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04/18/2009 - Packet Completeness Review ° for Boards Commissions and Committee Records CITY OF TIGARD Intergovernmental Water Board Name of Board, Commission or Committee S. zdoq Date of'Nleeting To the best of my knowledge this is the complete meeting packet. I was not the meeting organizer nor did I attend the meeting; I am simply the employee preparing the paper record for archiving. This record came from Greer Gaston's office in the Public Works Building. Kristie Peerman Print Name Signature `11.2-1 Datc Intergovernmental Water Board — Agenda SERVING TIGARD,KING CITY,DURHAM AND THE UNINCORPORATED AREA MEETING DATE: Wednesday, April 8, 2009 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions Call the meeting to order, staff to conduct roll call. 2. Approval of Minutes — March 11, 2009 Action: Motion to approve the March 11, 2009 minutes. 3. Public Comments Call for comments from the public. 4. Garrison Appeal of Leak Credit — Ms. Smith-Wagar Action: Motion to award an additional credit to Gary Garrison 5. Water Supply Update - Mr. Goodrich 6. Review the City of Tigard's Utility Services Delinquent Account Policy — Continued- Ms. Smith-Wagar Action: No action required. The Board will be asked to make a recommendation on the policy at its next meeting. 7. Consider Making a Recommendation to the City of Tigard on the Residential Credit for Leak Adjustment Policy — Mr. Koellermeier Action: Motion to recommend the City of Tigard adopt the Residential Credit for Leak Adjustment Policy. 8. Discussion of the Ci hof Ti and s Intent to Apply for American Recovery and Reinvestment Act Funds Action: No action required. 9. Discussion on Rewriting/Revising 1993 Intergovernmental Agreements between Durham and the City of Tigard, King City and the City of Tigard, and the Tigard Water District and the City of Tigard - Continued - Commissioner Carroll Action: No action required. 10. Informational Items 11. Non-Agenda Items Call for non-agenda items from the Board. INTERGOVERNMENTAL WATER BOARD AGENDA—APRIL 8, 2009 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft 12. Future Agenda Items Schedule Date Item May 13, 2009 Consider Making a Recommendation to the City of Tigard on the Utility Services Delinquent Account Policy. May 13, 2009 Consider Making a Recommendation on the City of Tigard's Proposed Water Division Budget. May 13, 2009 Consider Making a Recommendation on the City of Tigard's Proposed Water Capital Improvement Program. To Be Announced Additional Tenancy in Common Agreements for Properties within the Tigard Water Service Area. To Be Announced Review the Billing Insert Policy. 13. Next Meeting: ■ May 13, 2009 at 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon 14. Adjournment Action: Motion for adjournment. Executive Session The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. INTERGOVERNMENTAL WATER BOARD AGENDA—APRIL 82 2009 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 oft Intergovernmental Water Board (IWB) Meeting Minutes April 8, 2009 Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buehner Representing the City of Tigard Patrick Carroll Representing the City of Durham Ken Henschel Alternate Representing the Tigard Water District Bill Scheiderich Member At-Large (Arrived 5:35 p.m.) Dick Winn Representing the City of King City Members Absent: None Staff Present: Public Works Director Dennis Koellermeier Utility Division Manager John Goodrich Assistant Finance Director Debbie Smith-Wagar IWB Recorder Greer Gaston Note: Agenda items are recorded in the minutes in the order they were considered. 1. Call to Order, Roll Call and Introductions Commissioner Carroll called the meeting to order at 5:30 p.m. 2. Approval of Minutes — March 11, 2009 Commissioner Buehner motioned to approve the March 11, 2009 minutes; Commissioner Winn seconded the motion. The minutes were approved by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Henschel, and Winn voting yes. 3. Public Comments: None 4. Garrison Appeal of Leak Credit Ms. Smith-Wagar provided background information on this credit for leak appeal. She explained the customer's bill was $237. Based on the standard credit for leak formula, a $91.76 credit had been issued. Mr. Garrison had appealed, requesting an additional credit beyond the standard credit already issued. Commissioner Buehner confirmed the City of Tigard recovered its wholesale water costs and asked if the customer had been informed that they were being charged for Intergovernmental Water Board Minutes April 8,2009 1 these costs. Commissioner Henschel noted a credit beyond the $91.76 would mean other ratepayers were subsidizing Mr. Garrison's leak. The Board discussed City overhead costs, the cost of water, and markup on water. Commissioner Carroll questioned why Mr. Garrison should receive an additional credit when most customers accept the standard credit and do not pursue an appeal. Board consensus was not to issue a credit beyond the standard credit already issued. Commissioner Buehner requested Mr. Garrison be informed that no additional credit was issued because the City had to recover the costs associated with purchasing and supplying water. 6. Review the City of Tigard's Utility Services Delinquent Account Policy — Continued Ms. Smith-Wagar summarized her memorandum and asked the Board for direction if they were interested in pursuing: ■ A donation check box to help people who need assistance to pay their water bill. ■ Mailing delinquent notices return receipt requested. ■ Assessing a delinquent payment fee. With regard to the donation check box, Commissioner Buehner said it may be possible to use a City of Tigard social service grant. As an alternative to the check box, Commissioner Scheiderich suggested a lifeline rate whereby the minimum amount of water to conduct household activity, like the first two units of water per person per household, is sold at a discounted rate that falls somewhere between wholesale and retail. A lifeline rate would typically be considered as part of a rate study. Mr. Koellermeier said the City of Tigard would be conducting a rate study next year. Ms. Smith-Wagar said approximately five to ten of the City's weekly shut-offs say they are unable to pay, but most do pay with a credit card. Mr. Koellermeier suggested two options: • Pursue the addition of a lifeline rate whereby a person would have to meet certain qualification requirements. ■ The Board could make a charitable contribution to some organization that would provide assistance to water customers who could not pay their bill. Commissioner Henschel said these options didn't give people the option of contributing. Ms. Smith-Wagar said according to Tualatin Valley Water District, few people make donations via its check box. Commissioner Scheiderich spoke in favor of the lifeline rate. Intergovernmental Water Board Minutes April 8,2009 2 Mr. Koellermeier advised the City was required to move toward an incentive-based rate to encourage conservation. An incentive-based rate is also called an inclined or inverted block rate. Under this type of rate system, consumption is divided into units, with the price of water increasing with each successive unit. A lifeline rate could be incorporated into a new rate structure. Commissioner Buehner said this approach avoided some of the administrative pitfalls associated with the donation check box. Board consensus was to remove the donation check box from consideration. The Board discussed mailing delinquent payment notices via return receipt requested. Commissioner Winn noted he had suggested mailing notices via return receipt requested to reduce costs and ensure customers received the notice. Ms. Smith-Wagar said the majority of customers acknowledged they received the notice via the regular mail method, but waited until they got the door hanger notice before paying their bill. Commissioner Henschel suggested the customer be assessed a small fee on their next bill to recover the cost of return receipt mailing. Commissioner Carroll said the delinquent notice process needed to be self-sustaining; rate payers shouldn't subsidize the notification process for customers who are habitually late in paying their bills. Mr. Koellermeier advised actual fees must be based upon the actual cost of service. He confirmed the Board's direction that the delinquent notification process needs to pay for itself. Interim fees could be enacted until an evaluation of actual costs is conducted. Commissioner Buehner inquired about a first-time forgiveness clause. Board consensus was not to pursue mailing by return receipt requested; the door hanger fee will be implemented as an interim fee until an evaluation of the actual cost is conducted. Mr. Koellermeier said the Board would formally consider the final City of Tigard Utility Services Delinquent Account Policy at its next meeting. 5. Water Supply Update Mr. Goodrich reported: ■ The lowest average water usage on record occurred in March. Usage was 5.3 percent less than last March and 7.9 percent less than the 10-year average. The low usage was attributed to the economy; many houses are unoccupied. Commissioner Henschel noted there also appears to be a lot of vacant commercial property. ■ 253 million gallons are stored in aquifer storage and recovery (ASR) wells, a 117- day supply. Water in ASR wells is about 12-feet below ground level. Mr. Koellermeier reported the new reservoir has been operational since January. Planning for the grand opening of Price Park is underway. Intergovernmental Water Board Minutes April 8,2009 3 7. Consider Making a Recommendation to the City of Tigard on the Residential Credit for Leak Adjustment Policy Mr. Koellermeier said this was the same policy the Board reviewed at its last meeting; the Board was asked to take formal action. Commissioner Buehner made a motion recommending the passage of the Residential Credit for Leak Adjustment Policy to the Tigard City Council; Commissioner Winn seconded the motion. The motion was approved by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Henschel, Scheiderich and Winn voting yes. 8. Discussion of the City of Tigard's Intent to Apply for American Recovery and Reinvestment Act Funds Mr. Koellermeier informed the Board that the City of Tigard had applied for two low- interest loans through the American Recovery and Reinvestment Act of 2009. As part of the application process, a public meeting is required to review the projects for which funding is requested. The projects are: ■ 10-Million-Gallon Storage Tank Seismic Upgrade and Transfer Station Project ■ Aquifer Storage and Recovery (ASR3) Underground Water Injection and Recovery Project 9. Discussion on Rewriting/Revising 1993 Intergovernmental Agreements (IGAs) between Durham and the City of Tigard, King City and the City of Tigard, and the Tigard Water District and the City of Tigard This item was continued from the Board's March 11, 2009 meeting. Page 11, Item 6.A. Indebtedness ■ Mr. Koellermeier said this section was related to the start-up of the IWB and was outdated. He recommended this section be deleted. Page 11, Item 6.B. Indebtedness ■ Mr. Koellermeier said this section was still applicable and should be retained. Page 11, Item 6.C. Indebtedness ■ Mr. Koellermeier said he had consulted a financial advisor regarding this section and confirmed that the language is outmoded. Mortgaging water system assets is no longer standard practice. He recommended only the first sentence be retained. New language should restrict the sale of assets used to generate revenue. ■ Commissioner Carroll summarized that Tigard would clean-up and update the Indebtedness section to reflect current financial practices. ■ Commissioner Carroll stated all the IWB members had agreed in principal that Tigard is the only entity that can assume debt in the name of the IWB. ■ Mr. Koellermeier said revised language should say Tigard can assume debt through revenue bonds as long as the debt is repaid by rates and charges to system. Other arrangements would require the approval of the member jurisdictions. ■ Commissioner Scheiderich said the section should also contain a statement that debt can only be issued in the name of the City of Tigard. Page 12, Item 7.A. Services Provided by Tigard Intergovernmental Water Board Minutes April 8,2009 4 • Commissioner Scheiderich and Commissioner Henschel questioned how the word "equally" was defined. • Mr. Koellermeier suggested the language was intended to convey that curtailments would be implemented identically, irrelevant of member jurisdiction. • Commissioner Buehner confirmed all shortages would be shared across the system equally. Page 12, Item 7.B. Services Provided by Tigard ■ Commissioner Henschel said the Tigard Water District (TWD) agreement states, "Tigard is under no obligation to provide such water services to areas annexed to the District subsequent to this agreement." This language is not found in the Durham and King City agreements. He asserted this was not equitable. ■ Mr. Koellermeier said he thought this statement was related to the fact that the potential for expansion differed among the member jurisdictions. He added the boundary of the Tigard Water Service Area was established when the agreements were created. ■ Commissioner Carroll said the Board had agreed in principal that expansion would be self-paid. ■ Commissioner Buehner countered the Tigard City Council was adamant that it retain veto power over any additions to the service area. • Commissioner Henschel asserted it was unfair to impose the restriction only on the TWD. ■ Commissioner Carroll and Commissioner Winn said the Board should be able to agree on an equitable statement that applies uniformly to all member jurisdictions. ■ Mr. Koellermeier said the boundaries of the service area were established in the original agreement. ■ Commissioner Buehner noted, in the past, King City had expanded beyond its original boundary. ■ Mr. Koellermeier clarified that a provision existed which automatically expanded the service area if land was annexed into a city, but the TWD service area was prohibited from expanding without the approval of the City of Tigard. This is an issue of who provides urban services. He advised Tigard would not be receptive to the TWD expanding its boundary, since the area is not within a city. ■ Commissioner Winn concurred with Mr. Koellermeier statements. • Commissioner Henschel suggested Tigard and the TWD could benefit from mediation or needed to find some middle ground. Otherwise Tigard or the TWD may not sign the agreement. The Board tabled further review of the intergovernmental agreement to its next meeting. Note: The meeting recessed at 6:30 p.m. for Board photographs. Note: The meeting reconvened at 6:53 p.m. 11. Non-Agenda Items: • Commissioner Buehner reported the Tigard/Lake Oswego water partnership Oversight Committee had its first meeting last week. Lake Oswego presented a $1-million budget for the upcoming fiscal year. The money will be spent on contracts with engineers and consultants, and legal fees. Only one legal issue Intergovernmental Water Board Minutes April 8,2009 5 has been settled with South Fork, other litigation will continue. Mr. Koellermeier said the suit will proceed into pre-settlement under adverse conditions. 