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Cascadian Landscapers, Inc ~ C150031 CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM (THIS FORM MUST ACCOMPANY EVERY CONTRACT) , � Contract Title: Tree Maintenance Number: Contractor: Cascadian Landscapers,Inc. Contract Total: $6,000.r415-for 3 years Contract Overview: Tigard High school Phase II Tree maintenance for 3 years maintenance will be completed January 4,2017. Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate ® Low Risk Reduction Steps: Risk Comments: Risk Signature: Contract Manager: Greg Stout Ext: 2817 Department: Parks Department Type: n Purchase Agreement ❑ Personal Service ® General Service ❑ Public Improvement ❑ IGA ❑ Other: Start Date: 10/9/14_ End Date: 1/4/17 Quotes/Bids/Proposal: FIRM AMOUNT/SCORE Cascadian Landscapers,Inc. 100 Account String: Fund-Division-Account Work Order—Activity Type Amount Year 1 420.8000.56005.92017.260.140 4o() siltorft Year 2 420.8000.56005.92017.260.140 2,(100 Year 3 420.8000.56005.92017.260.140 tib I,I- ftpary 14 00 Year 4 5 tine Year 5 Approvals - LCRB Date: Department Comments: .147 Department Signature: ! Contract # 1 SCO3 CITY OF TIGARD,OREGON AGREEMENT FOR SERVICES RELATED TO TREE MAINTENANCE THIS AGREEMENT made and entered into this 9th day of October, 2014 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called "City", and Cascadian Landscapers, Inc.,hereinafter called"Contractor",collectively known as the"Parties." RECITALS WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services; and WHEREAS, Contractor is in the business of providing specific services and is aware of the purposes for which City requires the services; and WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the services described in Contractor's bid or proposal; THEREFORE,The Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor agrees to provide services related to tree maintenance as detailed in Exhibit A — Scope of Services and by this reference made a part hereof. 2. EFFECTIVE DATE AND DURATION Contractor shall initiate services upon receipt of City's notice to proceed, together with an executed copy of this Agreement. This Agreement shall become effective upon the date of execution and shall expire, unless otherwise terminated or extended, on January 31, 2017. All services shall be completed prior to the expiration of this Agreement. 3. COMPENSATION City agrees to pay Contractor a rate of Two Hundred and No/100 Dollars ($200.00) each month for the services described herein. The total amount of this contract shall not exceed Six Thousand and No/100 Dollars ($6,000.00). Payment shall be based upon the following applicable terms: A. Payment will be made in installments based on Contractor's invoice, subject to the approval by the City, and not more frequently than monthly. Payment shall be made only for work actually completed as of the date of invoice. B. Payment by City shall release City from any further obligation for payment to Contractor, for services performed or expenses incurred as of the date of the invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein. C. Contractor shall make payments promptly, as due, to all persons supplying labor or materials for the prosecution of this work. D. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on any account of any labor or material furnished. E. Contractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. F. If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due, City may pay such claim and charge the amount of the payment against funds due or to become due the Contractor. The payment of the claim in this manner shall not relieve Contractor or their surety from obligation with respect to any unpaid claims. G. Contractor shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one work week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. H. Contractor shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical, surgical, hospital care or other needed care and attention incident to sickness or injury to the employees of Contractor or all sums which Contractor agrees to pay for such services and all moneys and sums which Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. I. The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract during the current fiscal year. Appropriations for future fiscal years shall be subject to budget approval by the City Council. 4. ASSIGNMENT/DELEGATION Neither party shall assign or transfer any interest in or duty under this Agreement without the written consent of the other and any attempted assignment or transfer without the written consent of the other party shall be invalid. 