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11/18/2009 - Packet r City of Tigard Committee for Citizen Involvement — Agenda yr _ MEETING DATE: Wednesday, November 18, 2009, 7:00-8:30 p.m. MEETING LOCATION: Tigard Library, Second Floor Conference Room (Located on east side of building) 13500 SW Hall Blvd., Tigard, OR 97223 1. (Info) Welcome and Introductions 7:00-7:03 PM 2. (Action) Approval of September and October Minutes 7:03-7:13 4. (Info) Census Complete Count Committee Training 7:13-8:00 /John Chism/ 5. (Discussion) Fanno Creek Conference Topics Discussion, continued 8:00-8:10 /Marissa Daniels/ 8. (Discussion) City Council Goal Recommendations 8:10-8:20 /Marissa Daniels/ 3. (Info) Neighborhood Networks Update 8:20-8:30 /Joanne Bengston/ 9. (Info) Other Business/Announcements/Next Agenda 8:30-8:33 Next meeting: • Wednesday, December 16, 2009, Library Second Floor Conference Room COMMITTEE FOR CITIZEN INVOLVEMENT AGENDA— November 18, 2009 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 1 CITY OF TIGARD COMMITTEE FOR CITIZEN INVOLVEMENT Meeting Minutes September 16, 2009 CALL TO ORDER Committee Chair Basil Christopher called the meeting to order at 7:10 PM. The meeting was held in Tualatin Valley Fire and Rescue Fire Station 50 at 12671 SW Walnut Street. ROLL CALL Members Present: Chairman Basil Christopher, Sue Carver,Bev Froude, Connie Ramaekers Members Absent: Gary Jelinek, Rex Caffall, Patti Anda,John Harris Staff Present: Liz Newton,Assistant City Manager; Susan Hartnett,Assistant Community Development Director; Dianna Weston, Community Events Coordinator; Marissa Daniels, Associate Planner WELCOME AND INTRODUCTIONS Liz Newton introduced Dianna Weston who is the City's new Community Events Coordinator. Basil asked each member to introduce themselves and to include how long they have been volunteering in Tigard. Bev got started when a neighbor asked her to volunteer at a voting booth and she has been involved ever since; Basil got involved in the mid 1990's as a CIT Facilitator,he is also the ODOT Region 1 Bike and Pedestrian Coordinator; Connie has been volunteering in Tigard since the 1980's and currently works for the Tigard Tualatin School District as part of Tigard Turns the Tide, a group that works to combat underage drinking. Susan Hartnett introduced herself. She first got interested in Planning while working in her Neighborhood Association in Portland. She then got her Masters at PSU and worked for the City of Portland for 15 years. She is thrilled to be in Tigard, and said it is interesting to learn a new job and a new community at the same time. Basil welcomed everyone to the meeting. 1 APPROVAL OF JULY MINUTES There was a motion by Bev, seconded by Sue, to approve the July 15, 2009 meeting minutes as presented. The motion carried as follows: AYES: Christopher, Froude, Carver, Ramaekers NAYS: None ABSTENTIONS: None EXCUSED: Caffall,Jelinek, Harris,Anda, NEIGHBORHOOD NETWORKS UPDATE First Liz reported there have been some staffing changes affecting the Neighborhood Network program. The City hired Dianna Weston to be the Community Events Coordinator, there is no longer a Citywide volunteer coordinator position, and Joanne Bengtson has been reassigned to take over the logistical piece of the Neighborhood Network program. Liz said the City determined more resources were required to make the program successful, and to expect to see more of Joanne. Liz passed out one application for a Neighborhood Network Steering Committee. Liz explained for Susan and Dianna that the CCI confirms the membership of the Neighborhood Network Steering Committees. Each Committee can have from four to seven members, and more standards may be needed if there becomes competition for membership. Liz also passed out a list detailing the Neighborhood Network Steering Committee membership. She said tonights application for Richard Shavey is represented as `pending' on this list. About the application,Liz said the applicant called her several times and is very interested in becoming a land use coordinator for Area 1, located near Summerlake Park. Basil asked if this section of Tigard was very active in City affairs. Liz reported that this is an interesting section of Tigard, because the students here actually attend school in the Beaverton School District. This area has active home owners associations, and is therefore easy to get in touch with. Liz thought this area has pretty strong leadership. There was a motion by Sue, seconded by Bev to confirm Richard Shavey as a member of the Neighborhood Network Area 1 Steering Committee. The motion carried as follows: AYES: Christopher, Froude, Carver, Ramaekers NAYS: None ABSTENTIONS: None EXCUSED: Caffall,Jelinek, Harris,Anda, Next Liz reported back to the CCI about the projects that had been suggested for the annual Neighborhood Network grant program. 