12/04/2003 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, DECEMBER 4, 2003 - 7:00 P.M.
TIGARD PUBLIC LIBRARY—PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER Lawton
2. ROLL CALL: BUTLER CHAPMAN_ DIAMOND KASSON
LAWTON SMITH THENELL TURLEY
3. Introduction of Mary Bush,Adult Services Librarian. Barnes
4. Approve Minutes of November 13,2003. Lawton
5. Agenda Additions and Deletions. Lawton
6. Call to the Public. Lawton
7. Monthly Report for November 2003. Barnes
8. WCCLS. Barnes
9. Library Policies. Barnes
10. New Library. Barnes
11. Library Foundation. Diamond
12. Board Communications. All
(Reports from Board members on community and citizen activities)
13. Other Business. All
14. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS,PLEASE CALL CONNIE MARTIN OR
MARGARET BARNES AT THE LIBRARY (503-684-6537), IF YOU ARE UNABLE TO ATTEND.
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TIGARD LIBRARY BOARD
MINUTES
November 13, 2003
Call to Order: 7:03 p.m.
Roll Call: Barbara Butler, Marvin Diamond, Sue Kasson, Jeff Lawton, Jane Smith, Jan
Thenell and Suzan Turley. Staff: Margaret Barnes and Connie Martin.
Introduction to Suzanne Harold, Young Adult Librarian:
Barnes introduced Suzanne Harold to the Board. Suzanne is the library's new Young
Adult Librarian, and has been with the library since August. Suzanne's focus is
primarily with the middle and high school students. She is in the process of reviewing
the fiction section and expanding graphic novels (comic books). Suzanne is heading up
the Club Newbery discussion group. This is a group of middle school students that get
.together and discuss the books the group is reading. There are 14 kids in the group.
The chess game events have been well-attended and a Mystery Party is planned for
January. Suzanne has also been focusing on school visits by visiting Fowler's 6th grade
classes. Suzanne ended her time by presenting the book Alice I Think by Susan Juby.
Minutes: It was moved by Thenell and seconded by Smith to approve the minutes of
October 9, 2003. Motion passed unanimously.
Agenda Additions and Deletions: It was suggested that the Monthly Report discussion
be moved later in the meeting to accommodate Lawton's presence.
Call to the Public: None.
Review of Library Policies: The Collection Development Policy and the Computer Rules
were reviewed by the City Attorney and no concerns were found. The last bulleted point
on the Computer Rules was revised by staff. Board reviewed revision. Lawton moved
to adopt the Collection Development Policy as reviewed by the City Attorney, seconded
by Diamond. Motion passed unanimously. Smith moved to adopt the Tigard Public
Library Computer Rules as changed, seconded by Lawton. Motion passed
unanimously. The Board reviewed, discussed and made a few changes to the Library
use Guidelines. It was agreed to send the Guidelines to the City Attorney for review.
The Board discussed a procedural question on the Confidentiality of Library Records.
Barnes will report back to the Board on clarification on what terms information can be
given out to another person when using that person's library card. No other discussion.
There was no discussion on the Internet Acceptable Use Policy. Board discussed the
Library Card Policy and asked questions of age and forms of ID acceptable to obtain a
library card. There were no questions or discussion on the Library Borrowing Policy. All
policies will go to the City Attorney for review. Barnes stated that all policies reviewed
by the City Attorney will go to the City Council meeting on December 16. Board will
have the opportunity to review the policies before this meeting. Board members were
asked if they would consider attending the City Council meeting on December 16.
Board discussed and several stated they were likely to attend.
WCCLS: Smith attended the CLAB meeting with Barnes. Smith reported that CLAB
reviewed the presented WCCLS budget and gave feedback on the meeting. Barnes
stated that at the CLAB meeting there were concerns expressed with the budget. CLAB
members determined further review of the budget allocations were needed. Barnes will
have additional information on budget questions raised at a future meeting of the Library
Board.
The WCCLS operational levy was discussed. At the CLAB meeting a motion was made
to pursue placing the levy on the May ballot. The levy package will be forwarded onto
the County Commissioners for their authorization. There will now be discussions on
how to provide factual information to the public. Barnes explained the Balance Sheet
pertaining to the levy. Funding for the levy will cost approximately $48 million (slightly
lower than originally thought).
Lawton left the meeting at 8:13 p.m.
October Monthly Report: Barnes noted that overall circulation is down 10-14% for the
first quarter. The library has seen an increase in checkouts per hour for September and
October. Volunteer assistance was busy for October.
Collection Agency: The County will initiate a new service for participating libraries by
contracting with a collection agency in hopes of retrieving lost materials. The process
will begin January 12, with an amnesty period the week before. Patrons with overdue
materials, fines and fees of$50 or more will be forwarded to the collection agency.
New Library: Barnes distributed aerial photos of the new library site. Construction is
under budget and nine days ahead of schedule. The Public Art Committee for the New
Tigard Library will meet in November to discuss criteria for public art selection. City
Manager Bill Monahan and Library Director Margaret Barnes met with City Council to
review the coffee bar proposal. The City will assume responsibility of building the coffee
bar. A Request for Proposal will be issued to select a vendor to operate it.
Library Foundation: Foundation members are setting up displays in local banks
promoting the Bricks for Books campaign. Foundation members and volunteers are
encouraged to sign up to help gift wrap at Borders Books December 13, 20, and 23.
There will be three-person shifts during open hours on these days. If Board members
are interested, contact Barnes.
Board Communications: None.
Other Business:
• Barnes stated that after the City Attorney reviewed the policies that the Board
reviewed in October, they will be sent to Council for approval at their December 16
meeting. One clarification on the Art Display Policy was noted and will be included
in the packet of policies along with the Exhibit Display.
There was discussion of the date of the December meeting. After discussion and
conflicts noted, it was agreed to move the December Library Board meeting to
December 4.
Adjournment: It was moved by Smith, and seconded by Kasson to adjourn the meeting
at 8:45 p.m. Motion passed unanimously.
Next meeting is scheduled for December 4, 2003.
i
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Margaret Barnes, Director of Library Service -
DATE: December 31, 2003
SUBJECT: Library Monthly Report for November 2003
Personnel: Both the Senior Library Assistant position and Division Manager position
have been posted. Interviews for each of these positions will be held in October. The
Library Assistant position in Circulation will be posted in October. Cheryl Silverblatt
rejoined the Library staff in a temporary assignment to coordinate Collection Development.
Technical Services: In November 1103 items were added to the collection and 300
bibliographic records were added to Polaris. The average number of days for items to be
cataloged and processed was 16. A total of 1405 items were placed "on order" and 1296
items were received. The average number of days from order submitted to being placed
was 1.3. The total number of materials withdrawn from the collection was 1152.
Reference Desk: Reference desk interactions for November totaled 4568. Of these
interactions 4290 were reference questions. Reference questions account for 945 of the
total service interactions. This is a decrease of 11% in total service interactions when
compared with November 2002. It is likely that monthly totals for Reference Questions
and Service Interactions will continue to be less than the previous year's count due to the
reduction in staffing levels and open hours to the public.
Internet Public Computer Use:
Total hours of public computer use: 2191
Total users: 5494
Timed stations: 17
Circulation: Circulation staff processed 414 intralibrary crates this month; an average of
13 crates per day. Approximately 65.53% of the holds on the daily hold list were filled, a
total of 3,219 items processed to fill holds.
During November 51,012 items were checked out. This is a drop in circulation of
approximately 9% from last November. As mentioned in previous reports it is likely that
the Library will continue to experience a decline in circulation this whole fiscal year.
However, overall checkouts per hour for the month averaged 229, the highest average for
the fiscal year and calendar year to date.
Community Servicer Seven individuals performed Community Service hours served in
November for a total of 58.5 hours. Of these seven individuals, three were Peer Court
youth serving 32.7 hours and four were serving 25.75 court ordered hours.
i
Cultural Passes: The passes were used 46 times in November. The Children's Museum
was once again the most popular attraction this month with 13 uses. The library
registered 26 new people for the pass program this month, bringing the current total of
registered patrons to 285.
Youth Programs: The Club Newbery program has been a roaring success, with many of
the young people interested in continuing a book discussion group after club Newbery
ends in January. Another popular program this month was school tours/visits. A total of
442 people either visited the library on a tour or their classroom was visited by one of the
Youth Services staff.
New Library: The project continues to move forward at a fast pace. Hoffman
Construction has said the project is about nine days ahead of schedule. The project may
gain additional time if the weather remains favorable. The brick has been installed on the
exterior of the building. Framing of the interior rooms has also begun. The next major
element scheduled is the framing and installation of the "curtain wall system" — windows.
An RFP is being developed to select a vendor for the coffee bar. The Public Art
Committee met this month and will be developing an RFP for public art.
Volunteers: This month volunteers donated 945.0 hours to the Library. This is equivalent
to an additional 5.4 FTE. These hours represent approximately an increase of 13.9 when
compared with 2002. The Friendly Visitor program was promoted this month in the
"Tigard Times" and we now have four additional Friendly Visitors. Trish greatly assisted
the Library Foundation this month in scheduling volunteers to assist with the gift wrap
event at Borders.
Volunteer Type Number Hours
Regular Volunteers 99 734.50
Youth Services 19 109.50
Boards and Committees* 7 13.50
Friendly Visitors 6 11.50
Adopt-a-Shelf 5 15.50
Community Service** 7 60.50
Total 143 945.00 = 5.4 FTE
* "Board and Committees" includes Library Board and the New Library Resource
Team.
** "Community Service" includes Peer Court, Municipal Court and other county
courts, both adult and youth referrals.
WORK INDICATORS .__.NOVEMBER 2003 NOVEMBEK -.j02 NOVEMBER 2001
Circulation
Total (from WCCLS) 51,012 56,076 50,430
(Self-Check machine) 2,626 3,563 3,950
Days of Service 27 27 27
Average Daily Circulation 1,889 2,077 1,868
Hours of Service 222.5 260.5 264.5
Materials
Circulated per Hour 229 215 191
Increase in Circulation -9% +11% +10%
Materials Added 1,103 1,511 1,657
Materials Withdrawn 1,152 2,142 1,260
New Borrowers Registered 309 303 237
Cultural Passes Program 287 (YTD) 282 (YTD) 218 (YTD)
46 (Month) 67 (Month) 39 (Month)
Adult Programs 38 36 370*
(Number of sessions) (2) (3) (13)
Preschool Story Time 0 114 90
(Number of Sessions) (0) (4) (5)
Little People Storytime 0 133 23
(Number of Sessions) (0) (3) (3)
Special Programs 121 86 325
(Number of Sessions) (7) (6) (15)
Children's Computer 30 147 125
Word Processors(stand alone) 132 183 246
Internet Access Station Users 5494 4,536 3,861
Hours of Use 2191 N/A N/A
Typewriter Users 18 .11 15
Visitors
(Gate count - by 2) 20,500 21,879 20,263
Increase in Visitors -6% +8% +3%
Fines/Fees Collected $5,342.84 $5,104.18 $4,647.12
Gifts Received $ 0.00 $ 0.00 $ 0.00
` Includes Adult Reading Program.
