11/19/2008 - Packet City of Tigard
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Committee for Citizen Involvement — Agenda
MEETING DATE: Wednesday, November 19, 2008, 7:00-8:30 p.m.
MEETING LOCATION: Tigard Library, Second Floor Conference Room (Located on east side of building)
13500 SW Hall Blvd.,Tigard, OR 97223
1. (Info) Welcome and Introductions 7:00-7:05 PM
2. (Action) Approval of Minutes 7:05-7:10
3. (Review) Periodic Review Evaluation 7:15-7:40
/Darren Wyss/
4. (Discussion) Neighborhood Networks: Open House and Websites 7:40-8:05
/Liz Newton/
5. (Action) Urban Forestry Master Plan Communication Plan 8:05-8:20
/Marissa Daniels/
6. (Info) Roberts Rules 8:20-8:25
/Marissa Daniels/
7. (Info) Other Business/Announcements/Next Agenda 8:25-8:30
Next meeting:
• Wednesday, December 17, 2008, Library Second Floor Conference Room
COMMITTEE FOR CITIZEN INVOLVEMENT AGENDA— November 19, 2008
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 1
City of Tigard
Memorandum
To: Committee for Citizen Involvement
From: Marissa Daniels,Assistant Planner
Re: November Agenda
Date: November 12, 2008
WELCOME AND INTRODUCTIONS
This is an opportunity to introduce any new staff members or members of the community to the
Committee.
APPROVAL OF MINUTES
The Committee bylaws state that the Committee will conduct their meetings according to Roberts Rules of
Order. Because the minutes (Attachment 1) are forwarded to City Council,an official motion is requested.
What is said:
Basil: Does anyone have any October meeting minute emendations?
Committee member: I move that...
a) (If none)we approve the October meeting minutes as presented
b) (If emendations are suggested) we approve the October meeting
minutes as amended.
Committee member: Seconds the motion
Basil: It has been moved and seconded that...
a) we approve the October meeting minutes as presented
b) we approve the October meeting minutes as amended.
Is there any discussion?
Basil: The motion is that...
a) we approve the October meeting minutes as presented
b) we approve the October meeting minutes as amended.
All those in favor, say Aye.
All those opposed, say No..
All those abstaining, say Yes.
Committee: Votes
*Please remember that if you were absent from the previous meeting you
should abstain from voting on the minutes.
Basil: The motion is carried/lost.
PERIODIC REVIEW EVALUATION
After Basil introduces this item, Senior Planner Darren Wyss will talk about the state's requirements to allow
time for citizens to comment on the City's Periodic Review Evaluation (Attachment 2).At this time,Darren
will open the floor for citizens to:
■ Make oral testimony,
■ Submit written testimony,and
■ Ask questions of staff about the Periodic Review Evaluation.
The Committee is not expected to respond to citizens,rather just receive their comments.All comments
received will be included in the Evaluation and sent to the State Periodic Review Assistance Team.After
their review, the final Evaluation and Work Program with all comments received will go before the Planning
Commission and City Council for approval. Citizens will have the opportunity to provide comments at both
meetings as well.
*What is Periodic Review?
Periodic Review is a process for certain local governments in Oregon to examine and, as necessary,
update their comprehensive land use plan and implementing codes. Over the past two years the City
of Tigard has been updating their Comprehensive Plan under the post-acknowledgment plan
amendment process which is subject to different procedural requirements regarding notice and
appeals.
When the schedule established by the Oregon Department of Land Conservation and Development
(DLCD) determines that it is time for a local government to begin periodic review they will send a
periodic review notice.The City of Tigard has received this notice as required by Oregon Revised
Statute 197.629. The Periodic Review process will ensure that City plans remain consistent with the
Oregon Revised Statutes, Oregon Administrative Rules (OAR),programs of state agencies,and the
statewide planning goals.
The City must follow the periodic review rules as outlined by OAR Chapter 660 Division 25,which
includes an evaluation of plans and the development of a work program if necessary.A work
program is "a detailed listing of tasks necessary to revise or amend the local comprehensive plan or
land use regulations to ensure the plan and regulations achieve the statewide planning goals" (OAR
660-025-0020(7)).
An important component of Periodic Review is citizen involvement, and there will be three
opportunities for the public to submit comments/ask questions about the evaluation:
■ Wednesday,November 19,2008—Tigard Committee for Citizen Involvement, 7:OOpm
in the Tigard Library 2nd Floor Conference Room.
■ Monday,December 15, 2008—Tigard Planning Commission, 7:OOpm in Tigard Town
Hall
■ Tuesday,January 27, 2009—Tigard City Council, 7:30pm in Tigard Town Hall
If you would like to be informed of any action pertaining to Periodic Review,please send a request in
writing to City of Tigard Planning Division (Staff contact: Darren Wyss) at 13125 SW Hall Blvd.,
Tigard, Oregon 97223 or by email to Darrengtigard-or.gov.
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NEIGHBORHOOD NETWORKS OPEN HOUSE AND WEBSITES
This is to be a brainstorm session about the Neighborhood Networks Open House to be held Saturday,
February 7, 2009. What should the Open House Feature?What programs should be represented?
Also,Liz would like your input regarding additional outreach for the Neighborhood Network websites.
URBAN FORESTRY MASTER PLAN COMMUNICATION PLAN
At the last meeting we briefly discussed the Urban Forestry Master Plan (UFMP).This is the first of several
projects staff will be working on to implement the Comprehensive Plan. Staff is requesting an official
motion be made to approve the UFMP Communications Plan (Attachment 3).
What is said:
Basil: I would entertain a motion regarding the Urban Forestry Master Plan
Communication Plan
Committee member: I move that...
a) we approve the UFMP Communication Plan as presented.
b) (If emendations are suggested) we approve the UFMP
Communication Plan as amended.
Committee member: Seconds the motion
Basil: It has been moved and seconded that...
a) we approve the UFMP Communication Plan as presented.
b) we approve the UFMP Communication Plan as amended.
Is there any discussion?
Basil: The motion is that...
a) we approve the UFMP Communication Plan as presented.
b) we approve the UFMP Communication Plan as amended.
All those in favor, say Aye.
All those opposed, say No.
All those abstaining, say Yes.
Committee: Votes
Basil: The motion is carried/lost.
*What is the law?
Statewide Planning Goal 1 is, "To develop a citizen involvement program that ensures the
opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires the
local citizen involvement program"clearly define procedures by which the general public will be
involved in the ongoing land use process."These actions include methods to involve citizens in land
use issues;promoting successful two-way communication and feedback between the City and its
citizens; means by which citizens may affect outcomes; clarity and availability of technical
information;and financial support and other resources for citizen involvement efforts.
*What are Tigard's Citizen Involvement Policies and Requirements?
Tigard complies with the state's citizen involvement requirements as they relate to the City's land use
program activities. Specific requirements relating to citizen involvement are included in the
Development Code.These requirements relate to application,notice, and hearing procedures for
quasi-judicial and legislative land use matters (Comprehensive Plan Amendments,Annexations,
Zoning Map amendments, etc.) to ensure citizens are informed and can participate.
3
The Comprehensive Plan contains the City's Citizen Involvement Goals and Policies. The two goals
are included below:
Goal 1.1 Provide citizens and affected agencies, and other jurisdictions the opportunity to
participate in all phases of the planning process.
Goal 1.2 Ensure all citizens have access to:
a. Opportunities to communicate directly to the City;and
b. Information on issues in an understandable form.
*What is the Committee's role?
The overall role of the Committee for Citizen Involvement is included in the Comprehensive Plan,
Policy 1. This policy states:
Policy 1 The City shall maintain a Committee for Citizen Involvement representative of a broad
cross-section of the community to:
a. Make recommendations to the City regarding ways to engage the public in City
issues,projects, and the land use process;
b. Help implement and develop a public information and citizen involvement
program applicable to a wide range of issues; and
C. Support the enhancement of Tigard's overall level and quality if civic engagement
by promoting meaningful citizen involvement in city government.