2 Area 10 suggested a school zone be added on Grant Street, and the City will conduct a study in this area. City staff wanted to wait a few weeks into the school year to conduct the study. Mike McCarthy said, at first glance, this area looks like a good candidate for a school zone. Liz will get back to Area 10 as soon as the study is completed. Another suggestion is a sidewalk in front of Fowler Middle School. Liz talked to Community Development Director Ron Buch, and there may be money left over from other projects to improve the existing asphalt pathway. The third project Liz discussed was sidewalks on 121St, but this project is very expensive and beyond the scope of the Neighborhood Network grant program. Liz said she received many calls, all of whom were very gracious and understood the enormous cost of the project. She said many of them offered suggestions on cheaper alternatives to improve safety in the meantime. Basil agreed about the large cost of the project, as this is a long section from Walnut to Hollow Quail. Bev asked if this project was on a list to be upgraded, and Liz responded yes. She said further that Mike McCarthy made a good point saying he didn't want to spend lots of money on a temporary fix, only to rip it out later to make way for a permanent solution. Liz shared with the CCI that the City's Engineering Department moved from the Community Development Department to the Public Works Department. She said that this new expanded department will need some time to regroup. Neighborhood Network Area 3 tried to organize a cleanup of Greenberg Rd, but after 1,100 postcards were sent out and an invitation was posted on the web, only five to six people signed up so the event was cancelled. Bev asked Basil, since he lives in this area, if he had volunteered to participate, he replied no. Also, there was a graffiti cleanup in this area, but soon after the area was heavily tagged again. Liz said this area may be in need of some targeted enforcement. The City received lots of calls in response to the graffiti. FANNO CREEK CONFERENCE HISTORY Liz reminded the Committee about their discussion at the last meeting. City council wants to hold an event similar to the Fanno Creek Conference (FCC). The City's original FCC was similar to the Oregon Republican Party's Dorchester Conference. Topics discussed at the Conference each year were similar to the issues the City is facing today, such as light rail, parks, etc. On roles and responsibilities, Liz stated that it will be up to the CCI to work on developing topics with Marissa. Dianna will work on the logistics of the conference. Liz said she is hoping to have the topics solidified by mid January and the conference needs to happen by next June. 3 In the past, the City would find a pro and con speaker for every topic, and then hold table debates and discussions about the issue. Liz shared the Street Maintenance Fee as an example topic, and whether or not to increase the fee to include money for right of way maintenance as an example debatable issue. Some things, she reminded the CCI are a state or federal law and could not be influenced by input received at the FCC. Liz said the Council is expecting the conference to have at least 2-3 topics. Liz reminded the committee that there is no money in this year's budget to hold a civic leadership academy, but that civic leadership could be a topic for discussion at the FCC. The last piece of the event, Liz explained, is the portion about what it takes to be a Tigard City Councilor. She suggested this portion be held after lunch so people could choose whether to stay for this portion of the conference. When Basil asked if there were any parameters for the City Councilor portion of the event,Liz shared that this would be a new idea for the Committee to develop. The original recommendation to hold this type of event came from the Committee who also suggested the Mayor's stipend be increased. They suggested this event would not be a commitment to run for City Council, but just an opportunity to come and hear current Councilors share their experiences. This Committee also suggested the event be open to anyone who would like to attend, but that invitations are sent to all of the City's volunteers. When Basil asked Liz about the details of the event, she sent over the following specifics: • Issues debated do not