5. SUBMITTING BILLS AND MAKING PAYMENTS All notices and bills shall be made in writing and may be given by personal delivery,mail or fax. Payments may be made by personal delivery, mail, or electronic transfer. The following addresses shall be used to transmit notices,bills,payments,and other information: CITY OF TIGARD CASCADIAN LANDSAPERS,INC. Attn: Greg Stout, Env. Program Coord. Attn: Arthur Meisner, COO Address: 13125 SW Hall Blvd. Address: 21510 NW Farm Park Drive Tigard, Oregon 97223 Hillsboro, Oregon 97124 Phone: (503) 718-2817 Phone: (503) 647-9933 Fax: (503) 684-7297 Fax: (503) 647-9922 Email: gregsa,,tigard-or.gov Email: art @cascadianlandscapers.com 2 I Page 6. TERMINATION The parties agree that any decision by either party to terminate this Agreement before the 315` day of January, 2017 shall be accompanied by thirty (30) days written notice to the other party prior to the date termination would take effect. There shall be no penalty for early termination. If City terminates the contract pursuant to this paragraph,it shall pay Contractor for services rendered prorated to the date of termination. 7. ACCESS TO RECORDS City shall have access to such books, documents, papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts. 8. FORCE MAJEURE Neither City nor Contractor shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, natural disaster, war, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled shall within ten (10) days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall, however,make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue performance of its obligation under the Agreement. 9. NON-DISCRIMINATION Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with Disabilities Act of 1990, ORS 659A.142, and all regulations and administrative rules established pursuant to those laws. 10. INDEMNITY Contractor agrees to and shall defend, indemnify and hold harmless City, City's officers, employees, agents and representatives from and against all liability, claims, costs, demands, judgments, penalties, and causes of action of any kind or character, or other costs or expenses incidental to the investigation and defense thereof, of whatever nature, resulting from or arising out of the activities of the Contractor or its subcontractors, agents, or employees in performance of this contract, except, however, that the foregoing shall not apply to liability that arises out of the City's, its officers, employees, agents and representatives sole negligence. If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the remainder of this indemnification. 11. INSURANCE Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover risks arising directly or indirectly out of Contractor's activities or work hereunder. 3 I Page II The policy or policies of insurance maintained by the Contractor shall provide at least the following limits and coverages: A. Commercial General Liability Insurance Contractor shall obtain, at contractor's expense, and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 3,000,000 Products-Completed Operations Aggregate 2,000,000 Personal&Advertising Injury 1,000,000 Each Occurrence 2,000,000 Fire Damage (any one fire) 50,000 B. Pollution Liability Insurance Contractor shall obtain, at Contractor's expense, and keep in effect during the term of this contract, Pollution Liability Insurance with limits of at least $2,000,000 per occurrence. Coverage shall include claims for investigation and legal defense costs, for bodily injury and property damage, including loss of use of damaged property or of property that has not been physically damaged or destroyed. Such coverage must provide coverage for both on-site and off-site clean-up costs and cover gradual and sudden pollution.by the Contractor, its employees, subcontractors, or independent contractors. C. Commercial Automobile Insurance Contractor shall also obtain, at contractor's expense, and keep in effect during the term of the contract, Commercial Automobile Liability coverage including coverage for all owned, hired, and non-owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence shall not be less than$2,000,000. If Contractor uses a personally-owned vehicle for business use under this contract, the Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business automobile liability coverage for all owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence shall not be less than$2,000,000. D. Workers' Compensation Insurance The contractor, its Subcontractors, if any, and all employers providing work, labor, or materials under this Contract that are subject employers under the Oregon Workers' Compensation Law shall comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Contractors who perform work