*What does this mean for the UFMP Communication plan?
This is your opportunity to make recommendations about the way we plan to engage the public,
help us implement a specific citizen involvement program, and promote meaningful citizen
involvement for the UFMP process. City staff is looking to you to review our plans for the next year
regarding citizen involvement in the creation of the Urban Forestry Master Plan. In your opinion,
are we meeting the Comprehensive Plan Citizen Involvement Goals and Policies?Specific questions
to ask may include: (Based on Comp Plan policies)
■ Is the role of citizens defined and publicized for each phase of the planning process?
■ Are the opportunities for citizen involvement planned for in the Communication Plan
appropriate to the scale of the planning effort and do they involve a broad cross-section of the
community?
■ Will pertinent information be readily accessible to the community?
■ Are the communication methods planned for in the Communication Plan appropriate for this
project?
■ Is the City planning to seek citizen information and input through collaboration with
community organizations,interest groups, and individuals in addition to City sponsored
boards and committees?
Please note, at the end of the process staff will bring back a citizen involvement report so that you
can evaluate the effectiveness of the methods used.
ROBERTSRULES
Please receive a handout on Roberts Rules of Order (Attachment 4).The Committee bylaws state that the
Committee will conduct their meetings according to these rules. On many items, a consensus is appropriate.
However, on items which will go to City Council, or represent a significant decision by the Committee, staff
may request that a formal motion is made.
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OTHER BUSINESS/ANNOUNCEMENTS/NEXT AGENDA
This is an opportunity to discuss any issues which arise that are not on the Agenda. Topics may include:
Other Business
■ Washington County CPO Meeting Recap: Bev,Basil and Patti, and Marissa
Announcements
■ Our annual meeting with City Council is coming up at the beginning of the year
Next Agenda
■ Website Advisory Body
■ Neighborhood Network Boundary Change and Steering Committees
■ Bike/Ped Advisory Committee
■ Annual Goal Setting
ATTACHMENTS:
ATTACHMENT 1: MEETING MINUTES, OCTOBER 15,2008
ATTACHMENT 2: PERIODIC REVIEW EVALUATION
ATTACHMENT 3: URBAN FORESTRY MASTER PLAN COMMUNICATION PLAN
ATTACHMENT 4: ROBERTS RULES OF ORDER
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CITY OF TIGARD
COMMITTEE FOR CITIZEN INVOLVEMENT
Meeting Minutes
October 15, 2008
1. CALL TO ORDER
Committee Chair Basil Christopher called the meeting to order at 7:05 PM. The meeting was
held in the Tigard Public Library, second floor conference room, at 13500 SW Hall Blvd.
2. ROLL CALL
Members Present: Chairman Basil Christopher,Bev Froude, Gary Jelinek, Patricia Anda,Alma
Islas, Sue Carver
Members Absent: Rex Caffall,Myrna Boyce,Anastasia Adriano
Staff Present: Liz Newton,Assistant City Manager;Marissa Daniels,Assistant Planner
3. WELCOME AND INTRODUCTIONS—Chair Basil Christopher
4. APPROVE SEPTEMBER MEETING MINUTES
Chairman Basil Christopher asked committee members if they had any September meeting
minute emendations. Hearing none, the Committee reached a consensus to approve the
minutes.
5. ROBERTS RULES REVIEW
Basil introduced this item and pointed out the Roberts Rules handout which was included in
the October meeting packet. Marissa explained that it is easier for her to keep an accurate
record in the minutes if the Committee makes motions and votes on action items. Liz explained
that it is okay for the Committee to reach a consensus on action items, however, Committee
recommendations to Council should include a motion and a vote. She agreed with Marissa that
it is easier to keep a clear record in the minutes if there is a motion and a vote.
Basil,who goes to lots of meetings,has not had to approve minutes outside of the Committee
for Citizen Involvement. Marissa explained,in this case, there are a lot of people who read
through the minutes. Each month a copy of the minutes is given to the Mayor, as he is the
Council liaison to the CCI;Tom Coffee, the Community Development Director;Ron Bunch,
Assistant Community Development Director; and Bob Roth, the City's volunteer coordinator.
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Basil asked, and the Committee agreed, to move this agenda item to the November meeting
when more Committee members are present.
6. NEIGHBORHOOD NETWORKS: CIP PROGRAM
Included in the meeting packet were a draft program description and application for the
neighborhood network CIP program. After last month's meeting, Marissa and Liz got together
to work out the details of a neighborhood CIP program. Currently, only projects whose total
cost is over $25,000 are included in the City's CIP budget document.
The materials included in the packet were modeled after the City of Lake Oswego's
Neighborhood Enhancement Program. Liz decided, to avoid confusion, to include the entire
program as one line in the City's CIP budget document. Marissa and Liz are suggesting
$25,000 be available competitively to all neighborhoods. This amount is similar to Lake
Oswego that offers $50,000 on a biennial basis.
Liz summarized the sections of the program description sheet and asked if the materials
presented represent the direction the Committee wishes to go with the CIP program.
Bev asked Liz about the amount of money she and Marissa are suggesting for the program.
She asked how many neighborhoods there are and what the average cost of these projects
could be. Liz answered that there are 13 neighborhoods, and pointed Bev to the example from
Lake Oswego Marissa distributed last month. The most expensive project funded last year in
Lake Oswego was $6,000 to the John's Woods Homeowner's Association to construct
landscaping improvements at both entrances to their neighborhood. The least expensive
project was $800 to the Forest Hills Neighborhood Association to install a neighborhood sign.
A total of 11 projects were selected for funding.
Bev thought a neighborhood cleanup couldn't cost more than $2,000 - $3,000. Liz agreed,but
pointed Bev to the example list of eligible projects. Some of the suggested projects could be
more costly. Any projects over $25,000 need to be recommended for inclusion in the Citywide
CIP budget document, rather than applied for through this process.
Bev thinks the projects applied for the upcoming fiscal year will be small, as this is the
beginning of the program.
Basil pointed out that traffic calming is listed under the category"other" on the program
information sheet. He asked if traffic calming is really a possibility. Liz answered yes, as long as
the total project cost is under$25,000. For example, a neighborhood could apply to add one
more speed hump along a particular street.
Liz said this $25,000 is intended for neighborhoods to solve the "little rocks in your shoes."
These are things the neighborhoods identify, such as an ugly strip of right-of-way they notice
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every time they drive by. Over time,we may be able to bump up the total amount of money
that is available to the neighborhoods if there is a need for it.
The Committee agreed unanimously to continue with the materials as provided in the meeting
packet.
In addition to the CIP program,Liz wanted to discuss the Neighborhood Network Steering
Committees. Five people have turned in applications to participate on their neighborhood
steering committee:
Area 3: Linda and Debbie
Area 11: Gary and Jeff
Area 13: Mark
Bev asked about, and Liz clarified, the boundaries of Area 3. Liz met with Linda and Debbie
who have applied for the committee in this area. She described their energy as being, "on fire."
They want to go door to door to find other neighbors who are interested in volunteering for
the committee.
Each neighborhood needs at least a four-member committee to be considered an "active"
neighborhood. Liz will meet with each steering committee as they become active to help them
get started. She would like to have one CCI member at each meeting to bring information
back to the Committee.
The CCI needs to `confirm' the applicants for each committee to get them started. Once the
members are confirmed, she will post only their names on the neighborhood websites to
encourage other residents to apply. Liz believes this to be a good mix of applicants.
