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05/13/2004 - Agenda AGENDA T IGARD LIBRARY BOARD THURSDAY, MAY 13 - 7:00 P.M. TIGARID CITY HALL—RED ROCK CREEK CONFERENCE ROOM 13125 SW HALL BLVD. TIGARD,OREGON 1. CALL TO ORDER Turley 2. ROLL CALL: CHAPMAN DIAMOND KASSON SMITH_ THEN-ELL TURLEY 3. Approve Minutes of April 8, 2004 Turley 4. Agenda Additions and Deletions Turley 5. Call to the Public Turley 6. Monthly Report for April 2004 Barnes 7. Policies Reviewed by City Attorney Barnes - Community Room Use Study Room Use - Exhibit and Display UnattendedNulnerable Child - Library Use Guidelines Policy(ies)to be Discussed by the Library Board - Food and Beverage 8. WCCLS Wilinet Agreement Barnes 9. WCCLS Levy Barnes 10. New Library Barnes 11. Foundation Diamond 12. Board Communications All (Reports from Board members on community and citizen activities) 13. Other Business All 14. Adjournment TO ENSURE A QUORUM TO CONDUCT BUSINESS,PLEASE CALL CONNIE MARTIN OR MARGARET BARNES AT THE LIBRARY(503-684-6537),IF YOU ARE UNABLE TO ATTEND. a; FAgerida itetns'for•fiiture.nieetu�gs. ;. ,,;;.: TIGARD LIBRARY BOARD MINUTES April 8, 2004 Call to Order: 7:05 p.m. Roll Call: David Chapman, Marvin Diamond, Sue Kasson and Jan Thenell. Staff: Cheryl Silverblatt Readers Services Division Manager and Connie Martin. Minutes: A change was noted to the minutes of February 12. Suzan Turley was left off of the Roll Call. It was moved by Diamond and seconded by Kasson to approve the minutes of February 12 and add Suzan Turley to the Roll Call of the February 12 meeting. Motion passed unanimously. Agenda Additions and Deletions: None. Call to the Public: None. February and March Monthly Reports: Silverblatt gave a verbal report for February and March. In February, results from the Patron Survey confirmed the library's direction by showing an 18.74% interest by the respondents to add more new books, CDs and DVDs and additional hours. In March, temporary, part-time librarian Sarah Cegan joined the staff. This position ends June 30, 2004. Several programs were offered in March through the Adult Reading Program. The Youth Services staff continues to offer great programming. The Cat in the Hat made an appearance at the Dr. Seuss Centennial Birthday celebration for Read Across America Day. Artist Anita Dahl worked with children to develop wall art that can be transported to the new library. The library provided e-mail and online searching classes. Silverblatt mentioned that the library will be closed Friday, May 21 for a staff in-service day. The morning session will focus on change and the afternoon will consist of a tour of the library and review of policies. It was announced that in late April Library Board candidates will be interviewed by Council. Chapman mentioned he will not be re-applying. His term expires June 30. Policies: The Board reviewed several polices for updated language and/or content. These policies will be reviewed by the City Attorney. The Board will then approve the policies and send to City Council for their approval and adoption. Community Room: The Board reviewed the revised Community Room Policy and discussed room use rates. Actual rates will be determined at a later date. The Board discussed group classifications on the Community Room application. Exhibit and Display: This policy is brought back to the Board for updated language to reflect the new library. Food and Beverage: There was lengthy discussion on this policy regarding the type of lid/container that will be acceptable for use in the new library. Language will be developed to state what will be acceptable. There will also be a statement of what type of beverages will not be allowed (i.e., red juices). Board made suggestions to how beverages would be listed, where food would be permitted, etc. Library Use Guidelines: This policy was reviewed to change language to reflect usage in the new library. There was discussion about cell phone use. There was a suggestion to reference the TMC section for appropriate behavior. Study Room: There was a suggestion to change the City liability paragraph to reflect library only and change meeting room to study room. No other changes were noted. Unattended/Vulnerable Child: Silverblatt noted that the only change with this policy is that it now states that a child will be handed over to Tigard Police for the child's safety. Board discussed having the reflecting ORS stated in the policy as well. After review and discussion of these polices, it was moved by Thenell and seconded by Diamond to accept the documents that were reviewed and to be sent to the City Attorney for review with the exception of the Food and Beverage Policy. Motion passed unanimously. WCCLS Levy Information: Barnes has been presenting updates to various local community, clubs and service organizations about the new library and Measure 34-77. It was mentioned that there will be an opportunity to go to the Tigard Farmers Market May 9 or May 16 to distribute brochures and talk to the public about the levy. Board members were asked if they would be interested in helping out. New Library: Construction for the new library is still on time and within budget. The coffee bar RFP (Request for Proposal) will be finalized by the end of April. City staff is in the process of finalizing the shelving and furniture packages. A special Thank You event will be held in July. This event will be for every person who has been involved with getting the new library open. The timeline to open the new library is still hopeful for August. Foundation: The Foundation will be providing support for the Thank You and Grand Opening events. A member of the Foundation is represented on the Public Art Committee. The Board discussed purchasing a brick. Board Communications: Turley and Thenell represent the Library Board on the Tigard Visioning Committee. At the April 22 meeting, the library will be discussed as part of the Urban and Public Services portion of the Visioning document. It was asked that if there were any ideas regarding where the Board sees the library going and/or evaluating space and needs to talk with Turley and Thenell before the next Visioning Task Force meeting. Other Business: None. Adiournment: The meeting adjourned at 8:20 p.m. Next meeting,is scheduled for May 13, 2004 in the Red Rock Creek Conference Room at City Hall. Y MEMORANDUM TO: Bill Monahan, City Manager FROM: Margaret Barnes, Director of Library Services----" � DATE: June 25, 2004 SUBJECT: Library Monthly Report for April 2004 Personnel: Readers Services hired and provided orientation and training for three new on-call librarians. Erik Carter was recognized for 10 years of service to the City and Ann Hunter 5 years of service to the City at the annual Employee Recognition Event. Mary Bush and Molly Carlisle attended the annual Oregon Library Association Conference held this year in Eugene. Technical Services: In April 1836 items were added to the collection and 559 bibliographic records were added to Polaris. The average number of days for items to be cataloged and processed was 28. A total of 1773 items were placed "on order" and 1601 items were received. The average number of days from order submitted to being placed was 1.51. The total number of materials withdrawn from the collection was 1880. Several shipments of Opening Day materials were received, including books on CD and Reference books. The test order of opening day materials was reviewed and a few minor problems with the order were reported to Ingram. Another test order was placed and the issues have been resolved with the ordering. Reference Desk: Reference desk interactions for April totaled 5169. Of these interactions 5049 were reference questions. This is a decrease of 15% in total service interactions when compared with March 2003. Answering reference questions accounts for 98% of the total service interactions. Internet Public Computer Use: Total hours of public computer use: 2433 Total users: 5895 Timed stations: 17 Youth Services: This month's "Super Tuesday" event welcomed a one-man puppet presentation of the "Reluctant Dragon." 