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08/09/2006 - Packet r-. q Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD Intergovernmental Water Board Name of Board, Commission or Committee Date of Meeting To the best of my knowledge this is the complete meeting packet. I was not the meeting organizer nor did I attend the meeting;I am simply the employee preparing the paper record for archiving.This record came from Greer Gaston's office in the Public Works Building. Kristie Peerman Print Name Signature 3 - 7 - 0 Date Intergovernmental Water Board Meeting Serving Tigard, King City, Durham and Unincorporated Area AGENDA Wednesday, August 9, 2006 Tigard Water Building 5:30 p.m. 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions Call the meeting to order, staff to take roll call. 2. Public Comments Call for any comments from the public. 3. Approval of Minutes—July 12, 2006 Motion from Board for minute approval. 4. Approval of Minutes —July 20, 2006 Special Meeting Motion from Board for minute approval. 5. Paul Vorvick Appeal of Leak Credit— Tom lmdieke (5 minutes) 6. Informational Items—Dennis Koellermeier 7. Non-Agenda Items Call for non-agenda items from Board. 8. Next Meeting— September 13, 2006, 5:30 p.m. - Water Auditorium 9. Adjournment—Approximate Time 7:00 p.m. Motion for adjournment. A light dinner will be provided. Executive Session: The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Sign-in Sheet Intergovernmental Water Board Meeting Date: &aa5-t 9. 1 oo& Name Do you wish If yes, Please give your address please print to speak to the Board? Jon Qh . Public Yes 13125 SW Hall Blvd. Tigard OR 97223 14ols- .5w P-- 17 Z 2 d- Agenda Item No.: 3 IWB Meeting Date: Rua, 9, 20040 Intergovernmental Water Board Meeting Minutes July 12, 2006 Tigard Water Building 8777 SW Burnham Street Tigard, Oregon Members Present: Beverly Froude, Bill Scheiderich, Dick Winn and Sydney Sherwood (alternate for Tom Woodruff) Members Absent: Patrick Carroll and Tom Woodruff Staff Present: Public Works Director Dennis Koellermeier IWB Recorder Greer Gaston 1. Call to Order, Roll Call and Introductions The meeting was called to order at 5:32 p.m. Note: The Board heard agenda item #3 — before agenda item #2 3. Approval of Minutes—June 14, 2006 Commissioner Froude motioned to approve the June 14, 2006, minutes; Commissioner Winn seconded the motion. The motion was approved by unanimous vote. 2. Public Comments The following public comments were related to agenda item #5 - Annexation of the Menlor Reservoir Site to the City of Tigard: Kinton Fowler, 16170 SW Hazeltine Lane, unincorporated Bull Mountain, stated he would like the integrity of the boundaries of the proposed city to remain as they are. He suggested the Board wait until the county hearings and possible November 7 election before taking any action. He added there is no sense of urgency regarding the annexation and asked the Board to table the annexation issue to a later date. Kevin Bauerle, 13965 SW Florentine Avenue, Tigard, Oregon, unincorporated Bull Mountain, expressed concern about the timing of the proposed annexation. Intergovernmental Water Board July 12,2006 1 He stated land was being taken away from the potential new city of Bull Mountain before the city is able to incorporate. Mr. Bauerle encouraged the IWB to wait until the outcome of the new city is known before taking action. Grethchen Buehner, 13249 SW 136th Place, Tigard, Oregon stated she was a former member of the Tigard Water Board and the IWB. At the time the IGA was created, she pointed out the agreement did not clarify ownership interests among the various participants. This was never addressed. She advised residents of the Cities of Tigard, King City and Durham accounted for about 83 percent of the district. She stated the spirit of the original agreement was for the City of Tigard to serve as the trustee for all property belonging to the old Tigard Water District. She asked that the spirit of the agreement be followed and as such, any property or large assets of the district be taken into the City of Tigard or be protected so they could not be taken over by any other city. Ken Henschel, 14530 SW 144th Avenue, unincorporated Bull Mountain, discussed the issue of ownership versus governance. Mr. Henschel added county hearings on the incorporation of Bull Mountain were only a couple weeks away and a decision to annex the properties