WORK INDICATORS DVEMBER 2003 NOVEMBER . ? NOVEMBER 2001
Circulation
Total (from WCCLS) 51,012 56,076 50,430
(Self-Check machine) 2,626 3,563 3,950
Days of Service 27 27 27
Average Daily Circulation 1,889 2,077 1,868
Hours of Service 222.5 260.5 264.5
Materials
Circulated per Hour 229 215 191
Increase in Circulation -9% +11% +10%
Materials Added 1,103 1,511 1,657
Materials Withdrawn 1,152 2,142 1,260
New Borrowers Registered 309 303 237
Cultural Passes Program 287 (YTD) 282 (YTD) 218 (YTD)
46 (Month) 67 (Month) 39 (Month)
Adult Programs 38 36 370*
(Number of sessions) (2) (3) (13)
Preschool Story Time 0 114 90
(Number of Sessions) (0) (4) (5)
Little People Storytime 0 133 23
(Number of Sessions) (0) (3) (3)
Special Programs 121 86 325
(Number of Sessions) (7) (6) (15)
Children's Computer 30 147 125
Word Processors(stand alone) 132 183 246
Internet Access Station Users 5494 4,536 3,861
Hours of Use 2191 N/A N/A
Typewriter Users 18 11 15
Visitors
(Gate count _ by 2) 20,500 21,879 20,263
Increase in Visitors -6% +8% +3%
Fines/Fees Collected $5,342.84 $5,104.18 $4,647.12
Gifts Received $ 0.00 $ 0.00 $ 0.00
Includes Adult Reading Program.
NOVEMBER 2003
Management Overview - Circulation
Total Total CheckOuts
Library CheckIns CheckOuts Renewals &Renewals
Banks Public Library 2,672 2,343 578 2,921
Beaverton City Library 102,994 104,095 32,407 136,502
Cedar Mill Community Library 66,340 68,203 22,515 90,718
Cooperative Administrative Office 102 142 99 241
Cornelius Public Library 3,019 2,662 569 3,231
Forest Grove City Library 16,700 15,876 2,778 18,654
Garden Home Community Library 10,385 9,719 2,803 12,522
Hillsboro Libraries:
Shute Park 38,588 36,515 15,005 51,520
Tanasboume Branch 67,255 64,225 15,676 79,901
External Loans(ILL) 219 411 45 456
Library Outreach Services 1,170 1,213 101 1,314
Oregon College of Art and Craft 529 569 387 956
Sherwood Public Library 15,508 13,973 3,467 17,440
Tigard Public Library 44,804 41,362 9,650 51,012
Tualatin Public Library 27,057 24,941 6,059 31,000
Tuality Health Information Resource Cer 184 216 65 281
West Slope Community Library 14,756 14,152 5,109 19,261
Totals 412,282 400,617 117,313 517,930
FAWILI\Wi1ireports\nov03 mngmnt ovrvw\12/2/2003
OCTOBER 2003
Management Overview - Circulation
Total Total CheckOuts
Library CheckIns CheckOuts Renewals &Renewals
Banks Public Library 2,875 2,564 638 3,202
-Beaverton City Library- 107,360 113,489-- 34,187 . 147,676
Cedar Mill Community Library 67,787 70,457 22,543 93,000
Cooperative Administrative Office 130 152 92 244
Cornelius Public Library 3,038 2,993 805 3,798
Forest Grove City Library 19,156 18,859 3,030 21,889
Garden Home Community Library 10,739 10,556 2,922 13,478
Hillsboro Libraries:
Shute Park 39,451 40,756 15,991 56,747
Tanasbourne Branch 72,434 72,090 17,446 89,536
External Loans (ILL) 247 370 35 405
Library Outreach Services 1,269 1,513 222 1,735
Oregon College of Art and Craft 642 682 331 1,013
Sherwood Public Library 16,216 15,295 3,695 18,990
Tigard Public Library 47,426 44,152 10,687 54,839
Tualatin Public Library 27,852 26,438 6,205 32,643
Tuality Health Information Resource Cen 260 289 63 352
West Slope Community Library 14,939 14,900 5,274 20,174
Totals 431,821 435,555 124,166 559,721
FAWILI\Wi1ireports\oct03 mngmnt ovrvw\11/4/2003
Public Library Revenue/Expenditures in Washington County - FY02-03
FY02-03 State& Local Cooperative % of Revenue
Public Libraries: Expenditures Revenue Revenue from Cooperative
Banks $87,660 $18,089 $75,081 80.58%
Beaverton $3,680,802 $1,306,121 $3,027,316 69.86%
Cedar Mill* $2,176,296 $471,627 $1,667,875 77.96%
Cornelius $193,564 $135,293 $101,328 42.82%
Forest Grove $631,164 $224,338 $451,251 66.79%
Garden Home $177,071 $12,980 $207,657 94.12%
Hillsboro Libraries* $4,947,138 $2,053,989 $2,890,058 58.46%
Sherwood $497,255 $177,698 $319,557 64.26%
Tigard $1,872,620 $638,684 $1,238,816 65.98%
Tualatin $879,762 $355,085 ** $576,218 61.87%
West Slope $378,355 1 $98,919 ** $376,782 79.21%
Total- all libraries ' $15,521,687 $5,492,823 $10,931,939 . 66.56%
Notes:
Revenue from WCCLS includes PL payments, Ready to Read disbursments to community libraries, and
Telephone Reference contract payment to BCL
*Some libraries have expenditures that are significant to their budgets and yet not common to all:
Cedar Mill lease$183,756; Tanasbourne lease$273,664.
**Local funds: Tualatin includes$32,098 from Clackamas County, and West Slope received fire insurance of$83,910.
Expenditures are 4%less than the total of revenue funds from Coop. and State&Local Sources. Revenue and
Expenditure figures are from Oregon State Library Statistical reports for FY02-03.
Other Cooperative funded Services & Activities:
Administration (minus MIX'and$17,500 cultural programming pmts.; $533,743
includes$17,220 Formula consultation,$91,651 levy cost and education).
Automation (minus passthrough revenue). $983,472
Courier $208,319
Metropolitan Interlibrary Exchange (MIX) (Reference pymt$60,000 $126,189
plus MIX payments to MCL and LINCC).
Outreach (includes staffing County jail library) $235,455
Reference(minus$77,400 Telephone Reference Contract with BCL $270,777
and$60,000 MIX costs;includes$116,117 for shared databases).
Youth Services (minus RTR to CML&GHL,and includes $177,659
grant expenses of$51,240).
Total - Other Cooperative funded Services &Activities $2,535,614
SUMMARY:
Total Cooperative Funds expended/distributed: $13,467,553
Percentage of total expenditures from the Cooperative: 74.58%
TOTAL SPENT ON PUBLIC LIBRARY SERVICE FY02-03: $18,057,301
County Service Population FY02-03: 463,050
Total Public Library Expenditures per Capita: $39.00
FACoop Statistics\02-03 PL Expend
REVISED
12/2/2003
Circulation Comparison Pre/Post Levy Failure
July August September Total
2002 586,483 546,740 510,851 1,644,074
2003 579,523 521,229 530,018 1,630,770
Difference -6,960 -25,511 19,167 -0.81%
Quarter Quarter Difference
Library July'02 August'02 Sept. '02 Total July'03 August'03 Sept. '03 Total 2002/2003 % Change
BAL 3,455 2,777 2,306 8,538 3,298 2,879 3,225 9,402 864 10.12%
BCL 165,792 147,229 136,045 449,066 158,140 145,890 137,916 441,946 -7,120 -1.59%
CML 94,208 86,593 82,149 262,950 96,021 86,955 90,059 273,035 10,085 3.84%
COOP 470 279 288 1,037 342 496 330 1,168 131 12.63%
COR 4,284 3,478 2657 10,419 4,704 3,925 3,320 11,949 �1,530 14.68%
FGL 23,902 21,132 19788 64,822 24,392 19,932 21,025 65,349 i 527 0.81%
GHL 16,187 12,436 10243 38,866 11,380 11,006 11,138 33,524 -5,342 -13.74%
Hillsboro Libraries:
BBR 2,325 1,841 2,067 6,233 18 0 0 18 NA NA
HPL 71,082 65,033 62,613 198,728 54,526 48,673 54,257 157,456 -41,272 -20.77%
TCL 84,743 77,559 73,997 236,299 92,505 77,512 86,180 256,197 19,898 8.42%
LEX 645 798 1,069 2,512 377 99 359 835 NA NA
OUTR 1,745 1,376 1,572 4,693 1,476 1,192 1,627 4,295 -398 -8.48%
OCAC 153 159 641 953 276 223 892 1,391 438 45.96%
SPL 18,759 18,183 17,600 54,542 19,616 18,147 18,308 56,071 1,529 2.80%
TPL 63,614 59,711 53,681 177,006 57,031 53,218 52,670 162,919 -14,087 -7.96%
TUL 33,361 31,610 28,505 93,476 33,092 30,807 28,567 92,466 -1,010 -1.08%
THC 178 220 214 612 157 233 263 653 41 6.70%
WSL 1,580 16,326 15,416 33,322 22,172 20,042 19,882 62,096 28,774 86.35%
Totals 586,483 546,740 510,851 1,644,074 579,523 521,229 530,018 1,630,770 -13,304 -0.81%
F:/WILI/WILIReports/02-03 circ drop comparison/10/31/2003
r
Washington County Cooperative Library
Services
Discussion Draft
Proposal for a Supplemental Local
Option Levy-for Library Services for
FY04-05 through FY08-09
Prepared for the Washington County
Board of Commissioners
Submitted by
Becky Clark, Chair, Washington County Cooperative Library Services
Advisory Board (CLAB)
December 16, 2003
C
Table of Contents
TABLEOF CONTENTS.............................................................................................................................2
EXECUTIVESUMMARY..........................................................................................................................3
OVERVIEW.................................................................................................................................................3
FISCALIMPACT..........................................................................................................................................4
PROPOSED LIBRARY LEVY SCHEDULE.....................................................................................................5
LEVYBACKGROUND...............................................................................................................................6
WHAT KEY ISSUES WERE CONSIDERED DURING DEVELOPMENT OF THE 2002 LEVY PROPOSAL?...........6
HOW HAS COMMUNITY GROWTH IMPACTED THE DEMAND FOR LIBRARY SERVICES?............................6
HOW HAVE LOCAL LIBRARIES RESPONDED TO GROWING DEMANDS ON EXISTING FACILITIES?............6
IN WHAT OTHER WAYS ARE LIBRARIES RESPONDING TO SERVICE DEMANDS?........................................7
WHAT IS THE POTENTIAL FOR ADDITIONAL LIBRARY SERVICE PROVIDERS?..........................................8
WHAT ARE THE IMPACTS OF THE FAILURE OF MEASURE 34-54?............................................................8
LIBRARY LEVY 2004 PROPOSAL...........................................................................................................9
RESTORE AND MAINTAIN FUNDING FOR PUBLIC LIBRARY OPERATIONS..................................................9
RESTORE AND MAINTAIN CENTRAL SUPPORT,OUTREACH SERVICES AND CONTINGENCY FUNDS........ 10
PROVIDE FUNDING FOR ARTS AND CULTURAL INITIATIVES THROUGH THE REGIONAL ARTS&
CULTURECOUNCIL.................................................................................................................................. 10
GENERAL LEVY INFORMATION........................................................................................................12
WHAT WILL HAPPEN IF THERE IS NO LEVY OR IF THE LEVY FAILS?...................................................... 12
LEVY DEVELOPMENT ASSUMPTIONS....................................................................................................... 13
For WCCLS Central Support Services:................................................................................................ 13
For Library Service Providers:......................................... .................................................................. 13
HOW ARE PUBLIC LIBRARY FUNDS DISTRIBUTED?.................................................................................. 13
ESTIMATED TAX IMPACTS OF LIBRARY LEVY 2004...........................................................................__ 14
ATTACHMENT A:FIVE-YEAR LOCAL OPTION LEVY SUMMARY STATEMENT OF
REVENUES&EXPENDITURES............................................................................................................15
2
Executive Summary
Overview
The purpose of this document is to provide the Board with a proposal for a five-year local
option levy to support public library services for the period FY04-05 through FY08-09.
