11/14/2011 - Packet City of Tigard
Parks & Recreation Advisory Board Agenda
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The purpose of the Parks and Recreation Advisory Board is to advise and
advocate for park and recreation opportunities for a growing Tigard.
MEETING DATE: November 14, 2011 7 — 9 p.m.
MEETING LOCATION: Change in Location: Library 2'd Floor Conference Room,
13500 SW Hall Blvd.
1. Call to Order and Roll Call.
2. Approval of Minutes: October 10, 2011.
3. Comments from the Audience.
4. Bond Measure Update.
5. Recreation Information from Neighboring Providers.
A) Jan Wirtz from Lake Oswego will talk to the Board and Answer Questions.
6. Recreation and Downtown Programming Presentation.
A) Councilor Woodard will present a vision to the Board.
7. Goal Setting
A) PRAB Recommendation for Council Goal for 2012.
B) Discuss Goals for PRAB to consider for 2012.
C) Discuss Chair and Vice Chair for election in 2012.
8. Non-Agenda Items.
9. Next Meeting.
• December 12, 2011 or January 9, 2012 PRAB Meeting.
10.Adjourn.
Executive Session:
The Park and Recreation Advisory Board will go into Executive Session to conduct deliberations regarding real property
transactions under ORS 192.660 (2) (e).All discussions are confidential and those present may disclose nothing from the
Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but
must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action
or making any final decision. Executive Sessions are closed to the public.
PARKS & RECREATION ADVISORY BOARD AGENDA—November 14, 2011
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft
11/14/2011
Lake Oswego Parks & Recreation
Recreation Programming Overview
I.ARE tMNf.C,(7
Jan Wirtz,Recreation Supervisor
History of LOPR
• April 1948—Tot Lot Levy
• 1967—tennis revenue bond passed
• 1979—approximately 25 programs
• 1988—two park shelters within four parks
• 2011—approximately 300 programs
• 2011—26 parks and open spaces that span
over 600 acres
• Total Parks&Recreation budget:$9 million
Lake Oswego Parks& Recreation provides
excellence in building community, --
enriching lives,and caring for the urban
and natural environment. - --- — -- —We Achieve Our Mission By:
• Providing a variety of recreation,education,and
human service programs
• Coordinating creative events that enhance
community
• Promoting and expanding partnerships
• Maintaining the community's investment in the
environment
• Using public processes to establish vision and
priorities
1
11/14/2011
Recreation Divisions and Programs
• Sports&Fitness
• Cultural&Specialized
• Adult Community Center
• Golf Course
• Tennis Facility
Cv
Sports and Fitness
• Oversees adult and high school sports leagues,fitness
programs,camps,events,Skate Park,and Water Sports
Center
• Joint-Use Agreements with Lake Oswego school district that
provides additional recreational opportunities during non-
school hours
• Sports and Fitness
—Materials and Services$209,000
—Personal Services$288,000
—FTE:3.2
—Total Budget$497,000
• Outdoor(shared with Cultural)
— Materials and services$12,000 _
—Total Budget$33,000
Cultural & Specialized Programs
• Offers activities,workshops,classes,camps and
maintains and operates Luscher Farm complex
• Provides over eighty events annually,such as Movies in
the Park,Summer Concerts,and the popular Farmers'
Market
• Materials and services$534,000
• Personal Services$627,000
• FTE:7.3
• Total Budget$1,161,000
2
11/14/2011
Adult Community Center
• A community focal point for active aging individual' "
50+.Users engage in human services,wellness
volunteering,education,recreation,and fitness
• Materials&Services$348,000
• Personal Services$774,000
• FTE:9.6
• Total$1,122,000
Golf & Tennis — Enterprise Funds
• Operates and maintains a 39-acre,18-hole,Par 3 golf
course,a 17-station lighted and partially heated driving
range,and pro shop
• Total Budget$950,122
• FTE:6.8
• Manages a four-court indoor tennis center for youth and
adults of all ability levels,including those with special
needs
• Total Budget$925,356
• FTE:3.6
Programming Options
In-house Employee
Contracted Service Providers
Revenue Generation
Cost Recovery Model
Subsidized
3
Lake Oswego Parks & Recreation Department
CLASS DEVELOPMENT FORM
Class Start Dates for Summer 2012 Term Classes-June 1,2012 through August 31,2012
Please submit additional form if there are any changes in fee schedule for a program.
