09/17/2008 - Packet City of Tigard
Committee for Citizen Involvement — Agenda
977- 11
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MEETING DATE: Wednesday, September 17, 2008, 7:00-8:30 p.m.
MEETING LOCATION: Tigard Library, Second Floor Conference Room (Located on east side of baildini
13500 SW Hall Blvd., Tigard, OR 97223
1. (Info) Welcome and Introductions 7.00-7:05 PM
2. (Action) Approval of Minutes 7:05-7:10
3. (Info) Private Development Notice Requirements Follow-up 7:10-7:30
/I-'-im McMillan/
4. (Action) Neighborhood Program Boundary Change Proposal 7:30-7:40
/Gary Jehnek/
5. (Action) Neighborhood Program: Activity Guidelines & Criteria 7:40-7:50
/Liz Newton/
6. (Info) Neighborhood Program: CIP Program 7:50-8:10
/Liz Newton/
7. (Info) Bike/Ped Citizen Advisory Committee Follow-Up 8:10-8:25
/Marissa Daniels/
8. (Info) Other Business/Announcements/Next Agenda 8:25-8:30
Next meeting:
• Wednesday, October 15, 2008, Library Second Floor Conference Room
COMMITTEE FOR CITIZEN INVOLVEMENT AGENDA— September 17, 2008
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 2
Application for Neighborhood Network Annual Event
Neighborhood Area Name:
Contact name:
Address:
E-mail or phone number:
Type of Event:
O Location:
O Funds Requested:
(List items and cost)
O Event Nominations Request
Posted on Neighborhood Web Page from to
O Appeared in Cityscape Issue
O Annual Meeting Agenda Topic (Attach Copy) Notice mailed
O Other Projects Considered by Members (List)
O Support (If there is not clear support for one project, the Steering Committee shall mage the final decision.)
On-line
Meeting
-
Q Steering Committee Meeting Held
O Consensus of Steering Committee in Support
O Promotion in support of event: (Des(,ibe how neighbors were notified)
CADocuments and sct6ngs\marissa\Local settings\"I'emporary Internet riles\c:ontent.Outlook\ro8SRIU12\Application for Neighborhood
Network Annual Event 080912.docx
Neighborhood Network Beautification/Clean-Up Events
Purpose:
Neighborhood beautification and clean-up project serve two purposes. First, sprucing up private property
and common areas promote neighborhood pride. Second, neighbors working together build a sense of
community. As part of the Neighborhood Network program, each Neighborhood Network area is
encouraged to sponsor one beautification or clean-up project each year.
Eligible Projects:
The following activities are eligible as Neighborhood Network Beautification Events:
Plantings —Trees, shrubs and flowers in common areas or right-of--ways. The species and
location must meet established criteria and be approved in advance by the city's Arborist.
® In addition to neighborhood webpage event postings, distributing door hanger
invitations 2 -3 weeks in advance could be used to recruit volunteers in the vicinity of
proposed projects. Event posters/flyers could be displayed at local churches or
businesses.
Right-of--Way Clean-up/Beautification/Maintenance - Clean-up/beautification of
public right-of-ways that are die responsibility of abutting property owners. The location
and plan must meet established criteria and be approved in advance by (city staff.)
• Adjacent property owners need to be individually contacted by neighborhood members
to secure their immediate/long-term support for Right-of-Way projects. Planting project
volunteer recruitment techniques could be utilized for Right-of-Way projects.
s
Common Area/Tract Clean Up — Clean-up and maintenance of privately held common
areas/tracts. The location(s) must meet established criteria and be approved in advance by
(city staff.)
• Home Owner Association (HOA) members are likely to be the most motivated project
participants since diey would benefit from projects' completion. If neighborhood
representatives attend meetings and invite HOA leaders to design and submit clean-up
proposals, HOA member support and involvement is more likely to increase.
