05/20/2013 - MinutesI:\LRPLN\Planning Commission\2013 PC Packets\052013 minutes.docx Page 1 of 8
CITY OF TIGARD
PLANNING COMMISSION
Meeting Minutes
May 20, 2013
CALL TO ORDER
President Anderson called the meeting to order at 7:02 p.m. The meeting was held in the
Tigard Civic Center, Town Hall, at 13125 SW Hall Blvd.
ROLL CALL
Present: President Anderson
Vice President Rogers
Commissioner Doherty
Commissioner Feeney
Commissioner Gaschke
Commissioner Muldoon
Commissioner Schmidt
Commissioner Shavey
Absent: Commissioner Fitzgerald
Staff Present: Kenny Asher, Community Development Director; Tom McGuire,
Assistant Community Development Director; Sean Farrelly,
Downtown Redevelopment Project Manager; Darren Wyss, Senior
Planner; Chris Wiley, Senior Administrative Specialist.
COMMUNICATIONS
Commission Shavey told the members there was a SW Corridor Economic Summit
scheduled to take place at the library the following morning. He asked staff if they had any
more information to add. Sean replied staff would speak to the commission about it later in
the meeting.
CONSIDER MINUTES
May 6, 2013 Meeting Minutes: President Anderson asked if there were any additions,
deletions, or corrections to the May 6 minutes; there being none, Anderson declared the
minutes approved as submitted.
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BRIEFING – DOWNTOWN presented by Downtown Redevelopment Project Manager
Sean Farrelly . The PowerPoint presentation is shown as Attachment 1.
The downtown urban renewal district is 193 acres with approximately 200 businesses,
1,000 employees and 500 residents.
The largest expenditure of Urban Renewal funds to date is for the Burnham Street
improvements.
The Knoll was a project that didn’t use Urban Renewal funds but they worked in
partnership with the City and are a good prototype for development.
Façade Improvement Program and Targeted Improvement Program:
Six businesses that have received grants have already completed their projects:
Tigard Liquor Store, Under Water Works, Main Street Stamp and Stationery, the
building where the former Tigard Fitness was located, Main Street Cleaners and the
Diamond property.
Four businesses that have received grants are in the process of doing their façade
improvements now: Sherrie’s Jewelry Box, Rojas Market, Max’s Fanno Creek Pub
and Pacific Paint.
Targeted Improvement Program (TIP). The TIP’s current objective is to attract
restaurants, cafes, bakeries and similar businesses. Presently Symposium Coffee, a
business that is already established in a neighboring city, is in the process of
remodeling a portion of the Tigard Chamber of Commerce building property and
hopes to open on Memorial Day.
One approach the city is using to having successful development in the urban
renewal district is to forge public-private partnerships.
The city will work to identify Brownfields properties to coordinate redevelopment
resources and financing through grants and other government sources.
Main Street Green Street:
The meeting for the Downtown Gateway Public Art Review of Concepts scheduled
for this coming Wednesday, May 22, has been postponed. Our vision and the
topography of the sites present some design challenges for the artist and he needs
more time to develop his concepts. Sean will notify the commissioners when a
reschedule date is set.
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The Burnham Street parking lot construction is underway. The Main Street Green
Street project will result in the loss of some on-street parking spaces and the lot will
mitigate.
Improvements to the Fanno Creek Trail and the Tigard Street Trail leading into
downtown with the key goal to provide improved pedestrian/bicycle connections to
downtown.
The Tigard Area Farmers Market moved to the Public Works parking lot for this year and
there are plans to eventually locate it permanently in the downtown public area, the location
yet to be sited.
The City is partnering with the Tigard Area Chamber of Commerce to organize downtown
events. The downtown property owners have met. Commissioner Richard Shavey has
been very supportive of the downtown property owners group. The group is moving
toward a more formalized structure with a view toward partnering on projects with the
Chamber and the City.
A high capacity transit plan which would include downtown Tigard as a station is currently
under study. This could significantly increase the feasibility for residential and mixed use
redevelopment.
QUESTIONS OF STAFF
Where will public works relocate all their vehicles if residential development is put
in at their current site?
A site for a permanent location is still in discussion.
Electric charge stations – one of the commissioners has already heard reports that
people are parking there who aren’t in electric cars. Is there a penalty? What is the
code?
