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03/18/2009 - Packet r City of Tigard Committee for Citizen Involvement — Agenda yr _ MEETING DATE: Wednesday, Marchl8, 2009, 7:00-8:30 p.m. MEETING LOCATION: Tigard Library, Second Floor Conference Room (Located on east side of building) 13500 SW Hall Blvd., Tigard, OR 97223 1. (Info) Welcome and Introductions 7:00-7:05 PM 2. (Action) Approval of February Minutes 7:05-7:10 3. (Discussion) Outreach to Underrepresented Groups 7:10-7:40 • Methods • CERT Program /Duane Roberts and Mike Lueck/ 4. (Action) City Transportation Commission 7:40-755 / Marissa Daniels/ 5. (Action) Street Maintenance Fee Public Involvement Plan 7:55-8:05 /Marissa Daniels and John Floyd/ 6. (Action) Urban Forestry Master Plan Public Involvement Update 8:03-8:13 /Marissa Daniels/ 7. (Action) Neighborhood Networks: 8:15-8.•23 • Confirm Steering Committee Members • Boundary Change • Enhancement Grant Program /Liz Newton/ S. (Info) Other Business/Announcements/Next Agenda 8:25-8:30 Next meeting: • Wednesday, April 15, 2009, Library Second Floor Conference Room COMMITTEE FOR CITIZEN INVOLVEMENT AGENDA— March18, 2009 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 1 ff qj la— up City of Tigard Memorandum To: Committee for Citizen Involvement From: Marissa Daniels, Assistant Planner Re: March Agenda Date: March 11, 2009 WELCOME AND INTRODUCTIONS This is an opportunity to introduce any new staff members or members of the community to the Committee. APPROVAL OF FEBRUARY MINUTES The Committee bylaws state that the Committee will conduct their meetings according to Roberts Rules of Order. Because the minutes (Attachment 1) are forwarded to City Council, an official motion is requested. Motion Suggestion: Committee member: I move that... a) we approve the February meeting minutes as presented. b) (If emendations are suggested) we approve the February meeting minutes as amended. Committee member: Seconds the motion Basil: It has been moved and seconded that... a) we approve the February meeting minutes as presented. b) we approve the February meeting minutes as amended. Is there any discussion? All those in favor, say Aye. All those opposed, say No. All those abstaining, say Yes. Committee: Votes *Please remember that if you were absent from the previous meeting ou should abstain from voting on the minutes. Basil: The motion is carried/lost. s OUTREACH TO UNDERREPRESENTED GROUPS • METHODS Duane Roberts, former Staff Liaison to the Committee for Citizen Involvement,will present his research on methods for reaching out to underrepresented groups within our community. This topic has been a goal of the Committee for Citizen Involvement for the past two years. • CERT PROGRAM The Federal Emergency Management Agency, using the model originally created by the Los Angeles City Fire Department, began promoting the nationwide use of the Community Emergency Response Team (CERT) concept in 1993. Since then, CERTs have been established in hundreds of communities. Attachment 2 provides additional information about Tigard's CERT program. Community Emergency Response Team Training promotes a partnering effort between emergency services and the people that they serve. The goal is for emergency personnel to train members of neighborhoods, community organizations, or businesses in basic response skills. CERT members are then integrated into the emergency response capability for their neighborhood. Community Response Team members maintain their skill by participating in exercises and activities. Members can attend supplemental training opportunities offered by the City,Tualatin Valley Fire and Rescue, Metro West Ambulance, and others that further their skills. Finally, Citizen Response Team members can volunteer for projects that improve community emergency preparedness. Currently, the City is working to make the CERT program and training in Tigard available in Spanish. This may be the first City program to be available in another language. CITY TRANSPORTATION COMMISSION Council has expressed interest in forming a Citizens' Transportation Advisory Committee (CTAC) to advise it on transportation matters. This discussion arose from awareness that Tigard and the rest of the Portland Metropolitan Region face many current and future transportation challenges. Furthermore, it was thought that a new transportation advisory committee would be beneficial by serving as a standing advisory body and a forum for citizen participation. Instead of forming ad- hoc transportation committees on a fairly regular basis, a standing committee would provide a dependable "go-to" source of advice and citizen engagement opportunities. On October 28, 2009 City Council directed staff to develop a formal proposal to form a CTAC for its consideration. Council discussed this proposal on January 20, 2009 and will make a final decision on March 24, 2009. The CCI is requested to review staffs proposal (Attachment 3) and make a recommendation to Council regarding the formation of a City Transportation Commission. Because this recommendation will be forwarded to City Council, an official motion is requested. Committee member: I move that... a) we recommend approval of the formation of a Transportation Commission as presented. b) (If emendations are suggested) we recommend approval of the formation of a Transportation Commission as amended. 2 c) We recommend denial of the formation of a Transportation Commission. Committee member: Seconds the motion Basil: It has been moved and seconded that... a) we recommend approval of the formation of a Transportation Commission as presented. b) (If emendations are suggested) we recommend approval of the formation of a Transportation Commission as amended. c) We recommend denial of the formation of a Transportation Commission. Is there any discussion? All those in favor, say Aye. All those opposed, say No. All those abstaining, say Yes. Committee: Votes Basil: The motion is carried/lost. STREET MAINTENANCE FEE PUBLIC INVOLVEMENT PLAN What is the Street Maintenance Fee? The street maintenance fee (SMF) is a monthly user fee designed specifically for use in the maintenance of existing City streets. The fee was recommended to City Council by a citizen task force, and established through Ordinance No. 03-10 on November 18, 2003. The monthly fee charges for residential and non-residential users of the street system are billed through the City's bi- monthly utility billing system. Last month City Engineer, Gus Duenas, spoke to the CCI about Council's desire to have an expanded outreach program for the Street Maintenance Fee. This Public Involvement Plan incorporates the CCI's suggestions with the internal team's suggestions about public outreach. Public Involvement Plan Review Reminders: *What is the law? Statewide Planning Goal 1 is, "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires the local citizen involvement program to "clearly define procedures by which the general public will be involved in the ongoing land use process."These actions include methods to involve citizens in land use issues;promoting successful two-way communication and feedback between the City and its citizens;means by which citizens may affect outcomes; clarity and availability of technical information; and financial support and other resources for citizen involvement efforts. *What are Tigard's Citizen Involvement Policies and Requirements? Tigard complies with the state's citizen involvement requirements as they relate to the City's land use program activities. Specific requirements relating to citizen involvement are included in the Development Code. These requirements relate to application,notice, and hearing procedures for quasi-judicial and legislative land use matters (Comprehensive Plan Amendments,Annexations, Zoning Map amendments, etc.) to ensure citizens are informed and can participate. 