Assistance to Senior Citizens/Low Income /)Disabled - Clean-up and maintenance of
private property owned by senior citizens and/or low income residents. The location(s) must
meet established criteria and be approved in advance by (city staff)
• Local church members and youth could be invited to participate in these projects
through personal contacts by neighborhood representatives. Projects that generate
durable benefits such as painting or minor repairs are likely to be more attractive to
potential volunteers. Tigard may want to expand this category to include disabled
property owners.
r•
? Stream Corridor Restoration Projects — Qualified restoration projects approved in
advance by the city's Surface Water Quality Coordinator.
• Neighborhood web site postings and meeting presentations could feature water quality
and wildlife benefits to motivate individuals to participate. Public Works staff may be
able to identify neighborhoods with previous restoration project experience who may
want to help at nearby projects. If appropriate signs are installed at neighborhood
restoration sites, content could include project purpose, resident roles and contact
information.
Individual Property Owner Clean-up - Clean up Of individual properties on one day
including yard maintenance and removal Of debris/junk. Must meet established criteria to
quahfy for Neighborhood Network program funds/support.
• Potential volunteer interest and support for clean-up projects may increase if they are
informed that waste generation will be minimized through recycling.
r
Signage — Signs for public areas and public sheets placed in conformance wide established
criteria.
• To increase residents' awareness and support for signage projects, staff may need to
conduct presentations to inform neighbors of signage options and restrictions. If new
signage proposals addressed immediate concerns such as bike lanes or deaf children
present, neighborhood interest may increase.
Process:
All residents and property owners shall have an opportunity to nominate and provide input on suggested
Neighborhood Network Beautification/Clean-up Events. Thirty to 60 days in advance Of the annual
meeting, nominations shall be called for on the Neighborhood Networks' web page and in the Cityscape.
Consideration of the projects shall be listed as a topic on the annual meeting notice mailed to all residents.
All nominated projects meeting established criteria must be presented and considered at the Neighborhood
Networks annual meeting. The Neighborhood Network shall sponsor the project supported by the
majority of residents. Residents may register their support at the annual meeting or online within
established time frames.
If there is not clear support for One project, the Steering Committee shall make the final selection.
CADocuments and SettingsViiarissa\Local SettingsUemporary Internet Files\Content.0Utlook\F08SRRH2\Draft2 Neighborhood Network Beautification 9-12-
08.doe
Application for Neighborhood Network Beautification/Clean-Up
Neighborhood Area Name:
Contact name:
Address:
E-mail or phone number:
Type of Events
O Planting (Approved Plan Attached)
O Right-ofWay Clean Up/Beautification/Maintenance (Approved Plan Attached)
O Common Area/Tract Clean-up
Location:
Approved by (staff name)
O Neighbor Home/Property Maintenance
Property Address:
Approved by (staff name)
O Stream Corridor Restoration Project
Project Description:
Approved by (staff name)
O Neighborhood Property Clean Up
Resources Requested:
Approved by (staff name)
O Signage (Approved Plan Attached)
O Project Nominations Request
Posted on Neighborhood Web Page from to
O Appeared in Cityscape Issue
O Annual Meeting Agenda Topic (Attach Copy) Notice mailed
C:\Documents and Settings\manssa\Local Settings\Temporary Internet Piles\Content.Outlook\F08SRRH2\Application for
Neighborhood Network Beautificaton080716.docx
O Other Projects Considered by Members (List)
O Support
On-line
Meeting
If there is not clear support for one project, the Steering Committee shall make the final decision.
O Steering Committee Meeting Held
O Consensus of Steering Committee in Support
c:\Documents and Settingn\marissa\Local settings\Temporary Internet P 1es\eontent.Oudook\F08SRRH2\Application for
Neighborhood Network Beautification080716.docx
Meeting Minutes, 8/20/08
Committee for Citizen Involvement
CCI Members Present.- Rex Caffall, Sue Carver, Basil Christopher, Bev Froude, Cary Jelinek.