would impact the proposed boundaries of the new city. He asked the Board to take their time and wait for things to develop. He added there was no urgency for the Board to make a decision. Wynne Wakkila, 15522 SW 141 st Avenue, unincorporated area, identified herself as a customer who has put money into the water district, just as customers from Durham and King City have done. She stated she did not see why Tigard has to own all the water district properties. Tom Fergusson, 14850 SW 141St Avenue, Tigard, Oregon, unincorporated area, noted properties are shared among various entities. He stated the district's assets are intertwined and there were multiple assets located in other cities. He added it would be possible for other cities to remove assets too, but this was not plausible because the district needed to operate as a group. Mr. Fergusson said he didn't understand why this was an issue. Helen Honse, 14640 SW 141 st Avenue, Bull Mountain, Oregon, asked if the annexation was actually a water issue. She questioned whether the Board should be concerned with the governance of the property. 4. Discussion of Board Testimony/Comments for the County Hearing on the Formation of the City of Bull Mountain Dennis Koellermeier asked the Commissioners if they wished to take a position and/or provide any testimony at the county public hearing regarding the incorporation of Bull Mountain. Intergovernmental Water Board July 12,2006 2 Commissioner Scheiderich offered some background information on the annexation issue. At a previous IWB meeting, the Commissioners were asked to go back and discuss the annexation of some water properties with their respective city or district. Each Commissioner was to report back to the IWB regarding their city's/district's position on the matter. Commissioner Scheiderich explained the question before the Board was whether the entities represented by the IWB, as joint owners of the reservoir, wanted to annex the property into the City of Tigard. He noted the reservoir was: ■ located within the Tigard Water District (TWD) ■ located outside the City of Tigard ■ pledged to the use of everyone in the water service area Commissioner Scheiderich asked the Commissioners if they wanted an IWB representative to attend the public hearing and relay the Board's position on the incorporation of Bull Mountain. Commissioner Sherwood advised the City of Tigard did not oppose the incorporation of Bull Mountain. However, she added the Council was concerned about City of Tigard property, namely the Cach Creek Natural Area and reservoir property, which is situated within the proposed boundaries of the new city. Commissioner Froude stated the TWD had not taken a position on the incorporation and she was not able to vote on the matter. Commissioner Winn reported that he had not consulted with King City. He added he had nothing to say about Bull Mountain's attempt to become a city and explained he wanted to focus on water. Commissioner Scheiderich confirmed the IWB did not want to take a position on the incorporation of Bull Mountain. 5. Annexation of the Mentor Reservoir Site into the City of Tigard Mr. Koellermeier provided background on the relationship of the reservoir property and other adjoining properties as follows: Cach Properties - The City of Tigard had entered into property negotiations for reservoir site #1 over two years ago. For technical reasons, this reservoir has to be located at the 550-foot elevation on Bull Mountain. The property purchase is now concluding; the Tigard City Council has authorized the purchase and the transaction will be completed on Friday. This reservoir property, which will be owned by the City of Tigard, falls within the boundaries of the proposed new Intergovernmental Water Board July 12,2006 3 city. This property also creates a bridge from the Tigard city limits to the Cach Creek Natural Area. Cach Creek Natural Area - This property is owned by Tigard, with the Metro green spaces bond measure funding a portion of the property purchase. Trust for Public Land Property - Tigard has contacted the Trust for Public Land regarding their property and this group is amenable to a property sale and annexation by the City of Tigard. Menlor Reservoir Property - The Tigard Water District (TWD) owned the underlying real estate. According to the agreement that formed the IWB in the early 1990s, future improvements were to be constructed