68 excited adults and children attended the program, confirming Molly Carlisle's belief that the "Super Tuesday" events can become a family tradition. d Y, Club BookSmart met on April 24 and the same 12 teens showed up for the discussion as have been for the last four months-quite an accomplishment for this age group! This group is the beginnings of a Teen Advisory Group for the library. Adult Services: Part two of the email course has been a big success with patrons eager to brush up or learn how to send and receive email messages. Ning Wang who teaches the email course, has also participated in a county-wide committee working on improving the WCCLS website to make it more friendly and accessible. Erik Carter was instrumental in making this one of the easiest tax seasons ever for both the public and the library. Forms were plentiful and received in a timely fashion and the shelves were always well-stocked. Several area libraries borrowed forms from us when they ran out, a testament to Erik's effective ordering. Circulation: During April 53,731 items were checked out this month representing a 4.6% decrease in circulation when compared with April 2003. The highest checkout day during the month was on Monday, April 12 with 2,821 checkouts. 361 new library patrons were registered this month which is a 19% increase over the number of new patrons registered in April 2003. Average checkouts per hour for the month of April totaled 219, compared with 205 as the average for April 2003. Community Service: Five individuals performed Community Service hours served in April for a total of 83.75 hours. Of these five individuals, one was a Peer Court youth serving 12 hours and four were serving 71.75 court ordered hours. Cultural Passes: The passes were used 71 times in April. The Children's Museum was the most popular destination with 20 checkouts. This month the library registered 36 new people for the pass program. New Library: The project continues to remain within budget and on schedule. Again this month major progress was made on the interior of the building including the installation of the carpet on the second floor. The Public Art Committee for the new library met on April 12 to review the screened applicants and make final recommendations to the City Council for the two identified projects, the Children's Room and the main lobby. The Committee's recommendations were presented to the Council at their April 20 study session. The Council enjoyed the slide show and approved the recommendations. Volunteers: This month volunteers donated 1330 hours to the Library. This is equivalent to an additional 7.7 FTE. These hours represent approximately an increase of 15.3% when compared with 2003. This month the volunteer program was featured on the "Focus on Tigard" program and a report on the volunteer program was also presented to the Council. A newsletter was mailed in early April to over 200 volunteers. A survey was included to evaluate the volunteer program from a volunteer's point of view. Volunteer Type Number Hours Regular Volunteers 96 904.50 Youth Services 29 235.50 Boards and Committees* 4 5.00 Friendly Visitors 5 13.50 Adopt-a-Shelf 3 12.50 Community Service** 4 69.00 Jesuit High School 25 87.50 Southridge Key Club 1 2.50 Total 167 1,330.00 = 7.7 FTE * "Board and Committees" includes Library Board and the New Library Resource Team. ** "Community Service" includes Peer Court, Municipal Court and other county courts, both adult and youth referrals. *** Ladder work is listed separately for insurance purposes. WORK INDICATORS APRIL 2004 APRIL 200,, APRIL 2002 Circulation Total (from WCCLS) 53,731 56,345 58,087 (Self-Check machine) 2,291 3,155 4,470 Days of Service 29 30 30 Average Daily Circulation 1,853 1,878 1,936 Hours of Service 258 299 299 Materials Circulated per Hour 208 188 194 Increase in Circulation -5% -3% +19% Materials Added 1,836 1,472 1,531 Materials Withdrawn 1,880 1,791 1,242 New Borrowers Registered 361 303 319 Cultural Passes Program 582 (YTD) 475 (YTD) 392 (YTD) 71 (Month) 40 (Month) 40 (Month) Adult Programs 104 99 111 (Number of sessions) (9) (4) (7) Preschool Story Time 177 342 523 (Number of Sessions) (4) (5) (14) Toddler Time 129 338 80 (includes Book Babies 2004+) (Number of Sessions) (7) (7) (5) Special Programs 74 94 107 (Number of Sessions) (2) (3) (6) Children's Computer 57 66 132 Word Processors(stand alone) 104 163 198 Internet Access Station Users 5,895 6,359 5,421 Hours of Use 2,433 2,530 N/A Typewriter Users 16 5* 10 Visitors (Gate count = by 2) 23,204 24,649 24,977 Increase in Visitors -.06% -1% +18% Fines/Fees Collected $6,304.56 $5,788.18 $5,597.26 Typewriter usage—4/1-4/5 was the only week recorded. WORK INDICATORS APRIL 2004 APRIL 2- APRIL 2002 Circulation Total (from WCCLS) 53,731 56,345 58,087 (Self-Check machine) 2,291 3,155 4,470 Days of Service 29 30 30 Average Daily Circulation 1,853 1,878 1,936 Hours of Service 258 299 299 Materials Circulated per Hour 208 188 194 Increase in Circulation -5% -3% +19% Materials Added 1,836 1,472 1,531 Materials Withdrawn 1,880 1,791 1,242 New Borrowers Registered 361 303 319 Cultural Passes Program 582 (YTD) 475 (YTD) 392 (YTD) 71 (Month) 40 (Month) 40 (Month) Adult.Programs 104 99 111 (Number of sessions) (9) (4) (7) Preschool Story Time 177 342 523 (Number of Sessions) (4) (5) (14) Toddler Time 129 338 80 (includes Book Babies 2004+) (Number of Sessions) (7) (7) (5) Special Programs 74 94 107 (Number of Sessions) (2) (3) (6) Children's Computer 57 66 132, Word Processors(stand alone) 104 163 198 Internet Access Station Users 5,895 6,359 5,421 Hours of Use 2,433 2,530 N/A Typewriter Users 16 5* 10 Visitors (Gate count — by 2) 23,204 24,649 24,977 Increase in Visitors -.06% -1% +18% Fines/Fees Collected $6,304.56 $5,788.1.8 $5,597.26 Typewriter usage—4/1-4/5 was the only week recorded. DRAFT ®m Use in the Tigard Public Library 13500 SW Hall Blvd, Tigard Policies and Mental Procedures Library Meeting Room Availability The Community Room is available for rental Monday through Sunday, 8:00 a.m.to 10:00 p.m. The Conference Room is available for rental during normal Library business hours. Please contact the City of Tigard's Room Reservation Coordinator at 503-639-4171 to check room availability. The Community Room is approximately 4,000 square feet and seats 160 people. Forty 2-person tables and 160 chairs are provided and allow for flexibility in the room's set-up configuration. The Community Room is suitable for conferences, meetings, classes and cultural programs. The Community Room is equipped with a variety of amenities including a sound system, PowerPoint projector, screens, TV with a VCR/DVD player and basic lighting system. Fabric wall coverings allow temporary display space and can be used to facilitate meetings. A hard-surface "stage"floor at the front of the room accommodates performances. The pantry allows users to provide food and beverage within policy guidelines. The Conference Room is approximately 400 square feet and seats 25 people. The room has a conference table, 25 chairs, white board and projection screen. The room is suitable for meetings and classes that will not be disruptive to other Library users. RIM rom. e 11 ® All reservations require submission of a Tigard Library Room Use Application. ® The minimum reservation period is two hours. Include time in your reservation request for both set-up and clean-up. • To meet deposit and rental fee guidelines all reservations must be made at least ten (10) business days prior to the event. • Reservation requests will be"tentatively" held for ten (10)business days from the date of the room use request. After the ten (10)day period, tentative reservations will be released and the room made available to others. ® To complete the reservation process,the application and rental fee must be submitted to the City within the ten (10)day tentative reservation period. ® A$100.00 refundable security deposit is due ten (10)business days in advance of the rental date. Applicants must be 21 years of age or older. The City reserves the right to assign a meeting to the room best suited for a user's needs. For example, a meeting of 15 people will be assigned to a conference room rather than the