CCI Members Absent.- Anastasia Adrian, Patricia Anda, Myrna Boyce,Alma Islas
Staff Present.- Marissa Daniels, Lif�,-Newton, Duane Roberts
Guests: Sue Beilke, Craig Dirksen
1. Welcome and. Introductions
The meeting was called to order at 7:14 PM.
2. Approval of Minutes
The August minutes were approved as submitted by unanimous consent.
3. Parks Master Plan Public Opinion Phone Survey
Dan Plaza, former City Parks Manager, gave a background summary of the Park System
Master Plan phone survey. The survey was conducted in June of this year. The survey
questions were identical as those used in a 2004 survey. The use of the same questions
allows attitude changes to be tracked over time. Some 400 phone interviews were
completed. The participants in the survey were randomly selected from registered voters
residing inside the City limits. The survey results are assumed to have a 4.85% degree of
accuracy and will provide input for the revision of the Park System Master Plan.
Other components of the Park System Master Plan outreach effort include:
- A kick-off meeting attended by some two dozen citizens.
- Focus group meetings with community recreation providers
- One on one interviews with representatives of the Tualatin Riverkeepers, Fans of Fanno
Creek, and youth recreation league leaders.
-A questionnaire in English and Spaiush available on-line and used as an intercept survey
during the Balloon Festival and at community meetings. Some 219 questionnaires were
completed. The survey results are available on the City Webpage at www.tigard-or.g_ov
under Park System Master Planl Par k System Master Plan Survey Results.
-A dot exercise completed by some two dozen people.
1
The phone survey involved 404 respondents. The methodology was a scientifically valid.
Compared with the results of four years ago, the survey showed an increase in the level of
interest in a land acquisition bond measure and in the establishment of a City recreation
department. As an example, support for a $0.21 per thousand tax to fund a recreation
program increased to 55% in 2008 from 48% in 2004. Support for land acquisition
increased slightly to 42% from 41%. Support for the establishment of a recreation
department increased to 71% from 57%. Dan speculated that the later increase probably is
attributable to a broader discussion and awareness of this issue in the community.
Bev asked the reason for the increased support for buying land. Many people think we have
enough land. Dan cited such factors as increased density, smaller lots, affluent new comers,
and others.
Gary asked about the recent Jack Park addition. The park is underutilized because itis land
locked, with no side bordering a street. Dan said the Mayor led a City effort to partner with
the fire district to provide a bigger community room in the proposed fire station and in the
use of 1.2 of the property's 4.5 acres as an addition to Jack Park. A playground, gazebo and
a trail connecting to the parent park are planned on the 1.2 acre piece.
Basil asked what the creation of a new recreation district would offer the City. Rex
responded that it would provide recreation programs for all ages. Residents who now go
outside the city for recreation activities would have similar activities available within the
community. Dan mentioned day camps, children's programs, teen and adult leagues, and a
new swimming pool as possible benefits. Rex referred to the communities surrounding
Tigard. All have recreation programs, and these draw people to those cities.
Gary said it makes financial sense not to tie into the Tualatin Hills Recreation District
(THPRD). Mayor Dirksen said there is little Council or public interest in joining the
district. This is due to its high, $1.49 per thousand tax base.
Bev said she supports the level of services the district provides. Rex stated we need a
program that fits with Tigard's demographics. THPRD can be used as a model. The big
question is citizen support for a tax base. He supports a broader survey on the key question
of willingness to pay.
The Mayor said the 2000 ballot measure to create the Atfalad Recreation District serving
Tigard, Tualatin, and Sherwood failed rather badly. He commented on the need to create a
perception of need, and then explain what the cost is for providing the desired recreation
services. Liz said unmet need was the trigger that led to the formation of THPRD (in 1955).