3 The Comprehensive Plan contains the City's Citizen Involvement Goals and Policies. The two goals are included below: Goal 1.1 Provide citizens and affected agencies, and other jurisdictions the opportunity to participate in all phases of the planning process. Goal 1.2 Ensure all citizens have access to: a. Opportunities to communicate directly to the City; and b. Information on issues in an understandable form. *What is the Committee's role? The overall role of the Committee for Citizen Involvement is included in the Comprehensive Plan, Policy 1. This policy states: Policy 1 The City shall maintain a Committee for Citizen Involvement representative of a broad cross-section of the community to: a. Make recommendations to the City regarding ways to engage the public in City issues,projects, and the land use process; b. Help implement and develop a public information and citizen involvement program applicable to a wide range of issues; and C. Support the enhancement of Tigard's overall level and quality if civic engagement by promoting meaningful citizen involvement in city government. Review of Public Involvement Plans is part of the Committee's goal#1, "Improve Citywide Citizen Involvement." *What does this mean for the Street Maintenance Fee Public Involvement plan? This is your opportunity to make recommendations about the way we plan to engage the public, help us implement a specific citizen involvement program, and promote meaningful citizen involvement for the Street Maintenance Fee process. City staff is looking to you to review our plans for the next 3-6 months regarding citizen involvement in the SMF process (Attachment 4). In your opinion, are we meeting the Comprehensive Plan Citizen Involvement Goals and Policies? Specific questions to ask may include: (Based on Comp Plan policies) ■ Is the role of citizens defined and publicized for each phase of the planning process? ■ Are the opportunities for citizen involvement planned for in the Communication Plan appropriate to the scale of the planning effort and do they involve a broad cross-section of the community? ■ Will pertinent information be readily accessible to the community? ■ Are the communication methods planned for in the Communication Plan appropriate for this project? ■ Is the City planning to seek citizen information and input through collaboration with community organizations,interest groups, and individuals in addition to City sponsored boards and committees? Please note, at the end of the process staff will bring back a citizen involvement report so that you can evaluate the effectiveness of the methods used. An official motion about the Street Maintenance Fee Public Involvement Plan is requested. Motion Suggestion: Committee member: I move that... d) we approve the Street Maintenance Fee Public Involvement Plan as presented. e) (If emendations are suggested) we approve the Street 4 Maintenance Fee Public Involvement Plan as amended. Committee member: Seconds the motion Basil: It has been moved and seconded that... c) we approve the Street Maintenance Fee Public Involvement Plan as presented. d) we approve the Street Maintenance Fee Public Involvement Plan as amended. Is there any discussion? All those in favor, say Aye. All those opposed, say No. All those abstaining, say Yes. Committee: Votes Basil: The motion is carried/lost. URBAN FORESTRY MASTER PLAN PUBLIC INVOLVEMENT UPDATE On November 19, 2008, the CCI approved the Communication Plan for the Urban Forestry Master Plan (Attachment 5). The Communication Plan breaks down each phase of the process and speaks to the ways in which citizens and stakeholders may participate, communicate, and receive information about the Urban Forestry Management Plan. City staff will discuss the effectiveness of public involvement tools used to date, and lay out the plan for the second half of this process. The following is an update on the highlights of the Urban Forestry Master Plan public involvement process: Phase 1 Results (Project Launch): The CAC adopted the following vision for the Tigard's Urban Forest: Tigard's urban forest is valued and protected by City residents as a thriving interconnected ecosystem managed to improve quality of life, increase community identity, and maximize aesthetic, economic, and ecological benefits. The CAC also established the following purpose statement for the Urban Forestry Master Plan: The purpose of the Urban Forestry Master Plan is to implement the goals and policies in the Urban Forestry section of the Tigard Comprehensive Plan, and to guide the future of Tigard's urban forest by: • Documenting past and present conditions of the urban forest; • Providing recommendations and measurable goals that will improve urban forest management; • Coordinating City departments with each other,with other jurisdictions, and with the community's vision for trees in Tigard; and • Providing a legislative resource for future plans, policies, and ordinances. More details about Phase 1 can be found by reviewing the November 5, 2008 meeting packet and minutes which are available online at www.tigard-or.gov/trees. 5 Phase 2 results (Define Current Conditions): An independent, scientific telephone survey of 400 randomly selected citizens about their attitudes towards existing and potential urban forestry policies and programs was completed. The survey was funded in part by a grant from the Oregon Department of Forestry and USDA Forest Service. The survey results will be incorporated into the Urban Forestry Master Plan and allow for a more detailed understanding of how to manage Tigard's urban forest in a way that better meets the needs of the community. The following documents are available online at www.tigard-or.gov/trees for additional information: • Telephone Survey Questions and Answers • Analysis of Telephone Survey Results by Steve Johnson and Associates • Web Survey Results -A parallel web survey was also completed so that any resident that did not participate in the phone survey could express their attitudes towards existing and potential urban forestry policies and programs as well. o Answers to Open Ended Web Survey Question: Name a Model City o Answers to Open Ended Web Survey Question: What can be done to improve appearance and quality of trees? City staff teamed with Metro to complete a comparative analysis of tree canopy cover change in the community spanning the past ten years. This was accomplished by using Metro's software that can detect the presence of tree canopy cover in 1996 and 2007 Tigard air photos. This partnership will continue, and allow Tigard to continually track canopy change in the future as Metro runs the software on Tigard air photos every two years. Tigard Tree Canopy Analysis Results are also available online at www.tigard-or.gov/trees. More details about Phase 2 can be found by reviewing the January 7, 2009 meeting packet and minutes that are posted online. NEIGHBORHOOD NETWORKS: • CONFIRM STEERING COMMITTEE MEMBERS Liz received two applications (Attachments 6 and 7) from residents interested in serving on the Neighborhood Network steering committees. She may have additional applications at the meeting. The CCI is responsible for confirming, not approving, steering committee membership. Neighborhood Network application review is part of the Committee's Goal #2, "Develop an active steering committee in each Neighborhood Network Area." • BOUNDARY CHANGE UPDATE At Basil's request, City staff reevaluated the boundaries of Neighborhood Network Area's 3, 4, 5 and 6. The boundaries were originally set using the school attendance boundaries set by the School Board. In February, 2009 the committee agreed to do outreach for the following boundary changes: • Make Hwy 99W the boundary between Area's 3 and 5; • Make Hwy 217 the boundary between Area's 3 and 4; and • Add a portion of Area 5 to Area 6 so that the entire Urban Renewal Area is within only one neighborhood. 