01/10/2005 - Minutes Parks & Recreation Advisory Board
Meeting Minutes
Monday, January 10, 2005
7:00 P.M.
Tigard Water Auditorium
Members Present: Shelley Richards-Rodriguez, Carl Switzer, Michael Freudenthal,
Kathy Meads, Jason Ashley, and Barry Albertson (arrived late,
7:36 pm)
Members Absent: Scott Bernhard, Ethan Brown, and David Baumgarten
Staff Present: Dan Plaza and Twila Willson
1. Roll Call
The meeting was called to order at 7:02 p.m. and staff called roll.
The board's member roster information was updated at the request of the
Oregon Recreation and Parks Association (ORPA). Staff will e-mail the ORPA
the updated information so that oard members will receive a regular newsletter,
announcements and a magazine.
2. Comments from the Audience - None
3. Approve Minutes of December 13, 2004
Approval of the minutes from October 11th and November 8th had been
postponed until this meeting. Jason Ashley motioned to approve the minutes for
those two months; Shelley Richards-Rodriguez motioned to approve the minutes
from the December meeting. Board members voted unanimously to approve the
minutes from all three meetings.
4. Chair Update Re: Drinking in Parks and Related Homeless Situation
The board summarized the events surrounding this issue that were discussed at
the last meeting and the subsequent follow-up investigation, e-mails, etc. They
concluded that there were many statutes on record already that covered what
Chief Dickinson's proposed ordinance changes wanted to achieve and withdrew
any further action on their part.
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5. Board work on Survey Presentations for Recreation, Land
Acquisitions, and Facilities (due February 14)
The board discussed whether the same template should be used for all
presentations:
PowerPoint presentations
Considered a good idea
Detailed information
Staff could prepare PowerPoint presentation
February make presentations to other board members
Make changes then through open discussion
Final PowerPoint presentations to be made following those changes
Jason Ashley distributed handout from Recreation and Programs Presentation
Committee. He reviewed their draft presentation and summarized the five points
of outlined information.
Dan Plaza said he would prepare a list of local dance groups, sports leagues,
park facilities, etc., for board members to refer to. Jason Ashley also asked for
Dan to obtain information from Tualatin Hills Park & Rec. on how many Tigard
residents have purchased memberships and taken classes through their system.
David Freudenthal discussed the Park Acquisition Committee's presentation:
Review survey results
Preservation of natural resources
Parks Master Plan — current acres compared with desired acres
Map of build-able lands — getting from Duane Roberts or Julia Hajduk
Financing — SDC funds, bond measures, Metro, grants, etc.
Further discussion by board members resulted in the following points of interest:
Use presentations as an opportunity to promote enthusiasm and support
within the community
Does not have to be something new, but can enhance existing events, etc.
Perhaps another presentation to include school facilities, skate park, etc.
Recreation Program presentation is the most important, then mention
facilities, i.e., schools, city owned buildings, purchase/remodel facilities
Meeting to discuss and finalize entire board's ideas
E-mail draft of outline presentation information 3-days prior to next meeting
Try to finalize by March
Would be good to have some feedback from some presentations made to
date to present to Council on May 17 joint meeting
Only one introduction may be needed if they meld presentation
information together
Handouts with more detailed information
Posters could be used instead of PowerPoint presentations
Next meeting - discuss where to make presentations
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Barry Albertson will get a list to distribute through e-mail to include Chamber of
Commerce, Rotary, unions, students, churches, etc. Dan Plaza will provide a list
of who the Planning Department has used as contacts and will make a list of
dates for presentations with organizations and availability of board members to
give presentations, etc.
Committees:
Mike — Park Acquisition
David — Park Acquisition - chair
Kathy— Park Acquisition
Scott — Park Acquisition and Community Recreation Center
Shelley— Rec. Programs and CRC - chair
Jason — Rec. Programs and CRC
Carl — Rec. Programs and CRC
6. Joint Meeting with City Council — Council set May 17 for the Annual
Joint Meeting Between the Council and The PRAB
7. Review Parks Division FY 05-06 Budget
Copies of the budget were distributed. Dan Plaza explained that staff has a
financial forecast completed by this time of year and he requested input from the
board tonight or within the next two or three days.
He briefly reviewed the 5-year forecast and went on to explain the remainder of
the proposed budget, then briefly reviewed projects and costs.
The next presentation on the budget would be in March when more work on the
budget had been completed.
8. Adjourn
The next meeting was rescheduled for Wednesday, February 16th at 7:00 pm in
the Water Auditorium.
Shelley Richards raised some questions about the approaching end of terms for
board members, the process to reapply existing board members, and whether
the by-laws covered any limitations. Dan Plaza said he would check into these
requests and said he would provide the information in the form of an email
response.
The meeting adjourned at 8:41 p.m.
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