have to be City issues. • Each speaker will give a quick, 5 minute, point or counterpoint argument, followed by a table discussion, and report back to the group. • After discussion,votes will be cast, either in favor or against, for each issue. • The event should be invigorating, stimulating, and engaging. • The event will be held sometime in May. • City Council expects an event similar to what was done in the past. Bev shared that she believes the CCI should make the event modern for today. Susan agreed, saying what worked in the 1990's may not work now. Bev continued that the CCI should pick the issues of tomorrow, not the issues of today. FANNO CREEK CONFERENCE TOPIC DISCUSSION Liz first shared that the issues debated should be balanced. For example, on an issue like keeping the pools open, some may try to stack the deck in favor of funding the pools through a special district. This would not necessarily be a good thing for the conference. Basil asked, because attendance declined in previous years,if the conference is successful this year,will City Council fund the conference for next year. Liz said this would most likely be the 4 case. Basil continued saying many people debate community issues online now, stressing his concern that people are missing out on face-to-face civic engagement. He asked if this could be the overall goal of the conference. Bev asked about getting community input on the topics, and Marissa said that once the CCI comes up with some debatable topics,we can post them online on the Neighborhood Network websites,in Cityscape, and give them to City Council to review and provide comment. Connie liked the idea of getting additional input on the topics. Sue said she is just hoping they can get enough people to participate. In her neighborhood of 21 homes, only five came to the Council meeting about a sewer reimbursement district in their neighborhood. Connie shared that personal invites really do help. Susan said from her experience at the City of Portland, requiring registration really can help to create a buzz about the event. Liz said also that choosing a nice meal and sending out packets in advance can help to stir interest. Other ideas were suggested such as getting Council involved and sending the invitations directly from the mayor,writing articles in Cityscape to build some suspense about the event, or take out an ad in the Tigard Times. Basil clarified that the only thing the CCI is being asked to do is to come up with topics. Susan suggested that the topics really will be what draw people to the conference. Liz said that the City will be doing a Community Attitudes survey soon, and that some ideas for topics may come out of that. Connie expressed concern that so many of the CCI members are missing. Marissa took note of the following topic suggestions: • Street Maintenance • Highway 99W Beautification • Street Improvements • Water Quality • Future of School Funding (art, choir, sports) • Minority equality,bullying • Increase gang activity, tagging • Underage drinking • Facilities: Community Center, Recreation, Police • Right of Way Maintenance,A place to call home. • Animals: coyote, deer,raccoon, mosquitoes (West Nile Virus) • Code violation abatement • Disaster Preparedness, swine flu 5 When Basil asked Connie if there were any issues specifically facing the schools, she added minority equality, bullying,increased gang activity, tagging, and underage drinking to the list. Sue added animals to the list after sharing with the group a conversation she had heard on the radio. The group had a lively discussion about this topic, specifically about what the City should do about the coyotes in town. Susan suggested,with all of the discussion the CCI had on this topic,it may make a great topic for the conference. Marissa suggested this be a topic for the beginning or end of the conference because it is generally lighthearted. The CCI also talked in depth about Code violation abatement. Susan shared that currently the City has no authority to go in and take care of problems then put alien against the property to recuperate costs in non-compliance situations. However, this is something the City could look to doing in the future. Sue was very excited about this possibility; she noted some of the right of way on Sattler that is in dire need of some attention. The Committee will continue this discussion at their next meeting, meanwhile,Marissa asked everyone to be thinking of possible topics over the next month. OTHER BUSINESS/ANNOUNCEMENTS/NEXT AGENDA • Marissa passed out a September Cityscape article and asked the Committee to