in the joint interest of IWB. Additionally, the water system was to be managed by the IWB and was pledged to the City of Tigard for operational purposes. Clute Property- This property was bought outright by the City of Tigard to provide access to the Menlor Reservoir. The property has been partitioned, with excess land declared surplus. The surplus land has now been identified as a potential neighborhood park site. The property is currently owned as a water asset and, assuming the property were annexed, the Tigard City Council has expressed an interest in converting it to a park; the City's park fund would reimburse the water fund for the surplus property. With the purchase of the Cach properties, subsequent access to the Cach Creek Natural Area, and a willingness to sell and annex the Trust for Public Land property, the Tigard City Council has elected to annex these parcels. The Council is asking the IWB to request annexation of the Clute and Menlor properties located in the same area. Commissioner Scheiderich confirmed the IWB was only considering the annexation of water-related properties. Mr. Koellermeier explained the rationale behind the proposed annexation: ■ Annexing the Cach property gives the City access to its park land and the Trust for Public Land parcel. ■ It doesn't make sense for a Tigard asset, such as a park, to be located in another city. ■ Should the new city form, it could decide to take over the assets of the TWD. It is unclear what impact this may have on the operation of the water system and the other members of the IWB. ■ Annexation would preserve the status quo by placing these properties within the City of Tigard. Intergovernmental Water Board July 12,2006 4 The Tigard City Council has proposed a change in the boundaries of the proposed new city, with the Clute, Cach, Trust for Public Land and Menlor properties annexed to Tigard and excluded from the new city. In response to a question from the audience, Commissioner Scheiderich explained the IWB is advisory to the City of Tigard, who serves as the water provider. In the agreement, if IWB members own a water system asset, that asset is pledged to the City of Tigard and the City is charged with managing those assets for the group. Commissioner Scheiderich pointed out any city or district can remove property from the IWB group, adding it would be possible for the new city of Bull Mountain to do away with the TWD and take over the assets. In response to another question from the audience, Mr. Koellermeier explained that according to the agreement, assets are owned by jurisdiction in which they reside, but the use of these assets is pledged back to the City of Tigard for the shared use of the IWB members. Commissioner Scheiderich stated annexing the property did not mean the property was being removed from the Tigard Water District. Mr. Koellermeier clarified the IWB needed to make a decision as to whether they wanted to request that the Clute, Cach (4 tax lots) and Menlor (2 tax lots) properties be annexed to the City of Tigard. In response to a question from the audience, the Commissioners explained they were considering annexation; the ownership of the properties being discussed would not change. Commissioner Scheiderich polled the members of the Board regarding the annexation of the Clute, Cach and Menlor properties: Commissioner Froude No position TWD Commissioner Sherwood Supports annexation City of Tigard Commissioner Winn Had not discussed with his City City of King City Council City of Durham Commissioner Scheiderich indicated Durham had taken action supporting annexation George Rhine, Chairperson of the Tigard Water District, addressed the Board and the audience. He relayed that at the June TWD meeting, the District decided not to take a position on the annexation issue. He noted if the TWD Intergovernmental Water Board July 12,2006 5 evaluated the issue from a water system standpoint, they probably would have supported the annexation. Mr. Rhine added the TWD had listened to its constituents who spoke at the June meeting and, as a result, the TWD decided not to take a position on the matter. The IWB agreed to conduct a special meeting on the annexation issue next week. 6. Informational Items Dennis Koellermeier informed the Board: ■ the water system was performing well ■ supply sources were sufficient to meet demand ■ the highest peak day this summer was 10 percent below what had been anticipated; this reduction was credited to conservation ■ the Lake Oswego study is progressing and some Commissioners may have been contacted by the consultant 7. Non-Agenda Items Commissioner Winn commented that he had been contacted by the consultant who inquired about citizenry and the public relations. 