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04/08/2008 - Packet Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD Intergovernmental Water Board Name of Board, Commission or Committee Apr%, 4 aU 9 ate of Meeting To the best of my knowledge this is the complete meeting packet. I was not the meeting organizer nor did I attend the meeting;I am simply the employee preparing the paper record for archiving. This record came from Greer Gaston's office in the Public Works Building. Kristie Peerman Print Name Signature 3 /-2--Al Date Intergovernmental Water Board — Agenda SERVING TIGARD, KING CITY,DURHAM AND THE UNINCORPORATED AREA MEETING DATE: Tuesday April 8, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions Call the meeting to order, staff to conduct roll call. 2. Public Comments Call for comments from the public. 3. Richard K. Brown Credit for Leak Request - Roger Dawes Action: Motion to issue a credit in the amount of$792.09. 4. Thomas Tang Credit for Leak Request - Roger Dawes Action: Motion to issue a credit in the amount of$572.88. 5. Review New Information/Options on the Fourth Amendment to the Joint Funding Agreement for the Tualatin Basin Water Supply Project - Dennis Koellermeier Action: No action required; information only. 6. Discussion of Water Rates - Dennis Koellermeier Action: No action required; information only. 7. Water Supply Update - Mr. Goodrich 8. Informational Items 9. Non-Agenda Items Call for non-agenda items from Board. 10. Future Agenda Items ■ Update on water partnership negotiations with the City of Lake Oswego. ■ Review: - Proposed revisions to the credit for leak policy. - Proposed revisions to the Billing and Collection of Utility Charges section of the Tigard Municipal Code. - The billing insert policy. INTERGOVERNMENTAL WATER BOARD AGENDA—APRIL 8, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft 11. Next Meetings: ■ Special Joint Meeting with the Tigard and Lake Oswego City Councils, April 15, 2008, 7 p.m. Lake Oswego City Hall, 380 A Avenue, Lake Oswego. ■ May14, 2008, 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street,Tigard, Oregon 12. Adjournment Action: Motion for adjournment Executive Session The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. INTERGOVERNMENTAL WATER BOARD AGENDA—APRIL 89 2008 Cityof Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.dgard-or.gov I Page 2 oft City of Tigard Tigard Business Meeting — Agenda TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) CITY CENTER DEVELOPMENT AGENCY(CCDA) ft MEETING DATE: April 8, 2008 MEETING LOCATION: City of Tigard—Town Hall, 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:3012.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (IDD -Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling. 503-639-4171, ext. 2410 (voice) or 503-684-2772 (IDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA TIGARD CITY COUNCIL/LCRB/CCDA AGENDA-April 8, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 5 City of Tigard Tigard Business Meeting — Agenda TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) CITY CENTER DEVELOPMENT AGENCY(CCDA) MEETING DATE/TIME: April 8,2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard—Town Hall, 13125 SW Hall Blvd.,Tigard, OR 97223 6:30 PM • STUDY SESSION JOINT MEETING WITI-I INTERGOVERNMENTAL WATER BOARD ■ Staff Report: Public Works Department • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660(2) (h),to discuss pending litigation with legal counsel. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order-City Council,Local Contract Review Board,and City Center Development Agency 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications&Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. PROCLAMATION: ARBOR DAY—APRIL 10,2008 • Mayor Dirksen 3. PRESENT TREE STEWARDSHIP AWARDS • Staff Report: Community Development Department TIGARD CITY COUNCIL/LCRB/CCDA AGENDA—April 8. 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 5 4. CITIZEN COMMUNICATION (Two Minutes or Less,Please) • Tigard High School Student Envoy Megan Foltz • Tualatin Valley Fire&Rescue Captain Chris Dawson Quarterly Report • Citizen Communication—Sign Up Sheet • Follow-up to Previous Citizen Communication 5. CONSENT AGENDA: (Tigard City Council and City Center Development Agency) These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 5.1 Approve City Council Minutes for December 18,2007,and January 4 and February 5,2008. 5.2 Receive and File: a. Council Calendar b. Tentative Agenda 5.3 Approve Budget Amendment No. 13 to the FY 2008-09 Budget to Increase Appropriations in the Human Resources Budget within the Policy and Administration Program to Reflect the Costs Associated with a City-wide Organizational Assessment—Resolution No. 08- 5.4 Local Contract Review Board a. Award Contract Amendment for Design Services for Phase 3 (Burnham Street Improvements) to the Tigard Downtown Comprehensive Streetscape Project • Consent Agenda-Items Removed for Separate Discussion: Any hemsgnested to be nmoved from the Consent Agenda far separate dzscxuaan wild be considered immediately after the Cosrnczl/City Center Development Agency bas voted on those items which do not need duaission. 6. QUASI-JUDICIAL PUBLIC HEARING—CROSS ANNEXATION (ZCA 2008-00001) REQUEST: Annexation of one parcel containing 0.53 acre on SW Beef Bend Road and right-of- way on SW Beef Bend Road for a total of 1.33 acre into the City of Tigard. The applicant received land use approval from Washington County on March 20, 2007 to develop the parcel into 3 lots (Washington County Project # L060553). Because the available storm sewer and water services are within the City of Tigard and maintained by the City, the property must be annexed. The two owners of the subject parcel have consented to the annexation. The parcel is contiguous to the City on three sides and the property across the street is in King City. Portions of right-of-way that extend beyond the subject parcel's frontage have been included with this proposal at the City's request. All right-of- way included in this proposal is contiguous to the City limits. LOCATION: 12615 SW Beef Bend Road;Washington County Tax Map (WCTM) 2S109DD,Tax Lot 200. Proposed additional right-of-way is located on WCTM 2S1091313 and 2S110CB. TIGARD CITY COUNCIL/LCRB/CCDA AGENDA-April 8, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.dgard-or.gov I Page 3 of 5 COUNTY ZONE: R-6 District (Residential 6 Units Per AcrelThe purpose of the Washington County R-6 District is to implement the policies of the Comprehensive Plan for areas designated for residential development at no more than six (6) units per acre and no less than five (5) units per acre, except as specified by Section 300-2 or Section 303-6. The intent of the R-6 District is to provide the opportunity for more flexibility in development than is allowed in the R-5 District. EQUIVALENT CITY ZONE: R-7: Medium-Density Residential District. The City of Tigard R-7 zoning district is designed to accommodate attached single-family homes, detached single- family homes with or without accessory residential units, at a minimum lot size of 5,000 square feet, and duplexes, at a minimum lot size of 10,000 square feet. Mobile home parks and subdivisions are also permitted outright. Some civic and institutional uses are also permitted conditionally. APPLICABLE REVIEW CRITERIA: The approval standards for annexations are described in Community Development Code Chapters 18.320 and 18.390, Comprehensive Plan Policies 2 and 10; ORS Chapter 