06/08/2011 - Minutes Intergovernmental Water Board (IWB)
Meeting Minutes
June 8, 2411
Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present:
Gretchen Buehner Representing the City of Tigard
Ken Henschel Representing the Tigard Water District
Keith Jehnke Representing the City of Durham
Dick Winn Representing the City of King City
Mike Stone Member At-Large
Members Absent: None
Staff Present:
Dennis Koellermeier Director of Public Works
John Goodrich Utility Division Manager
Greer Gaston IWB Recorder
Jane Heisler Lake Oswego Communications Director
Visitors: None
1. Call to Order, Roll Call and Introductions
Commissioner Winn called the meeting to order at 5.31 p.m.
2. Approval of Minutes —April 13, 2011
Commissioner Buehner moved to approve the April 13, 2011 minutes. Commissioner
Henschel seconded the motion. The motion passed by unanimous vote of the
Commissioners present, with Commissioners Buehner, Henschel, Jehnke, Stone
and Winn voting yes.
3. Public Comments
There were no comments from the public.
4. Water Supply Update
Mr. Goodrich reported:
• Average water usage is about 4.6 million gallons per day.
■ Approximately 329 million gallons of water are stored in aquifer storage and recovery
(ASR) wells. Water from ASR wells is not being used at this time.
• The next edition of KnowH20 was distributed to the Board members and is on file in
the IWB record. The publication contains the annual Consumer Confidence Report
and will soon be delivered to water customers.
Intergovernmental Water Board Minutes June 8,2411
1
Commissioner Henschel noted updates he had requested to the service area map were
not made. Mr. Goodrich said the change would be made in next year's publication.
■ The new 10-million-gallon terminal reservoir is in service. The pump station
associated with the reservoir is still under construction; it was not expected to be
online this summer.
Commissioner Buehner requested a tour of the pump station when construction is
completed.
■ Portland's water supply should be sufficient for the summer season.
5. Lake Oswego-Tigard Water Partnership Communications, Including the Beat the
Peak Campaign
Lake Oswego Communications Director Jane Heisler distributed folders containing several
publications related to the Lake Oswego-Tigard Water Partnership. These publications are
on file in the IWB record.
Ms. Heisler briefed the Board on the "Beat the Peak" water conservation campaign.
Promotional materials related to the campaign included bill inserts, a press release,
newspaper ads, daily web site updates, and flyers.
The Board discussed the Beat the Peak billboard at the Public Works Building which shows
water usage for the Tigard Water Service Area. The Commissioners inquired about the
placement of additional billboards throughout the water service area.
Commissioner Buehner asked Ms. Heisler for information on Lake Oswego's water
conservation program.
6. Consider Making a Recommendation for the City of Tigard to Submit a Five-Year
Non-Renewal Notice Regarding the Regional Water Sales Agreement with the City of
Portland
Mr. Koellermeier briefed the Board on a draft letter that would terminate Tigard's water
sales agreement with the City of Portland in 2016. Tigard is slated to shift from the Portland
Supply to the Lake Oswego-Tigard supply in 2016. The Tigard City Council is scheduled to
take action on the letter on June 28, and the letter must be submitted to Portland on July 1,
2011. If the letter is not submitted, Tigard's water contract with Portland will be extended
for at least another year, to 2017, and Tigard will be required to pay for water it does not
expect to use.
Once the termination letter is submitted, Mr. Koellermeier said Tigard would begin working
with Portland on a replacement contract. Some of the items that might be addressed
include:
■ A bridge contract, should the Lake Oswego-Tigard supply not come online when
expected.
■ Emergency water supplies.
■ The purchase of surplus water.
Commissioner Winn questioned the language in the third paragraph of the letter dated
June 28, 2011. Ms. Gaston reported the Board did not have the most current version of the
letter. She provided the Board with the latest version, dated July 1, 2011. This letter is on
file in the IWB record.
Intergovernmental Water Board Minutes June 8,2011
2
Mr. Koellermeler discussed risk and the impact of the termination letter on the Lake
Oswego-Tigard Water Partnership. He said the current Lake Oswego City Council has
expressed concern over some of the provisions contained in the water partnership
agreement. Terminating the Portland contract reinforces Tigard's commitment to the
partnership.
Commissioner Henschel requested a copy of the final letter when signed.