6 City staff sent letters to property owners and is already receiving positive feedback about the proposed changes. Next month the Committee will vote on all three proposed boundary changes. • ENHANCEMENT GRANT PROGRAM In January, the Committee voted to move to a modified funding structure for the neighborhood program. Liz will update the Committee on the status of this program. OTHER BUSINESS/ANNOUNCEMENTS/NEXT AGENDA This is an opportunity to discuss any issues which arise that are not on the Agenda. Topics may include: Other Business ■ New CCI Roster Announcements ■ Citizenship Award materials are available online at http://www.tigard- or�ov/city hall/city council Next Agenda ■ Development Code Changes ■ Hwy 99W Public Involvement Plan ■ Comprehensive Plan Final Citizen Involvement Report ■ Neighborhood Network Boundary Change ATTACHMENTS: ATTACHMENT 1: Meeting Minutes, February 18, 2009 ATTACHMENT 2: CERT Program Information ATTACHMENT 3: Draft Transportation Commission Bylaws ATTACHMENT 4: Street Maintenance Fee Public Involvement Plan ATTACHMENT 5: Urban Forestry Master Plan Communication Plan ATTACHMENT 6: Steering Committee Application:Jeremy Audritsh ATTACHMENT 7: Steering Committee Application: Larry Daw 7 CITY OF TIGARD COMMITTEE FOR CITIZEN INVOLVEMENT Meeting Minutes February 18, 2009 1. CALL TO ORDER Marissa Daniels called the meeting to order for Committee Chair Basil Christopher at 7:05 PM. The meeting was held in the Tigard Public Library, second floor conference room, at 13500 SW Hall Blvd. 2. ROLL CALL Members Present: Chairman Basil Christopher,Bev Froude, Sue Carver, Rex Caffall,John Harris, Connie Ramaekers Members Absent: Anastasia Adriano, Patti Anda, Gary Jelinek Staff Present: Liz Newton,Assistant City Manager;Marissa Daniels,Assistant Planner; Gus Duenas, City Engineer Citizens Present: None 3. WELCOME AND INTRODUCTIONS Gus Duenas, City Engineer,introduced himself and mentioned that he was attending the CCI meeting to discuss public involvement for a proposed street maintenance fee increase. The Committee introduced themselves,including new members John Harris and Connie Ramaekers. 4. APPROVAL OF JANUARY MINUTES There was a motion by Rex, seconded by Bev, to approve the January 21, 2009 meeting minutes as presented. The motion carried as follows: AYES: Christopher, Froude, Carver,Harris, Ramaekers NAYS: None ABSTENTIONS: Caffall EXCUSED:Anda,Jelinek,Adriano CO MEETING MINUTES—February 18,2009—Page 1 I:\LRPLN\Marissa\CCI\2009\02-09\02-78-09 Meeting Minutes CCIA= 5. NEIGHBORHOOD NETWORKS OPEN HOUSE RECAP Liz began with the Neighborhood Network Open House update. The open house was held February 7, 2009 in the Tigard Library Community Room. This year, the focus of the open house was on encouraging residents to sign up for steering committees. Due to the sunny weather, the open house saw fewer participants this year (144 packets handed out) than last year (170 packets handed out). However, the room was never empty. City staff received good comments from residents regarding the various City programs. Liz provided the following summary about the open house: • Many residents comment on the neighborhood websites. They thought the links to neighborhood schools were great. • CCI members Connie,John, and Basil all attended the event. • People spent more time at the open house this year than they did last year. • Six additional residents signed up to participate on their neighborhood steering committees. • The representative from Police,Jim Wolf, saw a lot of interest in the Citizens Police Academy. • Next year,like last year,Joanne will send out utility bill stuffers about the event. • Liz is planning to hold the event annually on the first Saturday in February. This seems to be after any inclement weather and before outdoor activities begin. Basil asked if most people attending the open house were already aware of the neighborhood program. Liz responded that most people had at least heard of the program, but that there was a range of knowledge about the program details. Liz reported that overall it was a good event, and they will start planning in fall for next year. Bev mentioned that she was sorry she couldn't make it. 6. NEIGHBORHOOD NETWORKS: • Confirm Steering Committee Members • Boundary Change • Enhancement Grant Program Confirm Steering Committee Members Liz passed out two steering committee applications for the Committee to review; an additional application was included in the Committee's meeting materials packet: • Ysela Bergquist,At-Large Member—Area 10 • Brandie Harris,At-Large Member—Area 10 • Nancy Byles,At-Large Member—Area 11 CO MEETING MINUTES—February 18,2009—Page 2 I:\LRPLN\Marissa\CCI\2009\02-09\02-78-09 Meeting Minutes CCIA= So far, she has received applications for the Steering Committees in Area 11 (4),Area 13,Area 3 (2),Area 1,Area 11 (4), and Area 10 (5). Liz passed out a handout summarizing this information titled Neighborhood Network Steering Committee Membership. She pointed out that if the Committee confirms the applications before them tonight, there will be two active steering committees. Connie asked what was required for a steering committee to be considered active. Liz replied that the Neighborhood Network Steering Committee's need at least four members to be considered "active,"'with a maximum of seven members. There was a motion by John, seconded by Bev, to confirm Ysela Bergquist, Brandie Harris, and Nancy Byles as steering committee members for their respective committees. The motion carried as follows: AYES: Christopher, Froude, Carver,Harris, Ramaekers, Caffall NAYS: None ABSTENTIONS: None EXCUSED:Anda,Jelinek,Adrian Boundary Change At Basil's request, City staff reevaluated the boundaries of Neighborhood Network Area's 3, 4, 5 and 6. The boundaries were originally set using the school attendance boundaries set by the School Board. Marissa passed out two maps. The first, titled Neighborhood Network Boundaries and the second titled,Potential Adjustment Neighborhood Network Boundaries. Liz summarized the changes as proposed by staff: • Make Hwy 99W the boundary between Area's 3 and 5; • Make Hwy 217 the boundary between Area's 3 and 4; and • Add a portion of Area 5 to Area 6 so that the entire Urban Renewal Area is within only one neighborhood. Liz spoke about her plan to send a letter to all of the residents affected by the boundary changes including both maps. The letter will ask area residents to submit their comments to the CCI prior to the Committee's vote on the issue. Bev asked if Area 3 was already seeing any activity. Liz reported yes, that they had two people signed up to participate on the Steering Committee for this area and the website is already up and going. The two steering committee members are already ready to get going on some of the issues in Area 3,like graffiti, etc. Bev asked the Committee if they could foresee any opposition to the changes as presented. Basil said he did not think so. Liz and Marissa reiterated that area residents will have the opportunity to make comments to the CCI either in person, or in writing,regarding the proposed changes. CCI MEETING MINUTES—February 18,2009—Page 3 I:\LRPLN\Marissa\CCI\2009\02-09\02-78-09 Meeting Minutes CCLd— Enhancement Grant Program Liz reminded the committee about their discussion last meeting where the decision was made to combine the grant programs into one category ($50,000 total) with the exception of special event grants ($5,000/neighborhood). Each neighborhood will have to have an active steering committee to be eligible for the grants. Liz stated that she would like to get a preliminary okay on the draft grant materials from the CCI. She still needs to get the final draft tweaked by staff to ensure the wording of eligible projects is correct. The draft application materials were included in the monthly meeting packet. John asked how each neighborhood will know what the total cost of their project will be. Liz pointed the Committee to the backside of the application where the prerequisites include meeting with City staff. She gave the example of a smaller sidewalk near Templeton Elementary School. The project coordinator may not be a steering committee member, so a letter of support from the steering committee is required. Bev was glad to see that anyone could submit a project for consideration, not just the steering committee members. John also asked where the applications were to be submitted. For now,Liz said they will go to her. In the future, the CCI can decide whether they will accept the applications after the annual neighborhood meetings in October?Will you consider them all year? Should it be first come, first served? Should there be a window during which the applications are accepted? Later,Liz said, the Committee can talk about the mechanics of the grant program for the CCI. This should occur after technical staff has had an opportunity to review this draft. The money will be available beginning July 1,2009. Sue suggested the prerequisites be moved to section one of the document, and John agreed. Liz asked, and the Committee confirmed that the material looked good and it was okay to send it on to technical staff. 