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05/09/2005 - Minutes Parks & Recreation Advisory Board Meeting Minutes Monday, May 9, 2005 7:00 P.M. Tigard Water Auditorium Members Present: Trisha Swanson (Alternate), Carl Switzer, Brian Davies, Michael Freudenthal, Kathy Meads, Jason Ashley, Scott Bernhard and David Baumgarten, Barry Albertson (arrived at 7:12 pm) Members Absent: Ethan Brown and Shelley Richards Rodriguez Staff Present: Dennis Koellermeier, Dan Plaza, Steve Martin, and Twila Willson Visitors: Alice Ellis Gant, John Caufield, Clare Bronder, Julie Russell, John Frewing, Bob Storer 1. Roll Call The meeting was called to order at 7:01 p.m. and board members gave introductions. 2. Approval of Minutes Jason Ashley motioned to approve the minutes, Michael Freudenthal seconded the motion, and the board voted unanimous to accept the minutes of the March 14, 2005, meeting. 3. Comments from the Audience Alice Ellis Gant - Distributed information about available properties she and Sue Bielke had researched; it was a spreadsheet with locations, acreages, costs and conditions, including potential and benefits to the community. She recommended that the board contact some or all of these property owners to purchase property or acquire options to purchase and consider financial strategies for acquiring properties. Julie Russell — Distributed copies of more properties, namely the Charlie Cameron property, Wright property, and Bishop property; she also requested consideration of the Ameri property, which borders the Cameron property. 4. Issues to Discuss with Council at May 17 Joint Meeting PowerPoint Presentation (Board check-off and future presentations) Dan Plaza distributed the draft copy of the PowerPoint presentation information and thanked board members who offered suggestions and corrections. Park and Recreation Advisory Board May 9, 2005 1 DRAFT Dennis Koellermeier thanked the board for their efforts. He compared the PRAB's progress with where the new City Council was at the time. He requested the PRAB present information to the Council so they would have a clear picture of property and recreation issues. He also announced that the City had an Interim City manager, Craig Prosser. Discussion of the presentation included the following points: ° Light on the recreation side ° Should differentiate between ball fields and Metro bond issues ° Costs may vary ° The last Metro meeting they were leaning toward an open/green space bond measure and also wanted to talk about funding for active parks ° Handout could be provided with presentation that has additional information that could include recreation and land issues ° Dan Plaza would put together information for the joint meeting ° The 10-min. presentations should be combined into one 10-min. presentation ° Allow plenty of time for questions and answer time following presentations ° Clarification should be made on some of the information on the slides, i.e., difference between a recreation division and recreation center (facility) ° Most people surveyed favored an in-house division rather than a special district Alcohol in the parks Dennis Koellermeier stated that the Council asked that this be added to the agenda. David Baumgarten said the PRAB vote was 6 - 1 in favor of leaving the issue. Draft of City map showing park coverage in Tigard (Park System Master Plan calls for the ideal of a neighborhood park located within % mile of every residence) Dan Plaza distributed '/2-mile radius maps and explained that the master plan called for neighborhood parks within '/2 miles of citizens. The legend indicates: Green areas identify current park services; Yellow, could be green if city purchases/develops property; Purple marks schools (they have open grass areas, playgrounds, etc.) and shows how schools serve the community. Several potential sites were discussed: Menlor Reservoir- area has acreage and the possibility of purchasing to building a neighborhood park. Site near Alberta Rider School - the Water Dept. is considering purchasing property for a reservoir and would have excess acreage that could be used for a park. Canterbury Reservoir— possible park site Senn property— could be a good pocket park School locations were cited to help with prioritization of spending funds in areas where there are no yellow, green or purple zones. It is not meant that there could not or would not be parks within that area. Park and Recreation Advisory Board May 9, 2005 2 DRAFT The '/2 mile measurement is in the master plan and is a national standard because it is easy for people to walk or bike to. Cook Park is a regional park, but is shown as a neighborhood park for the area. Tot-lot pocket parks would not be considered in the '/z mile radius for parks as they are too small to be considered for larger area use. The map is a good rendition of current parks and possible additional sites along with the schools that service the city. Dennis Koellermeier distributed a draft resolution that Council has asked the PRAB to consider. It is an effort to focus energies in the same direction and to establish policy. The PRAB needs to focus on setting the policy for advising the Council. Picking the property (identifying property) will be the fun part. They need to look at areas that are underserved by parks. Council will request some action along these lines and will want a discussion at the upcoming joint meeting. Staff recommends reviewing the resolution for open discussion and consideration. Mr. Koellermeier went on to explain that the criteria was a decision matrix to utilize when reviewing property and includes 15 different conditions to consider, i.e., accessibility, potential, SDC credits, wetlands, protected areas, etc. There are three properties now being considered as possible land donations to the city. Dan Plaza said he would provide an electronic copy of the resolution and matrix/criteria to board members. 