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02/08/2012 - Minutes Intergovernmental Water Board (I") Minutes SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, February 8, 2012 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buchner Representing the City of Tigard Ken Henschel Representing the Tigard Water District Chris Hadfield Alternate - Representing the City of Durham Dick Winn Representing the City of King City Vacant Member-At-Large Members Absent: Keith Jehnke Representing the City of Durham City of Tigard Staff Present: Dennis Koellermeier Public Works Director John Goodrich Utility Division Manager Greer Gaston IWB Recorder 1. Call to Order, Roll Call and Introductions Commissioner Winn called the meeting to order at 5:30 p.m. 2. Approval of Minutes —December 14, 2011 Commissioner Buchner moved to approve the December 14, 2011 minutes. Commissioner Henschel seconded the motion. The motion passed by unanimous vote of the commissioners present, with Commissioners Buchner, Hadfield, Henschel and Winn voting yes. 3. Public Comments There were no comments from the public. 4. Water Supply Update Mr. Goodrich reported: ■ Average water use for the month of January was about 4 million gallons per day (mgd). This is comparable to usage during the same time period last year. ■ 167 million gallons of water are stored in two aquifer storage and recovery (ASR) wells. Tigard has started injection into ASR well #2. ■ Increased turbidity in the Bull Run Watershed forced Portland to switch to its well fields for a time. The turbidity may have resulted from a slide caused by heavy rain. ■ Portland wholesale water costs will increase 11 percent next year. Tigard budgeted for a 10 percent increase and also has a contingency; funds should be sufficient to cover costs. 5. David Guardino Credit for Leak Request Mr. Goodrich provided background information on this credit for leak request. Credits over $500 must be approved by the board. Commissioner Buehner moved to approve the credit as noted on the request form. Commissioner Henschel seconded the motion. The motion passed by unanimous vote of the commissioners present,with Commissioners Buchner, Hadfield, Henschel and Winn voting yes. 6. Election of Chair and Vice-Chair—Dennis Koellermeier Mr. Koellermeier informed the commissioners that they were required to appoint a Chair and Vice-Chair at their February meeting each year. Commissioner Buehner nominated Commissioner Winn to serve as Chair. Commissioner Henschel seconded the nomination. Commissioner Winn was appointed to serve as the Chair by unanimous vote of the commissioners present, with Commissioners Buehner, Hadfield, Henschel and Winn voting yes. Commissioner Winn nominated Commissioner Buehner for Vice-Chair. Commissioner Henschel seconded the nomination. Commissioner Buehner was appointed to serve as the Vice-Chair by a unanimous vote of the commissioners present, with Commissioners Buehner, Hadfield, Henschel and Winn voting yes. 7. Update on Member-At-Large Position Recruitment Ms. Gaston reported two people had submitted applications to date. The deadline for applications is February 13. She summarized how the position was advertised. Once the position has closed, the applications and a scoring matrix will be sent to board members. Provided the number of candidates is small, board consensus was to interview each candidate. The board discussed possible interview questions and how interviews might be conducted. 8. Briefing on a Grant Application to Partially Fund ASR #3 Well Head Improvements Mr. Goodrich summarized a memo in the board's packet materials. He provided the following additional information. ■ The grant is through the Bureau of Reclamation. ■ It is a competitive grant available for projects in western states. ■ Total grant funds are $18 million; $750,000 was the maximum award Tigard could apply for. The Tigard City Council has to approve the submission of grant applications. Commissioner Buchner suggested the board could provide a recommendation to the council regarding its support of the grant application. Commissioner Henschel moved for the IWB to recommend that the City of Tigard applies for the $750,000 grant. Commissioner Winn seconded the motion. The motion passed by unanimous vote of the commissioners present, with Commissioners Buchner, Hadfield, Henschel and Winn voting yes. 9. Update on the Lake Oswego-Tigard Water Partnership Mr. Koellermeier provided the following information on the water partnership. ■ Six design firms are working on various water partnership projects. ■ All design work is underway and will hopefully be at the 30 percent level in late February or early March. Cost updates will follow. ■ Once 30-percent designs are completed, an Oversight Committee meeting will take place, likely in April. This will be followed by a joint Lake Oswego-Tigard City Council meeting in late April or May. ■ The land use application for the water treatment plant was submitted to the City of West Linn. ■ Projects are not as far along on the spending curve as anticipated, so the partnership is currently under budget. ■ A full update from the partnership will be provided to the IWB in the spring or early summer. ■ Outcomes from the pilot treatment plant testing will be available soon. ■ The case with WaterWatch is on schedule to proceed through the court of appeals. Commissioner Buchner added that the date the case will be argued should be determined in April. ■ Following the submission of the land use application,which included the good neighbor plan, the partnership will let the land use process run its course and see what conditions are required with regard to the Robinwood neighborhood. This will help identify what improvements are appropriate, given the treatment plant's impact on the neighborhood. ■ The City of Lake Oswego passed resolution of necessity to remove a sentence from the Robinwood Neighborhood's Covenants, Conditions and Restrictions (CC&Rs) pertaining to the treatment plant property. Two appraisers have said the dollar value of the change to the CC&Rs is zero. ■ In late March Tigard staff will travel to San Francisco to obtain its municipal bond rating. Bonds will be used to fund the Lake Oswego-Tigard Water Partnership projects. 10. Informational Items ■ Update from Commissioner Buchner on Lake Oswego/City of Tigard Oversight Committee activities. - There was a problem with the water intake along the Clackamas River, and West Linn's water supply shut down. Lake Oswego supplied West Linn with emergency water during the shutdown. - The committee's next meeting is Monday, February 13 in the West End Building. ■ Update from Commissioner Buchner on the Willamette River Water Coalition (WRWC) and the Regional Water Providers Consortium (RWPC). - Commissioner Buchner noted she received two memos prepared for the RWPC on interties. She forwarded the memos for Ms. Gaston to distribute to the board. These memos are also on file in the IWB record. - The WRWC is trying to obtain an easement to run a pipeline through Graham Oaks Nature Park. The Metro-owned park is located near Wilsonville. Mr. Koellermeier explained the pipeline will transmit water from the Wilsonville treatment plant to the Beaverton and Tualatin Valley Water District service areas. Generally, the pipeline will be routed along Roy Rogers Road. If Metro requires the pipeline be constructed now, Tigard would need to decide whether it wants to share in the cost of construction. 11. Non-Agenda Items Commissioner Henschel inquired how customers contacted Tigard regarding water issues or problems that occurred outside regular business hours. Mr. Koellermcier said customers should call 911 for water-related security issues. For other problems, customers should call the Public Works Department after-hours phone number (503.639.1554). The number is staffed during non-business hours and is published in customers'water bills and in the KnowH2O newsletter. Commissioner Henschel inquired about the status of the intergovernmental agreement. Mr. Koellermeier said he would update the IWB on the agreement at the next meeting. Commissioner Buchner invited the commissioners to attend the joint Lake Oswego- Tigard council meeting. A meeting date has not been determined. The commissioners asked to be notified of upcoming meeting dates. 12. Next Meeting March 14, 2012 at 5:30 p.m. Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon Mr. Koellermeier said the water system budget and the water system portion of Tigard's Capital Improvement Plan will be presented at the board's upcoming March or April meeting. Scheduling these items between Tigard Budget Committee meetings and Tigard City Council meetings is always a challenge. The board's advice and recommendations will be forwarded to the committee and the Tigard City Council. Commissioner Buchner said she will not attend next IWB meeting, as she will be at a conference. 13.Adjournment At 7:03 p.m. Commissioner Henschel moved to adjourn the meeting. Commissioner Buehner seconded the motion. The meeting adjourned by unanimous vote of the commissioners present, with Commissioners Buchner, Hadfield, Henschel, and Winn voting yes. Dick Winn, IWB Chair 6nleer Gaston, IWB Recorder Date: 41�6/ Z- Date: 4rl,