7. SHINING STARS BANQUET— CITIZENSHIP AWARD Liz shared that recognizing good citizenship was one of the City Council's goals. Council asked to have the award presented at the Tigard Chamber's annual Shining Stars Banquet and mentioned this request at the CCI's annual joint meeting with City Council. For this reason,Marissa mentioned that recognizing good citizenship had been added to the Committee's draft goals for 2009. Because the Chamber's annual banquet is to be held on April 25th, Liz mentioned that there is a relatively short timeline to put award materials together. Liz pointed everyone to the draft Exemplary Citizenship Award materials which were sent out in the February meeting packet. CCI MEETING MINUTES—February 18,2009—Page 4 I:\LRPLN\Marissa\CCI\2009\02-09\02-78-09 Meeting Minutes CCIA— This document is in plain text format, because it will be designed by the City's graphic designer once the text is finalized. Liz stated that Council is looking for a recommendation from the CCI regarding the award materials. Committee members asked if staff was looking to award both an individual or a business or just one. Liz suggested that be determined by the applications that are received. She was thinking the company who purchased bikes and held an essay contest to distribute them to Tigard Youth could be deserving of an award. Basil asked if City staff could be nominated. Liz suggested they could, if it was for contributions made outside of their work day. The City already has an Employee of the Month program to recognize exceptional employees. Connie suggested that Tigard Bowl, for their work within the Community could be recognized for an award. Liz said that if the materials were okay with the Committee, she will discuss them with City Council at their next meeting. Bev said that she was glad Council included them as part of the decision making process. Basil suggested the term, "mover and shaker" be removed from the document. The Committee agreed to forward the language to City Council. 8. STREET MAINTENANCE FEE INCREASE—PUBLIC INVOLVEMENT Gus began by explaining that the Transportation Financing Strategies Task Force (TFSTF) originally recommended the Street Maintenance Fee because there was a big backlog of street maintenance projects. The fee went into effect on Apri11, 2004, and for the first few years the City was able to get by with the additional funding. Gus passed out a handout on the Street Maintenance Fee methodology. He explained that most cities use the trip generation method to determine how much non-residential users pay. The problem in Tigard with this methodology is illustrated by Washington Square. This area has a very large trip generator,yet most patrons use state routes (ie. Hall, Hwy 217, Greenberg Rd), not City streets, to get to the mall. The Grocery Association came up with the idea to use the minimum parking requirements to assess the fee which was the methodology ultimately adopted by City Council. An exemption would be religious institutions, because they have huge parking requirements but the spaces are not always utilized. The $800,000 target originally set in 2003 is no longer sufficient to maintain City streets due to a number of factors,including the doubling of the price of asphalt. CCI MEETING MINUTES—February 18,2009—Page 5 I:\LRPLN\Marissa\CCI\2009\02-09\02-78-09 Meeting Minutes CCIAd Gus then pointed the Committee to a PowerPoint presentation handout. The City had the streets rated a year ago and the results are on page seven of the handout. The City would like to maintain an Overall Condition Index (OCI) rating of 75, and the City is currently at 68. In the graph on page eleven of the handout, at a collection rate of$800,000, the condition of City streets will continue to go straight downhill. It takes a collection rate of$2.2 million before we see the overall condition begin to improve. Engineering staff went to Council with this information and the Council suggested they do outreach to our citizens and businesses. There was very weak attendance at the two open houses which were advertised in Cityscape. City Council delayed their decision on the street maintenance fee and asked staff to conduct an expanded outreach effort. Gus stated that he would like to use the Committee for Citizen Involvement as a sounding board for issues such as how to focus their citizen involvement efforts,who to target, etc. Gus sees the need to make the case for the proposed fee increase in a convincing fashion. It is his goal to have this information back to Council in 3-6 months. In the meantime, he hopes to do as much public involvement as possible. The TFSTF will be the main body carrying out the additional input effort. Rex asked if the proposed fee increases had been included in the newspaper. Gus said no, but that it had been on the front of the Cityscape Newsletter. Rex suggested sending out water bill inserts because this is where the fee is assessed. Gus agreed with Rex and mentioned his desire to do targeted outreach to specific businesses, for example at Washington Square. Gus mentioned past projects funded with Street Maintenance Fee dollars,including sections of Greenburg Rd,Durham, and 121St. The increase in the fee is needed also to fund right-of- way maintenance, the area between the sidewalk and the street,which often goes without. Basil asked, to clarify the City's processes,if Council could just vote and approve the fee increase. Gus said yes, but that the Council would like to have broad community support before making a decision. To follow up, Basil said that it sounded like at this point the businesses are more concerned with the fee increase the residents. Gus said yes that is true at this point in the process. With the economy,people are wondering if this is the right time for a fee increase. He continued that there are lots of options for phasing in the fee increase over time. Basil suggested outreach materials include the fee comparison between Tigard and nearby cities. He also suggested providing a link online to an updated Street Maintenance Fee video. CCI MEETING MINUTES—February 18,2009—Page 6 I:\LRPLN\Marissa\CCI\2009\02-09\02-78-09 Meeting Minutes CCIA— In response to CCI member suggestions about roads needing widening or additional sidewalks, Gus reminded the Committee that the money collected for the Street Maintenance Fee can only be used for maintenance on existing roads, not to fund new projects. John asked Gus if he had a map showing streets needing maintenance. Gus said two maps are available, one showing past maintenance projects and one showing what is planned. Marissa mentioned that staff would be meeting to discuss this issue as well. Gus said that he has put together an internal team to work through the public involvement process. Marissa suggested she could bring a new public involvement plan for this topic to the next CCI meeting. Basil said he thought Gus would get the overall support of the community. Bev suggested having another open house, this time at the library. Basil said the hard thing about the library is that many of the patrons live outside the City. 9. CAPITAL IMPROVEMENT PROGRAM PUBLIC INVOLVEMENT PLAN This item was cancelled due to staff illness. 