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12/13/2001 - Packet AGENDA TIGARD LIBRARY BOARD THURSDAY, DECEMBER 13, 2001 - 7:00 P.M. TIGARD PUBLIC LIBRARY—PUETT ROOM 13125 SW HALL BLVD. TIGARD, OREGON 1. CALL TO ORDER Braun 2. ROLL CALL: BRAUN_ CHAPMAN DIAMOND KASSON LAWTON (Alternate) SMITH_ THENELI, 3. Approve Minutes of November 8, 2001. Braun 4. Agenda Additions and Deletions. Braun 5. Call to the Public. Braun 6. Introduction of Sandy Birkner,Technical Services Specialist. Barnes 7. Letter of Resignation from Gary Johnson. Braun 8. Monthly Report for November 2001. Barnes 9. Friends of the Library Report. Burgess 10. WCCLS Needs Analysis. Barnes 11. LDB/CLAB. Barnes 12. January 2002 Meeting Date. Barnes 13. Display/Exhibit Policy. Barnes 14. Foundation. Diamond 15. New Tigard Library Construction Committee. Chapman 16. Board Communications. All (Reports from Board members on community and citizen activities) 17. Other Business. 18. Adjournment. TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL CONNIE MARTIN OR MARGARET BARNES AT THE LIBRARY(503-684-6537), IF YOU ARE UNABLE TO ATTEND. Agenda items for futuremeetings: a TIGARD LIBRARY BOARD MINUTES November 8, 2001 Call to Order: 7:05 p.m., by Chair, Anne Braun. Roll Call: Anne Braun, David Chapman, Marvin Diamond, Gary Johnson, Sue Kasson Jane Smith and Jan Thenell. Staff: Margaret Barnes and Connie Martin. Minutes: Diamond moved to approve and accept the minutes of October 18, seconded by Thenell. Motion passed unanimously. Agenda Additions and Deletions: None. Call to the Public: None. Introduction of Sandra Thorne. Circulation Supervisor: Absent due to illness; will reschedule. Reports: October Monthly Report: Barnes noted there was a correction to the gate count statistics for October. There was an increase of five percent over October 2000. In cooperation with the Tigard-Tualatin School District, author Alice Kerns is speaking at Fowler Jr. High in commemoration of the 'Night of broken glass.' The Fall Adult Reading Program finishes up on November 4. The gala will be Saturday, November 17 from 7-9:30 p.m. in the Tigard High School Commons. The library has reinstated the rental book collection. At least one copy of each of these books are in the regular collection as well. On-line renewal of library materials began in October. Make a Difference Day was October 27. Fifteen volunteers came to the library to assist with various projects. Relabeling of the mystery books is now completed. The library has new security cases for CDs and DVDs. Storytimes, Craft Times and Toddler Times have all started up again. The Spanish Collection is now located where the NW Collection used to be and the NW Collection is now located on the back wall near the Director's office. Friends of the Library Report: No report was given this month. Although, Barnes did announce that the Friends of the Library will sponsor Harpist Ann Cullens on November 9 for the second Friday of the month music event held at the Library. The Friends will also sponsor a holiday open house on Friday, December 14 from 4-7 p.m. in the Puett Room. The Friends will purchase the holiday tree for the Library's Mitten Tree program. The items donated from this program will go to help the Good Neighbor Center in Tigard. It was mentioned that in an effort for the City to minimize energy costs, the City will participate in a holiday tree lighting in downtown Tigard along with the Tigard Central Business District Association, Tigard Area Chamber of Commerce and Tigard/Tualatin School District on Friday, November 30 at 7 p.m. at Liberty Park on Main Street. LDB/CLAB: At the CLAB meeting, there was discussion about the online renewal program. In the first month of operation, 500 renewals were recorded system-wide. Additional copies of the Club Newberry books are available. Middle-school age children are able to participate in book discussion groups of Newberry contender books. Young Adult Librarian, Wayne Grimm is organizing this event for Tigard which will take place throughout the county. The WCCLS Needs Analysis forecasts what each libraries' cost projections would be to provide library services that meets the growing needs of the community. A serial levy may be placed on the ballot for operating funds in 2002. With this levy, it would provide greater reimbursement back to the cites. Barnes will provides copies of the letter from WCCLS Director, Eva Calcagno for explanation of a county- wide serial levy. In general, the Needs Analysis, local reimbursement and central services were discussed at the most recent CLAB and LDB meetings. WCCLS Formula: At the CLAB/LDB meeting, there was discussion of the reimbursement formula. CLAB chose the formula least detrimental to all libraries. Option 3 was chosen with at least a two percent growth rate to each library. This formula will remain in effect for one year. In the year 2002-03, the City of Tigard will receive from the Cooperative, $1,223,244 for library services. Library Foundation: Diamond reported that Bob Oleson with the Tigard Area Chamber of Commerce was present and announced that the Chamber supports the efforts of the Foundation for a new library and would be willing to give any support or advice that is needed. The Foundation members are planning a Spring event. The Foundation agreed that there is work to be done in gathering funds to undertake future promotional events. Diamond asked the Board if there would be friends and relatives that would be interested in volunteering on the Foundation. There is a need for additional assistance through at least two years; to carryout the endowment, not just the bond measure. Let Diamond and Kasson know if there is interest or if volunteers would be willing to assist with the Spring event. New Tigard Library Construction Committee: It was reported that all members of the Committee will take part in giving presentations to various services clubs, home owner associations and parent support groups throughout the next several months. The Committee will also be involved in presenting