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07/20/2006 - Packet M Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD Intergovernmental Water Board Name of Board,Commission or Committee 7u (�:( 2c), 2-on -_S —coat l A< ,L '"I Date of Fleeting IJ To the best of my knowledge this is the complete meeting packet. I was not the meeting organizer nor did I attend the meeting; I am simply the employee preparing the paper record for archiving. This record came from Greer Gaston's office in the Public Works Building. Kristie Peerman 'Print Name a Signature 3- 7 -c � Date i Intergovernmental Water Board Special Meeting Serving Tigard, King City, Durham and Unincorporated Area AGEN©A When: Where: Thursday, July 20, 2006 Tigard Water Building 5 P.M. 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions Call the meeting to order, staff to take roll call. 2. Annexation of the Cute, Menlor Reservoir and Cach Properties into the City of Tigard—Brian Rager Consider a motion to annex the Clute, Menlor Reservoir and Cach properties into the City of Tigard and to authorize the IWB Chair to execute an annexation request on behalf of the Board. 3. Next Meeting—August 9, 2006, 5:30 p.m. - Water Auditorium 4. Adjournment Motion for adjournment. Executive Session: The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 992.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. TO THE COUNCIL OF THE CITY OF TIGARD, OREGON: We, the undersigned owner(s) of the propertydescribed below and/or electors) residing at the referenced location(s), hereby petition for, and give consent to, Annexation of said property o the City of Tigard. We understtand that fhe City will review this request in accordance with ORS Chapter 222 and applicable regional and local policies prior to approving or denying the request for Annexation. LEGEND: PO- Property Owner RV- Registered Voter PAGE OF OV-Property Owner& Registered Voter I AM A PROPERTY DESCRIPTION SIGNATURE PRINTED NAME PO RV OV ADDRESS Township) Map Tax Lot Precinct DATE Section Number Number Number 2-5 -14J5- ae- too � 2c7 / ` vv l CGU 7� iw- i:\curpin\masters\revised\anxpetn.mst 15-Aug-02 ANNEXATION/ZONE CHANGE TYPE IV APPLICATION CITY OF TIGARD 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 FAX: (503) 684-7297 PRE-APP. HELD WITH: DATE OF PRE-APP.: GENERAL INFORMATION FOR STAFF USE ONLY Property Address/Location(s): Case No.(s): Other Case No.(s): Tax Map & Tax Lot#(s): Receipt No.: Application Accepted By: Site Size: Date: Property Owner/Deed Holder(s)* (NOTE: If more than one (1) property Date Determined To Be Complete: owner, please complete the attached petition form): Current Comp Plan/Zone Designation: Address: Phone: City: Zip: CIT Area: Applicant*: Rev.7/1/05 i:\curpin\masters\revised\annex-zc.doc Address: Phone: City: Zip: REQUIRED SUBMITTAL ELEMENTS * When the owner and the applicant are different people, the ✓ Application Elements Submitted: applicant must be the purchaser of record or a lessee in possession with written authorization from the owner or an agent of the owner ❑ Application Form with written authorization. The owner(s) must sign this application in ❑ Completed Annexation Petition for the space provided on the back of this form or submit a written "Double Majority"Annexation (attached) authorization with this application. ❑ Legal Description of Area to be Included PROPOSAL SUMMARY in the Annexation ❑ Map Identifying Areas to be Included in The owner(s)of record of the subject property(ies) request to Annex the Annexation acres into the City of Tigard and a Zone Change ❑ Applicant's Statement/Narrative (#of copies based on pre-app check list) Annexation from Washington County's Zone: to City of ❑ 2 Sets of Pre-Addressed/Pre-Stamped Tigard Zone: (if applicable). The current use of the area Legal Size Envelopes requesting to be Annexed is: ❑ Filing Fee $2,373.00 ❑ Metro Filing Fee (payable to Metro) as follows: (Single tax lot less than 1 acre)............$150.00 (1-5 acres) ..................................$250.00 (5-40 acres) ..................................