2
6. Bike/Ped Citizen Advisory Committee Follow-Up
This agenda item was taken out of order, because the Mayor arrived from another meeting
earlier than expected. Mayor Dirksen introduced the agenda item. He began by saying he
and Council recognize the need for a comprehensive transportation system. At the same
time, he questions whether all collector streets need to have bike lanes, as required by the
City's current street standards. If it makes sense, the City should be able to decouple the
bike lane requirement when an alternate off-street route is available. An example is the Main
to Hall segment of the Fanno Creek Trail, which parallels the nearby Burnham Street, and
serves bike needs through the area. A greenway trail serving recreational and commuter
needs can be an alternative to providing an on-street bike lane. The gaps in the existing bike
facilities network are due to lack of dollars.
The Mayor indicated that there is little support on Council for establishing a citizen's bike
advisory committee. This is partly a reaction to the Park and Recreation Advisory Board's
demands for recreation program and land acquisition funding at a time when the City has
limited financial resources. A bike/ped advisory group may become contentious, if the
expectation of the committee is for increased funding for facility improvements.
Having said this, he pointed out that bike and pedestrian input is needed in conjunction with
the upcoming updating of the Tigard Transportation System Plan, or TSP. Bike interests are
adequately represented on the TSP citizen task force. The planning process may show the
need for a standing committee. However, there presently is no Council support for creating
a permanent bike and pedestrian board.
Bev asked if bike lanes are added to streets only when a street is upgraded. The Mayor
responded that streets are upgraded when money is available. Bike lanes are not added as
stand-alone projects.
7 O 3
Basil i:Olililieiiil teu Othe u'Ulllerence between bike lanes vs. patiiwayS. viie iS on the roadway.
The other is separate from the roadway. The Mayor brought up the example of the
Main/Hall segment of Fanno Creek Trail as an example of an off-street, parallel bike path.
Basil noted that Burnham is designated for high density housing and shopping development.
The Greenway trail serves as a commuter through route. It doesn't meet the need for
bike/ped access to future shopping opportunities along Burnham. Additionally, bike lanes
on Hwy 99W and Hall Boulevard connect to Burnham. In response, the Mayor pointed out
the low speed limit on Burnham would allow bicyclists to ride in the travel lanes. Also,
3
sidewalks on Burnham will be fifteen feet wide. Cyclists legally could ride on the sidewalk,
if they feel unsafe about riding in the street.
Basil mentioned the recent issue in Portland about bikes using the sidewalk. The problem is
that pedestrians can't hear cyclists approaching them from behind over the traffic noise.
The Mayor said there is no need for bike lanes in neighborhood streets. This is due to the
low volume of traffic on these streets. Each situation needs to be looked at individually in
determining the need for a bike lane.
Bev said bicycles stopping at intersections can create a right turn problem for motor
vehicles.
Basil commented that a TSP task force should provide input on all aspects of transportation,
including bike/ped needs. The Mayor stated that the TSP task force would consist of
citizens, consultants, and staff. Rex commented that this was similar to the make-up of the
task force for last year's Hwy 99W study.
Basil commented that changes occurring outside Tigard will affect the Tigard community.
For example, Commuter Rail will make Tigard more bike accessible. A standing bike/ped
committee would be able to provide immediate and meaningful input on a range of potential
transportation issues and projects. The lack of a permanent advisory committee creates a
gap in the City's ability to deal with and respond to alternative transportation issues as they
arise. As one example, without a bike/ped advisory committee, the community is short on
input to TriMet and other agencies regarding bike/ped facility needs. A task force can
always be created when the need arises. However, there are a whole host of issues beyond
spending money, such as, for example, helping pick the best locations for proposed bike
routes.
Gary said the role of an ad hoc committee could be to study and make recommendations to
Council. Council would see the type of advice a committee could provide and the work it
could accomplish. A temporary, time limited committee would address the fear of a
committee going overboard and asking for the impossible. A temporary committee would
provide Council the opportunity of seeing how a committee could work.
The Mayor said he would take back to Council as a compromise the idea of creating a
separate, ad hoc bike/ped advisory group that would have a seat on the TSP advisory
4
committee. This would allow Council to see how the bike/ped committee feeds into the
TSP committee.
Liz said the ad hoc committee would fold into the bigger transportation planning picture.