10. APPROVAL OF 2009 GOALS Marissa introduced this item. After discussion at the January meeting, the 2009 CCI goals were amended to read: 1. Improve Citywide Citizen Involvement a. Outreach to underrepresented groups b. Respond to Council ad hoc requests c. Evaluate public involvement plans d. Coordinate with CPO program e. Reach out to Tigard business community 2. Develop an active steering committee in each Neighborhood Network Area a. Neighborhood Network application review 3. Develop an outline to implement a Tigard Civic Leadership Academy a. Present to City Council 4. Recognize Good Citizenship a. Tigard Chamber Shining Stars Banquet Marissa asked if the Committee had any additional input on their goals for 2009. CO MEETING MINUTES—February 18,2009—Page 7 I:\LRPLN\Marissa\CCI\2009\02-09\02-78-09 Meeting Minutes CCIA— Bev suggested the Committee prioritize the goals, she stated that she is really interested in having representatives from the CPO program come to talk to the CCI. She also mentioned that she would like to get going on outreach to underrepresented groups. Basil felt differently, that the Committee should consider items as they become important, and tackle the other issues in the time remaining. Marissa said that she tries to consider the Committee's goals while scheduling the meetings. However, some of the things they consider are time sensitive, and she appreciates the flexibility. There was a motion by Rex, seconded by Sue, to approve the 2009 goals as presented. The motion carried as follows: AYES: Christopher, Froude, Carver,Harris, Ramaekers, Caffall NAYS: None ABSTENTIONS: None EXCUSED:Anda,Jelinek,Adriano 11. OTHER BUSINESS/ANNOUNCEMENTS/ NEXT AGENDA The following items were pointed out under other business: ■ Thank you to everyone who attended the Open House. ■ Please forward any changes to the new CCI roster to Marissa. Sue mentioned her zip code was incorrect, and Rex mentioned that contacting him by cell phone is best. Announcements: ■ Everyone received a new CCI binder. Marissa explained the information included at the front of the binder. There are tabs behind which to place each months meeting materials. Next Agenda: ■ Development Code Changes ■ Hwy 99W Public Involvement Plan ■ Urban Forestry Master Plan Citizen Involvement Update ■ Comprehensive Plan Final Citizen Involvement Report ■ Outreach to Underrepresented Groups 12. ADJOURNMENT Chair Christopher adjourned the meeting at 8:44 pm. CO MEETING MINUTES—February 18,2009—Page 8 I:\LRPLN\Marissa\CCI\2009\02-09\02-78-09 Meeting Minutes CCIA= -GARD We appreciate your interest in the Tigard's Community Emergency Response Team (CERT) organization. If you aren't familiar with CERT, these few paragraphs will give you some background information about CERT. Local government prepares for everyday emergencies. However, during a disaster, the number and scope of incidents can quickly overwhelm conventional emergency services. CERT's role is to assist in these circumstances. The Community Emergency Response Team (CERT) training program is an all-risk, all-hazard training. This valuable course is designed to help you protect yourself, your family, your neighbors and your neighborhood in an emergency situation. CERT is a positive and realistic approach to emergency and disaster situations where citizens may initially be on their own and their actions can make a difference. While people will respond to others in need without the training, one goal of the CERT program is to help them do so effectively and efficiently without placing themselves in unnecessary danger. In the CERT training, citizens learn to: • Turn Off utilities and put out small fires • Perform Simple Triage and basic medical aid • Basic Urban Search and Rescue Additionally CERTs collect disaster intelligence to support first responder efforts and train as teams to support the emergency response effort. Having the CERT training means you're as ready as you can be to help yourself, your family and your neighborhood. Read on to learn how you can join CERT and play a vital role as a volunteer in Tigard CERT. CERT members receive 24 hours (3 hours a week for eight weeks) of initial training. The 8-week course is followed by full-day biannual refresher drills, and enhanced training and deployment. CERT is provided free of charge within the City of Tigard to anyone 18 or over. Classes are taught evenings continually twice a year in convenient locations. The current schedule is always available on the internet at www.tigardcert.org. To register for a class, go to http://www.tigard-or.gov/default.asp. Go to Quick Links on the left column and click on Emergency Management You can also organize a class for your neighborhood, business or community group. You need a minimum of 25 people to be trained and a location to hold the training. Contact the Tigard CERT Unit at ceng@tigardcert.org to schedule your class. The Tigard CERT Training only conducts non-discriminatory classes. Non-discrimination includes race, religion, gender, and group affiliations. Tigard CERT was established in January 2004. On October 1, 1987, the Whittier Narrows earthquake vividly underscored the threat of an area-wide major disaster, and demonstrated the need to expedite the training of civilians to prepare for earthquakes and other emergencies. Following the Whittier Narrows earthquake, the City of Los Angeles took an aggressive role in protecting the citizens of Los Angeles by creating the Disaster Preparedness Division (now the Disaster Preparedness Section) within the Los Angeles Fire Department. Their objectives included: • Educate and train the public and government sectors in disaster preparedness • Research, evaluate, and disseminate disaster information • Develop, train, and maintain a network of Community Emergency Response Teams (CERTs). 1993: The Federal Emergency Management Agency(FEMA) decided to make the concept and program available to communities nationwide. The Emergency Management Institute (EMI), in cooperation with the LAFD, expanded the CERT materials to make them applicable to all hazards. 2002: In January 2002, CERT became part of the Citizen Corps, a unifying structure to link a variety of related volunteer activities to expand a community's resources for crime prevention and emergency response. 2004: As of January 2004, 50 states, three territories and six foreign countries are using the CERT training. BY LAWS OF THE CITY OF TIGARD COUNCIL TRANSPORTATION ADVISORY COMMITTEE SECTION 1. CHARGE AND DUTIES (a) The Tigard Council Transportation Advisory Committee (CTAQ (the "Committee") has the powers conferred by City Charter, the Tigard Municipal Code, and the resolution approving these bylaws and such other powers as granted by the Tigard City Council, but shall have no other powers. These by-laws are adopted by resolution of the Tigard City Council, are binding on the Committee, and may be amended only by the City Council. (b) It shall be a function of the Committee to act as an advisory body to the Tigard City Council and City staff pursuant to these bylaws. (c) The Committee is charged with advising the City Council and staff regarding planning and development of a comprehensive transportation network for the City of Tigard. This involves tasks such as preparation of multi-modal transportation system plans and corresponding transportation financing/capital investment programs; public involvement and education in transportation matters and ways to improve traffic safety and accessibility in all transportation modes. The Committee shall assist and advise City Council and staff regarding development of traffic safety programs and public education about traffic safety. The Committee shall also provide a venue for citizen involvement opportunities in transportation matters. Furthermore, it shall also work to increase community awareness of transportation issues that affect the City of Tigard. The Committee shall coordinate its tasks, actions, and recommendations with other City