Bev asked Liz if she thinks we can get four people from every neighborhood to participate. Liz
thinks out of a neighborhood area of 5,000 we should be able to get four volunteers. For Liz,
it is important that people are stepping up on their own accord and that we are not hand
selecting people for the steering committees. She plans to go to local schools to help find PSO
representation for the neighborhood steering committees. Two of the ladies who submitted
applications for their neighborhood steering committee read about the opportunities in
Cityscape. She suggested we monitor the program and see how it goes.
Gary asked Liz about a more detailed map showing his neighborhood. Liz will get a map from
Darren when he gets back from vacation. Gary feels it is important to get a detailed map for
outreach purposes.
Patty is going to sign up to participate on the steering committee for her neighborhood.
Liz spoke about the Neighborhood Network page of the Cityscape Newsletter. This month
they are focusing on activities available to each neighborhood. This is an attempt to rotate the
marketing so the page stays fresh. This month someone may think, "look what we can do, but
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we need a steering committee first."Liz asked the CCI to contact her with any ideas relating to
the Neighborhood Network Cityscape page. When all of the neighborhoods are active, Liz
hopes to provide space for each neighborhood to write a small blurb about their individual
neighborhood news.
Basil asked committee members if they had any input on the neighborhood steering
committees:
• Gary said it sounds like we are moving right along.
• Patty did not have any suggestions, but is excited to sign up and participate.
• Bev asked if there was a Neighborhood Network Area near her property, Liz
answered yes, Neighborhood Area 12.
• Alma feels the program is looking good.
Basil suggested doing something to motivate City residents to participate,perhaps sending a
note to parents through the schools. Liz can do a "backpack," a note sent home weekly with
Tigard-Tualatin grade-schoolers. She has sent these notes in the past and it has worked pretty
well to get the word out. Liz has been to each of the PSO meetings in the past. She feels
members of these groups are so focused on getting money for things for the kids that adding
anything else may be overwhelming. She would be more than happy to go back around to the
PSOs now that the program is up and running. The first time around she encouraged the
PSOs to link to their neighborhood website and advertise fundraisers.
Basil thought maybe we could use the "backpack" to pick up steam for the open house
planned for February instead of advertising the formation of steering committees.
To close,Liz said she would like to talk about the February open house at the next meeting.
Joanne Bengtson, Exec. Asst. to the City Manager&Mayor,will be helping with the event.
Next month they would like to come and brainstorm with the committee about the focus of
the open house. The tentative date for the open house is February 7f.
7. URBAN FORESTRY MASTER PLAN COMMUNICATION PLAN
Marissa passed out two items to help with this agenda topic. The first was a copy of the
Comprehensive Plan Citizen Involvement chapter. The second wass a handout from the
Cogan Owens Cogan training the Committee received last year describing different public
involvement tools.
First,Marissa gave some general background about Tigard's urban tree issues in general. The
Urban Forest Section of the updated Comprehensive Plan is the only Comprehensive Plan
Amendment thus far to be appealed to the Land Use Board of Appeals. The Homebuilders
Association has appealed the chapter and is currently in limbo with the City.
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Tree issues in Tigard have proven to be the most sensitive issue throughout the
comprehensive planning process. Bev agreed that this issue has been very sensitive for many
years in this community.
Currently, City staff is working on a three prong approach to address concerns about trees in
Tigard. First, the Urban Forestry Master Plan (LTFMP) will implement the goals and policies
in the Urban Forestry section of the Tigard Comprehensive Plan, and determine the future
of Tigard's urban forest by:
a. Documenting past and present conditions;
b. Providing management recommendations and measurable goals; and
c. Coordinating City departments with each other,with other jurisdictions, and with the
community's vision for trees in Tigard.
Second, staff is working on incorporating a Directors interpretation into interim tree code
amendments. Third, an update of the tree code is being planned.
Marissa went through the Communication Plan for the Urban Forestry Master Plan pointing
out the project phases,involvement tools, and schedule. She pointed out that it is proposed to
hold listening posts in place of an open house for this project.
Bev asked about the track record for open houses. Marissa reported that they haven't gotten
much participation. Bev spoke about the importance of people knowing what we are talking
about. This is a very touchy subject. She asked Staff to be sure to be very open and welcoming
to public input. She reiterated that this is a huge issue in the Tigard community.
Gary asked what will be included in the UFMP. Marissa spoke about the results of a tree
canopy analysis, the need for coordination, etc. Basil added that the Master Plan will set the
tone for what the urban forestry goals will be. Basil works for ODOT and,when they
construct a project in any given City, they look to such master plans to lay out the framework
for what the given community desires. The codes do not clarify intent.
Gary said that the current codes were passed for some reason. He asked if the Master Plan will
explain the rationale behind the current codes. Marissa responded that the Plan will not give
the rationale for the current codes, but will document past and present conditions in Tigard.
Patty asked Marissa what she was looking for from the Committee. Marissa explained that this
is the first of many communication plans which will be brought forward to the Committee in
the next year. It's tough because she needs information from the Committee about the
proposed citizen involvement structure for the project and we spend a lot of time talking
about the actual project.
Gary asked if the Committee will be involved in the project. Marissa responded no, not in the
project itself,but in monitoring the citizen involvement for the project. Basil clarified that the
City needs the CCI's help with outreach.
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Bev suggested the Neighborhood Networks be alerted of the project first. She asked Marissa if
the Committee could be updated on the process to update the code.
Marissa asked the Committee if a monthly memo updating the Committee about the Long
Range Planning Department's projects would be helpful. Alma said yes, it would be helpful.
Patty asked about the Committee's approval of the UFMP Communication Plan. Marissa
offered that the Committee could continue this item at the next meeting. The committee
agreed that this would be best. Due to time constraints at the November meeting,Marissa
asked Committee members to review the material and bring their comments to the next
meeting.
Basil closed by saying the codes are the vehicle the City puts together to get things done. The
Master Plan will be community driven,which is why citizen involvement is so important.
8. COMMITTEE MEMBERSHIP AND GOALS UPDATE
Marissa pointed the Committee to the Citizen Committee Interest Application attached to the
meeting packet. All of the at-large Committee member's terms will expire in February. She
asked any members who are interested in reappointment to turn in an application. The
applications will be due the second week of December.
Patty said she felt that she was just starting to get really involved in the Committee. Marissa
suggested the one year terms may be too short. This is something we could discuss at a future
meeting.
Alma suggested training for new committee members. This could include the Committee's
role in the bigger picture, meeting format, and organizational lingo. After being on the
Committee for almost a year, she still feels behind.
Marissa offered that she would be happy to meet with Committee members at any time. She
asked members to contact her to set up a time in advance, and they could go over any
questions they may have. An introductory meeting with new Committee members is a great
idea. Alma believes this will be helpful, she feels like she just started the Committee.
Basil mentioned his idea to form a civic leadership academy. This would give potential
volunteers an idea of what it means to volunteer, give them an opportunity to meet current
volunteers, and to allow volunteers to get assimilated to the organizational structure before
they turn in an application to participate.
Next,Marissa called the Committee's attention to the 2008 Goals Update Memo dated
October 8, 2008. She quickly ran through the Committee's accomplishments over the past
year. Originally the Committee had proposed seventeen goals for the year, and had later
whittled that list down to ten goals. Marissa gave the following report:
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• The first goal, to establish a bike/ped advisory committee is in process. In 2008, the
Committee held many discussions, met with City Council, and the Mayor attended a
meeting to discuss this topic.
• The second goal represents the Committee's obligation to serve as the City's webpage
advisory committee. This item is not currently scheduled; however, Basil contacted
Marissa earlier in the week suggesting we add this item to a future agenda. Marissa
suggested this time be spent with the City's relatively new website administrator to see
how the Committee can provide her with meaningful feedback. Basil asked that a
computer and projector be present at this meeting.