without the assistance or labor of any 4IPage employee need not obtain workers' compensation coverage. All non-exempt employers shall provide Employer's Liability Insurance with coverage limits of not less than $1,000,000 each accident. E. Additional Insured Provision All policies aforementioned, other than Workers' Compensation and Professional Liability, shall include the City its officers, employees, agents and representatives as additional insureds with respect to this contract. F. Insurance Carrier Rating Coverages provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. All policies of insurance must be written by companies having an A.M. Best rating of "A-VII" or better, or equivalent. The City reserves the tight to reject all or any insurance carrier(s) with an unacceptable financial rating. G. Self-Insurance The City understands that some Contractors may self-insure for business risks and the City will consider whether such self-insurance is acceptable if it meets the minimum insurance requirements for the type of coverage required. If the Contractor is self- insured for commercial general liability or automobile liability insurance the Contractor must provide evidence of such self-insurance. The Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a form acceptable to the City. The City reserves the right in its sole discretion to determine whether self- insurance is adequate. H. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Contractor shall furnish a Certificate of Insurance to the City. No contract shall be effective until the required Certificates of Insurance have been received and approved by the City. The certificate will specify and document all provisions within this contract and include a copy of Additional Insured Endorsement. A renewal certificate will be sent to the below address prior to coverage expiration. I. Independent Contractor Status The service or services to be rendered under this contract are those of an independent contractor. Contractor is not an officer, employee or agent of the City as those terms are used in ORS 30.265. J. Primary Coverage Clarification The parties agree that Contractor's coverage shall be primary to the extent permitted by law. The parties further agree that other insurance maintained by the City is excess and not contributory insurance with the insurance required in this section. K. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in all general liability, professional liability,pollution and errors and omissions policies required by this contract. 5 I Page A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded to: City of Tigard Attn: Contracts and Purchasing Office 13125 SW Hall Blvd. Tigard, Oregon 97223 At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company may be required to be forwarded to the above address. Such policies or certificates must be delivered prior to commencement of the work. The procuring of such required insurance shall not be construed to limit contractor's liability hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount of any damage,injury,or loss caused by negligence or neglect connected with this contract. 12. ATTORNEY'S FEES In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs, including witness fees (expert and non-expert), attorney's fees and court costs on appeal. 13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES Contractor shall comply with all applicable federal, state and local laws, rules and regulations, including, but not limited to, the requirements concerning working hours, overtime, medical care, workers compensation insurance, health care payments, payments to employees and subcontractors and income tax withholding contained in ORS Chapters 279A, 279B, and 279C, the provisions of which are hereby made a part of this agreement. 14. CITY OF TIGARD BUSINESS LICENSE Contractor shall obtain,prior to the execution of any performance under this Agreement,a City of Tigard Business License. The Tigard Business License is based on a calendar year with a December 31st expiration date. New businesses operating in Tigard after June 30th of the current year will pay a pro-rated fee though the end of the calendar year. 15. CONFLICT BETWEEN TERMS It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract, this instrument shall control and nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith. 16. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the agreement. 