10. Informational Items: ■ Mr. Koellermeier said Board members may wish to attend the Pacific Northwest Section American Water Works Association conference. The conference will be in Salem on May 6, 7, and 8 and there is a session specifically for elected officials. Mr. Koellermeier said he would provide the Board with further details as they are available. 12. Future Agenda Items Future agenda items were not discussed. 13. Next Meeting: ■ May 13, 2009, 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon 14.Adjournment At 6:58 p.m. Commissioner Buehner motioned to adjourn the meeting; Commissioner Winn seconded the motion. The meeting was adjourned by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Henschel, Sheiderich and Winn voting yes. IWB Chair Greer A. Gaston, IWB Recorder Date: 13, J C 0 V Intergovernmental Water Board Minutes April 8,2009 6 Agenda Item No.: _Z IWB Meeting Date: Intergovernmental Water Board (IWB) Meeting Minutes March 11 , 2009 Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buehner Representing the City of Tigard Patrick Carroll Representing the City of Durham Ken Henschel Alternate Representing the Tigard Water District Bill Scheiderich Member At-Large (Arrived 5:40 p.m.) Dick Winn Representing the City of King City Members Absent: None Staff Present: Public Works Director Dennis Koellermeier Utility Division Manager John Goodrich Assistant Finance Director Debbie Smith-Wagar IWB Recorder Greer Gaston 1. Call to Order, Roll Call and Introductions Commissioner Carroll called the meeting to order at 5:31 p.m. 2. Approval of Minutes —January 14, 2009 Ms. Gaston noted the agenda erroneously listed approval of February 11, 2009 minutes instead of the January 14, 2009 minutes. Commissioner Buehner motioned to approve the January 14, 2009 minutes; Commissioner Winn seconded the motion. The minutes were approved by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Henschel, and Winn voting yes. 3. Public Comments: None 4. Water Supply Update Mr. Goodrich reported: ■ Current demand is about 4 million gallons per day. Water demand typically drops during colder weather. • On aquifer storage and recovery (ASR) wells: - Tigard is injecting 1.8 million gallons per day. - 57 million gallons have been injected this cycle - 207 million gallons are already in storage, which represents a 95-day supply. - Inexpensive, interruptible water will be available for injection for another 45 days. Intergovernmental Water Board Minutes March 11, 2009 1 - The City's ability to inject Portland interruptible water has been affected by turbidity issues this year. - Additional water for injection may be available from Lake Oswego. Lake Oswego water is more expensive than interruptible water from Portland, but less expensive than contract water from Portland. 5. Election of Chair and Vice-Chair Mr. Koellermeier informed the Commissioners that they were required to appoint a Chair and Vice-Chair at this time each year. Commissioner Henschel nominated Commissioner Carroll as Chair; Commissioner Winn seconded the nomination, suggesting the existing Chair (Commissioner Carroll) and Vice-Chair (Commissioner Winn) serve another term. Commissioner Carroll was appointed as Chair by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Henschel, and Winn voting yes. Commissioner Buehner seconded the nomination of Commissioner Winn as Vice-Chair. Commissioner Winn was appointed as Vice-Chair by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Henschel, and Winn voting yes. 6. Review the City of Tigard's Utility Services Delinquent Account Policy and the Residential Credit for Leak Adjustment Policy Mr. Koellermeier introduced Ms. Smith-Wagar from Tigard's Finance Department. This department is responsible for meter reading and utility billing. Mr. Koellermeier said the Finance and Public Works Department had worked together to update the policies. Mr. Koellermeier noted the Board was not being asked to take action at this meeting and confirmed the Board's role was to review the policies and ultimately advise the Tigard City Council. The Board discussed the Utility Services Delinquent Account Policy first: • In response to a question from Commissioner Buehner, Ms. Smith-Wagar pointed out that a charge would be assessed when a final notice (door hanger) is issued. ■ Commissioner Winn inquired about sending out notice "return receipt requested." He noted people sometimes said they did not receive the notice. Ms. Smith- Wagar said the City did not send notices this way because sending notices return receipt requested would be significantly more expensive. She noted Tigard did place a notice on the door as another means of notifying customers about delinquent accounts. ■ Tigard mails out about 80 to 100 urgent notices per month. • Commissioner Henschel inquired about adding a "check box" to allow water customers to donate additional money to assist fellow customers who are unable to pay their bills. Other utilities offer this service. ■ In response to a question from Commissioner Carroll, Mr. Koellermeier said Tigard is within its rights to terminate water service for non-payment. ■ Commissioner Buehner expressed concern over Tigard spending money for staff to deliver door hangers regarding delinquent accounts when many customers are Intergovernmental Water Board Minutes March 11, 2009 2 repeat offenders. Other water customers are subsidizing customers who consistently fail to pay their bill on time. • Ms. Smith-Wagar confirmed that Tigard charges a $50 fee for shut off, but currently assesses no fee for delivering the door hanger. This $50 does not cover the cost to notice and collect on delinquent accounts. ■ Mr. Koellermeier said most water utilities are cost-of-service based; each customer is expected to pay for the actual cost of the service. This is how fees are established. • Commissioner Henschel suggested Tigard could assess a delinquent payment charge. ■ Commissioner Buehner explained a charge should be assessed when the final notice (door hanger) is issued. This will motivate customers who typically wait until shut off to pay their bill in a timelier manner. ■ Commissioner Winn advocated for "return receipt requested" mailing. Commissioner Buehner said, in her experience, people who do not pay their bills on time would not sign or accept such a mailing. ■ Commissioner Henschel advocated for a statement on each bill outlining the delinquent payment policy and the fees assessed at each step in the process. ■ Commissioner Carroll advocated for assessing fees as proposed in the draft policy. ■ Ms. Smith-Wagar explained Tigard would turn unpaid accounts over to collections. • Commissioner Carroll summarized Board's consensus: - Develop a cost-based fee structure. - Tie the shut-off fee to reactivation. Mr. Koellermeier confirmed the Board supported two fees, one for issuing the door hanger, and the other related to shutoff/turn on. - Investigate the feasibility of a late fee. Ms. Smith-Wagar said this may be easy to implement and she would investigate further. • Commissioner Henschel reiterated his request for a "check box." Commissioners Buehner and Winn were concerned about what would be required to administer such a program and they, along with Commissioner Carroll, were not receptive to the idea. Commissioner Carroll asked Ms. Smith-Wagar to explore the check box idea and look into how other utilities administer such programs. Mr. Koellermeier said staff would bring that information back to the Board. The Board discussed the Residential Credit for Leak Adjustment Policy. Mr. Koellermeier noted the draft policy contained minimum $10 and maximum $2000 credit amount. The policy still ensures Tigard recoups the wholesale cost of water. The Board discussion was as follows: ■ Mr. Koellermeier said there was an appeal process in the draft policy. Under the process, the Board was tasked with determining whether the credit calculation and policy was properly implemented by staff. The Board would not issue credits above a certain dollar level or outside the policy. ■ In the past, the Board considered all credits over $500. Commissioner Buehner confirmed under the proposed policy, credits of $500 or more would no longer come before the Board; they would be handled at the staff level. The Board could hear appeals on any amount of credit (between the minimum and Intergovernmental Water Board Minutes March 11, 2009 3 maximum) whereby the customer did not believe the policy was properly implemented. ■ Mr. Koellermeier said the Board could decide not to hear appeals at all and these could be directed to the Tigard City Manager. ■ Commissioner Winn said he thought the limit requiring Board approval was going to be increased. Mr. Koellermeier said he was suggesting a different approach where all credits were handled at the staff level. • Commissioner Buehner asked if the new policy might result in more appeals coming before the Board. Mr. Koellermeier said that since customers could only appeal based on whether the policy was implemented properly, he doubted it would result in more appeals. • Commissioner Henschel said the fact that a credit could be appealed and reviewed by the Board would assure non-Tigard residents that their credits were handled fairly by Tigard. ■ Board consensus was to implement the proposed policy on a one-year trial basis and see if it resulted in more credit issues coming before the Board. Mr. Koellermeier said the next step would be to adjust City of Tigard ordinances related to the proposed policy. 7. Consider Making a Recommendation for the City of Tigard to Submit Letters Withdrawing from the Joint Water Commission (JWC) and Withdrawing Participation in the Tualatin Basin Water Supply Project Mr. Koellermeier referred to the draft letters in the Board's packet. The letters will initiate the process of withdrawing from the Joint Water Commission and Tualatin Basin Water Supply Project. If Tigard wanted to continue participation, it would need to make its $2.7-million payment by June 30, 2009. Commissioner Buehner and Winn said they did not want to make this payment. Mr. Koellermeier also asked that Tigard's name be removed from a stored water rights application. Tigard had been criticized by WaterWatch for pursuing several different water rights; this action will eliminate some of that criticism. Mr. Koellermeier summarized other details of the letters: • Tigard is co-owner in a piece of real estate. • Withdrawal requires a two-year notice. This is designed to give other partners time to arrange financing to buy-out the withdrawing partner. Since Tigard has limited ownership, the letter requests 18 months instead of 2 years. • If the withdrawal is accepted, Tigard's active participation in the JWC will likely cease. ■ Tigard's position with the JWC would change from an owner to a wholesale customer. Although this year, Tigard does not anticipate purchasing any water through the JWC this year. ■ The Board's recommendation will be forwarded to the Tigard City Council, and ultimately the letters will be reviewed and signed by Tigard's Mayor. Intergovernmental Water Board Minutes March 11, 2009 4 Commissioner Scheiderich inquired on the status of the Lake Oswego water partnership. Mr. Koellermeier said a program manager would be selected in the next three months. He reported Tigard and Lake Oswego are working through the water rights appeal process. South Fork Water Board is expected to withdraw its protest against Tigard and Lake Oswego and may join forces with the two cities in their litigation against WaterWatch. Commissioner Henschel confirmed Tigard had no legal recourse to recoup money invested in the Tualatin Basin Water Supply Project. Commissioner Carroll motioned to recommend the City of Tigard submit letters withdrawing from the Joint Water Commission and withdrawing participation in the Tualatin Basin Water Supply Project; Commissioner Winn seconded the motion. The minutes were approved by unanimous vote of the Commissioners present, with Commissioners Buehner, Carroll, Henschel, Scheiderich and Winn voting yes. 8. Discussion on Rewriting/Revising 1993 Intergovernmental Agreements (IGAs) between Durham and the City of Tigard, King City and the City of Tigard, and the Tigard Water District and the City of Tigard This item was continued from the Board's January 14, 2009 meeting. Page 9, Item 5.D.