• The third goal, to revise the private development notice requirements,is complete. The
Committee met twice with Kim McMillan to discuss this issue, and project signage has
been improved.
• The fourth goal, outreach to underrepresented groups,is in process. In 2008,Mayor
Dirksen, Councilor Sherwood, and City staff attended the St. Anthony's annual picnic.
Duane Roberts is preparing material for a future agenda item on this topic.
• The fifth goal, the Neighborhood Program, is labeled as "in process"in the October
8th memo. Basil suggested instead that the status of this goal be changed to complete or
continuing. The Committee's made significant headway in getting this program up and
running over the last year. Marissa suggested next year setting a more specific goal for
the neighborhood program, for example, `active' steering committees in each
neighborhood.
• The sixth goal, a good citizenship award program has not been scheduled to date.
• The eighth goal, to create a civic youth involvement program has not been scheduled.
• Goal nine is to respond to Council Ad hoc requests. This year, the Committee
forwarded a recommendation regarding a new citizen advisory committee appointment
process to Council, and attended a joint meeting with City Council in January.
• The tenth goal, to evaluate public involvement plans is in process. So far,in 2008, the
Committee has reviewed the Barrows Road closure public involvement strategy and
the Urban Forestry Master Plan Communication Plan.
• The fifteenth goal, to learn more about the Washington County Citizen Participation
Organization (CPO),is in process. Committee members have been invited to attend a
meeting sponsored by the CPO program to be held October 23, 2008. Bev suggested
also having Pat Whiting of the CPO program attend a CCI meeting to give us more
information about the program. She believes it will be great to get to meet other groups
focused on citizen involvement to share tips and discuss issues.
9. OTHER BUSINESS/ANNOUNCEMENTS/ NEXT AGENDA
Marissa pointed out the following items under other business:
1. Next month the Committee will be discussing the City's Periodic Review
Evaluation,which is a state requirement. Marissa passed out a memo from Darren
Wyss detailing what periodic review means.
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Suggested for future agenda items:
1. Continuation of the discussion about the formation of a bike/pedestrian
committee;
2. CCI Review of the Periodic Review Work Program. This is a state requirement;
3. Review of the Urban Forestry Management Plan (UFMP) Communication Plan;
and
4. Discussion of the Neighborhood Network Open House to be held in February.
10. ADJOURNMENT
Chair Christopher adjourned the meeting at 8:41 pm.
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City of Tigard
im Periodic Review Evaluation (DLCD checklist questions)
November 13, 2008
The City of Tigard undertook a complete update of its Comprehensive Plan,with the exception of
Goal 12 which will be updated along with the Tigard Transportation System Plan, during the three-
year period of 2006 through 2008. The process was completed through of a series of Post
Acknowledgement Plan Amendments (PAPA) as allowed by state law. This was the first complete
update of the City's original 1983 Plan. The goals,policies, and recommended action measures
included in the document take into account the broad range of changes that have occurred since the
original Plan was adopted and acknowledged by the state 25 years ago. These current conditions
and projected trends are summarized in the Tigard 2007 Resource Report,which provides the
substantive factual basis for many of the Plan chapters.
Citizen involvement was an integral element in the update of the Plan. The citizen involvement
program included many community meetings and public hearings, as well as considering relevant
findings from past citizen surveys and 10 years of citizen engagement associated with the Tigard
Beyond Tomorrow visioning project. Through these efforts,values and attitudes of Tigard's citizens
were incorporated into the updated City of Tigard Comprehensive Plan.
The update process was coordinated with the Department of Land Conservation and Development
and the City's state and regional partners. The City feels the new Comprehensive Plan text language
complies with state and regional plans and programs, and the statewide planning goals. The City
spent a significant amount of time and effort to complete this update, and it does not anticipate a
need for an extensive periodic review work program. None the less, some additional work is needed
to ensure continued compliance.
The Oregon Department of Land Conservation and Development Periodic Review Survey Checklist
is found below with City responses included.
Factor 1: There has been a substantial change in circumstances including but not limited to the
conditions,findings, or assumptions upon which the comprehensive plan or land use regulations
were based, so that the comprehensive plan or land use regulations do not comply with the
statewide planning goals relating to economic development, needed housing, transportation,
public facilities and services and urbanization.
1. Does the economic development element of the comprehensive plan need to be
updated?
Periodic Review Evaluation 1 City of Tigard
The Tigard Comprehensive Plan Goal 9: Economic Development goals, policies, and recommended
action measures were updated through the post acknowledgement plan amendment (PAPA) process
during the period 2007-2008. This was part of an overhaul of the entire Plan, one that was needed as
the previous Plan language was predominately from the original document adopted in 1983. The old
language did not reflect current conditions and circumstances in Tigard and the Metro region. It also
did not reflect the aspirations and values of the community and was inconsistent with available data.
In 1997,Metro assigned Tigard an employment target of 17,801 new jobs by the year 2017. During
the subsequent 10 years,Tigard only added 3,800 jobs in the community. If jobs are added at the
same rate for the next 20 years,Tigard will not reach its Metro target. However, the Metro
employment target is out of sync with the Oregon Department of Employment data that projects
Tigard's employment may only grow by 13,000 jobs by the year 2024. The discrepancy needs
addressed.
Regardless, not attaining the Metro employment target is significant for the well-being of the
community. Tigard is not at a lack for jobs, but a realistic employment allocation will be an issue that
Tigard must address with Metro as it updates the household and employment data for the upcoming
urban growth boundary expansion analysis. Because Tigard is "land-locked"it is not likely that
substantial industrial/employment lands will be added to the City except that which occurs through
redevelopment or refill activities. So the addition of a substantial number of new jobs is possible.
The City has an adequate supply of commercial land available for both office and retail and services
employment. However, a concern for the City is the supply of buildable industrial lands. Roughly 66
acres remain with no heavy industrial zoned land available. The largest section of light industrial and
industrial park is owned by one individual and both have development constraints,primarily related
to transportation.
Tigard is also profoundly affected by the regional economy as there are more jobs in Tigard than
residents over the age of 16 in the workforce (State of Oregon Employment Department, 2006). For
example, some 70% of residents commute outside the city for work, making Tigard a net attractor
of commuters.
Tigard is interested in ways to: 1) enhance job density, especially in its light industrial districts
compared to what exists today; 2) promote redevelopment of the Tigard downtown into a high
density employment/housing mixed use urban center; 3) increasing employment potential within the
360 acre Tigard Triangle area; and 4) promoting intensive redevelopment along Highway 99W that
would be associated with the provision of high capacity transit.
New land use tools that allowed/promoted greater employment densities would be the first step
toward achieving these objectives. The City has undertaken a basic evaluation of commercial and
employment lands,businesses and land-use characteristics, employment,income, and payroll
characteristics, and future land use needs to the year 2027.
Periodic Review Evaluation 2 City of Tigard
A. Does new information on national, state, or local economic trends show any changed
circumstances since the plan was last updated?
Yes, an Economic Opportunities Analysis (EOA) would be appropriate.
Has the city requested technical assistance and information available from Metro?
Yes.
Further, does Metro's economic forecasting or trends information need to be
incorporated into the plan?
Not sure, as Metro is updating the information and the City will need to assess the need to
incorporate findings into its Plan once it is completed. The City needs to perform an EOA and if
Metro information is available, it will get incorporated.
B. Has there been a change in your community's assessment of the types of industrial
and commercial businesses that are most likely to develop in your area?
No, but this is information that will be reviewed through an EOA.
Does your community have sufficient buildable sites that are suitable for these types
of uses?
Don't know, but the completion of an EOA will provide direction.
C. Is your plan out-of-date regarding an accurate inventory of suitable industrial and
commercial sites?
No, but this is information that will be reviewed and updated as necessary after the completion of
the EOA.
