportation Frequently Asked Questions at the level needed to adequately maintain for these institutions are relatively high shown that pavement health worsens at an the streets and rights-of-way. An inflation to accommodate large services,while the increasing rate as the pavement gets older. factor of 6.5% annually is incorporated parking lots are not fully utilized during The total annual maintenance investment in the phase-in plan to ensure that the the week. is four to five time less following a fees collected in 2011 will be at the level preventative maintenance strategy than if needed at that time. After 2011, any In addition,a property must be occupied streets are allowed to deteriorate to poor future increases to account for inflation to be assessed the fee. If a property is and failed conditions requiring major will be based on one or more recognized unoccupied for 30 days or more, the rehabilitation. construction cost indices. owner may apply for a fee waiver for that period. Q: Why can't the City wait until the Q:Your website states that the current economy improves? rate for residential users is $2.18 per Q: What is the pavement condition on month,but when I check my utility my street? A: The costs of deferred maintenance bill the amount charged for the Street are borne by both the community and the Maintenance Fee is twice that amount A: You can visit Tigard Maps and look individual driver.As with many investments, up the pavement rating data for your timely investments in routine maintenance ($4.36),why? street. Once you enter your address and in roads can extend pavement life and A: Because the City of Tigard sends out are routed to the page displaying your provide for a safer driving experience. Not utility bills on a bimonthly schedule (every property,just click on the Transportation only will roads last longer,but repairing a two months), the amount shown on your tab at the top of the page, then choose failed road can be four to nine times more bill is actually for two months. pavement condition. It's that simple! expensive than a routine maintenance program. With a limited amount of funds Q: Are exceptions allowed? Q: Why consider raising rates during a available, the community is better served down economy? by spending the same amount of money A: All religious institutions will be maintaining a greater amount of road miles, charged half of the normal fee assessed A: The City is looking to be fiscally than completely rebuilding smaller sections to non-residential businesses,resulting responsible with your Street Maintenance as the entire network begins to fail. In other in a 100-space maximum for those that Fee dollars. Streets are designed to last reach the 200 space limit.This decision about 20 years,but the pavement begins words,if we can keep good streets good, was made because parking requirements to deteriorate much earlier. Studies have we can maximize the use of limited dollars. City of Tigard I Community Development I Capital Construction and Transportation Street Maintenance Fee Program > 15 Frequently Asked Questions Q: What about Tigard's share of state Q: What legislative steps are required Gas Tax revenue? to raise the fees? --t A: Historically,Tigard roads have been A: In order for the City to raise fees,the ,r c maintained by the state Gas Tax, a Council must vote on the following items. •.% 4 source of funding that hasn't risen in 20 Each will occur at a public hearing where years,while road usage, operations and public testimony will be taken prior to a maintenance costs have increased at an Council vote. overwhelming rate. As a result,Tigard • Revise Ordinance No. 03-10 to add is one of eighteen Oregon cities that right-of-way maintenance as an have adopted Street Maintenance Fees integral part of street maintenance to close the gap between local needs and under the definition of street `' increasingly stretched state dollars. By maintenance; having a locally based fee,communities are provided with a stable source of revenue • Revise Ordinance No. 03-10 to include local commercial and to pay for preventative maintenance and Q:The City of Tigard instituted a industrial streets under the non- repairs in a timely and efficient manner. residential category for fee calculation 3-cent per gallon gas tax. Why can't purposes; the City use that money? Q:Will Tigard residents have an • Revise Ordinance No. 03-10 to A: The Tigard gas tax was developed by opportunity to vote on the proposed incorporate an annual inflation a citizen task force who recommended Street Maintenance Fee increase? factor to ensure that the fee rates keep it as a way to fund improvements to the A: According to state law,utility rate pace with cost increases or decreases; Greenburg Rd./99W/Main St. intersection increases need only approval by City • Adopt a Resolution to set the City's ONLY. Collections from the Tigard tax Council.This is why your Council is long term Street Overall Condition are dedicated to this one project, and the making such an effort to hear from you! Index goal at 75;and tax automatically ceases once the project You can provide comments online,to staff, • Adopt new fee rates with a phase-in is completed and sufficient funds are or at hearings held by Tigard City Council. plan incorporated. collected to fully finance and pay for the improvements. 16 < Street Maintenance Fee Program City of Tigard 1 Community Development I Capital Construction and Transportation Transportation Financing Strategies Task Force Task Force History A The original Transportation Financing '� 'y, -�. Strategies Task Force established through ' j '`'� ' k R ‘1$ esolution No 01-06 recommended � the Street Maintenance Fee to City l' � '` ' Council. The Task Force members ■ " ' E were actively involved in the public :Al. outreach to obtain citizen and business ''R input for submission as part of the - +. - Task Force recommendation. The fee 'x.,' - was implemented in April 2004 and has _ as .,s provided a stable source of revenue �, <:` for maintaining the existing street infrastructure. That effort took about existing funding sources. The Task Force The reconstituted Task Force three years and required persistence and was reconstituted to explore funding recommended a local fuel tax to dedication to see it through. City Council, alternatives for those major transportation City Council dedicated solely to the through Council Resolution No. 04-51, improvements. Council Resolution No. improvement of the Greenburg Road/ acknowledged the accomplishments of 04-52 reconstituted the Task Force, Highway 99W/Main Street intersection. the Task Force, concluded that phase of established the mission for the Task Force, This project,in conjunction with the the Task Force's work, and commended and appointed the members to serve on County's project to improve the Hall the Task Force members for a job the reconstituted Task Force. Blvd/Highway 99W intersection,alleviates well done. traffic congestion by removing the two On October 26,2004, the City Council largest traffic bottlenecks along Highway Although maintenance needs were adopted Resolution No. 04-85 adding 99W in the City. The Task Force members addressed through the establishment two new members to the Task Force led the public process to obtain citizen of the fee,many major transportation and expanded the mission by adding and business input to help Council in improvements necessary to meet the construction of sidewalks and right-of- its decision-making process. Council current and future transportation demands way maintenance on collector and arterial established the local fuel tax in late 2006 still could not be implemented through streets to the scope. and collections began in April 2007. The City of Tigard I Community Development I Capital Construction and Transportation Street Maintenance Fee Program > 17 Transportation Financing Strategies Task Force project is now in the design stages for • Jennifer Standfield Previous Task Force Members construction to begin in early 2010. • Christopher Warren • Gretchen Buehner(Council Liaison) • Marty Anderson On December 18,2007 City Council • Steve Clark Resolution No. 07-74 acknowledged the The Task Force is now involved in the • Gretchen Buehner accomplishments of the reconstituted public outreach process to obtain citizen (1'IanningCommission Representative) Task Force,concluded that phase of the • Cam Gilmour Task Force's work, and commended the and business input into the proposed ■ Ralph Hughes increases to the Street Maintenance Fee P g Task Force members for a job well done. rates sufficient to meet the increases in • Paul Owen cost since 2003 and to ensure a gradual • Basil Christopher On January 29,2009 City Council adopted improvement •of the City's overall • Beverly Froude Resolution No. 09-01 to again reconstitute • Joe Schweitz pavement condition over time. In the Task Force to continue with the addition, they will continue the evaluation • Nick Wilson (Council President) evaluation of feasible funding sources of a variety of funding sources for the • Oregon Grocery Association: for the City's transportation and street operation,maintenance and improvement Joe Gilliam (Primary) infrastructure operation,maintenance and of the City's transportation system. Dan Floyd (Alternate) improvement needs. Recommendations will be submitted to The members of the newly-appointed City Council for consideration. Task Force are: • John Bailey • Rex Caffall (Planning Commission Representative) • Beverly Froude • Cam Gilmour • Dennis Mitchell • Rick Parker A list of previous Task Force meeting • Anthony Rivano minutes (2001-2006) are available on the • Joe Schweitz City of Tigard website. 18 < Street Maintenance Fee Program City of Tigard I Community Development I Capital Construction and Transportation AI S-2109 3. Business Meeting Meeting Date: 01/27/2015 Length (in minutes): Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Krager, City Management Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval: •October 28, 2014 •November 25, 2014 •December 16, 2014 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments October 28,2014 Minutes November 25,2014 Minutes December 16,2014 Minutes • AIS-1934 4. Business Meeting Meeting Date: 01/27/2015 Length(in minutes): 20 Minutes Agenda Title: Establish a 10 year franchise agreement with Astound Broadband LLC Prepared For: Loreen Mills Submitted By: Loreen Mills,City Management Item Type: Motion Requested Meeting Type: Council Ordinance Business Public Hearing- Informational Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Should the Council approve an ordinance granting a 10-year non-exclusive franchise to Astound Broadband LLC to operate a telecommunication utility in the City of Tigard? STAFF RECOMMENDATION /ACTION REQUEST Staff recommends approval of the ordinance.The franchise ordinance authorizes the Mayor to sign the ten-year franchise for Astound upon successful negotiation and approval by the City Manager of an Agreement for Installation of Dark Fiber for the City's municipal purposes. KEY FACTS AND INFORMATION SUMMARY Astound Broadband,LLC contacted the City of Tigard requesting a franchise agreement authorizing use of the rights-of-way (ROW) in the City for its telecommunications facilities which includes internet access services in 2013.The City and Astound have been in negotiations since that time. Astound requested a phased-in approach to franchise fee payments and/or provision of a reduced cost of service in lieu of franchise fees.The City rejected this request since the Tigard Municipal Code expressly requires the franchisee to pay the established ROW fee and the City does not accept reduced cost of service from any utility in lieu of franchise fees. While the City rejected these requests,it found itself needing to upgrade its current fiber to connect various municipal departments and locations within buildings that are owned and/or used by the City for its municipal purposes.The current system is approximately 17 years old and does not support the 10 GB speed needed by the City. City had determined it would cost about$30,000 in today's dollars to make this one time improvement to its fiber system.Because the City needed to upgrade this system in the next three years, granting Astound a$30,000 credit in exchange for its construction services met the needs of both the City and Astound.The City will receive "payment" of the full ROW fee in the form of construction services and new fiber and Astound is not given a competitive advantage over other similarly situation providers. City staff and Astound are just completing negotiations on the dark fiber construction agreement. For that reason,the franchise ordinance authorizes the Mayor to sign the ten-year franchise for Astound upon successful negotiation and approval by the City Manager of an Agreement for Installation of Dark Fiber. The installation will be completed during 2015. The proposed ordinance grants a non-exclusive franchise and includes some minor modifications to the City's standards franchise agreement addressing the$30,000 credit in exchange for its construction services. OTHER ALTERNATIVES 1.Direct staff to modify the franchise ordinance by removing the requirement for dark fiber installation and renegotiate franchise with Astound. 