222;and Metro Code Chapter 3.09. a. Open Public Hearing—Mayor b. Statement by City Attorney Regarding Procedure C. Declarations or Challenges - Do any members of Council wish to report any ex parte contact or information gained outside the hearing,including any site visits? - Have all members familiarized themselves with the application? - Are there any challenges from the audience pertaining to the Council's jurisdiction to hear this matter or is there a challenge on the participation of any member of the Council? d. Staff Report: Community Development Department e. Public Testimony - Proponents Applicant Other Proponents - Opponents - Rebuttal/Final argument by applicant f. Staff Recommendation g. Close Public Hearing h. Council Discussion and Consideration: Ordinance No. 08- 7. FINALIZE SANITARY SEWER REIMBURSEMENT DISTRICT NO.44(CHERRY DRIVE) a. Open Public Hearing b. Declarations or Challenges C. Staff Report: Community Development Department d. Public Testimony e. Staff Recommendation f. Council Discussion g. Close Public Hearing h. Council Consideration: Resolution No. 08- Recess City Council Meeting(Motion by Council) TIGARD CITY COUNCIL/LCRB/CCDA AGENDA—April 8, 2008 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.dgard-or.gov I Page 4 of 5 Convene City Center Development Agency (CCDA)Meeting:Approximately 8:50 p.m. • Call City Center Development Agency to Order: Chair Dirksen • Roll Call: Chair and Board Members of City Center Development Agency 8. CONSIDER ADOPTION OF DOWNTOWN IMPLEMENTATION STRATEGY — FISCAL YEAR 2008-2009 a. Staff Report: Community Development Department b. City Center Development Agency Discussion C. City Center Development Agency Consideration: Motion to Adopt the Fiscal Year 2008-2009 Downtown Implementation Strategy Adjourn City Center Development Agency(CCDA)Meeting(Motion by CCDA) Reconvene City Council Meeting: Approximately 8:55 p.m. 9. COUNCIL LIAISON REPORTS 10. NON-AGENDA ITEMS 11. EXECUTIVE SESSION:The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 12. ADJOURNMENT 1:\ADM\Cathy\CCA\2008\080408p business.doc TIGARD CITY COUNCIL/LCRB/CCDA AGENDA—Apri18, 2008 City of Tigard ( 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 5 of 5 hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 4/2/2008 5 : 47PM Last Transaction Date Time Type Identification Duration Pages Result 04/02 05: 43p Fax Sent 5035988595 3: 03 9 OK hp officejet 4200 series 4215 Personal Printer/Fax/Copier/Scanner Log for City of Tigard PW 5036848840 4/2/2008 5: 52PM Last Transaction Date Time Type Identification Duration Pages Result 04/02 05: 49p Fax Sent 5036393771 2: 33 9 OK Sign-in Sheet Intergovernmental Water Board Meeting Date: Xo,/ 8� a oog Name Do you wish If yes, please give your address please print to speak to the Board? John Q. Public Yes 13125 SW Hall Blvd. Tigard OR 97223 I s8vo Ett) A 0 c� p Intergovernmental Water Board (IWB) Meeting Minutes April 8, 2008 Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buehner Representing the City of Tigard Patrick Carroll Representing the City of Durham Julie Russell Representing the Tigard Water District Bill Scheiderich Member At-Large (Arrived 5:46 p.m.) Dick Winn Representing the City of King City Members Absent: None Staff Present: Public Works Director Dennis Koellermeier Water Quality & Supply Supervisor John Goodrich Financial Operations Manager Roger Dawes IWB Recorder Greer Gaston 1. Call to Order, Roll Call and Introductions Commissioner Carroll called the meeting to order at 5:30 p.m. 2. Public Comments: None 3. Richard K. Brown Credit for Leak Request Mr. Dawes provided background information regarding this credit for leak request. Commissioner Carroll proposed the Board approve the credit calculated and then split the difference of the remaining balance with the customer. Commissioner Buehner so moved; Commissioner Winn seconded the motion. The motion was passed by unanimous vote, with Commissioners Buehner, Carroll, Russell, and Winn voting yes. 4. Thomas Tang Credit for Leak Request Mr. Dawes provided background information regarding this credit for leak request. He described the chronology of contact with the customer. Initial contact was made on November 16, 2007; the leak was repaired on February 1, 2008. The leak was not repaired within the required ten days. Commissioner Carroll proposed the Board not grant the credit. Commissioner Winn so moved; Commissioner Buehner seconded the motion. The motion was passed by majority vote, with Commissioners Carroll, Russell, and Winn voting yes and Commissioner Buehner voting no. 5. Review New Information/Options on the Fourth Amendment to the Joint Funding Agreement for the Tualatin Basin Water Supply Project (TBWSP) Intergovernmental Water Board Minutes April 8,2008 1 Mr. Koellermeier summarized his April 1, 2008 memo on the Tualatin Basin Water Supply Project and gave a PowerPoint presentation on future water sources. The memo and PowerPoint are on file in the IWB record. Note: Commissioner Scheiderich arrived at 5:46 The Board discussed the fact that it may loose its representation on the TBWSP should it withdraw from the project for a year. The Board discussed which water options offered ownership of infrastructure and water rights and when system development charges could be used. Commissioner Scheiderich questioned TBWSP timeline projections. He said the environmental impact study was long overdue. Other deadlines have not been met. He reported a master plan update, with new cost information, was also in the works. Commissioner Buehner requested the Board continue its discussion during its joint meeting with the Tigard City Council, which immediately followed this meeting. 6. Discussion of Water Rates Mr. Koellermeier summarized a revised water rate issue paper that had been distributed to the Board. The paper is on file in the IWB record. The paper will also be presented to the City of Tigard Budget Committee. Rate recommendations may need to be increased once a future water source is identified and development begins. Previous rate increases were discussed. Commissioner Buehner proposed upping the proposed rate increases to seven percent for the next four years. She inquired if other Commissioners supported this suggestion. Board consensus was to up the proposed rate increases to seven percent for the next four years. 7. Water Supply Update Mr. Goodrich reported: ■ Average demand is between 4 and 4.3 million gallons per day. • Injection is completed at aquifer storage and recovery wells. ■ The city continues to purchase 3 million gallons per day per our Portland contract. • Proper abandonment of the two private wells is progressing. 8. Informational Items: None 9. Non-Agenda Items: None 10. Future Agenda Items ■ Update on water partnership negotiations with the City of Lake Oswego. ■ Review: - Proposed revisions to the credit for leak policy. - Proposed revisions to the Billing and Collection of Utility Charges section of the Tigard Municipal Code. - The billing insert policy. Intergovernmental Water Board Minutes April 8,2008 2 At the request of Commissioner Buehner, Commissioner Carroll indicated the Board should revisit joint tenancy agreements for uncontested properties. Mr. Koellermeier indicated he would bring the list of properties considered for tenancy in common agreements back to the Board at its next meeting. 11. Next Meetings ■ Special Joint Meeting with the Tigard and Lake Oswego City Councils, April 15, 2008, 7 p.m. Lake Oswego City Hall, 380 A Avenue, Lake Oswego ■ May14, 2008, 5:30 p.m. Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon 12. Adjournment At 6:27 p.m. Commissioner Winn motioned to adjourn the meeting; Commissioner Buehner seconded the motion. The meeting was adjourned by unanimous vote, with Commissioners Buehner, Carroll, Russell, Scheiderich and Winn voting yes. IWB Chair Greer A. Gaston, IWB Recorder Date: Intergovernmental Water Board Minutes April 8,2008 3 Agenda Item No.: 3 IWE Meeting Date: 4-8-08 441. MEMORANDUM TO: Intergovernmental Water Board FROM: Roger Dawes, Financial Operations Manager RE: Richard K Brown Utility Account DATE: March 26, 2008 The attached credit for leak request is being forwarded to you for approval at the neat scheduled meeting on April 8, 2008. The method used in calculating the amount of dhe credit is based on the existing policy and there are no extenuating circumstances to this particular request. As noted in die request, the house has been vacant since October 2007. New owners had not yet moved into die house, the final meter read showed the water leak on February 8, 2008. Repairs were made as soon as they were notified of the leak. The credit in the amount of$792.09 was calculated for the billing period of December 27, 2007 to January 31, 2008 and required your Board approval before processing. If you have any question regarding this request, please feel free to call me directly at 503- 718-2493. Attached is a history of meter consumption, all documentation of die leak being repaired that was submitted by the customer. Utility Billing Account History Report n User Name: Jamie City Name: CITY OF TIGARD Printed: 03/26/2008- 9:1]:AM Account Status: Delete Total Acct Balance: 1,608.75 Connect Date: 06/04/2004 Final Date: 01/31,'2008 Deposits: 0.00 Refunds: 0.00 Customer Name: PARK WEST PROPERTIES INC Owner name: MOOD, RANDY&TINA Customer Address: 12670 SW 68TH AVE#,'300 Service Address: 17500 SW CAESAR TER TIGARD,OR 97223 Home Phone: (503)620-8860 Ext. Business Phone: ( ) - Ext. Customer Number: 015389 001 Reference Number: 9103100 Tran Date Tran Type Amount Description Water Sewer SWM Penalty Misc StrMnt Sery 7 Sery 8 Current Balance By Service 1,608.75 0.00 0.00 0.00 0.00 0.00 0.00 0.00 01/31/3008 Balance 1,608.75 1.608.75 01/31/2008 Billing 1,608.75 1,608.75 01/11/2008 Payment -20.15 -2015 01/02/2008 Balance 20.15 20.15 01/02/2008 Billing 20.15 20.15 11/15/2007 Payment -121.89 -121.89 11/07/2007 Balance 121.89 121.89 11/07/2007 Billing 121.89 121.89 09/17/2007 Payment -205.86 -205.86 09/05/2007 Balance 205.86 205.86 09/05/2007 Billing 205.86 205.86 07/12/2007 Payment -93.66 -93.66 07/04/2007 Balance 93.66 93.66 07/04/2007 Billing 93.66 93.66 05/14/2007 Payment -21.06 -21.06 05/02/2007 Balance 21.06 21.06 05/02/2007 Billing 21.06 21.06 03/20/2007 Payment -23.26 -23.26 03/07/2007 Balance 23.26 23.26 03/07/2007 Billing 23.26 23.26 02/21/2007 Payment -21.06 -21.06 01/03/2007 Balance 21.06 21.06 01/03/2007 Billing 21.06 21.06 11/09/2006 Payment -16221 CREDIT CARD -162.21 11/222006 Balance 162.21 162.21 UB-Account History List(Printed: 03/26/2008- 9:11:AM) Page: I Customer Number: 015289 001 Reference Number: 9103100 Tran Date Tran Type Amount Description Water Sewer SWM Penalty Misc StrMnt Sery 7 Sery 8 11/22/2006 Billing 162.21 162.21 09/20/2006 Payment -24219 -247.19 09/06/2006 Balance 247.19 247.19 09/06/2006 Billing 247.19 247.19 07/24/2006 Payment -19.64 -19.64 07/05/2006 Balance 19.64 19.64 07/05/2006 Billing 19.64 19.64 05/16/2006 Payment -15.54 -15.54 05/03/2006 Balance 15.54 15.54 05/03/2006 Billine 15.54 I5.54 03/14/2006 Payment -11.44 -11.44 03/01/2006 Balance 11.44 11.44 03/01/2006 Billing 11.44 11.44 01/17/2006 Payment -109.84 -109.84 01104/2006 Balance 109.84 109.84 01/04/2006 Billing 109.84 109.84 11/14/2005 Payment -5.09 -5.09 11/02/2005 Balance 5.09 5.09 11/02/2005 Billing 5.09 5.09 09/15/2005 Payment -77.90 -77.90 09/07/2005 Balance 77.90 77.90 09/07/2005 Billing 77.90 77.90 07/21/2005 Payment -16.46 -16.46 07/06/2005 Balance 16.46 16.46 07/06/2005 Billing 16.46 16.46 05/17/2005 Payment -14.54 -14.54 05/04/2005 Balance 14.54 14.54 05/04/2005 Billing 14.54 14.54 03/16/2005 Payment -10.70 -10.70 03/02/2005 Balance 10.70 10.70 03/02/2005 Billing 10.70 10.70 01/19/2005 Payment -20.30 -20.30 01/05/2005 Balance 20.30 20.30 01/05/2005 Billine 20.30 20.30 11/15/2004 Payment -58.66 -58.66 11/03/2004 Balance 58.66 58.66 11/03/2004 Billing 58.66 58.66 09/17/2004 Payment -147.65 -147.65 09/01/2004 Balance 147.65 147.65 09/01/2004 Billing 147.65 147.65 07/21/2004 Payment -31.81 -31.81 07/07/2004 Balance 31.81 31.81 07/072004 Billing 31.81 31.81 UB-Account History List(Printed: 03/26/2008- 9:11:AM) Page: 2 Customer Number:015289 001 Reference Number. 9103100 Route Sequence Serial 0091 -3100-8911 Read Date Reading Consumption Final Bill 01/31/2008 1,091 682 12/27/2007 409 6 11/01/2007 403 51 08/29/2007 352 91 06/26/2007 261 40 04/25/2007 221 7 02/282007 214 8 12/28/2006 206 7 10/25/22006 199 74 08/31/2006 125 118 06/28/2006 7 7 Ncw Meter 04!2612006 0 0 UB-Account History List(Printed:03/26/2008- 9:1LAM) Page: 3 02-25-' 08 08;22 FROM- T-874 P002/003 F-205 REQUEST FOR ADJUSTMENT DUE TO A LEAK The City of Tigard has a policy of issuing partial credits for leaks that are repaired in a timely armer. The city&-xprc:N leaks to be repaired withia ten days of discovery. Credits are based on your average usage for the same period in previous years. This average is deducted from the total consumption used during the time of the leak. The excess usage is charged at the wholesale rate of water,with the difference between wholesale and resale cosi deducted 1 from the utility account as the Credit for Leak Please describe the specific circumstances o£your request Q r S� 'f d/off' !�/ �rz Q� Date leak found: ��a/a Date leak repaired: "P-//3�0�' Accou.nt#: Location of Service: / Z 5,26 15w Customer Name: ?GG o/ � 8�y4Jr7 Mailing Address: t.- 7 d SLc/ (aS''� . (1C OrZ 7L �3�2v-fid d Street address City State Zip phone DOCUMENTATION YOU MUST SUBMIT COPIES OF PLUMBER'S BILLS .AND/OR .RECEIPTS FOR PARTS, REQUIRED TO FIX THE LEAK. FOR OFFICE USE ONLY $ $2.18 $2.56 $213 $2.74 - $1.03 RLS M[JR CONI IND IRR NLrkup Previous years usage; #periods used Average Leak Pedod LeA ccf Markup Credit Adjustment Gi Total Ct;edit:5 l C)C( Date Issued: �� Issued By: 02-25-'08 08:22 FROM- T-874 P003/003 F-205 JWE-T Plurnbing Contractor P.O 8cx 207 - Banks. OR 97106 - Office & fax (503)324-0759 - Cellular(503)310-9795 • CCB# 102535 13928 CUSTQ?