8. Next Meeting— Wednesday, August 9, 2006, 5:30 p.m. — Water Auditorium Commissioner Scheiderich informed the Board he would not attend the August 9 meeting. The Board decided to schedule a special meeting on Thursday, July 20, 2006, at 5 p.m. to consider the whether they wanted to request the Clute, Cach and Menlor properties be annexed to the City of Tigard. 9. Adjournment: The meeting was adjourned at 6:45 p.m. Greer A. Gaston, IWB Recorder Date: Intergovernmental Water Board July 12,2006 6 Agenda Item No.: 4 I VB Meeting Date: y& 91 LnOeo Intergovernmental Water Board Special Meeting Minutes July 20, 2006 Tigard Water Building 8777 SW Burnham Street Tigard, Oregon Members Present: Patrick Carroll (arrived 5:04 p.m.), Beverly Froude, Bill Scheiderich, Dick Winn and Sydney Sherwood (alternate for Tom Woodruff) Members Absent: Tom Woodruff Staff Present: Assistant Public Works Director Brian Rager Water Quality & Supply Supervisor John Goodrich IWB Recorder Greer Gaston 9. Call to Order, Roll Call and Introductions The meeting was called to order at 5:01 p.m. 2. Annexation of the Clute, Menlor Reservoir and Cach Properties into the City of Tigard Commissioner Scheiderich stated the Board was considering a consent to annexation and added the Board was not taking public comment at this meeting. He noted the Board had heard public comments on this issue at its July 12, 2006, meeting and he had acted on those comments. Commissioner Scheiderich addressed the following issues: Consent to Annexation/Public Process Commissioner Scheiderich emphasized the Board was not annexing the properties in question. He announced he had spoken with Washington County Counsel and confirmed the issue under consideration was whether the Board wanted to consent to annexation. This does not mean the properties will be annexed. He noted the actual annexation process would be a land use matter handled through the City of Tigard and this process would require a public hearing. The annexation decision could be appealed to the Land Use Board of Appeals. Ownership Commissioner Scheiderich emphasized any action taken by the Board would not affect the ownership of property. DRAFT Intergovernmental Water Board July 20,2006 1 Note: Commissioner Carroll arrived at 5:04 p.m. Shared Ownership Commissioner Scheiderich commented the City of Tigard has deemed the members of the Board as having an ownership interest in the properties. He added the City, as the managing agency, could have bypassed this process and asserted it had sufficient ownership to initiate the annexation on its own. In asking the TWD and two other cities to go through this process, the City was allowing for more consideration than required. Urgency Commissioner Scheiderich stated the City of Tigard's position was that water assets, like the reservoir, are very important and the possibility of turning these assets over to another city is too much of an unknown. The Bull Mountain petition of incorporation compelled Tigard to decide whether to leave the water properties in the unincorporated area, where they may end up within the boundaries of a new city, or to annex them now. Impact of Boundary Changes Commissioner Scheiderich stated the point of the upcoming Bull Mountain incorporation public hearings is solicit input, regarding boundaries and other issues, from cities or other entities that may be affected by the incorporation. Commissioner Scheiderich reported, according to County Counsel, changing the boundaries would not affect the feasibility study. The purpose of the hearings is to decide what the boundaries should be and redrawing the boundaries would not put a stop to incorporation. Attempt to Disrupt Incorporation Commissioner Scheiderich said he did not believe the annexation was an attempt to undermine incorporation. He added he would have serious reservations about supporting the consent to annex if he believed this to be the case. Tax Revenue Commissioner Scheiderich stated annexation of the properties would not affect the tax revenue of the new city, since properties owned by the City and the TWD are