The Commissioners expressed support for the wording in the July 1, 2011, version of the
letter.
Commissioner Henschel moved to recommend the City of Tigard submit a five-year
non-renewal notice regarding the Regional Water Sales Agreement with the City of
Portland. Commissioner Buehner seconded the motion.
Commissioner Winn requested a "friendly amendment" to Commissioner Henschel's
motion. Commissioner Winn wanted the motion to refer specifically to the latest
version of the letter dated July 1, 2011.
Commissioner Henschel revised his original motion to include a specific reference
to the letter dated July 1, 2011. Commissioner Buehner seconded the motion as
amended. The motion passed by unanimous vote of the Commissioners present,
with Commissioners Buehner, Henschel, Jehnke, Stone and Winn voting yes.
7. Briefing on the City of Tigard's Disposal of the Remnant Parcel
Mr. Koellermeier updated the Board on a small triangular parcel it had sold to the City of
Tigard for the Burnham Street reconstruction project. Tigard used some of the property for
right-of-way. The remaining portion of the property will be transferred to an adjacent private
property owner.
S. Informational Items
■ Update from Commissioner Buehner on Lake Oswego/City of Tigard Oversight
Committee activities. Commissioner Buehner reported:
- The Oversight Committee has not met over the past few months partly due to
concerns raised by some Lake Oswego City Councilors regarding the terms of the
water partnership agreement.
- It is anticipated WaterWatch will appeal Oregon Water Resources' water rights
decision to the Court of Appeals by June 27, 2011. Commissioner Buehner
summarized the Court of Appeals' process and possible timelines. Appeals were
anticipated in the project schedule.
In response to a question from Commissioner Winn, Mr. Koellermeier said should the
water rights extension not be successful:
Lake Oswego and Tigard would separate their finances.
Tigard would divest itself from water partnership real estate holdings.
Tigard would look for another water source.
9. Non-Agenda Items
Commissioner Henschel had three items:
1. Update on the Robinwood Neighborhood
Ms. Heisler responded that the Robinwood neighborhood (with representatives from
Mapleton Avenue and Kenthorpe Way) formed a committee to make
recommendations on the neighborhood plan. Some representatives have already
Intergovernmental Water Board Minutes June 8,2011
3
resigned from the committee. The neighborhood association is having a meeting
next Tuesday.
2. Status of the IWB Intergovernmental Agreement (IGA)
Mr. Koellermeler said Tigard is continuing to work on the IGA. New issues arise as
other issues are resolved. He inquired if the Tigard Water District had any input. Mr.
Koellermeier said he and Commissioner Winn met to discuss the agreement. If the
Board wished, Mr. Koellermeier said he would share the current version of the IGA
containing the unresolved issues, or he could continue working with individual
Commissioners.
Commissioner Winn reported the parties may not be able to reach a consensus on
some aspects of the IGA.
Commissioner Henschel said the District is in the process of reviewing the IGA and
would like to continue negotiations. Commissioner Winn said the IGA had already
undergone several reviews and encouraged the District to submit its final comments.
3. Tigard Petition to Annex Area 64
Mr. Koellermeier said he had no solid information to report at this time; any
discussion of the matter would be premature. A developer may have submitted a
petition to annex some portion of Area 64 into the City of Tigard. He said the Tigard
city manager would like to brief the District on the matter at its July meeting. Mr.
Goodrich said he was following-up with the District to get this scheduled.
Commissioner Stone reported the Wilsonville Water Treatment Plant is supplying some
water to the City of Sherwood. Sherwood is testing its water system.
10. Future Agenda Items
Schedule Date Item
To Be Announced Additional Tenancy in Common Agreements for Properties within
the Tigard Water Service Area
11. Next Meeting
■ July 13, 2011 at 5:30 p.m.
Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon
12. Adjournment
At 6:33 p.m. Commissioner Buehner moved to adjourn the meeting. Commissioner
Henschel seconded the motion. The meeting adjourned by unanimous vote of the
Commissioners present, with Commissioners Buehner, Henschel, Jehnke, Stone
Viand Winn voting yes.
Dick Winn, IWB Chair Greer Gaston, IWB Recorder
Date: �� Date: 7all I
Intergovernmental Water Board Minutes June 8,2011
4