2.Provide further direction to staff. COUNCIL OR CCDA GOALS, POLICIES,MASTER PLANS Tigard Municipal Code Chapter 15.06 "Franchised Utility Ordinance" Tigard Municipal Code Chapter 15.04"Work In Right-of-Way" DATES OF PREVIOUS CONSIDERATION Council meeting Executive Sessions and regular sessions-9/24/2013, 10/22/2013, 11/12/2013,4/18/2014, 8/12/2014, 11/18/2014, 12/9/2014 Fiscal Impact Cost: N/A Budgeted (yes or no): No Where Budgeted (department/program): General Fund Additional Fiscal Notes: Astound will install needed dark fiber for the city buildings at a cost savings to the city. In return,the city will apply a$30,000 credit towards Astound's right-of-way usage fee payments as required in Tigard Municipal Code 15.06.100 provided Astound complies with all the terms and conditions of the Dark Fiber Agreement. The credit is limited for the term of the initial franchise agreement of ten (10) years. Attachments Ordinance Franchise Ordinance Exhibit A • • MEMORANDUM TIGARD TO: Honorable Mayor and City Council FROM: Loreen Mills,Asst. to the City Manager RE: Astound Utility Franchise Agreement Update DATE: Jannary 21,2015 Attached is an updated proposed ordinance for your packet of 1/27/2015 for the Astound Franchise hearing. This document includes changes to Section 3 which are a result of ongoing negotiations with Astound for installation of dark fiber between city buildings. I am pleased to report the City and Astound have reached final agreement on the fiber installation. The City Manager will sign the Agreement for Installation of Dark Fiber once the Council has determined whether to approve the Franchise Agreement on 1/27/15. Below are the specific changes which were made to Section 3 of the Franchise Agreement and are reflected in the attached updated ordinance. Should Council choose to adopt the franchise agreement on 1/27/15, the motion recommended continues to be the one shown in your AIS unless you make further amendments to the ordinance the night of the hearing. • Added language references Section 11 of the Dark Fiber Installation Agreement (the agreement's"default" section)which,under some circumstances,may prompt the City to cease application of the credit until a breach of the agreement is cured. It is not anticipated that any contract breach will occur by either the City or Astound. • Further clarification was added regarding the franchise fee payment period and how the receipt of the"bill of sale" for the fiber installation will impact the credit. "3. PERFORMANCE & FRANCHISE FEE "During the term of this Agreement, Franchisee agrees to comply with all lawful terms and conditions of TMC Chapter 15.06, including but not limited to the permit and permit fee requirements set forth in TMC 15.06.200 and TMC Chapter 15.04, the provisions of which are incorporated herein as though fully set forth. Notwithstanding the foregoing or the provisions of TMC 15.06.100, pursuant to the Agreement for Installation of Dark Fiber between the City and Franchisee dated attached hereto as Exhibit A and incorporated herein as though fully set forth ("Dark Fiber Agreement"), Franchisee shall receive a credit in the amount of thirty thousand dollars ($30,000.00) (the "Credit") that shall be applied toward the right-of-way usage fee payments due pursuant to TMC 15.06.100, provided that Franchisee complies with all terms and conditions of the Dark Fiber Agreement. The Credit shall apply to the right-of-way usage fee payments due commencing on the date the executed Bill of Sale (as described in the Dark Fiber Agreement) is delivered to the City, and thereafter for each consecutive right-of-way usage fee payment due until the full amount of the Credit has been applied, except as provided in Section 11 of the Dark Fiber Agreement. In the event the Bill of Sale is delivered to the City other than on the first day of a payment period, Franchisee shall pay the prorated portion of any-the right-of-way usage fee due for s -the payment period . - - : .. . • - . • . .. •• . in which the Bill of Sale is delivered. Franchisee shall submit the reports required in TMC 15.06.100.F showing its calculation of the right-of-way usage fee for the payment period and the credit applied thereto. After the full amount of the Credit has been applied, Franchisee will pay the right-of-way usage fee as required in TMC 15.06.100. In the event the Credit is insufficient to offset the full right-of-way usage fee payment due, Franchisee shall pay the balance owed for that payment period as required in TMC 15.06.100. The Credit shall expire and may not be used to offset any right of way usage fee following the expiration of the original ten-year (10) term of this Agreement. Notwithstanding any other provision of this Section, in the event Franchisee for any reason fails to install and convey to the City the New City Network Facilities, as defined and required in the Dark Fiber Agreement, there shall be no Credit applied to the right-of-way usage fee. Notwithstanding TMC 15.06.100, Franchisee shall pay an annual right-of-way usage fee that is the greater of the applicable percentage set forth in TMC 15.06.100 (as amended from time to time) or four thousand dollars ($4,000), subject to any applicable limitation under state or federal law." AGENDA ITEM No. 4 Date: January 27, 2015 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: Informational Public Hearing — Establish a 10-year Franchise Agreement with Astound Broadband, LLC This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony I/Adm/Cathy/CCSignup/Info PH Astound AGENDA ITEM No. 4 January 27, 2015 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Y1 7 VAC Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. AIS-1953 5. Business Meeting Meeting Date: 01/27/2015 Length (in minutes): 10 Minutes Agenda Title: FY 2015 Second Quarter Supplemental Amendment Prepared For: Toby LaFrance Submitted By: Carissa Collins,Financial and Information Services Item Type: Motion Requested Meeting Type: Council Resolution Business Public Hearing-Informational Meeting- Main Public Hearing Yes Newspaper Legal Ad Required?: Public Hearing Publication 01/14/2015 Date in Newspaper: Information ISSUE A second quarter supplemental to the FY 2015 Adopted Budget is being requested.The purpose of the supplemental is to account for revenues and expenses that were unknown at the time of budget adoption.The following issues are addressed in the amendment including budget adjustments in City Operations for Police, Community Development,Public Works,Finance and Information Services and the Capital Improvement Program(CIP). STAFF RECOMMENDATION/ACTION REQUEST Approve the FY 2015 Second Quarter Supplemental Budget Amendment. KEY FACTS AND INFORMATION SUMMARY CITY OPERATIONS Police Department •TPOA Contract Negotiations-As a result of the settlement of collective bargaining agreement negotiations in October,an additional appropriation of$150,000 is requested for increased salaries and overtime. •Metro Position Reduction-Currently,there are two detectives assigned and funded to serve regionally at Metro.In order to ensure that the city and department needs are met,one of the detective positions for Metro is being eliminated along with the funding provided by Metro.The detective in this position will resume patrol duties resulting from a vacancy in another division beginning in mid January.This action will result in a decrease in General Fund revenues of$51,347 along with a decrease in 1.0 full-time equivalent(FIE)in Police. •Insurance Payment-The city received reimbursement from City-County Insurance Services(CIS)in the amount of $15,616 for repair of vehicle 14-826 that was damaged in an accident. •Police Canine Unit-In March 2014,the City Council was informed of a joint project between Tigard Police and the Tigard Breakfast Rotary to conduct a community-wide fundraiser to purchase a second dog for the city's canine unit.A total of$15,000 from the Rotary and community was raised.This will allow the Police to provide canine coverage seven days per week,reducing the city's reliance on neighboring jurisdictions to provide the service.The creation of a future K-9 officer is indicated by this project in a future budget. •Overtime-The city has received a total of$16,582 to pay for police overtime for holiday traffic control at Washington Square Mall(totalling$10,782)and for teaching the monthly Distracted Driver Diversion classes(totalling$5,800). •Radios-A total of$11,500 in revenue from the sale of obsolete portable radios will be used to purchase newer radios. Community Development Department •Draft Environmental Impact Statement(DEIS)-$185,000 funds one-half of the city's share of the development of a Draft Environmental Impact Statement(DEIS)as part of the Southwest Corridor Plan.This payment accompanies the creation of an intergovernmental agreement with Metro work on the DEIS. Public Works Department •Property Lease Agreement-A total of$72,500 is being requested in order to move Public Works staff to a new site as part of the relocation of the dog park and a redevelopment proposal for the currently City-owned property on Ash Avenue. Of that amount,$24,500 is being paid for a six month lease along with$48,000 required for minor tenant improvements, security fencing,and installation of city communications including intranet and phones. Finance& Information Services Department •Grant Recognition-The Metropolitan Area Communication Commission(MACC)has awarded the city two grants totaling$58,464.One grant,in the amount of$18,464,will be used to replace the city's existing firewall.The other grant for $40,000 will be used to purchase a second backup system for the Police Department. •Vehicle Replacement-Meter reading vehicles in Utility Billing need to be replaced for more dependable and lower maintenance cost vehicles.Therefore,a total of$69,000 is required for the purchase and equipping of three small trucks in that division. •Water Rate Notices-A total of$5,500 of additional appropriations is requested to pay for costs associated with printing and mailing notices regarding the water rate increases that began January 1,2015. Capital Improvement Program (CIP) •Facilities Strategic Plan-An additional appropriation of$300,000 is requested to pay for a facilities strategic plan.This is the next chapter in the study of how the current city buildings and land should be used most effectively to meet space and operational needs,to follow on a space needs study conducted in 2009.The Police and Public Works Departments face specific near-term needs for consolidation of operations,safety and seismic upgrades.This plan will create a path to identify phasing and funding to meet space needs. •92016: Dirksen Nature Park-A total of$194,000 is needed for park development.Of this amount,$178,000 is a carryover to be used for the completion of design and to begin modifications of the Tualatin River Keepers education center and soft paths.In addition,$16,000 will be used to restore a remnant oak savanna as well as to hire a contractor to purchase and install 8,000 native wet meadow wildflowers.The$16,000 is funded by a grant provided by the Department of Environmental Quality. •92048: Summerlake Restroom-The city has already purchased the restroom kit for this project.However,a contractor is needed for its installation.A total of$65,000 of Parks SDC funding is being requested to pay for the installation of the restroom. •95033: Pacific Highway/Gaarde St./McDonald St. Intersection Improvements-Additional funding amounting to$1,100,000 is being requested to fill the post-bid funding gap per the intergovernmental agreement with Washington County,Oregon Department of Transportation,and the city.On December 9,2014,the Tigard Transportation Advisory Committee(TTAC)approved the use of City Gas Tax funds for this project. •94030:River Terrace Stormwater Master Plan-A total of$174,000 is required for the completion of a stormwater master plan for River Terrace.As a result,budget appropriations from 94022:Copper Creek Bank Stabilization is being moved to fund the master plan. OTHER ALTERNATIVES Do not approve the supplemental budget amendment. COUNCIL OR CCDA GOALS,POLICIES,MASTER PLANS River Terrace,Southwest Corridor,Economic Development,Downtown,Finance DATES OF PREVIOUS CONSIDERATION N/A Fiscal Impact Cost: $3,128,065 Budgeted(yes or no): No Where Budgeted(department/program):All programs Additional Fiscal Notes: The total impact of this amendment will increase the FY 2015 Adopted Budget by$3,128,065.Although the supplemental consists of increased requirements,they are offset by additional resources. These resources include grant revenues of an approximate$74,000 and contingency of$520,090. In addition, a carryforward in the amount of$178,000 of Parks Bond funding is required for the Capital Improvement Program.The remainder will come from Reserve for Future Expenditure totaling$1,400,000 . Exhibits A and B contain the details of each budgetary item to the impacted fund(s) and the capital projects. Exhibit C summarizes the items by fund for all city funds. Attachments Resolution Exhibit A Exhibit B Exhibit C FY 2015 Second Quarter Budget Amendment Exhibit A 1.TPOA Contract Negotiations-Police An additional appropriation of$150,000 is required to pay for police salary and overtime increases resulting from the October contract negotiations.This action will result in a decrease in General Fund contingency by$150,000 with an equal increase in Community Services program expenditures. Q1 Q2 Revised Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493 Property Taxes S 13,404,815 S 13,404,815 Franchise Fees S 5,799,632 S 5,799,632 Licenses&Permits S 1,177,412 S 1,177,412 Intergovernmental S 5,718,600 S 5,718,600 Charges for Services S 2,688,234 $ 2,688,234 Fines&Forfeitures S 993,232 $ 993,232 Interest Earnings S 103,722 S 103,722 Miscellaneous 5 55,873 $ 55,873 Other Financing Sources S 254,000 $ 254,000 Transfers In from Other Funds S - S - Total Resources $ 40,388,013 $ - $ 40,388,013 Requirements Community Development $ 3,047,095 $ 3,047,095 Community Services $ 21,525,260 $ 150,000 $ 21,675,260 Policy&Administration $ 854,155 $ 854,155 Public Works S 5,881,563 S 5,881,563 Program Expenditures Total $ 31,308,073 $ 150,000 $ 31,458,073 Debt Service $ - $ - Loans $ - S - Work-In-Progress $ 254,000 $ 254,000 Transfers to Other Funds $ 879,467 $ 879,467 Contingency 5 1,250,202 $ (150,000) $ 1,100,202 Total Budget $ 33,691,742 $ - $ 33,691,742 Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271 Total Requirements $ 40,388,013 $ - $ 40,388,013 Page 1 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 2.Metro Position Reduction-Police Periodically,the Police Department re-evaluates all outsourced positions to ensure that the needs of the City and Department continue to be met.At this time,Tigard PD has determined that one detective position with Metro,rather than two,strikes the right balance.In order to accommodate this change,the Department is eliminating a vacant position in another division and recognizing the reduction in future funding from Metro. The detective currently with Metro will resume patrol duties in mid January.As a result,intergovernmental revenues within General Fund will decrease by$51,347 along with an equal decrease in Community Services program expenditures.In addition,total HIE in Community Services will decrease by 1.0. Q1 Q2 Revised Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493 Property Taxes $ 13,404,815 $ 13,404,815 Franchise Fees $ 5,799,632 $ 5,799,632 Licenses&Permits S 1,177,412 $ 1,177,412 Intergovernmental S 5,718,600 $ (51,347) S 5,667,253 Charges for Services S 2,688,234 $ 2,688,234 Fines&Forfeitures $ 993,232 S 993,232 Interest Earnings S 103,722 S 103,722 Miscellaneous S 55,873 $ 55,873 Other Financing Sources $ 254,000 $ 254,000 "Transfers In from Other Funds S - S - Total Resources $ 40,388,013 $ 51,347 $ 40,336,666 Requirements Community Development $ 3,047,095 $ 3,047,095 Community Services $ 21,525,260 $ (51,347) $ 21,473,913 Policy&Administration $ 854,155 $ 854,155 Public Works S 5,881,563 S 5,881,563 Program Expenditures Total $ 31,308,073 $ (51,347) $ 31,256,726 Debt Service S - $ - Loans S - S - Work-In-Progress $ 254,000 S 254,000 Transfers to Other Funds $ 879,467 $ 879,467 Contingency S 1,250,202 S 1,250,202 Total Budget $ 33,691,742 $ (51,347) $ 33,640,395 Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271 Total Requirements $ 40,388,013 $ (51,347) $40,336,666 Page 2 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 3.Insurance Payment-Police The city received an insurance check in the amount of$15,616 for damages associated with vehicle 14-826 that was involved in an accident.This will show an increase in intergovernmental revenues of$15,616 with an equal increase in Community Services program expenditures. Q1 Q2 Revised Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493 Property Taxes $ 13,404,815 $ 13,404,815 Franchise Fees $ 5,799,632 $ 5,799,632 Licenses&Permits $ 1,177,412 $ 1,177,412 Intergovernmental $ 5,718,600 $ 15,616 $ 5,734,216 Charges for Services $ 2,688,234 $ 2,688,234 Fines&Forfeitures $ 993,232 $ 993,232 Interest Earnings $ 103,722 $ 103,722 Miscellaneous $ 55,873 $ 55,873 Other Financing Sources S 254,000 S 254,000 Transfers In from Other Funds S - S - Total Resources $ 40,388,013 $ L5,616 $40,403,629 Requirements Community Development S 3,047,095 $ 3,047,095 Community Services $ 21,525,260 $ 15,616 $ 21,540,876 Policy&Administration $ 854,155 $ 854,155 Public Works $ 5,881,563 $ 5,881,563 Program Expenditures Total $ 31,308,073 $ 15,616 $ 31,323,689 Debt Service $ - $ - Loans S - $ - Work-In-Progress $ 254,000 S 254,000 Transfers to Other Funds S 879,467 S 879,467 Contingency S 1,250,202 S 1,250,202 Total Budget $ 33,691,742 $ 15,616 $ 33,707,358 Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271 Total Re•uirements $ 40,388,013 $ 15,616 $40,403,629 Page 3 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 4.Police Canine-Police A total of$15,000 in donations has been received from the Tigard Rotary as well as private donations to purchase a second dog for the city's K-9 unit.This action will show an increase in Miscellaneous items by$15,000 with an equal increase in program expenditures for Community Services. Q1 Q2 Revised Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493 Property Taxes $ 13,404,815 $ 13,404,815 Franchise Fees $ 5,799,632 $ 5,799,632 Licenses&Permits $ 1,177,412 $ 1,177,412 Intergovernmental $ 5,718,600 $ 5,718,600 Charges for Services $ 2,688,234 $ 2,688,234 Fines&Forfeitures $ 993,232 $ 993,232 Interest Earnings $ 103,722 $ 103,722 Miscellaneous $ 55,873 $ 15,000 $ 70,873 Other Financing Sources $ 254,000 $ 254,000 Transfers In from Other Funds $ - $ - Total Resources $ 40,388,013 $ 15,000 $ 40,403,013 Requirements Community Development $ 3,047,095 $ 3,047,095 Community Services $ 21,525,260 $ 15,000 $ 21,540,260 Policy&Administration $ 854,155 $ 854,155 Public Works S 5,881,563 $ 5,881,563 Program Expenditures Total $ 31,308,073 $ 15,000 $ 31,323,073 Debt Service $ - $ - Loans - Work-In-Progress $ 254,000 $ 254,000 Transfers to Other Funds $ 879,467 $ 879,467 Contingency S 1,250,202 S 1,250,202 Total Budget $ 33,691,742 $ 15,000 $ 33,706,742 Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271 Total Requirements $ 40,388,013 $ 15,000 $ 40,403,013 Page 4 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 5.Overtime-Police A total of$16,582 is being recognized to be used for the following. *Holiday traffic control at Washington Square Mall for$10,782. *Distracted Driver Diversion class in the amount of$5,800. This will result in an increase in Intergovernmental Revenues by$10,782 and Charges for Services of$5,800.In turn,Community Services program expenditures will increase by$16,582. Q1 Q2 Revised Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493 Property Taxes $ 13,404,815 $ 13,404,815 Franchise Fees $ 5,799,632 $ 5,799,632 Licenses&Permits $ 1,177,412 $ 1,177,412 Intergovernmental $ 5,718,600 $ 10,782 $ 5,729,382 Charges for Services $ 2,688,234 $ 5,800 $ 2,694,034 Fines&Forfeitures $ 993,232 $ 993,232 Interest Earnings $ 103,722 $ 103,722 Miscellaneous $ 55,873 $ 55,873 Other Financing Sources $ 254,000 $ 254,000 Transfers In from Other Funds S - $ - Total Resources $ 40,388,013 $ 16,582 $ 40,404,595 Requirements Community Development $ 3,047,095 $ 3,047,095 Community Services $ 21,525,260 $ 16,582 $ 21,541,842 Policy&Administration $ 854,155 $ 854,155 Public Works $ 5,881,563 $ 5,881,563 Program Expenditures Total $ 31,308,073 $ 16,582 $ 31,324,655 Debt Service $ - $ - Loans $ - $ - Work-In-Progress $ 254,000 $ 254,000 Transfers to Other Funds $ 879,467 $ 879,467 Contingency $ 1,250,202 $ 1,250,202 Total Budget $ 33,691,742 $ 16,582 $33,708,324 Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271 Total Requirements $ 40,388,013 $ 16,582 $ 40,404,595 Page 5 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 6.Radio Equipment-Police The city received a total of$11,500 from the sale of old police radios.This revenue will be used to purchase newer radios in PD.This action will result in an increase in Other Financing Sources by$11,500. In turn,program expenditures in Community Services will increase by the same amount. Q1 Q2 Revised Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493 Property Taxes S 13,404,815 $ 13,404,815 Franchise Fees S 5,799,632 $ 5,799,632 Licenses&Permits S 1,177,412 $ 1,177,412 Intergovernmental $ 5,718,600 $ 5,718,600 Charges for Services S 2,688,234 $ 2,688,234 Fines&Forfeitures $ 993,232 $ 993,232 Interest Earnings S 103,722 S 103,722 Miscellaneous S 55,873 S 55,873 Other Financing Sources S 254,000 $ 11,500 S 265,500 Transfers In from Other Funds S - S - Total Resources $ 40,388,013 $ 11,500 $ 40,399,513 Require ments Community Development $ 3,047,095 $ 3,047,095 Community Services $ 21,525,260 $ 11,500 $ 21,536,760 Policy&Administration $ 854,155 $ 854,155 Public Works S 5,881,563 S 5,881,563 Program Expenditures Total $ 31,308,073 $ 11,500 $ 31,319,573 Debt Service S - $ - Loans S - S - Work-In-Progress $ 254,000 S 254,000 Transfers to Other Funds S 879,467 $ 879,467 Contingency S 1,250,202 S 1,250,202 Total Budget $ 33,691,742 $ 11,500 $33,703,242 Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271 Total Requirements $ 40,388,013 $ 11,500 $ 40,399,513 Page 6 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 7.Draft Environmental Impact Study-Community Development A request in the amount of$185,000 is required to pay for the city's share of the development of the Draft Environmental Impact Study in partnership with Metro as part of the Southwest Cooridor Plan. ills action will result in a decrease in General Fund contingency by$185,000 with an equal increase in Community Development program expenditures. Q1 Q2 Revised Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493 Property Taxes $ 13,404,815 $ 13,404,815 Franchise Fees $ 5,799,632 $ 5,799,632 Licenses&Permits $ 1,177,412 $ 1,177,412 Intergovernmental $ 5,718,600 $ 5,718,600 Charges for Services $ 2,688,234 $ 2,688,234 Fines&Forfeitures S 993,232 $ 993,232 Interest Earnings S 103,722 5 103,722 Miscellaneous S 55,873 $ 55,873 Other Financing Sources S 254,000 $ 254,000 Transfers In from Other Funds S - S Total Resources $ 40,388,013 $ - $ 40,388,013 Requirements Community Development $ 3,047,095 $ 185,000 $ 3,232,095 Community Services $ 21,525,260 $ 21,525,260 Policy&Administration $ 854,155 $ 854,155 Public Works S 5,881,563 $ 5,881,563 Program Expenditures Total $ 31,308,073 $ 185,000 $ 31,493,073 Debt Service $ - S - Loans $ - S - Work-In-Progress $ 254,000 $ 254,000 Transfers to Other Funds $ 879,467 $ 879,467 Contingency $ 1,250,202 $ (185,000) $ 1,065,202 Total Budget $ 33,691,742 $ - $ 33,691,742 Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271 Total Requirements $ 40,388,013 $ - $ 40,388,013 Page 7 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 8.Property Lease Agreement-Public Works A total of$72,500 is required to move Public Works staff to a new site as part of the relocation of the dog park.Of that amount,a total of$24,500 is being used to pay for a six month property lease along with$48,000 that is needed for minor tenant improvements including interior painting;floor repair; city intranet and phones,and an emergency communication system.This action will show a decrease in General Fund contingency of$9,425;a decrease Gas Tax contingency by$41,325;and a decrease in Property Management contingency by$21,750.Program expenditures within Fleet/Property Management will increase by$72,500. Fund 1 of 3 Q1 Q2 Revised Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493 Property Taxes $ 13,404,815 $ 13,404,815 Franchise Fees $ 5,799,632 $ 5,799,632 Licenses&Permits $ 1,177,412 $ 1,177,412 Intergovernmental $ 5,718,600 $ 5,718,600 Charges for Services $ 2,688,234 $ 2,688,234 Fines&Forfeitures $ 993,232 $ 993,232 Interest Earnings $ 103,722 $ 103,722 Miscellaneous $ 55,873 $ 55,873 Other Financing Sources $ 254,000 $ 254,000 Transfers In from Other Funds S - S - Total Reaouroci $ 40,388,013 $ - $ 40,388,013 Requirements Community Development S 3,047,095 $ 3,047,095 Community Services S 21,525,260 $ 21,525,260 Policy&Administration S 854,155 $ 854,155 Public Works S 5,881,563 S 5,881,563 Program Expenditures Total $ 31,308,073 $ - $ 31,308,073 Debt Service $ - S - Loans $ - $ - Work-In-Progress S 254,000 S 254,000 Transfers to Other Funds S 879,467 $ 9,425 $ 888,892 Contingency S 1,250,202 $ (9,425) S 1,240,777 Total Budget $ 33,691,742 $ - $ 33,691,742 Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271 Total Requirements $ 40,388,013 $ - $ 40,388,013 Page 8 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 8.Property Lease Agreement-Public Works A total of$72,500 is required to move Public Works staff to a new site as part of the relocation of the dog park.Of that amount,a total of$24,500 is being used to pay for a six month property lease along with$48,000 that is needed for minor tenant improvements including interior painting;floor repair; city intranet and phones,and an emergency communication system.This action will show a decrease in General Fund contingency of$9,425;a decrease Gas Tax contingency by$41,325;and a decrease in Property Management contingency by$21,750.Program expenditures within Fleet/Property Management will increase by$72,500. Fund 2 of 3 Q1 Q2 Revised Revised Budget Amendment Budget Gas Tax Fund Resources Beginning Fund Balance $ 571,900 $ - $ 571,900 Property Taxes S - $ - Franchise Fees $ - $ - licenses&Permits S 225 $ 225 Intergovernmental S 2,990,443 S 2,990,443 Charges for Services S - S - Fines&Forfeitures S - S - Interest Earnings S 55,732 S 55,732 Miscellaneous $ 61,345 S 61,345 Other Financing Sources S - S - Transfers In from Other Funds S 100,000 S 100,000 Total Resources $ 3,779,645 $ - $ 3,779,645 Requirements Community Development - S - Community Services S - S - Policy&Administration S - S - Public Works $ 2,205,002 $ 2,205,002 Program Expenditures Total $ 2,205,002 $ - $ 2,205,002 Debt Service $ 599,676 S 599,676 Loans $ - S - Work-In-Progress $ - S - Transfers to Other Funds $ 907,023 $ 41,325 $ 948,348 Contingency $ 57,610 $ (41,325) $ 16,285 Total Budget $ 3,769,311 $ - $ 3,769,311 Reserve For Future Expenditure $ 10,334 $ - $ 10,334 Total Requirements $ 3,779,645 $ - $ 3,779,645 Page 9 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 8.Property Lease Agreement-Public Works A total of$72,500 is required to move Public Works staff to a new site as part of the relocation of the dog park.Of that amount,a total of$24,500 is being used to pay for a six month property lease along with$48,000 that is needed for minor tenant improvements including interior painting floor repair, city intranet and phones,and an emergency communication system.This action will show a decrease in General Fund contingency of$9,425;a decrease Gas Tax contingency by$41,325;and a decrease in Property Management contingency by$21,750.Program expenditures within Fleet/Property Management will increase by$72,500. Fund 3 of 3 Q2 Adopted Revised Budget Amendment Budget Fleet/Property Management Fund Resources Beginning Fund Balance $ 60,269 $ - $ 60,269 Property Taxes $ - $ Franchise Fees - Licenses&Permits $ - S - Intergovemmental S - $ - Charges for Services S 1,646,995 $ 1,646,995 Fines&Forfeitures S - $ - Interest Earnings S - $ - Miscellaneous S 29,392 $ 29,392 Other Financing Sources S - $ - Transfers In from Other Funds - S 50,750 S 50,750 Total Resources $ 1,736,656 $ 50,750 $ 1,787,406 Requirements Community Development S - S - Community Services S - S - Policy&Administration S - $ - Public Works S 1,650,805 S 72,500 $ 1,723,305 Program Expenditures Total $ 1,650,805 $ 72,500 $ 1,723,305 Debt Service S - S - Loans S - S - Work-In-Progress S - $ - Transfers to Other Funds S - S - Contingency S 75,000 S (21,750) S 53,250 Total Budget $ 1,725,805 $ 50,750 $ 1,776,555 Reserve For Future Expenditure $ 10,851 $ - $ 10,851 Total Requirements $ 1,736,656 $ 50,750 $ 1,787,406 Page 10 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 9.Grant Recognition-Finance&Information Services The city has received two grants totaling$58,464 from the Metropolitan Area Communication Commission. One grant in the amount of$18,464 will be used to replace the city's existing firewall.The other grant, totaling$40,000 will be used to purchase a second backup system for the Police Department. This action will result in an increase in Central Services intergovernmental revenues by$58,464 with an equal increase in program expenditures in Policy and Administration. Q2 Adopted Revised Budget Amendment Budget Central Services Fund Resources Beginning Fund Balance $ 417,867 $ 417,867 Property Taxes $ - $ - Franchise Fees $ - $ - Licenses&Permits $ 32,569 $ 32,569 Intergovernmental $ - $ 58,464 $ 58,464 Charges for Services $ 6,490,581 $ 6,490,581 Fines&Forfeitures $ - $ - Interest Earnings $ 593 $ 593 Miscellaneous $ 12,277 $ 12,277 Other Financing Sources $ - $ - Transfers In from Other Funds $ 224,963 S 224,963 Total Resources $ 7,178,850 $ 58,464 $ 7,237,314 Requirements Policy and Administration S 7,073,038 S 58,464 S 7,131,502 Program Expenditures Total $ 7,073,038 $ 58,464 $ 7,131,502 Contingency S 100,000 S l{U I, U(P Total Budget $ 7,173,038 $ 58,464 $ 7,231,502 Reserve For Future Expenditure $ 5,812 $ - $ 5,812 Total Re.uirernents $ 7,178,850 $ 58,464 $ 7,237,314 Page 11 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 10.Replacement Vehicles-Utility Billing A total of$69,000 is being requested in order to replace the city's meter reading fleet of vehicles with three small trucks that are more dependable and have lower maintenance costs.As a result,Sanitary Sewer contingency will decrease by$26,910;and Water contingency will decrease by$42,090. Transfers will increase.Program expenditures within Policy&Administration will increase by$69,000. Fund 1 of 3 Q1 Q2 Revised Revised Budget Amendment Budget Sanitary Sewer Fund Resources Beginning Fund Balance $ 4,618,778 $ 4,618,778 Property Taxes $ - $ - Franchise Fees $ - $ - Licenses&Permits $ 587,133 $ 587,133 Intergovernmental S - $ - Charges for Services $ 1,584,277 $ 1,584,277 Fines&Forfeitures S - $ - Interest Earnings S 100,333 $ 100,333 Miscellaneous S 141,674 $ 141,674 Other Financing Sources S - S - Transfers In from Other Funds $ 1,369,900 $ 1,369,900 Total Resources $ 8,402,095 $ - $ 8,402,095 Requirements Policy and Administration $ - S - Community Development $ - S - Community Services S - S - Public Works $ 1,974,545 $ 1,974,545 Program Expenditures Total $ 1,974,545 $ - $ 1,974,545 Debt Service S - S - Loans S - S - Work-In-Progress $ 2,996,061 S 2,996,061 Transfers to Other Funds S 79,849 $ 26,910 S 106,759 Contingency S 371,715 $ (26,910) S 344,805 Total Budget $ 5,422,170 $ - $ 5,422,170 Reserve For Future Expenditure $ 2,979,925 $ _ - $ 2,979,925 Total Requirements $ 8,402,095 $ - $ 8,402,095 Page 12 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 10.Replacement Vehicles-Utility Billing A total of$69,000 is being requested in order to replace the city's meter reading fleet of vehicles with three small trucks that are more dependable and have lower maintenance costs.As a result,Sanitary Sewer contingency will decrease by$26,910;and Water contingency will decrease by$42,090. Transfers will increase.Program expenditures within Policy&Administration will increase by$69,000. Fund 2 of 3 Q2 Adopted Revised Budget Amendment Budget Water Fund Resources Beginning Fund Balance $ 16,125,957 $ 16,125,957 Property Taxes - S - Franchise Fees - S - Licenses&Permits S 14,400 S 14,400 Intergovernmental $ - S - Charges for Services S 16,708,280 S 16,708,280 Fines&Forfeitures - S - Interest Earnings S 30,644 S 30,644 Miscellaneous S 10,825 S 10,825 Other Financing Sources S - S - Transfers In from Other I umi> •ss. Total Resources $ 32,948,857 $ - $ 32,948,857 Requirements Public Works S 8,376,282 S 8,376,282 Program Expenditures Total $ 8,376,282 $ - $ 8,376,282 Transfers to Other Funds $ 5,767,077 $ 42,090 $ 5,809,167 Contingency S 500,000 S (42,090) S 457,910 Total Budget $ 14,643,359 $ - $ 14,643,359 Reserve For Future Expenditure $ 18,305,498 $ - $ 18,305,498 Total Requirements $ 32,948,857 $ - $ 32,948,857 Page 13 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 