D. Does the inventory of commercial and industrial land identify sites that are available
now or can be made available quickly?
Yes.
That is, does the inventory address a short-term supply of employment land(i.e.,
ready for construction within one year of application for building permit or request
for service extension)?
Yes.
Periodic Review Evaluation 3 City of Tigard
E. Does the inventory identify sites needing additional attention in order to make them
suitable for industrial or commercial uses (e.g., wetland delineation, transportation
improvements, provision of water or sewer)?
Yes.
F. Are there sites zoned industrial that are unlikely to develop because of transportation
access issues, environmental factors, topography, or other constraints?
Yes, transportation is the primary constraint to developing the economic potential of existing lands
and increasing employment density.
G. Does your community have an insufficient supply of industrial and commercial sites
that can be served by public facilities projects, either existing or scheduled to be built
within the next five years?
Yes, transportation is the primary constraint to developing the economic potential of existing lands
and increasing employment density.
H. Has your community lost suitable industrial sites through rezoning for other uses?
No.
1. What plan or regulatory amendments are needed to respond to changes in economic
development trends in your community?
Don't know, but an EOA will provide direction.
J. Has your city coordinated with Metro regarding employment allocated to your
community?
Yes, and Metro is currently updating its population and employment projections and Tigard is
participating in the efforts. Results will need to be incorporated into City plans as needed. One
important point is that Tigard is primarily a community of commuters. More than 70% of the City's
workforce commutes outside the city and a significant portion of commuters come to the city to
work in industrial and commercial venues. Any new economic analysis needs to fully consider the
interrelationships of the various parts of the Portland Metro economy.
Conclusion: The City will need to update its Transportation System Plan (scheduled for
calendar year 2009) and complete an Economic Opportunities Analysis in order to address
factors 1, 1A, 113, 1C, 1F, 1G, 1I, and 1J. In addition, the City must coordinate with Metro to
address the relatively slow growth of employment as related to Metro's total employment
allocation numbers for the City.
Periodic Review Evaluation 4 City of Tigard
2. Does recent information on population and housing trends suggest a need to update
your comprehensive plan or land use regulations?
The City has undertaken an inventory and analysis of existing housing conditions. This inventory
has determined that Tigard meets the Metropolitan Housing Rule that mandates the opportunity for
an overall density of 10 or more dwelling units per buildable acre and sufficient buildable land to
provide the opportunity for at least a 50/50 mix of detached/attached housing. Furthermore,the
City has determined that it is on track to meet its 1994 Metro Title 1 housing capacity target of 6,308
additional dwelling units. During the period from 1994 to 2006, a total of 3,565 dwelling units
(single-family and multi-family) were added to Tigard's housing stock. This leaves a total of 2,743
additional units to accommodate and the City has determined that existing vacant and available land
is sufficient to meet that need. No adjustments to the City's land use codes or maps are needed at
this time.
Housing affordability studies show the whole Portland Metro region's housing prices escalated
rapidly during the period of 2000 to 2005. During the same period,wages grew much more slowly.
In Tigard,housing prices have increased consistently along with the region and single-family housing
prices have outpaced the purchasing ability of those who make the median-family income. This is a
broad state and Metro issue and needs to be addressed on a regional basis due to the
interrelationship with economic needs in the region.
Although Tigard predicts meeting its Metro Title 1 housing targets, the ability to accommodate
longer-term housing needs has limitations associated with Tigard being"land-locked" by
unincorporated development. However, the City has interest in the development/refill of housing
within the Washington Square Regional Center and the Tigard Triangle. Both have mixed use zoning
in place to accommodate high density housing. The Tigard downtown also has potential to
accommodate a significant increase in housing capacity over what currently exists. The City has been
focused on the redevelopment of its downtown for a couple of years and residential housing
opportunities remain a primary focus of the planning. Finally,land adjacent to Highway 99W has the
potential to accept high density housing if high capacity transit is available at some point in the
future. This would include some rezoning,but the City will not pursue such amendments until the
final decision is made on the future locations of high capacity transit.
Tigard has developed affordable housing strategies consistent with Metro proposals and has a
variety of land use districts and implementing regulations to provide a wide variety of housing
opportunities.
A. Has the city adopted a population projection coordinated by Metro?
Yes.
Periodic Review Evaluation 5 City of Tigard
B. Has the distribution of household incomes remained consistent in the community
since the housing element of the comprehensive plan was last updated?
No.
C. Are the costs of new housing units affordable based on projected household
incomes?
No.
D. Does the city provide the types, locations, and densities of housing needed by all of
its residents?
Yes, the City's Comprehensive Plan and Zoning Maps provide the opportunity for an overall density
of 10 or more dwelling units per buildable acre and sufficient buildable land to provide the
opportunity for at least a 50/50 mix of detached/attached housing.
E. Are buildable residential lands being developed at the rate projected in the
comprehensive plan?
Yes.
F. Is there significant difference between the gross amount of residential lands
developed since the plan was last updated and what the plan data predicted?
No.
G. Has the city coordinated with Metro regarding the expected housing capacity for
your community?
Yes, the City has determined that it is on track to meet its 1994 Metro Title 1 housing capacity target
of 6,308 additional dwelling units. During the period from 1994 to 2006, a total of 3,565 dwelling
units (single-family and multi-family) were added to Tigard's housing stock. This leaves a total of
2,743 additional units to accommodate and the City has determined that existing vacant and
available land is sufficient to meet that need. No adjustments to the City's land use codes or maps
are needed at this time.
H. Are your zoning and development ordinances well organized and user-friendly?
Yes.
Are your residential development and design standards for needed housing clear and
objective?
Periodic Review Evaluation 6 City of Tigard
Yes.
When did your community last evaluate its development processes and standards?
1997.
Are there provisions that should be amended or eliminated to better reflect your
community's vision?
No.
1. Have all of your ordinances been amended to fully comply with the Federal Fair
Housing Act and state manufactured home statutes?
Yes.
J. Does your community have minimum density requirements for each zoning district?
Does your community have a minimum average density policy for overall residential
development?
Yes, there is an 80% minimum density requirement as outlined in Metro Title 1 and the City has the
capability to meet its Metro Housing Target.
No, the community doesn't have an overall density policy, but has the proper zoning in place to be
in compliance with the Metropolitan Housing Rule that mandates the opportunity to have an overall
density of 10 units per acre.
K. Are the zoning ordinance densities consistent with the comprehensive plan?
Yes.
L. Has the mix of housing types (i.e., single-family and multi family) constructed since
your last plan update been built as expected?
Yes.
Are the city's comprehensive plan designations and zoning code compliant with the
Metropolitan Housing Rule (OAR 660, Division 7), particularly the requirements for
minimum residential density for new construction?
Yes, the City's Comprehensive Plan and Zoning Maps provide the opportunity for an overall density
of 10 or more dwelling units per buildable acre and sufficient buildable land to provide the
opportunity for at least a 50/50 mix of detached/attached housing.
Periodic Review Evaluation 7 City of Tigard
M. Have housing providers been successful in satisfying the housing needs of low income
citizens and citizens with special housing requirements?
No.
If not, what actions need to be taken to address these needs?
The City needs to take a more proactive role in working with developers and low-income housing
providers to ensure these types of housing are available in the community. Zoning regulations are in
place to allow the housing to be built, but the market has not dictated construction within Tigard up
to this point in time.
N. Does the comprehensive plan include a thorough, up-to-date residential buildable
lands inventory and housing needs assessment?
Yes.
Does the buildable lands inventory include the housing capacity attributable to mixed
use zones (see 660-008-0020 and 660-007-0018)?
Yes.
O. Is there a 20-year supply of vacant or redevelopable buildable land or land with infill
potential in the following categories?
