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09/16/2013 - Minutes CITY OF TIGARD PLANNING COMMISSION Meeting Minutes September 16, 2013 CALL TO ORDER President Anderson called the meeting to order at 7:02 p.m. The meeting was held in the Tigard Civic Center,Town Hall, at 13125 SW Hall Blvd. ROLL CALL Present: President Anderson Commissioner Doherty Commissioner Feeney Commissioner Fitzgerald Commissioner Gaschke Commissioner Muldoon Vice President Rogers Commissioner Schmidt Commissioner Shavey Absent: None Staff Present: Kenny Asher, Community Development Director; Tom McGuire, Assistant Community Development Director; Lloyd Purdy, Economic Development Manager; Doreen Laughlin, Executive Assistant;John Floyd,Associate Planner; Cheryl Caines,Associate Planner Also Present: Council Liaison: Gretchen Buehner PLANNING COMMISSIONER COMMUNICATIONS Councilor Gretchen Buehner came by and asked the commissioners if they had any issues from the commissioners. CIP suggested joint meeting with Parks and give input to Council. CONSIDER MINUTES June 17 and June 24 Meeting Minutes: President Anderson asked if there were any additions, deletions, or corrections to the June 17 minutes; there being none,Anderson declared the minutes approved as submitted. President Anderson then asked if there were any additions, deletions, or corrections to the June 24 minutes; there being none, Anderson declared the minutes approved as submitted. UPDATE: TIGARD TRIANGLE Cheryl Caines,Associate Planner, spoke to the commission. She noted that there had been an update on the Tigard Triangle in February 2013 and one on the Public Involvement Plan in May 2013. She went over the following information with the commissioners. Since the May update: ❑❑Proposals from interested consultants have been reviewed. Page 1 of 6 ❑❑David Evans &Associates, Inc. (DEA) was awarded the ODOT contract. ❑❑Developed other plans for communities similar to the Tigard Triangle that looks at existing uses/conditions and how to integrate complementary uses and improve transportation choices and connectivity. ❑❑Project team is currently working on Tasks 1 (Public Involvement/Interagency Coordination) and 2 (Existing Conditions) ❑❑DEA preparing an Existing Conditions report: Reviewed current city plans, policies and regulations e.g. HCT Land Use Plan, Comp Plan, Development Code, etc. along with existing infrastructure, market conditions and physical features that impact development within the Triangle ❑❑Conducted interviews with developers of mixed use projects, brokers and those in the finance field in order to understand what regulations, incentives and densities work best for redevelopment in suburban settings. ❑❑City has contracted with Jean Lawson Associates (JLA) to: D facilitate the Citizen Advisory Committee (CAC) meetings D conduct stakeholder interviews and finished, putting together a summary assist with public information materials, including videos for the project website CAC & Stakeholders ❑❑City Council passed the resolutions on September 3rd establishing the Tigard Triangle Citizen Advisory Committee (TTCAC) and appointing the members, 13 members ❑❑Stakeholders are from government agencies, community organizations, Tigard Triangle area businesses and property owners and residents of Tigard. ❑❑Based on Council feedback, additional outreach to areas north of Pacific Highway CPO 4M and LO-across I-5 ❑❑Website is up and running. ❑❑Information was gathered from the stakeholder interviews to develop some FAQs for the website. ❑❑Interested parties can sign up for the Community Development listsery to receive updates and important meeting information. ❑❑First Technical Advisory Committee (TAC) September 24 at 9:00- Town Hall ❑❑First Citizen Advisory Committee (CAC) -Sept 25 at 6 pm PW Auditorium D discuss the project background, meeting guidelines, member roles and review of the Existing Conditions Report D process D discuss what people have been saying about the area D use the feedback from these meetings to finalize the report Page 2 of 6 Next Up ❑❑The next Planning Commission update will be in mid-October to present the following work products: 0 0 Final Existing Conditions Report 0 0 Findings of the Expert Interviews 0 0 Stakeholder Interview Summary UPDATE PARKS ZONING DISTRICT Associate Planner John Floyd gave a report regarding the Parks Zone Project. He explained that a Parks Zoning project is a Text Amendment to the Development Code plus a Zoning Map Amendment. It will more efficiently regulate the development of public parkland and recreational facilities in light of the increasing number of parks projects. Where are we at with regard to the Parks Zoning District? In addition to meeting with the Planning Commission in June, staff met with Council, Parks, and Recreation Advisory Board (PRAB), parks staff, and reviewed 17 other jurisdictions to get a perspective on what was needed and what the common approaches were. When staff presented the project to the Planning Commission on June 16, the commission requested a follow up briefing on the results of the survey of other jurisdictions. Survey results summarized in handout: 1. Use of a dedicated park zone is not without precedent a. 3 had dedicated zones b. 9 had a comparable or umbrella zone c. 5 did not have a dedicated zone 2. Review Processes Varied a. About half segmented review process by typology of park improvement b. The split was generally split between active and passive uses 3. Few had specific standards a. Those discovered typically addressed setback, height, and lighting. b. Provided good examples of some alternative approaches to our present standards. Puts the goals and structure of the parks zone project into perspective: 1. Not breaking new ground in the use of this zone, established examples of how the city can move away from a uniform Conditional Use Process towards a more nuanced and sensitive process in line with city goals and values. Page 3 of 6 2. An internal draft is presently under review by Community Development and Public Works staff. ❑❑Hoping for a public review draft by end of September. o This is driving the public outreach schedule. o Best to approach public with an informed proposal rather than asking about it in the abstract. ❑❑Mirrors the split review process by typology found in many other jurisdictions ❑ Would retain conditional use process for improvements likely to result in neighborhood impacts o Facilities for organized sports and social events o Outdoor lights and sound systems o Large structures and parking lots ❑❑Would exempt small structures and low-impact projects from land use review, provided they met specified development standards. o Park furnishings such as playgrounds or public art o Trails o Small outdoor athletic facilities