11/16/2004 - Packet a Completeness
Review for Boards,
Commissions and
Committee Records
CITY OF TIGARD
Planned Unit Development Committee
Name of Board, Commission or Committee
November 16,2004
Date of Meeting
To the best of my knowledge these documents are a complete copy of the official record.
C.L. Wiley
Print Name
v �
Signature
2/19/20113
Date
AGENDA
TIGARD CITY COUNCIL WORKSHOP MEETING
NOVEMBER 16, 2004
6:30 PM
1. WORKSHOP MEETING
1.1 Call to Order - City Council
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non Agenda Items
6:35 PM
2. CITY OF TIGARD'S TREE BOARD ANNUAL REPORT — FY 2003-2004
Staff Report: Dennis Koellermeier, Public Works
7:25 PM
3. PLANNED DEVELOPMENT REVIEW COMMITTEE UPDATE
• Staff Report: Jim Hendryx, Community Development
7:55 PM
4. CITY OF TIGARD/TRI-MET MOU PROGRESS REPORT WITH TRI-MET
REPRESENTATIVE
• Staff Report: Jim Hendryx, Community Development
8:55 PM
5. REPORT AND DISCUSS RESULTS WITH DOWNTOWN TASK FORCE FROM
DOWNTOWN IMPROVEMENT PLAN COMMUNITY DIALOGUE EVENTS
• Staff Report: Jim Hendryx, Community Development
8:25 PM
6. SKATE PARK UPDATE
• Staff Report: Dennis Koellermeier, Public Works
9:05 PM
7. COUNCIL GOAL SETTING DISCUSSION
9:25 PM
8. COUNCIL LIAISON REPORTS
9:45 PM
9. NON-AGENDA ITEMS
9:55 PM
10. ADJOURNMENT
1:\ADM\CATHY\CCA\2004\041116.DOC
COUNCIL AGENDA — NOVEMBER 16, 2004 page 2
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OREGON
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please
call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications
Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;
and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead-time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting date by calling:
503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices
for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA — NOVEMBER 16, 2004 page 1
AGENDA ITEM#
FOR AGENDA OF
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Planned Development Review Committee Update
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PREPARED BY: Morgan Tracy DEPT HEAD OK **
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ISSUE BEFORE THE C UNCIL
Council has requested an update on the Committee's progress in evaluating potential changes to the Planned
Development(PD) Standards(Chapter 18.350 of the Tigard Development Code).
STAFF RECOMMENDATION
Receive an update.
INFORMATION SUMMARY
On January 27ffi 2004, the Tigard City Council adopted resolution 04-08, establishing a committee to review and
-ssibly recommend changes to the Planned Development section of the Community Development Code. The
nmittee has been meeting on a monthly basis to discuss the issues surrounding PD's, factors that affect
aevelopment decisions, and potential options to incorporate into revised PD language.
OTHER ALTERNATIVES CONSIDERED
None.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Growth and Growth Management
ATTACHMENT LIST
Status Report Memorandum from Staff
FISCAL NOTES
N/A
CRY OF TIOARD
Community(Deve4ment
S&TingA Better Community
MEMORANDUM
CITY OF TIGARD, OREGON
13125 SW Hall Boulevard
Tigard, Oregon 97223
(503)639-4171
Fax 684-7297
TO: City Councilors
FROM: Morgan Tracy, Associate Planner
DATE: November 16, 2004
SUBJECT: Planned Development Review Committee Update
The PD committee was created via Resolution No. 04-08 on January 27, 2004
Interviews were set up and committee members were selected. The nine member committee is
comprised of. 5 citizens, 2 planning commissioners, one rcpresenting an environmental
perspective, and one representing a building or engineering perspective. The first meeting was
held April 12, 2004, and the committee has met five times. Due to a shortage of staff, and an
upsurge in applications, meetings were suspended for two months in the Summer.
The committee is charged with evaluating the current Planned Development Chapter(Tigard
Development Code 18.350) and determining if changes are merited. From that review,the
committee is to recommend changes to the ordinance.
Based on the relative lack of exposure the committee members have in administrating land use
regulations(with the exception of the planning commissioners), several meetings were held to
educate the committee on land use law, takings issues, the planned development history, land
constraints in Tigard, factors affecting how property is developed. After this groundwork had
been laid, the committee turned its focus to specific issues with the Planned Development Chapter
and specific code provisions.
At the committee's last meeting on November 10`h, members began assessing those specific
changes, including revising the purpose statement, and establishing the broad goals to determine
the direction for specific language changes. Depending on the extent of those changes, it will
likely take at least two more meeting to complete the committee's recommendations.