As the Board is aware, a $49.9 million local option levy for library services referred to
the voters in November 2002 was defeated by a narrow margin. Due to the failure of this
measure, countywide library funding was reduced by 10% in FY03-04. In addition, the
WCCLS reserve fund will be reduced to minimum levels by June 30, 2004, and will no
longer be a source of revenue for library services. In order to avoid further reductions in
service, additional revenue is needed to restore and maintain library service levels and to
meet projected service needs.
Based on discussions involving all Cooperative Library Advisory Board stakeholders, the
estimated levy funding needed to support current service levels totals about $48 million.
To provide this funding, the Cooperative Library Advisory Board (CLAB) recommends a
fixed rate levy of$.26 cents per $1000 assessed valuation be placed on the May 2004
ballot. This would equate to $43 in additional property taxes in the levy's first year
(2005) for the owner of a typical home, which would have an estimated assessed value of
$165,000. This $48 million proposal is $1.9 million less than the failed measure due to
revised County projections for slower growth in assessed value.
This proposal addresses thrice library funding issues:
1) It restores public library service levels and maintains services to meet projected
increases in service demand. This portion of the levy is $35.6 million for five years,
or an average of$7.13 million per year(78% of the proposed levy).
2) It restores central support services (used by all libraries) and addresses the additional
services needed to support the operations of member libraries through FY08-09. This
totals $8.9 million over the life of the levy, or an average of approximately $1.8
million per year(20% of the proposed levy).
3) Finally, the proposal includes funding to support countywide arts and cultural
initiatives, including a contract with the Regional Arts & Culture Council (RACC).
A total of$1 million is provided over five years, or an average of$200,000 per year
(2% of the total levy).
Should the Board decide to proceed with the proposed levy, this document would serve
as the guiding document for development of a ballot title for the May 18, 2004 Primary
Election. This election would require both voter approval of the measure, and a double-
majority turnout(50% + 1 vote cast) in order to validate the levy.
3
Fiscal Impact
In summary, the proposed distribution of local option levy funds for the five-year period
of FY04-05 through FY08-09 is as follows:
Public library support: $35,644,228 78%
Central support services & contingency: $ 8,911,057 20%
County funding for arts & culture: $ 1,000,000 2%
Tax rate per$1000 assessed valuation: $0.26
Average yearly levy FY04-05 —FY08-09: $9,599,739
Average County assessed value FY04-05 —FY08-09: $38,628,515,757
Average home assessed value in FY03-04: $158,800
Estimated average home assessed value in FY04-05: $165,152
Estimates of Taxpayer Impacts:
Five-year average annual tax impact for average home: $47.13
Five-year average monthly tax impact for average home: $ 3.93
Annual tax impact for average home in FY04-05: $42.94
Monthly tax impact for average home in FY04-05: $ 3.58
Annual tax impact for average home in FY05-06: $44.87
Monthly tax impact for average home in FY05-06: $ 3.74
Annual tax impact for average home in FY06-07: $46.89
Monthly tax impact for average home in FY06-07: $ 3.91
Annual tax impact for average home in FY07-08: $49.24
Monthly tax impact for average home in FY07-08: $ 4.10
Annual tax impact for average home in FY08-09: $51.70
Monthly tax impact for average home in FY08-09: $ 4.31
4
Proposed Library Levy Schedule
The Cooperative Library Advisory Board is recommending to the Board of
Commissioners the following schedule for the proposed library local option levy:
Date Event/Action(s)
Nov. 5, 2003 CLAB approves package to forward to Board of Commissioners
Dec. 2, 2003 Present Levy Proposal to BOC in worksession, answer questions
Dec. 16, 2003 Public Hearing on Levy Proposal at BOC meeting(evening); BOC
Approves proposal, directs County Counsel to prepare Ballot Title
and Explanatory Statement
Jan. 6, 2004 BOC Adopts Ballot Title
Jan. 9, 2004 Ballot Title filed, Elections Office assigns ballot number
Mar. 18, 2004 Filing deadline for May Election
Apri13 0, 2004 Ballots mailed to registered voters (target date)
May 18, 2004 Election Day
5
Levy Background
What key issues were considered during development of the 2002 levy proposal?
As the Board will recall, the WCCLS Manager initiated formal discussions with the
Commissioners in the Spring of 2001 regarding long term funding issues for WCCLS.
These conversations, which ultimately lead to the Board's recommendation to place
Measure 34-54 on the November 2002 ballot, focused on three issues:
1) Beginning in FY03-04 WCCLS would need additional funding to support existin
service levels mainly because of the depletion of the WCCLS reserve.
2) Additional funding requirements to address increasing service demands were
identified by WCCLS and library service providers,
3) A five-year local option levy (FY03-04 — FY07-08) was the best option available to
address these critical funding issues.
How has community growth impacted the demand for library services?
Washington County public libraries are in a period of dramatic growth. While county
population increased 32% over the last 10 years and 52% since 1990, the increase in
library use has been even more dramatic.
• Circulation of library materials increased 85% in the last 10 years (1993-2003) and
over 150% since 1990.
• Circulation increased 25% between 2000 and 2003, topping 6.5 million items
checked out.
• Circulation for FY03-04 is projected to continue to increase, despite reductions in
library hours, book purchases, etc. this fiscal year.
• For the current providers, the projected average increase in circulation is over 8%
annually through FY08-09, to yield over a 200% increase from 1993 to 2009.
• Using historical average growth information for each library, circulation projections
for the five-year levy period indicate that annual circulation will increase by over
40%, topping 10.7 million in FY08-09.
• More than half of county residents hold library cards.
• In a survey of voters conducted in April 2002, 59% of respondents used a public
library monthly or more frequently.
How have local libraries responded to growing demands on existing facilities?
Library service providers are attempting to address facility and capital needs to meet
current demands. The expansion of libraries is a local responsibility and is not a direct
cost for WCCLS. However, when library expansion occurs, significant increases in
demand follow immediately with a direct impact on operational costs. These include
additional staffing in public and technical support, programming, size and scope of
collections and services, equipment and computer workstations, and increased physical
plant costs. These are all areas where WCCLS funding plays a direct role.
Circulation increases significantly as library facilities expand. Based on historical data,
18% annual increases in circulation for the two years following the opening of a new
library have been typical. Collections also need to be increased to accommodate the
6
additional demands and to fill new shelves. With this dynamic in mind, it is essential to
inventory the recent and anticipated growth plans of member libraries.
• Four library service providers have remodeled, expanded or built new library
facilities in the last four years.
• Two providers have plans for new buildings in 2004 and 2005, and another will
expand in 2004.
• Five are planning for facility expansions, new buildings or branch libraries between
2006 and 2009.
The push to expand local library facilities is very understandable. According to Oregon
Library Association Standards for Public Libraries, only 57% of the minimum
recommended square footage is currently available countywide for a population the size
of Washington County.
Population and library Circulation Growth 1993-2003,Projected Growth 2004.2009
250.0%
200.0%
150.0%
Circulation
Iw.
100.0%
50.0%
Population �;'-"
R
1993 1994 1995 1996 1997 1998 1999 :2000 2001 2002 2003, 2004 2005 2006 ..200A .-,;,2008<;,d,.,'H2O09. r"psi
In what other ways are libraries responding to service demands?
Library service providers are diversifying collections, services and staffing to meet user
needs. In addition to addressing the need for increased square footage, libraries must
address the need for bilingual staff, services and collections in languages other than
English. Providers have been working to increase local outreach efforts to build stronger
connections to the community, to increase private financial support, and to deliver
specialized services to children and seniors.
Library service providers are investing in technology, collections and staffing. Member
libraries, through an Internet connection provided by WCCLS, have been providing free,
public Internet access for five years. Supporting this effort requires recurrent investments
in workstations, local area networks (not covered by WCCLS Automation support), and
staff training and expertise to manage the technology and instruct patrons in its use.
7
Libraries are also offering a wider variety of programs for all audiences to augment
traditional services. These include book discussion groups, cultural performances,
informational programs, lectures, and class-style instruction. In the last year, several
libraries expanded computer-training facilities (funded by grants from the Bill and
Melinda Gates Foundation) to host expanded computer literacy and training opportunities
for residents. Helping library users become good information consumers, whether
through the use of print or the growing world of electronic resources, continues to be a
central public library mission.
What is the potential for additional library service providers?
Two cities,North Plains and Gaston, have expressed interest in developing library service
and are working to establish public library service in their communities. WCCLS has
guidelines describing the process for admission of new public library service providers
and it is probable that within this five-year period North Plains, and perhaps Gaston,
would qualify for County funding through the Public Library Service Agreement.
What are the impacts of the failure of Measure 34-54?
As previously mentioned the failure of the November 2002 levy resulted in a 10%
reduction in countywide library funding in FY03-04. To absorb the reductions, some
public libraries have reduced open hours and staffing levels and many are purchasing
significantly fewer books and other materials. Reductions have also been made in
programs and other services. Central support service reductions include the elimination
of the Library Express program, some extra help staff positions, capital purchases, the
Arts in Libraries program, and major reductions in materials and supplies including
electronic database subscriptions available through WILInet.
It is important to note that cities and community libraries took short-term measures this
fiscal year to limit the impact of the levy's failure on library users. For example, several
cities reduced departmental fees for a year or borrowed from general fund resources to
limit library reductions. These short-term measures cannot be sustained as long-term
solutions, and much deeper cuts will come if no additional funds are secured.
At the same time, public use of libraries has not declined. Circulation of books and other
materials between July and October 2003 is on pace with 2002, despite the fact that 51.5
hours per week were cut from library open hours, and over $400,000 fewer dollars will
be spent on new books this year. Supported by local bond measures and private fund-
raising, local libraries continue to move forward with plans to expand library buildings in
order to address significant deficiencies in square footage.
The growing service demands that underscored the development of Measure 34-54 in
2002 continue to exist at the conclusion of 2003. Library partners continue to recommend
additional funding to restore services and maintain adequate public library service levels
over the next five years. Residents of Washington County continue to utilize the
resources and services of their public library system more than any other government
service, and the educational and recreational benefits of a strong library system remain a
key aspect in the quality of life enjoyed by county residents of all ages.
