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05/20/2013 - MinutesI:\LRPLN\Planning Commission\2013 PC Packets\052013 minutes.docx Page 1 of 8 CITY OF TIGARD PLANNING COMMISSION Meeting Minutes May 20, 2013 CALL TO ORDER President Anderson called the meeting to order at 7:02 p.m. The meeting was held in the Tigard Civic Center, Town Hall, at 13125 SW Hall Blvd. ROLL CALL Present: President Anderson Vice President Rogers Commissioner Doherty Commissioner Feeney Commissioner Gaschke Commissioner Muldoon Commissioner Schmidt Commissioner Shavey Absent: Commissioner Fitzgerald Staff Present: Kenny Asher, Community Development Director; Tom McGuire, Assistant Community Development Director; Sean Farrelly, Downtown Redevelopment Project Manager; Darren Wyss, Senior Planner; Chris Wiley, Senior Administrative Specialist. COMMUNICATIONS Commission Shavey told the members there was a SW Corridor Economic Summit scheduled to take place at the library the following morning. He asked staff if they had any more information to add. Sean replied staff would speak to the commission about it later in the meeting. CONSIDER MINUTES May 6, 2013 Meeting Minutes: President Anderson asked if there were any additions, deletions, or corrections to the May 6 minutes; there being none, Anderson declared the minutes approved as submitted. I:\LRPLN\Planning Commission\2013 PC Packets\052013 minutes.docx Page 2 of 8 BRIEFING – DOWNTOWN presented by Downtown Redevelopment Project Manager Sean Farrelly . The PowerPoint presentation is shown as Attachment 1. The downtown urban renewal district is 193 acres with approximately 200 businesses, 1,000 employees and 500 residents. The largest expenditure of Urban Renewal funds to date is for the Burnham Street improvements. The Knoll was a project that didn’t use Urban Renewal funds but they worked in partnership with the City and are a good prototype for development. Façade Improvement Program and Targeted Improvement Program:  Six businesses that have received grants have already completed their projects: Tigard Liquor Store, Under Water Works, Main Street Stamp and Stationery, the building where the former Tigard Fitness was located, Main Street Cleaners and the Diamond property.  Four businesses that have received grants are in the process of doing their façade improvements now: Sherrie’s Jewelry Box, Rojas Market, Max’s Fanno Creek Pub and Pacific Paint.  Targeted Improvement Program (TIP). The TIP’s current objective is to attract restaurants, cafes, bakeries and similar businesses. Presently Symposium Coffee, a business that is already established in a neighboring city, is in the process of remodeling a portion of the Tigard Chamber of Commerce building property and hopes to open on Memorial Day.  One approach the city is using to having successful development in the urban renewal district is to forge public-private partnerships.  The city will work to identify Brownfields properties to coordinate redevelopment resources and financing through grants and other government sources. Main Street Green Street:  The meeting for the Downtown Gateway Public Art Review of Concepts scheduled for this coming Wednesday, May 22, has been postponed. Our vision and the topography of the sites present some design challenges for the artist and he needs more time to develop his concepts. Sean will notify the commissioners when a reschedule date is set. I:\LRPLN\Planning Commission\2013 PC Packets\052013 minutes.docx Page 3 of 8  The Burnham Street parking lot construction is underway. The Main Street Green Street project will result in the loss of some on-street parking spaces and the lot will mitigate.  Improvements to the Fanno Creek Trail and the Tigard Street Trail leading into downtown with the key goal to provide improved pedestrian/bicycle connections to downtown. The Tigard Area Farmers Market moved to the Public Works parking lot for this year and there are plans to eventually locate it permanently in the downtown public area, the location yet to be sited. The City is partnering with the Tigard Area Chamber of Commerce to organize downtown events. The downtown property owners have met. Commissioner Richard Shavey has been very supportive of the downtown property owners group. The group is moving toward a more formalized structure with a view toward partnering on projects with the Chamber and the City. A high capacity transit plan which would include downtown Tigard as a station is currently under study. This could significantly increase the feasibility for residential and mixed use redevelopment. QUESTIONS OF STAFF Where will public works relocate all their vehicles if residential development is put in at their current site? A site for a permanent location is still in discussion. Electric charge stations – one of the commissioners has already heard reports that people are parking there who aren’t in electric cars. Is there a penalty? What is the code? This is such a new problem, the code may not even address it but staff will look into it. Brownfields properties – what is the situation in the downtown area? There are a few properties on the State DEQ list that have underground storage tanks or other documented contamination. The Brownfields inventory will include those properties and others that, from a historical perspective or other research, would need to be looked at. The grant from the State, the Business Oregon grant, will be used to hire a consultant to do the inventory. Staff will do the public outreach in house. When staff goes through the grant applications, we may ask for consultant help on some technical issues. If we’re successful in the grant application, we’ll be using that money to hire environmental experts to do the assessment and clean up. I:\LRPLN\Planning Commission\2013 PC Packets\052013 minutes.docx Page 4 of 8 The commission members had questions about funding for the urban renewal plan. Staff is working with an economic consultant on that. Our Finance Director will work with the consultant so we have a financing model to work from. Twenty-two million dollars is the maximum amount the city can borrow. That’s the amount the voters voted on for the urban renewal plan. The city can borrow that money at any time during the 20 year urban renewal period but can’t incur any further debt after 20 years, although the city can continue to pay off the debt past the 20 year period. Any grant funds the city can get will be outside of the twenty-two million dollars. At the planning commission’s request, staff agreed to go over the financial model with them when it is ready. What is the schedule for the remeander of Fanno Creek? Clean Water Services and the city both have budget work to do yet. The work could happen next year or the year after. Will there be a new façade for the bike shop? There hasn’t been an application for a façade grant for that building. Have any larger developers shown an interest in the downtown area? We’ve had conversations with several developers who have looked at the area. They tend to like bigger parcels for development. Most of the larger parcels downtown are actively in use and it appears the owners are content to stay there for the time being. We hope if we can put residential development on the large parcel where Public Works is currently located, that would be a big push forward for downtown development. UPDATE – RIVER TERRACE COMMUNITY PLAN presented by Project Manager Darren Wyss. The PowerPoint presentation is shown as Attachment 2. The PowerPoint presentation includes the schedule timeline, the public involvement process, planning commission’s role in the process and the natural resources and land use zoning tasks. The timeline for the community plan includes the tasks and the anticipated date for the completion of each of those tasks. The Planning Commission has seen this before in different variations. Since the last time the Planning Commission has seen this, staff has moved the timeline up from June of 2014 to March of 2014. It’s still the same load of tasks. Public involvement tasks will run through the course of the project. The task to adopt the West Bull Mountain Concept Plan Land Use has been completed. The Planning Commission made a recommendation to adopt the land use plan in December 2012 and Council adopted it that month as well. Natural Resources and the Zoning tasks are currently in process and have been before the community for feedback. Staff is currently in negotiations with a consultant to get a final scope of work and scope of services to help complete the remaining seven tasks. The infrastructure financing strategy will be key to this process in order to ensure the implementation of the community plan will be successful. The Technical Advisory Committee (TAC) is comprised of our agency partners; Beaverton, ODOT, Washington County, and various other utility providers such as Clean Water Services. I:\LRPLN\Planning Commission\2013 PC Packets\052013 minutes.docx Page 5 of 8 Council appointed a Stakeholder Working Group (SWG) which is comprised of landowners, developers, representatives from community organizations, the school district and neighborhood representatives. Staff will hold a series of meetings with these two groups. Each of the topics that are listed on the timeline slide will be reviewed twice. The first time the TAC and SWG will complete a preliminary review of a topic. For instance, the Land Use/Zoning and Natural Resources tasks were brought to the committees recently for them to provide us feedback. Staff was able to incorporate that