$300.00 (Greater than 40 acres).......................$400.00 1 APPLICANTS: To consider an application complete, you will need to submit ALL of the REQUIRED SUBMITTAL ELEMENTS as described on the front of this application in the"Required Submittal Elements" box. THE APPLICANT(S) SHALL CERTIFY THAT: ♦ The above request does not violate any deed restrictions that may be attached to or imposed upon the subject property. ♦ If the application is granted, the applicant will exercise the rights granted in accordance with the terms and subject to all the conditions and limitations of the approval. ♦ All of the above statements and the statements in theP lot Ian attachments and exhibits transmitted herewith are P true; and the applicants so acknowledge that any permit issued, based on application maybe revoked if it is found that any such statements are false. ♦ The applicant has read the entire contents of the application, including the policies and criteria, and understands the requirements for approving or denying the application. SIGNATURE(S) of Applicant(s) representing property owners listed on the attached petition: DATED this day of 20 Signature Signature Signature Signature 2 DOUBLE MAJORITY WORKSHEET FOR ANNEXATION TO THE CITY OF TIGARD Please list all properties/registered voters included in the proposal. ( If needed, use separate sheets for additional listings.) *'`PROPERTIES** PROPERTY DESIGNATION (Tax Lot Numbers) NAME OF PROPERTY OWNER TOTAL ACRES ASSESSED VALUE OF THE PROPERTY SIGNED FETION YES NO rr� **REGISTERED VOTERS** ADDRESS OF REGISTERED VOTER NAME OF REGISTERED VOTER SIGNED PETITION YEF NO . wai" JM **SUMMARY** i:lcurpin%masters%revisedlanxwksht.mst 15-Aug-0 TOTAL NUMBER OF REGISTERED VOTERS IN THE PROPOSAL: _ NUMBER OF REGISTERED VOTERS WHO SIGNED PETITION: _ PERCENTAGE OF REGISTERED VOTERS WHO SIGNED PETITION: TOTAL ACREAGE IN THE PROPOSAL: ACREAGE SIGNED FOR: PERCENTAGE OF ACREAGE SIGNED FOR: TOTAL NUMBER OF SINGLE-FAMILY UNITS: _ TOTAL NUMBER OF MULTI-FAMILY UNITS: TOTAL NUMBER OF COMMERCIAL STRUCTURES: TOTAL NUMBER OF INDUSTRIAL STRUCTURES THE APPLICANT'S NARRATIVE FOR ANNEXATION REQUESTS MUST PROVIDE FINDINGS TO THE APPROVAL CRITERIA. LISTED BELOW ARE THE APPROVAL CRITERIA FOR ANNEXATION: The Decision To Approve, Approve With Modification, Or Deny An Application To Annex Property To The City Of Tigard Shall Be Based On The Following Criteria: All services and facilities are available to the area and have sufficient capacity to provide service for the proposed annexation area; and ♦ The applicable comprehensive plan policies and implementing ordinance provisions have been satisfied. The Comprehensive Plan Lists The Following Approval Criteria Applicable To Annexation Requests: The annexation eliminates an existing "pocket" or"island"of un-incorporated territory; or The annexation will not create an irregular boundary that makes it difficult for the police in an emergency situation to determine whether the parcel is within or outside the City; The police department has commented upon the annexation; The land is located within the Tigard Urban Planning Area and is contiguous to the City Boundary; and ♦ The annexation can be accommodated by the services listed in 10.1.1.(a). The Services Listed In 10.1.1.(a) Of The City Of Tigard Comprehensive Plan Include: ♦ Water Sewer Drainage ♦ Streets Police and Fire Protection (Contact the individual Departments on the "SERVICE PROVIDER INFORMATION FOR ANNEXATIONS" attached reference sheet for detailed information on availability of services to aid in preparing your narrative.) If the intent is to further develop the property, analysis of available services must be based on future development proposed or anticipated. Please include in your analysis what the existing use of the property is and any future plans for development. If you have immediate plans to develop this property, it is strongly advised to attend a pre-application meeting prior to submitting ANY land use applications with the City of Tigard. i:\curpin\masterslrevised\annexnar.mst 