the model at .different locations throughout the community as well. Barnes highlighted the presentation schedule for the model. The Committee is looking to have the model displayed at Washington Square Mall in January 2002. Negotiations to acquire property is underway. By the end of November, it is expected that the City Council will receive the full amount of the proposal for the new library project. Barnes distributed information folders to the Committee containing brochures, fact sheet, City Web site information, conceptual plans, Foundation brochures and library bookmark for each Committee member to keep. The Committee is planning a "Question of the Week" feature for the City's Web site and to be placed in the front lobby of the library and the display in City Hall. Board Communications: Braun asked if Director of WCCLS, Eva Calcagno was going to attend the January 2002 Library Board meeting. Barnes indicated that she would be invited to attend. Other Business: None. Adjournment: It was moved by Chapman, and seconded by Smith to adjourn the meeting at 8:03 p.m. Motion passed unanimously. Next meeting is scheduled for December 13, 2001. e MEMORANDUM TO: Bill Monahan, City Manager FROM: Margaret Barnes, Director of Library Services DATE: December 10, 2001 SUBJECT: Library Monthly Report, November 2001 Personnel: Paula Walker has been hired for the Senior Management Analyst. This is a 20-hour position to assist with the dissemination about the proposed new library. In Circulation Services there is a new part-time 20-hour a week Circulation Library Assistant, Kimberly Seits. Kimberly, before being hired, had been a volunteer for the Library and has some experience with Polaris. With this hiring, the Circulation Division is almost at full staffing level. Craig Carter and Sandra Thorne are currently reviewing applications for on-call Library Assistants. Craig Carter attended a seminar titled "Managing Multiple Projects, Objectives and Deadlines." Sandra Thorne, the Circulation Supervisor for nights and weekends, recently noted that except for two staff members all of the evening/weekend Library Assistants have been with the library less than a year. In Readers Services one employee is on an extended leave of absence. To assist with the duties performed by this staff member a temporary part-time position for Senior Library Assistant for Inter Library Loan has been posted. In the interim until the temporary position is filled, Mara Sani is managing ILL activity with 6-7 hours per week of assistance from Stephanie Winter. Reference Desk: November.statistics indicate that the reference staff conducted a total of 4,456 service interactions with the public. These included 4,055 reference questions, 212 directional questions, and 189 instances of assisting the public with technical problems with computers. Technical Services: In November 1657 items were added to the collection. There were 617 bibliographic records added to the.Polaris database, of these six were original records. The average number of days for items to be cataloged and processed was 21. The first of the popular CDs with security cases were cataloged and made available to the public. Many of these titles were on reserve and the other titles recently added are popular enough that they are always circulating. The security cases enable the library to add popular titles to the collection. Proactive preventive measures have been taken with the Young Adult (YA) magazines. The measures suggested by Stephanie Winter seem to be working. There were no missing YA magazines this month. 1 Circulation: Total checkouts for this month were 50,430. This is a 10.19% increase over checkouts for November 2000. The busiest day this month was the day after the Thanksgiving holiday break, Saturday, November 24 with 3,082 checkouts in 6.5 hours. Web-based renewals totaled 412. Patrons are still learning about this service and response has been positive. The self-check machine accounted for 8% of the total circulation this month. Friday Hours continue to be popular with the community. The average evening gate count between the hours of 5:00 pm to 9:00 pm for the past six months is 244. Two areas of the collection seem to be increasing in popularity. The DVD collection circulates over 1000 items a month since July. With the shifting of the Spanish collection to a more accessible shelf circulation of this specific collection is increasing each month. Community Service: This month the Library had five community service volunteers, four were Peer Court youth and one had other community service. The total hours contributed to the library by community service volunteers was 33 hours. Cultural Pass Program: November Cultural Pass use was 39. The two most popular places to visit this month were the Children's Museum and the Portland Art Museum. Sixteen new registrations were added to this program this month. To date, total number of instances of the passes being used since the program began in July of 2000 is 422. New Library Construction Committee: The architectural model was on display this month throughout the community. Besides viewing the model at he library, citizens had the opportunity to view the model at the high school play "Anything Goes," the Senior Center, the Community Band Concert, the volunteer reception, the Adult Reading Program Gala and West Coast Bank. It is estimated that over 1000 people have seen the model while it has been on display at these various locations. Currently, the model is being scheduled to be on display in other areas of the community. The Committee made a presentation to the community about the proposed new library at the November CIT meeting and made several presentations to individual groups and organizations. Presentations continue to be scheduled throughout the community. The Committee will again present information on television at the January CIT meeting. Linda Parker and other staff members have been instrumental in the development of the presentations. The Committee reviewed the estimated costs for this project