Gary emphasized the advantages of putting together a joint committee to represent the
interests of both cyclists and pedestrians.
The Mayor noted that in his experience every member of the present Council is objective
and open minded. He said he is confident Council will give due consideration to the idea of
a temporary bike/ped committee.
Basil restated his understanding that the ad hoc group under discussion would send a
representative to the meetings of the larger TSP stakeholders group. He noted that the
issues it would deal with would not necessarily be cost-related. It is important to have input
on the front end of the TSP planning process.
4. Neighborhood Program Boundary Change Procedures
Liz gave background information on Neighborhood Program boundary change procedures.
The CCI previously agreed to a policy of considering boundary changes once a year at the
annual Neighborhood Program open house. If the CCI wishes to follow a different
process, she personally has no objection. She said she is not wedded to a particular
procedure.
Gary stated the homeowners association covering the part of Neighborhood Area 10 in
which he resides is supportive of moving to Area 11. Walnut Street is a natural boundary
between the Summerlake and other areas. Residents of the eighteen home subdivision walk
northbound to shops located within 11. The residents have no relationship or anything in
common with the population residing in Area 10.
Liz commented that things in common were the basis for establishing the neighborhood
area boundaries. Bev said the CCI should be open to suggestions for boundary changes.
Liz said that with some kind of documentation from Gary in hand, such as a homeowners
association statement, the CCI could go ahead and make the boundary change if it wished to
do so.
5
Basil suggested a posting on the respective Neighborhood webpages as a way of soliciting
comments from the residents of the two Neighborhood Areas affected by a boundary
change.
5. Neighborhood Program: Activity Guidelines & Criteria
Liz commented that the next Cityscape Neighborhood Program feature page will be devoted
to steering committees and will include a final version of model steering committee bylaws.
She stated that an Area 5 business owner has offered to be a Neighborhood Program web
administrator. So far, only two areas are without webpages. Every time a new Cityscape goes
out, the local webpages experience an increased number of hits.
Basil asked how to encourage the naming of Neighborhood Areas. West Tigard and Cook
Park Neighborhoods are two Neighborhood Areas with official names. The others are all
numbered areas, with no descriptive name. Liz responded that the association webpages
will soon start to promote naming Neighborhood Areas.
Liz handed out proposed Annual Event guidelines for events the City would consider
sponsoring. She noted that neighborhoods would be free to organize other events on their
own, without the sanction of the City. She also distributed copies of a neighborhood
beautification event information sheet.
Liz also discussed the annual meeting. The annual meeting would be an opportunity for
individuals to nominate capital projects and/or to talk about possible group activities.
Basil said the annual meeting format could involve convocation of all the Neighborhood
organizations together. The advantage of a city-wide meeting is that one group may think of
something another group did not. The all-group meeting could be followed by the attendees
dividing up by individual neighborhood for separate meetings.
Liz said an annual open house would occur in February. It could include displays depicting
what individual neighborhood groups have done. The City would devote resources to
helping jump start the annual meeting. The purpose would be to get everyone together in
order to interact and share ideas, such as on how to form a steering committee.
Basil asked if CCI members would have the opportunity to attend the annual neighborhood
meeting. Liz responded in the affirmative.
6
Liz answered one year in response to Basil's question regarding the length of commitment
expected of web administrators. The administrators compose a whole mix of people,
including retired people. The current administrators have created their own website to trade
tips. She referred to the synergy this creates.
Basil asked if the blog idea had taken off. Liz responded that the first priority has been to
get the webpages up and running. All the pages have links to the school district webpage.
7. Other Business/Announcements/Next Agenda.
Topics for the September CCI meeting:
• Private Development notice requirements follow-up
® Neighborhood Program Outreach
® Gary's proposed boundary change
Basil adjourned the meeting at 8:32 PM.
i/lrpin/CCI/August 08 minutes
R
7
Meeting Minutes, 8/20/08
Committee for Citizen Involvement
CCI Memberr Present Rex Caffall, Sue Carver, Basil Christopher, Bev Froude, Gay_Jelinek.