15-Aug-02 SERVICE PROVIDER INFORMATION FOR ANNEXATIONS This list has been compiled to provide staff contacts to aid in addressing the availability of services required for annexation narrative (Current as of 3/21105) FWATER City of Tigard—Water Department Brian Rager, Engineering Manager (503) 639-4171 x2471 SANITARY SEWER/STORM DRAINAGE City of Tigard— Engineering Department Greg Berry, Utilities Engineer (503) 639-4171 x2468 STREETS MAINTENANCE OF EXISTING STREETS ABILITY TO ADEQUATELY PROVIDE STREET SERVICES City of Tigard— Public Works Department City of Tigard— Engineering Department Howard Gregory, Streets Supervisor Kim McMillan, Engineering Manager (503) 639-4171 x2606 (503) 639-4171 x2642 POLICE City of Tigard— Police Department EMERGENCY CALLS: 911 Jim Wolfe, Crime Prevention Officer (503) 639-4171 x2561 FIRE (Services are already provided) Tualatin Valley Fire & Rescue EMERGENCY CALLS: 911 General/Non-Emergency Questions (503) 649 8577 OTHER CONTACTS THAT MIGHT BE HELPFUL Washington County Election's Office: (503) 846-5800 Washington County Assessor's Office (Department of Assessment& Taxation): (503) 846-8741 Tualatin Valley Water District(TVWD): (503) 642-1511 Clean Water Services (CWS) Customer Service Department: (503) 681-3600 NOTE; ADDITIONAL QUESTIONS ON ANNEXATION PROCEDURES SHOULD BE DIRECTED TO MATHEW SCHEIDEGGER/ASSOCIATE PLANNER AT THE CITY OF TIGARD (503) 639-4171 x2431 i,\curpin\masters\revised\anexsvcs.mst CITY OF TIGARD CERTIFICATION OF LEGAL DESCRIPTION AND MAP I hereby certify that the description of the property included within the attached petition (located on Assessor's Map ) has been checked by me and it is a true and exact description of the property under consideration, and the description corresponds to the attached map indicating the property under consideration. NAME TITLE DEPARTMENT COUNTY OF DATE I:curpinlmastersl egal description certification 15-Aug-02 rSy �ffl:Tid SING NGjSON NEMN&S", BMW, CERTIFICATION OF PROPERTY OWNERSHIP (Double Majority Method) I hereby certify that the attached petition for annexation of the territory described therein to the City of Tigard contains the names of the owners*of a majority of the land area of the territory to be annexed, as shown on the last available complete assessment role. NAME: TITLE: DEPARTMENT: COUNTY OF: DATE: indicates that'Owner means the owner of the title to real property or the contract purchaser of real property. V, 111e CERTIFICATION OF REGISTERED VOTERS I hereby certify that the attached petition for annexation of territory described herein to the City of Tigard contains the names of at least a majority of the electors registered in the territory to be annexed. 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SE71N C5 2066%0 � ditionallyApproved........_...---- _. . j 17',zE' �Iaa ; o only the work as described in: f WIT N O. — 1 yam"N=81IL a RDD WIN PD W = J / FOUN'O S/tl-AOM ROD Letter to: Follow._................_.__.._.._. _..•-- CS 6512 _ ' Eo� Attach---•--•--•---•---------- •................. , I (n Address:-Zf � JaiB 2D � 2D• , 9r__i i 1 2 J 4 5 TO THE COUNCIL OF THE CITY OF TIGARD, OREGON: On behalf of the Tiggard Intergovernmental Water Board and to the extent of the Board members' Frgrty interest in the properties described below, as Board Chairman I hereby petition for, and give consent to, Annexation of said property o City of Tigard. We understand that the City will review this request in accordance with ORS Chapter 222 and applicable regional and local policies prior to approving or denying the request for Annexation. LEGEND: PO- Property Owner RV- Registered Voter PAGE OF q OV- Property Owner& Registered Voter I AMA PROPERTY DESCRIPTION SIGNATURE PRINTED NAME PO RV OV ADDRESS Township/ Map Tax Lot Precinct DATE Section Number Number Number ux4-c.sAtn CI0004K lcrass -ccu sre'Ur'N c..T 4 zz32 2S-1W5 DB 400 Z 6200 6100 2S-1 W5 DC 100 200 300 400 is\curpin\masters\revised\anxpetn.mst 15-Aug-02 TO THE COUNCIL OF THE CITY OF TIGARD, OREGON: On behalf of the Tiggard Inter overnmental