6 I Page • 17. COMPLETE AGREEMENT This Agreement,including the exhibits,is intended both as a final expression of the Agreement between the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibits, the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B,Exhibit A shall control. No waiver, consent,modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. Contractor,by the signature of its authorized representative,hereby acknowledges that he/she has read this Agreement, understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF, City has caused this Agree • se exe cuted by its duly authorized undersigned officer and Contractor has executed this A.Bement o - d..te hereinabove first written. CITY 0: TI . • ' CASCAD �►�DSCAPERS,INC. / / l� B Authoriz' Aty Representative B orized Contractor Representative /// / 101912.o1L/ Date Date 7 I Page EXHIBIT A SCOPE OF SERVICES SITES & END OF MAINTENANCE DATES • Tigard High School Phase II January 4th 2017 1. GENERAL A. Watering Contractor shall review irrigation for coverage and plugged heads and/or drip emitters once a month during the irrigation season. A report to follow each site visit and will be sent to the city. When directed to do so by the city, Contractor shall acquire and deliver clean well water to plants in project planting areas using a tanker truck and hoses. Contractor shall ensure that each live plant planted in the area identified for watering receives the specified quantity of water at the specified time. Contractor shall review trees with Rainbird or Dri-water Plus irrigation supplements once a month during the irrigation season and replace irrigation supplements as needed. A report to follow each site visit and will be sent to the city. B. Compost/Mulch Provide and install compost/mulch at beginning of each growing season. Compost/mulch layer is to be a minimum of three (3) inches at all times. Rake out beds once a month for a neat and uniform appearance. C. Project Site Contractor shall maintain project site in a neat and orderly appearance. Debris and trash in bed areas to be removed on each site visit. D. Plant Replacement Tree damages as a result of ice, snow, wind, disease, or insects shall be repaired or replaced by the Contractor as required. Receive approval from city before proceeding. Trees that are damaged or die from Contractor negligence shall be replaced and the warranty period extended three years after replacement at the Contractor's expense and at no cost to the city. Receive approval from city before proceeding. E. Weed/Pest Control Contractor shall submit a Weed/Pest Control Plan. The Weed/Pest Control Plan shall define all scheduled applications of herbicides/pesticide products, along with the location, rate, frequency, season and method of application. The Contractor may submit for preapproval the use of herbicides/pesticides to be applied on an as needed basis in anticipation of probable weed growth or infestations. No herbicides/pesticides shall be applied until Weed/Pest Control Plan is approved and all applications shall be in accordance with the plan. If unanticipated weed growth or infestations occur, the Contractor shall be required to modify Weed/Pest Control Plan and secure city's written approval prior to application. 8 I Page All applications of herbicides/pesticides shall be performed by an Oregon State licensed commercial applicator. All precautions shall be taken in the handling and applications of all herbicides/pesticides as stated on the product label. No contamination of vicinity water systems or storm drain systems allowed. No cleaning of equipment or disposal of products allowed in project vicinity. All applications will utilize IPM principles. When spraying no herbicide to come in contact with tree foliage or trunks, either from direct or indirect contact of overspray during weed control. No chemical weed control within the dripline of newly established trees. Hand pulling of weeds only. Granular applications are permitted within dripline of trees during and beyond second year of planting. Review work tasks with city prior to spraying. F. Weeding Perform as necessary to keep planting beds clean once a month. Spray for weed control once a month in planting areas as required. No spraying allowed within dripline of associated trees. Hand pulling of weeds required. G. Pruning When directed to do so by City, Contractor shall prune trees beginning after the first full growing season in order to begin developing strong structure and desirable form. All pruning shall be performed or directly supervised by an ISA certified arborist. All pruning shall be in accordance with ANSI A-300 guidelines or ISA Tree Pruning Guidelines. The basic goal of pruning shall be the development of a strong leader and crown structure. This shall be accomplished by: 1) Maintaining a single, straight trunk and removing or pruning back strong branches that compete with it. 2) Providing adequate vertical and radial spacing of potential scaffold branches. Branches shall be less than three quarters diameter of the main stem and spaced at least 6-12 inches apart. 