not taxable. Parks Commissioner Scheiderich explained Metro had allocated money to purchase some of the property, and although this was public money, Tigard determined how and where the money was spent. He doubted Tigard would single out non-city residents when it came to using the park and added any parks created from the annexed parcels would be regional assets. Motion and Positions Commissioner Scheiderich asked for a motion giving the Board's consent to annexation of the Clute, Menlor Reservoir, and Cach properties to the City of Tigard DRAFT Intergovernmental Water Board July 20,2006 2 and authorizing the Chair to sign the consent to annexation. Commissioner Carroll so moved and Commissioner Sherwood seconded the motion. Commissioner Scheiderich asked the Commissioners to state their position. Commissioner Carroll reported in order to protect water assets, the City of Durham recommended the annexation of the Menlor Reservoir, Clute property and Cach properties into the City of Tigard. Commissioner Winn, as the King City representative, reported he had been directed to recommend approval of consent to annexation. He stated his initial objection was the IWB should not be in the business of annexing properties and the Board should not be used by the City of Tigard for this purpose. Commissioner Winn concluded that given Commissioner Scheiderich's assessment of the property situation, the consent to annex made sense. Note: On 7-26-06 King City submitted a revised letter dated 7-19-06 changing the wording of their previous memo from "The City Council of King City recommends that the IWB execute annexation . . ."to "The City Council of King City recommends that the IWB consent to annexation . . ."A copy of the revised letter is on file in the IWB record. Commissioner Sherwood, representing the City of Tigard, explained Tigard needed to protect and continue taking care of the water district property within Tigard city limits, as opposed to having the property reside within some other city. Commissioner Froude stated she would abstain from the vote. She represents the TWD and the District had not made a recommendation. The motion was approved by a majority vote of 4-0-1, with four yes votes and one abstention by Commissioner Froude. Note: item #3, Next Meeting—August 9, 2006, 5:30 p.m. - Water Auditorium, was not discussed. 4. Adjournment: The meeting was adjourned at 5:12 p.m. Greer A. Gaston, IWB Recorder Date: DRAFT Intergovernmental Water Board July 20,2006 3 Agenda Item No.: Jr IWB Meeting Date: MEMORANDUM TO: Intergovernmental Water Board FROM: Tom Imdieke, Financial Operations Manage RE: Paul Vorvick Credit for Leak Appeal DATE: July 17, 2006 This appeal is being forwarded to your Board following the procedures as outlined in the Tigard Municipal Code. In January, City staff notified the customer that there was an apparent leak on the property given the most consumption read that had just been taken. The property owner took immediate steps to correct the problem and the water line was completely replaced from the street to the house. Staff, using the existing credit for leak policy, calculated a credit in the amount of$499.59, based upon a loss of 549 ccf. This amount has been posted to the customer's account. Mr. Vorvick,in his correspondence with the City,is requesting a waiver of the remaining amount that would be "above and beyond" the normal usage. The additional amount requested for credit would be $625.86. Staff has requested that Mr. Vorvick attend your meeting scheduled for August 9, 2006 to respond to any questions that Board members may have. City of Tigard Governmental Water Board 13125 SW Hall Blvd. Tigard, OR 97223 To whom it may concern: On Friday, January 13, 2006 a City of Tigard employee came to our door and informed my wife that he had read our water meter and expected that our water bill would be over $1,100.00 for our normal two-month billing cycle. This was due to a leak. The leak was not visible under or outside the house. That same day(Friday) we had our phone and other underground lines detected and marked so that I could dig out the line. That weekend I hand-dug a trench for a completely new main line running from the street to our house. I spent the weekend digging the trench. In the evening hours of Friday, Saturday and Sunday nights we turned the water to our house off at the street to reduce waste. We made it our top priority