this month. They are scheduled to make a recommendation to City Council about the bond measure necessary for this project in December. The negotiations with the property owner for the option on the property continue. They are scheduled to be completed in the next couple of weeks. The Webpage has been updated to include the "Question of the Week" about this project. The Webpage also includes an invitation to schedule the model at your local business. Adult Programs: On November 8, a Kristallnacht ("Night of Broken Glass") lecture was presented at Fowler Middle School. Alice Kern, who is both an author and a survivor of Auschwitz, was the speaker. This presentation was organized by Mara Sani and co-sponsored by the Library and the school. About 267 adults and young people filled the Commons and stayed close to an hour after the lecture ended to meet Mrs. Kern and to have their picture taken with her. This year 173 people participated in the Adult Fall Reading Program. This is a little less than the previous year. About 80 people attended the Gala event, which was a little disappointing because the planners of the event had projected that about 150 people would attend. Those in attendance enjoyed both the author presentations and the music that was provided. Many of the staff assisted with this event. Once again, Kate Miller did an excellent job of organizing the program and the gala event. Collection Development: The ordering schedule established in August appears to be working. Cheryl Silverblatt, with assistance from Sandy Birkner and Amy Emery, developed the schedule to establish a systematic method of ordering for the year. A weeding schedule for the collection is currently being developed. Youth Services Programs: Evening family storytime is growing in popularity. It is publicized as a Pajama Party and children seem to enjoy coming to the program in their pajamas. Restructuring of the Toddler Time program is taking place in response to patron needs. This month the library offered 16 programs for children which were attended by 349 people. For the Homework Center this month the average daily attendance was four students, with approximately 52 students served over the course of the month. This month a total of 49 people participated in the programs offered for young adults. Volunteers: Volunteer Type Number Hours Regular Volunteers 81 662.00 Youth Services 30 186.50 Local History 0 0.00 Adopt-a-Shelf 6 15.00 Library Board 7 7.00 Homework Center 2 10.00 Community Service 5 25.00 Friendly Visitors 8 18.00 New Library Construction 6 12.00 Total 145 935.50 = 6.4 FTE WORK INDICATORS "'OVEMBER 2001 NOVEMBER 2`0 NOVEMBER 1999 Circulation } Total (from WCCLS) 50,430 45,738 45,365 (3,950 self-check) Days of Service 27 25 25 Average Daily Circulation 1,868 1,830 1,815 Hours of Service 264.5 256.5 ,252.5 Materials Circulated per Hour 191 178 180 Increase in Circulation +10% +11% Materials Added 1,657 1,721 1,081 Materials Withdrawn 1,260 1,137 292 Borrowers Registered 237 265 270 Cultural Passes Program 218(YTD) N/A N/A 39(Month) Adult Programs 370** 352** 302** (Number of sessions) (13) (13) (11) Story Time 90 140 100 (Number of Sessions) (5) (6) (5) Toddler Time 23 97 61 (Number of Sessions) (3) (5) (5) Special Programs 325 416 453 (Number of Sessions) (15) (8) (15) Children's Computer 125 127 164 Word Processors 246 312 343 Internet Users 3,861 2,741 1,700 Typewriter Users 15 N/A N/A Visitors (Gate count divided by 2) 20,263 19,661 18,355 Increase in Visitors +3% +7% -5.8% Fines/Fees Collected $4,647.12 $3,973.95 $3,684.82 Gifts Received $ 0.00 $ 0.00 $ 0.00 * No statistical report from WCCLS was generated. ** Includes Adult Reading Program. Public Library Revenue/Expenditures in Washington County - FY00-01 FY00-01 State & Local Cooperative % of Revenue Expenditures Revenue Revenue from Cooperative Public Libraries: $61,216 86.60% Banks $62,355 $9,469 Beaverton $3,926,524 $1,018,569 $2,621,630 72.02% $1,607,238 $99,413 $1,548,285 93.97% Cedar Mill* 59.18% Cornelius $172,347 $73,445 $106,489 $613,112 $161,922 $451,190 73.59% Forest Grove Garden Home $118,685 $10,059 $140,458 90.93% Hillsboro Libraries* $3,479,398 $1,033,709 $ $238,177 $401,160 $194,975 $238,250 54.99% Sherwood 74.25% Tigard $1,648,568 $424,576 $1,223,992 0 Tualatin $751,498 $474,927 ** $424,679 47.21/o West Slope $351,111 $12,011 $346,180 96.65% $44,263 Wilsonville(for taxes collected in that city) 73.47 Total- all libraries $13,131,996 $3,513,075 $9,728,807 % Revenue from WCCLS includes PL payments,Ready to Read disbursments to community libraries, Telephone Reference contract payment to BCL,Jail Library Service contract payment to HPL *Some libraries have expenditures that are significant to their budgets and yet not common to all: Cedar Mill rent;Tanasbourne rent;Hillsboro revenue and expenditures do not include rent paid by WCCLS programs for space at TBL because it is expense in program below. **Local funds for Tualatin include$72,961 from Clackamas County library levy. Expenditures are actually 1%less than the total of funds from Coop. and State&Local Sources_ Other Coo erative funded Services & Activities: $382,450 Administration $715,640 Automation (actual minus passthrough revenue) $204,745 Courier(includes$44,087 for new large delivery van) $208,137 Metropolitan Interlibrary Exchange (MIX) (MCL Reference$60,000+MIX payments to MCL and LINCC) $176,791 Outreach (minus Jail Contract payment to HPL$12,500) $2]0,001 Reference(minus$59,064 Telephone Reference Contract) with BCL and$60,000 MIX costs);includes$111,054 for shared databases $101,530 Youth Services (minus RTR to CML&GHL,and includes Read Right Now grant expenses) $2,059,294 Total- Other Cooperative funded Services &Activities Summary: $11,788,101 Total Cooperative Funds Expended/distributed: 77.60% Percentage of total expenditures from the Cooperative: $15,191,290. TOTAL SPENT ON PUBLIC LIBRARY SERVICE FY00-01: FACoop Statistics\00-01 PL Expend 11/14/2001 Circulation Projections through 2008 for Wash Co Public Libraries. 