07/10/2003 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, JULY 10, 2003 - 7:00 P.M.
TIGARD PUBLIC LIBRARY—PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER Chair
2. ROLL CALL: BUTLER_ CHAPMAN_ DIAMOND_ KASSON_
LAWTON SMITH THENELL TURLEY
3. Approve Minutes of June 12, 2003. Chair
4. Agenda Additions and Deletions. Chair
5. Call to the Public. Chair
6. Election of Officers. Chair
7. Monthly Report for June 2003. Barnes
8. WCCLS. Barnes
9. Library Foundation. Diamond
10. New Library. Chapman .
11. Board Communications. All
(Reports from Board members on community and citizen activities)
12. Other Business. All
13. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL CONNIE MARTIN OR
MARGARET BARNES AT THE LIBRARY (503-684-6537), IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings:,
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TIGARD LIBRARY BOARD
MINUTES
June 12, 2003
Call to Order: 7:10 p.m., by Chair Braun.
Roll Call: Anne Braun, David Chapman, Marvin Diamond, Sue Kasson, Jeff Lawton
and Jan Thenell. Staff: Margaret Barnes and Connie Martin.
Minutes: It was moved by Thenell and seconded by Diamond to approve the minutes
of May 8. Motion passed unanimously.
Agenda Additions and Deletions: None.
Call to the Public: None.
Reports: May Monthly Report: Candidates for the Young Adult Librarian will be
interviewed at the end of June. Reference Librarian Tony Greiner has
submitted his resignation and Children's Librarian Louise Meyers will be
retiring at the end of September. Reference desk activity continues to
increase. The library experienced a 6% drop,in Circulation. However, last
year Circulation increased 19%. The Chinese and Japanese Gardens
were among the most popular of Cultural Passes for May. The Friends of
the Library will renew the Cultural Passes program for another year.
WCCLS Funding Formula: There was information and discussion of the funding
formula. Barnes distributed the WCCLS Allocation Phase II information.
CLAB met last week to review additional information in hopes-of gaining a
consensus of the revenue allocation to member libraries. Some libraries
have expressed concerns about the concept of not including service
population figures when calculating the formula. The Oregon Library
Association uses service population as a way to determine the standard.
Tigard has expressed a concern to WCCLS with regards to including
criteria in one aspect of the formula and not in another. The formula
appears to be driven by circulation and collection reimbursement. The
balances paid to libraries for reimbursement will consist of 80% circulation,
10% door counts, 5% reference transactions and 5% Internet stations.
Barnes indicated that some fine-tuning of the formula still needs to be
addressed. In the future, CLAB members will discuss Safety Net and
bringing libraries up to OLA standards.
Request for Reconsideration:
Barnes distributed a letter from Readers Services Manager Kathleen McHarg to a
patron regarding a Request for Reconsideration of two novels written by Mary Doria
Russell. The patron suggested that The Sparrow and Children of God be reclassified to
the Adult collection and removed from the Young Adult collection. A committee of staff
met and read passages of each book and professional journal reviews. It was
determined by the committee that the two books, in fact, should be placed in the Adult
section of the library.
Library Policies Update:
There was no policy update discussion at this meeting.
Library Foundation: Diamond indicated that the Foundation members continue to raise
awareness to the community. A promotional project with Borders is geared for the
future. Diamond asked Board members to help promote the Bricks for Books
campaign.
New Library:
The groundbreaking ceremony took place May 17 and went very well with 150 people
attending. Construction is to begin mid-July. Barnes mentioned that on June 28, there
will be an information booth at the Tigard Farmer's Market to talk about the new library
with the community. Board members are invited to participate. Board discussed briefly
the "Bricks for Books" fundraising campaign. Barnes announced there is scheduled to
be a Web Cam for the public to view construction progress. The New Library Resource
Team will be viewing more samples of interior furnishings in the Fall.
Board Communications: Board discussed the joint meeting with City Council that took
place in May. Board discussed in brief the reduction of library hours.
Other Business:
Barnes announced that Friday, August 22 the library will be closed for the annual Staff
In-Service day. Staff will also undergo training for the Polaris 3.0 upgrade in July.
Barnes mentioned that election of new officers for the Library Board will take place in
July.
Adiournment: It was moved by Chapman, and seconded by Thenell to adjourn the
meeting at 8:18 p.m. Motion passed unanimously.
Next meeting is scheduled for July. 10, 2003.
WORK INDICATORS JNE 2003 JUNE 2002 JUNE 2001
Circulation
Total (from WCCLS) 56,265 59,071 57,883
(Self-Check machine) 3,176 4,309 N/A
Days of Service 30 30 28
Average Daily Circulation 1,876 1,969 2,067
Hours of Service 291.5 287.5 295
Materials
Circulated per Hour 193 205 196
Increase in Circulation -5% +2.1% +11.5%
Materials Added 1,071 1,649 2,392
Materials Withdrawn 1,347 1,801 751
New Borrowers Registered 315 292 368
Cultural Passes Program 575 (YTD) 483 (YTD) 201 (YTD)
51 (Month) 54 (Month) 17 (Month)
Adult Programs 73 24 31
(Number of sessions) (2) (6) (13)
Preschool Story Time 65 330 78
(Number of Sessions) (1) (8) (4)
Little People Storytime 19 0 0
(Number of Sessions) (1) (0) (0)
Special Programs 495 359 179
(Number of Sessions) (7) (10) (3)
Children's Computer 61 158 113
Word Processors(stand alone) 140 201 348
Internet Access Station Users 5,982 5,297 3,616
Hours of Use 2,218 N/A N/A
Typewriter Users 2 36 26
Visitors
(Gate count _ by 2) 22,606 23,652 21,995
Increase in Visitors -4% +7.5% +12.5%
Fines/Fees Collected $5,030.40 $4,940.79 $4,500.09
Gifts Received $ 0.00 $ 0.00 $ 0.00