�tER 1 A S f � — INVOICE DATE �—,�7-0 M P.O.NUMBER PHONE TOTAL BID DESCR PTION PRICE AMOUNT s r Terms: NET 10th THANK YOU. 1.1;296 per month charge on ateaunts ovor 30 days. 4 d 0850bZ£605 oul sesud�elu� I�AewlelN 0y9:OL 90 Cz qej Agenda Item No.: IWB Meeting Date: MEMORANDUM TO: Intergovermental Water Board FROM: Roger Dawes, Financial Operations Manager RE: Thomas Tang Utility Account DATE: March 26, 2008 The attached credit for leak request is being forwarded to you for approval at the next scheduled meeting on April 8, 2008. The method used in calculating the amount of the credit is based on existing policy. This customer was notified by our meter reader on November 16, 2007 of the leak and stated that they would get it fixed. After the next bill which came out on January 23, 2008, we contacted the customer by phone and left a message regarding the leak and also sent customer a letter stating the Egli water consumption. As stated in the request the customer noticed the high water bill in December but did not look into anything until late January when they received our letter informing them of the high water consumption. The credit is in the amount of$572.88 and was calculated for two billing periods the first one from November 16, 2007 to January 15, 2008 and the other from January 15, 2008 to March 19, 2008 and requires Board approval before processing. If you have any questions regarding his request, please feel free to call the directly at 503- 718-2493. Attached is a histoiy of meter consumption, the comments on die account showing when we have spoke with the customer, and all documentation of the leak being repaired submitted by the customer. Utility Billing Account Comments C User:Jamie Printed:03/26/2008- 9:10 AM Customer No:025103-000 Customer Name:THOMAS TANG Service Address: 11876 SW ASPEN RIDGE DR Phone:(503)670-8311 Date Status Comment 03/25!2008 Closed NOT SENDING HIGH USAGE LETTER AGAIN,CUST WAS ADVISED OF LEAK IN NOV.AW 01232008 Closed SENT HIGH USAGE LETTER_AW 0123/2008 Closed PER CLARK DIAL TURNING.CALLED CUST AND LEFT MSG TO CALL.AW 11/16/2007 Closed clack cild sys cstmr has leak on their side.crmt read is 2784.clark has spoke with cstmr.am 0629/2007 Closed PER WAYNE HEAD NOT STUCK.NO ONE HAS BEEN HOME FOR COUPLE OF MONTHS PER NEIGHBOR.AW UB-Account Comments(03/262008- 9:10 AM) Page 1 Utility Billing Account History Report User Name: Jamie City Name: CITY OF TIGARD Printed: 03/26/2008- 9:IO:AM Account Status: Active Total Acct Balance: 0.00 Connect Date: 10/31/2002 Final Date: Deposits: 0.00 Refunds: 0.00 Customer Name: TANG,THOMAS Owner name: TANG,THOMAS Customer Address: 11876 SW ASPEN RIDGE DR Service Address: 11876 SW ASPEN RIDGE DR TIGARD,OR 97224 Home Phone: (503)670-8311 Ext. Business Phone: (801)201-2929 Ext. Customer Number: 025103 000 Reference Number: 4004130 Tran Date Tran Type Amount Description Water Sewer SWM Penalty Misc StrNlnt Sery 7 Sery 8 Current Balance By Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 03/13/2008 Payment -835.37 Web Payment: XID=000186 -774.50 -46.67 -9.84 -4.36 02/29/2008 Letter 0.00 Final Notice 01/23/2008 Balance 835.37 774.50 46.67 9.84 4.36 01/23/2008 Billing 835.37 774.50 46.67 9.84 4.36 12/10!2007 Payment -314.08 Web Payment:XID=000164 -254.16 45.89 -9.67 -4.36 11/28/2007 Balance 314.08 254.16 45.89 9.67 4.36 11/28/2007 Billing 314.08 254.16 45.89 9.67 4.36 10/14/2007 Payment -278.67 Web Payment;XID=000158 -216.86 -37.45 -10.00 -4.36 09/26/2007 Balance 278.67 216.86 47.45 10.00 4.36 09026/2007 Billing 278.67 216.86 47.45 10.00 4.36 08/07/2007 Payment -225.97 Web Payment;XID=000152 -157.46 -55.14 -9.01 4.36 07/30!2007 Adjustment -2.85 Scwcr Nlisbilled -2.85 07/25/2007 Balance 228.82 157.46 57.99 9.01 4.36 07/25/2007 Billing 228.82 157.46 57.99 9.01 4.36 06/18/2007 Payment -69.64 Web Payment;XID=000143 -5.66 -52.01 -7.61 4.36 05/23/2007 Balance 69.64 5.66 52.01 7.61 4.36 05/23/2007 Billing 69.64 5.66 52.01 7.61 4.36 04/03/2007 Payment -78.29 Web Payment:XID=000133 -12.26 -53.80 -7.87 -4.36 03/2802007 Balance 78.29 12.26 53.80 7.87 4.36 03/28/2007 Billing 78.29 12.26 53.80 7.87 4.36 02/13/2007 Payment -100.61 Web Payment;XID=000127 -29.86 -57.73 -8.66 -4.36 01/24/2007 Balance 100.61 29.86 57.73 8.66 4.36 01/24/2007 Billing 100.61 29.86 57.73 8.66 4.36 12/03/2006 Payment -122.48 Web Payment;XID=000121 -59.84 -51.07 -7.21 -4.36 11/22/2006 Balance 122.48 59.84 51.07 7.21 4.36 UB-Account History List(Printed: 03026/2008- 9:10:AM) Page: I Customer Number: 025 103 000 Reference Number: 4004130 Tran Date Tran Type Amount Description Water Sewer SWM Penalty Mise StrMnt Sery 7 Sery 8 11/22/2006 Billing 122.48 59.84 51_07 721 4.36 10/09/2006 Payment -198.87 Web Payment;XID=000118 -130.34 -55.91 -8.26 -4.36 09/27/2006 Balance 198.87 130.34 55.91 8.26 4.36 09/27/2006 Billing 198.87 130.34 55.91 8.26 4.36 08/15/2006 Payment -198.84 Web Paymen(;XID=000115 -132.39 -53.96 -8.13 -4.36 07/26/2006 Balance 198.84 132.39 53.96 8.13 4.36 07/2612006 Billing 198.84 132.39 53.96 8.13 4.36 06/02/2006 Payment -126.70 Web Payment.XID=000103 -46.29 -67.13 -8.92 -4.36 05/24/2006 Balance 126.70 46.29 67.13 8.92 4.36 05/24/2006 Billing 126.70 46.29 67.13 8.92 4.36 04/10/2006 Payment -89.24 Web Pavment;XID=000095 -27.84 -50.35 -6.69 -4.36 03/22/2006 Balance 89.24 27.84 50.35 6.69 4.36 03/22,2006 Billing 89.24 27.84 50.35 6.69 4.36 02/06/2006 Payment -110.86 Web Payment;XID=000090 -36.04 -62.20 -8.26 -4.36 01/25/2006 Balance 110.86 36.04 62.20 8.26 4.36 01/25/2006 Billing 110.86 36.04 63.20 8.26 4.36 12/06/2005 Payment -128.07 Web Payment; XID=000087 -59.96 -56.27 -7.48 -4.36 11/23/2005 Balance 128.07 59.96 56.27 7.48 4.36 11/23/2005 Billing 128.07 59.96 56.27 7.48 4.36 10/16/2005 Payment -199.44 Web Payment;XID=000084 -120.14 -66.15 -8.79 -4.36 09/28/2005 Balance 199.44 120.14 66.15 8.79 4.36 09/28/2005 Billing 199.44 120.14 66.15 8.79 4.36 08/21/2005 Payment -108.49 Web Payment XID=000082 -47.18 -50.13 -6.82 -4.36 07/27/2005 Balance 108.49 47.18 50.13 6.82 4.36 07/27/2005 Billing 108.49 47,18 50.13 6.82 4.36 06/01/2005 Payment -103.98 Web Paymcnt;XID=000079 -31.82 -58.62 -9.18 -4.36 05/25/2005 Balance 103.98 31.82 58.62 9.18 4.36 05/25!2005 Billing 103.98 31.82 58.62 9.18 4.36 03/30/2005 Payment -95.20 Web Payment;XID=000076 -39.50 -44.39 -6.95 -4.36 03/23/2005 Balance 9520 39.50 44.39 6.95 4.36 03/23/2005 Billing 95.20 39.50 44.39 6.95 4.36 02/10/2005 Payment -111.63 Web Payment; XID=000074 -43.34 -55.27 -8.66 -4.36 01/26/2005 Balance 111.63 43.34 55.27 8.66 4.36 01/26/2005 Billing 111.63 43.34 55-27 8.66 4.36 12/12/2004 Payment -117.55 Web Paymcnt;XID=000072 -52.17 -52.76 -8.26 -4.36 11/24/2004 Balance I17.55 52.17 52.76 8.26 4.36 11/24/2004 Billing 117.55 52.17 52.76 8.26 4.36 10/13!2004 Payment -166.42 -107.83 -46.89 -7.34 -4.36 09/22/2004 Balance 166.42 107.83 46.89 7.34 4.36 09/2212004 Billing 166.42 107.83 46.89 7.34 4.36 08/15/2004 Payment -205.66 Web Payment;XID=000059 -136.79 -55.59 -8.92 -4.36 07/28/2004 Balance 205.66 136.79 55.59 8.92 4.36 07!28/2004 Billing 205.66 136.79 55.59 8.92 4.36 06/03/2004 Payment -113.03 Web Payment;XID=000052 49.91 -51.34 -8.13 -3.65 05/26/2004 Balance 113.03 49.91 51.34 8.13 3.65 UB-Account History List(Printed: 03/26/2008- 9:10:AM) Page: 2 Customer Number: 025103 000 Reference Number: 4004130 Tran Date Tran Type Amount Description Water Sewer SWM Penalty Misc StrMnt Sery 7 Sery 8 05/26/2004 Billing 113.03 49.91 51.34 8.13 3.65 03/30/2004 Payment -76.78 Web Payment;XID-000045 -26.38 43.06 -7.34 0324/2004 Balance 76.78 26.38 43.06 7.34 03242004 Billing 76.78 26.38 43.06 7.34 02/162004 Payment -90.43 Web Payment;XID-000042 -30.00 -52.17 -8.26 01282004 Balance 90.43 30.00 52.17 8.26 01/282004 Billing 90.43 30.00 52.17 8.26 12/16/2003 Payment -131.53 Web Payment;XID=000039 -66.96 -56.31 -8.26 11/26/2003 Balance 131.53 66.96 56.31 8.26 1126/2003 Billing 131.53 66.96 56.31 8.26 10@32003 Payment -180.38 Web Payment:XID=000036 -124.10 -48.02 -8.26 09242003 Balance 180.38 124.10 48.02 8.16 09242003 Billing 180.38 124.10 48.02 8.26 09/042003 Payment -204.76 Web Payment;XID-000035 -151.46 46.09 -7.21 07/23/2003 Balance 204.76 151.46 46.09 7.21 07232003 Billing 204.76 151.46 46.09 7.21 06/062003 Payment -85.18 Web Payment;XID=000030 -19.79 -56.34 -9.05 05/28/2003 Balancc 85.18 19.79 56.34 9.05 05282003 Billing 85.18 19.79 56.34 9.05 03/312003 Payment -70.14 Web Payment;XID=000028 -14.66 47.74 -7.74 0326/2003 Balance 70.14 14.66 47.74 7.74 0326/2003 Billing 70.14 14.66 47.74 7.74 02/032003 Payment -93.09 -42.02 43.99 -7.08 01222003 Balance 93.09 42.02 43.99 7.08 0122/2003 Billing 93.09 42.02 43.99 7.08 12/112002 Payment -28.29 Web Payment;XID=000026 -7.82 -17.72 -2.75 11/27/2002 Balance 28.29 7.82 17.72 2.75 11272002 Billing 28.29 7.82 17.72 2.75 Route Sequence Serial 0040-4130- 12456 Read Date Reading Consumption 03/19/2008 3,244 133 01/15/2008 3,111 327 11/16/2007 2,784 107 09/18/2007 2,677 96 07/19/2007 2,581 69 05/162007 2,512 0 03/192007 2,512 3 01/18/2007 2,509 11 11/13/2006 2,498 25 09/19/2006 2,473 61 07/182006 2,412 62 05/17/2006 2,350 20 03/10/2006 2,330 II UB-Account History List(Printed:03/26/2008- 9:10:AM) Page: 3 Customer Number. 