This is such a new problem, the code may not even address it but staff will look into it.
Brownfields properties – what is the situation in the downtown area?
There are a few properties on the State DEQ list that have underground storage tanks or
other documented contamination. The Brownfields inventory will include those properties
and others that, from a historical perspective or other research, would need to be looked at.
The grant from the State, the Business Oregon grant, will be used to hire a consultant to do
the inventory. Staff will do the public outreach in house. When staff goes through the grant
applications, we may ask for consultant help on some technical issues. If we’re successful in
the grant application, we’ll be using that money to hire environmental experts to do the
assessment and clean up.
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The commission members had questions about funding for the urban renewal plan.
Staff is working with an economic consultant on that. Our Finance Director will work with
the consultant so we have a financing model to work from. Twenty-two million dollars is
the maximum amount the city can borrow. That’s the amount the voters voted on for the
urban renewal plan. The city can borrow that money at any time during the 20 year urban
renewal period but can’t incur any further debt after 20 years, although the city can continue
to pay off the debt past the 20 year period. Any grant funds the city can get will be outside
of the twenty-two million dollars. At the planning commission’s request, staff agreed to go
over the financial model with them when it is ready.
What is the schedule for the remeander of Fanno Creek?
Clean Water Services and the city both have budget work to do yet. The work could
happen next year or the year after.
Will there be a new façade for the bike shop?
There hasn’t been an application for a façade grant for that building.
Have any larger developers shown an interest in the downtown area?
We’ve had conversations with several developers who have looked at the area. They tend
to like bigger parcels for development. Most of the larger parcels downtown are actively in
use and it appears the owners are content to stay there for the time being. We hope if we
can put residential development on the large parcel where Public Works is currently located,
that would be a big push forward for downtown development.
UPDATE – RIVER TERRACE COMMUNITY PLAN presented by Project Manager
Darren Wyss. The PowerPoint presentation is shown as Attachment 2.
The PowerPoint presentation includes the schedule timeline, the public involvement process,
planning commission’s role in the process and the natural resources and land use zoning tasks.
The timeline for the community plan includes the tasks and the anticipated date for the
completion of each of those tasks. The Planning Commission has seen this before in different
variations. Since the last time the Planning Commission has seen this, staff has moved the
timeline up from June of 2014 to March of 2014. It’s still the same load of tasks. Public
involvement tasks will run through the course of the project. The task to adopt the West Bull
Mountain Concept Plan Land Use has been completed. The Planning Commission made a
recommendation to adopt the land use plan in December 2012 and Council adopted it that
month as well.
Natural Resources and the Zoning tasks are currently in process and have been before the
community for feedback. Staff is currently in negotiations with a consultant to get a final scope
of work and scope of services to help complete the remaining seven tasks. The infrastructure
financing strategy will be key to this process in order to ensure the implementation of the
community plan will be successful.
The Technical Advisory Committee (TAC) is comprised of our agency partners; Beaverton,
ODOT, Washington County, and various other utility providers such as Clean Water Services.
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Council appointed a Stakeholder Working Group (SWG) which is comprised of landowners,
developers, representatives from community organizations, the school district and neighborhood
representatives.
Staff will hold a series of meetings with these two groups. Each of the topics that are listed on the
timeline slide will be reviewed twice. The first time the TAC and SWG will complete a preliminary
review of a topic. For instance, the Land Use/Zoning and Natural Resources tasks were brought to
the committees recently for them to provide us feedback. Staff was able to incorporate that feedback
and then present their information at a community meeting.
Staff will come back to the TAC and the SWG a second time for them to review and complete the
land use and natural resources tasks. At that second meeting, staff will also introduce the second set
of tasks TAC and SWG will be looking at, parks and water. The other tasks are all structured to
follow same process. Each of these tasks will also be brought to a community meeting for feedback.
The Planning Commission will be provided updates through the River Terrace Community Plan
process and hold some public hearings to make recommendations to council on various tasks, for
instance, zoning, updates to the TSP, adoption of natural resource maps and adoption of public
facilities plans. The commission, as well as the council, will need to weigh some policy choices
throughout the process. Staff will schedule some joint meetings so this can be discussed with Council
and the Planning Commission at the same time.