3) Maintaining temporary branches (small laterals below the desired height of the lowest main branch) along the trunk for the first 2-4 years after planting until they become one- half inch in diameter. 4) Providing adequate distribution of foliage throughout the crown. One half of the foliage should be on branches (permanent and temporary) arising in the lower two-thirds of the tree. Pruning cuts shall be made just outside the branch collar of the parent branch with sharp, clean bypass type hand pruning shears. Cuts that are larger than one-half inch in diameter shall be made with sharp, clean lopping shears or pruning saws. H. Fertilizing Refer maintenance schedule for types and times of application. 1) Tree Fertilization: Fertilization is based on tree/soil conditions and soil report to be determined by city. 2) Turf Areas: Organic Fertilizer: Nutri-Rich (8-2-4) 2. TASKS 9 I Page A licensed and bonded applicator in the State of Oregon is required to apply herbicides and pesticides. The contractor shall bear the responsibility of properly applying all chemicals within the scope of work and shall correct any damage arising from improper handling at no additional expense to the city. A. Monthly Outline of Maintenance Tasks 1) January a) Inspect trees for insects and disease. b) Inspect trees for signs of mechanical and animal damage. c) Remove weeds and trash from all bed areas. d) Rake out bed areas for neat,uniform appearance. e) Sweep/blow hard surfaces adjacent to work areas at the conclusion of site visit. 2) February a) Inspect trees for insects and disease. b) Inspect trees for signs of mechanical and animal damage. c) Remove weeds and trash from all bed areas. d) Rake out bed areas for neat,unifo.un appearance. e) Sweep/blow hard surfaces adjacent to work areas at the conclusion of site visit. 3) March a) Inspect trees for insects and disease. b) Inspect trees for signs of mechanical and animal damage. c) Initiate spring pre-emergence weed control for planting bed areas: (follow manufacturer's instructions Casoron/G-4, 1.5#/1,000 sq. ft., or approved). d) Remove weeds and trash from all bed areas. e) Rake out bed areas for neat,uniform appearance. f) Activate Irrigation system. Refer to specifications. g) Review operation of the irrigation system for coverage and plugged heads and/or drip emitters. h) Water as requited. i) Monitor and replace irrigation supplements as needed. j) Sweep/blow hard surfaces adjacent to work areas at the conclusion of site visit. 4) April a) Inspect trees for insects and disease. b) Inspect trees for signs of mechanical and animal damage. c) Mulch in tree bed areas. d) Stake if needed. e) Remove weeds and trash from all bed areas. f) Rake out bed areas for neat, uniform appearance. g) Review operation of the irrigation system for coverage and plugged heads and/or drip emitters. h) Water as required. i) Monitor and replace irrigation supplements as needed. j) Sweep/blow hard surfaces adjacent to work areas at the conclusion of site visit. 5) May 10IPage a) Provide structural pruning as required. b) Inspect trees for insects and disease. c) Inspect trees for signs of mechanical and animal damage. d) Remove weeds and trash from all bed areas. e) Rake out bed areas for neat,uniform appearance. f) Fertilize all trees (local weather conditions will determine when this is to occur.) g) Review operation of the irrigation system for coverage and plugged heads and/or drip emitters. h) Monitor and replace irrigation supplements as needed. i) Water as required. 6) une a) Inspect trees for insects and disease. b) Inspect trees for signs of mechanical and animal damage. c) Remove weeds and trash from all bed areas. d) Rake out bed areas for neat,uniform appearance. e) Review operation of the irrigation system for coverage and plugged heads and/or drip emitters. f) Water as required. g) Monitor and replace irrigation supplements as needed. h) Sweep/blow hard surfaces adjacent to work areas at the conclusion of site visit. 7) July a) Inspect trees for insects and disease. b) Inspect trees for signs of mechanical and animal damage. c) Remove weeds and trash from all bed areas. d) Rake out bed areas for neat,uniform appearance. e) Review operation of the irrigation system for coverage and plugged heads and/or drip emitters. f) Water as required. g) Monitor and replace irrigation.supplements as needed. h) Sweep/blow hard surfaces adjacent to work areas at the conclusion of site visit. 