025103 000 Reference Humber: 4004130 Route Sequence Serial 0040-4130-12456 Read Date Reading Consumption 01/18/2006 2,319 15 11/16/2005 2,304 27 09/20/2005 2,277 60 07/15/2005 2,217 22 '05/24/2005 2,195 14 03/15/2005 2,181 18 01/21/2005 2,163 20 11/1612004 2,143 23 09/14/2004 2,118 57 07/20/2004 2,061 73 05/1312004 1,988 25 03/12/2004 1,963 12 01/20/2004 1,951 14 11/18/2003 1,937 35 09/11/2003 1,902 70 07/15/2003 1,832 86 05121/2003 1,746 9 03/13/2003 1,737 6 01/13/2003 1,731 22 11/2012002 1,709 2 UB-Account History List(Printed:03/26/2008- 9:10:AM) Page: 4 u Y invoice# P 65i 2 Jack Howk ....,; name: �u►� . . TirK Plurnb!fig&. r4.9t# . Company P.t2 Sox 2498 Address: :11,9L 19 Poiiland,OR 9729Q_ -City: I ``. Phone:503.433Uffl& Fav 503-4934932 State: ZIP: ri .1,7 s*!: CCBp 72y32S Phone: Pax: Technician E-rgpil: Arrival Time Scheduled Time: WIMP,q di ArC • ` y+gt!'t' r/t kitchen silik,faucet,,disposer K waste. is ei ul l �. e^ 7 r.,Y T , .. . tall customer supplied 50 Gallon gas water heater repair 2 /2`water line up to 5';Concrete removai&paidrup to Y x Repair,gas leak for 1"-1 1/2"gas line up to 5'. Qty:—x $ Ea.—= $ repau op 2'x 2 opening 4"drain pipe repair up to S'in }ionic,ion'cfete removal and palclt up tg 2`,x 2',major water heater rebuild;repair gas leak for 1/2"to I"pipe up to 5'; Qty: X $ Ea. _ Install customrerprovided 50 gallon electric water heater. ❑ g 't,_. r _ Ra ;,,p -1#'o a'.._� P ,;, ,.�h _.I � Lead closet bend replacement;.:Rebuild vintage of custom , .faucet,Above ground cleanout;Ihff-tcultcrawl space ac- cess;Waste&overflow,Shower drain replacement. Q�: X $.Ea. =� . ',f aJor fci��t r��utit��72 1 v5ster}tlpl'`r`gpu trip ko• m a" home,1 1/2"-2"drairi'h _.--line repair up to 5 feet La'vaatory pop- tip replacement,Flushoineter iebuild;Replacement of one water heater eleme❑tlthermostat;Rebuild stem style taucet. Qty: X ► il. =' t ' t g'e° ;,e.au t,::� aCe•,a, � � 1 +-.-;:, f ' hire etnergency shin-off,Supply'tube Tubular smk;trap Ripe extender,Minor toilet re-build;Water heater flush, Pull&reset toilet;Crawl space access. Qty:_ ,, .,X $,E a. = $ pail,2 1 ttul ala gi;rµtnor a lus'tmen`t�'t?ir❑noo sheelFoC t td ��y �9 wails ar i(t6iC�S1'it�x 12";acral. 14 lancet fl,rh;Haul 1 _ r I. _ otfcustomer supplied tank, (�t1 X til Fa. Qtr:: x$Ea. Qty:_x$Ea. Description: Subtotal: $ _ Minimum Fees: $ Opp Less Discount/Coupon:' Total Amount Due: mrawb M!: .. , AUT OR)r2ATION OP WOUX '' Ej V..1M—'j5A4CC# Payment Bibb lavoke/eontrrct are due upon compietlba otworti. ❑Ch k CIA• JNiweam« sr.d.r�.rw.,.a...www..lu.ee..�.t.m....�r.re a(r ❑c"h Authoiintio.# Pw�y.Y.Ms m..arrYw.taw.i Y wmp.I rcey wlEma.)aa a+Ya�M RRe.�.N1Y�.tr w .uriYbar•!dm+!1•tiM74d.rMtY►to AewNro.lceclrpotl.l%wiYMWd.ea lod.R.JM.Yr.r ACCEPTANCE OF WORK PER1Nb•9MED �..�wlr..y(tr.nw.�arrr.w.rrtyu:cm.lrmrwam.raJi..Yrofixlarte.wrr.rw Irma..a.i«odmi6�w�.mrrw.uai.w;.dYw..sll.rra�:.+wtiurwwr Y3UmYVr� .h.d�.Mrr..aser,f45m.od remanaleY lYc•il Oti.aralh la ptp awiwd «�Iacd u.otic!Inrscma.1 aWt hcmMat te,ana.a,yna o/b'y,q WM/•J•b sdm.iafol,rtr wworira.i.reow�.l, lh.»�Iw.emn+.tl.a,m.■1n.,am.a.�teo..� Ta.i-en.�lwltiaw�la.-1��..lrn..•nn�m�r�l.p..mP.y.o�Yw.r.. n:vaae.ld.trrf •yto oM lfa�(►rdlu®mminM karm IWve,aelvd.coq afthi,eEuma ud NodwY my,le2e Udcaut eat4 ie lbe.veolol!.W.cNm(Addlela(d'r •l Condlnolu m.mielrfY�i Ormr.AYpN b al tnosp.o(,w. diwrded mlm ahawin sp•cifl•d ham. hoek.lde o/dL doc,..,a). ignaturSignature;X (Terms&Conditions are conrion b - A-- 0 Invoice# P 6760 Jack Howk: Name: Plunibing &Drain 'Cornpany: : * P,O B.oxX0698 Addneae:. POTflam4,0R 97294 / �- Phone:503-235-8784 C.l�Y' Fax:503491-1931 stater-. CLy ZIP: CCBW 127325 Phone: Fax: 7cciinttciavr: N` �u+n &mail: /SID 3Z~j AT{lml7Yme: PCFMember:Yeses ...No SchedNreaIVY": (.orae.. +� 4sol78tigRtandard Rate IIen$t .'l .� .` 9rµ�( �• 3u, ,y�T `' jti. �IwS.et,It $�' • '�"i�n%er Stt �k t�S��`&i 7 ;�♦� iC�Sa �i ;�'i�r�t; �'t T `_ :.' grater line ttp 5` t"oncup t0vI Alr Ls r w1 1.4 �r } .;wrtt �r r Vit; aTkw in 3;Repair gas leak for V- I/2 gas lineup to S rt�., �$ W _ •.._i. ,Y !!'p••• `fit'�T:fi. beater rebuild;repair as leak for 1/2",t6,I t u,Ro 5% • . �r t- Install customer provided 50 gallon elei triclWater heater. 1 e a d cI n:e`hcnd rrl fir rn.nt,:R huiI(I nn6 t stfam tauter Abuve groupd uL.uwut Q DlffiGuIt ci awl space ac- r, ce&S;-Vlrtiale,I�.Qverlloa .till,wat:dtaturgil4�eregRE t}':--- F.I. - a I � }idt"f'iFS;%r;� ''�i-'t t�a'�bke(i� �fp i' dC'�" •`Coryrop<� �� t�rai y,+jo , i,pYtplacetnent,'Flushometerrebtnld,Rep1aeeftAtof one rt§rr�. va,;4w* ' watyr,bS ter element/thermostat,Rebuild stem style faucet. Qty:--x S Fa. rK Re1�ui1 cartr ge style 16 et INV,rae 1ta5 e MY,1lie tx s }#T ,erP5Wk9AAi SuAA)Y,N1'.1.0.4ll$x trap �P1(�9 rettten darTinOilddet rc-butlElVeterhealer-hush; 'Pu&&reset toilet;Crawl space access. Qty:_x Ea. -,$ ,fSBU%P ?_11.11.1 } t 0 - r } Pk 2' ..:'ilet'ff0-A(`uTsfrants mittoY`§1i, . `' ` P. r f3n 1... $n..- eetroc . iva ce7lin�acce8s 12"x 2';'aerator Ac'faucef ush;Haul` 1' '$ " t w- I.: offpustomer supplied tank. Qty: •`x Ea.�� .•- _$ 050 escrfprloN: ! mots* uH ltal�4 �irat_ i•� i Ii•L 1S��q�1,. .. ,�+1��s" .!�� o r�3 r,rSA1, r '44c 4q)n i� �d�'ljrsw�.•� Nv � •^t JToOl Amodo On .pf.lp �' ,,,,✓ r � ersL•,+rr�YE..�u, ,t � �,��. e.� �a t ee ;IL- M' {J { dcc. sl+f. at' 'f .,� t..•+.1�. wrK �wv7liskA�noa.'.:JN.rT ,... si...e.f�tos+.a/,�� - ' .�.. - _.. . :t .. t AUTH•RIZAn0N'0V W n}� NGb CIV CA paymeoiorthhthrotWcoutraetare'd�tlupootampfedonofwork LJ`! d "J P• CID: frrrli+..ns.�.r..aerw..,.w..: .aw ao m.m:.d(..�.,a.w.mtoru• AUfllotiufionk lf.maP►tMme wut•e.etff.•d dw••Yr MAr lr+P •YW m P•rt mm.0.aommwefGos,•.dm w• '. mfat�y�,.aennwxraaw.ew:�epry.�.y. at.5%.AWAd&eW 10dgs.1gm-pr ACC "ANCEOFV WORK PERFORMED ...vera:rd.e.;•.fw.m e.etasaY att.•�rir•ff�+o.�«x aea.a atm rw;.r.e.b e.�.a•rorw ora..w.mamt ermet t■ee m6r tMtPWOWiteefPw.k�amnoo ar nraarPa..aeww �weam.w4rr,o7mwq.'r er•�M• fu wf eem.a ms.�es N.Wyf 5,•b1.3b.A1,Ote• i�Yr.(W earl eiA.IYw wilOMs�4.11eanee.mev�3omeiuonm Jw T-r- Wmt•r•dwq.li Fl-M.14ad.mm a I.pee is r.rmwfll�J.fr► . n.mvsih b."-dooWrfYl.Y.tiM►I�FwPeeoPFdtm.oomr.q•oe Nouccb .•j•fm ud•uutcmb®.hern NSPJ stiO.(/IVr�l pm.BCa.•Iriw s.eeir/AM O— A➢Pm .m � .dirB��NweMW""W b— fxt:ii N1AJ.�..nV, ': ,,/A` Pig y :'ir;.. ••fir:-,,1�. rlernu Conftitluiar on THANK YOU CUSTOMER 1 REQUEST FOR ADJUSTMENT DUE TO A LEAK The City of Tigard has a policy of issuing partial credits for leaks that are repaired in a timely �$ manner. The city expects leaks to be repaired within ten days of discovery. Credits are based on your average usage for the same period in previous years. This average is deducted from the total consumption used during the time of the leak. The excess usage is charged at the wholesale rate of water,with the difference between wholesale and resale cost deducted from the utility account as the Credit for Leak Please describe the specific circumstances of your request: Ltsa.c,e v d WM G "(L 1,Z AArl `oti,� .