(4), Asset Ownership/Water Rates/Revenues — Capital Improvements ■ The Board noted a discussion on items similar to those in item (4) had already occurred and this section should be consistent with previous comments. ■ Commissioner Henschel said the Board had previously questioned the use of "depreciated value," and preferred the term "fair market value." ■ Mr. Koellermeier summarized his interpretation of this section. If a member jurisdiction with ownership in system assets withdraws from the IWB, either that member jurisdiction will be given access to those assets (if needed) or Tigard will buy their assets. ■ The Board also discussed a scenario in which water might be transmitted through a non-system asset (e.g. Durham's pipes). Under this scenario, Durham could assess a wheeling fee. ■ Mr. Koellermeier suggested the challenge in this section arises when a member jurisdiction wants to withdraw, but still wants water. He proposed under this scenario, the withdrawing member is paid for their system assets and retains its right to contract as a wholesale customer. Commissioner Carroll concurred with this idea and added that there would have to be a compelling reason for Tigard to deny service to the withdrawing member jurisdiction. ■ Commissioner Carroll requested the language in this section be cleaned up and simplified. Page 9, Item 5.D.(5). Asset Ownership/Water Rates/Revenues — Capital Improvements ■ This section compliments the preceding section. No changes were recommended. Page 10, Item 5.E. Asset Ownership/Water Rates/Revenues — Capital Improvements ■ Commissioner Carroll said long-term water contracts (like City of Portland) are administered by Tigard for the benefit of the water system. He clarified Tigard would be the signing authority for all long-term water contracts for the equal benefit of all users. Intergovernmental Water Board Minutes March 11, 2009 5 • Mr. Koellermeier suggested he would like to change the second sentence. He proposed Tigard approve/sign water contracts since Tigard is contractually obligated to provide water to the member jurisdictions. • Commissioner Buehner asked if the language was sufficient to deal with back-up water contracts. Commissioner Carroll suggested this could be resolved by striking "long-term," so the section would apply to any water contract. • Mr. Koellermeier questioned who should sign contracts. Commissioner Carroll said he liked to opportunity to vote on contracts. He continued that if three of the four member jurisdictions do not support a contract, then there is probably a good reason. Mr. Koellermeier said water suppliers might not want to enter into an agreement with all the member jurisdictions. Commissioner Carroll clarified that the member jurisdictions did not want to be included in a contract, or sign the contract, they wanted to approve the contract. Commissioner Winn countered the IWB was advisory to the Tigard City Council. Commissioners Buehner and Winn said the IWB should consider the contract, not the governing bodies of the member jurisdictions. Mr. Koellermeier summarized the discussion by saying the IWB will make a recommendation to the Tigard regarding water contracts. The Board concurred, with Commissioner Henschel saying Tigard could accept or decline the recommendation. Page 10, Item S.F. Asset Ownership/Water Rates/Revenues — Capital Improvements • Mr. Koellermeier said Tigard pays an annual revenue check to Durham, King City and the Tigard Water District (TWD). • Mr. Koellermeier noted the latter, bracketed part of this section applied to the 1994 take over. ■ Commissioner Henschel said the one-percent rebate the TWD receives is the TWD's sole source of revenue and amounted to about $15,000. The District's size is decreasing due to annexations, which means revenue is also decreasing. He proposed the District's rebate be increased. Commissioner Carroll suggested the District ought to be able to operate on $15,000. Commissioner Winn said the District had not spent its money wisely and King City ratepayers did not want to subsidize the TWD. ■ Commissioner Carroll said he would support the rebate going into a long-term reserve account. Commissioner Winn concurred. ■ Mr. Koellermeier said there was a mechanism within the agreement that allowed a member jurisdiction to determine or increase its rebate. Any increase would be passed on and paid by the member jurisdiction's constituents. • Commissioner Winn suggested the use of a franchise fee. Each member jurisdiction could set its own rate, or elect to charge no fee at all. Commissioner Henschel said he would prefer the fee did not show up on customer's bills. Commissioner Carroll said this would give the District the opportunity to justify their operating expenses to their ratepayers. Commissioner Henschel said the existing rebate system was working well, but the TWD needed a higher percentage rate. Commissioner Winn countered that the District should include any needed increase as a fee to their ratepayers. King City could charge a franchise fee and use this to generate much-needed income. The Board discussed the fact that the fee may not be able to be treated as a franchise fee. Commissioner Scheiderich suggested the issue was not getting resolved and the discussion should move forward. Commissioner Carroll summarized by saying this section should remain as is, with the exception that everything within the brackets be deleted. Intergovernmental Water Board Minutes March 11,2009 6 Page 10, Item 5.13.(1)Asset Ownership/Water Rates/Revenues —Capital Improvements -Accounting ■ The Board consensus was that"Generally Accepted Accounting Principles," or GAAP will be used. • Commissioner Henschel recommended the last line be changed to, "The Intergovernmental Water Board shall review and approve such allocation and methodology." Approval of the allocation and methodology was important to the Board. Any change would be important to the Board. Commissioner Winn countered that the Board should not approve changes allocation and methodology. Commissioner Scheiderich proposed alternative wording on the current practice of having the Board approve the budget. Commissioner Carroll asked that such language replace the existing language. Commissioner Scheiderich proposed, "The IWB shall review and recommend approval . . ." Page 11, Item 5.G.(2)Asset Ownership/Water Rates/Revenues— Capital Improvements ■ No changes were recommended. Page 11, Item 5.H. Asset Ownership/Water Rates/Revenues — Capital Improvements ■ Commissioner Henschel noted if a single agreement were developed, the word "Party" should be changed to"Parties" or"All the Parties." Page 11, Item 5.1. Asset Ownership/Water Rates/Revenues— Capital Improvements ■ Commissioner Scheiderich suggested this section be deleted and Commissioner Carroll concurred. The Board tabled further review of the intergovernmental agreement to its next meeting. 9. Informational Items: ■ Mr. Koellermeier reported Tigard is working through the process of selling the Canterbury surplus and water building remnant parcels. Tigard was the sole bidder on each property and the sale is going into escrow. The Tigard Water District Chair and the Mayors of Durham and King City will need to have their signatures notarized on the sale deeds. 10. Non-Agenda Items: ■ Commissioner Henschel said he had requested information at an earlier meeting on who was using rebate services by member jurisdiction. Mr. Koellermeier said he would put this topic on an upcoming agenda. Commissioner Henschel said the Tigard Water District would do a mailing to their constituents to promote Tigard's High Efficiency Toilet Reimbursement program. He requested Tigard provide literature/brochures for their mailing. 11. Future Agenda Items Future agenda items were not discussed. Schedule Date Item April 8, 2009 Consider Making a Recommendation to the City of Tigard on the Utility Services Delinquent Account Policy and the Residential Credit for Leak Adjustment Policy. April 8, 2009 Consider Making a Recommendation on the City of Tigard's Proposed Water Division Budget. Intergovernmental Water Board Minutes March 11,2009 7 April 8, 2009 Consider Making a Recommendation on the City of Tigard's Proposed Water Capital Improvement Program. To Be Additional Tenancy in Common Agreements for Properties Announced within the Tigard Water Service Area. To Be Review the Billing Insert Policy. Announced 12. Next Meeting: ■ April 8, 2009, 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon 13. Adjournment The meeting adjourned at 6:55 p.m. IWB Chair Greer A. Gaston, IWB Recorder Date: Intergovernmental Water Board Minutes March 11,2009 8 Sign-in Sheet Intergovernmental Water Board Meeting Date: ri/ 8 .2 009 Name Do you wish If yes, please give your address please print to speak to the Board? John Q. Public Yes 13125 SW Hall Blvd. Tigard OR 97223 Agenda Item No.: IWB Meeting Date: ' A -O9 MEMORANDUM TIGARD TO: Intergovernmental Water Board FROM: Jamie Greenberg, Sr. Accounting Assita� RE: Gary Garrison DATE: March 31, 2009 The attached letter requesting additional assistance for a leak is being forwarded to you for your review at the next scheduled meeting on April 8,2009. The method used in calculating the amount of the credit that has been issued was based on existing policy. Mr. Garrison was made aware of the leak at his residence on February 12,2009,the same day the meter reading was taken,and lie was also able to get die leak repair done the next day. Based on consumption history the bill during this period should have been about$70.00 for water only and it was $237.39. A credit was issued for the amount of$91.76 on February 26, 2009. After this credit was applied the water portion of the utility bill still remaining is $145.63. As indicated in Mr. Garrison's letter he is requesting assistance with the remauing amount of his water bill If you have any questions regarding this request, please feel free to call ire directly at 503-718-2492. Attached is the request for additional credit, history of meter consumption, continents listed on his account,and documentation of the leak being repaired. Mr. Garrison stated that lie may be able to attend the meeting. oV 0 y �N iE/Z.�U✓�1IL�1'nEr`'T�L UV�i i�2 �Gfi�� W A/Al/� FS ,E� Lr,�J jaY�1G2 s S NG E t�/!l9 /-�rvD �f�9✓E r3I L L o/v -r//TN F- Sync-,c (&,6 �/ALJE A ,) c, Lz �I A r2 P E uJ �f E 2 A 6 D. i ; P 2u (3 p G �.�✓1'1 w A S T�frS �► �Lr ldpw �-vr�2 ►S v�2�-/ ��( C.ESSt�/�. C�r►•L��D �0 6 u-2- rJt)2M�A L LL5;k 6 E 4kJo -r Fi E t--E L 6t r- C In ED,T / 5 A! 0-- N o u G N. -E fiv Du L D C_ 1 /5 Tc) A 5 1 e- K61L A L rt 2 G.E.R C✓z� ►T� /}s � �► � N fl J�- �t"r;l E �,�� ►L 1c�Pa� .2 L.� -r t-►� ��X 1 �t7�� ,�i E 2 -LI AI-t ( 6-TYL `101/1,2, Cu N 5 1 1 +-: &A i o o,, VA,1 � C�p�j�,-7 - ODU QUEST FOR ADJUSTMENT DUE TO A LEAK The City of Tigard has a policy of issuing partial credits for leaks that are repaired in a timely q manner. The city expects leaks to be repaired within ten days of discovery. Credits are based on your average usage for the same period in previous years. This average is deducted from the total consumption used during the time of the leak. The excess usage is charged at the wholesale rate of water,with the difference between wholesale and resale cost deducted from the utility account as the Credit for Leak Please describe the specific circumstances of your request: -TSG LEAS L0 AS C=- R- (ZWEr- 1'JP-\L-' DIA, j Q--413 10 � . Date leak found:_Ud q Date leak repaired: 002 / )3 /Oq Account#: 003630 000 Location of Service: S_ OJ- >' AVJk S O&A R-D -S) -F16 A R- � CM. ! Customer Name: ��'Q- Au-o �-1 9AR-/Z-I SD Mailing Address: 1 �j �J S. 1N I-JA VJ le.i &AR-0S% I/ j(,AeOl 0)?- % 72-2-3 Street address City State Zip Phone _Fd 3 PLEASE SEND LETTER DOCUMENTATION YOU MUST SUBMIT COPIES OF PLUMBER'S BILLS AND/OR RECEIPTS FOR PARTS, REQUIRED TO FIX THE LEAK. FOR OFFICE USE ONLY $2.49 $2.93 $2.43 $3.13 - $1.03 = $1Iq v — ItES MLTR COM IND IRR Markup Previous years usage: P� #pedods used X $L.-qK = Average Leak Period Leak ccf Markup Credit Adjustment Total Credit:$ ./-- - Date Issued: o?�� Issued Bv: i- M 6912328 Rayborns Plumuing 10.02:02 a m. 02-16-2009 1/1- 2r 1x Invoice i - Invoice Number: PLUMSONMs 4417 SAtz#yo,# y°us4.,41tioswedaajicel9 ,r, Invoice Date: Feb 16, 2009 Llceme #a4-158% CW #07652 , [Metro #1WI3 page: PO Aox 69 Phone(503)692.4139 1 Tualatin, OR 97062 Fax(603)691-2328 AUDREY GARRISON Job Site 12925 SVV HAWKS BEARD TIGARD . OR 97223 Customer ID Customer PO I Worker j garrison a l !Gabe 2-•13-09 Superintendent. Customer Phone_-� Customer Fax — _ _ _ _ Due Gate .__. hand n _- -_� _503-524-4867 2126/09 Quantity . -- - Description Univ Price ' Extension 1.00 -1si. 112 HO UR CHARGE 98.00 98.00 ' 1.50! HOURLY RATE 98.00 i '147.00 2.00 lin CPVC COUPLINGS 2.00 4.00 I 1.00 i 1 in CPVC 90 3.25 3.25 3.00 FT. OF 1 in CPVC PIPE 1.85 5.55 1 in 90 On CPVC water service was cracked and leaking. Used material listed above to make repair, j i l � I l I I I I { Subtotal 257.80 otal Invoice Amount 257.80 Check No: Payment Received 0.00 TOTAL 257.80 All wark,material and equipment provided by Rayborri s Phunbing will be free from faults and defects in material or workmanship for a period of one 1)year from the date appealing on the fina cartir!cale of substanil2l completten.This warranty does not include clearing lines of obstructions by using a pUmbing snake or mliu cleaning methads.30 day warranty on jet Mrk sxcept for!ines containing gots: Thank you,wa appreciate your business! Utility Billing Account Comments NJ m User:Jamie Printed:03/31/2009- 11:27 AM ' Customer No:003630-000 Customer Name:GARY&AUDREY GARRISON Service Address: 12925 SW HAWKS BEARD ST Phone:(503)524-4867 Date Status Comment 02/13/2009 Closed csutomer called back he got Icak fixed.sent out crl form.Informed him need it back by wednesday to get it on his bill otherwise it will be in two monts Told him he is responsible for all water used.we can issue a partial credit.JG 02/12P-009 Closed cusotmer aware of leak.he is getting it fixed read 3691.JG 12/13/2005 Closed SENT HI USAGE LETTER. 