03/16/2004 - Minutes PARKS AND RECREATION ADVISORY BOARD
Minutes of Tuesday, March 16, 2004 Meeting
Members Present: Mr. Marks, Mr. Baumgarten, Mr. Ashley, Dr. Albertson,
Dr. Bernhard and Ms. Richards
Staff Present: Dan Plaza
1. Dan presented a draft timeline for the community assessment survey
the Board discussed with the City Council. The Board made some
minor revisions to the draft timeline. The Board decided that the
timeline was reasonable will be discussed with the City Council on
April 13. It was also decided that the survey should be a scientifically
valid survey. Estimated cost is $1 OK to $15K.
- The survey process begins March 16 at the PRAB meeting.
- Finance gets 3 quotes from consultants
- PRAB recommends to Council on hiring a consultant to prepare
the survey and identify a funding source
- Council decides to go forward with survey and funding source
- Consultant prepares survey, conducts survey and provides
executive summary
- Staff presents findings to PRAB and Council
2. The Board was told that 3 quotes were being sought from
marketing/polling firms to conduct a survey if approved by Council.
The quotes are being sought by finance and they should be available
on Monday March 22, 2004.
3. Dan and the Board discussed what the PRAB wants to know from
Tigard residents. The following is an initial listing of what the PRAB
wants to know. It was generally agreed that in a meeting with the
consultant the areas of interest would be more fully flushed out and
detailed.
a) do the residents want recreation programs, and to what extent
b) recreation programs offered, and at what cost
- provided by a city recreation division
- provided by a park and/or recreation district
- provided by joining Tualatin Hills Park and Recreation District
c) do the residents support a bond measure for any of the following, to
what extent
- purchase of open spaces/wetlands
- purchase of land for park purposes
- development of parks (neighborhood/community/trials)
- development of facilities (skate park/recreation center/etc.)
d) bond measure at what cost
- land purchases
- park development
- facility development
e) general fund increases for additional operational costs to maintain
additional land, parks, facilities, etc.
f) if support and willingness to pay is there, then when should tax
measures be conducted
g) demographic information
h) residents satisfaction with park services while Tigard
does not offer recreation programs
4. The Board discussed a bond measure aimed at purchasing green
spaces, wetlands, park land, park development and facility
development. The Board favored going in November 2004. They felt
that waiting longer would mean higher costs, and less land would be
available. If the election is on a general election there would be no
election cost verses being charged for election costs during non-
general election dates. Dr. Albertson reported that the school district
would be going for a local option levy in November 2004 and that
there would be another library election in November 2004 if the May
2004 library election fails.
5. The city's 1996 visioning process utilized a phone survey and other
means of collecting responses. In 2000 the process utilized the city's
newsletter, Cityscape, to collect responses.
Adjournment: The meeting was adjourned at 9:10 PM
DEVELOP SURVEY 16-Mar 12-Apr 13-Apr 20-Apr Apr 21-May 10 17-May 25-May
Begin development of
survey by PRAB
identifying what it
wants to know 16-Mar
Finance gets 3 quotes
to retain consultant
to develop the survey Mar 16-19
- craft survey
- conduct survey
- prepare exec sum.
- attend 3 mtgs w/
PRAB, Council
PRAB prepare recom- 12-Apr
mendation to CC to
hire consultant, prepare
survey& identify$ source
Present to Council-con- 13-Apr workshop
sultant, cost, $ source
Seek Council approval 20-Apr
Prepare, conduct survey Apr 21-May 10
and provide exec sum.
Present findings to
PRAB 17-May
Present findings to 25-May
Council