«r -A I IV "(Im r tat q1 1 ' h o i, u e f Jl' l� r 3u0tA.Q -.s_4S r r �C Date leak found: 1f�`^. �' ati� Date leak repaired: r Account#: 0 0 0 u D J Location of Service: Customer Name: A1 V • Mailing Address: i 7 S�/ �., d, e 1 � ) r 2 l! �"G��e-1p�// Street address U City V State Zip Phone DOCUMENTATION YOU MUST SUBMIT COPIES OF PLUMBER'S BILLS AND/OR RECEIPTS FOR PARTS, REQUIRED TO FIX THE LEAK. --------------------------------------------------------------------------------------------------------------------- FOR OFFICE USE ONLY $2.35 $2.33 $2.74 $2.28 $2.93 - $1.03 = $ MUR COM IND IRR Markup It I C6 %a (I 5 Previous years usage: 1 15 1�) 2 - _ #periods used 1� � 3 I a 3 Average Leak Period Leak ccf Markup Credit Adjustment Total Credit:$ -? Date Issued: '3la 5)Ori. Issued By: Or' Agenda Item No.: S IWB Meeting Date: _ �l - B - Oa_ ' City of Tigard Memorandum To: The Honorable Mayor and Tigard City Councilors Intergovernmental Water Board (IWB) Commissioners From: Public Works Director Dennis Koellermeier Re: Tualatin Basin Water Supply Project (TBWSP) Fourth Amendment to the Joint Funding Agreement Date: April 1, 2008 The IWB has discussed the issue of continued participation in the TBWSP extensively. The Board has two areas of concern: ■ The money Tigard has invested to date and whether these funds can be recovered. ■ The proposed timing of a decision on whether to continue participation before a binding agreement with an alternative source, namely the Lake Oswego Expansion and Water Partnership, is fully executed. The Tigard Water Service Area (TWSA) has invested approximately one million dollars in the TBWSP. The TWSA's share of the entire project is currently estimated to be $92 million dollars. Current agreements provide for reimbursement only where funds have been spent to purchase real property.. To date two properties have been purchased. Should we withdraw from the project, the TWSA would receive approximately $300,000 for these properties. To recover any more of our investment would require: ■ Successfully renegotiating our existing agreement. (This strategy does not look promising, other partners who have withdrawn from the project did not recover their costs.) ■ A benevolent action by our partners. ■ Remain in the project and continue to fund the project, until we develop tangible assets that could possibly be sold or leased to other partners. Our partners have asked for a decision regarding Tigard's continued participation in the TBWSP by June 1. The current agreement does not specifically allow for this deadline. However,if Tigard chooses not to participate in the project, some or all of the $92 million currently allocated to TWSA will be distributed among the other partners. Since the other partners are currently planning their financing strategies, they are anxious for Tigard to make its decision. On the other hand the IWB has expressed caution about withdrawing from the TBWSP until a binding agreement on the Lake Oswego Expansion and Water Partnership is executed. At the request of the IWB, I have contacted our partners regarding Tigard's continued involvement in the TBWSP. My discussions were with senior staff members representing the Tualatin Valley Water District, Clean Water Services, and the City of Hillsboro. Collectively, these staff members were comfortable in addressing the IWB concerns by modifying the Fourth Amendment to the Joint Funding Agreement. The amended agreement would specifically allow Tigard to withdraw from the project now,with a caveat that we could re-enter the partnership within a proposed one- year window, assuming we pay our proportionate share of the project costs. Staff will continue to pursue this option and will keep the IWB and Council informed on the progress of this course of action. Submitted at the IWB Meeting By: 1)�111'S KDLII rWl /_r' Date: 4-3 -d2) Agenda Item No.: Water for Tomorrow Selecting a Future Water Source for the Tigard Water Service Area Joint Tigard city council/ Intergovernmental Water Board Briefing April 8,2008 Future Water Source Options • Tualatin Basin Water Supply Project • Lake Oswego Expansion & Water Partnership • Willamette River Treatment & Transmission Project • Portland Water Purchase Agreement Current Decisions • Whether to remain in the Tualatin Basin Water Supply Project • Whether to execute an IGA which would commit Tigard to the Lake Oswego Expansion & Water Partnership Tualatin Basin Water Supply Project Status Update • Partners considering title transfer • Governance model completed • TVWD commits to Tualatin Basin Water Supply Project • Project costs updated Tualatin Basin Water Supply Project Decision • Partners ask for decision by June 1, 2008 • Decision in the form of a Fourth Amendment to the Joint Funding Agreement Lake Oswego Expansion & Water Partnership Status Update • MOU to pursue partnership completed • Lake Oswego and Tigard work to develop agreement • Attorney Clark Balfour retained to assist with agreement • Outline of the agreement to be reviewed at joint meeting on April 15 Lake Oswego Expansion & Water Partnership Decision • Decision to consider final agreement slated for summer 2008 Willamette River Treatment & Transmission Project Status Update • TVWD delays Willamette expansion • Water rights extended to 2047 • Sherwood to construct transmission line • May be an opportunity to participate in upsizing Sherwood transmission line Decision Calendar 'Cgard Water Service Area Source Decision Calendar xt 2M.vIAw6degfw1 lone..mluavllo/ins:ib4•fnlam irvurr anxnr•fii.7hr TrAr�+tY ler SYm/oaArm 7M�lrtHw Rolr Aithl MHlltnereb/-_----.---- r}ry.CpTT161•M^•9 ..... .fx•.n EH OonyvM..M .r .Ca•arlw NM1 MvnY.slla.kw�tWwywplr^a.ev �:......... .F.. i TNu Tnrufs6own»pIW r . �. �cOi/MSn Timm+v�n Rpv�p Mil. n .;-•..�„o--. •� . ..INC lulus Pnevyllm .r lo4e Oawe�u PnreMnsM�..__. •xr.cmwne Me.rp .s+.nooin mmea>p�,.. .Nw crr�.em - .aoewwneurCr�w.srae.. •.� •wc+o..+e�+.on •cor�a.ew..m •`.+ •wu w.+�w.p •cvcwr.In..v 1•..m.Fmnvn.a....a .r Podk.d OD ft-I •vora w,^>.o.a.ppr.a ler.xr.ro.... ,-....,�,....-. I•r •voA+•e wn^a.xmelw. �... •W1 Nu Ormenes Mrt rvl.s.•i •r sYllnuwellejdw P-Jeas wle.a..v..r• •oa.•r`.a a...e+4.b.lr�..�i Amo...w,..,....•.+.,�.�.s.vr...n.ont..a.aw...e«.e.....r..,w;.:.M.m o-...�v Proposed Decision Criteria • Finished Water Quality • Taste and Appearance • Cost and Rates • Quantity - How far into the future will the source meet our needs? Finished Water Quality • All future water source options are monitored for nearly 70 different contaminants • All options meet and/or exceed Federal and State drinking water standards • Treated water sources are best equipped to handle future testing and treatment requirements Taste and Appearance • Next to quality, citizens ranked these as important criteria when selecting a water source • Filtered and treated water sources are best equipped to manage taste and appearance issues Cost Assumptions • Assumes 2016 service date for all new sources (for comparability) • Includes any "buy-in" costs and any connections to independent facilities • Assumes aquifer storage and recovery will provide 6 million gallons per day to meet peak demands Cost Assumptions • Calculates total present value of capital and operating costs for all scenarios - 25-year and 50-year horizons considered - Discount rate of 7 percent is most illustrative of customer impacts • Rate impacts and SDC components are estimated for all scenarios Cost Scenarios Tigard - 7% Discount Rate ■ 25-Year Oulook 50-Year Oulook $20,000,000 ------ - $18,583,719 $18,000,000 $16,608,099 $16,630,663 $16,000,000 $14,950,075 $14,000,000 $13,004,240 v $11,696,068 $11,820,985 $12,000,000 Q $10,000,000 $8,239,229 a.