12/0112005 Closed PER HANSON: STUMP ON CUSTOMER SIDE. CUSTOMER WILL NEED TO REMOVE STUMP TO FIX WATER LINE (PHONE TIME)712 12/01/2005 Closed PER HANSON: ASSET 968,READ 2990: LEAK IS ON CUSTOMER SIDE. BEHIND METER. CUSTOMER WILL LOCATE LEAK AND CALL PLUMBER FOR REPAIRS. 1210112005 Closed PER HANSON: I RESPONDED AND FOUND THAT THE LEAK WAS ON THE CUSTOMER'S SIDE. VERIZON HAD JUST PUT A BOX IN FRONT OF THEIR METER BOX. 07/01/2005 Closed CSTMR CLLD WILL PAY THIS ON 7-8-05.AM 12/29/2004 Closed 788 REPLACED PRV.JG 10/25/2004 Closed cuss.dropped off wmi payment in drop box.mailed for them and left mse.jw 01/08/2004 Closed CUST WILL BE IN BY FRI TO PAY BILL DUE TO WEATHER.MH 12/26/2003 Closed METER WAS MISREAD ISSUES CREDIT FOR MIS READ CALLED AND LEFT MESSAGE FOR CUSTOMER TO CALL BACK SO WE CAN GIVE THEM A NEW TOTAL.JG I UB-Account Comments(03/31/2009- 11:27 AM) Page 1 Utility Billing Account History Report n User Name: Jamie City Name: CITY OF TIGARD Printed: 03/312009- 11:27:AM Account Status: Active Total Acct Balance: 71.61 Connect Date: 11/20/1989 Final Date: Deposits: 0.00 Refunds: 0.00 Customer Name: GARRISON,GARY&AUDREY Owner name: GARRISON,GARY&AUDREY Customer Address: 12925 SW HAWKS BEARD ST Service Address: 12925 SW HAWKS BEARD ST TIGARD,OR 97223 Home Phone: (503)5244867 Ext Business Phone: ( ) - Ext. Customer Number: 003630 000 Reference Number: 1701100 Tran Date Tran Type Amount Description Water Sewer SWM Penalty Misc StrMnt Sery 7 Sery 8 Current Balance By Service 42.29 25.01 3.04 0.00 0.00 1.27 0.00 0.00 03/27/2009 Letter 0.00 Urgent Notice 03/11/2009 Payment -175.00 -103.34 -61.12 -7.45 -3.09 02/26/2009 Billing -91.76 Credit Leak -91.76 02/18/2009 Balance 338.37 237.39 86.13 10.49 4.36 02/18/2009 Billing 338.37 237.39 86.13 10.49 4.36 12/31/2008 Payment -172.20 -74.24 -83.44 -10.16 -4.36 12/17/2008 Balance 172.20 74.24 83.44 10.16 4.36 12/17/2008 Billing 172.20 74.24 83.44 10.16 4.36 11/02/2008 Payment -173.16 Web Payment;XID=0002746700002332-79.73 -79.40 -9.67 4.36 10/15/2008 Balance 173.16 79.73 79.40 9.67 4.36 10/15/2008 Billing 173.16 79.73 79.40 9.67 4.36 08/29/2008 Payment -182.30 -88.30 -79.80 -9.84 4.36 08/13/2008 Balance 182.30 88.30 79.80 9.84 4.36 08/13/2008 Billing 182.30 88.30 79.80 9.84 4.36 07/012008 Payment -195.30 -88.30 -92.31 -10.33 -4.36 06/18/2008 Balance 195.30 88.30 92.31 10.33 4.36 06/18/2008 Billing 195.30 88.30 92.31 10.33 4.36 04/222008 Payment -200.00 Web Payment.XID=0002030300000170.93.00 -92.31 -10.33 4.36 04/16/2008 Balance 200.00 93.00 92.31 10.33 4.36 04/16/2008 Billing 200.00 93.00 92.31 10.33 4.36 03/042008 Payment -155.68 -60.10 -82.04 -9.18 -4.36 02/132008 Balance 155.68 60.10 82.04 9.18 4.36 02/13/2008 Billing 155.68 60.10 82.04 9.18 4.36 01/022008 Payment -175.76 -67.15 -93.76 -10.49 -4.36 12/192007 Balance 175.76 67.15 93.76 10.49 4.36 UB-Account History List(Printed: 03/31/2009- 11:27:AM) Page: 1 Customer Number. 003630 000 Reference Number: 1701100 Tran Date Tran Type Amount Description Water Sewer SWM Penalty Misc StrMnt Sery 7 Sery 8 12/19/2007 Billing 175.76 67.15 93.76 10.49 4.36 11/06/2007 Payment -155.77 -56.92 -84.98 -9.51 -4.36 10/17/2007 Balance 155.77 56.92 84.98 9.51 4.36 10/17/2007 Billing 155.77 56.92 84.98 9.51 4.36 09/04/2007 Payment -185.75 -82.66 -88.37 -10.36 -4.36 08/15/2007 Balance 185.75 82.66 88.37 10.36 4.36 08/15/2007 Billing 185.75 82.66 88.37 10.36 4.36 07/05/2007 Payment -161.16 -78.26 -71.20 -7.34 -4.36 06/13/2007 Balance 161.16 78.26 71.20 7.34 4.36 06/13/2007 Billing 161.16 78.26 7120 7.34 4.36 05/07/2007 Payment -186.38 E-CF-IECK -93.66 -80.10 -8.26 4.36 04/182007 Balance 186.38 93.66 80.10 8.26 4.36 04/1812007 Billing 186.38 93.66 80.10 8.26 4.36 031062007 Payment -182.12 -91.46 -78.17 -8.13 4.36 02/14/2007 Balance 182.12 91.46 78.17 8.13 4.36 02/14/2007 Billing 182.12 91.46 78.17 8.13 4.36 01/032007 Payment -162.29 E-CHECK -76.06 -74.53 -7.34 4.36 12/13/2006 Balance 162.29 76.06 74.53 7.34 4.36 12/132006 Billing 162.29 76.06 74.53 7.34 4.36 11/03/2006 Payment -170.88 CREDIT CARD -80.22 -78.17 -8.13 -4.36 10/18/2006 Balance 170.88 80.22 78.17 8.13 4.36 10/18/2006 Billing 170.88 80.22 78.17 8.13 4.36 09/052006 Payment -170.31 E-CHECK -79.09 -78.47 -8.39 -4.36 08/16/2006 Balance 170.31 79.09 78.47 8.39 4.36 08/16/2006 Billing 170.31 79.09 78.47 8.39 4.36 06/302006 Payment -159.I9 E CHECK -72.94 -73.50 -8.39 4.36 06/14/2006 Balance 159.19 72.94 73.50 8.39 4.36 06/14/2006 Billing 159.19 72.94 73.50 8.39 4.36 0428/2006 Payment -146.91 ACH-CHECKFREE -70.89 -64.32 -7.34 4.36 04/12/2006 Balance 146.91 70.89 64.32 7.34 4.36 04/12/2006 Billing 146.91 70.89 64.32 7.34 4.36 02/28/2006 Payment -155.09 AC14 CHECKFREE -68.84 -73.50 -8.39 4.36 02/15/2006 Balance 155.09 68.84 73.50 8.39 4.36 02/152006 Billing 155.09 68.84 73.50 8.39 4.36 12/28/2005 Payment -164.42 CHECKFREE -88.40 -64.32 -7.34 -4.36 12/14/2005 Balance 164.42 88.40 64.32 7.34 4.36 12/142005 Billing 187.91 111.89 64.32 7.34 4.36 12/13/2005 Adjustment -23.49 Credit Leak -23.49 11/032005 Payment -160.01 ACH CHECKFREE -78.86 -68.92 -7.87 -4.36 10/19/2005 Balance 160.01 78.86 68.92 7.87 4.36 10/19/2005 Billing 160.01 78.86 68.92 7.87 4.36 09/06/2005 Payment -141.12 -60.62 -68.27 -7.87 -4.36 08/17/2005 Balance 141.12 60.62 68.27 7.87 4.36 08/17/2005 Billing 141.12 60.62 68.27 7.87 4.36 07/11/2005 Payment -160.20 -74.06 -72.86 -8.92 -4.36 UB-Account History List(Printed:03/31/2009- 11:27:AM) Page: 2 Customer Number: 003630 000 Reference Number: 1701100 Tran Date Tran Type Amount Description Water Sewer SWM Penalty Misc StrMnt Sery 7 Sery 8 06/15/2005 Balance 160.20 74.06 72.86 8.92 4.36 06/15/2005 Billing 160.20 74.06 72.86 8.92 4.36 05/04/2005 Payment -133.53 -60.62 -61.07 -7.48 4.36 04/13/2005 Balance 133.53 60.62 61.07 7.48 4.36 04/13/2005 Billing 133.53 60.62 61.07 7.48 4.36 0288/2005 Payment -133.78 -54.86 -66.43 -8.13 4.36 02/16/2005 Balance 133.78 54.86 66.43 8.13 4.36 02/16/2005 Billing 133.78 54.86 66.43 8.13 4.36 01/05/2005 Payment -127.30 47.18 -67.50 -8.26 -4.36 12/158004 Balance 127.30 47.18 67.50 8.26 4.36 12/15/2004 Billing 127.30 47.18 67.50 8.26 4.36 11/01/2004 Payment -117.68 44.77 -61.07 -7.48 4.36 10/13/2004 Balance 117.68 44.77 61.07 7.48 4.36 10/13/2004 Billing 117.68 44.77 61.07 7.48 4.36 09/08/2004 Payment -130.30 -46.29 -70.86 -8.79 -4.36 08/18/2004 Balance 130.30 46.29 70.86 8.79 4.36 08/18/2004 Billing 130.30 46.29 70.86 8.79 4.36 07/08/2004 Payment -132.83 46.29 -74.44 -7.74 -4.36 06/16/2004 Balance 132.83 46.29 74.44 7.74 4.36 06/16/2004 Billing 132.83 46.29 74.44 7.74 4.36 05/068004 Payment -120.04 42.67 -69.39 -7.34 -0.64 04/14/2004 Balance 120.04 42.67 69.39 7.34 0.64 04/14/2004 Billing 120.04 42.67 69.39 7.34 0.64 03/118004 Payment -143.64 -57.15 -78.23 -8.26 02118/2004 Balance 143.64 57.15 78.23 8.26 02/18/2004 Billing 143.64 57.15 78.23 8.26 01/09/2004 Payment -151.04 -60.77 -82.01 -8.26 12/30/2003 Adjustment 0.00 Interfund Transfer 12/29/2003 Adjustment -362.00 Misread -362.00 1289/2003 Adjustment -362.00 REV -362.00 12868003 Adjustment 362.00 Misread 362.00 12/17/2003 Balance 513.04 422.77 82.01 8.26 12/17/2003 Billing 513.04 422.77 82.01 8.26 11/06/2003 Payment -148.52 -59.51 -80.75 -8.26 10/15/2003 Balance 148.52 59.51 80.75 8.26 10/15/2003 Billing 148.52 59.51 80.75 8.26 09/04/2003 Payment -132.11 -53.99 -70.78 -7.34 08/13/2003 Balance 132.11 53.99 70.78 7.34 08/138003 Billing 132.11 53.99 70.78 7.34 07/108003 Payment -134.87 -62.54 -64.33 -8.00 06/188003 Balance 134.87 62.54 64.33 8.00 011/18/2003 Billing 134.87 62.54 64.33 8.00 05/08/2003 Payment -138.29 -65.96 -64.33 -8.00 04/16/2003 Balance 138.29 65.96 64.33 8.00 04/16/2003 Billing 138.29 65.96 64.33 8.00 UB-Account History List(Printed:03/31/2009-11:27:AM) Page: 3 Customer Number: 003630 000 Reference Number: 1701100 Tran Date Tran Type Amount Description Water Sewer SWM Penalty Misc StrMnt Sery 7 Sery 8 03/04/2003 Payment -140.34 -71.09 -61.64 -7.61 02/12/2003 Balance 140.34 71.09 61.64 7.61 02/12/2003 Billing 140.34 71.09 61.64 7.61 01/09/2003 Payment -135.58 -60.83 -66.49 -8.26 12/18/2002 Balance 135.58 60.83 66.49 8.26 12/188002 Billing 135.58 60.83 66.49 8.26 10/30/2002 Payment -141.37 -65.96 -67.02 -8.39 10/16/2002 Balance 141.37 65.96 67.02 8.39 10/16/2002 Billing 141.37 65.96 67.02 8.39 09/04/2002 Payment -126.68 -55.48 -63.07 -8.13 08/148002 Balance 126.68 55.48 63.07 8.13 08/148002 Billing 126.68 55.48 63.07 8.13 061288002 Payment -124.06 -53.92 -62.66 -7.48 06/12/2002 Balance 124.06 53.92 62.66 7.48 06/12/2002 Billing 124.06 53.92 62.66 7.48 05/09/2002 Payment -122.39 -49.24 -65.28 -7.87 04/17/2002 Balance 122.39 49.24 65.28 7.87 04/178002 Billing 122.39 49.24 65.28 7.87 02/26/2002 Payment -114.53 46.12 -61.07 -7.34 02/132002 Balance 114.53 46.12 61.07 7.34 02/13/2002 Billing 114.53 46.12 61.07 7.34 01/07/2002 Payment -135.08 -55.48 -71.08 -8.52 12/19/2001 Balance 135.08 55.48 71.08 8.52 12/19/2001 Billing 135.08 55.48 71.08 8.52 10/298001 Payment -131.15 -53.92 -68.97 -8.26 10/178001 Balance 131.15 53.92 68.97 8.26 10/17/2001 Billing 131.15 53.92 68.97 8.26 09/04/2001 Payment -128.94 -52.36 -68.45 -8.13 08/15/2001 Balance 128.94 52.36 68.45 8.13 08/158001 Billing 128.94 52.36 68.45 8.13 0687/2001 Payment -110.77 -49.24 -54.05 -7.48 06/13/2001 Balance 110.77 49.24 54.05 7.48 06/13/2001 Billing 110.77 49.24 54.05 7.48 04/308001 Payment -117.81 -50.91 -58.77 -8.13 04/18/2001 Balance 117.81 50.91 58.77 8.13 04/188001 Billing 117.81 50.91 58.77 8.13 03/05/2001 Payment -113.76 -46.86 -58.77 -8.13 02/14/2001 Balance 113.76 46.86 58.77 8.13 02/148001 Billing 113.76 46.86 58.77 8.13 1289/2000 Payment -111.46 -48.21 -55.64 -7.61 12/13/2000 Balance 111.46 48.21 55.64 7.61 12/13/2000 Billing 111.46 48.21 55.64 7.61 10/30/2000 Payment -112.41 -45.51 -58.77 -8.13 10/188000 Balance 112.41 45.51 58.77 8.13 10/18/2000 Billing 112.41 45.51 58.77 8.13 UB-Account History List(Printed:03/3112009-11:27:AM) Page: 4 Customer Number: 003630 000 Reference Number: 1701 100 Trnn Date 'Fran Type .Amount Description Water Sewer SWM Penalty Mise StrMnt Sery 7 Sery 8 08/29/2000 Payment -116.08 -40.52 -67.30 -8.26 08/16/2000 Balance 116.08 40.52 67.30 8.26 08/16/2000 Billing 116.08 40.52 67.30 8.261 07/10/2000 Payment -112.12 -36.56 -67.30 -8.26 06/14/2000 Balance 112.12 36.56 67.30 8.26 06/14/2000 Billing 112.12 36.56 67.30 8.26 05/01/2000 Payment -100.22 -33.92 -59.09 -7.21 04/12/2000 Balance 100.22 33.92 59.09 7.21 04/12/2000 Billing 100.22 33.92 59.09 7.21 03/24/2000 Pavment -117.76 -40.52 -68.85 -8.39 02/16/2000 Balance 117.76 40.52 68.85 8.39 02/16/2000 Billing 117.76 40.52 68.85 8.39 01/27/2000 Payment -104.50 -35.24 -61.65 -7.61 12/15/1999 Balance 104.50 35.24 61.65 7.61 12/15/1999 Billing 104.50 35.24 61.65 7.61 12/27/1999 Payment -112.12 -36.56 -67.30 -8.26 10/20/1999 Balancc 112.12 36.56 67.30 8.26 10/20/1999 Billing 112.12 36.56 67.30 8.26 10/18/1999 Payment -118.72 -43.16 -67.30 -8.26 08/18/1999 Balance 118.72 43.16 67.30 8.26 08/18/1999 Billing 118.72 43.16 67.30 8.26 07/30/1999 Payment -124.00 48.44 -67.30 -8.26 06/16/1999 Balance 124.00 48.44 67.30 8.26 06/16/1999 Billing 124.00 48.44 67.30 8.26 04/14/1999 Balance 0.00 04/14/1999 Billing 107.45 40.52 59.59 7.34 06/15/1999 Payment -107.45 40.52 -59.59 -7.34 04/26/1999 Pavmcnt -114.73 -43.16 -63.70 -7.87 04/08/1999 Balance 114.73 43.16 63.70 7.87 04/08/1999 Billing 114.73 43.16 63.70 7.87 12/16/1998 Balance 0.00 12/16/1998 Billing 109.78 40.52 61.65 7.61 01/04/1999 Pavmcnt -109.78 40.52 -61.65 -7.61 11/02/1998 Pavmcnt -119.41 PY -44.48 -66.80 -8.13 10/21/1998 Billing 119.41 BL 14.48 66.80 8.13 08/31/1998 Payment -120.40 PY -43.16 -68.85 -8.39 08/19/1998 Billing 120.40 BL 43.16 68.85 8.39 07/06/1998 Payment -133.06 PY -44.48 -80.45 -8.13 06/17/1998 Billing 133.06 BL 44.48 80.45 8.13 04/28/1998 Payment -125.70 PY -44.48 -73.74 -7.48 04/15/1998 Billing 125.70 BL 44.48 73.74 7.48 03/I1/1998 Payment -137.02 PY -48.44 -80.45 -8.13 02/18/1998 Billing 137.02 BL 48.44 80.45 8.13 12/29/1997 Payment -139.28 PY -51.08 -82.00 -6.20 12/17,1997 Billing 139.28 BL 51.08 82.00 6.20 UB-Account History List(Printed: 03/31/2009- 11:27:AM) Page: 5 Customer Number: 003630 000 Reference Number: 1701100 Tran Date Tran Type Amount Description Water Sewer SWM Penalty Mise StrMnt Sery 7 Sery 8 10/31/1997 Payment -213.26 PY -135.56 -72.19 -5.51 10/15/1997 Billing 213.26 BL 135.56 72.19 5.51 09/09/1997 Payment -155.12 PY -66.92 -82.00 -6.20 08/20/1997 Billing 155.12 BL 66.92 82.00 6.20 07/02/1997 Payment -137.06 PY -62.96 -67.80 -6.30 06118/1997 Billing 137.06 BL 62.96 67.80 6.30 05/01/1997 Payment -119.81 PY -56.36 -58.04 -5.41 04/16/1997 Billing 119.81 BL 56.36 58.04 5.41 03/10/1997 Payment -127.90 PY -62.20 -60.09 -5.61 02/19/1997 Billing 127.90 BL 62.20 60.09 5.61 Route Sequence Serinl 0017-0680-9168 Read Date Reading Consumption Meter Status Active 02/12/2009 3,692 92 12/102008 3,600 27 10/09/2008 3,573 31 08/112008 3,542 35 06/12/2008 3,507 35 04/10/2008 3,472 37 02/07/2008 3,435 23 12/132007 3,412 26 10/1012007 3,386 23 08/13/2007 3,363 35 06/06/2007 3,328 33 04/11/2007 3,295 40 02/072007 3,255 39 12/072006 3,216 32 10/12/2006 3,184 36 08/11/2006 3,148 36 06/08/2006 3,112 33 04/05/2006 3,079 32 02/08/2006 3,047 31 12/062005 3,016 52 10/11/2005 2,964 38 08/122005 2,926 29 06/13/2005 2,897 36 04/06/2005 2.861 29 02/08/2005 2,832 26 12/088004 2.806 22 10/06/2004 2,784 22 08/10/2004 2,762 23 