not intended or designed for group sports o Small structures ❑❑Creates new development standards o Varies by typology of development with different standards for things like: 0 0 Playgrounds 0 0 Restrooms 0 0 Ball fields 0 0 Indoor Recreational Centers o Creates more flexibility for parks department 0 0 No more uniform setbacks 0 0 Adjusts for adjacent zoning 0 0 Provides an adjustment process o Builds upon existing standards 0 0 Dog park standards are carried forward ❑"Also started to take a closer look at our terminology in anticipation of some bigger code changes next year. Public outreach is presently scheduled for October through a combination of communication methods: ❑❑Project Website ❑❑Listsery& Social Media Announcements Page 4 of 6 ❑❑Mailings ❑❑On-Site Posters at major park facilities ❑❑Requests for Agency Comments ❑❑November cityscape which would be mailed out at the end of October Hearings are tentatively scheduled for November, and time has been reserved on the calendar. BRIEFING ECONOMIC DEVELOPMENT MANAGER INTRODUCTION AND ECONOMIC DEVELOPMENT DISCUSSION Community Development Director, Kenny Asher, s newly hired Economic Development Manager. Kenny said it appears that the environment in Tigard is business friendly and that economic development is something, not only the Planning Commission believes is important, but also citizens, and the City Council. He said Lloyd would walk the group through the Economic Development Work Program as it has been constructed by the two of them and, because of the timing of this meeting, the commissioners will be the first group to hear this; Lloyd will be in front of City Council shortly with the same presentation. Kenny said this will be the work-in-progress economic development program for the next couple of years. Lloyd gave a brief bio and went over his credentials. He distributed to the commissioners an overview of the Economic Development Work Plan for 2013-2014 (Exhibit A). The work plan lays out where he believes Tigard should be heading with economic development in the near- to mid-term. He said he and Kenny had come up with this outline, and that it will be important to Tigard as they develop something that Tigard has never had before, that is, an Economic Development P this time, but nto a strategy. They want to make sure the things they are doing are relevant and helpful, and pertain to economic development as it relates to Tigard - community- with different assets, resources, and opportunities. He went on to say the contents of the work plan are consistent with the City of Tigard Comprehensive Plan, Goals 9.1, 9.2, and 9.3. It provides strategies, tactics, and actions that support the Plan and integrate more specific details, outcomes, and potential economic development partners as implementable projects. The plan encompasses activity in three general areas of economic development: 1) Asset Development; this is an economic term ) Technical Assistance again, an economic development term h business and how to keep the term simple; and then 3) Innovation and Entrepreneur Development. Some of this is more opportunistic and some of it is strategic. How do we build entrepreneurial relationships cultivating investment in Tigard. How do we bring in funding for infrastructure, from other partners like the state and the Fed? How do we bring in private resources, development, and real estate? How do we bring in employees people who live here and work here and how do we develop the workforce? Those are important parts of economic development. This plan talks about tactics that will be worked on over the next year - 16 months - and beyond. We will hit all those areas. Page 5 of 6 Lloyd went on to explain the different ways he would endeavor to accomplish the various ideas. COMMENTS FROM THE COMMISSIONERS Commissioner Shavey gave accolades to City Manager Marty Wine, Kenny Asher, and the present City Council for moving on the idea of Economic Development and particularly for hiring an Economic Development Manager. He believes Lloyd will do (and has done) a great job and is impressed with the amount of work he's put into developing this program in the short 40 days since he came onboard. The commissioner suggested that the Planning Commission might have a workshop with Lloyd to see how they can possibly help him, as a group, in promoting economic development. President Anderson seconded that and told Lloyd that he would like him to consider the Planning Commission as willing partners to him if he'd like to bring something to them in a workshop or any other type of forum. Kenny Asher said he believes the Planning Commission will be a natural partner with economic development and that they will be working pretty closely together on various things. OTHER BUSINESS Tom McGuire,Assistant Community Development Director, gave an update on some of the upcoming Planning Commission items. He said even though summer was light, he believes fall and winter should be pretty steady. Some of the big projects that will be coming back with updates are the Parks Project (November into December); a Tree Code update; a Tigard Triangle briefing. Regarding River Terrace — consultants have been hired— the group is up and running— consistent updates on that will be upcoming. Susan Shanks is the city's new Senior Planner and she is in the process of having everything regarding Rivet Terrace transferred over to her. She will be here to give the next River Terrace briefing. CALL FOR FUTURE AGENDA ITEMS ADJOURNMENT President Anderson adjourned the meeting at 8:30 p.m. Doreen Laughlin, PlannirrgCC =mission Secretary ATTEST: President Tom Anderson Page 6 of 6 City of Tigard Economic Development Work Plan 2013-2014 City of Tigard's Comprehensive Plan Goal 9.1, 9.2, & 9.3 focuses on the economic development role of the City. The following work plan outline provides strategies, tactics, and actions that support the comprehensive plan and integrate more specific details, outcomes, and potential economic development partners as implementable projects. This work plan encompasses activity in three general areas of economic development(Asset Development, Technical Assistance and Innovation/Entrepreneur Development) to attract, encourage and cultivate investment in Tigard. Groundwork Building Partnerships Proactive Building Capacity Proactive Develop Data Resources Proactive Economic Report Card Proactive Business Visits Proactive Relationship Building Proactive Lead Response Reactive Develop Policy Proactive Putting Tigard on the Map Reactive Business Assistance Building Infrastructure Reactive Local Business Retention and Expansion Proactive Workforce Match Making Reactive Business Liaison Proactive Business Friendly Procedures Proactive Innovation Cultivating Innovation Proactive 1