9mo % increases used for FY01-02; 10 yr ave circulation increase for ea library after throwing out high & low ears was used for 02-03 thru 07-08 with the following exceptions: 20°° ave use for Garden Home, 18% incr used for r years of new construction plus the following year for the effected library(see dates below). -- - Actual Estimated r ---2000-01 _ 2001-021 2002-03 2003-04 2004-05 -_2005_06 1- 2006-07 2007_08 Banks Public Library 27,25 34,499 35,492 365514 37,566 38,648, 39,761! - 40,906 Beaverton City Library 1,475,6181 1,753,3291 1,800,84511,849,647 1,899,773 1,951,257', 2,004,136 2,058,448 Cedar Mill Comm. Library 793,8231 936,711 1,105,319 1,304,277 -1,426,618 1,560,434 1,706,803! 1,866,901 Cornelius Public Library 38,266 - 37,872 _ 37,482 - 37,096 36,71.4 _-36,335 --42,876 50,594 ---- -------- - Forest Grove City Library 199,519; 204,1481 240,894 284,255 286,359 _ 288,478 _ 290,613 292,763 Garden Home Comm. Library 94,360; 123,7531 148,504 178,205 213,845 256,615 307,937 369,525 Hillsboro Libraries: - ------- ------ - ---- -- -- ---- ---- - -- -- -- ----- ------ --- --J--- Books By Rail 28,422; 30,2271 . 31,738 33,325 39,324 46,4021 48,7221 51,158 . Shute Park 641,8251 707,227` 767,907 833,793 983,876 1,160,9741 1,260,586' 1,368,744 Tanasbourne Branch 748,908! 8652131 - --- -- --- ------- E- ---9-73,452 1,095,230 1_,292,372 524,999 _ 1715,776 1,930,420 1 --- Sherwood Public Library 1 153,0561 _ 194,932E _242,223 300,986 374,005 -464,739 577,484: 717,582 - - --- 595,935r 644 504 685 623 729 366 860 652 1,015,5691 1 080 3621 1 149 289 Tigard Public Libra --;- ' - - '- ----' --- - -- --' --- --- Tualatin Public Libra 251,851.___345,590;_ _352,364 _359,270 366,3_12 _ 373,4911 - 440,720 520,049 West Slope Comm. Libra 170,6581 -180,778 195,132 210,625 -227,349 245,4001- 264,885 285,917 �' p n' -- - Totall 5,219,491 6,058,783;: -6,616,974 725255901 8,044,763 _8,963,341( 9,78661 10,702,29 ,0, _ -- - - . % Increase for all Libraries 16.08% 9.21% 9.61%; 10.92% 11.42 F %i 9.12% 9.42°x- 1 i New LibraryBu s/Renovations/Branches: -__._r __ _ -__�-------L__--------_-- ------- ---- - -- Beaverton Circulation Average- . - g - - -- -- 2000 i - ----- ------.. i Increases: , Be ... -----�- --- ----------- ------------- Cedar Mill ! 200_1 &2003 15 year average 9.5% _. ._ .... ..... .....-- --I-------- 2002 ------- -r---------- -- Forest Grove -- - 10 year average 5.9% _ .._..__. --- - - 1- Hillsboro/Tanasbourne/BBR 2004r ! 5 year average 5.0% _._. --- - . --- - ----- ` ----- 1 Z----- -- 2007-08 for all libraries: Sherwoodi---------- ,---------- ------------- ----------- -- ---... ----libraries:: 105.04% ---------- . --- ---- --- -- - 105.04% Tigard 2004 lProlected increase between 2000-01 and , Tualatin 2006 Average increase per year from 2001-02 to 2007-08,:! 10.83% Garden Horne 2006 _ -- --- -----. - - - - - ------- - 1 Cornelius 2007 F:/Eva/CLAB/Levy04-8/PL circ increase 99-01/11/28/2001 Tigard Public Library Exhibit and Display Policy The Tigard Public Library welcomes exhibits and displays. Exhibits and displays in the Library offer a means for public expression by individuals and groups in the community as well as enrich the Library by allowing it to serve in a community forum role. The purpose of this policy is to provide fair and consistent standards for the use of exhibit areas in the Library, thus ensuring appropriate use of these spaces in a manner that is consistent with the library's other service objectives. The Library welcomes the use of the display areas by the public, with priority given to the residents of Tigard in cases of date conflicts. The Tigard Public Library is committed to following guidelines for display set out in the Library Bill of Rights written by the American Library Association. In particular, Article I of the Library Bill of Rights states, "Materials should not be excluded because of the origin, background, or views of those contributing to their creation." Article I 1 of the Library Bill of Rights states, "Materials should not be proscribed or removed because of partisan or doctrinal disapproval." Article IV maintains that exhibit space should be made available "on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use." I. Display Policy and Purpose A. The Library functions as an intellectual and cultural resource for the community. Displays are a means through which the public can visually share experiences, appreciate special interests, and exchange information. B. When not being used to promote library-related or City of Tigard activities or services, display and exhibit spaces are available to community groups engaged in educational, cultural, intellectual or charitable activities and will be provided on an equitable basis to any such group which goes through the application process. The library reserves the right to designate and limit space, size, and location of displays or exhibits. C. Exhibit areas are accessible on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Those who object to or disagree with the content of any exhibit are entitled to submit their own exhibit, which will be judged according to the policies established by the Library. D. The Library will not act as an agent for the exhibitor. Artists are encouraged to post a statement about their work,but price tags or the posting of price lists are not permitted. E. In general, the library does not accept commercial notices for any group unless they have a special educational, informational, or cultural value to the community. The library does not accept any materials being offered for sale to the public unless the proceeds are intended to directly benefit the library. F. Display areas include but are not limited to: 1. Puett Room 2. Wall Space above large print books 3. Display Case I:\LIB\Cheryl S\Sample Display Policies.doc No exhibits may be mounted by the public outside of the exhibit area defined in this policy, as they may interfere with other library operations and public safety, and present a cluttered appearance. For example, no exhibits or displays may be mounted from columns or from the ceiling. II. Display