06/048004 2,739 23 04/06/2004 2,716 21 02/112004 2,695 29 UB-Account History List(Printed:03/31/2009- 11:27:AM) Page: 6 Customer Number: 003630 000 Reference Number: 1701100 Route Sequence Serial 0017-0680-9168 Read Date Rending Consumption Meter Status Active MISREAD 12/11/2003 2,666 31 10/07/2003 2,635 32 08/04/2003 2,603 29 06/09/2003 2,574 34 04/092003 2,540 36 02/072003 2,504 39 12/11/2002 2,465 33 10/092002 2,432 36 08/062002 2,396 33 06/05/2002 2,363 32 04/092002 2,331 29 02/082002 2,302 27 12/1412001 2,275 33 10/102001 2,242 32 08/082001 2,210 31 06/07/2001 2,179 29 04/11/2001 2,150 35 02/08/2001 2,115 32 12/08/2000 2,083 33 10/1112000 2,050 31 08/102000 2,019 28 06/082000 1,991 25 04/06/2000 1,966 23 02/11/2000 1,943 28 12/09/1999 1,915 24 10/12/1999 1,891 25 08/10/1999 1,866 30 06/08/1999 1,836 34 04/06/1999 1,802 28 02/09/1999 1,774 30 12/11/1998 1,744 28 10/14/1998 1,716 0 02/15/1995 1,375 45 02/15/1995 866 30 02/15/1995 1,423 48 02/15/1995 891 25 02/15/1995 923 32 02/15/1995 956 33 02/15/1995 985 29 02/15/1995 1,013 28 1 02/15/1995 1,043 30 02115/1995 1,073 30 02/15/1995 1,106 33 02/15/1995 1,135 29 UB-Account History List(Printed: 03/31/2009- 11:27:AM) Page: 7 Customer Number:003630 000 Reference Number: 1701100 Route Sequence Serial 0017-0680-9168 Read Date Rending Consumption Meter Status Active 02/15/1995 1,170 35 02/15/1995 1,206 36 02/15/1995 1,246 40 02/15/1995 1,290 44 02/15/1995 1,330 40 02/15/1995 1,523 100 02/15/1995 1,593 34 02/15/1995 1,716 31 02/15/1995 1,685 30 02/15/1995 1,655 31 02/15/1995 1,624 31 02/15/1995 1,559 36 03/16/1994 811 24 03/16/1994 714 24 03/16/1994 787 22 03/16/1994 836 25 03/16/1994 738 24 03/16/1994 765 27 01/19/1994 690 31 11/17/1993 659 29 09/21/1993 630 35 07/20/1993 595 31 05/18/1993 564 3I 03/18/1993 533 28 01/21/1993 505 27 11/18/1992 478 33 09/18/1992 445 30 07/20/1992 415 34 05/19/1992 381 39 03/18/1992 342 43 01/17/1992 299 28 11/19/1991 271 37 09/19/1991 234 38 07/18/1991 196 35 05/20/1991 161 41 03/18/1991 120 33 01/17/1991 87 32 11/19/1990 55 34 UB-Account History List(Printed:03/31/2009- 11:27:AM) Page: 8 Agenda Item No.: (D IWB Meeting Date: H B D q City of Tigard . , Memorandum To: IWB From: Debbie Smith-Wagar Re: Utility Billing Follow-up Date: 4/8/09 overview. At the meeting March 9, 2009 we discussed three issues I wanted to follow up on. The first was having a donation check box on the utility bill for customers to donate toward helping people who could not pay their utility bill. The second issue was a request to see what it would cost to mail "Urgent" notices using "return receipt requested". The third issue was a delinquent fee associated with the "Urgent" notice. Donation Box: A suggestion came up to have a donation box available for utility billing customers to check so they can donate money to help people who are having problems paying their utility bills. This would be a fairly easy process. It would require re-designing our utility bill to accommodate the box, and we would need to add a service in our utility billing set up to track the donations. Our utility billing software provider would charge a fee to redesign the bill. I can get a quote from them if this is something we want to move forward with. The bigger issue is disbursing the funds. We do not have the staff or the expertise to determine eligibility. The other utilities I spoke to that provide a check-off box use local charities to disburse the money. Return Receipt Requested for Urgent Notices: We mail approximately 1,000 urgent notices per month (average). The least expensive method of tracking that the notice was delivered is Return Receipt, which is $1.00 per item. So the annual cost would be approximately $12,000. Delinquent Fee: We currently only charge a late fee if the utility bill is not paid by the shutoff day. The amount is $50, and we charge it even if the person asks for an extension and we agree to leave the water on. In the proposed changes that were provided to you in the March meeting, we would be adding a $20 door hanger fee. In reviewing policies of surrounding utilities, most do not charge a late fee with the first past-due notice (our "Urgent" notice). So our calendar is as follows: 1) Bill is mailed and is due in approximately three weeks. 2) Two weeks after the due date (approximately five weeks after the bill is mailed) an Urgent notice is mailed (currently no charge). 3) Two weeks after the Urgent notice is mailed a door hanger is placed on the customer's front door (currently no charge, but a $20 fee proposed). 4) Two days after the door hanger is hung the water is shut off($50 fee). Draft Single Family Dwelling & Metered Businesses ' Utility Services Delinquent Account Policy Effective xx-xx-xxxx The City requires timely payment for all utility services. Customers/property owners who fail to keep their account in good standing will be assessed fees and charges related to the collection of their delinquent bill. Unpaid utility bills can result in termination of water service. The City will take the following action with regard to unpaid utility service accounts: Urgent Notice ■ If the bill is not paid by the due date,an Urgent Notice will be mailed to the customer within 14 days of the due date on the original bill. ■ The customer will be given a new due date. Final Notice ■ If the bill is not paid by the due date specified in the Urgent Notice, a Final Notice will be placed on the front door of the dwelling or place of business at least 36 hours before water service is terminated. ■ The 36 hours shall be counted during business days only and shall not include City holidays or weekends. ■ The Final Notice will contain the amounts and types of charges that are past due and the date and time such charges must be paid to avoid termination of water service. ■ Per the City's fees and charges schedule, a ##### charge will be added to the account to recover the City's costs in issuing the Urgent Notice and Final Notice. Termination of Water Service ■ Accounts that remain unpaid 36 hours following the issuance of a Final Notice will be scheduled for shut-off. ■ On shut-off day,accounts will be reviewed at 10 a.m. to determine if any payments have been received. ■ Those accounts still unpaid will have their water service disconnected and their water meter locked. ■ Per the City's fees and charges schedule, a water disconnection charge will be added to the account to recover the City's costs in terminating the service. The charge shall apply even if the actual water disconnection is not performed. Reinstatement of Water Service ■ Water service will be reinstated the on the day the bill is paid in full by 5 p.m. Charges may include, but are not limited to: - The outstanding bill - Any fees and charges related to the outstanding bill - A deposit,if required - Meter damage charges,if applicable (See the City's Water Meter Policy) ■ If payment is not made prior to 5 p.m., the customer's water service will not be reinstated until the next regular business day. Water service will not be reinstated outside normal City business hours or on City holidays or weekends. The City of Tigard is the Water Provider for the Tigard Water Service Arra which includes Durham, King City, two thirds o f Tigard and unincorporated areas to the south and west of Tigard Draft Payment on Past Due Accounts ■ The City does not recommend past due accounts be paid through on-line banking. Such payments are not credited to an account until processing is completed;processing can take up to two weeks. ■ If a payment is made by check, and the bank returns the check unpaid for any reason: - Any fees and charges avoided by this payment will be assessed. - Per the City's fees and charges schedule,a returned check fee will be added to the account to recover any bank fees along with the City's costs in collecting payment. Deposit Required for Recurring Past Due Accounts ■ If a customer has been issued three Final Notices within a 12 month period,a proportional deposit will be required. ■ The total deposit will equal the average of the two most recent billing cycles. ■ The deposit will be credited back to the account once the customer has not been issued a Final Notice for two frill years from the date the deposit was received. ■ If a final bill is issued and the deposit is greater that the final bill, the deposit will be applied to the customer's account and a refund will be issued. If the final bill is greater than the deposit, the deposit will be credited to the final bill and the customer will be responsible for paying the remaining balance. Damage or Tampering with a Disconnected Water Meter (See the City's Water Meter Policy) ■ Customers will be charged the actual cost to repair any damage to the water meter or meter lock caused by the willful act of the customer or other party. Appeal Process ■ If a customer is not satisfied with a billing decision, the customer may appeal to the Finance and Information Technology Director. ■ The appeal must be in writing and must outline the customer's position. Supporting documentation must be included.These documents must be delivered within 30 days of the original billing decision to: Assistant Finance& Information Technology Director City of Tigard 13125 SW Hall Blvd. Tigard OR 97223 Approved by: Dennis Koellermeier Date Public Works Director Toby La France Date Finance&Information Technology Director The City of Tigard is the Water Provider for the Tigard Water,Senriee Area which ineludes Dmrham, King City, tivo-thirds of Tigard and unincorporated areas to the south and west of Tigard.. Agenda Item No.: T IWB Meeting Date: 4"B -D8 . Residential Credit for Leak Adjustment Policy Effective xx-xx-xxxx All water lines and plumbing on the outlet side of the water meter are considered "private" and are the responsibility of the customer/property owner. However, the City recognizes leaks in water lines, plumbing, and water-related equipment occur, despite proper maintenance and diligence on the part of the customer/property owner. In order to provide financial relief to customers/property owners who experience sizeable water leaks, the City will consider credit for leak adjustments under the following circumstances: The leak did not result from a willful or negligent act on the part of the customer/property owner. The customer can demonstrate the leak was repaired within 10 days of discovery. The customer's account is current,unless prior arrangements have been made. The customer has not received a leak adjustment within the past 36 months. The water customer completes and submits a "Credit for Leak Adjustment" form, along with proof of the repair,within 30 days of making the repair. Forms can be obtained on-line at www.dgard-or.gov under "City Hall/Seivice/Utility Billing" or by calling City of Tigard Utility Billing at 503.639.4171. The City: Will not issue credits under$10;$10 is the minimum credit issued. Will not issue credits in excess of$2,000; $2,000 is the maximum credit issued. Will not issue credits for leaks related to water features (fountains, ponds, etc.), swimming pools, and hot tubs. Will not issue credits for more than two billing periods. Assumes no responsibility for damage, repairs or inspections necessitated by leaks. Credit for Leak Adjustment Calculations Past usage for the same billing period Past usage equals the five-year the average usage for the billing period in which the leak occurred. If a five-year history has not been established, the average will be based on whatever history is available for the billing period. If no history exists for the billing period, the past usage will equal the system average of 16 ccf. Example: Customer Ima Drip's usage for the past five January/February billing cycles has been 18 ccf, 17 ccf, 14 ccf, 18 ccf,and 13 ccf. Her five-year average for this billing cycle equals 16 ccf, (80 ccf divided by 5 years). Amount of the leak The difference between past usage and current usage for the same billing period equals the amount of the leak. Example: Ms. Drip's usage for the current January/February billing cycle is 31 ccf. The current ccf minus her past usage (31 ccf minus 16 ccf) means the amount of her leak equals 15 ccf. The City of Tigard is the Vater Provider for the Tigard Wlater SerUice Area which includes Durham, King City, two-thirds of Tigard and unincorporated areas to the south and west of Tigard. These entities are represented by the Intergovernmental Water Board. Credit for Leak Adjustment Calculations Continued Retail mark-up on the leak The retail mark-up of the leak equals the City's retail mark-up on the water (retail cost minus wholesale cost) times the amount of the leak. The retail mark-up changes annually based upon the rates at which the City can purchase water. Example: Assuming a retail mark-up of$1,03 per ccf,Ms. Drip's leak would result in a credit of$15.45, ($1.03 retail mark-up per ccf tithes 15 ccf). Appeal Process Should any customer/property owner feel this policy was not implemented correctly, they may appeal the staff decision to the Intergovernmental Water Board (IWB). The appeal must be in writing and must outline how the policy was improperly implemented. Supporting documentation must be included.These documents must be delivered within 30 days of the staff decision to: Assistant Finance&Information Technology Director City of Tigard 13125 SW Hall Blvd. Tigard OR 97223 The IWB will review the documentation from the customer and the City at a public meeting. The customer/property owner will be informed of the meeting date and may attend the meeting if they so choose. Within the scope of this policy,the IWB will either uphold the staff decision or inform staff how the policy was improperly implemented. If it is determined the policy was improperly implemented, staff