8
r �
Library Levy 2004 Proposal
The Cooperative Library Advisory Board is recommending a five-year, fixed-rate levy to
restore and maintain library service levels. Due to revised projections for growth in the
County's assessed value, the same $0.26 rate levy is now projected to generate about $1.9
million less over five years than was anticipated for Measure 34-54.
As previously noted, Library Levy 2004 will address three key service areas, which are
described below. The levy proposal comprises an important piece of a five-year finance
plan for countywide library services, which is described in Attachment A of this
document. A detailed staff report is also available from WCCLS.
Restore and maintain funding for public library operations
$35.6 million over 5 years
$7.13 million per year
78% of the proposed levy
The five-year plan for public library funding includes $87.5 million, 41% of which would
come from projected levy proceeds. To respond to immediate and anticipated service
demands, library service providers have identified the following resource needs:
• Restore and maintain library open hours and staffing that were cut this fiscal .year,
and plan expansion of hours and staffing levels to continue to meet projected user
needs;
• Restore cuts made to materials budgets, and continue to build library collections to
meet population increases and growing demands for library service,
• Restore and continue to offer programs and classes for adults, youth and children that
address public computer training, Internet proficiency, after-school homework
assistance, early childhood literacy development, and other identified community
literary, educational and cultural needs.
In FY03-04, libraries eliminated 51.5 open hours per week. This allowed libraries to
reduce staffing levels by about 15FTE. Additional levy funding would be used.to buy
back these reductions and allow libraries to plan for expansion of hours and staffing to
continue to meet projected user demands.
In addition to open hours and staffing levels, public libraries have also estimated that
expenditures for collections (books, videos, CD's, recorded books, etc.) will increase
58% over the course of the levy, including restoring over $400,000 that was cut from this
fiscal year's library materials budgets. According to standards from the Oregon Library
Association, the countywide book collection is at 75% of the Adequate level for a
population the size of Washington County. Investment must be made to restore book
budget cuts made in FY03-04 and address current gaps in collection coverage. Libraries
will also continue to build and expand collections to meet user needs, including multi-
media collections of videos, DVDs, CDs, CD-ROMs, recorded books on cassette and
9
CDs, educational software, and electronic books, in addition to traditional print resources.
This will increase the depth of collection coverage and increase the number of copies of
titles available to reduce waiting time and more quickly fill user requests. This also
includes investments for "opening day" collections at new library facilities — substantial
purchases of new materials to stock expanded library facilities.
Library service providers will also restore programs that have been eliminated or
curtailed. These include programs for children, youth and adults and range from weekly
children's programs, to community forums, to computer training classes and cultural
performances. Programs that increase reading skills, engage residents in community
discussion and expand educational and cultural horizons go hand-in-hand with traditional
readers' services and are increasingly desired by residents who see libraries as the
cultural centers of their neighborhoods.
The proposed levy includes an average annual increase in public library funding of 15%.
It restores public library cuts made in FY03-04, maintains service levels through FY08-
09, and adjusts funding to compensate for growth not addressed since 1996.
Restore and maintain central support, outreach services and contingency funds
$8.9 million over 5 years
$1.8 million per year
20% of the proposed levy
The levy would increase the capacity of WCCLS central services to provide adequate
support for growing library service providers. Central support services are recommended
when it is more cost effective or more efficient for services to be performed centrally
than by individual libraries. The levy would cover approximately 40% of total central
services. In the five-year plan, central support services total $23 million. This includes a
contingency fund of$650,000, which could be used to fund any new public libraries that
might join the Cooperative during the term of the levy, and to cover significant WILInet
upgrades or system replacements that might be necessary.
Central service levels are evaluated and recommended by the Library Directors' Board
and Cooperative Library Advisory Board to maintain adequate support levels. Included
in the levy are services that address five service areas: strategic planning and review of
WCCLS structure and governance, public communications and visibility, staff training
and continuing education, WILInet website support and continued development, and
maintaining service capacity/addressing unmet needs.
Provide funding for arts and cultural initiatives through the Regional Arts & Culture
Council
$1 million for 5 years
$200,000 per year
2% of levy
10
1
Based on prioritization and discussion between the Regional Arts & Culture Council
(RACC), Washington County and the Westside Cultural Alliance, annual levy funding of
$200,000 is recommended. Funds would be used to restore library-based arts and culture
programs, and would build on past library-RACC partnerships to'recognize that libraries,
art, and culture are kindred activities that enrich and educate our community. WCCLS
will work with RACC to further establish public libraries as cultural resource centers in
local communities through programs, continuing education, shows, etc. Funds would be
administered by contract from WCCLS to RACC and would be used to support
Washington County artists, organizations and programs. All funds would be spent in
Washington County, and would leverage significant additional funding from outside
agencies and institutions. Funding would address four main issues:
$25,000 for Arts In Libraries program: This funding would restore support for the
popular Arts In Libraries program that began with a RACC/NEA grant in 2000. Arts In
Libraries was funded at $34,000 per year for two years (half from the RACC/NEA grant
and half from WCCLS). Funding was reduced to $17,500 (WCCLS only) in FY02-03
after the grant ended, and further reduced to $2000 this fiscal year (RACC only).
Libraries use this funding and the RACC Neighborhood Artist Directory to provide
community based artistic and cultural programs and performances. The Arts In Libraries
program brings culture and arts to local neighborhoods, focusing on public libraries as
established community centers and gathering places.
$105,000 for grants to Arts and Culture organizations: This funding would provide
support for Washington County arts and cultural organizations to help them leverage
earned and contributed income. These include technical assistance (building professional
and leadership capacity to help them run more efficiently) and capacity-building grants to
help organizations grow into sustainable community organizations. Last year only 28 of
55 Washington County applications (51%) were funded in the area of technical assistance
grants and project grants. With this level of funding, RACC could fund a greater
percentage of the applications to address community needs.
$55,000 for Arts In Education: This would support schools throughout Washington
County by providing direct cash grants for schools to hire artists and arts organizations to
come into the classrooms for residencies and other activities. Due to long-term declining
school funding, RACC Arts In Education grants are too often the only funding available
for arts curriculum support in local schools. With passage of the levy there would be a
200% increase in funding for Arts in Education in Washington County addressing a
significant and growing unmet need in the community.
$15,000 for Westside Cultural Alliance (WCA) Coordination: This would provide
contracted professional consulting support for the work of the WCA, a Washington
County based arts education and advocacy group. Professional support would facilitate
communication between community arts and culture organizations, including libraries,
and provide information, research and data that would lead to professional development
and increased funding for Washington County based organizations and artists.
11
/ 1
General Levy Information
What will happen if there is no levy or if the levy fails?
Without additional levy funding there will be further reductions in library services in
FY04-05. Revenue from the WCCLS reserve fund covers 6% of the FY03-04
appropriated expenditures, reducing the reserve to 10% of operating expenses by the end
of the fiscal year, and depleting the reserve as a source of revenue. County General Fund
support would be the only significant funding remaining. While the adopted County
Budget Policy recommends 4% annual increases in General Fund support for the
Cooperative Library Services, this is not enough to restore cuts, keep pace with cost
increases and increases in library usage, or address current unmet needs. If no additional
funding is authorized in May 2004, the public library funding level for FY04-05 will
be approximately the same as it was in FY00-01.
If the levy were to be referred to the November 2004 General Election ballot instead of
May, funding would still be reduced for FY04-05. A November 2004 levy approval
would not provide additional funding until FY05-06. If no levy were to be referred to
the ballot, and service was funded only by the County General Fund, it would take
five years for public library funding to inch back to the level of funding distributed
in FY02-03.
On average, 66% of public library revenue comes from WCCLS. All providers will feel
additional reductions. In particular, the three community libraries, Cedar Mill, Garden
Home and West Slope, receive more than 75% of their revenue from WCCLS and could
be crippled by further reductions in revenue. The largest service providers, Beaverton
and Hillsboro, suffered the largest dollar reductions in FY03-04 and would be seriously
harmed by further reductions. Both cities took measures to limit the levy failure's impact
by providing one-time transfers from city funds, but will not be able to continue to do.so
for multiple years.
This fiscal year, public library funding was reduced $1 million, or 10%, due to the failure
of Measure 34-54. Over 40% of the cuts came out of local library book budgets. The
remaining 60% was realized through elimination of staffing, closures, reduced open
hours, reduced frequency and variety of programs for children, youth and adults, and
deferment of capital purchases. Effective 7/1/03, there was an accumulated reduction of
51.5 hours per week in public library open hours, plus the closure of Hillsboro's Books
By Rail facility.
If no additional funding is approved, it will be impossible to maintain even current
reduced service levels. With an additional $.26 cent local option levy, the five year
service plan is primarily focused on restoring and maintaining the quality of library
service levels. Rather than a major expansion, the proposed levy is viewed as
necessary to maintain quality.service levels.
12
Levy development assumptions
Following are the annual cost increase percentages used to construct the revenue and cost
projections for the levy proposal. Annual increases for central support facility and salary-
based costs were determined in consultation with appropriate Washington County
Support Services departments. Annual increases for library usage were calculated using
a combination of library-specific historical data and anticipated changes/increases.
County General Fund revenue increases: 4%
Interest on revenue and reserves (average): 2.6%
County Assessed Value increases (average): 4.6%
First-year tax collection rates (average): 94.89%
For WCCLS Central Support Services:
Cost-of-living(COLA): 3%
Salary step increases(where applicable): 5%
Medical/dental costs: 8%
PERS: 18%
Worker's comp, life insurance, and misc.: 3%
Materials and supplies (varies by program): 4 - 6%
Indirect expenses (varies by program): 4 - 6.6%
For Library Service Providers:
Average circulation increases: Determined based upon individual
library historical averages.
Circulation incr. after building expansion: 18% annually for two years.
Collection expenditures: Dollar estimates provided by each library
for each year of levy.
How are public library funds distributed?
Funding for public library service providers is distributed based on a formula outlined in
the Public Library Services Agreement. Inter-Governmental Agreements detailing the
formula criteria and total amounts to be distributed during the term of the proposed levy
will be forwarded to the Board of Commissioners for approval and signature. The
formula was determined by the Cooperative Library Advisory Board over the last year
and a half with the assistance of a consultant, and included discussions and input from
city managers, city finance directors, library directors and County Administration. The
revised distribution formula is again based on objective service measures with an impact
on operational costs, such as: expenditures on collections, library circulation, public
Internet access, reference questions answered, and facility use and program attendance.
CLAB has maintained a philosophy that funding should be distributed based on services
provided, so that libraries that increase their services and/or see measurable increases in
use will be compensated accordingly.
13
Estimated tax impacts of Library Levy 2004
Washington County's permanent tax rate is $2.25. If passed, the $0.26 library levy and
permanent rate would be $2.51 per$1000 of Assessed Valuation (AV). For the purposes
of this proposal, the County Assessed Value is projected to increase an average of 4.6%
per year over 5 years, increasing from 4% in FY04-05 to 5% in FY08-09 (as in the
current County General Fund forecast). The possibility exists that AV growth rates will
exceed this projection; if so, the average five-year tax rate estimated for this levy could
be lower than the $.26 rate projection.