An example of policy decisions is weighing individual needs versus planning needs and how much
emphasis is given to each. Other considerations include park locations, how to fund the purchase of
these locations, the development and maintenance of the parks, transportation impacts from the
development, not only inside of River Terrace but the off-site impacts as well. We are working with
Beaverton, Washington County and ODOT on how to pay for those impacts. We also need to
consider infrastructure phasing as not all the properties will develop at the same time or have the same
access to utilities. Along with that would be financing strategy. How are we going to pay for all these
infrastructure improvements that need to be made in the River Terrace area? How do we strike that
fair balance between how much the developers are paying and how much the city subsidizes?
The first meetings focused on the natural resources task and land use and zoning. The natural
resources task involves applying the city’s natural resource program to the River Terrace area. This
includes the sensitive lands chapter in the community development code. We also have three adopted
maps that have some regulations associated with them. The maps show inventoried resources that
followed State guidelines during the inventory process.
The Significant Habitat Map was completed in 2005. This was accomplished through a Metro process
in partnership with the County’s Tualatin Basin partnership. There are no regulations associated with
this map. The Significant Tree Groves Map is also voluntary based and provides flexibility for
property owners during the development process if the property contains an inventoried tree grove.
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The Wetlands and Stream Corridors map is the only map of the three that has mandatory
regulations with it. This is due to Clean Water Services design and constructions standards and
setbacks. It’s required for all development around streams and wetlands. The wetland
delineations that were done as part of the concept plan process and adopted by the State will be
adopted into our local wetland inventory and integrated into the development process. Since
these maps were created following established regulations there was no feedback involved
however we wanted to make everyone aware it was our intention to bring these maps forward
and adopt them.
The City role in the land use/zoning task is to take what was done in the concept plan and
translate the recommended land uses into city zoning.
Staff applied zoning based on the concept plan to be reviewed by the committees. Meetings
were held with the SWG, TAC and the community. The majority of the meetings were spent in
small groups so the participants could discuss the different options offered in the zoning maps
that staff had brought before them. For the SWG and TAC meetings, the city provided two
different analyses. One was a pretty straightforward transition from the concept plan land uses
to city zoning. That was discarded early in the process. The second map, shown as Analysis 1
(Attachment 2, Slide 10) applies some more diversity from our zoning districts into the concept
plan recommended land uses. This was the choice that the Stakeholder Working Group and
Technical Advisory Committee recommended moving forward. They also provided a lot of
feedback and with that feedback we incorporated some changes to that first map to get to the
second map and the third map (Analysis 2 and 3) so the community would have a few options
to look at, to weigh and consider and give us feedback on the different choices. The first map
that was chosen shows a variation of R12 zoning up in the northern end of the plan and more
R7 zoning down at the southern portion. Based on feedback from the committees, we moved
some R25 up along Roy Rogers Road to wrap around the PGE sub-station and cell phone
tower. This higher density allowed for some of the R7 to be transferred to R4.5 down in the
southern portion where there are a lot of topography and natural resource issues. The third map
was a variation on that to mix some of the R25 into R40 adjacent to the neighborhood
commercial area. There was some feedback that higher densities will potentially be better for the
commercial area, to have higher population density there to provide support for the commercial
area and again this allowed some of the area down in the southern part of the planning area to
decrease to R4.5. All of the options meet the minimum density requirements that we have to
meet in this part of the planning process.
TAC Feedback (Slide 8)
Consensus for Mix of Zoning w/R-7
Density to Support Commercial Area
Higher Density to Surround PGE Substation
Higher Density Below Commercial Area
No R-4.5 West of Roy Rogers
Liked Transition from Existing Development
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SWG Feedback (Slide 9)
Implementation of R-7 Zoning
Zoning Follow Property Lines
Flexibility in Implementation
Lower Density in Significant Tree Groves
Liked Transition from Existing Development
Community Meeting Feedback (Slide 11)
Traffic Impacts Most Important Consideration
R-25 Preferred Over R-40
Liked Transition from Existing Development
Agreed with Higher Densities to Support Commercial Area
Small Groups – No Consensus
Surveys – Analysis 3 was Preferred
Online Survey Feedback (Slide 12)
Traffic Impacts Most Important Consideration
Existing Neighborhoods Preferred Option with Less
Adjacent Density
Finding Balance is Important
Analysis 1 was Preferred
Traffic impacts and where the density was located seemed to be the key topics of discussion.