Community Room. The rental rates shown are hourly rates. Fees charged will be based on 'h hour increments. Please see the "Group Classifications"on page 2 to determine which fee category is applicable. Pantry access includes: access to a microwave, refrigerator, dish washer, sink and counter space. The pantry may be used as a staging area to serve food. Due to health code restrictions,food preparation is not allowed within the facility. . . . Room rental $25.00 $40.00 $50.00 Pantry rental $5.00 $5.00 $5:00 1 DRAFT Equipment rental All groups $10.00 per item F- 1) Sound System with micro hone 2 PowerPoint Droiector and screen:3), TV with VCR/DVD--4`Sta e li htin , s 'Roome e • e2 Groypj Room rental $5.00 $10.00 $15.00 'Gr• • The Library, other City business, and governmental agencies have priority room use. For the purpose of scheduling all other events and determining fees, groups will be classed as shown below: Group 1: Tigard Residents and Non-profit Organizations For purposes of determining group classification, a resident is defined as: ® An individual who resides or owns property within the city limits of Tigard; A business whose office is located within the city limits of Tigard and the business has paid their current business tax. Individuals who are employees of a business located within the city limits of Tigard, but do not reside or own property within the city limits, are not considered Tigard residents. Group 2: Profit Events by Tigard Residents A profit event is defined as one that promotes a for-profit business. A profit event may include an event in which an entrance fee is charged; or where merchandise is offered for sale; or where future business will be solicited by a speaker or through literature available at the meeting. Group 3: General Public Individuals and profit organizations located outside of the city limits of Tigard. The City's goal is to allow as many different groups as possible an opportunity to use the facilities. One time room use may be reserved up to six months in advance of a function. Recurring room use may be reserved up to one month in Qeppst A refundable security deposit of$100.00 is required for all Community Room reservations. The deposit is due a minimum of ten (10)business days in advance of the rental date. The security deposit may be refunded under the following conditions: 1. The facility is clean and in good condition and the following has been done: a. wood covered floors swept; b. carpeted areas vacuumed; c. all waste emptied into garbage containers; d. tables and chairs cleaned and returned to the original set up; If the pantry is used: e. linoleum covered floors are swept and stains removed; f. sink is clean and garbage disposal ran; g. counter tops are wiped clean; h. refrigerator is clean and empty; and L dishwasher is empty and outside wiped clean. The City is unable to furnish cleaning supplies, mops, brooms or vacuum cleaners. Please plan to bring your own supplies. 2. The facility and equipment is left undamaged. 3. The room, and if appropriate, building is secured and the key and Checklist for Meeting Room Users are turned in to the Police Department by the ending time indicated on the room user's room use application. The room user may also be liable for: 1. Repair or replacement of equipment or facilities damaged during use. 2. Replacement of locks and keys, in the event keys are not returned. 3. Additional expenses incurred by the City to clean room(s)if not left in the same condition as found. 2 DRAFT (May include shampooing carpets.) The Administrative Services Manager will determine the amount of the security deposit to be refunded based on the applicant's checklist, input from the City's maintenance department and input from Library personnel. If any of the deposit is kept by the City, a listing of how the deposit was applied will be provided to the room user. Deposits will be refunded within three weeks of the event or within three weeks of cleaning or repairs being completed. . . 1. The person signing the room use application is required to be present at the event and is responsible for the group's activities. The City requests that a second adult also be authorized, in the room use application, to pick-up the building key from the Police Department. Police Staff can release the room key no more than 15 minutes prior to the reservation time. 2. Functions must not violate City of Tigard ordinances or state statute. 3. Smoking is prohibited within the Library and courtyard. Smoking is allowed in the plaza entry. 4. Use of candles or other flammable material is prohibited. 5. Materials may be attached to walls in designated tackable surfaces by T-pin or push-pin. Painted walls are not designated areas. 6. Beverages are allowed, however, dark juices are not. (Dark juices are prohibited because stains are difficult to remove from the carpet.) 7. Alcohol is not permitted in or on the premises of the Library. 8. Caterer carts are not to be taken through the lobby. A side entrance, by the pantry, is available for entering. The room user must be present and is responsible for opening the door by the pantry for the caterer. 1!11111011,111.1111111111 1 1111 ® . - The Library will be open for business during most scheduled functions. User functions may not disrupt Library activities or patrons. The Library Director or designee may terminate any function that is disruptive to the Library's operations. If a group is asked to leave the building during a function, because of a failure to follow the room use policies, the group's rental fee will not be refunded. All groups or individuals using City rooms agree to take appropriate measures to protect, indemnify, and defend the City, its elected and appointed officials and all employees against any and all claims as a result of persons attending any function at the facility. This provision includes any expenses incurred by the City defending any such claim. The City, its elected and appointed officials and all employees will not be held responsible for any lost or stolen articles as a result of persons attending any function in the building. Please submit cancellations, in writing, no less than 48 hours prior to the scheduled event. A$10.00 service charge will be retained for each cancellation. All efforts will be made to keep the room schedule intact; however, the City retains the right to cancel or relocate a function upon fourteen days notice. The application, room rental fee, and security deposit may be mailed or delivered to the City of Tigard, 13125 SW Hall Blvd.,Tigard, OR 97223. Payment of the rental fee and security deposit may be made by cash, check,Visa or MasterCard. Visa and MasterCard payments are accepted at the City Hall counter or in writing by submitting the City's Credit Card Authorization form. if you have any questions,please contact the Room Reservation Coordinator at 503-639-4171. 3 1 Tigard Public Library Adopted by the Tigard Library Board January 17, 2002 Tigard Public Library Exhibit and Display Policy The Tigard Public Library welcomes exhibits and displays. Exhibits and displays in the Library offer a means for public expression by individuals and groups in the community as well as enrich the Library by allowing it to serve in a community forum role. The purpose of this policy is to provide fair and consistent standards for the use of exhibit areas in the Library, thus ensuring appropriate use of these spaces in a manner that is consistent with the library's other service objectives. The Library welcomes the use of the display areas by the public, with priority given to the residents of Tigard in cases of date conflicts. The Tigard Public Library is committed to following guidelines for display set out in the Library Bill of Rights written by the American Library Association. In particular, Article I of the Library Bill of Rights states, "Materials should not be excluded because of the origin, background, or views of those contributing to their creation." Article 11 of the Library Bill of Rights states, "Materials should not be proscribed or removed because of partisan or doctrinal disapproval." Article IV maintains that exhibit space should be made available "on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use." I. Display Policy and Purpose A. The Library functions as an intellectual and cultural resource for the community. Displays are a means through which the public can visually share experiences, appreciate special interests, and exchange information. B. When not being used to promote library-related or City of Tigard activities or services, display and exhibit spaces are available to community groups engaged in educational, cultural, intellectual or charitable activities and will be provided on an equitable basis to any such group which goes through the application process. The library reserves the right to designate and limit space, size, and location of displays or exhibits. C. Exhibit areas are accessible on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Those who object to or disagree with the content of any exhibit are entitled to submit their own exhibit, which will be judged according to the policies established by the Library. D. The Library will not act as an agent for the exhibitor. Artists are encouraged to post a statement about their work, but price tags or the posting of price lists are not permitted. E. In general, the library does not accept commercial notices for any group unless they have a special educational, informational, or cultural value to the community. The library does not accept any materials being offered for sale to the public unless the proceeds are intended to directly benefit the library. I:\LIB\Library Polices and Procedures\Draft Policies\Ready for Board 3-31-04\Exhibit and Display Policy.doc 9/19/03 Tigard Public Library :r Adopted by the Tigard Library Board January 17, 2002 F. Display areas include but are not limited to: 1. Display cases in public areas of the Library 2. Designated wall spaces No exhibits may be mounted by the public outside of the exhibit area defined in this policy, as they may interfere with other library. operations and public safety, and present a cluttered appearance. For example, no exhibits or displays-may be mounted from columns or from the ceiling. II. Display Guidelines A. Displays are .accepted at the sole discretion of the.Staff Contact Person and/or the Library Director. They should be designed as expressions of culture, have educational value, and promote the use of the Library. B. The Library has the right to review the materials before the exhibit is set up. The library will not accept displays, exhibits, posters; etc. which- are judged either illegal, offensive or inappropriate for a public library setting (i.e. one that is free and open to persons of all ages). The decision of the Library Director may be appealed to the Tigard Library Board. The decision of the Library Board may be appealed to the City Council. C. Displays and exhibits will be accepted as long as they do 'not interfere with the daily conduct of library business and as long as it is made clear that the library does not necessarily endorse their contents or points of view. Displays and exhibits will be approved and scheduled as space permits. The sponsoring group or individual is, responsible for creating the display, setting it up according to schedule, and removing it before the next scheduled display or exhibit. D. The fact that an organization or person is permitted the use of a Library exhibit area does not in any way constitute an endorsement by the Library of their policies or beliefs and no claim to that effect- may be used in advertising. I:\LIB\Library Polices and Procedures\Draft Policies\Ready for Board 3-31-04\Exhibit and Display Policy.doc 9/19/03 P Tigard Public Library Adopted by the Tigard Library Board January 17, 2002 Tigard Public Library Exhibit and Display Procedures I. Display Procedures A. Persons interested in using a display space at the Tigard Public Library first need to fill out a "Display Application". This form can be picked up at the Library Welcome desk or found on the Library WEB site. A copy of the library's policy will accompany the application for applicant's perusal. B. Displays will be for a proscribed time with the owner supervising installation and removal. C. The City of Tigard (Library) will not be responsible for any damage or theft that may occur during exhibitor transport, setup or removal of exhibit. D. Limited exhibit space should be taken into consideration when making application to display works of art and craft. E. The Library has five illuminated, lockable glass display cases, 2 in the Library lobby and 3 in the Library proper. Exhibitors are responsible for locking the cases after installation and dismantling, and returning the keys to the Welcome Desk. These cases are appropriate for the display of collectible items, jewelry, pottery, book arts and so on. F. All exhibit scheduling is coordinated by the Display Coordinator. Library exhibit areas are available to the public on a first come, first served basis, and are available to individuals and groups if the Library has not previously scheduled the use of those exhibit spaces. Library sponsored exhibits and displays will have priority. G. It is not the intent of the Library to provide permanent or continuous exhibit space to a specific individual or group. Up to two exhibits may be scheduled at one time. H. Reservations for exhibit areas may be made up to three months in advance. I. Exhibits normally are scheduled on a one month basis, from the first day to the last day of each month. J. Exhibit areas will be available only if a reservation application is made in advance. Applications must be made in writing using the Library's Exhibit Area Reservation Application. The Exhibit Area Reservation Application may be obtained from the Welcome Desk. K. Displays must conform to the space restrictions of the assigned areas and be securely affixed to display surfaces. H. Installation and Removal of Exhibits A. Responsibility for setting up and dismantling exhibits lies with the exhibitor. The exhibitor will supply all tools and other materials needed for the exhibit. I:\LIB\Library Polices and Procedures\Draft Policies\Ready for Board 3-31-04\Exhibit and Display Policy.doc 9/19/03 t Tigard Public Library d Adopted by the Tigard Library Board January 17, 2002 B. Exhibitors are asked to be respectful of the multipurpose community use of the Library; thus conversations and noise should be kept to a minimum. Exhibits are to be installed with all deliberate speed. Entrances and aisles may not be obstructed. C. Exhibitors may not move any existing exhibit or library materials during the installation of their exhibit. D. Individuals or groups using the Library's exhibit spaces may not install their work prior to the date on which their space reservation begins. They may not mount their artwork in,,a manner that defaces the space provided. Picture rails and a tackable surface are provided in the Community Room for exhibits. E. Damages to the premises, equipment, or furnishings as a result of exhibitor use will be charged to the individual or group responsible. The exhibitor or organization and its members, jointly and severally, assume and shall bear full responsibility for loss of, or injury or damage to,. any property of the Tigard Public Library as shall be caused or inflicted by the using individual or organization. F. Groups and individuals using the exhibit areas are responsible for basic clean up and returning the space to order. G. It is appropriate for exhibit owners to visit the exhibit space in the Library periodically during the time it is on display to assure that.no portions of the exhibit have fallen to the floor or have otherwise become unkempt. H. Each exhibitor will supply and display descriptive information to describe the purpose, title, and ownership of the exhibit. I. All displays shall be,set up and removed on the assigned dates with supervision by the Display Coordinator. J. The Library does not have space for storage of the property of exhibitors in the Library building; therefore, artists are asked to deliver and pick up art work according to the dates established in advance. Insurance covering the value