10.Replacement Vehicles-Utility Billing A total of$69,000 is being requested in order to replace the city's meter reading fleet of vehicles with three small trucks that are more dependable and have lower maintenance costs.As a result,Sanitary Sewer contingency will decrease by$26,910;and Water contingency will decrease by$42,090. Transfers will increase.Program expenditures within Policy&Administration will increase by$69,000. Fund 3 of 3 Q2 Adopted Revised Budget Amendment Budget Central Services Fund Resources Beginning Fund Balance $ 417,867 $ 417,867 Property Taxes $ - S - Franchise Fees S - S - Licenses&Permits S 32,569 S 32,569 Intergovernmental S - S - Charges for Services S 6,490,581 S 6,490,581 Fines&Forfeitures S - S - Interest Earnings S 593 S 593 Miscellaneous S 12,277 S 12,277 Other Financing Sources S - S - Transfers In from Other Funds S 224,963 S 69,000 S 293,963 Total Resources $ 7,178,850 $ 69,000 $ 7,247,850 Requirements Policy and Administration S 7,073,038 S 69,000 S 7,142,038 Program Expenditures Total $ 7,073,038 $ 69,000 $ 7,142,038 Contingency S 100,000 S 100,000 Total Budget $ 7,173,038 $ 69,000 $ 7,242,038 Reserve For Future Expenditure $ 5,812 $ - $ 5,812 Total Requirements $ 7,178,850 $ 69,000 $ 7,247,850 Page 14 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 11.Water Rates Notices-Utility Billing A total of$5,500 is required to pay for printing and mailing costs associated with the notification of customers regarding increased water rates beginning January 1,2015.As a result,Water contingency will decrease by$5,500 with an increase in transfers.Program expenditures increase in Policy and Administration will increase by the same amount. Q2 Fund 1 of 2 Adopted Revised Budget Amendment Budget Water Fund Resources Beginning Fund Balance $ 16,125,957 $ 16,125,957 Property Taxes $ - $ - Franchise Fees $ - $ - Licenses&Permits $ 14,400 $ 14,400 Intergovernmental $ - $ - Charges for Services $ 16,708,280 $ 16,708,280 Fines&Forfeitures $ - $ - Interest Earnings $ 30,644 $ 30,644 Miscellaneous $ 10,825 $ 10,825 Other Financing Sources $ - $ - Transfers In from Other Funds $ 58,751 $ 58,751 Total Resources $ 32,948,857 $ - $ 32,948,857 Requirements Public Works S 8,376,282 $ 8,376,282 Program Expenditures Total $ 8,376,282 $ - $ 8,376,282 Transfers to Other Funds $ 5,767,077 $ 5,500 $ 5,772,577 Contingency $ 500,000 $ (5,500) $ 494,500 Total Budget $ 14,643,359 $ - $ 14,643,359 Reserve For Future Expenditure $ 18,305,498 $ - $ 18,305,498 Total Requirements $32,948,857 $ - $32,948,857 Page 15 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 11.Water Rates Notices-Utility Billing A total of$5,500 is required to pay for printing and mailing costs associated with the notification of customers regarding increased water rates beginning January 1,2015.As a result,Water contingency will decrease by$5,500 with an increase in transfers.Program expenditures increase in Policy and Administration will increase by the same amount. Fund 2 of 2 Q2 Adopted Revised Budget Amendment Budget Central Services Fund Resources BeginningFund Balance $ 417,867 $ 417,867 Property Taxes $ - $ - Franchise Fees $ - $ - Licenses&Permits $ 32,569 $ 32,569 Intergovernmental S - $ - Charges for Services S 6,490,581 $ 6,490,581 Fines&Forfeitures $ - S - Interest Earnings S 593 S 593 Miscellaneous S 12,277 S 12,277 Other Financing Sources $ - S - Transfers In from Other Funds S 224,963 S 5,500 S 230,463 Total Resources $ 7,178,850 $ 5,500 $ 7,184,350 Requirements Policy and Administration S 7,073,038 S 3,30) S 7,078,538 Program Expenditures Total $ 7,073,038 $ 5,500 $ 7,078,538 Contingence S 100,000 S 100,000 Total Budget $ 7,173,038 $ 5,500 $ 7,178,538 Reserve For Future Expenditure $ 5,812 $ - $ 5,812 Total Requirements $ 7,178,850 $ 5,500 $ 7,184,350 Page 16 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 12.Facilities Strategies Plan-Capital Improvement Program(CIP) A request in the amount of$300,000 is being made in order to pay for the development of a facilities strategic plan.The plan is expected to provide a holistic view of the city's operational needs and placement of facilities within a 20-year timeframe. This action will result in a decrease in reserve for future expenditure by$300,000 in the General Capital Facilities Fund with an equal increase in capital program expenditures. Q2 Adopted Revised Budget Amendment Budget Gen'l Capital Facilities Fund Resources Beginning Fund Balance $ 878,435 $ 878,435 Interest Earnings $ 3,212 $ 3,212 Transfers In from Other Funds S 1,031,891 S 1,031,891 Total Resources $ 1,913,538 $ - $ 1,913,538 Requirements Program Expenditures Total $ - $ - $ - Work-In-Progress S 674,900 $ 300,000 S 974,900 Transfers to Other Funds S 8,742 S 8,742 Contingency S 50,000 S 50,000 Total Budget $ 733,642 $ 300,000 $ 1,033,642 Reserve For Future Expenditure $ 1,179,896 $ (300,000) $ 879,896 Total Requirements $ 1,913,538 $ - $ 1,913,538 Page 17 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 13.Capital Improvement Program-Dirksen Nature Park A total of$194,000 is being requested to for development of the park.Of this total,$178,000 is a carryover that will be used to complete the design,as well as begin construction modifications to the Tualatin River Keepers education center and some soft paths.In addition,the city has received a grant in the amount of$16,000 from the Department of Environmental Quality for the purchase and installation of 8,000 native wet meadow wildflowers in the park.This action will show an increase in the Park Bond Fund beginning fund balance of$178,000 with an increase in transfers.In addition,Parks Capital Fund will show an increase in intergovernmental revenues in the amount of$16,000 with an increase in capital program expenditures of$194,000. Fund 1 of 2 Q1 Q2 Revised Revised Budget Amendment Budget Parks Bond Fund Resources Beginning Fund Balance $ 2,293,068 $ 178,000 $ 2,471,068 Interest larnings _ 4,(1.21 1 j 4,1 1 1 I Total Resources $ 2,297,088 $ 178,000 $ 2,475,088 Requirements Program Expenditures Total $ - $ - $ - Transfers to Other Funds S 2,099,143 $ 178,000 $ 2,277,143 Contingency $ - S - Total Budget $ 2,099,143 $ 178,000 $ 2,277,143 Reserve For Future Expenditure $ 197,945 $ - $ 197,945 Total Re.uirements $ 2,297,088 $ 178,000 $ 2,475,088 Fund 2 of 2 Q1 Q2 Revised Revised Budget Amendment Budget Parks Capital Fund Resources Beginning Fund Balance $ 174,509 $ 174,509 Intergovernmental $ 41,506 $ 16,000 $ 57,506 Interest Earnings S 3,015 S 3,015 Transfers In from Other Funds S 3,192,834 S 178,000 S 3,370,834 Total Resources $ 3,411,864 $ 194,000 $ 3,605,864 Requirements Program Expenditures Total $ - $ - $ - Work-In-Progress $ 3,192,834 S 194,000 S 3,386,834 Transfers to Other Funds S 55,881 S 55,881 Contingency S - S - Total Budget $ 3,248,715 $ 194,000 $ 3,442,715 Reserve For Future Expenditure $ 163,149 $ - $ 163,149 Total Requirements $ 3,411,864 $ 194,000 $ 3,605,864 Page 18 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 14.Capital Improvement Program-Summerlake Restroom&COT/Tigard-Tualatin School Dist.Park Development Summerlake Restroom installation requires the reallocation of underspent park bond project funds to complete this project. Staff received support from PRAB at their December meeting. A total of$89,000 will be transferred from 92035-COT/Tigard-Tualatin School District Park Development project that has a total of$135,000 budgeted in FY 2015.This project will be backfilled with Parks SDC funding.As a result,Park SDC contingency will decrease by$89,000 with an increase in transfers.In turn,capital program expenditures will increase by the same amount. Fund 1 of 2 Q1 Q2 Revised Revised Budget Amendment Budget Parks SDC Fund Resources Beginning Fund Balance $ 1,124,011 $ 1,124,011 Licenses&Permits $ 476,336 $ 476,336 Interest Earnings S 19,782 $ 19,782 Total Resources $ 1,620,129 $ - $ 1,620,129 Requirements Program Expenditures Total $ - $ - $ - Work-In-Progress S 12,000 $ 12,000 Transfers to Other Funds S 1,130,602 S 89,000 S 1,219,602 Contingency S 71,615 S (89,000) S (17,385) Total Budget $ 1,214,217 $ - $ 1,214,217 Reserve For Future Expenditure $ 405,912 $ - $ 405,912 Total Requirements $ 1,620,129 $ - $ 1,620,129 Fund 2 of 2 Q1 Q2 Revised Revised Budget Amendment Budget Parks Capital Fund Resources Beginning Fund Balance $ 174,509 $ 174,509 Intergovernmental $ 41,506 $ 41,506 Interest Earnings S 3,015 $ 3,015 Transfers In from Other Funds S 3,192,834 $ 89,000 $ 3,281,834 Total Resources $ 3,411,864 $ ' '; , !' Requirements Program Expenditures Total $ - $ - $ - Work-In-Progress $ 3,192,834 $ 89,000 $ 3,281,834 Transfers to Other Funds $ 55,881 $ 55,881 Contingency S - S - Total Budget $ 3,248,715 $ 89,000 $ 3,337,715 Reserve For Future Expenditure $ 163,149 $ - $ 163,149 Total Requirements $ 3,411,864 $ 89,000 $ 3,500,864 Page 19 of 20 FY 2015 Second Quarter Budget Amendment Exhibit A 15.Capital Improvement Program-Pacific Hwy/Gaarde St./McDonald St.Intersection Improvements A request for additional funds is required to fill the post-bid funding gap per the IGA with Washington County,ODOT and the City of Tigard.The Tigard Transportation Advisory Committee(TTAC)has recommended the use of City Gas Tax and Transportation Development Tax Funds to correct the shortfall.City Council approved the resolution on December 9,2014.As a result,Reserve for Future Expenditure in City Gas Tax will decrease by$1,100,000 with an increase in transfers.Capital program expenditures will increase by the same amount in the Transportation CIP Fund. Fund 1 of 2 Q1 Q2 Revised Revised Budget Amendment Budget City Gas Tax Fund Resources Beginning Fund Balance $ 1,681,510 $ 1,681,510 Intergovernmental $ 739,934 $ 739,934 Interest Earnings $ 34,584 $ 34,584 Nli.ccll.urz,ni� S 71.E 7 s 31,735 Total Resources $ 2,487,763 $ - $ 2,487,763 Requirements Program Expenditures Total $ - $ - $ - Debt Service S 315,860 $ 315,860 Transfers to Other Funds S 883,125 S 1,100,000 $ 1,983,125 Contingency S 50,000 S 50,000 Total Budget $ 1,248,985 $ 1,100,000 $ 2,348,985 Reserve For Future Expenditure $ 1,238,778 $(1,100,000) $ 138,778 Total Requirements $ 2,487,763 S - $ 2,487,763 Fund 2 of 2 Q1 Q2 Revised Revised Budget Amendment Budget Transportation CIP Fund Resources Beginning Fund Balance $ 356,422 $ 356,422 Intergovernmental S 200,000 S 200,000 Transfers In from Other Funds S 3,315,787 S 1,100,000 S 4,415,787 Total Resources $ 3,872,209 $ 1,100,000 $ 4,972,209 Requirements Program Expenditures Total $ - $ - $ - Work-In-Progress $ 3,513,480 S 1,100,000 $ 4,613,480 Transfers to Other Funds $ 44,613 $ 44,613 Contingency - Total Budget $ 3,558,093 $ 1,100,000 $ 4,658,093 Reserve For Future Expenditure $ 314,116 $ - $ 314,116 Total Requirements $ 3,872,209 $ 1,100,000 $ 4,972,209 Page 20 of 20 Exhibit B 92016:Dirksen Nature Park Funding to be used to complete design and begin construction modification of the Tualatin River Keepers educational center and soft paths along with planting of 8,000 native wildflowers. Life to FY 2014 Revised Unaudited Budget New Budget Actual. 2015* This change 2015 2016 2017 2018 2019 Project Total Internal Expenses Project Management - 17,000 7,760 24.760 - 30,000 10,000 15.000 79.760 Construction Management - 25.000 11,640 36,640 - 50,000 20,000 30.000 136,640 Total 42.000 27,160 69,160 - 80.000 30,000 45,000 224,160 l■rs External Expenses Prior Life-to-Date 3.905,929 - - - - - - - 3,905,929 Design and Engineering - 10,000 5,000 15,000 - - - - 15,000 Construction - 360,000 161,840 521,840 - 990.000 745,000 615,000 2,871,840 Total 3,905,929 370,000 166,840 536,840 - 990,000 745,000 615,000 6,792,769 Total Project Expense 3,905,929 412,000 194.000 606,000 - 1,070,000 775,000 660.000 7,016,929 Revenue Funding Source Urban Forestry Fund - 100,000 - 100,000 - - - - 100,000 Packs Bond Fund 3,867,796 - 194,000 194,000 - - - - 4,061,796 Parks Capital Fund - - - - - 400.000 160,000 - 560,000 Parks SDC Fund 38,133 280,000 - 280,000 - 525.000 615.000 660,000 2,118,133 Sanitary Sewer Fund - 20,000 - 20,000 - - - - 20,000 Stotmwater Fund - - - - - 145.000 - - 145,000 Water Fund - 12.000 . 12,000 - - - - 12,000 Total Project Revenues 3,905,929 412,000 194.000 606.000 - 1070.000 775,000 660.000 7.016,929 *Raised budget in,1ude.r first quarter supplemental amendment. • Exhibit B 92048:Summerlake Restroom This project is eligible for Parks SDC funding and will be used to install the restroom at this park. Life to FY 2014 Revised Unaudited Budget New Budget Actuals 2015* This change 2015 2016 2017 Project Total Internal Expenses Project Management - 5,000 - 5,000 - - 5,000 Construction Management - 5,000 - 5,000 - - 5,000 Total - 10,000 - 10,000 - - 10,000 External Expenses Design and Engineering 13,010 5,000 - 5,000 - - 18,010 Construction - 122,000 65,000 187,000 - - 187,000 Total 13,010 127,000 65,000 192,000 - - 205,010 Total Project Expense 13,010 137,000 65,000 202,000 - - 215,010 Revenue Funding Source General Fund 2,984 - - - - - 2,984 Parks Bond Fund 10,026 102,000 - 102,000 - - 112,026 Parks SDC Fund - - 65,000 65,000 - - 65,000 Sanitary Sewer Fund - 12,500 - 12,500 - - 12,500 Stormwater Fund - 10,000 - 10,000 - - 10,000 Water Fund - 12,500 - 12,500 - - 12,500 Total Project Revenues 13,010 137,000 65,000 202,000 - - 215,010 *Reused budget includes first quarter supplemental amendment. Exhibit B 95033:Pacific Hwy/Gaarde St./McDonald St.Intersection Improvements Total budget for this project will increase by$1,100,000 to pay for the post-bid funding gap as required by IGA. Life to FY 2014 Unaudited Original New Budget Actuals Budget 2015 This change 2015 2016 2017 Project Total Internal Expenses Project Management - 40,000 - 40,000 - - 40,000 Construction Management - 10,000 - 10,000 - - 10,000 Prior Life-to-Date 283,476 - - - - - 283,476 Total 283,476 50,000 - 50,000 - - 333,476 External Expenses Construction - 255,000 1,100,000 1,355,000 400,000 - 1,755,000 Prior Life-to-Date 945,009 - - - - - 945,009 Total 945,009 255,000 1,100,000 1,355,000 400,000 - 2,700,009 Total Project Expense 1,228,485 305,000 1,100,000 1,405,000 400,000 - 3,033,485 Revenue Funding Source City Gas Tax Fund - - 1,100,000 1,100,000 - - 1,100,000 Transportation Der Tax Fund 1,228,485 228,750 - 228,750 - - 1,457,235 Traffic Impact Fee Fund - 76,250 - 76,250 - - 76,250 Transportation CIP Fund - - - - 400,000 - 400,000 Total Project Revenues 1,228,485 305,000 1,100,000 1,405,000 400,000 - 3,033,485 Exhibit B 94022:Copper Creek Bank Stabilization This project will be delayed in order to use the funding for the River Terrace Stormwater Master Plan.No budgetary impact. Life to FY 2014 Unaudited Original New Budget Actuals Budget 2015 This change 2015 2016 2017 Project Total Internal Expenses Project Management - 12,000 (12,000) - - - - Construction Management - 12,000 (12,000) - - - - Prior Life-to-Date 30,834 - - - - - - Total 30,834 24,000 (24,000) - - - - External Expenses Construction Management - 20,000 (20,000) - - - - Design and Engineering - 10,000 (10,000) - - - - Construction - 120,000 (120,000) - - - - Total - 150,000 (150,000) - - - - Total Project Expense 30,834 174,000 (174,000) - - - - Revenue Funding Source Stormwater Fund 30,834 174,000 (174,000) - - - - Total Project Revenues 30,834 174,000 (174,000) - - - - 94030:River Terrace Stormwater Funding for this project has been transferred from 94022-Copper Creek Bank Stabilization.No budgetary impact. Life to FY 2014 Unaudited Original New Budget Actuals Budget 2015 This change 2015 2016 2017 Project Total Internal Expenses Project Management - - - - - - - Design