12/10/2007 - Minutes Parks & Recreation Advisory Board
Meeting Minutes
Monday, December 10, 2007
7:00 P.M.
Tigard Water Building
Members Present: Jason Ashley, Brian Davies, Michael Freudenthal,
Kim Leinberger,Jason Rogers, Trisha Swanson
Members Absent: Scott Bernhard
Staff Present: Dan Plaza, Steve Martin and Diane Kuhn
Visitors: Kriss Wright, Gary Nelson
I. Roll Call and Introductions
At 7:00 P.M. the meeting was called to order by Chairman Brian Davies
2. Comments from the Audience
Kriss Wright from Portland State University spoke to the Board about the advantages
of GIS mapping. Michael Freudenthal thanked Kriss for her information and asked if
she had any specific contact information or recommendations for the mapping
services. Kriss left her e-mail address at Portland State University.
3. Approval of Minutes — November 12, 2007
Jason Rogers made a motion to accept the minutes of November 12, 2007,
Michael Freudenthal seconded the motion. Motion passed unanimously.
4. Discuss Joint Meeting with Council held on 11/20/07
Chairman Brian Davies opened the topic for discussion. Kim Leinberger stated
Council wants more information on the proposed recreation program. She stated that
council is not quite sure where they want to go with a recreation program. Council
suggested they go for a two year plan rather than a one year plan. Michael
Freudenthal asked for Kim Leinberger to be more specific, as that information has
already been provided. The City Council wants it spelled out what we mean by a
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recreation program. Mike Freudenthal stated that the memo already provided to the
Council was very detailed, and the budget listed the classes, programs, and the FTE it
would take to run these programs. Jason Rogers stated that it is hard for the Council
to see an investment dollar for a recreation program. It was suggested that the Board
reseed a copy of the memo to Council. Chairman Brian Davies suggested having large
poster boards made up stating what we want, and bring them to a City Council
meeting. Kim Leinberger asked if the Council understands the cost to the community
having to go out of the City for recreation. Michael Freudenthal stated that Council
doesn't truly appreciate the lack of services being offered in Tigard.
Dan Plaza stated that the Park System Master Plan is going to be updated next year.
One of the questions we asked Council at the joint meeting was "Should a recreation
component be included in the update"? Council stated "Yes". By supporting the
inclusion, it showed the importance of the component in the update process. The
types of tools available to get citizen input are wide open (surveys/focus
groups/community meetings/etc.). Michael Freudenthal stated that for the last several
years Council has not been supportive of recreation. As a board we need to find a
way to get their support. Trisha Swanson feels the current survey is what Council is
going to base their decision on. Jason Rogers stated that benchmarks are an important
piece we overlooked, Chairman Brian Davies asked if we are still looking for a two-
year program. Some of the board members are questioning if the Council really wants
a park and recreation program. Jason Rogers stated that the Board needs to be very
honest with Council and let them know that we don't understand why the recreation
program was not supported and funded. Mayor Dirksen and Councilor Woodruff are
supportive. The Board feels that the Mayor and Councilor Woodruff need to be
invited to the Board's Park System Master Plan check-off meetings once the process
begins.
Chairman Davies feels strongly about having them join the Board in reviewing the
Park System Master Plan throughout the process. Chairman Davies stated that he
supports the two year pilot program. Jason Rogers stated that he feels the pilot
program will fail again with Council, but will go along if the Board wants to continue
to pursue it.
Chair Davies asked how the Board feels about Land Acquisition. Jason Rogers
suggested keeping focused on this. Grants were brought up such as Playful City USA,
Oregon State grants, Land Water Conservation Fund Grant, etc...
The big question is, do we look at the Land Acquisition as a 2008 or 2010 project?
Chairman Brian Davies suggested looking toward recommending money to budget for
Iand acquisition to match SDC'S.
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Chairman Davies made a motion that we vote on a recommendation to ask Council to
continue to use General Funds to match SDC funds in the 2008-09 budget. Mike
Freudenthal seconded motion. All Board members were in favor. Dan Plaza stated he
would give the recommendation to Dennis Koellermeier.
Chairman Brian Davies will invite the CEO from the YMCA to attend our January
2008 meeting.
5. Discuss Board Recruitment process to appoint 5 new members {3 for
regular Board member terms, and 2 as alternate Board members.
Dan Plaza stated that there were 5 applicants. There were 3 returning members and 2
new applicants. Gary Nelson, one of the applicants, was present at the meeting. Dan
Plaza stated that he would let the applicants know who was selected as soon as he
heard from Mayor Dirksen. In January a new Chairman will be elected.
6. Discuss Council Revisions to City's Comp Plan - Proposed Park Open
Space Goals, and Recreation Policies and Action Measures.
Jason Ashley and Michael Freudenthal attended the meeting. Council was very non-
committal. The Council made references to the Park System Master Plan. Chairman
Davies asked if Council made the changes and whether the council approved. Michael
Freudenthal stated that Council deferred approval until December 18.
7. Adjourn
The meeting was adjourned at 8:23 P.M.
44 11,
Diane Kuhn, Recording Secretary
Date
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