advisory commissions and committees. This includes, but is not limited to, the Planning Commission regarding the relationship between land use and transportation; the Parks Commission concerning trails and pathways, and the Budget Committee concerning matters of transportation related funding. (d) The Committee shall perform other duties as assigned by the City Council. (e) The Committee may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section. SECTION 2. COMPOSITION (a) The Committee shall consist of(7) members appointed by the City Council who are residents of Tigard or own businesses or property within the City as follows (1) There shall be two (2) representatives who own or have primary management responsibility for businesses with the City of Tigard; I:\Citywide\Council Packets\Packet'09\090120\1-20-09 ATTACH 1 Further Discussion re CTAC.doc 1 (2) Five (5) persons who are residents of Tigard and who represent a cross-section of interests in the community at large. Effort shall be made to recruit a youth member and a person with an interest in alternative transportation modes. SECTION 3. APPOINTMENTS (a) Council shall appoint individuals to meet the compositional requirements of above. (b) Council shall determine a means of staggering appointments of members appointed initially to ensure membership continuity. (c) Appointments shall be made by the City Council with recommendations from the Mayor. SECTION 4. TERM OF OFFICE (a) After the initial staggering of terms, the term of office of all future, appointed members shall be three (3) years or until their successors are qualified and appointed. (b) All terms shall begin (Date) and end (Date). (c) Any vacancy on the Committee shall be filled by appointment by the Council upon recommendation by the Mayor for the unexpired portion of the term. The unexpired portion of a term does not count towards the two consecutive terms limit in Section 4(d). (d) Members may be reappointed for up to two consecutive three year terms. An initial one or two year term under Sections 3(a) and (b) does not count towards the two consecutive terms limit. (e) Members of the Committee shall receive no compensation for their services. SECTION 5. ORGANIZATION OF THE COMMITTEE (a) At its first meeting of the year, and thereafter annually, the Committee shall elect a Chair and Vice Chair from its members who shall hold office at the pleasure of the Commission. (b) If the Chair or Vice Chair should resign, the Committee shall, at it next meeting, conduct an election and provide a replacement. (c) The Committee shall meet at least quarterly during a calendar year at a time and place that is specified at least 5 days in advance. (d) All meetings shall be conducted in conformance with Public Meeting Law. (e) A record of the Committee's proceedings shall be filed with the city recorder. SECTION 6. VOTING (a) General procedures of the Committee,including voting, shall follow Robert's Rules of Order. (b) A majority of votes shall determine the official position of the Committee on a given issue. I:\Citywide\Council Packets\Packet'09\090120\1-20-09 ATTACH 1 Further Discussion re CTAC.doc 2 (c) Chair and Vice Chair shall vote on all matters before the Commission. SECTION 7. COMMITTEE MEMBER RESPONSIBILITIES (a) Members of the Committee shall: (1) Regularly attend Committee meetings and contribute constructively to discussions; (2) Consider and discuss issues from a Citywide perspective, as well as that of particular stakeholders or interests; (3) Understand and be able to articulate the Committee's charge, responsibilities, and adopted annual work program; (4) Strive to reach consensus on matters under consideration; (5) Act with respect and consideration for the viewpoint of others; (6) Review and provide comment on reports,presentations, and recommended policies or strategies related to transportation issues that may come before it; and (7) Vote on motions in front of the Committee, except where reasonable abstention is necessary. (b) Committee members shall discharge their duties as specified and or directed by Council. However, the Committee shall not discuss specific land development applications that are likely to be heard and/or decided upon by the Planning Commission, City Hearings Officer, or City staff. However, the Committee may propose recommendations or otherwise participate regarding legislative matters including but not limited to, citywide transportation policy; transportation system planning, development standards, etc. This provision does not restrict in any way the rights of any Committee member from exercising their participatory or due process rights as a private citizen. In addition,members shall not make representations on behalf of the City of Tigard or the Committee unless specifically authorized. SECTION 8. ATTENDANCE If any regular member of the Committee is unable to attend a meeting,he or she is expected to notify the Chair or Vice Chair. If any member is absent from any six (6),regularly scheduled meetings within one year or three (3) consecutive meetings without reasonable cause,the issue shall be placed on the upcoming agenda, and upon majority vote of the Committee,that position shall be declared vacant. The Committee shall forward its action to the Mayor and Council,who shall fill the vacant position. SECTION 9. QUORUM At any meeting of the Commission, a quorum shall be a majority of the current members of the Commission. No action shall be taken in the absence of a quorum except that the meeting may continue I:\Citywide\Council Packets\Packet'09\090120\1-20-09 ATTACH 1 Further Discussion re CTAC.doc 3 with discussion on agenda items. For the purposes of forming a quorum, members who have disqualified or excused themselves from participation in any matter shall be counted as present. In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the Committee members in advance so that a decision may be made whether to meet and take no action on agenda items, or to reschedule to a different time. SECTION 10. REMOVAL OF MEMBERS (a) The City Council may remove members of the Committee in accordance with Section 8 Attendance. (b) The Council may also remove members at its sole discretion. (c) The Committee may make a recommendation to Council for the removal of a member for failure to comply with Section 7 Committee Member Responsibilities. The Committee shall forward a recommendation for replacement to the Mayor and Council in a timely manner. SECTION 11. ANNUAL REPORT OF THE COMMITTEE (a) Not later than December 1 of each year, the Committee shall prepare and file its Annual Report to the City Council. (b) The Annual Report shall include a summary of key activities and proceedings and any specific suggestions or recommendations which the Committee believes would assist its mission or improvement of the City's transportation infrastructure. (c) The Annual Report shall not be submitted unless approved by the Committee. I:\Citywide\Council Packets\Packet'09\090120\1-20-09 ATTACH 1 Further Discussion re CTAC.doc 4 Public Involvement Plan Street Maintenance Fee I. Introduction Background The Tigard City Council is considering increasing the street maintenance fee and is asking Tigard residents and businesses to comment on the idea. Tigard's street system includes 148 miles of paved streets that keep Tigard motorists in motion. These streets represent one of our community's biggest investments. The street maintenance fee provides a stable source of revenue to maintain City streets by funding: ■ Re-paving damaged streets ■ Slurry seals ■ Overlays The Current Fee The existing street maintenance fee was initiated in 2004 following a recommendation by a citizen task force and adoption by the City Council. Tigard residents and businesses pay the following fees on their bi-monthly utility bills: ■ Residential properties - $2.18 a month (or$4.36 a billing cycle) ■ Non-residential- $.78 per parking space per month The Proposed Fee The proposed fee increases would be phased in from 2009 to 2011. By 2011 Tigard