of the exhibit will be the responsibility of the displaying artist. The artist -will sign a disclaimer releasing the Library'from all responsibility prior to the display of'the works. See attached Display Agreement. III. Responsibility for Loss or Damage A. Each approved exhibitor will supply a complete inventory of the exhibit and the reasonable estimated'value of each item. B. Items on display in the library.enjoy the same security as the library, collection and .equipment-; the glass, display cases are locked, but irreplaceable items or items of great value should not be included in a display. I:\LIB\Library Polices and Procedures\Draft Policies\Ready-for Board 3-31-04\Exhibit and Display Policy.doc 9/19/03 Tigard Public Library Adopted by the Tigard Library Board January 17, 2002 IV. Cancellation of Exhibits The Library Director and Library Board reserve the right to cancel any exhibit should conditions or situations, such as a unique exhibit opportunity or unforeseen need, warrant such action. If an exhibit is canceled, the exhibitor will have the right to, display their exhibit again, for the full duration of the exhibit time originally scheduled, at the earliest convenience of the exhibitor and the Library. Adopted by the Tigard Library Board January 17, 2002. I:\LIB\Library Polices and Procedures\Draft Policies\Ready for Board 3-31-04\Exhibit and Display Policy.doc 9/19/03 March 2004 Draft Revisiiwi LIBRARY USE GUIDELINES The Tigard Public Library expects patrons of all ages to exercise social responsibility'in the use of the library. Appropriate behavior ensures that all customers are able to use the public library for their information, education and entertainment needs. Please be considerate of others as you use this library and observe the following guidelines: • Treat other patrons and staff with courtesy and respect. • Quiet conversation, please. Prolonged conversations, in person or by phone, are allowed only in the study rooms, lobby or any other areas specifically designated for such use. • Children 10 years or younger shall not be left unattended by their responsible adult guardian ,(ORS 163.545). • Respect furnishings and equipment by using them appropriately. • Respect other users' privacy. • Food and drink are permitted as described in the Food and Beverage Policy. • Food is permitted in the"Courtyard, Entryway and Community Room. • Drinks are permitted in unbreakable, spill-proof containers that have sip-through lids. • Water must be in unbreakable, screw-top bottles. • Please use personal audio devices with headphones on low volume. • Please park bicycles, skateboards, etc., outside. • Patrons bringing cell phones or paging devices into the library must set them to the silent or vibrating mode. Use of cell phones in the library is permitted if the use is not loud. Library staff members are required to speak to those who may need a reminder of these guidelines. Our goal is to help everyone have an enjoyable, successful library visit. Persons who violate certain provisions of State or local laws while on library premises may be excluded from the premises, and/or have their library privileges revoked for up to 90 days. STUDY ROOM USE POLICY The Tigard Public Library provides three study rooms for use by individuals and community non-profit, groups. When not in use for library activities, the rooms are available under the,following guidelines approved by the Library Board, and the general Library Use Guidelines. ,The Library Board neither approves nor disapproves of content, topics, subject,matter, or points of view of individuals or groups using the study rooms. Rules ® The rooms are available for non-profit, educational, or cultural groups of up to six persons, or for individuals who wish to study. ® Rooms are available on a first-come, first-served basis. ® The rooms are available during the hours the library is open. Use of the rooms must'end at least 15 minutes prior to the library closing. • Activities in the rooms must not be disruptive to others in the building. • Activities occurring in rooms must not violate any City of Tigard ordinances or state statutes. • Rooms and furnishings must be left in their original condition. Reservation Procedures • Rooms must be reserved by sign-up at the main Reference Desk. Sign-ups may be done in person or by`telephone. • Rooms may be reserved up to one week in advance. • Maximum reservation time for groups or individuals is two hours a day. • Reservations will be held for up to 15 minutes after the reservation beginning time. • Users must check-in at the Reference Desk before using a room. Rooms are kept locked when not in use and can be opened only by library staff. • Users are asked to sign-out at the Reference Desk when they have finished using a room. City Liability All groups or individuals using the Library study rooms agree to take appropriate measures to protect, indemnify, and defend the City, 'its elected and appointed officials, and all employees against any and all claims as a result, of persons attending any function at the facility. This provision includes any expenses incurred by the City defending any such claim. The City, its elected' and appointed officials, and all employees will not be held responsible for any lost or stolen articles as a result of persons attending any function in the building. User Liability The City recognizes that a certain amount of wear will occur to the study rooms over the course of normal use. However, in the event the above,maintenance guidelines are violated, the user will be liable for the following charges: 1. Repair or replacement of equipment or facilities damaged due to neglect, vandalism or misuse. 2. Cleaning expenses incurred to clean up the room if not left in the same condition as found. UNATTENDEDNULNERABLE CHILD POLICY Tigard Public Library One of the major missions of the Tigard Library is to nurture a love of reading and exploration in children. Busy public buildings are not, however, always secure places for children to be left alone. The library is a public place and staff is not responsible for a child's safety in the absence of a parent, guardian or caregiver. To ensure child safety: • Children ages 10 and under must be accompanied by a parent, guardian or caregiver age 15 or over at all times and in all areas of the Library and its property except when participating in a Library sponsored program such as Story Time. • Children 10 years or younger shall not be left unattended by their .responsible adult guardian (ORS 163.545). • If a child is left unattended for an extended period of time (any time over 30 minutes will be considered an extended time) and a parent, guardian or caregiver cannot be contacted, Library staff may turn the child over to the Tigard Police to ensure the child's safety. • Failure to provide transportation for a minor left at the.Library at closing time may result in Library Staff turning the child over to the Tigard Police to ensure the child's safety. • Library staff may restrict adult use of the Children's areas in order to ensure the adequate protection and safety of the children. 