10/08/2014 - Minutes Intergovernmental Water Board JWB) Minutes
SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT
MEETING DATE: Wednesday, October 8, 2014, 5:30 p.m.
MEETING LOCATION: Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present:
Gretchen Buehner Representing the City of Tigard
Ken Henschel Representing the Tigard Water District (TWD)
Keith Jehnke Representing the City of Durham
Jodie Inman Member-At-Large
Note: King City representative David Newham resigned from the board in July, 2014. The King City City
Manager will no ti
fii Tigard staff when a new representative is appointed.
Members Absent: None
City of Tigard Staff Present:
Aaron Beattie Interim Utility Manager
Ron Blecker Utility Billing Supervisor
Judy Lawhead IWB Recorder
1. Call to Order, Roll Call and Introductions
Commissioner Buehner called the meeting to order at 5:35 p.m.
2. Approval of Minutes —September 11, 2014
Commissioner Jehnke moved to approve the September 11, 2014, minutes.
Commissioner Inman seconded the motion. The motion passed by unanimous vote of
the commissioners present,with Commissioners Buehner,Jehnke, Henschel, and Inman
voting yes.
3. Public Comments
There were no comments from the public.
4. Water Supply Update
Mr. Beattie reported:
• Average water use for the month of August was 9.1 million gallons per day
(mgd). This was about 500,000 gallons per day less than was used during August,
2013.
• Approximately 98 million gallons of water was pumped from well aquifer storage
and recovery (ASR) no. 1 as native groundwater for the year. 62 million gallons
was drawn from ASR no. 2,with approximately 79 million gallons left in storage,
or about 37 days at 1,500 gallons per minute withdrawal rate.
• As September and October water usage drops, staff will begin the injection cycle
for ASR well no. 2 sometime in December.
5. Update on Water Billing Cycles
Mr. Blecker referred to a memo that was mailed to board members on October 1, 2014,
and is on file in the IWB record. The memo from Toby LaFrance, presented four utility
meter reading scenarios for consideration as possible solutions to the current variability
in water billing cycles. Mr. Blecker explained that, while none of the four scenarios were
without fault, scenario number four would add the best level of precision. This system
would be based on average daily usage, and could take approximately 120 days to
implement.
After discussion, the board came to a consensus that they would like to know the
answers to the following questions:
• How many water customers have been affected by variable billing cycles?
• What is the dollar amount collected from customers who were affected by the
higher rates?
• How much would it cost the city to implement a solution?
• Is it possible to implement a consistent system of reading meters every month with
a plus or minus variable of only one or two days?
Mr. Blecker will provide the board with answers to those questions by means of a
memo to be included in the November packet.
Note: Commissioner Inman left the meeting at 6:70 p.m.
6. Informational Items
Commissioner Buchner reported:
• A review of the results of the water and sewer rate studies is tentatively scheduled for
the November 18, 2014,Tigard City Council meeting.
• The River Intake Pump Station (RIPS) is nearly complete,with deconstruction of
scaffolding that remains in the water scheduled to take place next summer.
• Total cost of the Lake Oswego Tigard Water Partnership project is still expected to
be very close to the original estimate, with completion expected to be close to
September, 2015.
7. Non-Agenda Items
Staff was asked to provide the board with an update regarding representation from
the City of King City.
8. Next Meeting
November 12, 2014, at 5:30 p.m.
Public Works Auditorium, 8777 SW Burnham Street,Tigard, Oregon
9. Adjournment
At 6:30 p.m. Commissioner Henschel moved to adjourn the meeting. Commissioner
Jehnke seconded the motion. The meeting adjourned by unanimous vote of the
commissioners present,with Commissioners Buehner,Jehnke, and Henschel voting yes.
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