*DUE DATE January 13, 2012
Instructor Information
NAME:
ADDRESS:
PHONE:
CELL:
E-MAIL:
How Instructor will be paid:
Employee ❑ Hourly wage: $
Supply Cost per participant: $
Contractor❑ Price per participant(includes supply cost): $ (Amount charged to
LOP&R)
Class Description
CLASS TITLE (No More than 5 Words)
CLASS DESCRIPTION (SHORT-no more than 30 words for catalog)
No Class Dates:
*Holiday Dates: Wednesday July 4,2012
Participants needed: Minimum Maximum
Resident/Non-Resident Fee(if known):
AGES: INSTRUCTOR: LOCATION:
1
TIME: DAYS: DATES:
CLASS DESCRIPTION (for website) Can include more detail such as: attire/tools/
supplies/food & drink/Potty trained etc.
Special Considerations
Photos: Please submit full size, unedited photos in separate file, either electronically or
submit CD.
****DUE Friday January 13,2012*******
All Specialized, Cultural Classes & Camps: Jan Wirtz at(503) 675-2546 or
iwirtz(&ci.oswego.or.us.
All Fitness or Sports Classes & Camps: Carol Hartley at (503) 675-2547 or
chartley(&ci.oswego.or.us
2
EMPLOYEE INSTRUCTED
CLASS FEE DEVELOPMENT FORM
TERM: YEAR:
INSTRUCTOR:
CLASS TITLE:
PAY RATE: PREP TIME:
SUPPLY COSTS: FACILITY
Class Dates:
Class Time:
# OF WEEKS: No Class DATES:
MIN: MAX:
Total Instructor class hrs: X's hourly rate: _
Prep Time per class:
Total prep time hrs: X's hourly rate: _
Total Class Program materials costs: $
Other costs (description) : Cost:
Sub total:
Adults 25% and Youth 15% P/R surcharge (xx%x sub total)
Total
Cost/student (Total Cost divided by min# of students)
Per student Cost per project supplies
Subtotal:
Resident Fee: X's 15% _
Non-Resident Fee:
FY 2012-17 Capita' - orovement Program
Par`; ystem
Funded
Number Rank (Y/N) Project Nititie Colmllcllf� Total Project cost
Parks System
N Fanno Creek Trail-Bridge Replacement(CWS Re- No available funding $ 315,070
1 meander)
2 N Tigard Street Trail Possible Parks Bond project $ 1,000,000 9/29/11:Land hasn't been acquired
3 N Senn Park No available funding $ 184,708 Eligible for parks bond funding
N Bonneville Power Trail(Westside Trail) No available funding $ 146,500 Also called the Bonneville Power Admin
a Trail
N Summer Creek Park-Planning Project started $ 250,000 Projected start 11/2011
5 N Fanno Creek Trail(Bonita/74th to Cook Park) No available funding $ 810,000 Outside of 5-Year window
6 N Tigard Triangle Area(P3) No available funding $ 288,300 _
N Jack Park Extension" Project started $ 688,343 Bond eligible-in process
7 N Fanno Creek Park-Gateway No available funding $ 850,000
N Cach Community Park(Approx.22 acres) Development to be completed $ 556,000 Project has not started.Is outside of 5
g w/Water Tower project year window.
9 N Pacific Hwy at Hall Blvd.Gateway No available funding $ 281,000
10 N Brown Property Trail No available funding $ 606,040 Partially funded project
11 N Fanno Creek Trail-Woodard Park to Grant St. No available funding $ 616,000
Sunrise Property Planning Projected start 2011-12 Bond eligible_PRAB approved
12 New CitizenRequest:Downtown Clocktower To be determined $ — 150,000 Possible park bond,park sdc funding
13 New Woodard Park:Parking at end of Katherine St. To be determined $ 100,000
New Citizen Request:Two Multi-Purpose Turf Sports To be determined $ 1,400,000
141 1 Fields at Community Parks
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Revised 9/30/2011
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Plan Update
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T9. Stre t Fanno Skate Park Undeveloped
P7 Peek t Pocket Park Parkland
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Neighborhood
_€ r Schaltz Park Golf Course
* enior CenterHouse
Community School Grounds
Library Park
RrooRq Linear Park Private School
8 Elizabeth .`.P»C 1 1 1 ;Park Bonto f Public Open Public School
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Special Use Other Public
/P 0 soR,A Site Property
Major Arterial - Water Body
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City Limits
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Boundary
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Park Concept Map
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May 2009
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Data Source:City of Tigard GIS
PRAB Matrix (2011-12)
NYAW
1. Is it identified in a park master plan or the Park System Master Plan?
1. Does the potential property fit well into the Park System Master Plan?
2. Does the property fit well into the purpose of the 2010 Bond Measure?
3. Does the property fit well into the Trails Master Plan?
4. Does the project fit into a specific park master plan, comprehensive plan, or
regional plan?