The County permanent rate of$2.25 was created by the passage of BM50 in 1998. All
existing County levies at that time were rolled into one permanent rate, including the
County general fund tax base, the Major Streets & Transportation Improvement Program,
and the WCCLS levy. The levy rate for WCCLS at that time was $.36 per $1000 of
Assessed Valuation, or 16% of the new Permanent Rate. In FY03-04, WCCLS still
receives approximately 15% of the amount collected from the County's permanent rate,
or$11.56 million.
14
Attachment A: Five-Year Local Option Levy Summary
Statement of Revenues & Expenditures
Estimate Estimate Estimate Estimate Estimate
Resources
-Beginning Balance $1,284,159 $4,240,622 $6,170,250 $6,843,065 $5,683,799
I I wFlue
General Fund Transfer $12,025,441 $12,506,459 $13,006,717 $13,526,986 $l4,068,065,",,,__",,'
Current Prop Taxes(levy) '$8,315,085 $8,647,688 $9,099,375 $9,508,847 $9,984,289 4
Delinquent Taxes (levy) $0 $172,461 $219,483 $202,403 $209,010
Interest Earnings $72,403 $121,429 $221,063 $213,559 $152,2761tI&M
Departmental Revenue $126,500 $131,560 $136,918 $142,291 $147,983
Total Revenues $20,539,429 $21,579,597 $22,683,556 $23,594,086
Expenditures Fvw
Public Library Support $13,499,981 $15,254,988 $17,238,136 $19,479,094 $22,011,376
-Central Support Services $3,832,985 $4,094,983 $4,472,605 $4,874,259 $5,087,704 VIA!,$
Arts&Culture Support $200,0001 $200,0001 $200,000 $200,0001 $260,000
Contingency" $50,0001 $100,0001 $100,000 $199,9991 $199,999'`9� 6_490407,
W-
'17-
4"
2
IV
..., =2501:0.'74.IN 43WA95-2,,,'$M
4MI
Endin2 Balance $4,240,622 $6,170,250 $6,843,065 $5,683,799 $2,746,340""',
% of operating expenses 24% 31% 31% 23% 10.0%il"
Taxpayer Impacts
Cost/$1,000 Assess. Val.
"A
Monthly Cost/Ave Home $3.58 $3.74 $3.91 $4.10 $4.31
Annual Cost/Ave Home $42.94 $44.87 $46.89 $49.24 $51.701", 41
Total Taxes Levied $8,799,032 $9,150,993 $9,562,788 $9,993,113 $10,492,769
Average Annual Taxes 51 65 73
, -
Key Assumptions
County AV Growth Rate 4.0% 4.5% 4.5% 5.0% 5.0% 4.60%
Interest Rate 2.0% 2.0% 3.0% 3.0% 3.0% 2.60%
1st year Tax Coll.Rate 94.500% 94.500% 95.154% 95.154% 95.154% 94.89%
Ave. Home AV FY03-04 $158,800
Est AV FY05 to FY09 4'
!u
7
*Total Resources only includes FY05 Beginning Balance.
"Contingency includes funds for WILI replacement(should it be needed),and funding for additional libraries that might
come online during levy cycle(i.e.North Plains and/or Gaston).
15
Library Bill of Rights
The American Library Association affirms that all libraries are forums for information and
ideas, and that the following basic policies should guide their services.
I. Books and other library resources should be provided for the interest,
information and enlightenment of all people of the community the library
serves. Materials should not be excluded because of the origin,
background or views of those contributing to their creation.
II. Libraries should provide materials and information presenting all points of
view on current and historical issues. Materials should not be proscribed
or removed because of partisan or doctrinal disapproval.
III. Libraries should challenge censorship in the fulfillment of their
responsibility to provide information and enlightenment.
IV. Libraries should cooperate with all persons and groups concerned with
resisting abridgment of free expression and free access to ideas.
V. A person's right to use a library should not be denied or abridged because
of origin, age, background or views.
VI. Libraries which make exhibit spaces and meeting rooms available to the
public they serve should make such facilities available on an equitable
basis, regardless of the beliefs or affiliations of individuals or groups
requesting their use.
Adopted June 18, 1948.
Amended February 2, 1961, and January 23, 1980,
inclusion of"age" reaffirmed January 23, 1996,
by the ALA Council.
Endorsed and reaffirmed by the Tigard Library Board, October 9, 2003
The Freedom to Read
The freedom to read is essential to our democracy. It is continuously under attack.
Private groups and public authorities in various parts of the country are working to
remove or limit access to reading materials, to censor content in schools, to label
"controversial" views, to distribute lists of "objectionable" books or authors and to purge
libraries. These actions apparently rise from a view that our national tradition of free
expression is no longer valid; that censorship and suppression are needed to avoid the
subversion of politics and the corruption of morals. We, as citizens devoted to reading
and as librarians and publishers responsible for disseminating ideas, wish to assert the
public interest in the preservation of the freedom to read.
Most attempts at suppression rest on a denial of the, fundamental premise of
democracy: that the ordinary citizen, by exercising critical judgment, will accept the
good and reject the bad. The censors, public and private, assume that they should
determine what is good and what is bad for their fellow citizens.
We trust Americans to recognize propaganda and misinformation, and to make their
own decisions about what they read and believe. We do not believe they need the help
of censors to assist them in this task. We do not believe they are prepared to sacrifice
their heritage of a free press in order to be "protected" against what others think may be
bad for them. We believe they still favor free enterprise in ideas and expression.
These efforts at suppression are related to a larger pattern of pressures being brought
against education, the press, art and images, films, broadcast media and the Internet.
The problem is not only one of actual censorship. The shadow of fear cast by these
pressures leads, we suspect, to an even larger voluntary curtailment of expression by
those who seek to avoid controversy.
Such pressure toward conformity is perhaps natural to a time of accelerated change.
Any yet suppression is never more dangerous than in such a time of social tension.
Freedom has given the United States the elasticity to endure strain. Freedom keeps
open the path of novel and creative solutions, and enables change to come by choice.
Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the
toughness and resilience of our society and leaves it the less able to deal with
controversy and difference.
Now as always in our history, reading is among our greatest freedoms. The freedom to
read and write is almost the only means for making generally available ideas or
manners of expression that can initially command only a small audience. The written
word is the natural medium for the new idea and the untried voice from which come the
original contributions to social growth. It is essential to the extended discussion that
serious thought requires, and to the accumulation of knowledge and ideas into
organized collections.
We believe that free communication is essential to the preservation of a free society and
a creative culture. We believe that these pressures toward conformity present the
danger of limiting the range and variety of inquiry and expression on which our
democracy and our culture depend. We believe that every American community must
jealously guard the freedom to publish and to circulate, in order to preserve its own
freedom to read. We believe that publishers and librarians have a profound
responsibility to give validity to that freedom to .read by making it possible for the
readers to choose freely from a variety of offerings. The freedom to read is guaranteed
by the Constitution. Those with faith in free people will stand firm on these
constitutional guarantees of essential rights and will exercise the responsibilities that
accompany these rights.
We therefore affirm these propositions:
1. It is in the public interest for publishers and librarians to make available the
widest diversity of views and expressions, including those that are unorthodox or
unpopular with the majority.
Creative thought is by definition new, and what is new is different. The bearer of every
new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt
to maintain themselves in power by the ruthless suppression of any concept that
challenges the established orthodoxy. The power of a democratic system to adapt to
change is vastly strengthened by the freedom of its citizens to choose widely from
among conflicting opinions offered freely to them. To stifle every nonconformist idea at
birth would mark the end of the democratic process. Furthermore, only through the
constant activity of weighing and selecting can the democratic mind attain the strength
demanded by times like these. We need to know not only what we believe but why we
believe it.
2. Publishers, librarians and booksellers do not need to endorse every idea or
presentation they make available. It would conflict with the public interest for
them to establish their own political, moral or aesthetic views as a standard for
determining what should be published or circulated.
Publishers and librarians serve the educational process by helping to make available
knowledge and ideas required for the growth of the mind and the increase of learning.
They do not foster education by imposing as mentors the patterns of their own thought.
The people should have the freedom to read and consider a broader range of ideas
than those that may be held by any single librarian or publisher or government or
church. It is wrong that what one can read should be confined to what another thinks
proper.
3. It is contrary to the public interest for publishers or librarians to bar access to
writings on the basis of the personal history or political affiliations of the author.
No art or literature can flourish if it is to be measured by the political views or private
lives of its creators. No .society of free people can flourish that draws up lists of writers
to whom it will not listen, whatever they may have to say.
4. There is no place in our society for efforts to coerce the taste of others, to confine
adults to the reading matter deemed suitable for adolescents, or to inhibit the .
efforts of writers to achieve artistic expression.
To some, much of modern expression is shocking. But is not much of life itself
shocking? We cut off literature at the source if we prevent writers from dealing with the
stuff of life. Parents and teachers have a responsibility to prepare the young to meet
the diversity of experiences in life to which they will be exposed, as they have a
responsibility to help them learn to think critically for themselves. These are affirmative
responsibilities, not to be discharged simply by preventing them from reading works for
which they are not yet prepared. In these matters values differ, and values cannot be
legislated; nor can machinery be devised that will suit the demands of one group without
limiting the freedom of others.
5. It is not in the public interest to force a reader to accept with any expression the
prejudgment of a label characterizing it or its author as subversive or dangerous.
The ideal of labeling presupposes the existence of individuals or groups with wisdom to
determine by authority what is good or bad for the citizen. It presupposes that
individuals must be directed in making up their minds about the ideas they examine.
But Americans do not need others to do their thinking for them.
6. It is the responsibility of publishers and librarians, as guardians of the people's
freedom to read, to contest encroachments upon that freedom by individuals or
groups seeking to impose their own standards or tastes upon the community at
large.
It is inevitable in the give and take of the democratic process that the political, the moral
or the aesthetic concepts of an individual or group will occasionally collide with those of
another individual or group. In a free society individuals are free to determine for
themselves what they wish to read, and each group is free to determine what it will
recommend to its freely associated members. But no group has the right to take the law
into its own hands, and to impose its own concept of politics or morality upon other
members of a democratic society. Freedom is no freedom if it is accorded only to the
accepted and the inoffensive.
7. It is the responsibility of publishers and librarians to give full meaning to the
freedom to read by providing books that enrich the quality and diversity of
thought and expression. By the exercise of this affirmative responsibility, they
can demonstrate that the answer to a "bad"book is a good one, the answer to a
"bad"idea is a good one.
e
The freedom to read is of little consequence when the reader cannot obtain matter fit for
that reader's purpose. What is needed is not only the absence of restraint, but the
positive provision of opportunity for the people to read the best that has been thought
and said. Books are the major channel by which the intellectual inheritance is handed
down, and the principle means of its testing and growth. The defense of the freedom to
read requires of all publishers and librarians the utmost of their faculties, and deserves
of all citizens that fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here stake
out a lofty claim for the value of the written word. We do so because we believe that it
is possessed of enormous variety and usefulness, worthy of cherishing and keeping
free. We realize that the application of these propositions may mean the dissemination
of ideas and manners of expression that are repugnant to many persons. We do not
state these propositions in the comfortable belief that what people read is unimportant.