be on the lookout for youth members who may be interested in participating on the CCI. • Connie passed out information about a Creating Invincible Youth event being held on October 3, 2009. Tables are still available free for exhibitors,Tigard Police and the Fire Department will be there. The event will have a Spanish translator. She is expecting 300- 350 people to attend. • Connie also shared that the STUD (Stop Tigard Underage Drinking) kids will be assisting Tigard officers in compliance checks. She shared her appreciation for the Tigard officers who help to further this program. ADJOURNMENT Chair Christopher adjourned the meeting at 8:40 PM. 6 CITY OF TIGARD COMMITTEE FOR CITIZEN INVOLVEMENT Meeting Minutes October 21, 2009 CALL TO ORDER John Harris called the meeting to order at 7:05 PM. The meeting was held in the Tigard Public Library, second floor conference room, at 13500 SW Hall Blvd. ROLL CALL Members Present: Bev Froude,John Harris Members Absent: Chairman Basil Christopher, Connie Ramaekers, Sue Carver, Gary Jelinek, Rex Caffall, Patti Anda Staff Present: Susan Hartnett,Assistant Community Development Director; Dianna Weston, Community Events Coordinator;Marissa Daniels,Associate Planner WELCOME AND INTRODUCTIONS John asked everyone to introduce themselves, then welcomed everyone to the meeting. APPROVAL OF SEPTEMBER MEETING MINUTES John delayed voting on the minutes until more Committee members are present. FANNO CREEK CONFERENCE LOGISTICS Dianna explained to the Committee that she is in search of direction on a few key pieces of logistical information for the Fanno Creek Conference. The first item is to choose a date in May for the Conference. Dianna gave the Committee two dates to consider—May 15d, or May 22nd. These dates were chosen to avoid holiday weekends in May- Mother's Day and Memorial Day. She said her research has not turned up any community conflicts. She asked the committee to email her if they know of any conflicts. The second item she is seeking direction on is a venue for the Conference. Diana reserved the Library Community Room on both dates as a backup plan. She asked the Committee about the possibility of holding the conference at a private location. Dianna passed around a handout detailing two local venues that could accommodate the conference. I:\LRPLN\Marissa\CCI\2009\11-09\CCI Minutes Oct 09.docx 1 The Broadway Rose New Stage Theater costs $500 for an all day rental for non-profit organizations. The City will need to contract separately with a caterer if this venue is chosen. The Grand Hotel at Bridgeport has two separate rooms available. The first, can accommodate 100 people and costs $400 per day. The Breakfast Room costs $150 per day. This hotel uses Paradise Bakery for catering, and lunch will cost$15 per person. Dianna asked the committee if they support holding the event offsite. Bev said she prefers City facilities. Bev attended the Fanno Creek Conference in the past and it was held in the Public Works Auditorium. Dianna does not know the budget for the conference, but expects to spend money on the catering and publicity regardless. Susan asked about paying fees for the speakers, and suggested this could be another use of funds. The benefits of doing the event offsite, Dianna said, are both options have really great parking and add appeal for the event.John asked, and Susan confirmed, that the new Hall Blvd crossing and trail to the library will be completed before the Conference. Susan shared next steps with the Committee. City Council is scheduled to meet November 17th to discuss the conference. She said Council will want to weigh in on the venue decision. If small group table discussions are to be included in the event, room layout will be important. Susan confirmed with Bev that she attended the Fanno Creek Conference in the past, and asked if she had been required to register before the event - she had. Bev complimented Liz and Loreen who planned the conference in past years and did an excellent job. John asked about the upcoming City Council meeting and Marissa pointed him to the Fanno Creek Conference Timeline included in the meeting packet. Dianna asked that"Launch Publicity" be moved to March 1, 2009. She also suggested the Committee meet once more before the City Council meeting. Susan said she and Marissa had discussed this,but staff resources aren't available. Also,while we need to have enough clarity to hold the discussion in November, the Council will not be looking to have a period at the end of each sentence at this point. FANNO CREEK CONFERENCE TOPICS DISCUSSION, CONTINUED Last