8) August a) Inspect trees for insects and disease. b) Inspect trees for signs of mechanical and animal damage. c) Remove weeds and trash from all bed areas. d) Rake out bed areas for neat,uniform appearance. e) Review operation of the irrigation system for coverage and plugged heads and/or drip emitters. f) Water as required. g) Monitor and replace irrigation supplements as needed. h) Sweep/blow hard surfaces adjacent to work areas at the conclusion of site visit. 9) September a) Provide structural pruning as required. b) Inspect trees for insects and disease. c) Inspect trees for signs of mechanical and animal damage. 11 I Page d) 2nd application of pre-emergence herbicide for weed control in all planting areas. (Follow manufacturer's instructions - Casoron/G-4, 1.5#/1,000 sq. ft., or approved.) e) Remove weeds and trash from all bed areas. f) Rake out bed areas for neat,uniform appearance. g) Review operation of the irrigation system for coverage and plugged heads and/or drip emitters. h) Water as required. i) Monitor and replace irrigation supplements as needed. j) Sweep/blow hard surfaces adjacent to work areas at the conclusion of site visit. 10) October a) Inspect trees for insects and disease. b) Inspect trees for signs of mechanical and animal damage. c) Remove weeds and trash from all bed areas. d) Rake out bed areas for neat,uniform appearance. e) Review operation of the irrigation system for coverage and plugged heads. f) Water as required. g) Monitor and replace irrigation supplements as needed. h) Sweep/blow hard surfaces adjacent to work areas at the conclusion of site visit. 11) November a) Inspect trees for insects and disease. b) Inspect trees for signs of mechanical and animal damage. c) Remove weeds and trash from all bed areas. d) Leaf removal: Remove all leaves from hard surface areas, turf areas,planter beds, and pedestrian walkways. e) Rake out bed areas for neat,uniform appearance. f) Irrigation Shut-down/Winterization: see below. Review with City. g) Sweep/blow hard surfaces adjacent to work areas at the conclusion of site visit. 12) December a) Inspect trees for insects and disease. b) Inspect trees for signs of mechanical and animal damage. c) Remove weeds and trash from all bed areas. d) Leaf removal: Remove all leaves from hard surface areas, turf areas,planter beds, and pedestrian walkways. e) Rake out bed areas for neat,uniform appearance. f) Sweep/blow hard surfaces adjacent to work areas at the conclusion of site visit. B. General Comments 1) Mulch a) Compost/mulch will be applied in main beds adjacent to buildings annually. Compost to be garden compost fully composted and meets or exceeds Oregon TILTH and Composting Standards. Grimm's Fuel Company: (503) 636-3623 garden compost or approved equal; submit analysis. Not required in beds with groundcover. Three inches (3") minimum depth and 2' minimum radius around trees is required. Provide city with schedule and cost prior to starting work. 12 I Page b) Mulch beds rings are to be widened to at least the tree dripline with tree growth. Verify mulch bed width with city prior to widening. 2) Irrigation a) Irrigation repairs will be on a time and materials basis. Prior approval from City is required. b) Observation and head adjustments to occur once a month by irrigation technician; refer to attached schedule. Coordinate with City. c) Existing irrigation stand-alone controllers are required to receive seasonal adjustments a minimum of four (4) times per year. Programming to be adjusted to fit the mowing schedule of each area. Irrigating of turf the night before mowing is not acceptable. Review proposed irrigation schedule with City. 3) Exclusion a) The following work will not be performed by the contractor without prior approval from the city: 1. Cleaning and/or repairing landscape and irrigation areas from acts of vandalism, or damages by others. (Take photographs for the record.) 2. Cleaning and/or repairing from acts of God. (Example: freeze,wind, fire, etc.) 3. Treatment for diseases or pests on trees, except as specified. Trees will be monitored for disease and pest problems and recommendations made to the City. 4. Required tree pruning over 10 feet in height. 4) Extra Work Billing a) All extra work will be approved in advance by the city and billed at the standard hourly rate established at the time the Maintenance Contract is signed. All extra work will be billed on a separate invoice. 5) Pruning a) Pruning will be done to enhance natural growth. Remove dead, damaged and diseased portions of the plant. All pruning cuts to be made correctly outside of branch ridge and branch bark collar in accordance with ANSI A300 Pruning Standards;review with City prior to undertaking each work task. 1. All Pruning to be completed to ANSI A300 Pruning Standards. 