2. Does it serve an underserved area or is it identified as a high priority for a
particular neighborhood or City area (location, population)?
1. Does the property meet a neighborhood need (1/4 mile standard)?
2. Does the property meet a local need, or serve a large population of users?
3. Is the property in an area that lacks that type of park, open space, or facility?
4. Do you as a PRAB member think this is a good park or open space?
3. Does it meet a need for the park system as a whole (quality or uniqueness,
connectivity)?
1. Is this a park type that is needed, wanted, or lacking in the City of Tigard?
2. Is the quality of the land high for the use? (Examples: are there large trees,
good habitat areas, flat areas for playing fields)
3. Does the property connect to other public lands or easements?
," 4. Does this help connect a trail system or habitat area?
4. Is the land important in size, habitat, or vulnerability (depends on type of
project)?
1. Is the property vulnerable to development?
2. Is the property large enough to accomplish a specific purpose? (examples:
Potso large enough for a dog park? or Summer Creek area large enough to be
a natural area community park?)
3. Does the project or use fit well on the property?
4. Does this project help make a significant habitat area?
(4 Evaluation Criteria, 10 points each—with 10 as rating highest in that category)
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CIP Ranking Worksheet
Project Name: Date:
Criteria High Medium Low
Scale 5 4 3 2 1 0
Project eliminates a current and Project reduces a current and present Project mitigates a potential public Project has no impact on public health Project degrades public health or N/A
present public health or safety public health or safety condition health or safety risk or safety safety
condition
Public health and safety
Substantially improves the city's Alleviates an ongoing degradation to Cleans up past degradation or Has negative impact on environment Has negative impacts on the N/A
environment the environment prevents future degradation which is mitigated environment that cannot be mitigated
Environmental Impact
The project is required to meet a state Project is needed to bring a system No state or federal standards apply to Project does not make any progress Project moves the system further N/A
or federal permit or other enforceable component up to federal or state this project toward meeting state or federal away from state or federal
requirement standards standards. requirements
Federal or state mandates
Improves city wide livability/vitality Improves city wide livability/vitality Improves livability/vitality for some Improves livability/vitality for few Does not improve livability/vitality N/A
for all segments for most segments segments segments
Livability/Vitality Enhancement
The project is listed specifically as a Is needed to reach at least one council Indirectly Relates to one goal Does not relate to any council goals Is contrary to a council goal N/A
council goal goal
Council goals or interest
Has wide community support Has mixed support the project with Has mixed support with an even split People do not have a op nion(do not Many people oppose the project N/A
most in support of support&opposition care)about the project
Community interest
Project will pay for its self over less Project will pay for its self in less than Project adds to operational cost but is Project adds operational cost but the Project adds to operational cost N/A
than five years in reduced cost to the five years in reduced cost to citizens the least life cycle cost alternative cost is paid for with increased without revenue offset
city operational revenue
Cost effectiveness
Alleviate a risk that threatens life or Alleviate a risk that results in severe Alleviate a risk that results in minor Alleviate a risk of system failure Alleviate a risk of system failure N/A
would result in irreparable harm property loss loss of property causing inconvenience to the public causing inconvenience to the city staff
System reliability
fully implements at more than one fully implements at least one makes progress toward meeting a does not implement a is not consistent with any adopted N/A
recommendation in an adopted recommendation in an adopted master plan goals recommendation in an adopted plan system plan
master plan master plan or is not anticipated in a master plan
Implements a master plan
Status
Is fully funded,is under construction Design is done,permits and right of Project is funded and ready to start Has partial funding Is not funded N/A
or bids have been received. way has been secured. but no work has been completed
Readiness to proceed
Project has grant funds awarded and Project is listed for a grant and is likely Project is funded by a low interest Project has multiple funding sources Project is only funded from city N/A
will lose them if it does not proceed to receive funding during the budget loan that are time sensitive,or is which are not time sensitive resources
cycle eligible for a future grant
Funding partnerships
Total Score: