04/13/2011 - Minutes Intergovernmental Water Board (IWB)
Meeting Minutes
April 13, 2011
Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present.
Gretchen Buehner Representing the City of Tigard
Ken Henschel Representing the Tigard Water District
Keith Jehnke Representing the City of Durham
Dick Winn Representing the City of King City
Mike Stone Member At-Large
Members Absent: None
Staff Present:
Dennis Koellermeier Director of Public Works
John Goodrich Utility Division Manager
Greer Gaston IWB Recorder
Toby LaFrance Finance and Information Services Director
Debbie Smith-Wagar Assistant Finance Director
Visitors: None
1. Call to Order, Roll Call and Introductions
Commissioner Winn called the meeting to order at 5:31 p.m.
2. Consider Making a Recommendation to the Tigard Budget Committee and the Tigard
City Council on the City of Tigard's Water Division Budget
Mr. LaFrance briefed the Board on Tigard's budget process and the proposed budget related to
the water system. Mr. LaFrance reported:
■ The current budget was derived from the water financing plan.
• There were increased meter reading demands related to the switch from bi-monthly to
monthly billing. This resulted in a proposed addition of a .80 full time equivalency
employee in the upcoming budget. Ms. Smith-Wagar said monthly billing increased both
printing and reading costs. Problems with the City's meter reading contractor were
discussed.
• Water-related revenue data was distributed to the Board and is on file in the IWB record.
In comparison to previous budgets, Mr. Koellermeier advised some expenses were moved
from the operational budget to the Capital Improvement Plan budget. This will be to Tigard's
advantage when it secures bonds to fund projects associated with the Lake Oswego-Tigard
Water Partnership. There were no other major changes in budget formatting.
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Commissioner Buehner made a motion to recommend the Tigard Budget Committee
and the Tigard City Council adopt the City of Tigard's Water Division budget.
Commissioner Stone seconded the motion. The motion was approved by unanimous
vote of the Commissioners present, with Commissioners Buehner, Henschel, Jehnke,
Stone and Winn voting yes.
Commissioner Henschel requested a link to the approved budget when it is available.
3. Consider Making a Recommendation to the Tigard Budget Committee and the Tigard
City Council on the City of Tigard's Water Capital Improvement Plan Budget
Mr. Koellermeier briefly discussed participation in a partnership with the City of Sherwood.
Under the proposed partnership, Tigard would purchase surplus capacity in the water
transmission line constructed from Wilsonville to Sherwood. Tigard's participation in the
Sherwood partnership has been postponed until water rights permitting associated with the
Lake Oswego-Tigard Water Partnership is completed.
Commissioner Buehner made a motion to recommend the Tigard Budget Committee
and the Tigard City Council adopt the City of Tigard's Water Capital Improvement Plan
budget. Commissioner Stone seconded the motion. The motion was approved by
unanimous vote of the Commissioners present, with Commissioners Buehner,
Henschel, Jehnke, Stone and Winn voting yes.
4. Fanno Creek Village Apartments Credit for Leak Request
Ms. Smith-Wagar provided background information regarding this credit for leak request.
Credits over$500 dollars must be approved by the Board.
City of Tigard billing practices for non-payment were discussed.
Commissioner Henschel made a motion to issue a credit in the amount of$697.64.
Commissioner Buehner seconded the motion. The motion was approved by unanimous
vote of the Commissioners present, with Commissioners Buehner, Henschel, Jehnke,
Stone and Winn voting yes.
5. Timberline Apartments Credit for Leak Request
Ms. Smith-Wagar provided background information regarding this credit for leak request.
Commissioner Henschel made a motion to issue a credit in the amount of$1081.44.
Commissioner Buehner seconded the motion. The motion was approved by unanimous
vote of the Commissioners present, with Commissioners Buehner, Henschel, Jehnke,
Stone and Winn voting yes.
6. Progress Report on Rate Implementation, the Transition to Monthly Billing, and the
Financial Assistance Program
Ms. Smith-Wagar reported:
• The number of calls to utility had doubled, but call volumes are now returning to normal
levels.
• In general, customers are doing well with the transition to monthly billing.
• Since January 2011, about $3,000 in financial assistance has been given out through
the financial assistance program administered through St. Vincent de Paul.
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The Board briefly discussed water shut off practices related to non-payment.
7. Approval of Minutes —March 9, 2011
Commission Buehner motioned to approve the March 9, 2011 minutes.
Commissioner Stone seconded the motion. The minutes were approved by unanimous
vote of the Commissioners present,with Commissioners Buehner, Henschel, Jehnke,
Stone and Winn voting yes.
8. Public Comments:
There were no public comments. The Board acknowledged audience member Marc Woodard,
Tigard City Councilor and Tigard's alternate to the IWB.
9. Water Supply Update
Mr. Goodrich reported:
• Average water demand for April is about 4 million gallons per day.
• Injection is ongoing into aquifer storage and recovery (ASR) well No. 1, but will cease at
the end of the month. Injection is completed in ASR well No. 2. There is approximately
400 million gallons in storage; this sets an ASR storage record and represents a 90-to
95-day supply. Design on ASR No. 3 is slated for the 2012 budget.
• Hexavalent chromium, also known as chromium six, and total chromium were not
detected in water samples taken by the Portland Water Bureau. An email regarding the
sampling results was distributed to the Board and is on file in the IWB record.
10. Informational Items
■ Update from Commissioner Buehner on Fake Oswego/City of Tigard Oversight
Committee activities. Commissioner Buehner reported:
- On the Robinwood Good Neighbor Plan.
- Robinwood neighbors have decided to oppose the water treatment plant expansion.
- Montgomery Watson Harza has been hired to design the water treatment plant
expansion.
11. Non-Agenda Items
Commissioner Stone reported he will not attend the May meeting.
Mr. Koellermeier said Tigard was continuing to work internally on the new intergovernmental
agreement with the IWB members. Once this agreement is further along, the Board will re-visit
its work on tenancy-in-common agreements.
12. Future Agenda Items
Schedule Date Item
To Be Announced Additional Tenancy in Common Agreements for Properties within
the Tigard Water Service Area
13. Next Meeting
■ May 11, 2011 at 5:30 p.m.
Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon
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14. Adjournment
At 7:16 p.m., Commissioner Henschel motioned to adjourn the meeting. Commissioner
Buehner seconded the motion. The meeting adjourned by unanimous vote of the
Commissioners present, with Commissioners Buehner, Henschel, Jehnke, Stone and
Win` ting yes.
Dick Winn, IWBB Ch 'r Greer Gaston, EWB Recorder
Date: Date: �Li&L—
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