CCI Members Absent.• Anastasia Adrian, Patricia Anda, Myrna Boyce,Alma Islas
Staff Present.• Marissa Daniels, Lid Newton, Duane Roberts
Guests: Sue Beilke, Craig Dirksen
1. Welcome and. Introductions
The meeting was called to order at 7:14 PM.
2. Approval of Minutes
The August minutes were approved as submitted by unanimous consent.
3. Parks Master Plan Public Opinion Phone Survey
Dan Plaza, former City Parks Manager, gave a background summary of the Park System
Master Plan phone survey. The survey was conducted in June of this year. The survey
questions were identical as those used in a 2004 survey. The use of the same questions
allows attitude changes to be tracked over time. Some 400 phone interTiews were
completed. The participants in the survey were randomly selected from registered voters
residing inside the City limits. The survey results are assumed to have a 4.85% degree of
accuracy and will provide input for the revision of the Park System Master Plan.
Other components of the Park System Master Plan outreach effort include:
- A kick-off meeting attended by some two dozen citizens.
- Focus group meetings with community recreation providers
- One on one interviews with representatives of the Tualatin Riverkeepers, Tans of Fanno
Creek, and youth recreation league leaders.
-A questionnaire in English and Spanish available on-line and used as an intercept survey
during the Balloon Festival and at community meetings. Some 219 questionnaires were
completed. The survey results are available on the City Webpage at www.tigard-or.gov
under Park System Master Planl Park System Master Plan Survey Results.
- A dot exercise completed by some two dozen people.
1
The phone survey involved 404 respondents. The methodology was a scientifically valid.
Compared with the results of four years ago, the survey showed an increase in the level of
interest in a land acquisition bond measure and in the establishment of a City recreation
department. As an example, support for a $0.21 per thousand tax to fund a recreation
program increased to 55% in 2008 from 48% in 2004. Support for land acquisition
increased slightly to 42% from 41%. Support for the establishment of a recreation
department increased to 71% from 57%. Dan speculated that the later increase probably is
attributable to a broader discussion and awareness of this issue in the community.
Bev asked the reason for the increased support for buying land. Many people think we have
enough land. Dan cited such factors as increased density, smaller lots, affluent new comers,
and others.
Gary asked about the recent Jack Park addition. The park is underutilized because itis land
locked, with no side bordering a street. Dan said the Mayor led a City effort to partner with
the fire district to provide a bigger community room in the proposed fire station and in the
use of 1.2 of the property's 4.5 acres as an addition to Jack Park. A playground, gazebo and
a trail connecting to the parent park are planned on the 1.2 acre piece.
Basil asked what the creation of a new recreation district would offer the City. Rex
responded that it would provide recreation programs for all ages. Residents who now go
outside the city for recreation activities would have similar activities available within the
community. Dan mentioned day camps, children's programs, teen and adult leagues, and a
new swimming pool as possible benefits. Rex referred to the communities surrounding
Tigard. All have recreation programs, and these draw people to those cities.
Gary said it makes financial sense not to tie into the Tualatin Hills Recreation District
(THPRD). Mayor Dirksen said there is little Council or public interest in joining the
district. This is due to its high, $1.49 per thousand tax base.
Bev said she supports the level of services the district provides. Rex stated we need a
program that fits with Tigard's demographics. THPRD can be used as a model. The big
question is citizen support for a tax base. He supports a broader survey on the key question
of willingness to pay.
The Mayor said the 2000 ballot measure to create the Atfalati Recreation District serving
Tigard, Tualatin, and Sherwood failed rather badly. He commented on the need to create a
perception of need, and then explain what the cost is for providing the desired recreation
services. Liz said unmet need was the trigger that led to the formation of THPRD (in 1955).