> $8,000,000 LU $6,000,000 - $4,000,000 $2,000,000 TBWSP Willamette (w/o cost Lake Oswego (38 mgd) Portland (with gravity sharing partners) connection) Cost Summary • Portland Water Purchase Agreement has the lowest 25-year cost • Lake Oswego Expansion & Water Partnership has the lowest 50-year cost Rate Impact Assumptions • Isolate supply costs and potential SDC revenue stream based solely on joint supply costs • Did not consider other utility capital costs • Rate impacts are smoothed Rate Impact Assumptions • Costs escalate with general inflation • Revenues increase with growth • Supply SDC stream assumed to be fully available to pay debt service and meet coverage requirements • SDC based on capital cost per gallon of capacity and projected demand growth • SDC escalated annually with construction cost inflation Rate Impact Scenarios FYE 2007 [a] 2008[b] 2009 2010 2011 2012 2013 2014 2015 2032 a Annual Rate Impact 0.00% 0.00% 12.00% 12.00% 12.00% 12.00%I 15.00%'' 15.00%' 15.00% 0.00% COD 3 Cumulative Rate Impact 0.00% 0.00% 12.00% 25.44% 40.49% 57.35% 80.95%I 108.10°/x' 139.31% 97.02% 00 H Average Customer Bill [c] $ 24.83 S 26.57 $ 29.76 $ 33.33 $ 37.33 $ 41.81 $ 48.08 S 55.29 S 63.58 S 52.34 Annual Rate Impact 0.00% 0.00% 15.00%1 15.00% 15.00% 20.00% 20.00% 15.00% 10.00% 0.00% s Cumulative Rate Impact 0.00% 0.00% 15.00%' 32.25% 52.09% 82.50% 119.01% 151.86% 177.04% 92.98% 3 Average Customer Bill [c] S 24.83 $ 26.57 $ 30.55 $ 35.14 $ 40.41 $ 48.49 $ 58.19 S 66.91 $ 73.60 $ 51.27 � � Annual Rate Impact 0.00% 0.00% 12.00% 15.00% 15.00% 8.00% 7.00% 6.00%1 6.00% 0.05% Cumulative Rate Impact 0.00% 0.00% 12.00% 28.80% 48.12% 59.97% 71.17% 81.44% 92.32% 88.78% Average Customer Bill[c] $ 24.83 S 26.57 $ 29.76 $ 34.22 $ 3935 $ 42.50 $ 45.48 $ 48.20 S 51.10 S 50.16 -a Annual Rate Impact 0.00% 0.001/o 5.00% 5.00% 5.00% 5.00% 5.00% 5.00% 5.00% 3.73% w Cumulative Rate Impact 0.00% 0.00% 5.00% 10.25% 15.76% 21.55% 27.63%/ 34.01% 40.71% 197.95% L Average Customer Bill [c] j S 24.83 $ 26.57 $ 27.90 $ 29.29 $ 30.76 $ 32.29 S 33.91 $ 35.60 $ 37.38 $ 79.16 [a]Any FYE 2007 rate increase is on top of 7%,increase already adopted by City for this year.Both increases included in average customer bill [b]Any FYE 2008 rate increase is on top of 7%increase already adopted by City for this year.Both increases included in average customer bill [c]Based on assumed monthly usage of 10 ccf i i Rate Summary Summary of Rates —r—TBWSP --l--Wilamette 6 LakeOswegD—*--PorUand $75 $65 #; $55 cc $45 $35 $25 O� O� ,�O �'� ,�`1. ,�� .�` �� tib' ,�1 ►.4' ,,�� o ti� ti� �� tib` ifs �6 �'l �� O �� .,�'L Year Rate Impact Summary • Lake Oswego Expansion & Water Partnership has the lowest cumulative rate increase (89%) by 2032 • Portland Water Purchase Agreement has the highest cumulative rate increase (198%) by 2032 • Financing and growth assumptions can alter rates Tigard Water Service .AreaPopulationC14,OfT42-1 and Water Demand Projections 90000 - _ _ _ --- ___ _ _ - - -- 25 85000 - 80000 - - 20 75000 - r A E 0 70000 - _ _ _ _ � _ - — 15 a f i 65000 — W 60000 — ®- -® � — 10 Q a a 55000 - � Y a 50000 - - 5 45000 - 40000 + 5000 -40000 -}- t- -- - t - _ _f- - f 2000 2001 2002 2003 2004 2005 2006 2010 2015 2020 2025 2030 2040 2050 YEAR Peak Day Demand (mgd) - A Population Quantity to Meet 2050 Demand Projections (In conjunction with Aquifer Storage and Recovery) Without any supplemental sources: —Willamette River Treatment & Transmission Project Quantity to Meet 2050 Demand Projections (In conjunction with Aquifer Storage and Recovery) Combination of at least 2 of the following sources: —Tualatin Basin Water Supply Project —Portland Water Purchase Agreement —Lake Oswego Expansion & Water Partnership —Willamette River Treatment & Transmission Project Next Step . . . Decisions • Whether to remain in the Tualatin Basin Water Supply Project • Whether to execute an IGA which would commit Tigard to the Lake Oswego Expansion & Water Partnership Questions or Comments: Dennis Koellermeier City of Tigard Public Works Director 503.639.4171 dennis@tigard-or.gov e Tigard Decision Ca en ar mater Service Area Source �yo City ofTigard f 2008 schedule o milestones related to possible future water sources for the Tigard Water Service Area PUBLIC WORKS Tualatin Basin Water Supply l PartnershipL008 ' ® ®®®®® ®® E Joint COT/IWB Meeting ■ April g Draft EIS Completed -_-__-- _--_ _ ___ � _____ _ __ __ _ � • May _ _- _ � __ ------- --------- Consider 4th Amendment to Joint Funding Agreement ($3 millioncommitmeni) May 31 Title Transfer Governance IGA } ■ June ■ July 1 t ------ Construction Agreement Due (Estimated$92.9 million commitment) - - COT/TWSA Transmission Planning Starts (Estimated$75- 130 million commitment) —� ■ August ■ Nov JWC Future Participation Lake Oswego Partnership Joint COT/IWB Meeting - - ;- - - } - ■ AWN s - _-- - - Alydl 15 - -- - - - - Joint LO/COT/IWB Work Session 1 � May Draft IGA Due 1 ■ May through her Public Involvement - — - ----- - - -- - - --_ ' June - --- IWB Consideration - - IWB Member Consideration - - ■ July Construction/Cash Flow Schedule -- I ° ly LO Consideration ( ■ August COT Consideration ■ August Land Use/Permitting t - — ■ Dec. Clackamas River Permit Extension Granted i Portland Contract Portland Announces Suggested 15% Rate Increase (Estimated$319,060 Increase) ■ Jan. _ Portland Adopts 2008 Rate COT Sets Demands (for next year)- - _ _ Willamette River Projects ► Sherwood Asked WRWC to Participate COT = City of Tigard EIS = Environmental Impact Statement ICA = Intergovernmental Agreement IWB = Intergovernmental Water Board JWC = Joint Water Commission (Cities of Tigard, Beaverton, Forest Grove, Hillsboro, and the Tualatin Valley Water District, Clean Water Services, Tualatin Valley Irrigation District) LO = City of Lake Oswego TWSA = Tigard Water Service Area WRWC = Willamette River Water Coalition (Cities of Tigard, Tualatin, Sherwood, and the Tualatin Valley Water District) Water Quality Summary of Future Water Source Options As required by the Safe Drinking Water Act and enforced by the U.S. Environmental Protection Agency (USEPA), community water systems monitor the water being delivered to customers for a variety of inorganic, synthetic organic, and volatile organic contaminants as well as radiological compounds and microbiological indicators. To compare the water quality data for each of the water sources currently under consideration as a future water supply for the Tigard Water Service Area, only certified analysis reported to the Oregon Department of Human Services —Drinking Water Program (ODHS — DWP) was used. Please note, the information provided is from 2007 unless otherwise noted. Monitoring requirements can differ from one water system to the next depending on past results, state waivers,etc. Of the nearly 70 different contaminants monitored by community water systems, only ten were reported as `detectable' of which none reported levels exceeding the maximum contaminant level as set by the USEPA and ODHS — DWP. A summary of these ten contaminants appears in the table below. Analysis results indicate all future water source options under consideration meet and/or exceed all Federal and State drinking water standards. INORGANIC CONTAMINANTS Arsenic Barium Maximum Contaminant Level = 0.010 mg/L Maximum Contaminant Level= 2.0000 mg/L Portland Water Bureau = 0.001 m /L Willamette River= 0.0054 m /L Chromium Lead Maximum Contaminant Level= 0.10000 mg/L Action Level= 0.015000 mg/L Willamette River= 0.00084 m /L Willamette River= 0.000335 m /L Nitrate(measured as Nitrogen) Maximum Contaminant Level= 10.00 mg/L Joint Water Commission= 1.00 mg/L Portland Water Bureau= 0.01 mg/L Willamette River= 0.56 m /L SYNTHETIC ORGANIC CONTAMINANTS 2,4-D Hexachlorocyclopentadiene Maximum Contaminant Level= 0.070000 mg/L Maximum Contaminant Level= 0.05 mg/L Clty of Lake Oswego= 0.000632 m /L Portland Water Bureau= 0.00008 m /L RADIOLOGICAL CONTAMINANTS Alpha Particles Uranium Maximum Contaminant Level= 15.00 pCi/L Maximum Contaminant Level = 30.000 ug/L Willamette River= 1.24 Ci/L Portland Water Bureau = 0.051 ug/L Willamette River= 0.013 uqjL Radium 226 and Radium 228(combined) Maximum Contaminant Level= 5.00 pCi/L Submitted at the IWB Meeting Joint Water Commission= 0.89 pCi/L /I f / Willamette River= 1.21 Ci/L BY: �eAn 1*,S kb t_1 lerm t°t'e_r Date: " Y' L) g Agenda Item No.: .