We believe rather that what people read is deeply important; that ideas can be
dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom
itself is a dangerous way of life, but it is ours.
This statement was originally issued in May of 1953 by the Westchester Conference of
the American Library Association and the American Book Publishers Council, which in
1970 consolidated with the American Educational Publishers Institute to become the
Association of American Publishers.
Adopted June 25, 1953; revised January 28, 1972, January 16, 1991, July 12, 2000, by
the ALA Council and the AAP Freedom to Read Committee.
A Joint Statement by: American Library Association
Association of American Publishers
Subsequently Endorsed by:
American Association of University Professors
American Booksellers Foundation for Free Expression
American Society of Journalists and Authors
The American Society of Newspaper Editors
Anti-Defamation League of B'nai B'rith
Association of American University Presses
Center for Democracy & Technology
The Children's Book Council
The Electronic Frontier Foundation
Feminists for Free Expression
Freedom to Read Foundation
International Reading Association
The Media Institute
National Coalition Against Censorship
National PTA
Parents, Families and Friends of Lesbians and Gays
People for the American Way
Student Press Law Center
The Thomas Jefferson Center for the Protection of Free Expression
Endorsed and reaffirmed by the Tigard Library Board, October 9, 2003
Collection Development Policy
I. Mission Statement
II. Purpose of the Collection Development Policy
III. Responsibility for Collection Development
IV. Objectives of Collection Development
V. General criteria for selection
VI. Collection Maintenance
VI.I Gifts
VIII. Reconsideration of Library Materials
IX. Limits on the Collection
X. Policy Implementation, Evaluation and Revision
I. MISSION STATEMENT:
To provide a current, responsive collection of library materials to meet the needs
and interests of the diverse and growing Tigard community.
II. PURPOSE OF THE COLLECTION DEVELOPMENT POLICY:
The purpose of this collection development policy is to establish the guidelines
for the selection of materials in the Library's collection. Its intent is to develop the
collection to reflect the needs and interests of a diverse community and to
establish a plan for the selection of materials. Specific information regarding the
library's collection and guidelines for acquisition of materials is contained in the
Collection Development Procedures Manual.
III. RESPONSIBILITY FOR COLLECTION DEVELOPMENT:
The Library Board has the authority to determine the selection and acquisition
policy. Final responsibility for selection of materials rests with the Library
Director, who may delegate some or all of the selection to professional staff. Any
staff member or citizen may submit suggestions for purchase of materials;
professional staff will consider these suggestions on a regular basis according to
the selection criteria.
IV. OBJECTIVES OF COLLECTION DEVELOPMENT:
The library will acquire, organize, make available and encourage the use of all
media that:
• contributes constructively to the individual's awareness of self and
community while providing insight into a wide range of human and social
conditions and various cultural heritages
encourages informational self education
meets the informational and recreational needs of the entire community
L\Lib\Library Policies and Procedures\Collection Development Policy—revised 10-16-03
• stimulates thoughtful participation in the affairs of the community, the state,
the nation, and the world
• gives access to a variety of opinions on matters of current interest
• assists the individual to grow intellectually and culturally
• reflects minority opinions as well as those of the majority
V. GENERAL PRINCIPLES AND CRITERIA FOR SELECTION:
The library's collection is essentially a popular and informational one. It exists to
serve the recreational, educational and self-help needs of the library's patrons.
Multiple copies of titles may be purchased as determined by popular demand.
The library will not attempt to create a research collection, but will select basic,
representative works in most subject areas. Additionally, although an effort will
be made to collect popular works by local authors, no attempt will be made to
develop a comprehensive local author collection. Materials acquired will be
selected on the basis of the following criteria:
1. Current and anticipated needs and interests of the public
2. Accuracy of content
3. Timeliness of information
4. Author's, artist's or publisher's qualifications and/or reputation
5. Evaluations in review media
6. Contribution to diversity or breadth of collections.
7. Presentation of unique or controversial points of view.
8. Receipt of or nomination for major awards or prizes
9. Quality of production
These selection standards also apply to materials received as gifts or donations.
The Tigard Public Library endorses the material selection principles contained in
the following statements of principles adopted by the American Library
Association:
A. The Library Bill of Rights
B. The Freedom to Read statement
C. The Freedom to View statement
D. Free Access to Libraries by Minors
E. Economic Barriers to Information Access
VI. COLLECTION MAINTENANCE:
Materials which are no longer useful in light of stated objectives of the library will
be systematically withdrawn from the collection according to accepted
professional practices.
Withdrawn items will be disposed of by one of the following means:
l:\Lib\Library Policies and Procedures\Collection Development Policy—revised 10-16-03
A. Gifts to other libraries
B. Book sales for Friends of the Library
C. Recycling
D. Discarding
VII. GIFTS:
The Library will accept monetary donations and gifts of material with the
understanding that gifts of materials will be added to the collection only if they
meet the same standards of value required of materials purchased by the
Library. Gift materials not meeting those standards, i.e., those that are out of
date, unneeded duplicates of items already owned, or those in a form unsuitable
for library use, may be given to other organizations, sold, exchanged, or
discarded. Ultimate responsibility for inclusion of materials in the library
collection lies with the. library director or his/her designated representative.
Contributions of materials are deductible for income tax purposes to the extent
allowed by law. Appraisal remains the responsibility of the donor.
When a monetary donation for materials is made, it will be determined whether
the gift is designated for a certain item or general category. Patrons who provide
donations to be used for acquiring materials are requested to permit library staff
to select specific titles which may meet the wishes of the donor, satisfy selection
criteria, and are appropriate for the general public.
VIII. RECONSIDERATION OF LIBRARY MATERIALS:
As the Library strives to provide books and other materials for the interest,
information and enlightenment of all people in the community, there may be
disagreements on the merit of various items. Therefore, the following procedures
will apply in responding to complaints:
A. Recognizing that citizens have the right to question Library decisions, the
Library staff will first try to determine the basis of the individual's request.
1. If the individual is seeking information about why the item has been
selected, the matter will be handled informally by a professional
librarian. Such a request is an opportunity to explain the mission of
the Library and the guarantee of our freedom to read under the
First Amendment to the U.S. Constitution.
2. If the individual objects to the material being available and wishes
to have the material removed from the Library or relocated within
the Library, then he or she will be furnished with the "Request for
Reconsideration of Library Materials" Form, which must be filled out
completely before the item will be reconsidered. The material
1:\Lib\Library Policies and Procedures\Collection Development Policy—revised 10-16-03
under question will remain in the active collection until a final
decision is made.
B. A committee of three staff members, consisting of one staff member from
Readers Services, the Manager of Readers Services and an additional
Management group representative, will review the item in question to
determine the Reconsideration Request form. This review will be initiated
within 10 days of the receipt of the Reconsideration Request form. After
their review, the Manager of Readers Services will communicate the
response of the committee to the individual making the reconsideration
request.
C. If the individual wishes to contest this committee's decision, a committee
consisting of one member of the Tigard Library Board, one staff member
from Reader's Services and one staff member from Library Administration
will then consider the comments on the form and examine the item in
question. The committee will seek reviews of the item in question and
determine whether it conforms to the guidelines as stated in the Collection
Development Procedures Manual. This review will be initiated within 10
days of receipt of the requestor's appeal for reconsideration of the item in
question, and must be completed within 60 days. Based on the written
recommendation of the committee, the Library Director will decide whether
to retain, withdraw, restrict or relocate the material in question and will
provide a written response giving the reasons for the decision.
D. If the individual inquiring wishes to contest the Library Director's decision,
the Library Director will forward the "Request for Reconsideration of
Library Materials" form to the Tigard Library Board as an agenda item for
its next regularly scheduled meeting. The Library Director will also
arrange for the questioner to be invited to attend the meeting. The Board
will consider the requester's statement and the Library Director's
recommendation. The Library Board will make its deci"sion based on the
policy as stated in the Collection Development Policy in the Tigard Public
Library Policies and Procedures Manual and the Collection Development
Procedures Manual.
E. If the questioner contests the Library Board's decision, the Library Director
will forward the "Request for Reconsideration of Library Materials" form to
the Tigard City Manager.
IX. LIMITS ON THE COLLECTION:
Due to various constraints of budget, space, limited audience and other
limitations, the Library is not able to collect many of the following items:
I:\Lib\Library Policies and Procedures\Collection Development Policy—revised 10-16-03
A. Textbooks: Elementary through college, unless the title fills a specific
need, and information on a particular subject is not otherwise available.
B. Microform formats: Exceptions include a limited number of local
newspaper titles, the Tigard Times back file and locally produced Tigard-
area genealogical information.
C. Government documents: Exceptions include the Tigard City Council
proceedings, the Oregon Revised Statutes and similar items of high
demand or importance.
D. In-depth research and/or retrospective works.
E. Foreign language: Except for items such as instructional materials and
cassettes, texts, and dictionaries, which may be collected, and for
materials filling the need of specific user groups within the Library
community.
X. POLICY IMPLEMENTATION, EVALUATION AND REVISION:
The Library Director and the Library Board members will review the Tigard Public
Library Collection Development Policy every other year beginning in fiscal year
2003-04.
APPENDICES:
A. Library Bill of Rights.
B. The Freedom to Read statement
C. Request for Library Material Reconsideration Form
Adopted by the Tigard Library Board November 13, 2003
C\Lib\Library Policies and Procedures\Collection Development Policy—revised 10-16-03
Request for Reconsideration of Materials Form
Date
1. Name
Telephone
Address
2. Individual represents self organization
3 Title (please include author or calL number ifpossible):
4. What is your concern about this material? Please be specific: list pages or
sections:
5. Did you read, hear, or see the entire content?
6. Have you read any reviews of this material?
7. Have you had a chance to see the Tigard Public Library Collection
Development Policy?
8. Do you have suggestions for materials to be included in the collection to
provide other viewpoints?
9. Additional comments:
10. Your comments will be reviewed by library administrators and you will
receive a written response. Please note: Your comments are public records,
however, your name, address and phone number will be kept confidential.
Signature
's
Tigard Public Library
Approved by the Library Board October 12, 1995
Revised by the Library Board April 8, 1999
LIBRARY USE GUIDELINES
The Tigard Public Library expects patrons of all ages to exercise social responsibility in
the use of the library. Appropriate behavior ensures that all customers are able to use
the public library for their information, education and entertainment needs. Please be
considerate of others as you use this library and observe the following guidelines:
Treat other patrons and staff with courtesy and respect.
• Quiet conversation, please. Prolonged conversations, in person or by phone, are
allowed only in the study rooms, lobby or any other areas specifically designated for
such use.
• Children 10 years or younger shall not be left unattended by their responsible adult
guardian (ORS 163.545).
• Respect furnishings and equipment by using them appropriately.
• Respect other users' privacy.
• Beverages with lids are allowed in the Library Lobby and areas of the Library where
tables are available. At no time will beverages be allowed in or near the book stacks
or computer areas. Food consumption is allowed in the lobby. Food
consumption may be allowed in other areas during Library-sponsored events.
® Please use personal audio devices with headphones on low volume.
• Please park bicycles, skateboards, etc., outside.