Water Board and to the extent of the Board members' property interest in the properties described below, as Board Chairman I hereby petition for, and give consent to, Annexation of said property to the City of Tigard. We understand that the City will review this request in accordance with ORS Chapter 222 and applicable regional and local policies prior to approving or denying the request for Annexation. LEGEND: PO- Property Owner RV- Registered Voter PAGE 2. OF OV- Property Owner& Registered Voter I AMA PROPERTY DESCRIPTION SIGNATURE PRINTED NAME PO RV OV ADDRESS Township/ Map Tax Lot Precinct DATE Section Number Number Number 2S-1 W5 DB 400 • He itccep l s srvaw o j cr q7 3 6200 .p 6100 2S-1W5 DC 100 200 300 400 i:lcurpinlmasterslrevisedlanxpetn.mst 15-Aug-02 TO THE COUNCIL OF THE CITY OF TIGARD, OREGON: On behalf of the Tiggard Intergovernmental Water Board and to the extent of the Board members' rro �erty interest in the properties described below, as Board Chairman I hereby petition for, and give consent to, Annexation of said property te City of Tigard. We understand that the City will review this request in accordance with ORS Chapter 222 and applicable regional and local policies prior to approving or denying the request for Annexation. LEGEND: PO - Property Owner RV- Registered Voter PAGE 30F OV- Property Owner& Registered Voter I AMA PROPERTY DESCRIPTION SIGNATURE PRINTED NAME PO RV OV ADDRESS Township/ Map Tax Lot Precinct DATE Section Number Number I Number 2S-1W5 DB 400 6200 s� •SCKEcioer" 3(PSS Sw c Cf' Z2 6100 •pj{�0 2S-1 W5 DC 100 200 300 400 i:lcurpinlmasterslrevisedlanxpetn.mst 15-Aug-02 TO THE COUNCIL OF THE CITY OF TIGARD, OREGON: On behalf of the Tigard Intergovernmental Water Board and to the extent of the Board members' propertyinterest in the properties described below, as Board Chairman I hereby petition for, andgive consent to, Annexation of said property to the City of Tigard. We understand that the City will review this request in accordance with ORS Chapter 222 and applicable regional and local policies prior to approving or denying the request for Annexation. LEGEND: PO - Property Owner RV- Registered Voter PAGE q OF OV- Property Owner& Registered Voter I AMA PROPERTY DESCRIPTION SIGNATURE PRINTED NAME PO RV OV ADDRESS Township/ Map Tax Lot Precinct DATE Section Number Number Number 2S-1 W5 DB 400 6200 6100 SCttZ c&CAIc r4 i 3 SS sw s m v'N c.r- 2Zz 2S-1 W5 DC 100 17•25 200 300 400 is\curpin\masters\revised\anxpetn.mst 15-Aug-02 TO THE COUNCIL OF THE CITY OF TIGARD, OREGON: On behalf of the Tigard Intergovernmental Water Board and to the extent of the Board members' property interest in the properties described below, as Board Chairman I hereby petition for, andgive consent to, Annexation of said property to the City of Tigard. We understand that the City will review this request in accordance with OAS Chapter 222 and applicable regional and local policies prior to approving or denying the request for Annexation. LEGEND: PO- Property Owner RV- Registered Voter PAGE S OF OV- Property Owner& Registered Voter I AMA PROPERTY DESCRIPTION SIGNATURE PRINTED NAME PO RV OV ADDRESS Township/ Map Tax Lot Precinct DATE Section Number Number Number 2S-1W5 DB 400 6200 6100 2S-1W5 DC 100 L&P4 q9 cti1A^.950411)4fleAcN 1116SS Sw rMl&—c-i 47223 200 •2`i•a 300 400 is\curpin\masters\revised\anxpetn.mst 15-Aug-02 TO THE COUNCIL OF THE CITY OF TIGARD, OREGON: On behalf of the Tiggard Intergovernmental Water Board and to the extent of the Board members' For opperty interest in the properties described below, as Board Jairman I hereby petition for, and give consent to, Annexation of said property the City of Tigard. We understand that the City will review this request in accordance with ORS Chapter 222 and applicable regional and local policies prior to approving or denying the request for Annexation. LEGEND: PO - Property Owner RV- Registered Voter PAGE�OF OV- Property Owner& Registered Voter I AMA PROPERTY DESCRIPTION SIGNATURE PRINTED NAME PO RV OV ADDRESS Township/ Map Tax Lot Precinct DATE Section Number Number Number 2S-1W5 DB 400 6200 6100 2S-1W5 DC 100 200 s t, SCeCtOCA4c14 5'w .stc c- ?? 