feedback and then present their information at a community meeting. Staff will come back to the TAC and the SWG a second time for them to review and complete the land use and natural resources tasks. At that second meeting, staff will also introduce the second set of tasks TAC and SWG will be looking at, parks and water. The other tasks are all structured to follow same process. Each of these tasks will also be brought to a community meeting for feedback. The Planning Commission will be provided updates through the River Terrace Community Plan process and hold some public hearings to make recommendations to council on various tasks, for instance, zoning, updates to the TSP, adoption of natural resource maps and adoption of public facilities plans. The commission, as well as the council, will need to weigh some policy choices throughout the process. Staff will schedule some joint meetings so this can be discussed with Council and the Planning Commission at the same time. An example of policy decisions is weighing individual needs versus planning needs and how much emphasis is given to each. Other considerations include park locations, how to fund the purchase of these locations, the development and maintenance of the parks, transportation impacts from the development, not only inside of River Terrace but the off-site impacts as well. We are working with Beaverton, Washington County and ODOT on how to pay for those impacts. We also need to consider infrastructure phasing as not all the properties will develop at the same time or have the same access to utilities. Along with that would be financing strategy. How are we going to pay for all these infrastructure improvements that need to be made in the River Terrace area? How do we strike that fair balance between how much the developers are paying and how much the city subsidizes? The first meetings focused on the natural resources task and land use and zoning. The natural resources task involves applying the city’s natural resource program to the River Terrace area. This includes the sensitive lands chapter in the community development code. We also have three adopted maps that have some regulations associated with them. The maps show inventoried resources that followed State guidelines during the inventory process. The Significant Habitat Map was completed in 2005. This was accomplished through a Metro process in partnership with the County’s Tualatin Basin partnership. There are no regulations associated with this map. The Significant Tree Groves Map is also voluntary based and provides flexibility for property owners during the development process if the property contains an inventoried tree grove. I:\LRPLN\Planning Commission\2013 PC Packets\052013 minutes.docx Page 6 of 8 The Wetlands and Stream Corridors map is the only map of the three that has mandatory regulations with it. This is due to Clean Water Services design and constructions standards and setbacks. It’s required for all development around streams and wetlands. The wetland delineations that were done as part of the concept plan process and adopted by the State will be adopted into our local wetland inventory and integrated into the development process. Since these maps were created following established regulations there was no feedback involved however we wanted to make everyone aware it was our intention to bring these maps forward and adopt them. The City role in the land use/zoning task is to take what was done in the concept plan and translate the recommended land uses into city zoning. Staff applied zoning based on the concept plan to be reviewed by the committees. Meetings were held with the SWG, TAC and the community. The majority of the meetings were spent in small groups so the participants could discuss the different options offered in the zoning maps that staff had brought before them. For the SWG and TAC meetings, the city provided two different analyses. One was a pretty straightforward transition from the concept plan land uses to city zoning. That was discarded early in the process. The second map, shown as Analysis 1 (Attachment 2, Slide 10) applies some more diversity from our zoning districts into the concept plan recommended land uses. This was the choice that the Stakeholder Working Group and Technical Advisory Committee recommended moving forward. They also provided a lot of feedback and with that feedback we incorporated some changes to that first map to get to the second map and the third map (Analysis 2 and 3) so the community would have a few options to look at, to weigh and consider and give us feedback on the different choices. The first map that was chosen shows a variation of R12 zoning up in the northern end of the plan and more R7 zoning down at the southern portion. Based on