1/04 cs Draft April 2004 FOOD AND BEVERAGE POLICY The Tigard Public Library will allow food and drinks in the Library under the conditions noted in this policy. • Food is permitted in the Courtyard, the Entryway and the Community Room. • All drinks must be in sturdy, unbreakable spill-proof containers that have sip- through lids. • Water must be in an unbreakable, screw-top bottle. • Alcoholic beverages are not allowed. • Patrons with food in areas not designated by this policy will be asked to move to an authorized area of the Library. • Patrons with drinks in unapproved containers will be asked to dispose of them immediately or to move to the Courtyard or Entryway to consume the drink. • Unattended food and/or drinks will be thrown away. • The Library may provide food and drinks in designated program areas during Library sponsored programs and events. • Every precaution will be made to avoid leaving traces of food and/or liquid and empty drink containers where they might attract insects or cause damage to library floor coverings, furnishings, equipment and materials. Draft April 2004 � Bold=Add Strikethrough-Delete .FOOD AND BEVERAGE POLICY The Tigard Public Library will allow food and drinks in the Library under the conditions noted in this policy. • Food is permitted in the Courtyard, the Entryway and the Community Room. • Only drinks purchased at:the Library Coffee bar will be permitted. All drinks must be in sturdy,unbreakable spill-proof containers that have sip- through lids. Cups with clear plastic clip-on lids are not allowed. • Water must be in an'unbreakable, screw-top bottle is allowed. • Patrons with drinks in unapproved containers will be asked to dispose of them immediately or to move to the Courtyard or Entryway to consume the drink. • Alcoholic beverages are not allowed. • Patrons with food in areas not designated by this policy will be asked to move to an authorized area of the Library. • PatFGRS with dFiRks an unapproved pentaineFE; w be asked t6dispege of them +(This bullet was relocated to #4)+ • Unattended food and/or,drinks will be thrown away. • The Library may provide food -and drinks in designated program areas during Library sponsored programs and events. • Every precaution will be made to avoid leaving traces of food and/or liquid and empty drink containers where they might attract insects or cause damage to library floor coverings, furnishings, equipment,and materials. Date: 4/28/04 TO: City Managers FROM: Eva Calcagno RE: DRAFT WILInet Agreements Attached is a draft WILInet Agreement. This would replace the existing Agreement that has been amended for the last two years. The WILInet Agreement normally goes in tandem with the Public Library Services Agreement, but because the PLSA was handled earlier than usually this year, you are receiving this separately. The draft includes some minor additions and clarifications to the duty requirements for both WCCLS and WILInet Users, but otherwise is substantially the same as it has been for many years. The WILInet Agreement spells out the duties and responsibilities for participation in WILInet, and the Agreement includes no monetary exchange between WCCLS and public libraries. The two special libraries that are signatories to this Agreement, Tuality Hospital and Oregon College of Art and Craft, pay a minimal fee to WCCLS for use of the system. We are proposing a five-year term for this Agreement, July 1, 2004 through June 30, 2009. Please review and provide any suggested changes to me by May 21, 2004. I will distribute final copies for signature after that, and will schedule final approval by the Board of Commissioners in late June. If you or your legal counsel have any questions, please let me know. (503)846-3233 or calcagnoodwccls.lib.or.us. CC: Library Directors Cooperative Library Advisory Board Washington County Inter-Library Information Network(WILInet) Agreement This Agreement is made by and between Washington County,a home rule subdivision of the State of Oregon hereinafter referred to as"County",on behalf of Washington County Cooperative Library Services,hereinafter referred to as"WCCLS"and the Cities of Banks, Beaverton,Cornelius,Forest Grove,Hillsboro,Sherwood,Tigard and Tualatin,Cedar Mill Community Library Association,Garden,Home Community Library Association,Tuality Healthcare and Oregon College,of Art and Craft,hereinafter referred to as "WILInet Users." WHEREAS,the parties hereto are currently participants in the WCCLS Network; WHEREAS;the,parties are either units of local government empowered by ORS 190.010 to enter into,an,intergovernmental agreement,or are private non-profit agencies operating libraries,and WHEREAS,WCCLS has purchased and installed an automated integrated library system and is desirous of making this system available for use by libraries in Washington County; NOW THEREFORE,in consideration of the mutual covenants contained herein,the parties agree as follows: 1. DEFINITIONS The following definitions shall be used in constructing the following phrases,terms and abbreviations in this Agreement: A) WCCLS (Washington County Cooperative Library Services)-An agency of county government which exists to coordinate,contract for or provide a full range of library and information* services to all residents of the county. B) WCCLS Network—The consortium of public,academic,special and school libraries in Washington County,which exists to provide countywide library service. C) WILhiet(Washington County Inter-Library Information Network)—An integrated, automated library system,including but not limited to WILI,which is comprised of the integrated library system software(online circulation,public access catalog,cataloging and acquisitions software),software programs purchased by WCCLS and licensed for use at member libraries,other databases,Internet resources,central site hardware and telecommunications equipment. The necessary equipment,equipment configuration, communication links,and associated hardware and software necessary to provide the library ILS,Internet access through WCCLS,and other appropriate network functions to member WILInet Agreement -page 1 j�a• 1 library locations. This includes but is not limited to equipment in the WCCLS office and WCCLS computer room. D) Host—Any intelligent device connected to WILInet that is addressable by a network/transport protocol. All workstations,network pnnters,routers,etc.are hosts. E) Broadband Users' Group—A membership organization through which WCCLS procures Internet and firewall network services. F) WCCLS Library Directors' Board-The executive body of the WCCLS Network;advisory to the Cooperative Library Advisory Board and the WCCLS Manager. G) WILInet Users' Group-A committee of the WCCLS Library Directors Board,advisory to the Automation Program Specialist/Library Systems Administration Supervisor on the operation of the automated library system as defined in the Library Directors'Board by-laws. H) Public Library Services Agreement-The Inter-Governmental Agreement between Washington County and library service providers to provide library services to all county residents,containing a reimbursement formula under which WCCLS makes payments to public libraries. I) Cooperative Library Advisory Board(CLAB)-The board appointed by the Washington County Board of Commissioners to develop,review and recommend library service policies, representing Public Library Services Agreement'contractors and the West Slope Community Library. CLAB is advisory to the Board of Commissioners and to the Cooperative Library Services Manager. J) West Slope Community Library—The public library that is a department of WCCLS and managed by the County. For purposes of this Agreement,West Slope is treated as a WILInet Member Library,but is not a signatory to this Agreement. 2. TERM OF AGREEMENT This agreement shall be in effect from July 1,2004,through June 30,2009,except as otherwise provided in Section 15 of this Agreement. It is the intent of the parties that this Agreement become effective on July 1,2004. 3. OWNERSHIP AND MANAGEMENT OF WILInet A) The Washington County Board of Commissioners,as the governing body of WCCLS,retains final authority for decision-making related to WILInet and its operation. B) WCCLS shall have full ownership of all system hardware,software,and communications equipment and shall make the system available to the WILInet Users. All central site system upgrades will remain the property of WCCLS. WILInet Agreement -page 2 C) Item records owned by WILInet Users,the associated bibliographic and patron records where the patron is registered at the WILInet User Library shall be considered the property of that WILInet User.On termination of this Agreement by either party WILInet User shall pay all costs associated with data extraction necessary to provide records in machine-readable format. 