residents and businesses pay the following fees on their bi-monthly utility bills: ■ Residential properties - $6.06 a month (or $12.12 a billing cycle) ■ Non-residential properties - $2.44 per parking space per month The revenue generated by the fee would be at the level needed to adequately maintain the streets and right-of-way areas. Beyond 2011 an inflation factor based on a recognized cost index will be used to adjust the fee. Why Is the Increase Needed The annual revenue generated by the existing fees is no longer sufficient to adequately maintain City streets. There are four factors driving the need to raise the Street Maintenance Fee: ■ Providing routine maintenance will prevent streets from deteriorating to the point that re- construction would be required - at 4 to 10 times the cost of providing routine maintenance. ■ In the past two years, the cost of asphalt doubled. This drastically reduced the number of streets that could be repaired and increased the backlog of maintenance projects. ■ The City would like to begin a program to maintain the areas between sidewalks and property lines, medians and planters on arterial and collector streets. Project Purpose The purpose of a Street Maintenance fee increase is to extend pavement life and ensure safer roads. Timely street maintenance is important, as deferring maintenance on streets increases costs 4 to 9 times more in the long run. The original target annual revenue in 2003 was $800,000.An updated review of the City's street network reveals that the annual revenue generated by the existing fees is 1 no longer sufficient to adequately maintain City streets. The current street Overall Condition Index (OCI) in Tigard is 68. An OCI of 75,which can be reached with gradual annual... will cost the City $2,500,000 annually,is optimal because it ensures the City can stay within a perpetual maintenance cycle over the long term. Communication Plan Components The Tigard Comprehensive Plan Citizen Involvement section is divided between two goals: Goal 1.1: Provide Citizens, affected agencies, and other jurisdictions the opportunity to participate in all phases of the planning process. Goal 1.2 Ensure all Citizens have access to: A. Opportunities to communicate directly to the City; and B. Information on issues in an understandable form. Thus, the Communication Plan breaks down each phase of the process and speaks to the ways in which citizens and stakeholders can participate, communicate, and receive information about the Street Maintenance Fee Increase. Key Players Transportation Financing Strategies Task Force (TFSTF) The Transportation Financing Strategies Task Force will be the citizen body leading this public outreach effort. They will participate in meetings (to the extent the members can commit) and take the findings and recommendations to Council for discussion and consideration. Committee for Citi.Zen Involvement The role for the Committee for Citizen Involvement is to review the form and process of City communications with its residents. This Committee will have an opportunity to review the Communication Plan at the outset of the project, and will monitor citizen involvement throughout the process. The Committee will also receive comments and provide input. Stakeholders For this project, stakeholders are divided into two categories,residential and non-residential,because the fee increase will affect each differently. There are some specific groups such as the downtown business owners, Highway 99W business owners, small business owners, and Tigard Neighborhood Network participants on which targeted outreach efforts will be centered.As the fee increase will affect both categories citywide, a broad outreach effort will also be conducted. Staff The role of staff will be to facilitate the TSFTF and CCI meetings, conduct stakeholder meetings, and gather and present the community's attitudes regarding the fee increase to City Council, Schedule The duration of the public engagement effort is expected to last from 3-6 months. 2 II. Project Phases Phase 1: Project Launch Tasks: a. Approve Communication Plan b. Set the Message c. Develop the Script d. Get the word out Phase 2: Education and Outreach: Residential and Non-Residential Tasks: a. Target Key Groups b. General Outreach Phase 3: Citizen Involvement Report Tasks: a. Document issues and input b. City Council Workshop Phase 4: Adoption Process Tasks: a. City Council Meeting III. Project Schedule Phase 1: Phase 2: Phase 3: Phase 4: Project Education Citizen Adoption Launch Jun- and Involvement August Process Outreach Report IV. Public Involvement Tools matrix 7 Involvement Tools Comprehensive Plan Policy TFSTF Meeting Participation CCI Meeting Participation Cityscape Article Information Update Website Information Press Release-NN Websites Information ListSery Message Communication Involvement Tools Comprehensive Plan Policy TFSTF Meeting Participation 3 CCI Meeting Participation Farmers Market Participation Speakers Bureau Participation Video Production and Dissemination Information Cityscape Articles Information Update Website Information Bookmark Information Displays (Library, City Hall,PW) Information Water Bill Inserts Information Neighborhood Network Websites Information Listsery Messages Communication Comment Period Communication Involvement Tools Comprehensive Plan Policy TFSTF Meeting Participation CCI Meeting Participation City Council Workshop Participation Cityscape Article Information Update Website Information Press Release-NN Websites Information Listsery Messa re Communication Phase 4: Adoption Involvement Tools Comprehensive Plan Policy TFSTF Meeting Participation City Council Meeting Participation Cityscape Article Information Update Website Information Press Release-NN Websites Information Listsery Message Communication V. Materials • Brochures • Factsheets • Flyer • Cityscape Articles • Website • Posters • Press Releases • Progress Bulletins • PowerPoint Presentation • Utility M Stuffers • Bookmarks • Video • Comment Period—Survey Monkey 4 VI. Key Messages 1. Street condition is important for the City because it affects community livability and economic vitality. 2. Maintaining streets now, as opposed to repairing them later will save money. 3. The Street Maintenance Fee is a monthly user fee designed specifically for use in the maintenance of existing City streets. 4. Tigard City Council is seeking additional citizen input on the proposed fee increases. 5. The proposed fee increases in 2008 dollars are from $2.18 to $6.06 per household monthly for residential units and from $0.78 to $2.44 per parking space required by the Tigard Community Development Code monthly for non-residential uses. 5 . t - r, t u.1. �fa�ti..N •� ; F r, a F` fsi Poo, y � V 0 rol ' 3 W Q;+7 i � ill Hill I. Introduction goals: Background Goal 1.1 Provide Citizens, affected agencies, and other jurisdictions On June 3,2008,Tigard City Council voted to the oppo�ty to participate in approve Comprehensive Plan Amendment 2008- all phases of the planning process. 