feedback from the committees, we moved some R25 up along Roy Rogers Road to wrap around the PGE sub-station and cell phone tower. This higher density allowed for some of the R7 to be transferred to R4.5 down in the southern portion where there are a lot of topography and natural resource issues. The third map was a variation on that to mix some of the R25 into R40 adjacent to the neighborhood commercial area. There was some feedback that higher densities will potentially be better for the commercial area, to have higher population density there to provide support for the commercial area and again this allowed some of the area down in the southern part of the planning area to decrease to R4.5. All of the options meet the minimum density requirements that we have to meet in this part of the planning process. TAC Feedback (Slide 8) Consensus for Mix of Zoning w/R-7 Density to Support Commercial Area Higher Density to Surround PGE Substation Higher Density Below Commercial Area No R-4.5 West of Roy Rogers Liked Transition from Existing Development I:\LRPLN\Planning Commission\2013 PC Packets\052013 minutes.docx Page 7 of 8 SWG Feedback (Slide 9) Implementation of R-7 Zoning Zoning Follow Property Lines Flexibility in Implementation Lower Density in Significant Tree Groves Liked Transition from Existing Development Community Meeting Feedback (Slide 11) Traffic Impacts Most Important Consideration R-25 Preferred Over R-40 Liked Transition from Existing Development Agreed with Higher Densities to Support Commercial Area Small Groups – No Consensus Surveys – Analysis 3 was Preferred Online Survey Feedback (Slide 12) Traffic Impacts Most Important Consideration Existing Neighborhoods Preferred Option with Less Adjacent Density Finding Balance is Important Analysis 1 was Preferred Traffic impacts and where the density was located seemed to be the key topics of discussion. There was agreement on the concept plan land uses. There was no definitive consensus on where the different zoning was placed. Location was driving that preference. People didn’t want high density close to where they lived. We will need to keep our committees focused to find a balance that best serves the community’s needs. Next steps for staff include presenting this same briefing tomorrow night to the city council. Then staff will be bringing information back to the committees for final consensus about zoning. QUESTIONS OF STAFF What kind of infrastructure plans are there to support the anticipated traffic increase? Roy Rogers is slated to be five lanes at some point in the future. Bull Mountain and Beef Bend Road will be three lanes, one in each direction with a turn lane. The traffic impacts people are concerned about are the streets that are at the edge of what was the former urban growth boundary and that are proposed to be extended into River Terrace. The impact of people traveling through the neighborhoods was the concern staff heard the most. City ofn Tigard Respect and Care | Do the Right Thing | Get it Done Planning Commission May 20, 2013 Downtown Urban Renewal Plan Progress Update tpc 052013 minutes_attachment 1 City of Tigard Urban Renewal •City Center Urban Renewal Plan implements Tigard Downtown Improvement Plan •Voter approved in 2006 •$22 million maximum indebtedness over 20 years •About $1 million in TIF collected to date •City Center Development Agency Board – decision maker, City Center Advisory Commission- advises tpc minutes 052013_attachment 1 50 Year Future Vision Burnham Street The Knoll tpc minutes 052013_attachment 1 City of Tigard Façade Improvement Program •Started 2009 •22 properties/businesses have received/ are receiving architectural design assistance •6 grant awarded projects completed •4 grant awarded projects currently in progress •7 new applications since January 1, 2013 •Private Investment Leveraged o $104, 598 in costs for completed projects leveraged approximately $451,000 in private investment City of Tigard Façade Improvement Program Completed Projects Tigard Liquor Store: Before After Completed: 2010 Grant: $25,000 Under Water Works: before After Completed: 2011 Grant: $7,781 Main St. Stamp & Stationery: before After Completed: 2011 Grant: $4,485 Former Tigard Fitness: before After Completed:2012 Grant : $9,580 Tigard Main St. Cleaners: before After Completed: 2012 Grant: $16,620 tpc minutes 052013_attachment 1 12564 SW Main St. (Diamond Property): before After Completed 2013 Grant $18,750 City of Tigard Projects awarded grants, in progress Sherrie’s Jewelry Box Rojas Market Max’s Fanno Creek Brewpub Pacific Paint (formerly A-Boy) City of Tigard Targeted Improvement Program •Established in August, 2012. •Offers a 50 percent matching grant (up to $75,000) to help offset the costs of interior tenant improvements •Targeted