Single-family-Yes
Multi-family-Yes
Dorms, prisons,institutions -Yes
Government-assisted—Yes
P. If a shortage exists in any of the categories above, how will the discrepancy be
resolved?
No shortage exists.
Q. What plan or regulatory amendments are needed to respond to changes in
population and housing trends in your community?
The City does not anticipate any needed changes at this point in time.
Conclusion: The City is in compliance with the Metropolitan Housing Rule and Metro Title
1 requirements. The City believes the current comprehensive plan map designations and
Periodic Review Evaluation 8 City of Tigard
zoning districts allow ample opportunity for a variety of housing types, sizes, and densities
that have been, and will continue to, meet the community's needs. The City will need to
take a more proactive role in the development of low income and special needs housing, but
the land use regulations are currently in place to facilitate such construction. The City will
not need to address population and housing trends during Periodic Review.
3. Do the plan and ordinances adequately account for limitations on buildable lands from
natural resources and hazards?
Yes, the removal of sensitive lands is part of the protocol when developing the Tigard buildable
lands inventory. Also, the Sensitive Lands chapter of the Tigard Community Development Code
addresses development and the regulations regarding natural resources and hazards.
A. Have the plan and ordinances been updated to comply with OAR 660, Division 23
(Goal 5 Rule) regarding wetlands, riparian corridors, and wildlife habitat?
Yes, the recent updates to the Plan ensure continued compliance with the Goal 5 Rule and the
Sensitive Lands chapter (Title 18.775) of the Tigard Community Development Code regulates
development impact on wetlands, riparian corridors, and wildlife habitat. The City has an adopted
Local Wetlands Inventory (approved by Division of State Lands in 1997) and an adopted Significant
Habitat Areas Map (developed as part of the Metro Title 13: Nature in Neighborhoods Program).
The City also implements the Clean Water Services Design and Construction Standards which
mandates setbacks from all stream corridors within the City.
B. Has the jurisdiction received any new, updated, or revised information regarding
floodway or floodplain boundaries or geologic or other hazards that needs to be
addressed in the plan?
No, the Hazards chapter of the Tigard Comprehensive Plan is up-to-date and includes reference to
the latest data available from FEMA and the Oregon Department of Geology.
Conclusion: The City will not need to address natural resources or hazards during Periodic
Review.
4. Are public facility and transportation plans and financing mechanisms adequate to
accommodate planned growth in a timely fashion?
Not sure, as circumstances in the community have changed since the Public Facility Plan and
Transportation System Plan were adopted. By updating both plans, the financing mechanisms and
the accommodation of projected growth will be analyzed and adjusted if needed.
Periodic Review Evaluation 9 City of Tigard
A. Has the jurisdiction been unable to provide services for development of residential
and employment land according to the schedule in the public facilities plan?
No,Tigard has continued to provide the needed services for development. However, the public
facilities plan was adopted in 1991 and is out-of-date. Circumstances, such as the City taking over
the provision of water, new agreements with Clean Water Services, and new stormwater and
wastewater management and master plans, have changed and need to be addressed through an
update of the City of Tigard Public Facility Plan.
B. Have there been changes to any of the following conditions that were not
anticipated by the public facilities or transportation systems plans?
■ Changes in population, housing, or employment
■ Urban growth boundary amendments
■ Master plan updates
■ Major plan map or zoning amendments
■ Significant consumers or users that were not anticipated
■ Facility projects built or delayed
■ Other
Yes, the public facilities plan was completed in 1991,is out-of-date, and relies on data and
assumptions that have changed dramatically. It is in need of an update. The transportation system
plan (TSP) was adopted in 2002 and incorporated into the Comprehensive Plan and land use
regulations, but relies on data from the late 1990s. The TSP is scheduled for update during the 2009
calendar year and will be funded by a grant from the Oregon Department of Transportation.
C. Have any of the conditions in (8) above changed to the extent that the plan or the
project lists in a public facilities or transportation system plan need to be revised?
Yes, both plans need updated.
D. Does your list of short-term public facility projects need to be updated?
No, the City updates its 5-year Capital Improvement Plan on an annual basis. The information may
need to be included in the update of the public facility plan.
E. Does your community satisfy state and federal standards for the quality of water
supplied, quality of water discharged from your treatment plant, and quality of
storm water discharge?
Yes, the Tigard Water Division conducts an annual quality test for the potable water supplied to the
Tigard Water Service Area. The water meets or exceeds all federal and state drinking water
standards. Clean Water Services (CWS) holds the Clean Water Act permits for wastewater and
stormwater discharge and is currently in compliance with regulations. Tigard completes maintenance
Periodic Review Evaluation 10 City of Tigard
tasks and implements the CWS Design and Construction Standards as part of an Intergovernmental
Agreement to ensure compliance with Clean Water Act standards.
F. Are financing sources sufficient to cover/be cost of capital construction pr jects?
Not sure, by updating the public facility plan the City will be able to assess the overall financial
needs for infrastructure funding.
G. Do the financing sources need revisiting to meet future needs? ilhat actions will be taken to address this
issue?
Not sure, an update of the public facility plan will be the first step in identifying need and potential
sources of funding for planned capital construction projects.
Conclusion: The City will need to update its Transportation System Plan (scheduled for
calendar year 2009) and its Public Facility Plan in order to address factors 4, 4A, 4B, 4C, 4D,
4F, and 4G.
5. Is there new information affecting the comprehensive plan that has notyet been incorporated into the plan?
Yes,Metro has a number of projects currently underway that could potentially need incorporated in
Tigard's plans. They include: an update of the Regional Transportation Plan (RTP), updating the
economic forecast and trends, performing analysis related to urban/rural reserves, and analysis
relating to high capacity transit in the region. The City will need to follow the outcomes of these
projects and act accordingly. Information related to the RTP will get incorporated into the City's
update of its Transportation System Plan in 2009.
A. New information provided by state agencies is listed in the attached sheet. Does any of this information
need to be addressed inyourplan?If so, hoax?
Yes, the Department of Human Services (DHS) has submitted suggested work program elements to
protect the City's ASR wells from contamination. DHS recommends identifying the drinking water
source areas (DSWA) for ASR wells #1, #2, and#3 and performing an inventory of potential
contaminant sources (PCS) for each of the DSWA. DHS recommends using the information to
develop protection strategies for the ASR wells and are prepared to offer the City their assistance in
the development and prioritization of such strategies. A copy of the DHS letter is included as
Attachment 1.
B. Is there any other new information available from Metro or other sources relating to economic
development, needed housing transportation,public facilities and services or urbanisation that needs to be
included inyourplan?
Yes,Metro has a number of projects currently underway that could potentially need incorporated in
Tigard's plans. They include: an update of the Regional Transportation Plan (RTP), updating the
Periodic Review Evaluation 11 City of Tigard
economic forecast and trends, performing analysis related to urban/rural reserves, and analysis
relating to high capacity transit in the region. The City will need to follow the outcomes of these
projects and act accordingly. Information related to the RTP will get incorporated into the City's
update of its Transportation System Plan in 2009.
Conclusion: The City will need to incorporate RTP updates into its Transportation System
Plan (scheduled for calendar year 2009). Other Metro studies and data may potentially need
to be incorporated into the Comprehensive Plan and Community Development Code. The
DHS suggested work program elements should be incorporated into the Periodic Review
process. All of these projects will address factors 5, 5A, and 5B.
6. Have changes in localgoals or objectives occurred since adoption of the comprehensive plan that require
amendments to the plan or land use regulations relating to economic development, needed housing
transportation,public facilities and services or urbani.Zation?
No, the City recently finished a complete update of the Tigard Comprehensive Plan that
incorporated current community conditions and values into the goals,policies, and recommended
action measures. This update included hundreds of citizen volunteers hours committed to
developing a vision for Tigard's future.