4. SERVICE AVAILABILITY A) WII.Inet shall be available for use,twenty-four(24)hours a day except for routine maintenance and when software,hardware,or telecommunications upgrades/changes necessitate making the system unavailable: WCCLS agrees to provide WILInet User with prior notice of WILInet downtime'.if it will affect library operations and/or,business hours except for unexpected•.outages due to WILInet failure or other circumstances beyond the control of WCCLS.No liability shall be assumed by WCCLS if WILInet experiences downtime. B) WCCLS staff shall be available to service WILInet and to support member libraries.No WILInet staff will be available on days that are official Washington County holidays. 1. The-hours ofservice will be as follows: 8:00 am—8:30 pm,Monday—Thursday; 8:00 am—6:00 pm Friday, 9:00 am—5:00 pm Saturday,and 10:30 am-5:30 pm Sunday. 2. Alternately,in the event that a local option levy is passed by the voters in the May 2004 primary election,the;hours,of service will be as follows: 8:00 am—9:00 pm,Monday—Friday; 8:00 am—5:30 pm Saturday and Sunday. 5. DATA RECOVERY WCCLS will duplicate at least twice weekly all'data maintained in the WILInet database. WCCLS will rotate such tapes between on-site storage in a fire-safe box and off-site storage so that files can be reconstructed if a system malfunction occurs that requires restoring or rebuilding the databases,in whole or in part,from backup,tapes. A minimum of one weekly tape will be stored in a location physically apart from the site of the central system in case of major disaster at the central site. 6. DUTIES AND RESPONSIBILITIES OF WCCLS With the advice of the WILInetUsers' Group,WCCLS shall:. A) Purchase all central system hardware,software,and network equipment,housing such equipment,in a suitable environment and maintaining said equipment in good operating condition. B) Purchase Integrated Library System client software licenses for WILInet Users and coordinate distribution of licenses. WILInet Agreement -page 3 C) Provide,or contract for the provision of,maintenance of central site hardware,software,and the Wide Area Network. D) Employ personnel needed to maintain and operate WILInet and staff a help desk for in-person WILInet problem reporting and resolution. E) Administer contracts for all WILInet related software,network,hardware,and service vendors and organizations. F) Provide a source of,and maintain for WILInet Users,MARC bibliographic cataloging records and authority records in WILInet. This includes monitoring and evaluating bibliographic services to insure an appropriate and high quality bibliographic database. G) Purchase,and coordinate the use and licensing of,other library-related software licenses or equipment as deemed suitable by the Library Directors' Board. H) Purchase Code-a-bar item barcodes and standard patron cards to be used by WILInet Users. 1) Solicit requests from WILInet Users for group purchases of peripheral equipment when cost effective or desired by WILInet Users. WCCLS staff shall coordinate purchase of said equipment and invoice WILInet Users for cost plus 10%. Invoices will be issued at the time items are delivered or no later than June 1 of the year in which the equipment was purchased. J) Provide training and training materials to WILInet Users for WCCLS provided software. K) As time permits,assist WILInet User's staff with troubleshooting of Local Area Network cabling,equipment,software,and associated devices within WILInet User's building to which WILInet is connected. L) Provide specifications to WILInet Users for installation of peripheral equipment purchased through WCCLS. M)Provide documentation for the Integrated Library System. N) Provide software updates to WILInet Users for software programs purchased by WCCLS and licensed for use at member libraries. O) Regularly review the operations of WILInet hardware,software and network,evaluate performance,and develop plans for modifications,upgrades and new services,as outlined to the WCCLS Long Range Plan or as directed by WILInet Users. P) Provide periodic reports to WILInet Users on'Wide Area Network performance and Integrated Library System performance. WILInet Agreement -page 4 Q) Enforce Policies&Procedures adopted by the WILInet Users' Group and the Broadband Users'Group to coordinate orderly and secure use of the system. R) Conduct an independent network-security audit of WILInet and implement recommendations to maintain the security and integrity of WILInet. S) Take steps to maintain WILInet security,up to and including terminating-a connection between one or more network Hosts that appear to present a problem that'.threatens the security,integrity,or performance of WILInet. Prior notification of the impending disconnection will be given,to the affected WILInet Users if time permits. Connectivity will be restored when the WCCLS staff determines that the problem is resolved or the threat removed. T) Manage WILInet pursuant to the terms and conditions of this Agreement. 7. DUTIES AND RESPONSIBILITIES OF WILINET USERS The WILInet User shall: A) Participate in the use and operation of WILInet under the terms and conditions of this Agreement and the Policies&Procedures adopted by the WILInet Users' Group. B) Take full responsibility for linking item information for WILInet User's-holdings to bibliographic records in the database. C) Provide,maintain,and administer Local Area Network cabling,equipment,software,and associated devices within WILInet User's building to which WILInet is connected. D) Provide-site preparation,access,and environmental conditions necessary for optimal security and functioning of network hosts provided by WCCLS. E) Insure that devices configured by'WILInet User and accessing WILInet comply at all times with hardware and software requirements deemed necessary by WCCLS staff:These requirements are deemed necessary to protect the WCCLS network from malicious or inadvertent damage from any source. F) Insure that all Hosts connected to WILInet shall be physically secure and supervised by library staff during use.Public users shall not use staff workstations under,any circumstance. G) Insure that any Host or device connected to WILInet shall neither cause,nor have the potential to cause,any network disruption,security breach,nor other deleterious outcome. H) Obtain permission from WCCLS before attaching any new type of equipment to WILInet. WILInet Agreement -page 5 n Notify WCCLS staff in advance of adding workstations that will run software programs purchased by WCCLS and•licensed for use at member libraries. J) Protect in-library system equipment and software from abuse,theft or misuse, and assume financial responsibility for repairing or replacing equipment damaged by such acts. K) Be responsible for system security by limiting access to non-public accounts to trained, authorized staff and volunteers. L) Notify WCCLS staff of changes in services that WCCLS staff maintain such as the need for additional email accounts,deletion of email accounts,etc. M)Provide an inventory of WILInet Hosts in WILInet User's facility and connected to the Public Communications Network as needed by the Broadband Users Group. N) Conduct an annual inventory of WILInet software licenses in use by the WILInet User as instructed by WCCLS staff. Report inventory results by the November WILInet Users' Group meeting. O) Keep records and statistics when required by WCCLS staff to document system performance. P) Pay costs incurred by WCCLS for non-standard reports as defined by the WILInet Users' Group and WCCLS. Q) Designate at least one person whom WCCLS may contact concerning use of the system. R) Reimburse WCCLS on a quarterly basis for the cost of printing and mailing patron notices. 9. CONFIDENTIALITY OF DATA The patron and circulation records in the WILInet database shall be deemed to be exempt from public disclosure pursuant to ORS 192.502(22). All parties agree that they will not disclose patron and circulation information. All parties also agree that only library staff and designated library volunteers shall have access to such records in the course of operating the system. All parties may use patron name and address information for library purposes as long as it is used in accordance with the WILInet Policies&Procedures. 