02/04/2008 - Minutes CITY OF TIGARD
PLANNING COMMISSION
Meeting Minutes
February 4, 2008
1. CALL TO ORDER
President Inman called the meeting to order at 7:00 p.m. The meeting was held in the Tigard
Civic Center, Town Hall, at 13125 SW Hall Blvd.
2. ROLL CALL
Commissioners Present: President Inman; Commissioners Anderson, Doherty, Fishel,
Hasman, Muldoon, Vermilyea, and Walsh
Commissioners Absent: Commissioner Caffall
Staff Present: Ron Bunch, Assistant Community Development Director; Marissa Daniels,
Assistant Planner; Doreen Laughlin, Administrative Specialist II
3. COMMUNICATIONS
Commissioner Hasman gave a report on the Commission Advisory Team (CAT) meeting he
attended on January 30 regarding Downtown design regulations. He noted they are in the
process of establishing the regulations. He said the buildings are regulated by their building type
and the code will become graphically illustrated within the next 90 days. They are working on a
3-track system of clear and objective standards. He reported the Planning Commission
workshops will be sometime at the end of the summer and that the committee is meeting on a
monthly basis (rather than bi-monthly) now.
Ron Bunch drew attention to the second memo in the Planning Commission packet dated
1 /22/08 regarding the City Council joint meeting with the Planning Commission scheduled for
2/19/08 (Exhibit A) and to (Exhibit B). He said the February 19 meeting would be an excellent
opportunity for the Commission to talk briefly about the kind of things it wants to convey to
the City Council so far as their priorities, and gave a brief summary of the work program as he
went over attachments 1 & 2 that he'd included in the packet. Some of the Commissioners
commented that they would like to have time to discuss the Planning Commission priorities
with the Commissioners and they agreed to talk about this later in the meeting.
Commissioner Doherty made mention of the Neighborhood Open House that was held on
Saturday, February 2 — she noted it went very well. She said there were many people there and
that City staff presentations were very good. She was impressed with the Neighborhood
Network sites that were up as well.
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4. APPROVE MEETING MINUTES
There was a motion by Commissioner Doherty, seconded by Commissioner Walsh, to approve
the December 3, 2007, meeting minutes as submitted. The motion was approved as follows:
AYES: Anderson, Doherty, Fishel, Harman, Inman, Vermilyea, and Walsh
NAYS: None
ABSTENTIONS: Commissioner Muldoon
EXCUSED: Commissioner Caffall
5. WORKSHOP WITH LAND USE POLICY INTEREST TEAM
Marissa Daniels, Assistant Planner and PIT Staff Leader, welcomed everyone and asked
everyone present to introduce him or her self — which they did.
Policy Interest Team Members Present:
John Frewing, Hal Ballard, Karen Forman, Bob Forman, Sue Bielke
Ron Bunch asked the citizens from the Policy Interest Team (PIT) why they were interested
in attending this particular policy topic. They gave their various reasons.
Daniels went over the Policy Interest Team Roles and Responsibilities (Exhibit C).
PIT member, John Frewing, asked a question regarding "Land Use." He noted that "Land
Use" was not a chapter in the old Comprehensive Plan. He said there were things called
"Locational Criteria" and "Urbanization" that addressed annexation and that he didn't see
in the old Comp Plan a policy whereby "we shall have a zoning map." He said he believed
the end result of the land use planning chapter would be a zoning map. Ron Bunch
answered that this was not the reason for the land use chapter. He said the land use
chapter essentially establishes the procedural and process basis for the land use program
and, along with that, that Council would like to have some process and procedural means
by which to update the Comp Plan, evaluate criteria for Comp Plan amendments, and
establish the basis on how to manage the City land use program. Frewing questioned
whether this would be the proper time to amend the zoning map. Bunch answered that this
would not be the time to amend the zoning map. He stated various reasons why the map
would or would not need to be amended, and that this would be a separate process, as the
zoning map is a subset of the Comp Plan — in other words, separate from the Comp Plan.
He said the objective is to go through the text that establishes the goals, policies, and action
measures that would also provide the criteria by which to amend the map.
Daniels went over the Frequently Asked Questions and Key Definitions brochures. She said
the objective of the meeting was to go over the `Building Blocks" of the goals, policies, and
recommended action measures and noted again that the definitions of these terms were in
the Key Definitions brochure.
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At this point, Daniels began the exercise, utilizing large posters with various "building
blocks" whereby the goals, policies, and action measures would be built. It was a
brainstorming session where people gave ideas on each section — whether to change, delete,
or add to what was there. They got through about half of the building blocks — the resulting
comments are Exhibit D.
Afterwards, there was an evaluation exercise where the Commissioners and PIT members
put stickers on each building block idea and rated whether it was important, somewhat
important, or not important to them.
6. OTHER BUSINESS
Ron Bunch reported there will be another Planning Commission Workshop on February 25,
and reminded them of the joint Planning Commission/City Council meeting on February 19 at
7:00pm. They are scheduled for 7:30, and the City Recorder has requested they be there no
later than 7: 15, as the agenda times sometimes vary. In order to confer beforehand regarding
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their priorities, they will be meeting at 6:45pm for about 1 /2 hour.
7. ADJOURNMENT
President Inman adjourned the meeting at 9:36pm.
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Doreen Laughlin, Administrative S ialist II
ATTEST. Yes. . -nt Jodie Inman ��
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