Guidelines A. Displays are accepted at the sole discretion of the Staff Contact Person and/or the Library Director. They should be designed as expressions of culture, have educational value, and promote the use of the Library. B. The Library has the right to review the materials before the exhibit is set up. Material which, in the judgment of the Library Director and Staff Contact Person, is obscene or gruesome will not be exhibited. The library will not accept displays, exhibits, posters, etc. which are judged either illegal, offensive or inappropriate for a public library setting (i.e. one that is free and open to persons of all ages). Exhibits/displays of a polemic or discriminatory nature will be refused. The decision of the Library Director may be appealed to the Tigard Library Board. The decision of the Library Board may be appealed to the City Council. C. Displays and exhibits will be accepted as long as they do not interfere with the daily conduct of library business and as long as it is made clear that the library does not necessarily endorse their contents or points of view. Displays and exhibits will be approved and scheduled as space permits. The sponsoring group or individual is responsible for creating the display, setting it up according to schedule, and removing it before the next scheduled display or exhibit. D. The fact that an organization or person is permitted the use of a Library exhibit area does not in any way constitute an endorsement by the Library of their policies or beliefs and no claim to that effect may be used in advertising. I:ALIB\Cheryl S\Sample Display Policies.doc r Tigard Public Library Exhibit and Display Procedures I. Display Procedures A. Persons interested in using a display space at the Tigard Public Library first need to fill out a "Display Application". This form can be picked up in the library lobby, at the circulation desk or found on the Library WEB site. A copy of the library's policy will accompany the application for applicant's perusal. B. Displays will be for a proscribed time with the owner supervising installation and removal. C. The City of Tigard (Library)will not be responsible for any damage or theft that may occur during exhibitor transport, setup or removal of exhibit. D. Limited exhibit space should be taken into consideration when making application to display works of art and craft. E. The Library has one illuminated, lockable glass display case. The dimensions of the display area are 3 feet wide x 3 feet deep x 2 feet high. Exhibitors wishing to use this case must contact Circulation Desk staff to obtain a key to unlock the cases. Exhibitors are responsible for locking the case after installation and dismantling, and returning the keys to the Circulation Desk staff. These cases have proven to be ideal for the display of collectible items,jewelry, and pottery. F. All exhibit scheduling is coordinated by the Display Coordinator. Library exhibit areas are available to the public on a first come, first served basis, and are available to individuals and groups if the Library has not previously scheduled the use of those exhibit spaces. Library sponsored exhibits and displays will have priority. G. It is not the intent of the Library to provide permanent or continuous exhibit space to a specific individual or group. Up to two exhibits may be scheduled at one time. H. Reservations for exhibit areas may be made up to three months in advance. I. Exhibits normally are scheduled on a one month basis, from the first day to the last day of each month. J. Exhibit areas will be available only if a reservation application is made in advance. Applications must be made in writing using the Library's Exhibit Area Reservation Application. The Exhibit Area Reservation Application may be obtained from the Library Lobby, the Circulation Desk or from the Tigard Library WEB site. Completed application forms may be returned to the Circulation desk. K. Displays must conform to the space restrictions of the assigned areas and be securely affixed to display surfaces. II. Installation and Removal of Exhibits A. Responsibility for setting up and dismantling exhibits lies with the exhibitor. The exhibitor will supply all tools and other materials needed for the exhibit. I:\LIB\Cheryl S\Sample Display Policies.doc B. Exhibitors are asked to be respectful of the multipurpose community use of the Library; thus conversations and noise should be kept to a minimum. Exhibits are to be installed with all deliberate speed. Entrances and aisles may not be obstructed. C. Exhibitors may not move any existing exhibit or library materials during the installation of their exhibit D. Individuals or groups using the Library's exhibit spaces may not install their work prior to the date on which their space reservation begins. They may not mount their artwork in a manner that defaces the space provided. The gallery walls are designed so that two-dimensional exhibit pieces may be hung from metal mounts. Such works may also be attached to the wall surfaces using push pins. E. Damages to the premises, equipment, or furnishings as a result of exhibitor use will be charged to the individual or group responsible. The exhibitor or organization and its members,jointly and severally, assume and shall bear full responsibility for loss of, or injury or damage to, any property of the Tigard Public Library as shall be caused or inflicted by the using individual or organization. F. Groups and individuals using the exhibit areas are responsible for basic clean up and returning the space to order. G. It is appropriate for exhibit owners to visit the exhibit space in the Library periodically during the time it is on display to assure that no portions of the exhibit have fallen to the floor or have otherwise become unkempt. H. Each exhibitor will supply and display descriptive information to describe the purpose, title, and ownership of the exhibit. I. All displays shall be set up and removed on the assigned dates with supervision by the Display Coordinator. J. The Library does not