business types (currently, the focus is on new restaurants, cafes, bakeries or similar businesses.) Symposium Coffee TIP grant: $24,000 awarded Façade grant : $12,500 awarded City of Tigard Public Private Partnerships •Façade and Targeted improvement Programs •Development Opportunity Studies •Partnering with developer George Diamond on Public Works site (pending CET Grant decision) City of Tigard Brownfields •“Brownfields” are defined by the EPA as “real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.” •CCDA’s strategy will be to provide and coordinate resources to facilitate the redevelopment of properties that may be contaminated. •An anticipated mix of urban renewal, state, and federal funds. •Small grant from Business Oregon •Federal EPA grant application in fall 2013 Main Street Green Street Main Street Green Street Main Street Gateway Public Art City of Tigard Public Art Visioning Burnham Street Parking Lot Burnham Street Parking Lot City of Tigard Fanno Creek Park and Trail •New Trail Section (Main St. to Grant Ave.) •Pacific Highway Undercrossing •Re-meander project •Public space purchase Fanno Creek Re-Meander Pacific Highway Undercrossing Tigard Street Trail Tigard Area Farmer’s Market Move to Downtown tpc minutes 052013_attachment 1 City of Tigard Downtown Events •Partnering with Tigard Area Chamber of Commerce to organize Downtown events (Third Friday, Street Fair- August 17th) •http://exploredowntowntigard.com •https://www.facebook.com/ExploreDowntownTigard Potential HCT Station City of Tigard Questions? CITY OF TIGARD Respect and Care | Do the Right Thing | Get it Done Tigard Planning Commission River Terrace Community Plan Update May 20, 2013 Planning Commission Update tpc 052013 minutes_attachment 2 CITY OF TIGARD Purpose of the Presentation RTCP Process Schedule/Timeline Public Involvement PC Role Natural Resources Task Land Use/Zoning Task Committee Feedback Community Feedback CITY OF TIGARD CITY OF TIGARD RTCP Process Public Involvement TAC & SWG Meetings •Land Use/Zoning & Natural Resources •Parks & Water •Stormwater, Sanitary Sewer, Transportation •Infrastructure Financing Strategy •Final Review Community Meetings Planning Commission Role Public Hearings & Recommendations CITY OF TIGARD Natural Resources Task Update 3 City Maps Significant Habitat Significant Tree Groves Wetlands & Stream Corridors CITY OF TIGARD Natural Resources Task Map Regulations Requirements/Incentives Significant Tree Groves Voluntary 1.Reduced minimum density-18.790.050D(1) 2.Residential density transfer-18.790.050D(2) 3.Adjustments to commercial & industrial development standards- 18.790.050D(3) Significant Habitat Area Voluntary 1.Up to 50% adjustment to dimensional standards-18.775.100A 2.Reduced minimum density-18.775.100C 3.Low Impact Development (LID) options- various sections Wetlands & Stream Corridor Mandatory 1.Comply with CWS “Design & Construction Standards”-18.775.050A 2.Wetland delineation may be required-18.775.050B 3.Comply with Statewide Planning Goal 5 Natural Resources and Comprehensive Plan process- 18.775.090A & 18.775.130 CITY OF TIGARD Land Use/Zoning Task WBMCP Recommended Land Uses Council Adoption – December 2012 Translate to Tigard Zoning TAC & SWG Meetings Provided 2 Different Analyses Solicited Feedback – Small Group Discussions Incorporated Feedback for Community Meeting Community Meeting Provided 3 Different Analyses Feedback In-Person & Online Survey CITY OF TIGARD Land Use/Zoning Task TAC Feedback Consensus for Mix of Zoning w/R-7 Density to Support Commercial Area Higher Density to Surround PGE Substation Higher Density Below Commercial Area No R-4.5 West of Roy Rogers Liked Transition from Existing Development CITY OF TIGARD Land Use/Zoning Task SWG Feedback Implementation of R-7 Zoning Zoning Follow Property Lines Flexibility in Implementation Lower Density in Significant Tree Groves Liked Transition from Existing Development CITY OF TIGARD Land Use/Zoning Task Community Meeting CITY OF TIGARD Land Use/Zoning Task Community Meeting Feedback Traffic Impacts Most Important Consideration R-25 Preferred Over R-40 Liked Transition from Existing Development Agreed with Higher Densities to Support Commercial Area Small Groups – No Consensus Surveys – Analysis 3 was Preferred CITY OF TIGARD Land Use/Zoning Task Online Survey Feedback Traffic Impacts Most Important Consideration •Existing Neighborhoods Preferred Option with Less Adjacent Density •Finding Balance is Important Analysis 1 was Preferred CITY OF TIGARD Summary of Feedback Agreement on Concept Plan Land Uses No Organized Call for Changes No Definitive Consensus on Zoning Location Driving Preference Individual Needs vs. Community Plan Needs Need to Keep Committees Focused Find Balance that is Supported CITY OF TIGARD Questions?