Patrons bringing cell phones or paging devices into the library must set them to the
silent or vibrating mode. Use of cell phones in the library is permitted if the use is
not loud.
Library staff members are required to speak to those who may need a reminder of these
guidelines. Our goal is to help everyone have an enjoyable, successful library visit.
Persons who violate certain provisions of State or local laws while on library premises
may be excluded from the premises, and/or have their library privileges revoked for up
to 90 days. `
Approved October 12, 1995 by the Tigard Library Board
Revised April 8, 1999 by the Tigard Library Board
I:\LIB\Library Polices and Procedures\Library Use Guidelines.doc `
9/19/03
Tigard Public Library
February 2003
Adopted by the Tigard Library Board March 6, 2003
CONFIDENTIALITY OF LIBRARY RECORDS POLICY
The Tigard Public Library recognizes that all library users, regardless of age, have the
right to confidentiality and privacy with respect to information sought or received and
resources consulted, borrowed, acquired or transmitted.
User records of the Tigard Public Library showing 1) use of specific library materials
consulted, borrowed, acquired or transmitted, by a named person; or 2) consisting of
the name of a library patron together with the person's address or telephone number, or
both, are conditionally exempt from disclosure. These records include, but are not
limited to:
• Circulation records
• Borrower registration records
• Records created to facilitate access to and/or use of library information, materials
and services.
Tigard Public Library reserves the right to use library records for administrative
purposes, such as recovering overdue materials, payment for lost items, customer
surveys and other administrative mailings. Circulation and registration records may be
used only by a library employee working within the scope of his or her duties or by
outside agencies charged with the enforcement of library rules and policies or collection
of library property, unpaid fees, fines or other charges.
The Tigard Public Library,recognizes that the disclosure of a person's record showing
specific library use is an invasion of privacy. Circulation records will not be divulged
voluntarily to anyone except the patron or someone who can produce the patron's
library card number. User records will be provided pursuant to lawfully issued
subpoenas or warrants issued by a court of competent jurisdiction. When a subpoena
or warrant is served on the Library, the subpoena or warrant shall be delivered to the
Library Director or designee, who shall guide the Library's response. The Library
Director may consult with the City Attorney if served with a subpoena or warrant.
Rationale
Protecting the privacy and confidentiality of library users is a fundamental library value.
Oregon State Law recognizes the Tigard Public Library as a public body subject to the
Public Records Law. However, ORS 192.502.22 provides the following exemption from
disclosure of library public records:
I:\LIB\Library Polices and Procedures\Confidentiality of Library Records Policy.doc
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Tigard Public Library
February 2003
Adopted by the Tigard Library Board March 6, 2003
"The records of a library, including circulation records, showing use of a specific library
material by a named person or consisting of the name of a library patron together with
the address or telephone number, or both, of the patron."
This law allows the library to set policies to protect library circulation and registrations
records from disclosure. In setting these policies, the library tries to strike a balance
between the privacy of the user and convenience for that same user.
Adopted by the Tigard Library Board March 6, 2003.
I:\LIB\Library Polices and Procedures\Confidentiality of Library Records Policy.doc
9/19/03
Library Card Policy
Registration for Library Card
Library cards are available free of charge to all citizens of Washington,
Multnomah, Clackamas, Hood River, Clark, Klickitat and Skamania Counties who
can provide proof of current residency. Applicant must be present to receive a
card. All patrons registering for a Washington County Library card must show
acceptable, current printed verification of name and street address of residence.
If a single -piece of identification does not meet the criteria,-a second piece of
identification may be used to furnish the needed information.
Acceptable LD. for adults 18 or over will be:
Preferred:
*Driver's License, State I.D. Card or picture I.D. with current address.
If the current address is not on the preferred identification, the following additional
identification is accepted as proof of address:
♦Dated utility bill or rent receipt
♦Canceled envelope addressed to applicant with a current postmark
*Voter's registration card
*Automobile registration
Acceptable I.D. for youths under 18 will be:
*Any of the above in their name or the name of their parent/legal guardian (this
does not include babysitters, nannies day-care providers or grandparents).
♦Evidence that youth is enrolled in the Tigard/Tualatin School District * including:
- A valid I.D. or Student Body Card
- Dated Report Card
- Obtaining card during school visit (ask Staff person for details)
Parent(s) or guardian(s) of all youths under age 18 will receive a letter outlining
guidelines for library use.
There is a charge for replacement cards. (Same Identification requirements
apply). Those individuals not eligible for a free library card may obtain a card for
yearly nonresident fee.
Borrower's responsibility
Patrons enter into an agreement with the Library when they obtain their library
card. .The library card states that "I accept full responsibility for the use of this
card. I will give immediate notice of loss of card or change of address." The
signature of the cardholder signifies acceptance of this responsibility.
The Library requires patrons to present their cards, appropriate identification, or
library card number with verification of address or phone number before checking
I UBTibrary Polices and ProceduresTibrary Card Policy.DOC
Page 1 of 2
out materials. Unless reported as lost or stolen, it is implied that a person
possessing a library card has permission from the owner for use. Cardholders are
responsible for notifying the Library when their card is lost or stolen. Patrons are
responsible for all charges until their card is reported lost, including items checked
out on the card prior to reporting it lost.
To avoid referral of the account to collections and to be considered for a waiver of
fees, cardholders must immediately file a police report of theft and unauthorized
use. They must then submit a copy of this report to a Library Circulation
Supervisor to avoid referral of the account for collection.
Patrons who have lost their card may be issued a new one. Printed verification of
name and address of residence is required. Picture identification is the preferred
verification.
Retrieval of lost items is the library's priority. Replacement charges will be
removed for lost items returned in good condition within a reasonable amount of
time. Overdue charges will remain.
I:\LIB\Library Polices and Procedures\Library Card Policy.DOC
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Library Borrowing Policy
Borrowing periods, limits, renewals and reserves
Borrowers must have a valid library card to check out materials. (A driver's license
or other appropriate identification may be used on occasion if the card is
forgotten, but should not be used as a permanent substitute for the actual library
card.)
In order to provide for the efficient and equitable circulation of materials, the
library sets the policies regarding length of loan for various materials; limits on the
number of items that can be borrowed; renewals and reserves.
a. Equipment disclaimer
The library assumes no responsibility for damage caused to a borrower's
audiovisual or computer equipment.
b. Length of loan
The Tigard Public Library sets the borrowing period for all materials borrowed and
reserves the right to set limited loan periods for particular types of material.
Tigard Library will honor borrowing periods set by other loaning libraries.
c. Limits
Limits may be placed on the number of items checked out per patron in order to
give access to library materials to a greater number of patrons.
d'. Renewals
Items may be renewed for up to two (2) renewal periods. Items that are on a
waiting list for other patrons may not be renewed. Items may be renewed through
the online catalog, by presenting them at the circulation desk, or by phone. Items
long overdue are set to lost status and may not be renewed.
e. Holds (Reserves)
Patrons may have up to 50 hold requests. Tigard Public Library allows most
circulating materials to be placed on reserve.
IV. Fines, fees and replacement charges
Library material is loaned without charge for a defined loan period. Material
retained past the loan period is subject to overdue fines. Tigard Public Library
charges overdue fines in order to encourage library users to return materials for
use by other patrons. Patrons are charged fines for material that is overdue,
I:\LIB\Library Polices and Procedures\Library Borrowing Policy.DOC
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beginning the first day after the due date. Fines are not charged for days that the
library is closed.
The charge for lost or damaged material is the replacement cost of the item plus
the processing charge. The processing charge is intended to help offset the labor
and materials cost involved with processing a replacement item.
Charges are not assessed for minor damage or general wear and tear. Charges
will be assessed for damage beyond normal use and that is obviously the patron's
responsibility. This includes items that are marked, cut, wet, moldy, scribbled on,
chewed, melted, have foreign materials on them, or missing parts that affect the
use of the item.
Items that are damaged and need to be withdrawn from use will be charged the
full price plus processing charges. Items that are damaged in a way that will
shorten the useful life of the item but that can still be used will be charged up to
one-half the price of the item.
Patron account charges must be paid within one year of assessment and remain
below $5.00 total in order to remain in good standing. Borrowing privileges for
accounts that are not in good standing will be suspended until the charges are
paid. Patron accounts with at least $25 in fines or lost material charges may be
turned over to a collection agency 49 days after the due date. Accounts referred
to a collection agency will be assessed an additional fee to cover the agency cost.
Tigard Library charges overdue fines and processing fees according to the fine
structure of Washington County Cooperative Library Services (WCCLS). These
charges are detailed in Borrowers Schedule of Charges.
I:\L,IB\L,ibrary Polices and Procedures\Library Borrowing Policy.DOC
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Tigard Public Library
Adopted by the Library Board July 12, 2001
INTERNET ACCEPTABLE USE POLICY
The Tigard Public Library offers public Internet access as part of its mission to provide
resources that reflect the great diversity of interests and opinions in our community.
Internet use will be managed in a manner consistent with the Library Use Guidelines,
which are posted in the Library. Failure to use the Internet stations appropriately and
responsibly may result in revocation of Internet use privileges, Library privileges and/or
criminal prosecution.
As with other library resources, providing access to electronic information does not
imply sponsorship nor endorsement by the Library. The Library does not monitor and
has no control over the information viewed through the Internet and cannot be
responsible for its content. Users are encouraged to take advantage of the Internet and
to exercise good judgment and discretion. The Internet offers access to many valuable
sources of information, but not all sites are accurate, complete, or current. There are
many sites that carry information that you may think controversial or inappropriate. It is
left to each user to choose what is individually appropriate and, as with other Library
materials, parents or legal guardians are responsible for their minor children's use of the
Internet.
Privacy Protection:
Users should be aware that it is their responsibility to protect their privacy while using
the Internet. Interactions involving personal information such as credit card numbers,
home address and phone, etc. should be used with caution. Tigard Library and the City
of Tigard are not responsible for sensitive or personal information transferred via the
Internet on Library computers.
Adopted by the Tigard Public Library Board July 12, 2001
I:/Iib/Library Policies and Procedures/Internet Acceptable Use
9/19/03
Adopted by the Tigard Library Boar, ✓ember 13,2003
Tigard Public Library Public Computer Rules
Posted - November 18, 2003
To enable the largest number of people to obtain the maximum benefit from these
information facilities, certain rules are in effect. The Tigard Public Library reserves the
right to modify these rules at any time. Rule changes will be posted.
1. Public computer users are expected to have a basic knowledge of how to
operate a computer. Library staff can only provide limited assistance.
2. Use of the public computer workstations is limited to one hour per day per patron,
in order to provide equitable access for all of our patrons. Patrons need a
Washington County Library Card in order to log on to the public computer
stations. Visitors who are not eligible for a Washington County Library Card may
use the public computer stations by registering with the Library as a guest.
3. The Library is not responsible for damage to users' disks or computers or for any
loss of data, damage or liability that may occur from use of the Library's
computers.
4. Patrons are expected to be mindful and respectful of the rights of other patrons
and to respect staff, library rules and library equipment.
5. The settings on each computer are fixed for general use. Please do not attempt
to alter any computer settings. Individuals who tamper with these settings will be
asked to leave the computer area.