A. For example, does the adoption of a regional economic development strategy or changes in economic
opportunities necessitate modification ofplan policies?
Not sure, as Metro is currently working on updating the regional economic forecast and trends and
the City is planning on performing an Economic Opportunities Analysis as part of Periodic Review.
B. Are there new community goals or objectives (or changes to existing ones) that need to be addressed in the
comprehensive plan?
No, the City recently finished a complete update of the Tigard Comprehensive Plan that
incorporated current community conditions and values into the goals,policies, and recommended
action measures. This update included hundreds of citizen volunteers hours committed to
developing a vision for Tigard's future.
C. Are there goals, and objectives, or policies in the comprehensive plan that are no longer applicable and
should be deleted or amended?
Yes, a number of Goal 12: Transportation policies are very project specific and out-of-date. It would
be advantageous to remove these from the Comprehensive Plan and replace them with relevant
goals,policies and recommended action measures.
D. Have all plan policies that obligateyourjurisdiction to implement specific provisions of the future been
carried out(e.g., a policy to complete planning for a wildlife habitat or historic resource when more
Periodic Review Evaluation 12 City of Tigard
complete inventory information is available?If not, what additional planning work needs to be carried
out in periodic review?
Yes.
Conclusion: The City will need to update its Transportation System Plan (scheduled for
calendar year 2009) and perform an Economic Opportunities Analysis. The City may also
wish to update the Transportation element of the Comprehensive Plan to remove
unnecessary language before the completion of the TSP update. These projects will address
factors 6A and 6C.
7. Wlbat major activities or events affecting land use have occurred that were not anticipated in the plan, but
which may necessitate updating the plan?For example, did a major new employer site in your city, with
unanticgated effects on roads, water, sewer, andl or housing supply?
No unanticipated major activities have occurred that need to be addressed at this time.
Conclusion: The City will not need to address any unanticipated events affecting land use
during Periodic Review.
Factor 2:Decisions based on acknowledged comprehensive plan and land use regulations are inconsistent with the goals
relating to economic development, needed housing, transportation,public facilities and services and urbani.Zation.
1. Are land use decisions made according to your acknowledged comprehensive plan and land use regulations
achieving the purpose and intent of Statewide Planning Goals 9, 10, 11, 12, and 14?
Yes.
A. Have prospective employers passed over the city because permitting procedures were too onerous or because
approved plan changed have reduced or eliminatedyour supply of available and suitable employment
sites?
No.
B. Doyourplan policies and honing regulations provide for the housing needs of the residents of the
jurisdiction?Are any housing types needed now or in the next 20years notpermitted in the jurisdiction?
Are applications for needed housinggetting denied because of discretionary approval criteria or
conditional use permit requirements?
The City's policies and development code are providing for a mix of housing types in the
community that seems to be meeting the needs of the residents. The City allows all housing types
anticipated to be needed over the next 20 years and has no issue with needed housing getting denied
Periodic Review Evaluation 13 City of Tigard
because of discretionary processes at this point in time nor does it anticipate such an issue in the
future.
C. Have developments permitted byyourplan and code exceeded the capacity of transportation, water, sewer,
or storm water management facilities?
No.
D. Doyourplan and code allow development of inefficient land use patterns that increase the costs ofpublic
facilities and services and consume an unnecessary amount of land, such as through large minimum lot
side standards, no maximum or average lot side standards, excessive on-site parking space requirements,
excessive block length and street width standards, excessiveyard setback and buffer standards, a
predominance of large-lot singlefamiyZoning, no mixed-use development, no provision for accessory
dwelling units, or one-story height limits on commercial and industrial development?
No, the City's policies and codes have been developed to promote the efficient use of land and the
equitable provision of public facilities and services.
Conclusion: The City's Comprehensive Plan and Community Development Code appear to
be achieving the intent and purpose of the Statewide Planning Goals and the City will not
need to address any decision-making protocols during Periodic Review.
2. Are any ofyour implementation measures inadequate to carry out the policies of the comprehensive plan
relating to economic development, needed housing transportation,public facilities and services and
urbanisation?For example, doesyourplan ident a targeted employer, butyour industrial Zone does not
permit the use?Hasyourjurisdiction adopted a transportation ystem plan, but not implementing ordinances
adequate to carry out the plan?
No, the City's implementation measures are achieving the intent of the Plan policies.
Conclusion: The City's regulations and plans appear to be achieving the implementation of
the Comprehensive Plan policies and the City will not need to address these during Periodic
Review.
Factor 3: There are issues of regional or statewide significance, intergovernmental coordination, or state agency plans or
programs affecting land use which must be addressed in order to bring comprehensive plans and land use regulations
into compliance with the goals relating to economic development, needed housing, transportation,public facilities and
services and urban.Zation.
1. Is the level of coordination between the city and county, other cities, special districts, and state and federal
agencies adequate to effectively implement the comprehensive plan?Doyour urban growth boundary
management agreement and/or urban service agreements need to be updated?
Periodic Review Evaluation 14 City of Tigard
Yes,intergovernmental coordination has continued to improve over the past few years and the City
feels it is adequate to implement the Tigard Comprehensive Plan. The City's service agreements are
also up-to-date and do not need attention at this time as the Tigard Urban Planning Area Agreement
(mandated by Goal 2 coordination requirements) was last updated in 2006 and the Tigard Urban
Services Agreement (mandated by SB 122, ORS 195.065)was last updated in July 2006. The City is
coordinating with Metro and ODOT on transportation issues and both agencies will be involved in
the update of the Tigard Transportation System Plan in 2009.
A. Do you share resources or facilities with other jurisdictions?Are these adequate for all the jurisdictions
involved?Do you have agreements regarding allocation of resources, capacity, etc.?
Yes, the wastewater treatment facility is operated by Clean Water Services and receives the material
collected in the City's sanitary sewer system. The City participates in the Master Planning of the
system and the last update found the facilities to be adequate for the anticipated growth within the
service district. The City took over the provision of water from the Tigard Water District in 1994.
As part of the transfer of responsibility,Durham, King City,parts of Tigard, and parts of
unincorporated Washington County are served by the City of Tigard. The City coordinates with its
partners in the Master Planning of the system and currently has adequate facilities to meet expected
future demand,including the newly signed joint water agreement with Lake Oswego. The City also
has agreements in place with its partners that outline the roles,responsibilities, and allocation of
resources.
B. Wlhat special districtsprovide services withinyour urban growth boundary?Are these special districts
participating inyourplanningprocess?Does the city have management agreements with those special
districts providing services within the urban growth boundary consistent with ORS 995.065?
Clean Water Services,Tigard Water District,Tri-Met,Tualatin Valley Fire and Rescue, and Tualatin
Valley Water District all provide services within the Tigard Urban Services Boundary. Yes, these
special districts participate in the planning process through the review of both land use applications
and legislative amendments.Yes,the City has a signed urban service agreement (last updated in
2006) with the special districts as required by ORS 195.065.
C. Is the cityl county urban growth management agreement functioning to adequately coordinate land use
decisions inside the urban growth boundary?
Yes, the coordination between the City and County is functioning as anticipated through the Tigard
Urban Planning Area Agreement. Some issues exist concerning unincorporated development,but it
is an issue that needs resolved at the regional level before making any amendments to the City's
Comprehensive Plan or Community Development Code.
D. Are there other coordination issues that need to be addressed?
No, not at this time.
Periodic Review Evaluation 15 City of Tigard
Conclusion: The City's coordination agreements are in place and functioning as intended.
The City will not need to address coordination issues during Periodic Review.
2. chat regional or state plans,programs, or issues affecting land use may call for amendments to the
comprehensive plan in order to bringyourplan and land use regulations into compliance with the statewide
planning
goals related to economic development, needed housing transportation,public facilities and services
and urbanisation?