After the committee comes to a general consensus ork the specific recommendations, ordinance
provisions will have to be drafted and reviewed by the committee. This will be followed with
hearings by both the Planning Commission and City Council. Through the course of these
hearings,the final ordinance changes will be adopted.
It is the committee's intention to have a draft proposal for Planning Commission review early
next year. However,until the level and detail,as well as the breadth of the proposed changes is
scoped, it is difficult to determine the duration this process will take. The committee is interested
in seeing these changes move forward in an expedient,but more importantly prudent,manner.
Careful language construction is crucial in the success of these revisions, and this work will also
need to be balanced in light of the existing workload and the laws related to processing
development applications that are now pending. If it is determined that comprehensive plan
policies are involved in the proposed changes,the process could be even more complex and time
consuming.
Moreover,the recent passage of Ballot Measure 37 clouds the timeline forecast even greater. As
you are already aware,there are a great number of uncertainties as to how this measure will be
implemented, and what sorts of impacts its passage will have on any future code amendments,
especially when greater restrictions are proposed. Staff will keep the committee up to date on the
City's efforts to comply with and respond to Measure 37 compensation claims. The Council will
ultimately review the recommendations of the committee and will need to determine at that time
the benefit/risk of adopting code provisions consistent with those recommendations.
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Council adopted resolution 04-08 in January of this year. d.k„
Interviews were held, and the nine members were selected in late March. I�l`c-G
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The committee's first meeting was held on April 12, and there have been five monthly meetings
since then. There was a brief period in June and July where due to a staffing shortage the
meetings were suspended.
The committee is charged with evaluating the current Planned Development Chapter(Tigard
Development Code 18.350) and determining if changes are merited. From that review, the
committee is to recommend possible changes to the ordinance.
The committee represents a broad range of expertise and exposure to the land use planning system
and more specifically planned development projects. Based on this, the first several meetings
were spent on developing a solid background for the committee
In April we discussed several recent Planned Development approvals, their shortcomings, and
what expectations members had for these types of developments.
In May, the committee discussed procedural constraints within the ordinance and state law(such
as provision of affordable housing, flexibility for developing constrained parcels, takings issues,
minimum density requirements) as well as concerns with the impacts of development (housing
style, neighborhood character,property rights versus preservation of value, open space
preservation)
August's meeting consisted of approaching the development issue from the developer's
perspective and examining some of the constraints that developers face (increasing land
costs, availability of services, stringent code requirements) and then the committee
looked at two specific sites where the PD process was used, and tried to develop a
plan that met basic subdivision requirements.
By September, the committee had a good grasp of the concepts of Pd's, how and why
they are used, as well as the limitations of other aspects of the development code, the
comprehensive plan, and constitutional requirements. We began looking at other city
codes for a broader perspective.
In October, the committee set down to specific issues in the present code. Some of the recurring
issues that arose included whether there should be a minimum project size requirement to be
eligible for the PD process, the type and amount of public involvement and participation in the
process, and the need to provide,,ope�space.
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At our lat meeting just last week, staff discussed the still uncertain implications of Measure 37,
and how this would relate to proposed code amendments that could impact the value of a persons
property. Staff encouraged the committee to press on, as implementation of Measure 37 will not
apply to all propertied and there remain several areas where other improvements to the present
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ordinance can be made without being affected by Measure 37. The committee was presented with
a very rough discussion draft of proposed code changes, along with a summary of main issues,
and areas where additional consensus is required from the committee. At this meeting,the
committee felt it was appropriate to seek some additional guidance from Council. If it would be
acceptable to the Council, staff would like to present these issues for your consideration and
feedback.
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1) Open space preservation is a recurrent theme, that as you know can have potential takings
claims if not implemented fairly and properly. Several ideas for obtaining open space have been
discussed including among others, an open space acquisition bond effort. Is open space an issue
that council would like to set standards for through the PD amendment process, augment with
bond money, or continue to accept open space voluntarily, usually in areas preserved around
sensitive land resources?
2) The other issue is whether planned developments are even appropriate for small sites (for sake
of argument, less than 4 acres in size). Are pd's to allow greater flexibility to achieve a rich mix
of uses and innovative site planning concepts (such as Orenco Station or Sunriver), or are they
vehicles to allow enough flexibility to fit the required density on sites that are unusually
constrained by shape, topography or other natural features? Should both these projects be
reviewed with the same set of criteria, or should a separate infill ordinance be drafted?
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In the next two to three meetings, the committee will develop a solid recommended amendment
for planning commission and ultimately City Council's review. The council should expect to see
a hearing on these matters in late February or March of next year.
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