will recalculate the credit for leak adjustment per the IWB's instruction. The IWB has the final authority in determining if the policy was properly implemented. However, the IWB does not have the authority to deviate from existing policy or to issue credits which fall outside the minimum and maximum amounts outlined in this policy. Approved by: Dennis Koellermeier Date Public Works Director Toby La France Date Finance& Information Technology Director The City of Tigard is the Water Provider for the Tigard Water Service Area which includes Durham, King City, two-thirds of Tigard and unincorporated areas to the south and west of Tigard. These entities are represented by the Intergovernmental Water Board. Agenda Item No.: 8 IWB Meeting Date: Iq—a 77 9 - " City of Tigard Memorandum To: Intergovernmental Water Board Commissioners From: Public Works Director Dennis Koellermeier Re: Projects for the American Recovery and Reinvestment Act of 2009 Date: April 1, 2009 The State of Oregon is receiving$28.5 million in federal "economic stimulus" funds authorized in the American Recovery and Reinvestment Act of 2009. The funds will be allocated through the Oregon Safe Drinking Water Revolving Loan Fund. The City of Tigard has been invited and intends to apply for two,water-related project loans through this fund. As part of the application process, a public meeting is required. Since the projects are water-related, it seemed appropriate to bring this agenda item before the IWB. The two projects are as follows: 10-Million-Gallon Storage Tank Seismic Upgrade and Transfer Station Project ■ The City's drinking water is conveyed through a ten-million-gallon reservoir and pump station. These facilities form the most critical structure in the water system; both have been operating for thirty years. ■ The existing pump station houses a single pump which is undersized and near the end of its service life. ■ The reservoir, situated uphill from a housing development, has been structurally evaluated and seismic and structural upgrades are required. In the event of an earthquake, the upgrades would help to ensure water service remains intact and would prevent a breach of the reservoir, thereby protecting the homes and people located downhill from the storage facility. ■ The Seismic Upgrade and Transfer Station Project will include the design and construction of - A new, energy-efficient pump station. - Seismic retrofitting of the reservoir. - Back-up power generation Additionally, the reservoir would be structurally retrofitted for future solar power generation. ■ Project design is nearly complete; the City expects to begin construction in June, 2009. Solution: The tank has been structurally evaluated and upgrades have been recommended. These modifications along with the replacement of the pump station will improve efficiency, safety, and help guarantee an uninterrupted supply of safe drinking water. Costs: Project costs total approximately $5.8 million. Aquifer Storage and Recovery (ASR3) Underground Water Injection and Recovery Project ■ The City of Tigard currently has no water supply system of its own and must purchase water from other agencies. ■ The City's two existing ASR wells can store approximately 360 million gallons of water. Given the success of these two wells, the City plans to expand its ASR program through the development and construction of a third production well (ASR 3). This is near the ASR 2 site and is in close proximity to existing water system infrastructure. ■ ASR 3 will be located on an existing City reservoir site near ASR 2 and in close proximity to existing water system infrastructure. ■ ASR 3 has already been tested and determined to have the capacity to add 150 million gallons of storage and 1.8 million gallons per day of supply capacity. ■ The ASR 3 project would include the design, construction, and security for: - A pump and pump house - An on-site chlorination/de-chlorination system - Control valves and piping - An automatic control telemetry ■ ASR plays an important role in minimizing impacts on endangered fish stocks by allowing a reduction in water withdrawal from waterways during critical periods. ■ The City is prepared to begin design work within the next 90 days. Solution: ASR allows the City to buy and store large quantities of water in an underground aquifer approximately 1000 feet below ground. This is done in the rainy season when the region's water supply is plentiful and water can be purchased at an 80 percent discount over typical water rates. During times of peak demand, the same stored water is pumped out of the aquifer,re-chlorinated and used to supplement Tigard's other drinking water sources. Costs: Project costs total approximately $2.8 million. t 1p Distributed to IWB Members -6 -09 Via: E-mail Mail AIn-person at meeting City of Tigard . , Memorandum To: Intergovernmental Water Board Commissioners From: Public Works Director Dennis Koellermeier W�� Re: Tigard Water Service Area (TWSA) Water Conservation Promotions by Member Jurisdiction Date: April 3, 2009 Recently Commissioner Henschel of the Tigard Water District (TWD) requested the City provide data on water conservation promotions by member jurisdiction. Commissioner Henschel said he wanted this information to determine if rebate requests were distributed proportionately among the various member jurisdictions and to measure how a mailing to TWD constituents might affect promotional requests. Data on the City's Landscape Reimbursement Program for the last two fiscal years (FY '07208 and '08209) is attached; this program was the only promotion offered during these years. Program activity was significantly greater in FY'07208 because several landscape maintenance companies actively promoted the core aeration reimbursement. Unfortunately these same companies often misrepresented the program to water customers, so reimbursement for core aeration was eliminated in FY '08209. This resulted in a dramatic decline in reimbursement requests. Promotional activity is expected to increase as the high efficiency toilet, or HET Reimbursement Program gets underway. As for Commissioner Henschel's request, the City does not collect member jurisdiction data for its promotional offerings and does not have the information requested. However, the attached lists contain the addresses of the 430-plus promotional recipients so each member jurisdiction can perform its own data analysis should it wish to do so. The City strives to notify all of our customers about water conservation promotions through newsletters, postings, radio advertising, local newspapers, web sites, etc. I recognize, however, that historically the availability and type distribution methods may have differed among the various member jurisdictions. To resolve this issue,improve communication, and ensure consistent information is relayed to all Tigard water customers through the same distribution method, the proposed FY '09210 City of Tigard budget includes funding for a water newsletter. The newsletter concept was presented to the Board at its January 2008 meeting. 2008-2009 Landscape Reimbursement Reimburs 1 Amount ement Address City State Zip Code Purchase 1 Purchase 2 Paid Amount 11720 SW Summer Crest Dr. Tigard OR 97223 Core Aeration $50.00 $25.00 14530 SW 144th Ave Tigard OR 97224 Hose Timer $49.74 $25.00 13180 SW Bouneff St. Tigard OR 97223 Drip Irrigation Hose Timer $58.96 $50.00 16399 SW 129th Ter. Tigard OR 97224 Drip Irrigation $1,950.00 $25.00 12742 SW Peachvale St. Tigard OR 97224 Hose Timer $19.98 $19.98 9845 SW Serena Way Tigard OR 97224 Drip Irrigation Hose Timer $44.98 $44.98 Pressure 13070 SW Hampton Ct. Tigard OR 97223 Drip Irrigation Regualtor $56.05 $40.56 9533 SW Elrose St. Tigard OR 97224 Drip Irrigation Hose Timer $41.86 $41.86 13544 SW Aerie Dr. Tigard OR 97223 Hose Timer $49.98 $49.98 11210 SW Fairhaven St. Tigard OR 97223 Drip Irrigation $255.00 $25.00 9935 SW Kable St. Tigard OR 97224 Drip Irrigation Hose Timer $182.41 $50.00 12305 SW Aspen Ridge Dr. Tigard OR 97223 Drip Irrigation Hose Timer $53.98 $50.00 12270 SW Ann Ct. Tigard OR 97223 Drip Irrigation Hose Timer $89.67 $50.00 13790 SW Ash Ave. Tigard OR 97223 Hose Timer $49.97 $25.00 11920 SW James Ct. Tigard OR 97223 Core Aeration $89.00 $25.00 2008-2009 Landscape Reimbursement Rain Sensor/ 9759 SW Elrose St. Tigard OR 97224 Drip Irrigation Switch $45.10 $42.12 7850 SW Bond St. Tigard OR 97224 Hose Timer $29.16 $25.00 12300 SW Bell Ct. Tigard OR 97223 Hose Timer $29.96 $25.00 8140 SW Matthew Park St. Tigard OR 97224 Drip Irrigation $61.22 $25.00 15662 SW 82nd Ave Tigard OR 97224 Drip Irrigation Hose Timer $94.13 $50.00 11170 SW 125th PI. Tigard OR 97223 Hose Timer Hose Timer $43.61 $43.61 Rain Sensor/ 15628 SW Wintergreen St. Tigard OR 97223 Drip Irrigation Switch $88.32 $50.00 16635 SW Matador Lane Tigard OR 97224 Drip Irrigation Hose Timer $97.93 $50.00 12720 SW Katherine St. Tigard OR 97223 Hose Timer $29.69 $25.00 2007-2008 Landscape Reimbursement Purchased Rebate Address City/State Zip Code Purchase 1 Purchase 2 Price Amount 16090 SW Queen Victoria Place Tigard, OR 972241 Drip Irrigation j $36.50 525.00 i 9719 SW London Ct Tigard, OR 97223Core Aeration $28.50 $25.00 15588 SW 76th Ave Tigard, OR 97224 Core Aeration $30.00 $25.00 11584 SW Woodlawn Ct. Tigard, OR 97223,Core Aeration $28.00 $25.00 10485 SW Titan Lane Tigard, OR 97224 Hose Timer $29.99 $25.00 12720 SW Bell Ct. Tigard, OR 97223 Hose Timer $29.99' $25.00 i 19680 SW Serena Way !Tigard, OR 97224 Core Aeration Hose Timer $67.92 $50.00 115830 W Bristlecone Way Tigard, OR 97223!Core Aeration $50.00 $25.00 7695 SW Gentle Woods Dr. Tigard, OR 972241 Core Aeration $50.00) $25.06, 14560 SW Hawk Ridge Rd. jTigard,OR 97224;Core Aeration $78.00 $25.00 11667 SW Tallwood Dr Tigard, OR 97223 Core Aeration $28.00 $25.00 14972 SW Rosario Lane Tigard,OR 97224 Drip Irrigation Hose Timer $89.97 $50.00 12105 SW 92nd Ave Tigard, OR 97223 Core Aeration $50.00 $25.00 2007-2008 Landscape Reimbursement 14111 SW 120th Place Tigard, OR 97224 Core Aeration $50.00 $25.00 8625 SW Braeburn Tigard, OR 97224 Core Aeration Native Plant $50.00 $50.00 13870 SW 114th Ave Tigard, OR 97223 Hose Timer $39.98 $25.00 10685 SW Fairhaven St Tigard, OR 97223,Core Aeration $51.00 $25.00 8313 SW Norfolk Ln Tigard, OR 97224,Core Aeration $50.00 $25.00 15628 SW Wintergreen St Tigard, OR 97223 $35.00 $25.00 13314 SW Scotts Bridge Dr. Tigard, OR 97223 Core Aeration l Hose Timer $44.99 $44.99 12270 SW Anne Ct. Tigard, OR 97223 Drip Irrigation Hose Timer $59.98 $50.00 11494 SW Lakeview Terrace Tigard, OR 97223 Core Aeration $50.001 $25.00 16220 SW Woodcrest Ave Tigard,OR 97224 Core Aeration $50.00 $25.00 13855 SW Alpine View Tigard,OR 97224 Core Aeration $30.00 $25.00 12228 SW 131st Ave Tigard, OR 97223 Core Aeration $50.00 $25.00 13110 SW Wellington Dr. Tigard, OR 97223 Core Aeration $28.00 $25.00 13381 SW Summerwood Dr Tigard,OR 97223 Drip Irrigation $20.97 $20.97 2007-2008 Landscape Reimbursement 15245 SW Turnagain Dr. Tigard,OR 97224 Core Aeration $50.00 $25.00 13180 SW Bouneff St Tigard, OR 97223 Drip Irrigation Hose Timer $91.75 $50.00 15085 88th Ave Tigard, OR 97224 $50.00 $50.00 8347 SW Langtree St. Tigard,OR 97224 Core Aeration $50.00 $50.00 9463 SW Lakeside Dr Tigard,OR 97224 Core Aeration $35.00 $25.00 13928 SW Hillshire Dr Tigard,OR 97223 Core Aeration $50.00 $25.00 16030 SW Milan Lane Tigard, OR 97223 Hose Timer $39.95 $25.00 14925 SW 100th Ave Tigard, OR 97224 Core Aeration Hose Timer $209.90 $50.00 13301 SW 128th Place Tigard, OR 97223 Drip Irrigation $3,168.94 $25.00 14260 SW High Tor Dr Tigard,OR 97224 Core Aeration Hose Timer $114.95 $50.00 14717 SW Pinot Ct Tigard,OR 97224 Core Aeration $69.00 $25.00 16163 SW Keerins Ct Tigard,OR 97223,Core Aeration $28.00 $25.00 8089 SW Leiser Lane Tigard, OR 97224 Core Aeration $46.24 $25.00 King City, 15580 SW Royalty Pkwy OR 97224 Drip Irrigation $26.90 $25.00 12635 SW Creekshire Dr Tigard, OR 97223 Core Aeration $50.00 $25.00 13435 SW Chelsea Loop Tigard,OR 97223 Core Aeration $50.00 $25.00 9022 SW Blackoaks Ln Tigard,OR 97224 Core Aeration $48.00 $25.00 2007-2008 Landscape Reimbursement 16292 SW 103rd Ave Tigard,OR 97224'Core Aeration $99.00 $25.00 9560 SW Frewing Ct. Tigard, OR 97223;Core Aeration $50.00 $25.00' 12116 SW Lansdowne Lane Tigard, OR 97223 Core Aeration $45.00 $25.00 King City, Rain 13175 SW Timara Lane OR 97224 Drip Irrigation Sensor/Switch $8,125.00 $50.00 16183 SW 103td Ave Tigard, OR 972241 Core Aeration $35.00' $25.00! 14660 SW 141st Ave. Tgard,OR 972241 Core Aeration _ $50.00; $25.001 16230 SW Dahlia Ct. 