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12/03/2007 - Minutes CITY OF TIGARD PLANNING COMMISSION Meeting Minutes December 3, 2007 1. CALL TO ORDER President Inman called the meeting to order at 7:04 p.m. The meeting was held in the Tigard Civic Center,Town Hall, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Inman; Commissioners Anderson, Caffall, Doherty, Fishel, Hasman,Vermilyea, and Walsh Commissioners Absent: Commissioner Muldoon Staff Present: Ron Bunch, Assistant Community Development Director;Marissa Daniels, Assistant Planner;Jerree Lewis, Confidential Executive Assistant;Doreen Laughlin, Administrative Specialist II 3. COMMUNICATIONS Other than a quick explanation by Doreen Laughlin about a handout on Zoning, there were no further communications to report. 4. APPROVE MEETING MINUTES There was a motion by Commissioner Caffall, seconded by Commissioner Walsh, to approve the November 19, 2007 meeting minutes as submitted. The motion was approved as follows: AYES: Caffall, Doherty, Hasman, Inman,Walsh NAYS: None ABSTENTIONS: Vermilyea, Fishel,Anderson EXCUSED: Muldoon 5. PUBLIC HEARING 5.1 COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00005 Tigard Comprehensive Plan Update of Statewide Planning Goal 1: Citizen Involvement PLANNING COMMISSION MEETING MIND IES—December 3,2007—Page 1 I LLRPLMDoreenwcupo 12.3.07 draft minutes doe REQUEST: Amendments to the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code_ amendments. LOCATION: Citywide ZONE: CBD, C-G, C-P, I-H, I-L, I-P, MUC, MUE, MUE-1, MUE-2, MUR-1, MUR-2, R-1, R-2, R-3.5, R-4.5, R-7, R-12, R-25. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390;Comprehensive Plan Topics 1 and 2;and Statewide Planning Goal 1. STAFF REPORT Assistant Planner, Marissa Daniels, presented the staff report on behalf of the City. Her main points follow: A. This Comprehensive Plan Amendment is in response to Statewide Planning Goal 1 which is - "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." B. The draft Citizen Involvement goals,policies, and action measures are based on: - Key Findings, which are included at the beginning of the draft Chapter. Unlike the other chapters seen so far, the key findings were not included in the Tigard 2007 Resource Document. - Community Issues and Values, which were identified by Citywide surveys and the 1BT visioning process. - Current Comprehensive Plan Policies - The work of the Policy Interest Team and the Department Review Team. C. The Policy Interest Team met 4 times over the past few months. - The Team met jointly with the Committee for Citizen Involvement, which has overseen the development of this chapter. D. The Department Review Team - Met twice to review the draft language - included representatives from Police, the Library, City Administration, Current Planning, Long Range Planning, and Engineering E. In addition to review by City staff and residents, Staff also received comments from Clean Water Services and the Oregon Department of Land Conservation and Development who PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 2 I:LLRPLIW oreenW CVpc 12-3-07 draft minutes duo forwarded the Comments of the Citizen Involvement Advisory Committee (CIAC). - The suggestions, which were relevant to the chapters, have been incorporated into the document. - Exhibit D is a memo in response to a number of questions asked by the CIAC about our Citizen Involvement Program. - The proposed CCI bylaws are attached to the memo to give you more information about the Committee. The Chair of the Committee Basil Christopher was also present at the workshop. - City Council will be reviewing the proposed bylaws on December 11, 2007. F. A number of outside agencies had an opportunity to review this proposal and did not respond. Those agencies are listed on page 9 of the staff report. G. This chapter also includes the revisions as discussed at the November 19, 2007 Workshop meeting. H. As detailed in the Staff report, Staff finds the proposed amendment to comply with all applicable criteria and recommends the Planning Commission recommend approval of the amendment to the Tigard City Council. At this point, President Inman asked the commissioners if they had any questions or comments. There were no significant questions or comments. PUBLIC TESTIMONY President Inman opened up the meeting to public testimony. There was no one present scheduled to speak, so President Inman closed the public hearing. PUBLIC HEARING CLOSED There was a motion by Commissioner Doherty, which was as follows: "I move the Planning Commission forward a recommendation of approval to the City Council of application CPA2007- 00005 and adoption of the findings based on the staff report and the testimony that was heard last week." Commissioner Caffall seconded the motion and a vote was taken. The motion carried as follows: AYES: Anderson, Caffall,Doherty, Fishel, Hasman, Inman,Vermilyea,Walsh NAYS: None PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 3 I.1LRPLN1CoreonWC2pc 12-3-07 draft 033033 0n ABSTENTIONS: None EXCUSED: Muldoon Staff updated the commission on the status of the Comp Plan update. 6. OTHER BUSINESS • Doreen reported there are no other meetings in December and, as of now, there is no meeting scheduled for January. The next Planning Commission meeting will most likely be held on February 4, and there will be only one meeting that month due to the holiday (President's Day). • Commissioner Walsh along with the rest of the commissioners acknowledged the many years of wonderful service Jerree Lewis had brought to the Planning Commission as Secretary for the past 13 years. He said she would be greatly missed, and they all thanked her. 7. ADJOURNMENT President Inman adjourned the meeting at 7:18 pm. Doreen Laughlin,Administrative Sp•ci.. 'st II ATTEST: President Jodie Inman PLANNING COMMISSION MEETING MINUTES—December 3,2007—Page 4 I.LLRPLN1DoreenWCUOc 12-3-W draft minutes dot