A. Haveyou contacted appropriate state agencies toparticpate inyourperiodic review process?
Yes, the evaluation will be reviewed by the Periodic Review Assistance Team comprised of
representatives from the necessary state agencies.
B. Has a state agency notifiedyou of an adopted plan orprogram affecting land use that needs to be
addressed inyourplan?Ifyes, what is the plan orprogram?
Yes, the Department of Human Services (DHS) has submitted suggested work program elements to
protect the City's ASR wells from contamination. DHS recommends identifying the drinking water
source areas (DSWA) for ASR wells #1, #2,and #3 and performing an inventory of potential
contaminant sources (PCS) for each of the DSWA. DHS recommends using the information to
develop protection strategies for the ASR wells and are prepared to offer the City their assistance in
the development and prioritization of such strategies. A copy of the DHS letter is included as
Attachment 1.
C. Are there housing needs identified in the statewide or county Consolidated Plan that have not been
addressed inyour comprehensive plan?
No.
D. Does the plan address the Re
ional Investment Strategy foryour area?Are there actions needed to
coordinate with or implement the strategy?
No, the City needs to coordinate with Metro during the development of the Economic
Opportunities Analysis and incorporate any Regional Investment Strategy into the work. Updates to
the Comprehensive Plan or Community Development Code will be based on the outcome of the
update.
E. How has the city coordinated transportation issues with other local governments and the state?
The City participates in the updating of the Regional Transportation Plan, as do all jurisdictions in
the Metro area. The City is also scheduled to update its Transportation System Plan (TSP) in 2009
and as part of the scope of work will coordinate the involvement of ODOT,Metro, and
surrounding jurisdictions as part of a technical advisory committee (TAC). The TAC will provide
input on the issues and recommendations surrounding transportation.
Periodic Review Evaluation 16 City of Tigard
Does the plan contain strategies for dealing with access management, new commercial development
accessed by state highways, or the potential impacts of any new major transportation gstem project?
Yes, access management and design standards are in place.Additionally, the City recently completed
the Tigard 99W Improvement and Management Plan that addresses issues related to Highway 99W,
including access management, and intersection improvements. The Plan is being incorporated into
the TSP and will also be used as findings in the update of the TSP in 2009.
Does the TSP call for major improvements to state highways for which ODOT has not agreed that
funding for the needed improvements are "reasonably likely"to be provided during the planning period?
Yes, these will be looked at during the update of the Tigard TSP and will be coordinated with the
Regional Transportation Plan projects list.
Does the plan address the state's objective of reducing or stabilising VMT(vehicle miles traveled per
capita)?
Yes, these policies and implementation measures will be reviewed and updated as necessary during
the update of the Tigard TSP.
Conclusion: The City will need to update its Transportation System Plan (scheduled for
calendar year 2009) and perform an Economic Opportunities Analysis. The DHS suggested
work program elements should be incorporated into the Periodic Review process.All of
these projects will address factors 2B, 2D, and 2E.
Factor 4: The existing comprehensive plan and land use regulations are not achieving the statewide planninggoals
relating to economic development, needed housing, transportation,public facilities and services and urbani.Zation.
1. WYlhat other issues relating to the periodic review standards need to be addressed within the scope of periodic
review?
The City cannot identify any other issues outside of what has previously been discussed.
2. WVhat local issues related to economic development, needed housing, transportation,public facilities and
services and urbanisation wouldyou like to address withinyourperiodic review work program?
The City cannot identify any other issues outside of what has previously been discussed.
A. Has your jurisdiction been successful in complying with the statutory 120-day time limit for final action
on development permits?If no, what has been the cause of delays?
Yes.
Periodic Review Evaluation 17 City of Tigard
B. Doyou feelyourplan and land use regulations are difficult to implement?
Should steps be taken to streamline the plan, Zoning ordinance, and permit process?
No, the City feels the plan and regulations are working efficiently and effectively. There is no need at
this time to streamline any of the adopted processes.
Conclusion: The City's Comprehensive Plan and Community Development Code appear to
be achieving the intent and purpose of the Statewide Planning Goals and the City will not
need to address any implementation procedures during Periodic Review.
Periodic Review Evaluation 18 City of Tigard
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Robert's Rules of Order Newly Revised
This very brief overview of parliamentary procedure which is based entirely on the material contained in Robert's Rules
of Order Newly Revised(10th Edition)was prepared so that members might have a quick reference guide at hand.
Courtesy of Connie M. Fries, Professional Registered Parliamentarian, Forest Grove, Oregon
WHAT IS IT? WHAT ARE THE STEPS? WHAT IS SAID?
Main Introduces a new idea 1. After recognized by the Chair,the 1. I move that.....
Motion or proposal to the member makes a motion which is
meeting. then seconded.
• Requires a second 2. If no members seconds the 2. The motion fails for lack of
• Is debatable motion,the motion fails. Chair second
• Is amendable states:
• Majority vote
3. Chair restates the motion, and 3. It has been moved and seconded
asks for discussion that.....
Is there any discussion?"
4. After discussion,the Chair calls 4. The motion is that...... All those
for the vote. in favor, say Aye. All those
opposed, say no. All those
abstaining, say yes.
5. The Chair announces the result of 5. The motion is carried/lost.
the vote.
Amend the Provides ways by 1. As above. 1. I move to amend that...
motion which a motion may be
changed. 2. If the amendment passes,the 2. The motion is amended to read...
Chair announces.
Amendments are voted
on before the main
motion.
1. Requires a second
2. Is debatable
3. Is amendable
4. Majority vote
Table the Suspends further 1. Member makes a motion which is 1. 1 move that we table the motion.
motion consideration of then seconded.
something
2. Vote occurs and Chair announces 2. The motion to .... is tabled by a
1. Requires a second the result of the vote and restates majority vote.
2. Not debatable the motion that is tabled. OR
3. Majority vote
3. If motion to table does not 3. The motion to table fails. Is there
receive a majority vote,the Chair further discussion on the motion
calls for the discussion to to.....
continue.
Motion to Calls for opening 1. Member makes a motion which is 1. 1 move to take from the table the
"take from discussion on a matter seconded. matter of...
the table" previously tabled
2. Vote occurs and Chair announces 2. The tabled motion reading... is
1. Requires a second the result of the vote,restates the now open for discussion.
2. Not debatable original motion and calls for
3. Majority vote discussion.
R
WHAT IS IT? WHAT ARE THE STEPS? WHAT IS SAID?
Motion to Stops further discussion 1. Member makes a motion which is 1. I move the previous question.
end debate of the motion seconded.
1. Requires a second 2. Vote occurs and Chair announces 2. The vote to end the debate
2. Not debatable the result of the vote. If passes, carries/loses.
3. 2/3 vote Chair restates the motion and calls 3. (If passes)The motion is that......
for a vote on the motion All those in favor, say Aye. All
those opposed, say no. All those
abstaining, say yes.
Motion to Sets out a specific time 1. Member makes a motion which is 1. I move we postpone this matter
postpone at which to take up seconded until ....
discussion consideration of a
matter. 2. Vote occurs and Chair announces 2. The motion to postpone
the result of the vote. If passes, carries/loses.
1. Requires a second Chair states the time at which the
2. Is debatable matter will be considered. 3. (If passes). This matter shall be
3. Majority vote discussed at....
4. (If loses) Is there further
discussion on the motion to...
Motion to Ends the meeting 1. Member makes a motion which is 1. I move that we adjourn.
adjourn seconded
1. Requires second
2. Not debatable
3. Majority vote
Point of Objects to a procedure 1. Member is recognized by the Chair 1. Point of order, Chair.
Order or a personal affront and makes statement
1. Second not
required
2. Not debatable
3. No vote; Chair
decides
R