300 Tv(- 400 iAcurpin\masters\revised\anxpetn.mst 15-Aug-02 TO THE COUNCIL OF THE CITY OF TIGARD, OREGON: On behalf of the Tigard Intergovernmental Water Board and to the extent of the Board members' property interest in the properties described below, as Board Chairman I I'iereby petition for, andgive consent to, Annexation of said property to the City of Tigard. We understand that the City will review this request in accordance with ORS Chapter 222 and applicable regional and local policies prior to approving or denying the request for Annexation. LEGEND: PO- Property Owner RV- Registered Voter PAGE SOF OV- Property Owner& Registered Voter I AMA PROPERTY DESCRIPTION SIGNATURE PRINTED NAME PO RV OV ADDRESS Township/ Map Tax Lot Precinct DATE Section Number Number Number 2S-1W5 DB 400 6200 6100 2S-1 W5 DC 100 200 300 61 J Ed-(C-H 3 SS Sw c JcN Ct 2 2.3 400 iAcurpinlmasterslrevisedlanxpetn.mst 15-Aug-02 TO THE COUNCIL OF THE CITY OF TIGARD, OREGON: We, the undersigned owner(s) of the prop described below and/or elector(s) residing at the referenced location(s), hereby petition for, and �RSconsent to, Annexation of said property o the City of Tigard. We undersand that the City will review this request in accordance with RS Chapter 222 and applicable regional and local policies prior to approving or denying the request for Annexation. LEGEND: PO- Property Owner RV- Registered Voter PAGE � OF OV- Property Owner& Registered Voter I AMA PROPERTY DESCRIPTION SIGN TURE PRINTED NAME PO RV OV ADDRESS Township/ Map Tax Lot Precinct DATE Section Number Number Number 444 77le,f40 d� f7 22 3 i i:\curpinlmasterslrevisedlanxpetn.mst 15-Aug-02 2 2S 1 05DC 2S 1 05DC 8 •.'t°�a °'�{_ C ' �-�. -.nae Sow . sy CR 2961) WAYa+s cc ?g �} Pial ,.aa. .aJwAe r WASHINGTON COUNTY OREGON Ks+.na SWI/4 SE 1/4 SECTION 05 T2S R I W W.M. _ .,k:• SCALE I'-100' a. a, 3.. 3: 32 31 3- 35 '9 Cy 101 R4 ' 200 Lf K 23-78 -„ 24 V cc 70 r . Z 201 ''" '"••�••[ 'r nw ac 32 . 3a JB 37 ': .. ,i• _ _ k: 3? JS •� el 24 AS carAeD71 � FORADKKw.co.wssn/rnkpronD WEB 5liEAT ••i .,:'.-,', ----------___—_ rcas n2aq � __—____ 300 . A8 AA ER AC A.0 QNB SECTION 05 (CR 253 rc.rra .. Ny, C8 CA OB DA - 17 <'�, •' 600 CC CD DC DD ,. am 77 It:..: �. h�, ;�• 9�9I!;a G40 0 n4 ar8 Q b: CARTOGRAPHYZ3 t PLOT DATE:May 23,2002 FOR ASSESSMENT PURPOSES °e ONLY•DO NOT RELY ON FOR OTHER USE F t4 9 ,.,,"' .''• '. N4vea..s6.wdMMn.vn awipoaaaurertf.e � �, pa0am a.e bl,lw,nw dY,NmryMMb�.IM nroN . $ •.' O/,aT,AmAaMIM1Mbla1 MNM m�M.V�!app'OnYaK map 6 1. 1 2S 1 05DC 2S 1 05DC KING CITY 15300 S.W.116th Avenue,King City,Oregon 97224-2693 - Phone:(503)639-4082•FAX(503)639.3771 7/17/2006 Atty. Bill Scheiderich, Chairman Intergovernmental Water Board City of Tigard 13125 SW Hall Blvd. Tigard, OR 97224 Dear Chairman Scheiderich: The City Council of King City recommends that the IWB execute annexation of the Menlor Reservoir Site into the City of Tigard. S;arles ly 4 R. Faes Mayor KING CITY 16800 SW.116th Avenue.King City,Oregon 97224.2697 Phone:(603)638-4(ft•FAX(503)699.3771 7/19/2006 Atty. Bill Scheiderich, Chairman Intergovernmental Water Board City of Tigard 13125 SW Hall Blvd, Tigard, Oregon 97224 Dear Chairman Scheiderich: The City Council of King City recommends that the TWB execute annexation of the Menlor Reservoir Site, Clute property and Cach properties into the City of Tigard. X Faes Mayor KING CITY 18300 SW.116th Avenue,Kin ,A City,Oregon 97224-2693 Phone:(602)639-4082•FAX(603)629-2771 7/19/2006 IC!t 4e Al tA 07-26-06PO4 : 23 Atty. Bill Scheiderich, Chairman Intergovernmental Water Board City of Tigard 13125 SW Hall Blvd. Tigard, Oregon 97224 Dear Chairman Scheiderich- The City Council of King City recommends that the IWB consent to annexation of the Menlor Reservoir Site, Chute property and Cach properties into the City of Tigard. Sincerely; r Charles R. Ries Yor aft: ki a 7'�Ked Yl,�s rev�std G► C-AaA �� yht- worz�r off' UY �{�.YidL(S nll�V►a rAL " of kin of Iw3 exert a.n nexaZ . . . Intergovernmental Water Board Special Meeting Minutes July 20, 2006 Tigard Water Building 8777 SW Burnham Street Tigard, Oregon Members Present: Patrick Carroll (arrived 5:04 p.m.), Beverly Froude, Bill Scheiderich, Dick Winn and Sydney Sherwood (alternate for Tom Woodruff) Members Absent: Tom Woodruff Staff Present: Assistant Public Works Director Brian Rager Water Quality & Supply Supervisor John Goodrich IWB Recorder Greer Gaston 1. Call to Order, Roll Call and Introductions The meeting was called to order at 5:01 p.m. 2. Annexation of the Clute, Menlor Reservoir and Cach Properties into the City of Tigard Commissioner Scheiderich stated the Board was considering a consent to annexation and added the Board was not taking public comment at this meeting. He noted the Board had heard public comments on this issue at its July 12, 2006, meeting and he had acted on those comments. Commissioner Scheiderich addressed the following issues: Consent to Annexation/Public Process Commissioner Scheiderich emphasized the Board was not annexing the properties in question. He announced he had spoken with Washington County Counsel and confirmed the issue under consideration was whether the Board wanted to consent to annexation. This does not mean the properties will be annexed. He noted the actual annexation process would be a land use matter handled through the City of Tigard and this process would require a public hearing. The annexation decision could be appealed to the Land Use Board of Appeals. Ownership Commissioner Scheiderich emphasized any action taken by the Board would not affect the ownership of property. Intergovernmental Water Board July 20,2006 1 Note: Commissioner Carroll arrived at 5:04 p.m. Shared Ownership Commissioner Scheiderich commented the City of Tigard has deemed the members of the Board as having an ownership interest in the properties. He added the City, as the managing agency, could have bypassed this process and asserted it had sufficient ownership to initiate the annexation on its own. In asking the TWD and two other cities to go through this process, the City was allowing for more consideration than required. Urgency Commissioner Scheiderich stated the City of Tigard's position was that water assets, like the reservoir, are very important and the possibility of turning these assets over to another city is too much of an unknown. The Bull Mountain petition of incorporation compelled Tigard to decide whether to leave the water properties in the unincorporated area, where they may end up within the boundaries of a new city, or to annex them now. Impact of Boundary Changes Commissioner Scheiderich stated the point of the upcoming Bull Mountain incorporation public hearings is solicit input, regarding boundaries and other issues, from cities or other entities that may be affected by the incorporation. Commissioner Scheiderich reported, according to County Counsel, changing the boundaries would not affect the feasibility study. The purpose of the hearings is to decide what the boundaries should be and redrawing the boundaries would not put a stop to incorporation. Attempt to Disrupt Incorporation Commissioner Scheiderich said he did not believe the annexation was an attempt to undermine incorporation. He added he would have serious reservations about supporting the consent to annex if he believed this to be the case. Tax Revenue Commissioner Scheiderich stated annexation of the properties would not affect the tax revenue of the new city, since properties owned by the City and the TWD are not taxable. Parks Commissioner Scheiderich explained Metro had allocated money to purchase some of the property, and although this was public money, Tigard determined how and where the money was spent. He doubted Tigard would single out non-city residents when it came to using the park and added any parks created from the annexed parcels would be regional assets. Motion and Positions Commissioner Scheiderich asked for a motion giving the Board's consent to annexation of the Clute, Menlor Reservoir, and