There was agreement on the concept plan land uses. There was no definitive consensus on
where the different zoning was placed. Location was driving that preference. People didn’t
want high density close to where they lived. We will need to keep our committees focused
to find a balance that best serves the community’s needs.
Next steps for staff include presenting this same briefing tomorrow night to the city council.
Then staff will be bringing information back to the committees for final consensus about
zoning.
QUESTIONS OF STAFF
What kind of infrastructure plans are there to support the anticipated traffic
increase?
Roy Rogers is slated to be five lanes at some point in the future. Bull Mountain and Beef
Bend Road will be three lanes, one in each direction with a turn lane. The traffic impacts
people are concerned about are the streets that are at the edge of what was the former
urban growth boundary and that are proposed to be extended into River Terrace. The
impact of people traveling through the neighborhoods was the concern staff heard the
most.
City
ofn Tigard
Respect and Care | Do the Right Thing | Get it Done
Planning Commission
May 20, 2013
Downtown Urban Renewal Plan
Progress Update
tpc 052013 minutes_attachment 1
City of Tigard
Urban Renewal
•City Center Urban Renewal Plan implements Tigard
Downtown Improvement Plan
•Voter approved in 2006
•$22 million maximum indebtedness over 20 years
•About $1 million in TIF collected to date
•City Center Development Agency Board – decision maker,
City Center Advisory Commission- advises
tpc minutes 052013_attachment 1
50 Year Future Vision
Burnham Street
The Knoll
tpc minutes 052013_attachment 1
City of Tigard
Façade Improvement Program
•Started 2009
•22 properties/businesses have received/ are receiving
architectural design assistance
•6 grant awarded projects completed
•4 grant awarded projects currently in progress
•7 new applications since January 1, 2013
•Private Investment Leveraged
o $104, 598 in costs for completed projects leveraged
approximately $451,000 in private investment
City of Tigard
Façade Improvement Program
Completed Projects
Tigard Liquor Store: Before
After
Completed: 2010
Grant: $25,000
Under Water Works: before
After
Completed: 2011
Grant: $7,781
Main St. Stamp & Stationery: before
After
Completed: 2011
Grant: $4,485
Former Tigard Fitness: before
After
Completed:2012
Grant : $9,580
Tigard Main St. Cleaners: before
After
Completed: 2012
Grant: $16,620 tpc minutes 052013_attachment 1
12564 SW Main St. (Diamond Property):
before
After
Completed 2013
Grant $18,750
City of Tigard
Projects awarded grants, in
progress
Sherrie’s Jewelry Box
Rojas Market
Max’s Fanno Creek Brewpub
Pacific Paint (formerly A-Boy)
City of Tigard
Targeted Improvement Program
•Established in August, 2012.
•Offers a 50 percent matching grant (up to $75,000) to
help offset the costs of interior tenant improvements
•Targeted business types (currently, the focus is on
new restaurants, cafes, bakeries or similar businesses.)
Symposium Coffee
TIP grant: $24,000 awarded
Façade grant : $12,500 awarded
City of Tigard
Public Private Partnerships
•Façade and Targeted improvement Programs
•Development Opportunity Studies
•Partnering with developer George Diamond on Public
Works site (pending CET Grant decision)
City of Tigard
Brownfields
•“Brownfields” are defined by the EPA as “real property, the
expansion, redevelopment, or reuse of which may be
complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.”
•CCDA’s strategy will be to provide and coordinate resources
to facilitate the redevelopment of properties that may be
contaminated.
•An anticipated mix of urban renewal, state, and federal
funds.
•Small grant from Business Oregon
•Federal EPA grant application in fall 2013
Main Street Green Street
Main Street Green Street
Main Street Gateway Public Art
City of Tigard
Public Art Visioning
Burnham Street Parking Lot
Burnham Street Parking Lot
City of Tigard
Fanno Creek Park and Trail
•New Trail Section (Main St. to Grant Ave.)