to fix this problem as quickly as possible. The plumber came on Monday, January 16, and replaced the line. Our bill (attached) totaled over $600.00. Our home-owners insurance will not cover a leak that was not caused by a particular incident. If it was caused by a particular incident, like a truck running over a line or someone accidentally puncturing the line while digging, it would be covered. However, to our insurance company, leaks like this one that"just happen" are not covered. To summarize, a leak in our water line was discovered no Monday, January 13, and the line was completely replaced at our expense, so that the problem would not recur, on Monday, January 16. 1 request that all charges above and beyond our normal usage for the billing cycle in uestion be waived. I'd be glad to meet with you to discuss this. `� aul Vorvick 14095 SW Fanno C reek Pl. Tigard, OR 97224 503-620-9022 Invoice Invoice Number: 894 .mat y04 Ag 0i YOua P&4 g+teed$01ft" 1977- Invoice Date: Jan 23, 2006 license x'34-1 SePB • CCB #87B52 • Metro #1805 Page: PO Box 69 Phone(503)692-4139 1 Tualatin, OR 97062 Fax(503)691-2328 ANDREA VORVICK Job Site 14095 SW FANNO CREEK PL TIGARD, OR 97223 Customer IDCustomer PO i Worker -- --- - - - - - ---- -1 vorvick a Dan 1-16 & 1-19 Superintendent Customer Phone Customer Fax Due Date taft 503-620-9022 - 212/06 QuantityDescription Unit Price Extension 4.00 Labor & Travel 88.00 352.00 1.00 Materials 89.75 89.75 1.00 Permit 86.25 86.25 1.00 1" PRV 73.75 73.75 Replace water service with 1" Wirsbo line. Return and install prv. Travel waived for return visit on 1-19-06 I I � i Subtotal 601.75 Total Invoice Amount 601.75 Check No: Payment Received 0.00 TOTAL 601.75 RE LTEST FOR ADJUSTMENT DUE TO A LEAK The City of Tigar a p icy of issuing partial credits for leaks that are repaired in a timely manner. The city ex s leaks to be repaired within ten days of discovery. Credits are based on your average usage for the same period in previous years. This average is deducted from the total consumption used during the time of the leak. The excess usage is charged at the wholesale rate of water, with the difference between wholesale and resale cost deducted from the utility account as the Credit for Leak Please describe the specific circumstances of your request: A4fAyzc Ea Je-r r-aAA4-,t 4-o etD o r' ct Ad J4000 --t- se eC cd h , Nos 1 arc U_rvse-V 1 es b t ct✓ c 'o� Fr t r� ek0.S f� `e cf ,� rlo r~J(rt r,- N(o► &,k 6E u r n ed pja,. e r o jCf' cr t fte jv e o , ur lem5 / re- LvLo�t f 6A A lV >n der- m�je a Seco and -/-r;p w hg c 4 w Q s I ;it s',t// Date leak found: / — 0 b Date leak repaired: — Account#: DIR"105"—n O Location of Service: tfOVAe,e e o W Customer Name: Z�a-��j �l,rC��� O 'ry (C Mailing Address: '-s W hv'y Cr t• Tlh1� 7 Z-2- 4 Street address City State Zip aPhone PLEASE SEND &TTEf ' � DOCUMENTATION YOU MUST SUBMIT COPIES OF PLUMBER'S BILLS AND/OR RECEIPTS FOR PARTS, REQUIRED TO FIX THE LEAK. ------------------------------------------------------------------------------------------------------------------------------------ FOR OFFICE USE ONLY $2.05 $ .03 $2.40 $1.99 $2.56 1.14¢ ¢ COM IND IRR Markup 2-3 -t-::t SPrevious years usage: 3 1 _� 2 1 q — = ZS 7i 2 .5-0(0 (1W LI/lb L1'/ #periods used � ?'!5- — cl c> — cp S x � 1 ¢ — mac, , 1 15:-- Average >;Average Leak Period Leak ccf Markup Credit Adjustment �I Total Credit:$ qqq Date Issued: Issued By: Agenda Item No.: .3 IWB Meeting Date: 54:F-73 Intergovernmental Water Board Meeting Minutes August 9 , 2006 Tigard Water Building 8777 SW Burnham Street Tigard, Oregon Members Present: Patrick Carroll, George Rhine, and Dick Winn Members Absent: Bill Scheiderich, Tom Woodruff Staff Present: Public Works Director Dennis Koellermeier Financial Operations Manager Tom Imdieke IWB Recorder Greer Gaston 1. Call to Order, Roll Call and Introductions The meeting was called to order at 5:34 p.m. Note: Items 3, 4 & 5 were heard before item 2. 2. Public Comments: None. 3. Approval of Minutes — July 12, 2006 Commissioner Rhine motioned to approve the July 12, 2006, minutes; Commissioner Winn seconded the motion. The motion was approved by unanimous vote. 4. Approval of Minutes— July 20, 2006 Special Meeting Commissioner Winn motioned to approve the July 20, 2006, minutes; Commissioner Rhine seconded the motion. The motion was approved by unanimous vote. 5. Paul Vorvick Appeal of Leak Credit Mr. Imdieke provided background information on the appeal of a leak credit. Mr. Vorvick summarized a letter dated July 5, 2006. This letter is on file in the IWB record. The total estimated cost of leak was $1125. A credit of$499 was issued via the prescribed policy. This left a balance of $625 owed by Mr. Vorvick. Commissioner Winn pointed out the Board had spilt the difference with previous customers and proposed the Board do the same for Mr. Vorvick. Commissioner Winn motioned to split the $625; Commissioner Rhine seconded the motion. The motion was approved by unanimous vote. Intergovernmental Water Board August 9,2006 1 Note: Item 2 was heard following items 3, 4 & 5. 6. Informational Items Mr. Koellermeier reported on the following topics: Bull Mountain Incorporation ■ County Commissioners approved the proposed boundary as submitted. Tigard's request to amend the boundary to exclude water properties and Tigard park properties from the new city was declined. ■ Tigard is moving ahead with annexation of water properties and park properties into the City of Tigard. The annexation will take place before the November election. ■ If new city is formed, Tigard and the new city will likely go to court to determine the boundaries. ■ If formation of the new city fails, Tigard expects the annexation will be upheld. ■ If the new city is formed and takes over water district assets, it is unclear what happens to the other IWB member's interests in those assets. ■ The new city is not a signatory to the existing intergovernmental agreement (IGA) and the IGA is not assignable. The IWB would need to decide if they want to take on the new city as a member and what the conditions of this membership would be. ■ Proponents of the new city have indicated they want the water district to be their service provider. ■ Commissioner Rhine reported the Tigard Water District (TWD), by charter, represents the unincorporated area of Washington County and if the new city is formed, then constituents of the new city are not part of the TWD. Commissioner Rhine advocated the IWB begin to look at some of these issues now, in anticipation of the possible formation of the new city. Commissioners Winn and Carroll concurred. Bev Froude, TWD Chairperson, spoke from the audience and commented that a proponent of the new city had already asked her if the new city would become a member of the IWB. Mr. Koellermeier advised the new city could only become a member if it took over the assets of the TWD and represented that group. If the new city did not take over the TWD assets and allowed the TWD to co-exist with the new city, then the city would not necessarily be a member because they're not representing any water customers. This latter scenario would mean that the TWD would represent both water customers within the new city and those still residing in the unincorporated area. The Commissioners concurred they would like legal staff to attend the September meeting to begin to prepare for the potential incorporation. Mr. Koellermeier said he would bring a map depicting potential boundaries and annexation properties to the next meeting. Intergovernmental Water Board August 9,2006 2 Mr. Koellermeier added he would also ask the attorney to address the current agreements and responsibilities for areas 63 and 64. According to the IGA, the City of Tigard is not obligated to provide water to these areas, but Commissioner Rhine advised Tigard was the only logical option. Mr. Koellermeier said he would research scheduling and planning issues for areas 63 and 64. The board discussed how a major infrastructure expansion might be funded. Commissioner Carroll suggested the Board take a positive approach to providing water to areas 63 and 64. JWC Barney Tour Commissioners Winn and Rhine expressed an interest in taking the tour. Commissioner Winn said Monday or Friday would be best for his schedule. Mr. Koellermeier said he would get back to the Board with some proposed dates. Sanitary Survey The City of Tigard's water division recently underwent a sanitary survey, a low-grade, procedural audit by the Oregon State Health Division. The State reviewed the City's policies, procedures, facilities, and compliance with State rules and regulations related to the provision of water. The survey was conducted on very short notice last month and went extremely well. Summer Peaking Water demand peaking has decreased as the population has increased. This