'Tigard,OR : 972231 Core Aeration p $50.00' $25.001 115320 SW Empire Ter. ;Tigard,OR 97224;Core Aeration $35.00; $25.00' 18420 SW La Mancha Ct. Tigard,OR 972241 Core Aeration $135.00' $25.00; 10060 SW Lady Marion Tigard, OR 972241 Core Aeration $50.00 $25.00, 13886 SW Hillshire Dr Tigard, OR 972231Core Aeration $50.00; $25.00i 9890 SW Peppertree Lane Tigard, OR 97224 Core Aeration $50.00 $25.00 16444 SW Luke Lane Tigard, OR 97223 Core Aeration $99.00 $25.00 9690 SW Riverwood Lane Tigard,OR 972241Core Aeration $28.00 $25.001 16415 SW Milan St Tigard,OR 97223!Core Aeration $20.00 $20.00' 2007-2008 Landscape Reimbursement 11015 SW Cottonwood Lane jTigard, OR 97223 Core Aeration $48.00 $25.00 13532 SW Roshak Rd. Tigard, OR 97223 Core Aeration $50.00 $25.00 15765 SW Alderbrook Cir. Tigard, OR 97224 Core Aeration $50.00 $25.00 14272 SW Walnut Lane Tigard, OR 97223 Core Aeration $52.80 $25.00 I 14965 SW Brooklet Place Tigard,OR 972241 Core Aeration 1 $50.00 $25.00 I 13571 SW Uplands Dr. Tigard, OR 97223 Core Aeration $50.00 $25.00 I , 15700 SW 88th Ave. Tigard, OR 972241 Core Aeration $50.00 $25.00 1 8257 SW King Fisher Way Tigard,OR 972241Core Aeration $50.00 $25.00 9260 SW Millen Dr. Tigard,OR 97224 Core Aeration $50.00 $25.00 16052 SW 103rd Ave. Tigard, OR 97224 Core Aeration $25.00 $25.00 j 15880 SW Oak Meadow Lane Tigard, OR 97224 Core Aeration $28.00 $25.00 8662 SW Hamlet Ct. Tigard, OR 97224 Core Aeration $28.00 $25.00 15800 SW 80th Ave Tigard, OR 97224 Core Aeration $28.00 $25.00 ' 11542 SW Woodlawn Ct. �Tlgard,OR 97223 Core Aeration i $28.0011 $25.001 2007-2008 Landscape Reimbursement 7574 SW Ashford St. Tigard,OR 97224 Core Aeration $50.00 $25.00 8743 SW Hamlet St. Tigard,OR 97224 Core Aeration $140.00 $25.00 12000 SW 116th Ave Tigard, OR 97223 Core Aeration $50.00 $25.00 12181 SW Westbury Terrace Tigard, OR 97223 Core Aeration $50.00 $25.00 9385 SW Mountain View Lane Tigard, OR 97224 Core Aeration $50.00 $25.00 11045 SW Summer Lake Dr. Tigard,OR 97223 Core Aeration $89.00 $25.00 8436 SW Langtree St. Tigard, OR 97224 Core Aeration $28.00 $25.00 17376 SW Brandyshire Ct. Tigard, OR 97224 Core Aeration $50.00 $25.00 9380 SW Mountain View Lane Tigard, OR 97224 Core Aeration $50.00 $25.00 10441 SW Titan Lane Tigard,OR 97224 Core Aeration $50.00 $25.00 8755 SW Braeburn Lane Tigard, OR 97224 Core Aeration $50.00 $25.00 15705 SW Highland Ct. Tigard, OR 97224 Core Aeration $25.00 $25.00 13965 SW Venezia Terrace Tigard, OR 97223 Core Aeration $28.00 $25.00 2007-2008 Landscape Reimbursement 7975 SW Leiser Lane Tigard, OR 972241 Core Aeration $28.00 $25.001 15775 SW Highland Ct. iTigard,OR 972241 Core Aeration $28.00, $25.00! 12745 SW Wills Place iTigard, OR 972231 Core Aeration $28.00; $25.001 12590 SW 133rd Ave. ;Tigard,OR 97223:Core Aeration $50.00 $25.001 14423 SW 130th Tigard,OR 97224 Core Aeration $50.00! $25.001 15260 SW Alderbrook Dr. 'Tigard,OR 97224 Core Aeration __ $28.501 $25.00 114850 SW 92nd Ave. !Tigard,OR ! 972241 Core Aeration $50.001 $25.001 113524 SW Mint Place !Tigard,OR 972231Core Aeration $50.00 $25.001 '9370 SW Martha St. iTigard,OR 972241 Core Aeration $49.00' $25.001 16175 SW Copper Creek Dr. Tigard,OR 972241 Core Aeration $58.801 $25.00 14533 SW 81st Ave Tigard, OR 972241 Core Aeration $50.00; $25.00 X8332 SW Bonaventure Lane Tigard,OR 97224;Core Aeration _ $50.00' $25.00 14590 SW 92nd Ave._ Tigard,OR 97224;Core Aeration $25.00! $25.00 14040 SW 98th Ave. Tigard, OR 97224;Core Aeration $60.00 $25.00 13285 SW Essex Dr. Tigard,OR 97223 Core Aeration $28.00 $25.00 2007-2008 Landscape Reimbursement 9340 SW Mountainview Lane Tigard,OR 97224;Core Aeration $28.001 $25.00: 14576 SW 83th Ct. Tigard,OR 97224!Core Aeration $94.00; $25.00 15510 SW Oaktree Lane Tigard, OR 972241Core Aeration $28.00. $25.00 8253 SW Woody End Tigard, OR 97224 Core Aeration $50.00' $25.00'' 14860 SW 103rd Ave. Tigard, OR 97224 Core Aeration $50.00 $25.00 15119 SW 132nd Terrace Tigard, OR 97224 Core Aeration Hose Timer $44.99 $50.00" 13655 SW Steven Ct. 'Tigard,OR 972231 Core Aeration $76.00; $25.00 8623 SW Hamlet St. Tigard,OR 972241 Core Aeration $50.001 $25.00: 15608 SW Bristlecone Way !Tigard,OR 972231 Core Aeration $50.00; $25.00! 18930 SW Pinebrook St. Tigard,OR 972241 Core Aeration $28.00! $25.00 '101.8.5 SW View Terrace ;Tigard,OR 972241 Core Aeration $50.001 $25.00' 10185 SW Hoodview Dr Tigard,OR 97224'Core Aeration $75.00 $25.00, 16399 SW Hoops Ct. Tigard, OR 97223 Core Aeration $35.00 $25.00 14620 SW Shoue Dr. Tigard, OR 97224 Core Aeration $50.00 $25.00 15424 SW 144th Terrace Tigard, OR 97224 Core Aeration $50.00 $25.00. 2007-2008 Landscape Reimbursement 13485 SW Cresmer Dr. Tigard,OR 97223 Core Aeration $50.00 $25.00 8805 Scheckla Dr. Tigard,OR 97224 Core Aeration $28.00 $25.00 12272 SW Hollow Lane Tigard,OR 97223 Core Aeration $113.82 $25.00 16043 SW Dewberry Lane 'Tigard, OR 97223 Core Aeration $50.00 $25.00 10450 SW Del Monte Dr. Tigard, OR 97224 Core Aeration $50.00 $25.00 12755 SW Danbush Ct. Tigard,OR 97223 Core Aeration $35.00 $25.00 13635 SW Steven Ct. Tigard,OR 97223 Core Aeration Hose Timer $119.35 $50.00 13753 SW Northview Dr Tigard,OR 97223 Core Aeration $40.00 $25.00 8145 SW Ross St. Tigard, OR 97224 Core Aeration $100.00 $25.00 15910 SW Oak Meadow Lane Tigard, OR 97224 Core Aeration $25.00 $25.00 9915 SW Serena Way Tigard,OR 97224 Core Aeration $50.00 $25.00 12790 SW Glacier Lily Cir. Tigard, OR 97223 Core Aeration $35.00 $25.00 11735 SW Lynn St. Tigard, OR 97223 Core Aeration Hose Timer $69.99 $44.99 Douglas, P.O. Box 240534 AK 99824 Core Aeration $28.00 $25.00 10067 SW Lady Marion Dr. Tigard, OR 97224 Core Aeration $50.00 $25.00 2007-2008 Landscape Reimbursement 11945 SW Ann St. (Tigard, OR 97223!Core Aeration $28.00 $25.00 Durham, .7999 SW Whitefurrows Ct. 0R 97224;Core Aeration $50.00 $25.00 1111 SW 108th Ave. ,Tigard,OR 97223 Core Aeration $52.80 $25.00 9900 SW Inez St. Tigard, OR 97224 Core Aeration $65.00 $25.00 15755 SW Serena Ct. Tigard, OR 97224.Core Aeration $52.80 $25.00 11868 SW Morning Hill Dr. ;Tigard, OR 97223 Core Aeration !Hose Timer ; $37.97 $34.97 113158 SW Shore Dr. iTigard,OR 972231 Core Aeration $28.00 $25.00 112997 SW Starview Dr. Tigard,OR , 97224'Core Aeration $28.00! $25.00 11935 SW Burlcrest Dr. :Tigard,OR 97223 Core Aeration $50.00 $25.00 13625 SW Steven Ct. Tigard, OR 97223"Hose Timer $42.99 $25.00 12183 SW Millview Ct. ,Tigard,OR 97223"Core Aeration $54.08; $25.00 12120 SW Summer Crest Dr. Tigard,OR 97223 Core Aeration $50.00 $25.00 9420 SW Mountainview Lane ;Tigard,OR 97224 Core Aeration $50.00 $25.00 14295 SW 80th Place (Tigard,OR 97224 Core Aeration $28.00 $25.00 11898 SW 127th Place iTigard,OR 972231Core Aeration $35.00 $25.00 2007-2008 Landscape Reimbursement 12020 SW Burlheights St. Tigard, OR 97223 Core Aeration $28.00 $25.00 11725 SW 129th Place ..Tigard, OR 97223 Core Aeration $50.00 $25.00 8900 SW Cortland Lane Tigard,OR 97224 Core Aeration $28.00 $25.00 15730 SW Bulrush Lane Tigard, OR 97223 Core Aeration $50.00 $25.00 7947 SW Leiser Lane Tigard, OR 97224 Core Aeration $28.00 $25.00 14045 SW 98th Ave. Tigard,OR 97224 Core Aeration $28.00 $25.00 13325 SW Genesis Loop Tigard,OR 97223 Core Aeration $28.00 $25.00 7705 SW Gentle Woods Dr. Tigard, OR 97224 Core Aeration $50.00 $25.00 9980 SW Garrett St. Tigard, OR 97223 Core Aeration $50.00 $25.00 12730 SW Katherine St. Tigard, OR 97223 Core Aeration $35.00 $25.00 13460 SW 136th Place Tigard,OR 97223 Core Aeration $50.00 $25.00 12843 SW Village Park Lane Tigard,OR 97223 Core Aeration $35.00 $25.00 12921 SW Kameron Way Tigard, OR 97223 Core Aeration $94.00 $25.00 9895 SW Kimberly Dr. Tigard, OR 97224 Core Aeration $50.00 $25.00 14145 SW 97th PI. Tigard,OR 97224 Core Aeration $50.00 $25.00 2007-2008 Landscape Reimbursement 10533 SW Titan Lane Tigard,OR 972241 Core Aeration $35.00 $25.00 :11331 SW Basswood Ct. ,Tigard, OR 972231 Core Aeration $28.00 $25.00 13610 SW Aerie Dr. Tigard, OR 97223;Core Aeration $28.00 $25.00 13916 SW Crist Ct. Tigard,OR 97223 Core Aeration $50.00 $25.00 11817 SW 126th Place Tigard, OR 97223 Core Aeration $50.00 $25.00 8620 SW Inez St. ,Tigard, OR 97224 Core Aeration $25.00 $25.00 15035 SW 91st Ave. Tigard, OR 97224 Core Aeration $20.00 $20.00 13919 SW Northview Dr. ITigard, OR 97223'Core Aeration — _ $50.001 $25.00; '13727 SW Tamaway ITigard,OR 97223 Core Aeration $50.001 $25.001 11690 SW Burlcrest Dr. Tigard, OR 97223 Core Aeration $50.001 $25.001 ;11948 SW 127th Place Tigard, OR 97223 Core Aeration $28.001 $25.001 12923 SW Laurmont Tigard, OR 97223 Core Aeration $35.00 $25.00i 8935 SW Pinebrook St. Tigard, OR 97224 Core Aeration $50.00 $25.00 9970 SW Serena Way Tigard, OR 97224 Core Aeration $28.00 $25.00 12551 SW Morning Hill Dr. Tigard,OR 97223 Core Aeration $50.00 $25.00 2007-2008 Landscape Reimbursement 11545 SW Terrace Trails Dr. Tigard, OR 97223 Core Aeration $28.00 $25.00 14124 SW Springbrook Lane Tigard, OR 97223 Core Aeration $28.00 $25.00 10587 SW Titan Lane Tigard,OR 97224 Core Aeration $35.00 $25.00 10195 SW Hillview St. Tigard,OR 97223'Core Aeration $50.00 $25.00 10040 SW Kable St. Tigard,OR 97224,Core Aeration $50.00 $25.00 10289 SW Elise Ct. Tigard, OR 97224'Core Aeration $35.00 $25.00 13308 SW 157th Ave. Tigard,OR 97223,Core Aeration $50.00 $25.00 17734 SW 81st Place Tigard,OR 97224 Core Aeration $50.00 $25.00 13355 SW Genesis Loop Tigard, OR 97223 Core Aeration $50.00 $25.00 14150 SW 89th Ave. Tigard, OR 97224'Core Aeration $50.00 $25.00 16375 SW Tuscany St. Tigard, OR 97223 Core Aeration $50.00 $25.00 13134 SW Shore Dr. Tigard,OR 97223 Core Aeration $50.00 $25.00 Rain 12208 SW Sweeney Place Tigard, OR 97223 Core Aeration Sensor/Switch $67.97 $42.97 10341 SW Lady Marion Dr. Tigard, OR 97224 Core Aeration $50.00 $25.00 2007-2008 Landscape Reimbursement ,9800 SW Riverwood Lane ITigard,OR 972241 Core Aeration ;Drip irrigation $126.55 $50.00 9865 SW Inez St. ;Tigard, OR 97224�Core Aeration $28.00: $25.001 11345 SW Fairhaven St. ;Tigard, OR 97223?Core-Aeration $50.00i $25.001 7934 SW Ashford St. :Tigard, OR 97224;Core Aeration $50.00; $25.001 12365 SW 132nd Ct. Tigard, OR 97223 Core Aeration $50.00 $25.00 13635 SW Garrett Ct. ,Tigard,OR 97223 Core Aeration $28.00 $25.00 i 11310 SW Fairhaven St. ;Tigard, OR 97223 Core Aeration $50.00 $25.00 11879 SW 125th Ct. ;Tigard,OR 97223,Core Aeration !Drip Irrigation ! $57.991 $50.00 15246 SW Firtree Dr. ;Tigard, OR 972231 Core Aeration $50.001 $25.00; 7818 SW Kingfisher Way Tigard, OR 972241 Core Aeration $50.00' $25.00' 15235 SW Greenfield Dr. Tigard,OR 97224 Core Aeration $28.00 $25.00 13315 SW Chimney Ridge Ct. ,Tigard, OR 97223;Core Aeration $20.00 $20.00 12060 SW Rose Vista Dr. Tigard, OR 97223 Core Aeration $50.00 $25.00 8849 SW Greensward.Lane Tigard, OR 97224 Core Aeration $50.00 $25.00 2007-2008 Landscape Reimbursement 11060 SW Summerlake Dr. ;Tigard, OR 97223 Core Aeration $50.00 $25.00 13639 SW Tamaway Ln. Tigard, OR 97223 Core Aeration $50.00 $25.00 11950 SW Kathrine St. Tigard,OR 97223 Core Aeration $50.00 $25.00 16967 SW 125th Place Tigard,OR 97224 Core Aeration $28.00 $25.00 14025 SW 98th Ave. Tigard, OR 97224 Core Aeration $50.00 $25.00' 11675 SW Fairview Lane Tigard, OR 97223 Core Aeration $38.00 $25.00 16217 SW Tuscany St. Tigard, OR 97223 Core Aeration $35.00 $25.00 13151 SW Yarrow Way Tigard, OR 97223 Core Aeration $50.00 $25.00 13055 SW Brianne Way Tigard,OR 97223 Core Aeration $44.00 $25.00 10606 SW Garden Park PL Tigard, OR 97223 Core Aeration $28.00 $25.00 13725 SW Sandridge Dr. Tigard, OR 97223 Core Aeration $35.00 $25.00 9747 SW Elrose St. Tigard,OR 97224 Hose Timer Core Aeration $75.99 $50.00 12657 SW Terraview Dr. Tigard, OR 97224 Core Aeration $50.00 $25.00 11855 SW James Ct. Tigard, OR 97223 Core Aeration $50.00 $25.00 15467 SW 81st Ave. Tigard, OR 97224 Hose Timer Core Aeration $74.92 $50.00 16954 SW 125th Place Tigard, OR 97224 Core Aeration $40.00 $25.00 2007-2008 Landscape Reimbursement i 15658 SW Coyler Way Tigard,OR 97224 Core Aeration $20.00 $20.00 I 13620 SW Tarleton Ct. Tigard,OR 97224 Core Aeration $40.00 $25.00 17375 SW Brandyshire Ct. Tigard, OR 97224 Core Aeration $50.00 $25.00 8276 SW Bonaventure Ln. Tigard, OR 97224 Core Aeration $50.00 $25.00 I 13295 SW Chimney Ridge Ct. Tigard, OR 97223 Core Aeration $50.00 $25.00 i 12989 SW Black Walnut St. Tigard,OR 97224 Core Aeration $28.00 $25.00 f 13061 SW Merlin Place Tigard,OR ! 97223i Hose Timer Drip Irrigation $43.50 $43.50 i 11305 SW Ironwood Loop Tigard,OR 97223 Core Aeration I $105.001 $25.00 13535 SW Nahcotta Dr. Tigard,OR 97223 Core Aeration $50.00 $25.00 11820 SW James Ct. Tigard,OR 97223 Core Aeration i Hose Timer $89.90 $50.00 10900 SW 115th Ave. Tigard, OR 97223 Core Aeration $50.00 $25.00 1- 14771 SW Rosario Ln. Tigard, OR 97224 Core Aeration $50.00 $25.00 - I 16052 SW Milan Ln. Tigard, OR 97223 Core Aeration $35.00 $25.00 L i 111545 SW Cornell PI. Tigard,OR 97223 Core Aeration $50.00 $25.00 2007-2008 Landscape Reimbursement 13913 SW Linden Dr. Tigard, OR 97223 Core Aeration $50.00 $25.00 16938 SW 125th PI. Tigard, OR 97224 Core Aeration $40.00 $25.00 14098 SW Springbrook Ln. Tigard, OR 97223 Core Aeration $28.00 $25.00 9801 SW Johnson St. Tigard, OR 97223 Core Aeration $50.00 $25.00 8358 SW Dee Ann Ct. Tigard, OR 97224 Core Aeration $50.00 $25.00 11794 SW Swendon Lp Tigard, OR 97223Core Aeration $50.00 $25.00 13665 SW Ashbury Ln. Tigard, OR 97223 Core Aeration $50.00 $25.00 15425 SW 81st Ave. Tigard,OR 97224 Core Aeration Drip Irrigation $61.97 $50.00 15080 SW 141st Tigard,OR 97224 Core Aeration $120.00 $25.00 11785 SW 125th Ct. Tigard, OR 97223 Core Aeration $50.00 $25.00 14469 SW Chesterfield Ln. Tigard,OR 97224 Core Aeration $35.00 $25.00 13270 SW Laurmont Dr. Tigard, OR 97223'Core Aeration $53.10 $25.00 16325 SW Royalty Pkwy Tigard, OR 97224 Core Aeration $50.00 $25.00 11860 SW James Ct. Tigard, OR 97223 Core Aeration $50.00 $25.00 9345 SW Mt.View Ln. Tigard, OR 97224 Core Aeration $50.00 $25.00 15944 SW Sundew Dr. Tigard, OR 97223 Core Aeration $50.00 $25.00 2007-2008 Landscape Reimbursement 15530 SW Oaktree Ln. ;Tigard,OR 97224'Core Aeration $28.00: $25.00' 15175 SW Cabernet Dr. Tigard, OR 972241Core Aeration $50.00, $25.00 9385 SW Millen Dr. Tigard, OR 97224 Core Aeration $45.00 $25.00 13756 SW Charleston Ln. Tigard, OR 97224 Core Aeration $50.00 $25.00 11330 SW Viewmount Ct. Tigard, OR 97223 Core Aeration $63.24 $25.00 12641 SW Snow Brush Ct. !Tigard,OR 97223!Core Aeration $50.00. $25.00' 12176 SW Hollow Ln. iTlgard,OR 972231 Core Aeration $40.00, $25.00; 12333 SW 114th Ter. !Tigard,OR 97223'Core Aeration $50.001 $25.00± 16962 SW 125th PI. 'Tigard,OR 972241 Core Aeration $35.00! $25.00- ;8439 SW Norfolk Ct. 'Tigard,OR 972241 Core Aeration $28.00' $25.00 ,13425 SW Genesis Loop Tigard,OR 972231Core Aeration $79.98 $50.00' 11720 SW Burlcrest Dr. Tigard, OR 97223 Core Aeration $50.00 $25.00 13560 SW Charleston Ln. Tigard, OR 97224 Core Aeration $28.00 $25.00' 116955 SW 125th PI. Tigard,OR 97224!Core Aeration $28.00 $25.00; 2007-2008 Landscape Reimbursement 12651 SW Winterlake Dr. Tigard,OR 972231Core Aeration $50.001 $25.00! 