month,Marissa explained, the committee brainstormed some possible topics to be discussed at the Fanno Creek Conference. In September, the Committee suggested the following topics: • Street Maintenance • Highway 99W Beautification • Street Improvements I:\LRPLN\Marissa\CCI\2009\11-09\CCI Minutes Oct 09.docx 2 • Water Quality • Future of School Funding (art, choir, sports) • Minority Equality, bullying • Increased gang activity, tagging • Underage drinking • Facilities: Community Center, Recreation, Police • Right of Way Maintenance,A place to call home. • Animals: coyote, deer, raccoon, mosquitoes (West Nile Virus), mice, rats • Code violation abatement • Disaster preparedness, swine flu Marissa used street maintenance, because Council will be voting on this issue prior to the Fanno Creek Conference, as an example of turning issues into debatable questions that can be used at the conference. Her example was included on a large poster: Topic Issues Street Maintenance Fee • Should the proposed Street Maintenance Fee include funds for right of way maintenance? • In order to decrease the amount of the Street Maintenance Fee Increase, should the City adopt a lower overall pavement condition index? • Currently,large businesses are capped at 200 parking spaces, should this cap be increased? Larger businesses will be charged for more spaces, but the cost per space will go down. • Should a rainy day fund be established within the Street Maintenance Fee? • Should the Street Maintenance Fee be indexed for cost increases? Next, Marissa passed out a copy of the open ended responses to the City's 2007 Community Attitudes survey. The Survey asked, "And finally,what do you believe is the one most important issue the City Council needs to address over the next year?"The most common response was traffic. Results from this year's survey will be available prior to the next meeting. Marissa asked the Committee if they had any issues to add to the list from last month. The following items were suggested: • Parks • Streets o Sidewalks o Lighting o Traffic Flow o Safety I:\LRPLN\Marissa\CCI\2009\11-09\CCI Minutes Oct 09.docx 3 • Alternative Transportation • High Capacity Transit John added parks, considering the bond that is currently out to the voters. There will be many issues for the community to discuss either way,if it passes or it does not. Addressing the Community Survey results, and complaints about traffic, the Committee discussed at length alternative transportation and the need for additional infrastructure. Bev suggested Bull Mountain Road is in dire need of continuous sidewalks.John said sidewalks are an interesting issue because generally, half of the people want them and the other half, those who are next to the proposed projects, don't. Susan pointed to the split for high capacity transit, there are some who believe it will make a difference and others who believe it won't. Bev and John talked about the fact there are lots of new people in Tigard, and perhaps a map of safe walking routes could help. Susan suggested interesting warm up questions could be: • How do we get around Tigard? • How can we get around Tigard? John pointed out oftentimes these types of projects are very expensive. Yet, Susan shared the excitement of high school students attending the last City Council meeting who were very excited the City is addressing the need for additional bike and pedestrian facilities downtown. Susan then asked the Committee how we can change these issues into questions to be posed at the conference. She pointed at the example,where each question started with the word, "should." The Committee came up with the following list of suggestions: • What should the City's commitment to alternative transportation look like? • Should there be a bike lane and/or pedestrian facility on every street in the City? • Should foot/bike/bus routes be designated and publicized? • Should the City divert a portion of the money designated for traffic improvements to non-automobile transportation? • Should the City make it a goal to have bike lanes and pedestrian facilities on at least one side of the street? • Has the internet and social media created a more cohesive Tigard? • Should the City be using social media? • How should the City prioritize new community facilities (community center, new police facilities, recreation facilities)? • Can we live side by side with wildlife? How can we do that? Should Tigard go the Sherwood Route? I:\LRPLN\Marissa\CCI\2009\11-09\CCI Minutes Oct 09.doex 4 Marissa shared that in her conversation with Loreen,previous conferences did have smaller informational