00002 adding an Urban Forest section to the Land Use chapter of the Comprehensive Plan. Goal 1.2 Ensure all citizens have access to: Goal 2.2 Policy 11 states, "The City shall develop a. opportunities to communicate and implement a citywide Urban Forestry directly to the City; and Management Master Plan." b. information on issues in an Project Purpose understandable form. The purpose of the Urban Forestry Master The Communication Plan breaks down each Plan is to implement the goals and policies phase of the process and speaks to the ways in in the Urban Forestry section of the Tigard which citizens and stakeholders may participate, Comprehensive Plan, and to determine the future communicate, and receive information about the of Tigard's urban forest by: Urban Forestry Management Plan. a. Documenting past and present Key Players conditions; b. Providing management Urban Forestry Master Plan Citi.Zen Advisory recommendations and measurable Committee (UFMP CAC) goals; and The UFMP CAC will be comprised of the all Color Kim Brun c. Coordinating City departments with Tree Board plus four additional community each other,with other jurisdictions, members with expertise in urban forestry,public and with the community's vision for administration, community development, and trees in Tigard. other fields that will be effective at developing an Urban Forestry Master Plan. All photos submitted as part of the Communication Plan Components Comprehensive Plan Photo Contest. The Tigard Comprehensive Plan Citizen Committee for Citizen Involvement Involvement section is divided between two The role of the Committee for Citizen Involvement is to review the form and process 2 of City communications with its residents. This b. Get the word out Master Plan addresses a wide array of important Committee will have the opportunity to review program and operational issues including: the Communication Plan at the outset of the Phase 2: Define Current Conditions • Development of a mission or vision project, and will monitor citizen involvement a. Present Findings statement that clearly outlines the throughout the process. b. Analyze Tree Canopy Results purpose of the Master Plan; Phase 3: Data Analysis • The history of Tigard's urban forest Stakeholders a. Present Findings as well as existing conditions and Stakeholders are community members, b. Develop and Evaluate Findings management programs; businesses, or agencies who are affected by • A summary of community values and the Urban Forestry Master Plan. Stakeholder Phase 4: Draft Plan attitudes towards Tigard's urban forest; interviews will occur in the beginning phases a. Draft Plan Review • Design,planting, and maintenance of the project. After a draft of the document goals and standards for the City; is completed by staff, stakeholders will have an Phase 5: Plan Adoption • Coordination of urban forest policies opportunity to review the document. a. Planning Commission Review and procedures among different City b. City Council Review departments; Staff • Direction for future ordinance The role of staff will be to facilitate the UFMP Phase 6: Implementation and Monitoring revisions; CAC meetings, conduct stakeholder interviews, • Budgeting practices and policies; and gather data and present analysis, and draft the III. Project Description • Urban Forest monitoring. Urban Forestry Master Plan. Staff will also solicit additional input on the Plan through the internet, At the August 12,2008 meeting,Council authorized The development of an Urban Forest Master listening posts, and the Cityscape newsletter. staff to begin implementation of Policy 2.2.11 of Plan will allow for a more comprehensive the Comprehensive Plan which states, "The City approach to future City decisions concerning Schedule shall develop and implement a citywide Urban trees. The duration of the project is expected to last Forestry Management Master Plan."The Forestry one year. G Fall in the Triangle .Leaves Detail II. Project Phases Kathy Vincent Kim Brun Phase 1: Project Launch Tasks: a. Approve Communication Plan 3 Public •r the Urban Forestry IV. Public Involvement Tools Phase 1: Project Launch Phase 3: Data Analysis Phase 5: Plan Adoption Involvement Tools Comp Plan Policies Involvement Tools Involvement Tools Comp Plan Policies Comp Plan Policies. CCI Meeting Participation CAC Meeting#3: Participation CAC Meeting#6: Participation Cityscape Article: Sept Information Interview Summary Final Plan Review Press Release: Oct Information Update Project Information Planning Commission Participation Build Interested Communication Website Meeting: Oct Parties List Cityscape Article: Information City Council Meeting: Participation Tree Board Meeting: Communication April Nov Oct Send Message to Communication Update Project Information CAC Meeting#1: Participation Interested Parties List Website Purpose/Vision Send Message to Communication Setup Project Website Information Interested Parties List Phase 2: Define Current Conditions Phase 4: Draft Plan Phase 6: Implementation and Monitoring F—Involvement Tools Comp Plan Policies Involvement Tools Comp Plan Policies Involvement Tools Comp Plan Policies Scientific Community Participation CAC Meeting#4: Participation Tree Board Annual Participation Survey Draft Plan Discussion Review Parallel Internet Participation CAC Meeting#5: Participation When Updates are Information, Survey Draft Plan Review required: Communication, Stakeholder Interviews Communication Listening Posts (3) Communication • Form CAC Participation CAC Meeting#2: Information Post draft online and Participation •Advertise in Survey Results allow for comments Cityscape Cityscape Article:Jan Information Cityscape Article: Aug Information • Send message to Update Project Information Send Message to Communication Interested Parties Website Interested Parties List List Send Message to Communication Interested Parties List 4 V. Project Schedule NOTIT"If -6 Phase 1:Project Launch 10/15/08: CCI Meeting 11/5/08: CAC Meeting#1 Phase 2:Define Current Conditions 1/7/09: CAC Meeting#2 Phase 3:Data Analysis 3/4/09: CAC Meeting#3 4/2009: Planning Commission Update Phase 4:Draft Plan ff , 4 7/1/09: CAC Meeting#5 Phase S:Plan Adoption Ir 9/2 CAC Meeting#6 10/2009: Planning Commission 11/2009: City Council 5 City of Tigard Neighborhood Network Steering Committee Application Name: ri i Address: Email: : \Ae c LL6 _ r �twr, C_,_0 iL Phone: 5:D f` -4 Neighborhood Network Area Name/Number: t �ec c I a z" "_ f The Neighborhood Network Steering Committee serves as a conduit for residents to raise issues or concerns; convenes an annual meeting to gather input on proposed Capital Improvement Program (CIP) projects,neighborhood clean-up activities, community building events and promote neighborhood network program opportunities;based on input, determines issues to be carried forward and projects and activities to be sponsored by the Neighborhood Network. MembershipRepresentation: O Community Emergency Response Team Member: Training Dates (!3! Neighborhood Watch Captain: Name of Neighborhood /0 O School PSO Representative: Name of School Attach confirmation from PSO O Neighborhood Web Page Administrator/Content Manager At-Large Member 1) What neighborhood issues interest YOU Pis ti p C 5ca�3'f k e €_'c (&U I- 5� �', �, vi_�_T ��leeY z�� t o", A[z+lie l 2 is d r---�t V ag L> t 2) Mark any of the following that apply: Served as a Community Connector Am a Member of the City's Committee for Citizen Involvement (CCI) Interested in being trained as a Land Use Coordinator for my neighborhood Return completed application to: City of Tigard Neighbor Network 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 Email:NeigbhorNeiwork@tigard orgov City of Tigard Neighborhood Network Steering Committee Application Name: Address: Email: L W l ' 4C- ) ,1Jj A16 o Phone: �� C - 1 Neighborhood Network Area Name/Number: 3 The Neighborhood Network Steering Committee serves as a conduit for residents to raise issues or concerns; convenes an annual meeting to gather input on proposed Capital Improvement Program (CIP) projects, neighborhood clean-up activities, community building events and promote neighborhood network program opportunities;based on input, determines issues to be carried forward and projects and activities to be sponsored by the Neighborhood Network. i t Membership Representation: „ O Community Emergency Response Team Member: Training Dates all O Neighborhood Watch Captain: Name of Neighborhood O School PSo Representative: Name of School Attach confirmation from PSO O Neighborhood Web Page Administrator/Content Manager At-Large Member 11 What neighborhood issues interest you? 1 j Ut4_ ALL r 4)R)blZ )T f 2) Mark any of the following that apply: Served as a Community Connector Am a Member of the City's Committee for Citizen Involvement (CCI) Interested in being trained as a Land Use Coordinator for my neighborhood Return completed application to: City of Tigard Neighbor Network 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 Email:Nei ghhorNetwork@tigard orgov