� Agenda Item No.: �o City of Tigard IWB Meeting Date: q-L5 Off_ FY 2008-09 Proposed Budget Issue Paper No. Water Rates BACKGROUND General ■ Via intergovernmental agreements (IGAs), the City is the water provider for the Tigard Water Service Area (IWSA). The service area includes the cities of Durham, King City, two-thirds of Tigard, and the unincorporated area to the west and south of Tigard. ■ Based on the IGAs, the City is responsible for setting water rates and charges for the service area. Rates/Surplus Revenue • In 2005 the City adopted a three-year rate increase plan with rates going up by 6 percent in 2005 and 7 percent in 2006 and 2007 respectively. These rates will expire as of October 1, 2008. ■ While operational costs have been relatively stable for the last few years, the City's primary water supplier, the City of Portland, has proposed a 15-percent increase in wholesale water costs in 2008. If passed on to water customers, this would equate to a 4.7-percent increase in retail water rates. ■ The City has historically placed surplus revenues in the Water Capital Improvement Fund. Future Water Source Development ■ The TWSA's peak water demand can reach 13 million gallons a day, but as the population continues to increase, that number is expected to reach 20 million gallons a day by the year 2040. The City's current water sources aren't capable of meeting the growing demand for water. ■ The City has been pursuing and evaluating future water sources for several years and expects to select a future water source(s) during FY '08-'09. ■ A recent analysis concluded that TWSA retail water rates will need to increase from 113 to169 percent over the next 25 years to fund the development of a future water source(s). ■ The City anticipates funding water source development through revenue bonds. The bond market will require an adequate rate of revenue to secure such debt. OPTIONS The City could decide: • Not to increase retail water rates. This would cause the City to draw down existing cash reserves in order to cover the cost of the wholesale water rate increase. • To implement a one-year, 4.7 percent or greater increase in retail water rates to recover the cost of the wholesale water rater increase. • To implement a multi-year retail water rate increase and direct that any surplus revenue be placed in the Water Capital Improvement Fund to pay for capital improvements or capital improvement financing options. (See Fiscal Summary for a proposed multi-year rate increase.) 1 I - FISCAL SUMMARY The proposed FY '08-'09 budget includes the revenues generated by a 7-percent rate increase. The 7-percent increase is meant to offset the proposed 15-percent increase in wholesale water costs (4.7 percent), with the balance (2.3 percent) used to offset other inflationary impacts and future capital improvements. Staff is also proposing three years of additional rate increases at 6 percent each. It is anticipated major portions of these future rate increases will be transferred to the Water Capital Improvement Fund or used to finance debt service needed to fund capital improvements. Proposed Multi-Year Water Rate Increase Rate Takes Effect Percentage of Rate Increase October 1, 2008 7 % October 1, 2009 6 % October 1, 2010 6 % October 1 2011 6 % 2 City of Tigard aAtA FY 2008-09 Proposed Budget Issue Paper No. Submitted at the IWB Meeting Water Rates By: kb ,11eYmP_it r BACKGROUND Date: 4-A -68 Agenda Item No.: General ■ Via intergovernmental agreements (IGAs), the City is the water provider for the Tigard Water Service Area (IWSA). The service area includes the cities of Durham, King City, two-thirds of Tigard, and the unincorporated area to the west and south of Tigard. ■ Based on the IGAs, the City is responsible for setting water rates and charges for the service area. Rates/Surplus Revenue ■ In 2005 the City adopted a three-year rate increase plan with rates going up by 6 percent in 2005 and 7 percent in 2006 and 2007 respectively. These rates will expire as of October 1, 2008. ■ While operational costs have been relatively stable for the last few years,the City's primary water supplier, the City of Portland, has proposed a 15-percent increase in wholesale water costs in 2008. If passed on to water customers, this would equate to a 4.7-percent increase in retail water rates. • The City has historically placed surplus revenues in the Water Capital Improvement Fund. Future Water Source Development ■ The TWSA's peak water demand can reach 13 million gallons a day,but as the population continues to increase, that number is expected to reach 20 million gallons a day by the year 2040. The City's current water sources aren't capable of meeting the growing demand for water. ■ The City has been pursuing and evaluating future water sources for several years and expects to select a future water source(s) during FY '08-'09. ■ A recent analysis estimates that TWSA retail water rates will need to increase from 89 to198 percent over the next 25 years to fund the development of a future water source(s). ■ The City anticipates funding water source development through revenue bonds. The bond market will require an adequate rate of revenue to secure such debt. OPTIONS The City could decide: • Not to increase retail water rates.This would cause the City to draw down existing cash reserves in order to cover the cost of the wholesale water rate increase. • To implement a one-year,4.7 percent or greater increase in retail water rates to recover the cost of the wholesale water rater increase. • To implement a multi-year retail water rate increase and direct that any surplus revenue be placed in the Water Capital Improvement Fund to pay for capital improvements or*capital improvement financing options. (See Fiscal Summary for a proposed multi-year rate increase.) 1 FISCAL SUMMARY The proposed FY '08-'09 budget includes the revenues generated by a 7-percent rate increase. The 7-percent increase is meant to offset the proposed 15-percent increase in wholesale water costs (4.7 percent), with the balance (2.3 percent) used to offset other inflationary impacts and future capital improvements. Staff is also proposing three years of additional rate increases at 6 percent each. It is anticipated major portions of these future rate increases will be transferred to the Water Capital Improvement Fund or used to finance debt service needed to fund capital improvements. Proposed Multi-Year Water Rate Increase Rate Takes Effect Percentage of Rate Increase October 1, 2008 7 % October 1, 2009 6 % October 1, 2010 6 % October 1, 2011 6 % 2