topics which were presented along with the larger discussion topics. Susan suggested these could all be centered on the City's tagline,A place to call home. She suggested also that the disaster preparedness topic could fit in this category, along with getting feedback on the City's themes. Marissa pointed out that many of the topics suggested at the previous meeting are related: street maintenance, Highway 99W beautification, and right of way maintenance. She will also contact the school district to see if they have any issues that could be included in the conference discussions. CITY COUNCIL GOAL RECOMENDATIONS This item was delayed until the November meeting. NEIGHBORHOOD NETWORKS UPDATE Because many of the CCI members were unable to attend the meeting,Joanne sent a hand out describing her update. The Neighborhood Network program is currently holding a contest to encourage people to log on to their area web page and leave a comment. The winner of the drawing on November 1, 2009 will receive a $50 gift card to Starbucks. So far,Joanne received about three comments. OTHER BUSINESS/ANNOUNCEMENTS/NEXT AGENDA • The Fanno Creek Conference City Council meeting will be held on November 17, 2009. Marissa encouraged CCI members to attend. • Marissa will be out of the office until mid November. Darren Wyss will be the contact person for the CCI in the meantime. ADJOURNMENT John adjourned the meeting at 8:20 PM. I:\LRPLN\Marissa\CCI\2009\11-09\CCI Minutes Oct 09.docx 5 City of Tigard> City Hall> City Council> City Council Goals Page 1 of 1 2009 Tigard City Council Goals On January 6, 2009 the City Council met to set its goals for the coming year. These goals represent those items that the Council feels deserve special attention in the months ahead. The City will accomplish much more than what is listed here, but we identify these to be of particular importance to our residents. The goals listed below were adopted at the January 13, 2009 Council Business meeting. If you have any questions regarding City Council, please contact City Recorder Cathy Wheatley. 1. Implement Comprehensive Plan a. Update Tigard zoning maps based on Comprehensive Plan Update b. Update Tree Code to meet Comprehensive Plan c. Continue to lobby for light rail in 99W Corridor d. Develop a 50-year aspirational goal in support of Urban/Rural Reserves Program 2. Implement Downtown Urban Renewal a. Move forward with Burnham Street Project b. Complete land use regulations and design standards for the downtown 3. Prepare for 2010 Bond Measure for Parks, Open Spaces and Trails a. Complete Parks Master Plan b. Pursue Fanno Park and downtown plaza property acquisition 4. Continue to support the legislature in addressing the financial needs of state and local governments in Oregon 5-Year Goals . Implement Comprehensive Plan • Develop a long-term financial strategy . Obtain 99W designation as the next Light Rail Corridor • Prepare 2010 Bond Measure for Parks, Open Spaces and Trails • Begin 99W access management implementation • Support WCCLS and Public Safety levy renewals in 2010 • Begin City Facility Needs Plan implementation Long Term Goals • Pursue opportunities to reduce traffic congestion in Tigard • Seek to improve Hwy 99 Corridor (land use, alternative routes, traffic, etc.) . Implement Downtown Urban Renewal Plan http://www.tigard-or.gov/city_hall/city council/city council goals.asp 10/14/2009 City of Tigard> City Hall> City Council Page 1 of 1 City Council Home>City Hall >City Council Tigard City Council Long Range Objectives: ► Basic city services provided to citizens are cost effective and are delivered without interruption. ► Tigard's interests in regional and statewide issues are coordinated with appropriate agencies and jurisdictions. w Tigard citizens are involved in the community and participate effectively. IN- Programs and activities are available in the community to meet the needs of a diverse population. ► External and internal city assets are well managed and Meet the Council Members utilized. What's New Contact Download the latest Council Meeting Agenda Cathy Wheatley, City Recorder • Council Goals for 2009 503-639-4171 Council Goals: 2009 1st Quarter Update cathy@tigard-or.gov Meeting Information General Information Download the latest Council Meeting Agenda 2008 Tigard State of the City Ordinances, Resolutions & Proclamations City of Tigard Charter Council Meeting Minutes Council Information Council Meetings TV and Replay Schedule Exemplary Citizenship Awards Mayor's Corner Meet the Council Members http://www.tigard-or.gov/city_hall/city council/default.asp 10/14/2009