Cach properties to the City of Tigard Intergovernmental Water Board July 20,2006 2 and authorizing the Chair to sign the consent to annexation. Commissioner Carroll so moved and Commissioner Sherwood seconded the motion. Commissioner Scheiderich asked the Commissioners to state their position. Commissioner Carroll reported in order to protect water assets, the City of Durham recommended the annexation of the Menlor Reservoir, Clute property and Cach properties into the City of Tigard. Commissioner Winn, as the King City representative, reported he had been directed to recommend approval of consent to annexation. He stated his initial objection was the IWB should not be in the business of annexing properties and the Board should not be used by the City of Tigard for this purpose. Commissioner Winn concluded that given Commissioner Scheiderich's assessment of the property situation, the consent to annex made sense. Note: On 7-26-06 King City submitted a revised letter dated 7-19-06 changing the wording of their previous memo from "The City Council of King City recommends that the IWB execute annexation . . ."to "The City Council of King City recommends that the IWB consent to annexation . . ."A copy of the revised letter is on file in the IWB record. Commissioner Sherwood, representing the City of Tigard, explained Tigard needed to protect and continue taking care of the water district property within Tigard city limits, as opposed to having the property reside within some other city. Commissioner Froude stated she would abstain from the vote. She represents the TWD and the District had not made a recommendation. The motion was approved by a majority vote of 4-0-1, with four yes votes and one abstention by Commissioner Froude. Note: item # 3, Next Meeting—August 9, 2006, 5:30 p.m. - Water Auditorium, was not discussed. 4. Adjournment: The meeting was adjourned at 5:12 p.m. Greer A. /Gaston, IWB Recorder Date: T go 200& Intergovernmental Water Board July 20,2006 3 Page 1 of 1 Greer Gaston - July 20 IWB Special Meeting From: Greer Gaston To: Bill Scheiderich; Dick Winn; Patrick Carroll; Sydney Sherwood; Tom Woodruff Date: 7/13/2006 11:54 AM Subject: July 20 IWB Special Meeting CC: Brian Rager; Dennis Koellermeier The agenda is attached. There are no packet materials, so I don't plan to mail you anything. Please let me know if you are unable to attend, otherwise I'll see you next Thursday, July 20 at 5 p.m. in the Water Building Auditorium. Sydney, I sent this to you as well, since I wasn't sure of Tom's availability. Thanks, Greer Gaston City of Tigard Public Works greer tigard-og ov PHONE 503.639.4171 x2595 FAX 503.684.8840 Ql�QaL Q L 7D Beil ex 7-l4- P(o. file://CADocuments and Settings\greer\Local Settings\Temp\GWJ00001.HTM 7/13/2006 4 City of Tigard 13125 SW Hall Blvd. �I Tigard, OR 97223 0 Phone: 503-6394171 FAX TRANSMITTAL Date: July 13, 2006 Number of pages including cover 3 sheet To: The City of King City (Fax No. 503-639-3771) e The City of Durham (Fax No. 503-598-8595) From: Greer Gaston, Executive Assistant Co: City of Tigard,Public Works Department Fax: 503-684-8840 Phone: 503-639-4171, ext. 2595 SUBJECT: Intergovernmental Water Board Special Meeting Notice and Agenda MESSAGE: URGENT! Please post the attached special meeting notice and agenda for the Intergovernmental Water Board meeting. Thank you. Intergovernmental Water Board Serving Tigard, King City, Durham and the Unincorporated Area SPECIAL NOTICE Thursday, July 20, 2006 5 p . m. City of Tigard Water Auditorium 8777 SW Burnham Tigard, Oregon 97223 Intergovernmental Water Board Special Meeting Serving Tigard, King City, Durham and Unincorporated Area AGENDA When: Where: Thursday, July 20, 2006 Tigard Water Building 5 p.m. 8777 SW Burnham Street Tigard, OR 97223 9. Call to Order, Roll Call and Introductions Call the meeting to order, staff to take roll call. 2. Annexation of the Clute, Mentor Reservoir and Cach Properties into the City of Tigard— Brian Rager Consider a motion to annex the Clute, Menlor Reservoir and Cach properties into the City of Tigard and to authorize the IWB Chair to execute an annexation request on behalf of the Board. 