2. Prune trees as required to remove weak branching patterns and maintain balance of head growth development. Remove lower limbs when obstructing vehicular or pedestrian clearances. Remove lower branches of conifer trees when in conflict with growth of understory plantings. 6) Activate Irrigation System a) Landscape Maintenance Contractor is responsible for irrigation start-up: 1. D.C.V.: Remove any insulation material placed in D.C.V. vault. 2. Check each control valve. Screw valve stems down to the off position, open back to all the way open, and then turn down until maximum coverage with minimal misting has been attained. This will set the diaphragm to the proper position. 13IPage 3. After valve adjustments have been made, activate and run through the program to check for broken lines and broken and/or plugged heads and/or drip emitters. Coordinate with city. 4. Clean out heads and/or drip emitters, and adjust for proper coverage. This does take time, but it insures the city that the system is functioning properly and water conservation/dollar savings will be realized. 7) Irrigation Shut-Down/Winterization a) Landscape Maintenance Contractor's responsibility: 1. Controller: remove batteries. 2. Backflow Device: a. Install fiberboard insulation around D.C.V. for winter protection and/or fill vault with popcorn Styrofoam insulation as required for winter protection. b. The City will not pay for repairs to systems that result from freezing and inappropriate winterization. 3. System Air Injection — the entire system is to be "blown out" with an air compressor if the following steps are followed (when directed by city): a. This system can be blown out with a 125 CFM compressor. After hooking up the compressor, set up two short cycles to run. Insure one zone is on prior to opening the valve on the compressor. Gradual adjustment of pressure upward to 50 PSI will reduce the chance of water ram damaging components. If the heads do not pop up and seal, adjust the pressure upward until they do. NOTE: DO NOT EXCEED 70 PSI! b. At lower temperatures there is a potential for ice to build up in the nozzle and/or drip emitter. If the nozzle and/or drip emitter opening freezes shut, it is possible that the water will not be vacated from that area of the pipe and freeze damage may occur. c. Check the pipe closest to the compressor from time to time to ensure that it does not get hot to the touch. This is an indication that air velocity through the pipe is too great and should be reduced. Excess heat build-up can cause damage to the pipe and other components in the system. d. The time required to vacate a zone will be anywhere from three minutes and up. When the water coming from the sprinkler nozzle and/or drip emitter is reduced to a fine mist, an adequate amount of water has been blown from the system. 4. DO NOT: a. Exceed 70 PSI of air pressure to blow out systems that are designed to operate at less than 70 PSI water pressure. b. Stand over component parts while system is under air pressure. c. Leave air compressor unattended. d. Blow out an entire system through a pump. First blow out the system, then winterize the pump. e. Leave manual drain valves open. It could cause water to enter the system during winter thaws. f. Disassemble component parts while the system is under pressure. 14 I Page EXHIBIT B CONTRACTOR'S PROPOSAL 15 Page .,/\ 1 LCB #5185 CASCADIAN LANDSCAPERS, INC. (503) 647-9933 21510 NW Farm Park Drive, Hillsboro, OR 97124 Fax No. 647-9922 PROPOSAL September 11th, 2014 Attn:Joe Barrett, Sr. Management Analyst City of Tigard - Contracts& Purchasing Office 13125 SW Hall Blvd. Tigard, OR 97223 Email: Joseph®tigard-or.gov Total Pages: 1 TIGARD HIGH PHASE II TREE MAINTENANCE Scope of Work: • Includes equipment, labor and material to perform tree maintenance tasks as listed in the City of Tigard Tree Maintenance Scope of Services dated 9/3/14. • The end of the maintenance period for Tigard High School Phase II is January 4th, 2017. • Maintenance would be billed monthly at a rate of$20o.00/Month; for a total of $2,40o.00/Year. Tigard High Ph. II Tree Maint. TOTAL BASE BID: s2oo.00/Month* *Excludes Bonds&Taxes. Bid valid for 3o-days. If accepted,this clarification shall become part of the contract as an"Attachment". This proposal is conditioned upon the parties executing a subcontract having terms and conditions satisfactory to Cascadian Landscapers Inc. in its sole discretion. Please note escalation costs may be applied on contracts signed after the 3o-day acceptance period. Thank you, Arthur Meisner, COO Vice President/Secretary Cascadian Landscapers, Inc. CCB#51443/ LCB#5185/ESB #6891 art®cascadianlandscapers.com