have space for storage of the property of exhibitors in the Library building; therefore, artists are asked to deliver and pick up art work according to the dates established in advance. Insurance covering the value of the exhibit will be the responsibility of the displaying artist. The artist will sign a disclaimer releasing the Library from all responsibility prior to the display of the works. See attached Display Agreement. III. Responsibility for Loss or Damage A. Each approved exhibitor will supply a complete inventory of the exhibit and the reasonable estimated value of each item. B. Items on display in the library enjoy the same security as the library collection and equipment; the glass display cases are locked, but irreplaceable items or items of great value should not be included in a display. IV. Cancellation of Exhibits The Library Director and Library Board reserve the right to cancel any exhibit should conditions or situations, such as a unique exhibit opportunity or unforeseen need, warrant I:\LIB\Cheryl S\Sample Display Policies.doc such action. If an exhibit is canceled, the exhibitor will have the right to display their exhibit again, for the full duration of the exhibit time originally scheduled, at the earliest convenience of the exhibitor and the Library. I:\LIB\Cheryl S\Sample Display Policies.doc Disclaimer (I don't really understand this section. I `m not sure what kind of information is to follow the Areas like Bulletin Board Areas, etc. cs) Failure to meet the requirements contained in this policy and the Exhibit Area Reservation Application may result in the denial of future exhibit space privileges, and/or financial liability for damages. Bulletin Board Areas: Entrance Areas: The only signs permitted at the entrance to the building are those that provide information about the library or the Senior Center. The library staff will remove all other materials. Bulletin Boards and Posters: Materials for the lobby, including posters and signs, will be posted by the library staff. Non- library or City of Tigard postings will be removed and discarded after two weeks. The library may not post materials which are judged inappropriate or offensive. Lost and found ads, "want ads" and classified ads are not accepted. Materials should not exceed 14" x 17" in size. Rejections may be appealed to the Tigard Library Board. All postings should adhere to the Tigard Library Exhibit Policy Campaign Materials: For elections on the federal, state, or local level;the library will provide space in a designated area for information on issues and candidates. The display will be limited to one copy of each piece of literature or other campaign material. Petitions: Petitioning of any kind is not allowed inside the library building. I:\LIB\Cheryl S\Sample Display Policies.doc SW-T THE OREGONIAN ♦ THURSDAY DECEMBER 13 2001 ON CORRESPONDENCE EKLY • We would like to go on record as BUFFER ZONE DEBATE ate the congestion in downtown named Candide Yam. 'rNOOd T I G A R D LIBRARY BOND being totally against this project.We Tualatin and provide access for the A nasty ,villain with a major- are not only residents of Tualatin, Needed east-west connector many trucks that need to reach the league, double-edged handlebar Meet tomorrow's library needs but also local business owners.What Thank you for highlighting the industrial sites and transport goods mustache named Noah Count; and I would support a bond measure in the worldare they thinking? struggle for growth and the clash of to the coast and other western desti- his lascivious, femme fatale a—mi- for a new libraryin Tigard. 800,000 dollars.) nations via the Pacific Highway.g interests in the Southwest metro g Y• plice named Sue Duse. The population increase in Tigard We have a local school (Tualatin area ("Buffer zone now sees battle," The building-permit approval A town full of count bumpkins shows in tie cramped spaces in the Elementary) that is totally falling Nov.29). process in most cities has been who, collectively, seem like they just library. Information is the great apart and should not even still be The ultimate questions: Who is short-sighted in the past.There is no fell off the turniptruck, but still �news.o- equalizer of a community.We need standing, and we have massive traf- going to pay for an east-west con- consistency in the requirements im helped save the da .Men dressed up to meet the needs of die people to- fic congestion due to poor planning. nector road between Interstate 5 and. posed by,local agencies or even by like women, women dressed up like day and of our children tomorrow. Tualatin's priorities,we think, are a Highway 99W south of Tualatin? the state. _ men, and all of them dancin with NANCY IRWIN . little out of whack. When is it feasible to schedule and How could they approve and con- each other. g Tigard Our tax dollars should go to more construct this essential missing piece struct the Coffee Creek Intake Center important things.We need people to of infrastructure? Will this project and Women's Prison-without pro- A cute mouse that introduced hnftew- Services good for everyone make good common-sense deci- also incorporate on- and off-ramps viding for future infrastructure needs each scene. My husband and I support the sions about our city, not ones that to 1-5 at Norton Road? in the area?The facility itself will se- A happy ending where our hero,- proposed library bond because the are puffed up with pride and heads Funding needs to come from sev- riously tax existing roads in the area. gets the girl, and there's plenty of services they provide (and would filled with air. eral sources,including the state,fed land-use issues need to be re- water for the crops. add to the programs with larger, Thousands of people are out of eral grants and the municipalities viewed. Density has been getting And all topped off by the lovely newer facilities) are important to a work. Families are having a hard involved. greater in residential construction. and talented"Olio Sisters." cross-section of the population from time making ends