6. Internet access is open to patrons of all ages. The Library cannot control the
Internet and cannot be held responsible for its content. Parents are responsible
for their child's access to the Internet; children 10 years or younger must be
accompanied by a parent or guardian (ORS 163.545). Any restriction of a child's
or young adult's access to the Internet is the responsibility of the parent or
guardian. Selected terminals utilize Internet filters that block some Internet sites.
7. Tigard Public Library provides access to a printer from the public computer
workstations. Copies are 10 cents per sheet. Please keep in mind that
information printed from a public computer workstation is not private and can be
viewed by other patrons and staff.
8. Unacceptable behavior that may result in the loss of public computer privileges
include:
• Internet access for purposes which violate U.S., state or local laws;
• Making unauthorized copies of copyrighted or licensed software or data;
Adopted by the Tigard Library Boaro amber 13,2003
• Tampering with the settings of any computer;
• Using another person's library card number to log onto a public computer for
the purpose of avoiding the one hour limit on computer use.
Any person who refuses to comply with these directions will be asked to leave
the Library premises. Law enforcement officials may be called to enforce
compliance with such a request.
Adopted by the Tigard Library Board November 13, 2003
Tigard Public Library
Adopted by the Library Board January 17, 2002
Tigard Public Library Exhibit and Display Policy
The Tigard Public Library welcomes exhibits and displays. Exhibits and displays in the
Library offer a means for public expression by individuals and groups in the community
as well as enrich the Library by allowing it to serve in a community forum role. The
purpose of this policy is to provide fair and consistent standards for the use of exhibit
areas in the Library, thus ensuring appropriate use of these spaces in a manner that-is
consistent with the library's other service objectives. The Library welcomes the use of
the display areas by the public, with priority given to the residents of Tigard in cases of
date conflicts.
The Tigard Public Library is committed to following guidelines for display set out in the
Library Bill of Rights written by the American Library Association. In particular, Article I
of the Library Bill of Rights states, Materials should not be excluded because of the
origin, background, or views of those contributing to their creation." Article 11 of the
Library Bill of Rights states, Materials should not be proscribed or removed because of
partisan or doctrinal disapproval." Article IV maintains that exhibit space should be
made available "on an equitable basis, regardless of the beliefs or affiliations of
individuals or groups requesting their use."
I. Display Policy and Purpose
A. The Library functions as an intellectual and cultural resource for the
community. Displays are a means through which the public can visually
share experiences, appreciate special interests, and exchange
information.
B. When not being used to promote library-related or City of Tigard activities
or services, display and exhibit spaces are available to community groups
engaged in educational, cultural, intellectual or charitable activities and will
be provided on an equitable basis to any such group which goes through
the application process. The library reserves the right to designate and
limit space, size, and location of displays or exhibits.
C. Exhibit areas are accessible on an equitable basis, regardless of the
beliefs or affiliations of individuals or groups requesting their use. Those
who object to or disagree with the content of any exhibit are entitled to
submit their own exhibit, which will be judged according to the policies
established by the Library.
D. The Library will not act as an agent for the exhibitor. Artists are
encouraged to post a statement about their work, but price tags or the
posting of price lists are not permitted.
E. In general, the library does not accept commercial notices for any group
unless they have a special educational, informational, or cultural value to
the community. The library does not accept any materials being offered
for sale to the public unless the proceeds are intended to directly benefit
the library.
I:\LIB\Library Polices and Procedures\Exhibit Display Policy and Forms\Exhibit and Display Policy.doc
9/19/03
Tigard Public Library
Adopted by the Library Board January 17, 2002
F. Display areas include but are not limited to:
1. Puett Room
2. Wall Space above large print books
3. Display Case
No exhibits may be mounted by the public outside of the exhibit area defined in
this policy, as they may interfere with other library operations and public safety,
and present a cluttered appearance. For example, no exhibits or displays may
be mounted from columns or from the ceiling.
Il. Display Guidelines
A. Displays are accepted at the sole discretion of the Staff Contact Person
and/or the Library Director. They should be designed as expressions of
culture, have educational value, and promote the use of the Library.
B. The Library has the right to review the materials before the exhibit is set
up. The library will not accept displays, exhibits, posters, etc. which are
judged either illegal, offensive or inappropriate for a public library setting
(i.e. one that is free and open to persons of all ages). The decision of the
Library Director may be appealed to the Tigard Library Board. The
decision of the Library Board may be appealed to the City Council.
C. Displays and exhibits will be accepted as long as they do not interfere with
the daily conduct of library business and as long as it is made clear that
the library does not necessarily endorse their contents or points of view.
Displays and exhibits will be approved and scheduled as space permits.
The sponsoring group or individual is responsible for creating the display,
setting it up according to schedule, and removing it before the next
scheduled display or exhibit.
D. The fact that an organization or person is permitted the use of a Library
exhibit area does not in any way constitute an endorsement by the Library
of their policies or beliefs and no claim to that effect may be used in
advertising.
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Tigard Public Library
Adopted by the Library Board January 17, 2002
Tigard Public Library Exhibit and Display Procedures
I. Display Procedures
A. Persons interested in using a display space at the Tigard Public
Library first need to fill out a "Display Application". This form can be
picked up in the library lobby, at the circulation desk or found on the
Library WEB site. A copy of the library's policy will accompany the
application for applicant's perusal.
B. Displays will be for a proscribed time with the owner supervising
installation and removal.
C. The City of Tigard (Library) will not be responsible for any damage
or theft that may occur during exhibitor transport, setup or removal
of exhibit.
D. Limited exhibit space should be taken into consideration when
making application to display works of art and craft.
E. The Library has one illuminated, lockable glass display case. The
dimensions of the display area are 3 feet wide x 3 feet deep x 2 feet
high. Exhibitors wishing to use this case must contact Circulation
Desk staff to obtain a key to unlock the cases. Exhibitors are
responsible for locking the case after installation and dismantling,
and returning the keys to the Circulation Desk staff. These cases
have proven to be ideal for the display of collectible items, jewelry,
and pottery.
F. All exhibit scheduling is coordinated by the Display Coordinator.
Library exhibit areas are available to the public on a first come, first
served basis, and are available to individuals and groups if the
Library has not previously scheduled the use of those exhibit
spaces. Library sponsored exhibits and displays will have priority.
G. It is not the intent of the Library to provide permanent or continuous
exhibit space to a specific individual or group. Up to two exhibits
may be scheduled at one time.
H. Reservations for exhibit areas may be made up to three months in
advance.
I. Exhibits normally are scheduled on a one month basis, from the
first day to the last day of each month.
J. Exhibit areas will be available only if a reservation application is
made in advance. Applications must be made in writing using the
Library's Exhibit Area Reservation Application. The Exhibit Area
Reservation Application may be obtained from the Library Lobby,
the Circulation Desk or from the Tigard Library WEB site.
Completed application forms may be returned to the Circulation
desk.
K. Displays must conform to the space restrictions of the assigned
areas and be securely affixed to display surfaces.
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Tigard Public Library
Adopted by the Library Board January 17, 2002
II. Installation and Removal of Exhibits
A. Responsibility for setting up and dismantling exhibits lies with the
exhibitor. The exhibitor will supply all tools and other materials
needed for the exhibit.
B. Exhibitors are asked to be respectful of the multipurpose
community use of the Library; thus conversations and noise should
be kept to a minimum. Exhibits are to be installed with all
deliberate speed. Entrances and aisles may not be obstructed.
C. Exhibitors may not move any existing exhibit or library materials
during the installation of their exhibit.
D. Individuals or groups using the Library's exhibit spaces may not
install their work prior to the date on which their space reservation
begins. They may not mount their artwork in a manner that defaces
the space provided. The gallery walls are designed so that two-
dimensional exhibit pieces may be hung from metal mounts. Such
works may also be attached to the wall surfaces using push pins.
E. Damages to the premises, equipment, or furnishings as a result of
exhibitor use will be charged to the individual or group responsible.
The exhibitor or organization and its members, jointly and severally,
assume and shall bear full responsibility for loss of, or injury or
damage to, any property of the Tigard Public Library as shall be
caused or inflicted by the using individual or organization.
F. Groups and individuals using the exhibit areas are responsible for
basic clean up and returning the space to.order.
G. It is appropriate for exhibit owners to visit the exhibit space in the
Library periodically during the time it is on display to assure that no
portions of the exhibit have fallen to the floor or have otherwise
become unkempt.
H. Each exhibitor will supply and display descriptive information to
describe the purpose, title, and ownership of the exhibit.
I. All displays shall be set up and removed on the assigned dates with
supervision by the Display Coordinator.
J. The Library does not have space for storage of the property of
exhibitors in the Library building; therefore, artists are asked to
deliver and pick up art work according to the dates established in
advance. Insurance covering the value of the exhibit will be the
responsibility of the displaying artist. The artist will sign a
disclaimer releasing the Library from all responsibility prior to the
display of the works. See attached Display Agreement.
III. Responsibility for Loss or Damage
A. Each approved exhibitor will supply a complete inventory of the
exhibit and the reasonable estimated value of each item.
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Tigard Public Library -
Adopted by the Library Board January 17, 2002
B. Items on display in the library enjoy the same security as the library
collection and equipment; the glass display cases are locked, but
irreplaceable items or items of great value should not be included in
a display.
IV. Cancellation of Exhibits
The Library Director and Library Board reserve the right to cancel any exhibit
should conditions or situations, such as a unique exhibit opportunity or
unforeseen need, warrant such action. If an exhibit is canceled, the exhibitor will
have the right to display their exhibit again, for the full duration of the exhibit time
originally scheduled, at the earliest convenience of the exhibitor and the Library.
Adopted by the Tigard Library Board January 17, 2002
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Tigard Public Library `
Adopted by the Library Board January 17, 2002
POSTINGS AND DISTRIBUTION OF MATERIALS POLICY
The Library will post and display for distribution information concerning activities in the
community and public announcements of general interest to the community as space
permits and according to the following guidelines:
Nothing may be posted, displayed or removed except by permission of-authorized - - -
library staff. Postings and materials for display must be submitted to the Staff
Contact Person for consideration. Items will remain posted at the discretion of the
staff and subject to limitations of space.
• The only postings permitted on the entrance doors are those that provide information
about the library.
• Posters are limited to a maximum size of 14" x 17".
• Advertising by private commercial enterprises or commercial notices will not be
accepted. Posters or notices with price charges for lectures, concerts, or other
cultural or educational events may be accepted at the library staffs discretion. Lost
and found ads, want ads, and other notices of a "classified" nature will not be
accepted.
• No political postings or materials for distribution that solicit a vote for or against a
particular candidate or issue will be accepted. Materials of a non-partisan nature
that educate the public are permitted.
• Announcements of group religious activities may be accepted, but not those of
individual congregations or churches.
• Persons are strictly forbidden from distributing literature, circulating or posting
petitions, or soliciting funds in the library building.
• Rejections of materials for posting or display may be appealed to the Tigard Library
Board.
• Posting or display of materials does not imply endorsement by the library.
Adopted by the Tigard Public Library Board January 17, 2002
I:\LIB\Library Polices and Procedures\Postings Policy and Procedures\postings policy.doc
SB 11/26/2003