was attributed to maturing landscapes, conservation efforts and identification and repair of leaks. On a recent Sunday, water demand for the summer peaked at 13.35 million gallons per day. 7. Non-Agenda Items: None. 8. Next Meeting— Wednesday, September 13, 2006, 5:30 p.m. — Water Auditorium 9. Adjournment At 6:20 p.m., Commissioner Rhine motioned to adjourn the meeting; Commissioner Winn seconded the motion. The motion was approved by unanimous vote. Greer A. Gaston, IWB Recorder Date: 4s,At07&,,r- /3. ZO06 Intergovernmental Water Board August 9,2006 3 City of Tigard 13125 SW Hall Blvd. 1 Tigard, OR 97223 Phone: 503-639-4171 FAX TRANSMITTAL Date: August 2, 2006 Number of pages including cover 3 sheet To: The City of King City (Fax No. 503-639-3771) The City of Durham(Fax No. 503-598-8595) From: Greer Gaston, Executive Assistant Co: City of Tigard, Public Works Department Fax: 503-684-8840 Phone: 503-639-4171, ext. 2595 SUBJECT: Intergovernmental Water Board Meeting Notice and Agenda MESSAGE.- Please ESSAGE:Please post the attached notice and agenda for the upcoming meeting of the Intergovernmental Water Board Thank you. Intergovernmental Water Board Serving Tigard King City, Durham and Unincorj�oraterl Area MEETING NOTICE Wednesday, August 9, 2006 5 :30 p.m. City of Tigard Water Auditorium 8777 SW Burnham Tigard, Oregon 97223 Intergovernmental Water Board Meeting Serving Tigard, King City, Durham and Unincorporated Area AGENDA Wednesday, August 9, 2006 Tigard Water Building 5:30 p.m. 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions Call the meeting to order, staff to take roll call. 2. Public Comments Call for any comments from the public. 3. Approval of Minutes-July 12, 2006 Motion from Board for minute approval. 4. Approval of Minutes —July 20, 2006 Special Meeting Motion from Board for minute approval. 5. Paul Vorvick Appeal of Leak Credit- Tom Imdieke (5 mintres) 6. Informational Items-Dennis Koellermeier 7. Non-Agenda Items Call for non-agenda items from Board. 8. Next Meeting-September 13, 2006, 5:30 p.m. - Water Auditorium 9. Adjournment-Approximate Time 7:00 p.m. Motion for adjournment. A light dinner will be provided. Executive Session: The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 8/2/2006 8 : 56RM Last Transaction Date Time Type Identification Duration Pages Result 08/02 08: 54a Fax Sent 5036393771 1 : 06 3 OK hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 8/2/2006 8: 58RM Last Transaction Date Time Tupe Identification Duration Pages Result 08/02 08: 57a Fax Sent 5035988595 1 : 07 3 OK City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Phone: 503-639-4171 TIGARD FAX 'TRANSMITTAL Date August 2, 2006 Number of pages including cover sheet 2 To: >(The City of King City (Fax No. 503-639-3771) ) The City of Durham (Fax No. 503-598-8595) From: Greer Gaston Co: City of Tigard Fax #: 503.684.8840 Ph #: 503.718.2592 SUBJECT: REVISED Intergovernmental Water Board Meeting Agenda MESSAGE: There was a typo on the agenda sent to you earlier this morning. Please post this revised agenda for the upcoming meeting of the Intergovernmental Water Board. Thank you. I.ENG\fAX.DOT Revised Intergovernmental Water Board Meeting Serving Tigard, King City, Durham and Unincorporated Area AGENDA Wednesday, August 9, 2006 Tigard Water Building 5:30 p.m. 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and introductions Call the meeting to order, staff to take roll call. 2. Public Comments Call for any comments from the public. 3. Approval of Minutes —July 12, 2006 Motion from Board for minute approval. 4. Approval of Minutes—July 20, 2006 Special Meeting Motion from Board for minute approval. 5. Paul Vorvick Appeal of Leak Credit- Tom lmdieke (5 minutes) 6. Informational Items-Dennis Koellermeier 7. Non-Agenda items Call for non-agenda items from Board. 8. Next Meeting- September 13, 2006, 5:30 p.m. - Water Auditorium 9. Adjournment-Approximate Time 7:00 p.m. Motion for adjournment. A light dinner will be provided. Executive Session: The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Los for City of Tigard PW 5036848840 8/2/2006 9: 49RM Last Transaction Date Time Type Identification Duration Pages Result 08/02 09: 48a Fax Sent 5036393771 0 : 51 2 DK hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 8/2/2006 9: 51RM Last Transaction Date Time Type Identification Duration Pages Result 08/02 09: 50a Fax Sent 5035988595 0: 51 2 OK