5. David Baumgarten suggested agenda items The city write letters to property owners of underdeveloped land asking if they would be willing to sell part (or all) of their land to the city for future park/green space. Dennis Koellermeier indicated it was premature to approach property owners before policy and procedures were established for the City to use as criteria. Options to purchase select properties would use public money to tie up the property that could be lost if negotiations did not progress with funding strategies. There is a need to come up with criteria to follow for policy and funding aspects before land acquisitions can be made. The land acquisition process typically includes consultants used for public agencies along with Council approval for negotiations. Price is also an issue and can escalate if an interest in certain property is strong. Legal consultation with the City Attorney is sought, appraisals are required, and often consultants for feasibility studies are needed. All this involves added costs. We have criteria for evaluating potential new park space Dennis Koellermeier already covered this point, discussing the pros and cons. Consider options to purchase property Park and Recreation Advisory Board May 9, 2005 3 DRAFT Bond measure options should be put in place and work with the Council. Staff is now negotiating on a piece of property that has no options with money involved, but those types of properties do not come along very often. Tigard sets aside matching money for METRO levy funds It was decided to save this topic for a later date. Mr. Koellermeier has been working with Metro to insure that Tigard is included with their bond issues and to make sure Tigard does not compete with Metro for open space land. Julia Hajduk, Tigard City Planner, is working on with parks to identify property that Tigard wants Metro to be involved in, i.e., Fowler property, wetlands, floodplains, large acreages, and Urban Service area. Carl Switzer wanted to take some time to clear up some previously undecided issues, namely the PRAB representative to the Committee for Citizen Involvement (CCI). Trisha Swanson volunteered to represent the board if it was acceptable for the alternate board member to do so. Dan Plaza would check into the acceptability and notify her if it was unacceptable. Kathy Meads explained that the purpose of the CCI was to get smaller areas/groups involved in the community and get feedback on various issues from them. Mr. Switzer discussed previous meetings and approval of the budget. Mr. Plaza noted that the PRAB motioned for approval of the budgeted amount, but designated properties have not been identified. Mr. Koellermeier said the board could address that topic with the Council in the joint meeting. Brian Davies suggested they could work on the resolution together with the Council before making those decisions. Dan Plaza reminded the board that the '/2 mile radius map was good for identifying needs, underserved areas, and new growth. He suggested they look at the yellow spaces first, then others. Carl Switzer asked the board to look at the information that interested citizens have presented for available properties and encouraged the board to become better informed about the properties that were listed and use them as a starting point. The board determined to set concrete goals for looking at specific property. Dennis Koellermeier said staff would take all the lists and spreadsheets to establish one document, plot them on a map, identify tax lots, etc., then use the radius map to better identify needs. Scott Bernhard issued an invitation to the PRAB to walk the Fowler School site. He went on to say that the property was unique and flows with the existing Summerlake, Fanno Creek properties, where there is a riparian area. Fowler School currently uses only about 6 acres of the property. There are Willamette ponderosas on the site, mature cedars, redwoods, nature trails that wind through the trees, and a bridge that crosses the creek. He recommends the board consider the property as designated park property and establish a relationship with the school district to create an agreement for the land or purchase the property. Park and Recreation Advisory Board May 9, 2005 4 DRAFT Dennis Koellermeier distributed a memo from Craig Prosser, Interim City Manager, about email communications with Washington County. He went on to explain that by attending other meetings as a board they must follow the same official guidelines as any public meeting. The legal policy was outlined in the memo that the PRAB must follow as a board. If there are enough present to establish a quorum, the meeting takes on a different direction. Kathy Meads asked if that would apply for the presentations the board would be making within the community and it was determined that there more than likely would not be a quorum in attendance. The board discussed ideas to touch on in presentations for public opinions include: Some like the idea of pocket parks rather than large parks, but that poses maintenance concerns Small grant possibilities Community garden in Tigard Clean Water Services for irrigation/plants Development code changes to include small neighborhood parks Linear parks, walkways throughout areas of Tigard Tax incentives could be used for donated properties Options discussed earlier to lock in certain properties Threatened properties, clear-cut Canterbury site Incorporate with the Tualatin Hills Park and Recreation District Bob Storer asked when the list of properties would be available and was informed that staff would combine the collected information as the next step. 6. Adjourn The meeting adjourned at 8:56 p.m. Park and Recreation Advisory Board May 9, 2005 5 DRAFT