2
6. Bike/Ped Citizen Advisory Committee Follow-Up
This agenda item was taken out of order, because the Mayor arrived from another meeting
earlier than expected. Mayor Dirksen introduced the agenda item. He began by saying he
and Council recognize the need for a comprehensive transportation system. At the same
time, he questions whether all collector streets need to have bike lanes, as required by the
City's current street standards. If it makes sense, the City should be able to decouple the
bike lane requirement when an alternate off-street route is available. An example is the Main
to Hall segment of the Fanno Creek Trail, which parallels the nearby Burnham Street, and
serves bike needs through the area. A greenway trail serving recreational and commuter
needs can be an alternative to providing an on-street bike lane. The gaps in the existing bike
facilities network are due to lack of dollars.
The Mayor indicated that there is little support on Council for establishing a citizen's bike
advisory committee. This is partly a reaction to the Park and Recreation Advisory Board's
demands for recreation program and land acquisition funding at a time when the City has
limited financial resources. A bike/ped advisory group may become contentious, if the
expectation of the committee is for increased funding for facility improvements.
Having said this, he pointed out that bike and pedestrian input is needed in conjunction with
the upcoming updating of the Tigard Transportation System Plan, or TSP. Bike interests are
adequately represented on the TSP citizen task force. The planning process may show the
need for a standing committee. However, there presently is no Council support for creating
a permanent bike and pedestrian board.
Bev asked if bike lanes are added to streets only when a street is upgraded. The Mayor
responded that streets are upgraded when money is available. Bike lanes are not added as
stand-alone projects.
Basil commented on the difference between bike lanes vs. pathways. One is on the roadway.
The other is separate from the roadway. The Mayor brought up the example of the
Main/Hall segment of Fanno Creek Trail as an example of an off-street, parallel bike path.
Basil noted that Burnham is designated for high density housing and shopping development.
The Greenway trail serves as a commuter through route. It doesn't meet the need for
bike/ped access to future shopping opportunities along Burnham. Additionally, bike lanes
on Hwy 99W and Hall Boulevard connect to Burnham. In response, the Mayor pointed out
A
the low speed Limit on Burnham would allow bicyclists to ride in the travel lanes. Also,
3
sidewalks on Burnham will be fifteen feet wide. Cyclists legally could ride on the sidewalk,
if they feel unsafe about riding in the street.
Basil mentioned the recent issue in Portland about bikes using the sidewalk. The problem is
that pedestrians can't hear cyclists approaching them from behind over the traffic noise.
The Mayor said there is no need for bike lanes in neighborhood streets. This is due to the
low volume of traffic on these streets. Each situation needs to be looked at individually in
determining the need for a bike lane.
Bev said bicycles stopping at intersections can create a right turn problem for motor
vehicles.
Basil commented that a TSP task force should provide input on all aspects of transportation,
including bike/ped needs. The Mayor stated that the TSP task force would consist of
citizens, consultants, and staff. Rex commented that this was similar to the make-up of the
task force for last year's Hwy 99W study.
Basil commented that changes occurring outside Tigard will affect the Tigard community.
For example, Commuter Rail will make Tigard more bike accessible. A standing bike/ped
committee would be able to provide immediate and meaningful input on a range of potential
transportation issues and projects. The lack of a permanent advisory committee creates a
gap in the City's ability to deal with and respond to alternative transportation issues as they
arise. As one example, without a bike/ped advisory committee, the community is short on
input to TriMet and other agencies regarding bike/ped facility needs. A task force can
always be created when the need arises. However, there are a whole host of issues beyond
spending money, such as, for example, helping pick the best locations for proposed bike
routes.
Gary said the role of an ad hoc committee could be to study and make recommendations to
Council. Council would see the type of advice a committee could provide and the work it
could accomplish. A temporary, time limited committee would address the fear of a
committee going overboard and asking for the impossible. A temporary committee would
provide Council the opportunity of seeing how a committee could work.
The Mayor said he would take back to Council as a compromise the idea of creating a
separate, ad hoc bike/ped advisory group that would have a seat on the TSP advisory
4
committee. This would allow Council to see how the bike/ped committee feeds into the
TSP committee.