3. Next Meeting—August 9, 2006, 5:30 p.m. - Water Auditorium 4. Adjournment Motion for adjournment. Executive Session: The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 7/ 13/2006 11 : 40RM Last Transaction Date Time Type Identification Duration Pages Result 07/13 11 : 39a Fax Sent 5036393771 1 : 16 3 OK hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 7/13/2006 11 : 44RM Last Transaction Date Time Type Identification Duration Pages Result 07/ 13 11 : 43a Fax Sent 5035988595 1 : 04 3 OK r Page 1 of 1 Greer Gaston - IWB Special Meeting July 20 From: Greer Gaston To: #Press Release Date: 7/13/2006 11:43 AM Subject: IWB Special Meeting July 20 Please see the attached special meeting notice and agenda. Thank you, Greer Gaston City of Tigard Public Works greerti ardor.gov PHONE 503.639.4171 x2595 FAX 503.684.8840 file://C:\Documents and Settings\greer\Local Settings\Temp\GW)0000I.HTM 7/13/2006 Intergovernmental Water Board Serving Tigard, King City, Durham and the Unincorporated Area --I S P E CIAL NOTICE Thursday, July 20, 2006 5 p.m. City of Tigard Water Auditorium 8777 SW Burnham Tigard, Oregon 97223 Intergovernmental Water Board Special Meeting Serving Tigard, King City, Durham and Unincorporated Area AGENDA When: Where: Thursday, July 20, 2006 Tigard Water Building 5 p.m. 8777 SW Burnham Street Tigard, OR 97223 1, Call to Order, Roll Call and Introductions Call the meeting to order, staff to take roll call. 2. Annexation of the Clute, Menlor Reservoir and Cach Properties into the City of Tigard— Brian Rager Consider a motion to annex the Clute, Menlor Reservoir and Cach properties into the City of Tigard and to authorize the IWB Chair to execute an annexation request on behalf of the Board. 3. Next Meeting—August 9, 2006, 5:30 p.m. - Water Auditorium 4. Adjournment Motion for adjournment. Executive Session: The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. IWB Checklist for .T Zd d to 'c._- nLetbn Two Weeks before the Meeting B" Prepare the agenda and packet materials P'_ Have DK review agenda and packet materials Ga' Post meeting notice in the Water Building and City Hall 7- D6 ❑ E-mail agenda (pdf format) to webteam. (Doesn't need meeting notice.) Remember to: - Update document properties - Reduce file size to: Compatible with Acrobat 4.0 and later - Save with correct file format name: IWB-Agenda_060308.pdf —/ YYMMDD L9l Fax agenda and meeting notice to King City and Durham One Week before the Meeting --$— Copy 16 agenda packets (I extra) and 10 agendas (extra) '' El Mail (or hand-deliver if late) agenda and packet materials to: E^AjJJ (� IWB Members: TWD Members: Patrick Carroll 's J Bev Froude (don't duplicate) Bev Froude -m� 7-1 Marc Delphine Bill Scheiderich* Charles Radley Dick Winn V George Rhine Tom Woodruff Yr Janet Zeider Sydney Sherwood (alternate)*k COT Staff: And: J `fohn Goodrich Paul Owen (citizen) " Wtadi 7-1 Bennis Koellermeier Henrietta Cochrun (citizen) Brain Rager ❑ Secure any equipment needed for presentations Day before the Meeting ❑ Order meals ❑ Prepare visitor sign-in sheet for meeting ❑ Create template for minutes Day of the Meeting ❑ Arrange for Donna to pick-up meals ❑ Pick-up any equipment needed for presenters 0 Load agenda onto laptop Meeting Set-Up in Water Building ❑ Set-up recorder, microphone (turn on) and tapes ❑ Set-up any equipment for presenter(s) ❑ Set-up laptop ❑ Set-up for meal ❑ Put visitor sign-in sheet out ❑ Put nameplates, pens, tablets out ❑ Put agendas out Day after the Meeting ❑ E-mail meeting notice to the Regal Courier ❑ Return any equipment ❑ Send agenda with IWB attendees to Donna or retain to submit with meal invoice ❑ Prepare minutes ❑ E-mail signed and approved minutes from previous meeting (pdf format) to webteam for posting. Remember to: - Update document properties - Reduce file size to Compatible with Acrobat 4.0 and later - Save with correct file format name: IWB-Minutes_060308.pdf - include page's address in the e-mail