meet. Schools What generates the municipal Now it needs to be addressed in the Yes, this was Fowler Middle the youngest children to the most have to go door-to-door selling funds? Real estate developers and industrial planning as well.Build the School's marvelous theater, drama senior of seniors. Christmas wreaths and candy just to project owners need to have signifi- roads to accommodate the density and arts department's production of ,s.oregoni- The present facilities are crowded buy a new computer for their class. cant fees set aside with every build- with the increased tax base this will "Heaven Help the Po'Taters!' and lack the space to enhance pro- Wake up and et real.The need ing permit. provide. No infrastructure improve grams beyond books in stacks and l g Y ments, no construction ought to be Great cast,great crew,great uirec to get their heads out of the clouds. Significant infrastructure change the direction this review process tion, sets, costumes and production more traditional uses of a commu- It's not their money-,it's the people's! is needed because of the sizzling takes. from Hillary Kan,Elissa Meehan and nity library. Libraries are a vital seg- We need to be responsible.We need growth of the residential communi Brian Haliski, and, especially, their '�news.o ment of community well-being,pro- to do what's best for the city and the ties. Tualatin, Sherwood, Wilsonville, 65 or so very talented and dedicated viding information, pleasure and in it. numer Washington County, and ODOT programs that enhance the well people Lt's put that mope to better use. and consequent retail businesnew s and mes need to pull together to get this job middle school Taters. In a word, being of all who participate in what a p Y q done.Do not wait another decade to library can offer. If this committee can't be responsi- industrial development overwhelms complete this project! BARRY ALBERTSON ble, then get someone who can. I existing roads.As a Realtor and a stu- Parent, Tigard-Tualatin LOUISE and PAUL OWEN HARVEY ORNDORF School Board nrernber Tigard dont remember voting for this.This dent of demographics,I am aware of Tualatin ,ws.orego- should he approved by the people the demands on infrastructure that T7l art! who are paying the business taxes, accompanies growth of this magni- TUALATIN BELL TOWER tude. WHAT A SHOW! Just because you have money in P I N O T PRICES your checking account doesn't mean The Day Road site of the new pris- , rod educa- Better uses for the money you can go around buying anything on also complicates the issue and is Taters play magnificent Not all that expensive, really My husband and I recently read you want,especially when the check the lightning rod for emotions in the OK,now let me see if I've got this A reasonable price for an Oregon the article regarding the proposed book belongs to someone else. area. right: pinot is$15 to$20 a bottle. inews.ore- bell tower for tie Tualatin Com, ERIC and DEE WALKER The most obvious need is an east- A tall,lanky hero named Spud. mrnic �•.,,.r,..:.. ,..,,tet 11..,..,,,rtt,r,...,. art • t,t,.rt I i RON GARST 9� IR NO? pv e-v"o- 2,9 Z66 enny-a New, lu.., ' •elppay fibra O11 Tip NEW,LIBRARYthe tax nd V r r 1�h''�V� :;Tigard:is'looking tobuild 8'new,.47,000- . Ili apply of 13,000 square feet. �Square-foot library hot'far:from its current tie com- .. -, , .. „3.. The proposal comes after Beaverton >;. site:The city.says the current.library,at lity's only The City plans to put'a bond on Now:the city.needs to know whether opened its.doors to a state-of-the-art, 13,000 square.feet;is,toocramped to meet - �icesta residents:will;support the'plan, which .. 69,000-square-foot year.. , w.thegrowingpopulation's:needs: the May ballot fora 47,000 could'cost $14, million to $17 million. If Tigard follows through on its plans, ,whose ler says square-foot buildin� costng And-if the ast'is any gauge,it might be it will have the second-largest library eels sinan uphill battle. build .. i million to $17 million. g'in Washington:County. Q: o decide lustthree years ago,residents rejected born has a bigger lib J gg library system than Ti= Inicipali By EMILY TSAo a$17.8.million bond measure that would gard,but is in three locations.) s?And THE oREGorrinN have allowed for library and city.office, It is no secret that the Tigard Public Li- Existin libray!",l overn expansions.•: ::.=... br 9 v As libraries around the region:expand' . : azY• at'13125 S.W. Hall.Blvd., is too But.those. involved with.the.fibra small.'. .To use their offerings to become not only infor- plans sayit will.be different this time '" ' `�•�:.-'`� � � � • mation hubs but also community cen- 'For the summer programs, we can service in- ters,Tigard is looking at grand 1 and that more library space is long over- consistently turn young people away," S.W Omara St. 1225 5555 pans to due, said Margaret Barnes, the lib direc- meet future needs. 3. r er469o. This is"a need that,is not going to go*, . tor. . . . � "The (library) � .W:Ed' re oni- nary) meeting room is not 9ewogdSt 9 The city is proposing a brand-new,'. : awa , said David Chapman, chairman large, enough . to:, accommodate .the ";S.W.