Liz said the ad hoc committee would fold into the bigger transportation planning picture.
Gary emphasized the advantages of putting together a joint committee to represent the
interests of both cyclists and pedestrians.
The Mayor noted that in his experience every member of the present Council is objective
and open minded. He said he is confident Council will give due consideration to the idea of
a temporary bike/ped committee.
Basil restated his understanding that the ad hoc group under discussion would send a
representative to the meetings of the larger TSP stakeholders group. He noted that the
issues it would deal with would not necessarily be cost-related. It is important to have input
on the front end of the TSP planning process.
4. Neighborhood Program Boundary Change Procedures
Liz gave background information on Neighborhood Program boundary change procedures.
The CCI previously agreed to a policy of considering boundary changes once a year at the
annual Neighborhood Program open house. If the CCI wishes to follow a different
process, she personally has no objection. She said she is not wedded to a particular
procedure.
Gary stated the homeowners association covering the part of Neighborhood Area 10 in
which he resides is supportive of moving to Area 11. Walnut Street is a natural boundary
between the Summerlake and other areas. Residents of the eighteen home subdivision walk
northbound to shops located within 11. The residents have no relationship or anything in
common with the population residing in Area 10.
Liz commented that things in common were the basis for establishing the neighborhood
area boundaries. Bev said the CCI should be open to suggestions for boundary changes.
Liz said that with some kind of documentation from Gary in hand, such as a homeowners
association statement, the CCI could go ahead and make the boundary change if it wished to
do so.
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Basil suggested a posting on the respective Neighborhood webpages as a way of soliciting
comments from the residents of the two Neighborhood Areas affected by a boundary
change.
5. Neighborhood Program: Activity Guidelines & Criteria
Liz commented that the next Cityscape Neighborhood Program feature page will be devoted
to steering committees and will include a final version of model steering committee bylaws.
She stated that an Area 5 business owner has offered to be a Neighborhood Program web
administrator. So far, only two areas are without webpages. Every time a new Cityscape goes
out, the local webpages experience an increased number of hits.
Basil asked how to encourage the naming of Neighborhood Areas. West Tigard and Cook
Park Neighborhoods are two Neighborhood Areas with official names. The others are all
numbered areas, with no descriptive name. Liz responded that the association webpages
will soon start to promote naming Neighborhood Areas.
Liz handed out proposed Annual Event guidelines for events the City would consider
sponsoring. She noted that neighborhoods would be free to organize other events on their
own, without the sanction of the City. She also distributed copies of a neighborhood
beautification event information sheet.
Liz also discussed the annual meeting. The annual meeting would be an opportunity for
individuals to nominate capital projects and/or to talk about possible group activities.
Basil said the annual meeting format could involve convocation of all the Neighborhood
organizations together. The advantage of a city-wide meeting is that one group may think of
something another group did not. The all-group meeting could be followed by the attendees
dividing up by individual neighborhood for separate meetings.
Liz said an annual open house would occur in February. It could include displays depicting
what individual neighborhood groups have done. The City would devote resources to
helping jump start the annual meeting. The purpose would be to get everyone together in
order to interact and share ideas, such as on how to form a steering committee.
Basil asked if CCI members would have the opportunity to attend the annual neighborhood
meeting. Liz responded in the affirmative.
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Liz answered one year in response to Basil's question regarding the length of commitment
expected of web administrators. The administrators compose a whole mix of people,
including retired people. The current administrators have created their own website to trade
tips. She referred to the synergy this creates.
Basil asked if the blog idea had taken off. Liz responded that the first priority has been to
get the webpages up and running. All the pages have links to the school district webpage.
7. Other Business/Announcements/Next Agenda
Topics for the September CCI meeting:
® Private Development notice requirements follow-up
• Neighborhood Program Outreach
• Gary's proposed boundary change
Basil adjourned the meeting at 8:32 PM.
i/lrpin/CCT/Au,*ust08 minutes
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