and Engineering - - - - - - - Construction Management - - - - - - - Prior Life-to-Date - - - - - - - Total - - - - - - - External Expenses Construction Management - - - - - - - Design and Engineering - - - 174,000 - - 174,000 Construction - - - - - - - Total - - - 174,000 - - 174,000 Total Project Expense - - - 174,000 - - 174,000 Revenue Funding Source Stormwater Fund - - - 174,000 - - 174,000 Total Project Revenues - - - 174.000 - - 174,000 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Q1 Q2 Revised Revised Budget Amendment Budget Affected City Funds Resources Beginning Fund Balance $ 33,876,441 $ 178,000 $ 34,054,441 Property Taxes S 13,404,815 $ - S 13,404,815 Franchise Fees S 5,799,632 S - S 5,799,632 Special Assessments S - S - S - Licenses&Permits S 1,700,942 S - S 1,700,942 Intergovernmental S 9,690,483 S 49,515 S 9,739,998 Charges for Services S 27,534,090 S 5,800 S 27,539,890 Fines&Forfeitures S 993,232 S - S 993,232 Interest Earnings S 255,304 S - S 255,304 Miscellaneous S 201,447 $ 15,000 S 216,447 Other Financing Sources S 254,000 $ 11,500 S 265,500 Transfers In from Other Funds S 7,924,226 S 1,492,250 S 9,416,476 Total Resources $101,634,612 $ 1,752,065 $103,386,677 Requirements Community Development $ 3,047,095 $ 185,000 $ 3,232,095 Community Services $ 21,525,260 $ 157,351 $ 21,682,611 Policy&Administration $ 7,927,193 $ 132,964 $ 8,060,157 Public Works S 18,113,652 S 72,500 $ 18,186,152 Program Expenditures Total $ 50,613,200 $ 547,815 $ 51,161,015 Debt Service $ 915,536 S - $ 915,536 Loans S - S - $ - Work-In-Progress S 7,647,214 $ 1,683,000 S 9,330,214 Transfers to Other Funds S 11,775,673 $ 1,492,250 S 13,267,923 Contingency S 2,154,427 $ (571,000) S 1,583,427 Total Budget $ 73,106,050 $ 3,152,065 $ 76,258,115 Reserve For Future Expenditure $ 28,528,562 $(1,400,000) $ 27,128,562 Total Requirements $101,634,612 $ 1,752,065 $103,386,677 1 of 13 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Reference Budget Items: 1-8 Q1 Q2 Revised Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $10,192,493 $ - $ 10,192,493 Property Taxes $13,404,815 $ - S 13,404,815 Franchise Fees $ 5,799,632 $ - $ 5,799,632 Special Assessments $ - $ - $ - Licenses&Permits S 1,177,412 $ - $ 1,177,412 Intergovernmental S 5,718,600 $ (24,949) $ 5,693,651 Charges for Services S 2,688,234 $ 5,800 S 2,694,034 Fines&Forfeitures S 993,232 $ - S 993,232 Interest Earnings S 103,722 $ - S 103,722 Miscellaneous S 55,873 $ 15,000 S 70,873 Other Financing Sources S 254,000 S 11,500 S 265,500 Transfers In from Other Funds S - S - S - * Total Resources $40,388,013 $ 7,351 $40,395,3644 Requirements Community Development S 3,047,095 $ 185,000 $ 3,232,095 Community Services S 21,525,260 $ 157,351 $ 21,682,611 Policy&Administration S 854,155 $ - $ 854,155 Public Works S 5,881,563 S - S 5,881,563 Program Expenditures Total $31,308,073 $ 342,351 $31,650,424 Debt Service S - $ - S - Loans S - $ - S - Work-In-Progress S 254,000 $ - $ 254,000 Transfers to Other Funds S 879,467 $ 9,425 S 888,892 Contingences S 1,250,202 $ (344,425) S 905,777 Total Budget $33,691,742 $ 7,351 $33,699,093 Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271 Total Requirements $40,388,013 $ 7,351 $40,395,364 2 of 13 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Reference Budget Items: 8 Q1 Q2 Revised Revised Budget Amendment Budget Gas Tax Fund Resources Beginning Fund Balance $ 571,900 $ - $ 571,900 Property Taxes S - S - S - Franchise Fees S - S - S - Licenses&Permits $ 225 S - S 225 Intergovernmental $2,990,443 S - S 2,990,443 Charges for Services S - S - S - Fines&Forfeitures S - $ - S - Interest Earnings S 55,732 $ - $ 55,732 Miscellaneous S 61,345 $ - $ 61,345 Other Financing Sources S - $ - $ - Transfers In from Other Funds S 100,000 S - $ 100,000 Total Resources $3,779,645 $ - $3,779,645 A Requirements Community Development $ - $ - $ - Community Services $ - S - $ - Policy and Administration $ - S - $ - Public Works $2,205,002 S - $2,205,002 Program Expenditures Total $2,205,002 $ - $2,205,002 Debt Service $ 599,676 S - S 599,676 Loans $ - $ - S - Work-In-Progress S - S - S - Transfers to Other Funds S 907,023 $ 41,325 S 948,348 Contingency S 57,610 S (41,325) S 16,285 Total Budget $3,769,311 $ - $3,769,311 Reserve For Future Expenditure $ 10,334 $ - $ 10,334 Total Requirements $3,779,645 $ - $3,779,645 3 of 13 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Reference Budget Items: 8 Q2 Adopted Revised Budget Amendment Budget Fleet/Property Management Fund Resources Beginning Fund Balance $ 60,269 $ - $ 60,269 Property Taxes $ - $ - S - Franchise Fees S - S - S - Licenses&Permits S - S - S - Intergovernmental S - $ - S - Charges for Services S 1,646,995 S - S 1,646,995 Fines&Forfeitures S - S - S - Interest Earnings S - S - S - Miscellaneous S 29,392 S - S 29,392 Other Financing Sources S - $ - S - Transfers In from Other Funds S - S 50,750 S 50,750 Total Resources $1,736,656 $ 50,750 $1,787,406 Requirements Community Development S - S - S - Community Services S - S - S Policy and Administration $ - S - S - Public Works S 1,650,805 S 72,500 S 1,723,305 Program Expenditures Total $1,650,805 $ 72,500 $1,723,305 Debt Service $ - S - S - Loans $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - S - Contingency $ 75,000 $ (21,750) $ 53,250 Total Budget $1,725,805 $ 50,750 $1,776,555 Reserve For Future Expenditure $ 10,851 $ - $ 10,851 Total Re•uirements $1,736,656 $ 50,750 $1,787,406 4 of 13 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Reference Budget Items:12 Q2 Adopted Revised Budget Amendment Budget General Capital Facilities Fund Resources Beginning Fund Balance $ 878,435 $ - $ 878,435 Property Taxes S - S - S - Franchise Fees S - S - $ - Licenses&Permits S - S - S - Intergovernmental S - S - 5 - Charges for Services S - S - S - Fines&Forfeitures $ - S - $ - Interest Earnings $ 3,212 $ - S 3,212 Miscellaneous $ - $ - S - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $1,031,891 S - $1,031,891 Total Resources $1,913,538 $ - $1,913,538 Requirements Community Development S - S - S - Community Services S - S - S - Policy and Administration S - S - S - Public Works S - S - S - Program Expenditures Total $ - $ - $ - Debt Service S - S - $ - Loans S - S - $ - Work-In-Progress S 674,900 S 300,000 $ 974,900 Transfers to Other Funds S 8,742 S - $ 8,742 Contingency S 50,000 S - $ 50,000 Total Budget $ 733,642 $ 300,000 $1,033,642 Reserve For Future Expenditure $1,179,896 $ (300,000) $ 879,896 Total Requirements $1,913,538 $ - $1,913,538 5 of 13 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Reference Budget Items:9,10,11 Q2 Adopted Revised Budget Amendment Budget Central Services Fund Resources Beginning Fund Balance $ 417,867 $ - $ 417,867 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Licenses&Permits $ 32,569 $ - $ 32,569 Intergovernmental $ - $ 58,464 $ 58,464 Charges for Services $6,490,581 $ - $6,490,581 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 593 S - $ 593 Miscellaneous $ 12,277 S - $ 12,277 Other Financing Sources $ - S - S - Transfers In from Other fund, S 224,963 S 74,500 S 299,463 Total Resources $7,178,850 $ 132,964 $7,311,814 Requirements Community Development S - Community Services S - S - S - Policy and Administration S 7,073,038 S 132,964 S 7,206,002 Public Works S - S - S - Program Expenditures Total $7,073,038 $ 132,964 $7,206,002 Debt Service S - S - S Loans S - S - S - Work-In-Progress S - S - S - Transfers to Other Funds S - $ - S - Contingency S 100,000 $ - S 100,00u Total Budget $7,173,038 $ 132,964 $7,306,002 Reserve For Future Expenditure $ 5,812 $ - $ 5,812 Total Requirements $7,178,850 $ 132,964 $7,311,814 6 of 13 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Reference Budget Items:10,11 Q2 Adopted Revised Budget Amendment Budget Water Fund Resources Beginning Fund Balance _ $16,125,957 $ - $16,125,957 Property Taxes S - S - S - Franchise Fees S - S - S - Licenses&Permits S 14,400 S - $ 14,400 Intergovernmental S - S - S - , Charges for Services $16,708,280 S - S 16,708,280 ' Fines&Forfeitures S - S - $ - Interest Earnings S 30,644 S - S 30,644 Miscellaneous S 10,825 S - S 10,825 Other Financing Sources S - S - S - Transfers In from Other Funds 5 58,751 S - $ 58,751 Total Resources $32,948,857 $ - $32,948,857 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 8,376,282 $ - $ 8,376,282 Program Expenditures Total $ 8,376,282 $ - $ 8,376,282 Debt Service S - $ - $ - Loans S - S - $ - Work-In-Progress S - $ - S - Transfers to Other Funds S 5,767,077 S 47,590 $ 5,814,667 Continency 5 500,000 S (47,590) $ 452,410 Total Budget $14,643,359 $ - $14,643,359 Reserve For Future Expenditure $18,305,498 $ - $18,305,498 Total Requirements $32,948,857 $ - $32,948,857 7 of 13 Exhibit-C Reference Budget Items: 10 Q1 Q2 Revised Revised Budget Amendment Budget Sanitary Sewer Fund Resources Beginning Fund Balance $ 4,618,778 $ 4,618,778 Property Taxes $ - $ - Franchise Fees $ - $ - Licenses&Permits $ 587,133 $ 587,133 Intergovernmental $ - $ - Charges for Services $ 1,584,277 $ 1,584,277 Fines&Forfeitures $ - $ - Interest Earnings $ 100,333 $ 100,333 Miscellaneous $ 141,674 $ 141,674 Other Financing Sources $ - $ - Transfers In from Other Funds $ 1,369,900 $ 1,369,900 Total Resources $ 8,402,095 $ - $ 8,402,095 It Requirements Policy and Administration $ - $ - Community Development $ - $ - Community Services $ - $ - Public Works $ 1,974,545 $ 1,974,545 Program Expenditures Total $ 1,974,545 $ - $ 1,974,545 Debt Service $ - $ - Loans $ - $ - Work-In-Progress $ 2,996,061 $ 2,996,061 Transfers to Other Funds $ 79,849 $ 26,910 $ 106,759 Contingency $ 371,715 $ (26,910) $ 344,805 Total Budget $ 5,422,170 $ - $ 5,422,170 Reserve For Future Expenditure $ 2,979,925 $ - $ 2,979,925 Total Requirements $ 8,402,095 $ - $ 8,402,095 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Reference Budget Items:13 Q1 Q2 Revised Revised Budget Amendment Budget Parks Bond Fund Resources Beginning Fund Balance $2,293,068 $ 178,000 $2,471,068 Property Taxes $ - S - $ - Franchise Fees $ - S - $ - Licenses&Permits S - S - $ - Intergovernmental S - S - $ - Charges for Services S - S - $ - Fines&Forfeitures S - S - $ - Interest Earnings S 4,020 S - $ 4,020 Miscellaneous S - S - $ - Other Financing Sources S - S - $ - Transfers In from Other Funds S - S - S - Total Resources $2,297,088 $ 178,000 $2,475,088 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - S - Loans $ - $ - S - Work-In-Progress $ - $ - $ - Transfers to Other Funds $2,099,143 $ 178,000 $2,277,143 Contingency $ - S - $ - Total Budget $2,099,143 $ 178,000 $2,277,143 Reserve For Future Expenditure $ 197,945 $ - $ 197,945 Total Re.uirements $2,297,088 $ 178,000 $2,475,088 9 of 13 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Reference Budget Items:13,14 Q1 Q2 Revised Revised Budget Amendment Budget Parks Capital Fund Resources Beginning Fund Balance $ 174,509 $ - $ 174,509 Property Taxes S - $ - S - Franchise Fees S - S - S - Licenses&Permits S - $ - S - Intergovernmental S 41,506 $ 16,000 S 57,506 Charges for Services S - S - S - Fines&Forfeitures S - S - S - Interest Earnings S 3,015 S - S 3,015 Miscellaneous S - S - S - Other Financing Sources S - S - S - Transfers In from Other Funds S 3,192,834 S 267,000 S 3,459,834 Total Resources $3,411,864 $ 283,000 $ 3,694,864 Requirements Community Development S - S - S - Community Services S - S - S - Policy and Administration S - S - S - Public Works S - S - S Program Expenditures Total $ - $ - $ - Debt Service S - S - S - Loans S - S - $ - Work-In-Progress S 3,192,834 S 283,000 S 3,475,834 Transfers to Other Funds S 55,881 S - S 55,881 Contingency S - S - S - Total Budget $3,248,715 $ 283,000 $ 3,531,715 Reserve For Future Expenditure $ 163,149 $ - $ 163,149 Total Requirements $3,411,864 $ 283,000 $ 3,694,864 10 of 13 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Reference Budget Items:15 Q1 Q2 Revised Revised Budget Amendment Budget Parks SDC Fund Resources Beginning Fund Balance $1,124,011 $ - $ 1,124,011 Property Taxes S - S - S - Franchise Fees S - S - S - Licenses&Permits S 476,336 S - $ 476,336 Intergovernmental S - S - S - Charges for Services S - S - S - Fines&Forfeitures S - S - S - Interest Earnings S 19,782 S - S 19,782 Miscellaneous S - S - $ - Other Financing Sources S - S - S - Transfers In from Other Funds S - S - S - Total Resources $1,620,129 $ - $ 1,620,129 Requirements Community Development S - S - $ - Community Services S - S - $ - Policy and Administration S - S - $ - Public Works S - S - S - Program Expenditures Total $ - $ - $ - Debt Service S - S - $ - Loans S - S - $ - Work-In-Progress S 12,000 S - S 12,000 Transfers to Other Funds S 1,130,602 S 89,000 $ 1,219,602 Contingency S 71,615 S (89,000) S (17,385) Total Budget $1,214,217 $ - $ 1,214,217 Reserve For Future Expenditure $ 405,912 $ - $ 405,912 Total Re'uirements $1,620,129 $ - $ 1,620,129 11 of 13 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Reference Budget Items:15 Q1 Q2 Revised Revised Budget Amendment Budget Transportation CIP Fund Resources Beginning Fund Balance $ 356,422 S - $ 356,422 Property Taxes S - S - S - Franchise Fees S - S - S - Licenses&Permits S - S - S - Intergovernmental S 200,000 S - S 200,000 Charges for Services S - S - S - Fines&Forfeitures S - S - S - Interest Earnings S - S - S - Miscellaneous S - S - S - Other Financing Sources S - S - S - Transfers In from Other Funds S 3,315,787 S 1,100,000 S 4,415,787 Total Resources $3,872,209 $ 1,100,000 $4,972,209 Requirements Community Development S - S - $ - Community Services S - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loans $ - $ - $ - Work-In-Progress $3,513,480 $ 1,100,000 $ 4,613,480 Transfers to Other Funds $ 44,613 S - $ 44,613 Contingency S - S - $ - Total Budget $3,558,093 $ 1,100,000 $4,658,093 Reserve For Future Expenditure $ 314,116 $ - $ 314,116 Total Re uirements $3,872,209 $ 1,100,000 $4,972,209 12 of 13 FY 2015 Second Quarter Supplemental Exhibit-C Summary of Budget Changes Reference Budget Items:15 Q1 Q2 Revised Revised Budget Amendment Budget City Gas Tax Fund Resources Beginning Fund Balance $1,681,510 $ - $ 1,681,510 Property Taxes S - S - $ - Franchise Fees S - S - $ - Licenses&Permits S - S - S - Intergovernmental S 739,934 S - S 739,934 Charges for Services S - S - S - Fines&Forfeitures S - $ - $ - Interest Earnings $ 34,584 $ - $ 34,584 Miscellaneous S 31,735 $ - $ 31,735 Other Financing Sources $ - $ - S - Transfers In from Other Funds S - $ - S - Total Resources $2,487,763 $ - $ 2,487,763 1 Requirements Community Development $ - S - S - Community Services S - S - S - Policy and Administration S - S - S - Public Works S - S - S - Program Expenditures Total $ - $ - $ - Debt Service S 315,860 S - S 315,860 Loans S - S - S - Work-In-Progress S - $ - S - Transfers to Other Funds S 883,125 $ 1,100,000 $ 1,983,125 Contingency S 50,000 $ - S 50,000 Total Budget $1,248,985 $ 1,100,000 $ 2,348,985 Reserve For Future Expenditure $1,238,778 $(1,100,000) $ 138,778 Total Requirements $2,487,763 $ - $ 2,487,763 13 of 13 AGENDA ITEM No. 5 Date: January 27, 2015 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: Informational Public Hearing — FY 2015 Second Quarter Supplemental Amendment This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony I/Adm/Cathy/CCSignup/Info PH 2015 Second Quarter Supplemental AGENDA ITEM No. 5 January 27, 2015 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent— (Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. AIS-1983 6. Business Meeting Meeting Date: 01/27/2015 Length (in minutes): 10 Minutes Agenda Title: Adopt Ordinance adopting TVF&R Fire Code Ordinance No. 14-02 Prepared For: Kenny Asher,Community Development Submitted By: Mark VanDomelen,Community Development Item Type: Ordinance Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information ISSUE Shall the Tigard City Council adopt an ordinance adopting Tualatin Valley Fire&Rescue (TVF&R) Ordinance No. 14-02,thus adopting the most recent edition of the Oregon Fire Code and allowing TVF&R to provide fire prevention and firefighting services for the City of Tigard.This item is to replace the recently adopted ordinance 14-01 due to some technical changes brought on by the State of Oregon's adoption schedule of the Oregon Fire Code. STAFF RECOMMENDATION /ACTION REQUEST Staff recommends adopting the City of Tigard Ordinance adopting TVF&R ordinance 14-02 and the Oregon Fire Code. KEY FACTS AND INFORMATION SUMMARY The Building Division enforces the State Specialty Codes in the City of Tigard as identified in Chapter 14.04 of the Tigard Municipal Code. Under authority of ORS 455.150,the City administers the Specialty Codes (structural,plumbing,electrical,mechanical,and residential) as adopted by the State of Oregon. Fire prevention and firefighting services are provided to the City of Tigard by Tualatin Valley Fire and Rescue (TVF&R). Oregon law,under ORS 478.924,requires local fire districts to adopt the Oregon Fire Code by local ordinance.This allows the fire district to review appeals to code rulings and issue interpretations at the local level. The City of Tigard Building Division works in partnership with TVF&R by reviewing plans and performing inspections to ensure all new construction complies with the requirements of the most recently adopted Oregon Fire Code.TVF&R provides a liaison to work with the Current Planning Division to review land use development cases and assist the Building Division with Fire Code requirements. TVF&R has adopted the most recent Oregon Fire Code through TVF&R ordinance No. 14-02.Tigard has historically adopted TVF&R's ordinance with a City of Tigard Ordinance.The most recent City of Tigard ordinance No. 14-10 would be repealed with the adoption of the new ordinance. Attachment 3 is a Q&A document provided by TVF&R regarding the above requirements. OTHER ALTERNATIVES There are no alternatives under the current City agreement with TVF&R. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION October 23,2007;September 28,2010;May 13,2014 Fiscal Impact Fiscal Information: N/A Attachments Ordinance Exhibit A-TVF&R Ordinance 14-02 TVF&R Fire Code Ordinance 14-01 Q&A Fire Code Ordinance 14-01 Q&A Q: If the State of Oregon already adopts the 2014 Oregon Fire Code, why do cities and counties served by TVF&R need to pass a resolution approving this TVF&R Ordinance? A: ORS 478.910 requires a fire district board to adopt their fire prevention code in accordance with ORS 198.510 to 198.600. Following adoption by TVF&R's Board, ORS 478.924 further mandates that any city or county within the district must also approve the fire code by resolution. If not adopted in a city or county, a legal uncertainty would exist about which agency has jurisdiction over fire code enforcement, plan review services, application of local amendments, appeals board proceedings, and more. Q: Why did TVF&R adopt a new fire code ordinance? What's wrong with the existing one? A: Nothing is wrong, per se, with our current fire code ordinance. The International Code Council develops and publishes a new edition of the International Fire Code every three years, which is subsequently adopted by the Oregon Office of State Fire Marshal. In order for TVF&R to maintain exempt fire district status with the State of Oregon, we are required by OAR 837-039-0015 to adopt regulations that are consistent with minimum state fire code standards. This is nearly identical to the process by which the state adopts other construction codes, such as building, mechanical, plumbing, etc. Q: What is "Exempt Status?" A: TVF&R is an Exempt Jurisdiction per OAR 837, Division 39, meaning that, in the opinion of the State Fire Marshal, we have enacted adequate regulations generally conforming to state and national standards concerning fire prevention, fire safety measures, and building construction requirements for safety. We also provide reasonable enforcement of those regulations. Exempt status allows TVF&R to maintain local control and local delivery of all services related to fire code compliance within our Fire District, including required input on construction plans, providing fire code enforcement and assistance, fire safety inspections of commercial buildings, and more. If TVF&R were not an Exempt Jurisdiction, the State Fire Marshal's Office, headquartered in Salem, would have jurisdiction over fire code enforcement. We believe that fire code services are best delivered at the local level, where TVF&R is able to provide the highest degree of customer service to our local government partners, residents, and business community. Q: Why does TVF&R have local amendments to the Fire Code? A: State law allows local fire districts to modify the fire code as deemed appropriate. There is only amendment in this Ordinance, targeting the significant problem of false automatic alarms in our region. Historically, nearly 1 in 10 emergency calls are false alarms dispatched by automatic alarm systems primarily at commercial occupancies - resulting in a huge cost to our taxpayers. False alarms take emergency crews out of service, so they are unavailable for true emergencies, and responding to thousands of false alarms puts emergency apparatus on the road unnecessarily, adding risk to both responders and the public. The amendment of the fire code requires that alarm monitoring companies attempt to verify the accuracy of alarms in commercial buildings prior to retransmitting to 911 centers, a precaution already taken in household alarm systems for nearly 20 years. This has no impact on the design or construction of buildings — it only impacts how alarm signals are handled by the offsite alarm monitoring companies. This is simply a continuation of a requirement placed in the last ordinance that has helped reduce false alarms by approximately 30%. AIS-1995 7. Business Meeting Meeting Date: 01/27/2015 Length (in minutes): 10 Minutes Agenda Title: Transfer three city-owned properties to the City Center Development Agency Submitted By: Sean Farrelly,Community Development Item Type: Resolution Meeting Type: Council Business Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Council is requested to consider transfer of three city-owned contiguous parcels in the vicinity of Burnham Street and Ash Avenue to the City Center Development Agency. STAFF RECOMMENDATION /ACTION REQUEST Staff recommends that Council approve the resolution to transfer three contiguous parcels to the Tigard City Center Development Agency. KEY FACTS AND INFORMATION SUMMARY Municipal Code Chapter 3.44 allows the transfer of city property to an established urban renewal agency under certain conditions. Council can transfer city property to the urban renewal agency provided the council makes these findings: 1.Transfer to the urban renewal agency for redevelopment or other purpose is consistent with and will further the goals and objectives of the adopted urban renewal plan for the agency; 2.The property is not needed for public use by the city or the public interest would be furthered by such transfer;and 3. Transfer of the property is otherwise permitted by law. Three city-owned contiguous properties (Tax lots 2S102AD02800,2S102AD02900,and 2S102AD03000), which currently comprise the Ash Avenue Public Works Yard and the Ash Avenue Dog Park,are recommended for transfer to the City Center Development Agency(CCDA). This transfer is supported by these findings: 1. Goal 5 of the City Center Urban Renewal Plan is to"Promote high quality development of retail,office and residential uses that support and are supported by public streetscape,transportation,recreation and open space investments".The City Center Development Agency intends to induce redevelopment on these parcels to bring new residents to Downtown,promote revitalization and increase property tax revenue. Transfer to the urban renewal agency for redevelopment or other purpose is consistent with,and furthers the goals and objectives of,the adopted urban renewal plan. 2. Transfer to the Agency furthers the public interest as it will enable private sector investment and development,promote an economically vibrant downtown area,provide residential housing opportunities, proximity to transit service,and increase property tax revenues benefitting all city residents. 3. The City has authority under Oregon State law(ORS 271.310) to dispose of real property when the public interest would be furthered. These properties were not purchased by funds that need to be reimbursed (for example,gas tax),so staff recommends that the property be transferred to the Tigard City Center Development Agency without compensation (see Fiscal Impact section). OTHER ALTERNATIVES Council could choose not to transfer the property,which would delay redevelopment in the urban renewal district. COUNCIL OR CCDA GOALS, POLICIES,MASTER PLANS City Center Urban Renewal Plan Tigard City Council 2015-2017 Goals Make Downtown Tigard a Place Where People Want to Be -Support residential and mixed use development in walkable and transit-supported areas by completing the Ash Ave/Burnham Redevelopment project Tigard Comprehensive Plan Economic Development Goal 9.1 Develop and maintain a strong,diversified,and sustainable local economy Goal 9.3 Make Tigard a prosperous and desirable place to live and do business Housing Goal 10.1 Provide opportunities for a variety of housing types to meet the diverse housing needs of current and future City residents. Special Planning Areas-Downtown Goal 15.2 Facilitate the development of an urban village. DATES OF PREVIOUS CONSIDERATION Tigard Municipal Code amendment,November 25,2014 Fiscal Impact Cost: n/a Budgeted (yes or no): n/a Where Budgeted (department/program): n/a Additional Fiscal Notes: The three properties have an appraised value of$1.6 million.The redevelopment of the currently tax-exempt properties will result in an increase in property taxes for all taxing jurisdictions,including the city and urban renewal agency. Attachments Resolution Map 31 02ACDO700 23102AB05300 \ 2 31 02A0 012 00 23102A001300 23102AD03100 2S102AD02800, 23102A001203 2S102AD02900, and 2312AD01400 , 28102AC oat DD 2S102AD03000 28102A003200 t5 23102AD01B01 231a2w003soD _ 13135C15 MOO 28102AC00202 fy.9 4, 23102A0 0150123102AD01800 231 02A 01 T00 23102A001 100 231 02A003401 23102AC00203 2 S1 02AC00100 2 O2AA 002500 2310 *001 iJ) 231°2'CD oQ�oo'�'� �,,,,,�ia loaw0aa7oo a 23102 AC00204 23102AD02400 231=Am 0345 23102AD03000 •31 112 AC00201 23102A D022 00 23102AD03451 Map printed at 04 59 PM on 12-Jan-15 DATA IS DERIVED FROM MULTIPLE SOURCES.THE CITY OF TIGARD MAKES NO WARRANTY,REPRESENTATION OR GUARANTEE AS TO THE CONTENT,ACCURACY,TIMELINESS OR COMPLETENESS OF ANY OF THE DATA PROVIDED HEREIN.THE CITY OF TIGARD SHALL ASSUME NO LIABILITY FOR ANY ERRORS OMISSIONS,OR INACCURACIES IN THE INFORMATION PROVIDED REGARDLESS OF HOW CAUSED. 231 020 100500 2110201500100 23102DA0030 F City of Tigard a Feet 25 a TI6AR MAPS 1T 503 639-4171 223d . w www tgard or.gov 01500200 T1GARD AIS-2091 8. Business Meeting Meeting Date: 01/27/2015 Length(in minutes): 10 Minutes Agenda Title: Briefing on an IGA with Metro for Planning and Public Involvement Work Related to the Southwest Corridor Plan Prepared For: Mark Bernard Submitted By: Mark Bernard, Community Development Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Council approve an intergovernmental agreement(IGA)with Metro for ongoing planning and public involvement work related to the Southwest Corridor Plan and authorize the City Manager to sign the IGA at the February 10,2015 City Council meeting? STAFF RECOMMENDATION / ACTION REQUEST Approve the IGA and authorize the City Manager to sign it at the February 10,2015 meeting. KEY FACTS AND INFORMATION SUMMARY Planning for high capacity transit(HCT) along the Southwest Corridor from downtown Portland to Tigard and Tualatin has been underway since the adoption of the Corridor Plan Charter in December 2011. Metro identified the Southwest Corridor as the highest priority in the region for HCT planning in 2010 to relieve congestion on I-5 and along Hwy 99W through Tigard,improve transit service,and enhance quality of life for those who live,work and recreate in the area.The planning process to date has considered several HCT alignments along the corridor involving Bus Rapid Transit(BRT) and Light Rail transit (LRT)with complimentary parks access,and bicycle and pedestrian connections. A Steering Committee of elected officials and agency representatives has guided the planning effort. It has accepted several recommendations from regional staff to: pursue a shared investment strategy in July 2013 with investments in roadway,bicycle,pedestrian,parks,trails and natural area projects that support community visions,while considering HCT options;accept a narrowed set of HCT design options in June 2014;and delay the required Draft Environmental Impact Statement(DEIS) process until a single HCT design option has been selected. Delaying the DEIS process until the selection of a Locally Preferred Alternative (LPA) reduces planning costs by limiting the design options that will undergo the federal comprehensive environmental review. This IGA with Metro covers Phase 2 of Southwest Corridor planning activities,including renewed public outreach, further design option refinement during a Focused Refinement Period (including a determination of LRT or BRT transit mode),and delivery of a DEIS. This matter is related to the Second Quarter Supplemental Amendment agenda item (Form No. 1953) to authorize$185,000 for FY 14/15 as Tigard's share of the regional allocation for Southwest Corridor planning work.Payment will be due to Metro within thirty (30) days of the execution of the IGA.The remaining $190,000 included in the IGA for FY 15/16 will be due to Metro on or before July 15,2015. Staff worked with Metro staff on developing Exhibit A to the IGA,which outlines the process to develop the LPA,and completes the subsequent DEIS. TheIGA and Exhibit A have been reviewed by the City Attorney.A resolution approving the IGA and authorizing the City Manager to sign it has been added to the February 10th Consent agenda for council consideration. OTHER ALTERNATIVES The council could propose changes to the IGA. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Tigard Strategic Plan: Goal 1 "Facilitate walking connections to develop an identity." Objective 2 "The trail system is used for all kinds of trips." • "The walking/transit connection is creatively engaged." • "The transit waiting experience is improved." • "Sidewalks are a part of the plan,especially in relation to connections to transit stops." Tigard Comprehensive Plan: Goal 12.1 "Develop mutually supportive land use and transportation plans to enhance the livability of the community." Policy 3 "The City shall maintain and enhance transportation functionality by emphasizing multi-modal travel options for all types of land uses." Policy 4"The City shall promote land uses and transportation investments that promote balanced transportation options." Policy 5 "The City shall develop plans for major transportation corridors and provide appropriate land uses in and adjacent to those corridors." Goal 15.4"Develop comprehensive street and circulation improvements for pedestrians,automobiles,bicycles and transit." Policy 1 "The downtown shall be served by a complete array of multi-modal transportation services including auto,transit,bike and pedestrian facilities." Policy 2"The downtown shall be Tigard's primary transit center for rail and bus transit service and supporting land uses." Tigard Transportation System Plan: Goal 3: Multi-modal Transportation System"Provide an accessible,multi-modal transportation system that meets the mobility needs of the community." Policy 2"The city shall engage with regional partners to support development of high capacity transit serving the Tigard area." Policy 10 "The city shall require appropriate access to bicycle and pedestrian facilities for all schools,parks, public facilities and commercial areas." Tigard High Capacity Transit Land Use Plan: Serves as a tool for implementing Tigard's vision for HCT station communities consistent with Southwest Corridor planning and local adopted plans. Tigard City Center Urban Renewal Plan: Goal 3: "Downtown's transportation system should be multi-modal,connecting people,places and activities safely and conveniently." Tigard Greenway Trail System Master Plan: Has an objective to "increase opportunities for walking,bicycling and accessing transit by identifying and developing trail improvement projects that complete the greenway trail system." Tigard Neighborhood Trails Plan: Has an objective to "focus on connections that enhance the broader transportation network,including sidewalks,trails and transit routes." DATES OF PREVIOUS CONSIDERATION Resolution No. 12-33 on August 21,2012,submitting to the voters a proposed charter amendment which would require a public vote prior to imposing new local taxes or fees to fund light rail construction. Resolution No. 13-42 on September 24,2013,submitting to the voters a proposed charter amendment to be considered at the March 11,2014 special election. Resolution No. 13-43 on October 8,2013,endorsing the Southwest Corridor Plan and shared investment strategy. Resolution No. 14-11 on February 11,2014,opposing ballot measure 34-210,a measure to adopt Tigard policy opposing new HCT projects. Fiscal Impact Cost: $375,000 Budgeted(yes or no): Partially Where Budgeted (department/program): General Fund/Community Development Additional Fiscal Notes: The FY 2015 budget includes$185,000 in General Fund Contingency. That Contingency was set aside for the DEIS during the budget process. The Second Quarter Supplemental for FY 2015 includes a request to move the$185,000 from General Fund Contingency to the Community Development Department budget within the General Fund. The budget for FY 2016 will include a request for the$190,000 due on July 15, 2015. Attachments Tiaard DEIS IGA INTERGOVERNMENTAL AGREEMENT TRANSPORTATION PROJECT FUNDING AGREEMENT This Intergovernmental Agreement("Agreement") is made and entered into by and between the City of Tigard("Tigard")and Metro, effective as of the date of last signature below. RECITALS A. Tigard is a city organized under the laws of the State of Oregon and the Tigard Charter. B. Metro is an Oregon metropolitan service district organized under the laws of the State of Oregon and the Metro Charter. C. The "Southwest Corridor" is a transportation corridor located between downtown Portland and Sherwood, in Oregon. Metro and its regional partners, including TriMet,have initiated a comprehensive land use and transportation planning study to create a plan that will identify and prioritize public investments in the Southwest Corridor(the "Southwest Corridor Plan"or"Plan"). D. The Southwest Corridor Plan is advancing in two phases. The first phase of the Plan is complete and resulted in the creation of the Southwest Corridor Shared Investment Strategy (the "Shared Investment Strategy") endorsed by the Southwest Corridor Plan Steering Committee("Steering Committee"). E. The Shared Investment Strategy identifies a need for enhanced local transit service, further study of high capacity transit ("HCT") from Portland to Tualatin via Tigard, over 60 roadway and active transportation projects that support the transit and the land use vision endorsed by the Steering Committee (the "Land Use Vision"), over 400 parks and natural resource projects that support the Land Use Vision, and a toolkit of policies and incentives to support development characteristic of the Land Use Vision. F. In December 2014, the Steering Committee decided to develop a locally-driven package of transportation solutions prior to entering the federal planning process. During this second phase of the Southwest Corridor planning process ("Phase 2"), Metro will refine the projects and strategies identified in Phase 1, including the HCT element of the Shared Investment Strategy, which will require refinement prior to commencing analysis of the environmental impacts of the Southwest Corridor Plan. G. Tigard and Metro collaborated on Phase 1 of the Plan, as agreed in the Southwest Corridor Plan Charter adopted by the Steering Committee in December 2011 and endorsed by project partner jurisdictions. Now, Tigard and Metro desire to work together during Phase 2 of the Plan to, define a preferred alternative for HCT and priority multimodal projects, and complete a Draft Environmental Impact Statement for the Southwest Corridor HCT project that will enable TriMet to be 1 ready to construct an HCT project in the final phase of the Plan, if the project is otherwise approved by government entities with jurisdiction. H. The parties are entering into this Agreement to document each Party's understanding as to the services to be performed and obligations of each Party during this Phase 2. NOW THEREFORE,the premises being in general as stated in the foregoing recitals, it is agreed by and between the parties hereto as follows: TERMS OF AGREEMENT 1. SCOPE OF WORK. Metro will complete a Focused Refinement Period, develop a Locally Preferred Alternative, and produce a Draft Environmental Impact Statement(the"Work"), consistent with the attached scope of work(Attachment A). 2. FUNDS TO METRO. Recognizing the importance of implementing the Southwest Corridor Shared Investment Strategy by further study of the HCT project consistent with the Scope of Work,Tigard will pay Metro$375,000 (hereafter"Funds") for the completion of the Work. Within thirty(30) days of execution of this IGA,Tigard will wire transfer$185,000 to Metro. On or by July 15,2015,Tigard will wire transfer the remaining$190,000 to Metro. 3. APPLICATION OF FUNDS. .Metro will apply the Funds, and all interest earnings on the Funds while held by Metro,if any,to pay for planning and public involvement efforts related to the Work. Any Funds and earnings on the Funds that are not so applied must be promptly returned to Tigard. 4. METRO RESPONSIBLE FOR CONTRACTS.Metro is solely responsible for any and all contracts and subcontracts associated with the Work, including but not limited to procurement under applicable public contracting laws, contract management, and payments to contractors and subcontractors. Metro acknowledges that other than Tigard's payment of Funds to Metro,Tigard has no other obligation or responsibility for the Work. 5. INDEMNITY.To the extent permitted by the Oregon Constitution and the Oregon Tort Claims Act,Metro agrees to defend, indemnify, and hold harmless Tigard, its officers, employees, and agents, from and against any and all claims relating to or arising out of the Work or any and all contracts related to the Work. 6. TERMINATION.This Agreement may be terminated by mutual written consent of both parties. If this Agreement is terminated while Metro holds any unexpended and unobligated SW Corridor Funds or earnings,Metro will pay those proceeds and earnings to Tigard promptly after termination,proportionate to Tigard's original contribution to the Work and the amount of the total Work completed. Any termination of this Agreement does not prejudice any rights or obligations accrued to the parties prior to termination. If not earlier terminated, this Agreement will terminate when Metro completes the Work. 2 7. MERGER; WAIVER. This Agreement constitutes the entire agreement between the parties on the subject matter hereof. There are no understandings, agreements, or representations,oral or written,not specified herein regarding this Agreement. No waiver, consent,modification or change or terms of this Agreement shall bind either party unless in writing and signed by both parties and all necessary approvals have been obtained. Such waiver, consent modification or change,if made shall be effective only in the specific instance and for the specific purpose given. IN WITNESS WHEREOF, the parties have agreed to the terms and conditions of this Agreement. TIGARD METRO By: By: Name: Marty Wine Name: Title: City Manager Title: Date: March_,2015 Date: Approved as form: Approved as to form: 3 EXHIBIT A: Southwest Corridor Plan Preferred Package to Implement the Shared Investment Strategy and Coordinated Land Use Visions The Southwest Corridor Plan is a comprehensive approach to achieving community visions through integrated land use and transportation planning. The Southwest Corridor Plan incorporates high capacity transit(HCT)alternatives,roadway,bicycle and pedestrian projects and adopted local land use visions, including the Barbur Concept Plan,the Tigard High Capacity Transit Land Use Plan, Linking Tualatin and the Sherwood Town Center Plan. In July 2013,the Southwest Corridor Plan Steering Committee recommended a shared investment strategy to include key investments in roadways, active transportation,parks,trails and natural areas along with options for HCT. The Plan is exploring Bus Rapid Transit(BRT) and Light Rail Transit(LRT) alternatives for several alignments that connect the Portland Central City, Southwest Portland,Tigard, and Tualatin. A refmement study was initiated to narrow HCT options, identify a preferred alternative (PA)and create a subset of road and active transportation projects to be studied jointly in a Draft Environmental Impact Statement(DEIS)under the National Environmental Policy Act(NEPA). In June 2014,the Steering Committee accepted the recommendation of a narrowed set of HCT design options and directed staff to address specific issues in a more focused refmement. In December 2014, the Steering Committee directed project staff to integrate the work undertaken to address these additional questions into the development of a Preferred Package of transportation investments to support community land use goals that is anticipated to be defined in spring 2016. Preferred Package: As summarized here,project partners will work together to develop the following components in order to address needs and aspirations of corridor residents and businesses and develop a recommended Preferred Package: • Prioritized list of key roadway,bicycle and pedestrian projects from the shared investment strategy • Preferred High Capacity Transit options, including mode, alignment and terminus as defined in a Preferred Alternative(PA) • Integrated Land Use and Development Strategies as part of developing a preferred package of transportation investments Key elements of the process to develop an implementation plan for the roadway, bicycle and pedestrian projects as part of the Preferred Package: 1. Engage public discussion on the roadway,bicycle and pedestrian projects in the Shared Investment Strategy(SIS)and priorities for implementation. 2. Develop timeframes and identify potential funding sources for implementation of the SIS projects. 4 3. Work with TriMet to implement the Southwest Service Enhancement Plan local transit service improvement priorities. 4. Coordinate with other efforts to address mobility needs in the Southwest Corridor investment area. Key elements of the process to develop the Preferred HCT Alternative(PA): 1. Analysis to narrow HCT alternatives for further study. In June 2014,the Steering Committee directed staff to address the following specific issues to further narrow the options: a) Assess alternative HCT options. Evaluation guided by adopted Purpose and Need to inform Steering Committee recommendation on mode(BRT or LRT), terminus, and alignment choices for further study. b) Traffic analysis to assess tie-in options:Additional traffic analysis and partner discussion to determine the best approach to tie into downtown Portland and the existing transit system. c) HCT branch service to Tigard and Tualatin: Look at options for branched service to downtown Tigard and Tualatin to achieve operational efficiencies and reduce travel time. d) Adjacent to 1-5:Further examine and discuss the tradeoffs of providing HCT adjacent to I-5 rather than on Barbur Boulevard. e) OHSUMarquam Hill access: Explore options for pedestrian/bicycle access to Marquam Hill from a surface alignment on Barbur or Naito, including outreach to neighborhoods, stakeholder groups, OHSU,Portland Parks and Recreation and the Veterans Hospital. f) Medium tunnel that serves Marquam Hill and Hillsdale: Evaluate the benefits as compared to the costs of direct service with a tunnel that serves Marquam Hill with the medium tunnel that also serves Hillsdale. Outreach to communities and stakeholders regarding refined tunnel costs, construction impacts,travel time,ridership and equity issues. Explore alternative options to access important destinations. g) Hillsdale:Evaluate the benefits as compared to the costs and travel time losses of directly or indirectly serving the town center and look at enhanced pedestrian/bicycle connections from Barbur Boulevard. h) Direct service to Portland Community College—Sylvania:Assess the potential of a more robust pedestrian and bicycle connection from Barbur Boulevard to PCC along SW 53`d Ave while working with PCC and the neighborhood to understand the tradeoffs of direct service for the future of the campus. i) Funding strategy:Complete a preliminary assessment of potential funding sources and a strategy for a future HCT investment and associated multimodal 5 projects to help inform Steering Committee and public conversations on HCT alignment choices. 2. Preferred Alternative(PA). Project partners will assess the positive and negative impacts of BRT and LRT options to define a Preferred Alternative to serve the needs in the Southwest Corridor, which would identify the preferred mode, alignment, and terminus. The Preferred Alternative and a select set of associated multimodal projects will be described in a Preferred Alternative Report and recommended for further study in a DEIS. 3. Public involvement. PA selection will include public involvement that aims to gain meaningful input from a diverse range of corridor stakeholders, and integrate this into the decision making and deliberation process in a transparent manner. SW Corridor Plan Tangible Products Expected in FY 2014-15 and FY 2015-16: • Work plan for development of the Preferred Alternative (PA) Package that includes an HCT package, and a set of roadway, bicycle and pedestrian projects that that are coordinated with local land use vision and consider corridor and regional mobility needs. • Staff recommendations on HCT options to advance in the Preferred Alternative: o HCT mode, terminus (including minimum operating segment(s)) and alignment options to study further: • Tie-in to the downtown • Tigard/Tualatin branch service • South Portland: Tunnels, Marquam Hill access,Naito improvements and Ross Island Bridgehead • Hillsdale direct service and alternatives • Barbur Stations/Adjacent to 1-5 • Portland Community College (PCC) Sylvania Campus service • Staff recommendations on roadway, bicycle and pedestrian project funding as part of the Preferred Package. • Public involvement activities to engage local communities in the development of recommendations and decisions. • Steering Committee decisions on staff recommendations for the Preferred Package. 