-McDonald St. 47,000-square building that would ;of..Tigard's new library construction attendance. " more than triple the current library's size: committee.: Please see LIBRARY,Page 6 . ". MICE, ^ ``- ' - WERNER BITTNER/THE OREGONIAN ".61 Mien a'cioua sails io'iorrn;" biue'Eiiastic'tiottle.bo not. Do not ta?ikersleyC@iieius.oregoriiaii.coin. `o "iiwiiC. rubti clay awuuu cuges oi'"'" y'� 110 da Library: in 1998 f®r new facili failedbn'BaRot pal set Continued from Page 1 of Tigard's founding family, and a offer a large community room that Passing a bond might be tough grr $40,000 bequest from Neva Root,a could be used by the public even next year as the economy contin- dei j The lack of space has forced the. former elementary school teacher. when the library is closed. ues to stagger. But Chapman said library to reach beyond its walls. The donations provided a big Other proposals include a tech- he was hopeful that residents pr( The adult fall reading program gala boost in morale,and library repre- nology room that would allow peo- would see the long-term benefits in has been moved to the High sentatives continued to explore ex- ple to hold teleconferences, take of financing a new library. orc school.Meetings are held outdoors pansion plans. classes and develop resumes. "I don't anticipate it will et the and at another buildingowned b Internet work stations would be in p g the city. But in 2000,the focus of expand- voted down;" he said. People are shi creased from the current 12 to as len ing the cturent building gradually careful with their dollars,and I be- Library representatives say there many as 40. cal shifted to constructing a brand lieve that when people weigh what is inadequate space for patrons Chapman said the city is looking p p rot who simply want to read in the li- new one. at possibly presenting a bond the cost is vs.what they are getting,mea- Ste hrary.The staff members also find Chapman said the current loca- sure to voters in May. And this it may pass." ons themselves working in cramped tion,had limited growth potential time, the message will'be clearer: ♦ ne! quarters. because of Fanno Creek on one Money will be used to build a new Would you support a bond paying While the space for people is side and Hall Boulevard on anoth- library for a new library?Tell us why or pei j dismal,the situation for books and er. To add a second story to the The result of this future bond, why not. We'd tin new materials is no better.Placing current library would have re- however, could be similar to the like to publish wh new items on the shelves means quired the city to upgrade the fust one resented back in 1998. If the , of other items must go. floor to meet seismic codes. library vacates its current complex, �=` your response. g The librarywas com leted in Even with those changes,the li- which it shares with police and I r fry+' To use The Ore- 1986 and unerwent a small ex- brary would have expanded to only City Hall offices, city services gonian's Inside j pansion in 1994. For years, it has about 21;000 square feet, still fall- would be able to move into the Line,a free serv- rya looked at growing more. ing short of what library officials freed-up space. ice inside the local calling area, cot In 1998, the city presented a had projected was needed. The city has yet to present a dol- dial 503-225-5555 frons a touch- ava $17.8 million bond to residents "The 21,000 square feet does not lar[figure for the bond and how it tone phone, then enter 4690. Ore Na' would affect residents. Those fig- mail us at southwest@news.orego- oft that would have expanded not meet today's needs," Chapman jonly the library but also other city said. "Why would we build some ries are expected soon. nian.cont. the facilities.It failed. 'thing that is not complete?" j "I think the ballot title was con- Moving ahead fusing," Chapman said. "Voters didn't know what they were get- Since last year,the city has been ting.If the library had gone out by moving forward with plans for a itself, I am guessing it would have new building. It has picked a site passed." close to the current location on The defeat,though a setback to Southwest Hall Boulevard and was library expansion plans,did not kill negotiating with the landowner the effort. this week. The following year, the library The proposed new library not received an$816,000 bequest from only would provide more elbow Grace Tigard Houghton,a member room for patrons but also would i I ' _ ._...:.. ...:... en®nni��c•nnnnnc+ nan�a� �nunne F. M1:�. �� ��i* , fd I c� Q�f" '; t; � !'4�� m w• b�G f R e s v H, +.,' I r 1 t ! „1xP ryes ,.Ih+, 3 r �' r i w.� "I�ook�ng�for th�t,w�'rm holiddyJFe�eling F';4," ��t Tie'kI,llbrary�i `�erumgup�nKohd;ny I" w ° `Open�Koue�Ynd you're'invited rkJom, : r " usx to az-,,the seaponl ' kL n 'v ! d '�,i ,� s�f � b.,h � •� ' r � F a F t. 1 �} �� ,r - iF SF t N t rM1 W z�}N+H b+ o P`'w+ 'haw� tF a -. �- k �. r�r •7 R`k��xt�rY -, t, .��� � .ter .� yi K F 5 `r r u t y �a }r ., •„ �� f 4 L �.' Fetivilie� "inc4 lude`thar � int tliidf4 {sullen Alfa ti"r T � �4 df { if'xixiry�t la. ,ry�rta r � - �, �,pldying}d�,a4ariety ®f ;j.I'd rdnd�l z �n t ,s •. �� <� t � M1 A'$�, �a, ' �,�trmged mstrument.s,ri hohdy perft� '� ' � ,' ei K 1 i F .7F •,Y`a r c r r r t. n p I � 3�1C1, k6 4 'C t, 9 1 {{ I maitinr�� n pro�eet ; the Mitten�r'Tree �r and"i y� h N ' 3 V G f ^ `Y f �oFf course, lid" ' food�dncl x Irl { y �� 4� �r�olnl,au� td,c our„community 4 �, - r••u zin friend , friily�end nthe boy"y of the ; , , -- .as.e rM1C tr• � ) .r >r „ I;r 3 Nor ' •'�,F�ye��� ��,{;r��wt SFS y d �' R� I reod, td mg baby z� -Q b Yo le Leo a Mi Nino Clases gratuitas para Padre o Madre y Bebe en = d su biblioteca local b b Las siguientes bibliotecas han programado clases gratuitas para usted y su bebe. Venga usted con su bebe y aprenda por que debe q& to teo, a ML VLLK& leerle a su bebe, como compartir libros con su bebe, y escuchar cuentos y poemas que usted podrd compartir en su casa. iUsted recibird I Read to My Baby gratis un libro de pasta dura para su bebe si Free Parent and Baby Classes at your usted asiste a estas clases! local library . Biblioteca Publica de Tigard-- The following libraries have scheduled 27 de noviembre del 2001 -- 7 PM free classes for you and your baby. Each class will last approximately 1 hour. Bring Biblioteca Comunitaria de Cedar Mill— your baby and learn why to read to your 24 de enero del 2002—7 PM baby, how to share books with your baby, and hear stories and rhymes that you can Biblioteca de Tanasbourne en Hillsboro— share at home. You will receive a free 29 de enero del 2002—7:30 PM board book for your baby if you attend these classes! **Actualmente las clases se ofrecen en ingles Tigard Public Library -- solamente. November 27, 2001 -- 7 PM Cedar Mill Community Library— January 24, 2002—7 PM Tanasbourne Library, Hillsboro— January 29, 2002—7:30 PM 40, WASHINGTON COUNTY Coove Library Suviccs **Classes are currently offered in English ;s only.