14592 SW Scarlett PI. (Tigard,OR 972241Core Aeration $81.001 $25.001 !13114 SW Starview Dr. (Tigard,OR 972241Core Aeration $28.001 $25.00- 12240 SW Thornwood Dr. Tigard, OR 97224 Core Aeration $28.00 $25.00: 11715 SW Burlcrest Dr. Tigard, OR 97223 Core Aeration $50.00 $25.001 14503 SW 130th Ave. Tigard,OR 97224i Core Aeration $120.00: $25.001 111030 SW Summerlake Dr. (Tigard,OR 972231 Core Aeration i _ $28.001 $25.001 i ;10730 SW Fairhaven St. 'Tigard,OR 97223!Drip Irrigation 3 Hose Timer $48.85 $48.851 112655 SW Falcon Rise Dr. Tigard,OR 97223'Core Aeration — $20.001 $20.001 114112 SW Wagoner PI. (Tigard,OR 97224!Core Aeration I $35.001 $25.001 7768 SW Red Hawk Ct. !Tigard,OR 972241Core Aeration $28.001 $25.001 9232 SW Martha St. !Tigard, OR 97224!Core Aeration Hose Timer $66,99! $41.991 13645 SW Garrett Ct. Tigard, OR 97223 Core Aeration $48.00 $25.001 Durham, ' 7770 SW King Fisher Way iOR 97224 Core Aeration $50.00 $25.00! 2007-2008 Landscape Reimbursement 12801 SW Kameron Way Tigard,OR 97223 Core Aeration $25.00 $25.00 8300 SW Woody End St. Tigard,OR 97224 Core Aeration $28.00 $25.00 16303 SW 103rd Ave. Tigard, OR 97224 Core Aeration $50.00 $25.00 11385 SW Nova Ct. Tigard, OR 97223 Core Aeration $48.00 $25.00 13795 SW 114th Ave. Tigard, OR 97223 Core Aeration $94.00 $25.00 9700 SW Marilyn Ct. Tigard, OR 97224 Core Aeration $50.00' $25.00 12797 SW 113th Place Tigard, OR 97223 Core Aeration Hose Timer $66.99 $41.99 10950 SW Fairhaven Way Tigard,OR 97223 Core Aeration $50.00 $25.00 10080 SW Kable St. Tigard, OR 97224 Hose Timer Core Aeration $81.76 $50.00 13648 SW Lauren Lane Tigard, OR 97223 Core Aeration $28.00 $25.00 12192 SW Quail Creek Ln. Tigard, OR 97223 Core Aeration $40.00 $25.00 13637 SW Westridge Ter. Tigard, OR 97223,Core Aeration $30.00 $25.00 16225 SW Dewberry Ln. Tigard, OR 97223 Core Aeration $20.00 $20.00 8815 SW Avon Ct. Tigard, OR 97224 Core Aeration $50.00 $25.00 2007-2008 Landscape Reimbursement 11150 SW Cottonwood Ln. ;Tigard, OR 972231 Core Aeration $28.00 $25.00 113565 SW Linden Dr. .Tigard, OR 972231 Core Aeration $35.00 $25.00 12251 SW Hollow Ln. Tigard, OR 97221 Core Aeration $40.00 $25.00 11600 SW Sheffield Tigard, OR 97223 Core Aeration Hose Timer $51.99 $41.99 Durham, 7968 SW Whitefurrows Ct. OR 97224 Core Aeration $28.00 $25.00 9846 SW Peppertree Ln. Tigard, OR 97224'Core Aeration $50.00 $25.00 14540 SW Shoue Dr. 'Tigard,OR 972241 Core Aeration $40.00i $25.00 13575 SW 124th Ave. Tigard, OR 972231 Core Aeration $28.00 $25.00 12213 SW Hollow Lane Tigard,OR 97223i Core Aeration $35.00 $25.00 Rain 12235 SW Bull Mountain Rd. ;Tigard, OR 97224,Drip Irrigation Sensor/Switch $84.69 $34.99 14647 SW Pinot Ct. Tigard, OR 97224 Core Aeration $50.00! $25.00 11560 SW Terrace Trails Dr. Tigard,OR 97223 Core Aeration $50.00 $25.00 14540 SW Crest Ridge Ct Tigard, OR 97224 Core Aeration $50.00 $25.00 13402 SW 122nd Ave. Tigard, OR 97223 Core Aeration $40.00 $25.00 2007-2008 Landscape Reimbursement 14355 SW 86th Ave. Tigard, OR 97224 Core Aeration $35.00 $25.00 9235 SW Milleu Dr. Tigard, OR 97224 Core Aeration Hose Timer $59.99 $50.00 10200 SW Hoodview Dr. Tigard,OR 97224 Core Aeration $68.00 $25.00 15369 SW Roundtree Dr. Tigard,OR 97223 Core Aeration $57.00 $25.00 9725 Sattler St. Tigard,OR 97224 Core Aeration $75.00 $25.00 10225 SW Riverwood Lane Tigard,OR 97224 Core Aeration $35.00 $25.00 14187 SW Tewkesbury Dr. Tigard,OR 97224 Core Aeration $35.00 $25.00 12120 SW Ann Place Tigard,OR 97223 Core Aeration $35.00 $25.00 8987 SW Greensward Lane Tigard,OR 97224 Core Aeration $50.00 $25.00 14598 SW Moet Ct. Tigard, OR 97224 Core Aeration $50.00 $25.00 10330 SW Serena Way Tigard, OR 97224 Core Aeration Drip Irrigation $55.48 $50.00 12275 SW Hollow Ln. Tigard, OR 97223 Core Aeration Drip Irrigation $79.49 $50.00 12321 SW Quail Creek Lane Tigard, OR 97223 Core Aeration $40.00 $25.00 12345 SW 131st Ave Tigard, OR 97223 Core Aeration $35.00 $25.00 2007-2008 Landscape Reimbursement 11946 SW Viewcrest Ct. Tigard,OR 97224 Core Aeration $50.00 $25.00 12110 SW 123rd Ct. Tigard, OR 97223 Core Aeration $35.00 $25.00 14335 SW 114th Tigard, OR 97224 Core Aeration $579.60 $25.00 12095 SW 118th Ave. Tigard,OR 97223 Core Aeration $35.00 $25.00 14743 SW Scarlett Dr. Tigard, OR 97224 Core Aeration $68.20 $25.00 15190 SW 139th Ave. Tigard, OR 97224 Core Aeration $50.00 $25.00 12643 SW Falcon Rise Dr. Tigard,OR 97223 Core Aeration $35.00 $25.00 11990 SW Springwood Dr. Tigard, OR 97223 Core Aeration Hose Timer $74.87 $49.87 11611 SW Tallwood Dr. Tigard,OR 97223 Core Aeration $28.00 $25.00 10954 SW Chateau Ln. Tigard,OR 97224 Core Aeration $64.00 $25.00 12055 SW 118th Tigard,OR 97223 Core Aeration $35.00 $25.00 12263 SW Hollow Lane Tigard,OR 97223 Core Aeration $40.00 $25.00 15362 SW Turnagain Dr. Tigard, OR 97224 Core Aeration $50.00 $25.00 16932 SW 125th PI. Tigard, OR 97224 Core Aeration $40.00 $25.00 15762 SW 87th Ave. Tigard, OR 97224 Core Aeration $87.00 $25.00 15050 SW 141st Ave. Tigard, OR 97224 Core Aeration $35.00 $25.00 2007-2008 Landscape Reimbursement 12885 SW 107th Ct. Tigard, OR 97223 Core Aeration $50.00 $25.00 14305 SW Fanno Creek Loop ,,Tigard, OR 97224;Core Aeration ! $20.00 $20.00 13305 SW Howard Dr. ;Tigard, OR 97223;Core Aeration $45.001 $25.00. 13573 SW Aerie Dr. Tigard, OR 97223 Core Aeration $50.00 $25.00 14685 SW Rask Ter. Tigard, OR 97224 Core Aeration $50.00 $25.00 12175 SW Hollow Ln. Tigard, OR 97223 Core Aeration $20.00 $20.00 13615 SW 115th Ave. 'Tigard,OR 97223iCore Aeration $50.00' $25.00 13895 SW 159th Ter ,Tigard, OR 97223'Core Aeration $50.00; $25.00 11550 SW Glenwood Ct. 'Tigard,OR 97223 Core Aeration $75.00] $25.00 12493 SW Quail Creek Ln. {Tigard, OR 97223 Core Aeration $40.001 $25.00; i 12163 SW Hollow Lane Tigard, OR 97223;Core Aeration $20.001 $20.00. 14938 SW 116th Pl. Tigard,OR 97224,Core Aeration $50.001 $25.00 11910 SW Morning Hill Dr. Tigard, OR 97223 Core Aeration $28.00 $25.00 14697 SW Woodhue St. Tigard, OR 97224 Core Aeration $50.00 $25.00 8910 SW Reiling St. Tigard, OR 97224 Core Aeration $50.00 $25.00 2007-2008 Landscape Reimbursement 16331 SW Hoops Ct. ,Tigard,OR 972231 Core Aeration Hose Timer $92.99 $50.00 i I j 11085 SW Summer Lake Dr. Tigard,OR 97223 Core Aeration $20.00 $20.00 11690 SW Penn Ct. Tigard, OR 97223 Core Aeration $35.00 $25.00 11796 SW 127th Place Tigard, OR 97223 Core Aeration $40.00 $25.00 14680 SW 141th Ave Tigard, OR 97224 Core Aeration $28.00 $25.00 14669 SW Woodhue St. Tigard, OR 97224 Core Aeration $35.00 $25.00 8021 SW Viola Tigard, OR 97224 Core Aeration $75.00 $25.00 9759 SW Elrose St. Tigard,OR 972241 Hose rimer $29.99 $25.00 15550 SW Oaktree Lane Tigard,OR 97224 Core Aeration $50.00 $25.00 + 11408 SW Ironwood Lp Tigard,OR 97223 Core Aeration $28.00 $25.00 13756 SW Walnut Lane Tigard,OR 97223 Core Aeration $50.00 $25.00 13400 SW Doe Lane Tigard, OR 97223 Core Aeration $28.00 $25.00 _I _ 11038 SW 131st Place Tigard, OR 97223 Core Aeration Hose Timer $66.99 $50.00 14825 SW Brooklet Place Tigard, OR 97224 Core Aeration $50.00 $25.00 + I I 8370 SW Arthur Ct. Tigard, OR 97223 Core Aeration I $35.00 $25.00 I L15237 SW 98th Tigard,OR 972241Core Aeration ! $50.00 $25.00 2007-2008 Landscape Reimbursement 10870 SW 115th Ave Tigard, OR 97223 Core Aeration Drip Irrigation $55.26 $50.00 12005 SW Ann St. Tigard, OR 97223 Core Aeration $50.00 $25.00 14020 SW 158th Terr Tigard,OR 97224Core Aeration $75.00 $25.00 12958 SW Pine View St. Tigard,OR 97224 Core Aeration $28.00 $25.00 11105 SW Summer Lake Dr. Tigard, OR 97223 Core Aeration $50.00 $25.00 11853 SW 113th Place Tigard, OR 97223 Core Aeration $50.00 $25.00 13258 SW Laurmont Dr. Tigard, OR 97223 Core Aeration $50.00 $25.00 14735 SW Peachtree Dr. Tigard, OR 97224 Core Aeration $50.00 $25.00 14872 SW 116th Place Tigard,OR 97224 Core Aeration $28.00 $25.00 15013 SW Scarlett Dr. Tigard, OR 97224 Core Aeration $50.00 $25.00 12734 SW Morning Hill Ct. Tigard, OR 97223 Core Aeration $50.00 $25.00 11575 SW Hazelwood Lp Tigard,OR 97223 Core Aeration $50.00 $25.00 16655 SW Cambridge Dr. Tigard, OR 97224 Core Aeration Drip Irrigation $120.00 $50.00 12270 SW Aspen Ridge Dr. Tigard, OR 97224'Core Aeration $28.00 $25.00 2007-2008 Landscape Reimbursement 13659 SW Essex Dr. Tigard, OR 97223'Core Aeration $28.00; $25.00 — ^—_ - 12186 SW Quail Creek Lane ;Tigard,OR 97223,Core Aeration Hose Timer $79.92;— $50.00 8950 SW Reiling St. ;Tigard, OR 97224 Drip Irrigation Hose Timer $69.98 $50.00 14252 SW 134th Dr. Tigard,OR 97224 Core Aeration $50.00 $25.00 11241 SW Summer Lake Dr. Tigard,OR 97223 Core Aeration Hose Timer $53.96 $43.96 14921 SW 116th PI. Tigard,OR 97224 Core Aeration $35.00 $25.00 13023 SW Katherine St. Tigard,OR 97223 Core Aeration $50.00 $25.00 9580 SW Pihas St. Tigard,OR 97223 Core Aeration $28.00 $25.00 Rain 11392 SW Megan Ter. Tigard, OR 972231 Drip Irrigation .Sensor/Switch $55.96 $40.98 115878 SW Deklab Tigard,OR 97224;Core Aeration $28.001 $25.00! 12201 SW Hollow Lane Tigard,OR 97223;Core Aeration $40.001 $25.00 _— - Beaverton, — P.0 Box 984 OR 97075 Core Aeration $35.00 $25.00 12933 SW Wilminigton Lane Tigard,OR 97224 Core Aeration Drip Irrigation $54.24 $50.00 12325 SW 10th Dr. Tigard, OR 97223 Core Aeration $60.00 $25.00 11490 SW Sonne PI. Tigard, OR 97223 Core Aeration $50.00 $25.00 2007-2008 Landscape Reimbursement 13149 SW Morningstar Dr. Tigard, OR 97223 Core Aeration $28.00 $25.00 Rain 15370 SW Burgundy St. Tigard, OR 97224 Core Aeration Sensor/Switch $111.99 $50.00 13230 SW Howard Dr. Tigard, OR 97223Core Aeration $50.00 $25.00 8312 SW Langtree St. Tigard, OR 97224 Core Aeration $50.00 $25.00 9835 SW Kimberly Dr. Tigard, OR 97224 Core Aeration $50.00 $25.00 11653 SW Woodlawn Ct. Tigard,OR 97223 Core Aeration $50.00 $25.00 15508 SW 76th Ave. Tigard,OR 97224 Core Aeration $50.00 $25.00 8740 SW Reiling St. Tigard,OR 97224 Core Aeration $50.00 $25.00 P.O. Box 230126 Tigard, OR 97281 Core Aeration $28.00 $25.00 12968 SW Mayview Way Tigard,OR 97223 Core Aeration Drip Irrigation $65.40 $50.00 15310 SW 144th Terr. Tigard, OR 97224 Core Aeration $28.00 $25.00 13141 SW Bouneff St. Tigard, OR 97223 Core Aeration $50.00 $25.00 10742 SW Naeve St. Tigard,OR 97224 Core Aeration $50.00 $25.00 9360 SW Julia Place Tigard, OR 97224 Core Aeration $50.00 $25.00 14425 SW 93rd Ave Tigard, OR 97224 Core Aeration Drip Irrigation $85.00 $50.00 2007-2008 Landscape Reimbursement 15461 SW 82nd PI. ,Tigard,OR 97224,Core Aeration $28.00 $25.00 City of Tigard �1 13129 SW Hall Blvd. - Tigard, OR 97223 Phone: 903-639-4171 TIGARD FAX TRANSMITTAL Date April 1, 2009 Number of pages including cover sheet 3 To: al*n*, e City of King City (Fax No. 503-639-3771) The City of Durham (Fax No. 503-598-8595) From: Greer Gaston Co: City of Tigard Fax#: 503.684.8840 Ph#: 503.718.2595 SUBJECT: Intergovernmental Water Board Meeting Agenda MESSAGE: Please post the attached agenda for the upcoming meeting of the Intergovernmental Water Board. Thank you. I:WNGTAKDO, Intergovernmental Water Board — Agenda SERVING TIGARD,KING CITY,DURHAM AND THE UNINCORPORATED AREA MEETING DATE: Wednesday, April 8, 2009 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions Call the meeting to order, staff to conduct roll call. 2. Approval of Minutes — March 11, 2009 Action: Motion to approve the March 11, 2009 minutes. 3. Public Comments Call for comments from the public. 4. Garrison Appeal of Leak Credit — Ms. Smith-Wagar Action: Motion to award an additional credit to Gary Garrison 5. Water Supply Update - Mr. Goodrich 6. Review the City of Tigard's Utility Services Delinquent Account Policy — Continued- Ms. Smith-Wagar Action: No action required. The Board will be asked to make a recommendation on the policy at its next meeting. 7. Consider Making a Recommendation to the City of Tigard on the Residential Credit for Leak Adjustment Policy — Mr. Koellermeier Action: Motion to recommend the City of Tigard adopt the Residential Credit for Leak Adjustment Policy. 8. Discussion of the City of Tigard's Intent to Apply for American Recovery and Reinvestment Act Funds Action: No action required. 9. Discussion on Rewriting/Revising 1993 Intergovernmental Agreements between Durham and the City of Tigard, King City and the City of Tigard, and the Tigard Water District and the City of Tigard - Continued - Commissioner Carroll Action: No action required. 10. Informational Items 11. Non-Agenda Items Call for non-agenda items from the Board. INTERGOVERNMENTAL WATER BOARD AGENDA—APRIL 8, 2009 Cityof Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.dgard-or.gov I Page 1 oft 12. Future Agenda Items Schedule Date Item May 13, 2009 Consider Making a Recommendation to the City o.f Tigard on the Utility Services Delinquent Account Policy. May 13, 2009 Consider Making a Recommendation on the City of Tigard's Proposed Water Division Budget. May 13, 2009 Consider Making a Recommendation on the City of Tigard's Proposed Water Capital Improvement Program. To Be Announced Additional Tenancy in Common Agreements for Properties within the Tigard Water Service Area. To Be Announced Review the Billing Insert Policy. 13. Next Meeting: ■ May 13, 2009 at 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street,Tigard, Oregon 14. Adjournment Action: Motion for adjournment. Executive Session The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. INTERGOVERNMENTAL WATER BOARD AGENDA-APRIL 8, 2009 Cityof Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of2 hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of TiCard PW 5036848840 4/ 1 /2009 4 : 45PM Last Transaction Date Time Type Identification Duration Pages Result 04/01 04: 44p Fax Sent 5036393771 0: 55 3 OK hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 4/ 1 /2009 4 : 43PM Last Transaction Date Time Type Identification Duration Pages Result 04/01 04 : 42p Fax Sent 5035988595 1 : 06 3 0K