6 Project Budget: • The total budget for the two year work plan,including FY14-15 and FY 15-16, inclusive of all partner contributions is$9,680,000 • City of Tigard contribution: FY 14-15 $185,000 and FY 15-16 $190,000 Entities Responsible for Activities • Metro: Lead Agency—Overall Southwest Corridor Plan and technical work, including: o Project Management o FTA Coordination o Committee Support o Technical Work and Consultant Management o Lead Public Involvement o Decision Process • City of Tigard: o Committee participation o Technical review o Partner coordination and issues resolution o Support decision-making o Support Public Involvement Plan Future work and the Draft Environmental Impact Statement(DEIS) Following endorsement of the PA and Preferred Package by project partners and adoption by Metro Council,the PA will be studied in a DEIS along with associated multimodal projects. After this,the project will move into Project Development for more refined design and engineering while fmalizing the environmental analysis(Final Environmental Impact Statement(FEIS)).With this schedule,the project could begin construction in 2019 and open for service in 2023. SW Corridor HCT and its associated multimodal investments will undergo environmental review in accordance with NEPA,following FTA regulations and policies. The project will address related federal, state and local environmental laws,regulations and guidelines, affected environment of the potential alternatives and potential mitigation. Metro and FTA agreed that an Environmental Impact Statement(EIS)and Record of Decision(ROD)was the appropriate environmental process to follow. 7 AIS-2092 9. Business Meeting Meeting Date: 01/27/2015 Length (in minutes): 5 Minutes Agenda Title: Upcoming Contract Discussion-Brownfields Initiative Prepared For: Joseph Barrett Submitted By: Joseph Barrett,Financial and Information Services Item Type: Update,Discussion,Direct Staff Meeting Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE A discussion of an upcoming contract for the city's Brownfields Initiative that will be presented to the Local Contract Review Board for an award decision. STAFF RECOMMENDATION /ACTION REQUEST Staff is asking Council to provide direction and inform staff of any additional information they would like to have presented during the award presentation for this contract. KEY FACTS AND INFORMATION SUMMARY LOCIn May 2014,the city's Brownfields Grant proposal for Community-Wide Assessment was selected to receive funding from the U.S. Environmental Protection Agency Brownfields program.Two assessment grants were awarded,in the amount of$400,000: $200,000 for hazardous substances contamination and $200,000 for petroleum contamination. On August 26,2014,the city was issued a Cooperative Agreement for the total project cost of$400,000 for July 7,2014 through July 6,2017.This grant will build on the city's 2013 $25,000 grant from Business Oregon Brownfields Redevelopment Fund grant which funded an inventory of potential brownfields sites in downtown Tigard and two public meetings with downtown stakeholders,among other activities. This grant will fund the city's Brownfield Initiative. Brownfield redevelopment is necessary for Tigard to become a more livable,walkable and economically resilient community with fewer environmental health risks. The EPA Community-Wide Assessment grant funding will accelerate Tigard's goal of working with business and property owners to clean up occupied,vacant,and/or underutilized brownfields for redevelopment.The city will focus this resource on its 193-acre downtown urban renewal district,the Vertical Housing Development Zone and sites within Tigard's approximately 1,100 acres of employment land (industrial, commercial,and mixed use zones). EPA grant funding will allow the city to complete an inventory of its industrial and employment areas, building on the inventory that was compiled for its downtown area.The grant will also fund environmental assessments and cleanup planning at targeted properties,including the properties of interested private sector owners or developers,to ensure that contamination does not pose a barrier to productive expansion or reuse of the sites. It will also be used to support community planning to identify feasible uses of these sites,identify needed infrastructure upgrades or other improvements to support development,and build community support for redevelopment. SCOPE OF WORK The proposed contract is for professional environmental services to manage the project and reporting, coordinate public involvement,oversee and administer site inventory and characterization (including conducting Phase I and Phase II Assessments),and advise on cleanup planning.The consultant will be required to comply with all applicable terms and conditions of the EPA Cooperative Agreement funding the project. Consultant will work with city staff to define,develop,and refine Brownfields Program goals and objectives to effectively carry out work plan tasks below in a way that addresses regulatory guidelines,public involvement,site inventory/prioritization,public health issues,and cleanup planning. •Know and understand all EPA requirements and regulations •Develop an implementation plan and project management timeline for each of the tasks below Task 1 -Project Management and Reborting Task 2-Community Engagement Task 3-Site Inventory Task 4 -Site Characteritation Task 5-Cleanup Planning Reorting Requirements The following reports shall be prepared by the consultant and submitted to the city for approval: 1.U.S. EPA ACRES reporting system information updates for assessed sites. 2.Draft and final work plans (as applicable by work assignment). 3.Technical memoranda. SCHEDULE OF WORK The city expects the consultant to start work as soon as a contract is signed.The city anticipates all work will be completed on or before July 6,2017. SOLICITATION PROCESS The city issued a Request for Proposal(RFP) for the services on October 6th and placed public notice in the Daily Journal of Commerce.The evaluation criteria detailed in the RFP for selection was as follows: •Firm and team qualifications—32 points *Project understanding and approach—44 points •Cost structure—20 points •Local/In-State presence—4 points Proposals were received from five firms by the November 3rd due date: •AMEC Environment&Infrastructure,Inc. •Cascade Earth Sciences •GC Environmental,Inc. •Terracon •Hart Crowser,Inc. Staff reviewed and scored the proposals with the aforementioned criteria and selected AMEC Environment& Infrastructure,Inc. and Terracon as the top two scoring firms and requesting they participate in an interview process with 25 additional points available as detailed in the RFP. Upon completion of the interviews and reviewing the total evaluation scores,AMEC Environment&Infrastructure,Inc.was determined to be the top ranking firm. OTHER ALTERNATIVES The Local Contract Review Board may direct staff to shelve this contract and bring the work forward at a later date. Doing so would likely create a scenario where new solicitations would be required. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Tigard Comprehensive Plan Economic Development Goal 9.1 Develop and maintain a strong,diversified, and sustainable local Economy Goal 9.3 Make Tigard a prosperous and desirable place to live and do business DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time this contract has been presented to the Local Contract Review Board. Fiscal Impact Cost: $400,000 Budgeted (yes or no): Yes Where budgeted?: General Fund Additional Fiscal Notes: The grant was recognized in the 2014-2015 1st Quarter supplemental budget. Revenues were recognized in the General Fund with an equal increase in the Community Development program's expenditures. Attachments No file()attached AIS-2093 10. Business Meeting Meeting Date: 01/27/2015 Length(in minutes):5 Minutes Agenda Title: City Council Goals for 2015-17 Prepared For: Marty Wine,City Management Submitted By: Norma Alley,City Management Item Type: Motion Requested Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information ISSUE Review and adopt the 2015-17 City Council Goals. STAFF RECOMMENDATION / ACTION REQUEST Review and adopt the 2015-17 City Council Goals. KEY FACTS AND INFORMATION SUMMARY On December 22,the City Council met in a goal setting session focused on the next two years.The facilitated discussion had two parts.The first was to identify and discuss four priority areas where the Council agrees that it should focus its attention and action over the next two years. -Downtown - River Terrace -Tigard Triangle - Recreation Through its discussion,the City Council developed goals in each area including Community Engagement. A draft document is attached to this agenda item summary outlining the goals in more active language,and their associated milestones. A draft of potential goals that included the key milestones in each area was presented by the City Manager. The Council reviewed draft goal language and the timelines. In addition,the City Council identified five areas that deserve fuller discussion and attention through Council workshop meeting discussion. -Timing of future ballot measures -Southwest Corridor process -Annexation strategy -Charter revisions -Highway 99/congestion Through subsequent discussion and suggestion,the Council agreed that additional discussion about the next steps on the Strategic Plan and Homelessness were topics that should also be scheduled for discussion for a future Council workshop. OTHER ALTERNATIVES The Council may: - Choose to amend these goals for the next two year period. -Develop alternative goals for adoption. - Not adopt council goals. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION On December 22,2014, the City Council met to discuss 2015-17 City Council goals. While the City will focus on many things in the coming years, the Council chooses a two-year window for goal-setting regarding the priority for its energy and focus because the five current members of the Council will serve together during this time. Attachments Council Goals 15-17 AgendaQuick©2005-2015 Destiny Software Inc.,All Rights Reserved 2015-2017 Tigard City Council Goals Priorities for Council Attention and Action 1. Provide Recreation Opportunities for the People of Tigard Objectives Estimated Timeline Establish city recreation program in 2015-16 adopted budget Begin July 2015 • Recreation clearinghouse and program guide (Year 1) • Grants &scholarships • Recreation coordinator- staff position • Programs and classes (beginning Year 2) • Outdoor events (Year 2) _ • Indoor events (Year 3) Explore feasibility of partnership opportunities, including THPRD, December 2015 YMCA, other city, or non-profit opportunities;establish facility partnership if feasible Consider a voter-approved measure to fund recreation November 2016 2. Make Downtown Tigard a Place Where People Want to Be Objectives Estimated Timeline • Support residential and mixed use development in walkable Throughout 2015-2017 and transit-supported areas by completing the Ash Ave/Burnham Redevelopment project • Increase walkable access to open space by advancing plans for new downtown open space,including the Tigard Street Trail plaza,the Fanno Creek Overlook, and a Main Street plaza, including programming • Strengthen downtown's identity by completing gateway improvements and install art at both Main Street entrances • Support walkability by completing two Strolling Street projects • Secure brownfields cleanup grant (if eligible) to facilitate infill or open space development enabling a more walkable and interconnected downtown • Promote downtown has a place to shop, dine and recreate Through communications and support of TDA activities. 1 3. Adopt Tigard Triangle Strategic Plan and Enable Future Development Capacity Objectives Estimated Timeline Committee recommendation;Council consideration and adoption Spring 2015 of Tigard Triangle Strategic Plan Begin project implementation of 1-5 year actions Summer 2015 • Regulatory changes o Amend comprehensive plan, development code, Town Center designation,Transportation,Parks and Trail Plans, and parking requirements • Consider Infrastructure Investment During 2016 o Red Rock Creek o Stormwater management plan o Parks,Plazas and Open Space • Develop Incentives and Public Private Partnerships During 2016 o LID o Urban Renewal District o Vertical Housing o Business or Economic Improvement District o Grant Programs o Business/District Association 4. Enable Groundbreaking in River Terrace by Summer 2015 Objectives Estimated Timeline Infrastructure Financing Project (RT and Citywide) • Council Briefing February 2015 • SDC Notice and Methodology February 2015 • Council Hearing- SDCs April 2015 River Terrace Community Plan Implementation • Zoning Districts February 2015 • Code Amendments February 2015 Permitting • Early assistance for land use applications (ongoing) • Land use applications Winter 2015 • Building and site permits Winter 2016 Public Facilities • City of Tigard downstream stormwater conveyance analysis Summer 2015 • Clean Water Services pump station Winter 2016 • City of Tigard 550-Zone Water Improvements Summer 2016 2 5. Expand Opportunities to Engage People in the Community Objectives Estimated Timeline Citywide Communications Plan (will include suggested Spring 2015 engagement improvements) Continue Council 1x10 meetings Quarterly throughout each year Community education; identify timing and content of measures for By end of 2015; ballot voter approval in 2016 Organize community engagement through increased work with Neighborhood Networks,in-person and online forums Issues for Further Council Discussion [Schedule for 2015 workshop meetings (3rd Tuesday) or study sessions] • SW Corridor- Mayor will brief Council at January Council Liaison reports • Pacific Highway/congestion(January 2015) • Annexation (Incentives Resolution in February, discussion February 2015) • Charter review(March 2015) • Future possible ballot measures (April 2015) • Strategic plan- what are next steps (to be scheduled) 3 City of Tigard, Oregon '' Affidavit of Posting T I GAIT In the Matter of the Proposed Ordinance(s) /5"-0 / Q 2 STA 11, OF OREGON ) County of Washington ) ss. City of Tigard ) I, (i1 ro ` A levle r,being first duly sworn (or affirmed),by oath (or affirmation), depose and say: That I posted in the following public and conspicuous places,a copy of Ordinance Number(s) which were adopted at the City Council 98/') meeting of - Q 7 d. 6)(4th a copy(s) of said Ordinance(s) being hereto attached and by reference made a part hereof, on the 2g-ft.—day of ` . �u , 201 1. Tigard City Hall, 13125 SW Hall Blvd.,Tigard, Oregon 2. Tigard Public Library, 13500 SW Hall Blvd.,Tigard, Oregon 3. Tigard Permit Center, 13125 SW Hall Blvd.,Tigard, Oregon Signature of Person who Performed Subscrib and swo gar affirmed. before me this 0Cd--.4.y of Signature of Notary Public for 0; - fin OFFICIAL SEAL { :; , NORMA I ALLEY fj L1adm\cathYVwmslposl ordinance 2DD6.doc r� _.,✓ NOTARY PUBLIC-OREGON \u, COMMISSION NO.465295 I(/` MY COMMISSION EXPIRES MARCH 23,2016