•Pacific Highway Undercrossing
•Re-meander project
•Public space purchase
Fanno Creek Re-Meander
Pacific Highway Undercrossing
Tigard Street Trail
Tigard Area Farmer’s Market
Move to Downtown
tpc minutes 052013_attachment 1
City of Tigard
Downtown Events
•Partnering with Tigard Area Chamber of Commerce to
organize Downtown events (Third Friday, Street Fair-
August 17th)
•http://exploredowntowntigard.com
•https://www.facebook.com/ExploreDowntownTigard
Potential HCT Station
City of Tigard
Questions?
CITY OF TIGARD
Respect and Care | Do the Right Thing | Get it Done
Tigard Planning Commission
River Terrace Community Plan Update
May 20, 2013 Planning Commission Update
tpc 052013 minutes_attachment 2
CITY OF TIGARD
Purpose of the Presentation
RTCP Process
Schedule/Timeline
Public Involvement
PC Role
Natural Resources Task
Land Use/Zoning Task
Committee Feedback
Community Feedback
CITY OF TIGARD
CITY OF TIGARD
RTCP Process
Public Involvement
TAC & SWG Meetings
•Land Use/Zoning & Natural Resources
•Parks & Water
•Stormwater, Sanitary Sewer, Transportation
•Infrastructure Financing Strategy
•Final Review
Community Meetings
Planning Commission Role
Public Hearings & Recommendations
CITY OF TIGARD
Natural Resources Task
Update 3 City Maps
Significant Habitat
Significant Tree Groves
Wetlands & Stream Corridors
CITY OF TIGARD
Natural Resources Task
Map Regulations Requirements/Incentives
Significant Tree Groves Voluntary 1.Reduced minimum density-18.790.050D(1)
2.Residential density transfer-18.790.050D(2)
3.Adjustments to commercial & industrial development standards-
18.790.050D(3)
Significant Habitat Area Voluntary 1.Up to 50% adjustment to dimensional standards-18.775.100A
2.Reduced minimum density-18.775.100C
3.Low Impact Development (LID) options- various sections
Wetlands & Stream Corridor Mandatory 1.Comply with CWS “Design & Construction Standards”-18.775.050A
2.Wetland delineation may be required-18.775.050B
3.Comply with Statewide Planning Goal 5 Natural Resources and
Comprehensive Plan process- 18.775.090A & 18.775.130
CITY OF TIGARD
Land Use/Zoning Task
WBMCP Recommended Land Uses
Council Adoption – December 2012
Translate to Tigard Zoning
TAC & SWG Meetings
Provided 2 Different Analyses
Solicited Feedback – Small Group Discussions
Incorporated Feedback for Community Meeting
Community Meeting
Provided 3 Different Analyses
Feedback In-Person & Online Survey
CITY OF TIGARD
Land Use/Zoning Task
TAC Feedback
Consensus for Mix of Zoning w/R-7
Density to Support Commercial Area
Higher Density to Surround PGE Substation
Higher Density Below Commercial Area
No R-4.5 West of Roy Rogers
Liked Transition from Existing Development
CITY OF TIGARD
Land Use/Zoning Task
SWG Feedback
Implementation of R-7 Zoning
Zoning Follow Property Lines
Flexibility in Implementation
Lower Density in Significant Tree Groves
Liked Transition from Existing Development
CITY OF TIGARD
Land Use/Zoning Task
Community Meeting
CITY OF TIGARD
Land Use/Zoning Task
Community Meeting Feedback
Traffic Impacts Most Important Consideration
R-25 Preferred Over R-40
Liked Transition from Existing Development
Agreed with Higher Densities to Support Commercial Area
Small Groups – No Consensus
Surveys – Analysis 3 was Preferred
CITY OF TIGARD
Land Use/Zoning Task
Online Survey Feedback
Traffic Impacts Most Important Consideration
•Existing Neighborhoods Preferred Option with Less Adjacent
Density
•Finding Balance is Important
Analysis 1 was Preferred
CITY OF TIGARD
Summary of Feedback
Agreement on Concept Plan Land Uses
No Organized Call for Changes
No Definitive Consensus on Zoning
Location Driving Preference
Individual Needs vs. Community Plan Needs
Need to Keep Committees Focused
Find Balance that is Supported
CITY OF TIGARD
Questions?