10. COST ALLOCATION FORMULA WILInet Users which are not signatories to the-Public Library Services Agreement,chiefly Tuality Health Resource Center and Oregon College of Art and Craft,shall be responsible for ten percent of their share of the cost allocation on an annual basis. These WILInet Users shall be notified of WILInet operating costs by April 1 as determined by the cost allocation formula used in EXHIBIT A"Cost Allocation Formula". These WILInet Member Libraries shall receive an invoice from WCCLS by April 15 for the annual cost,which shall be paid by June 30. WILInet Agreement-page 6 11. ADMISSION OF NEW WILInet USERS WHICH ARE NOT SIGNATORIES TO THE PUBLIC LIBRARY SERVICES AGREEMENT WCCLS shall have the option of admitting other libraries to WILInet provided that any necessary system modification shall be undertaken to insure WILInet's continued security and performance. Admission of New WILInet Users shall require unanimous approval of present WILInet Users and the Cooperative Library Advisory Board. New WILInet Users will be assessed a share of WILInet operating costs for the first year of membership as determined by the Cooperative Library Advisory Board.The"Cost Allocation Formula"in Exhibit A would be applicable during the second year and thereafter. 12. DEFAULT A) Each of the following shall constitute a default: 1. Material noncompliance with the terms of the Agreement; 2. Improper use of WILInet system operating software,hardware,or peripherals. B) In the event of a default by a WILInet User or by WCCLS,WCCLS or the WILInet User, respectively,shall: 1. Advise the party in writing of the alleged default and any action required to cure the default; 2. Set forth a time by which the default must be cured,a minimum of thirty(30)days. 13. MATERIAL NONCOMPLIANCE A) In the event a WILInet User shall be found to be in material noncompliance under the terms of this Agreement,WCCLS may,following written notice to the WILInet User: 1. Prohibit WILInet User from the use of the WILInet system; 2. Take any action to cure or stop the default; 3. Recover any costs,expenses or disbursements incurred by WCCLS to cure the default. B) In the event of an emergency involving,but not limited to,system damage or the breach of security or confidentiality of the database,WCCLS may lock out the WILInet User from the system without notice. 14. TERMINATION A) The County shall have the right to terminate this Agreement upon sixty (60) days written notice,if it determines,to good faith,through an open,public process,that: 1. The public interest would be served by such termination; 2. Adequate funds are not available. WILInet Agreement -page 7 t B) Each WILInet User shall have the right to terminate this Agreement upon sixty (60) days written notice, if the WILlnet Member Library determines, in good faith, that the public interest in its jurisdiction or area of service would be served by such termination. C) County and each WILInet User shall have the right to terminate this Agreement for a default by the other party that has not been cured. D) The County and each WILInet User shall have the right to terminate participation in this Agreement separately, and Agreements between remaining parties and the County shall remain in effect. E) On termination by either party, the WILInet User shall be responsible for payment of any costs,expenses, or disbursements incurred by WCCLS to remove or otherwise mask WILInet User's data from WILInet. 15. INSURANCE comment: A) All parties to this Agreement shall maintain comprehensive general liability insurance or adequate reserves in a program of self-insurance covering personal injury and property damage for the WILInet Users,their employees and agents. The insurance coverage shall be for a minimum of$200,000 per person,$500,000 per occurrence and$50,000 property damage. For WILInet Users who are not units of local government,certification of insurance shall be provided to WCCLS and all such insurance coverage shall name Washington County,its officers, employees and agents as additional insureds. B) The County shall maintain insurance adequate to cover the replacement of the central site equipment including but not limited to the central processing unit,uninterruptible power supply and communications equipment. The insurance coverage shall be for a minimum of$600,000. C) WILInet Users shall maintain insurance adequate to cover the replacement of the telecommunications equipment owned by WCCLS and housed at WILInet User's site. 16. COMPLIANCE WITH APPLICABLE LAWS Each party agrees to comply with all local,state,and federal ordinances,statutes,laws and regulations that are applicable to the services provided under this Agreement. A) Equal Opportunity County Personnel Rules provide that County shall enter into contractual agreements only with Equal Opportunity Employers. Therefore,WILlnet Users hereby agree that employees(and applicants for employment)shall not be discriminated against because of race, color,national origin,religion,physical or mental handicap,sex or age,except in the case of bona fide occupational qualifications as defined and provided by applicable federal or state law. B) Compliance with Applicable Provisions of ORS Chapter 279 WILInet Users which are community libraries further agree that they shall comply fully with all applicable provisions of WILInet Agreement -page 8 ORS 279.310 through 279.430. These include: ORS 279.310,ORS 279.312 relating to payment of labor,materialmen,the Industrial Accident Fund and the Department of Revenue and prohibiting any lien or claim to be filed against County on account of labor or material furnished; ORS 279.314 authorizing County to pay said claims on behalf of WILInet User;ORS 279.316 relating to overtime and 279.320 relating to medical care. Said provisions are hereby incorporated by reference and the applicable terms contained therein shall be binding upon WILInet Users that are community libraries in the same manner as if they were fully set forth herein. 17. INDEMNIFICATION Each party agrees to hold harmless,defend,and Indemnify each other,including its officers, agents,and employees,against all claims,demands,actions and suits(including all attorney fees and costs)arising from the indemnitor's performance of this Agreement where the loss or claim is attributable to the negligent acts or omissions of that party. If the Indemnifying party is a unit of local government,such indemnification shall be subject to the limitations of liability for public bodies set forth in the Oregon Tort Claims Act,ORS 30.260 to 30.300,and the Oregon Constitution. 18. DEBT LIMITATION This Agreement is expressly subject to the debt limitation of Oregon Counties set forth in Article XI,Section 10 of the Oregon Constitution,and is contingent upon funds being appropriated for. 19. NO BENEFITS No party or its employees is entitled to participate in a pension plan,insurance,bonus,or similar benefits provided by any other party. 20. NOTICE Each party shall give the other immediate written notice of any action or suit filed or any claim made against that party that may result in litigation in any way related to this Agreement. 21. COUNTERPARTS This Agreement maybe executed in several counterparts,each of which shall be an original,all of which shall constitute but one and the same instrument. 22. CAPTIONS Captions and headings used in this Agreement are for convenience only and shall not be construed or interpreted so as to enlarge or diminish the rights or obligations of the parties hereto. WILInet Agreement -page 9 23. SEVERABILITY If any section, subsection, sentence, clause, phrase or portion of this Agreement is, for any reason,held invalid or unconstitutional by a court of competent jurisdiction,such portion shall be deemed a separate, distinct and independent,provision, and such.holding shall not affect the validity of the remaining portions of this Agreement unless the"result of the holding is a failure of consideration of any party. 24. AMENDMENT This Agreement may only be amended in writing signed by all of the parties. EXHIBIT A-Cost Allocation Formula(updated annually). FOR THE WILINET USER: FOR WASHINGTON COUNTY: Signature Signature Title Title Date Date APPROVED AS TO FORM: Sr.Assistant County Counsel WILInet Agreement -page 10 Exhibit A: Cost Allocation Formula page 1 WILInet Agreement -page 1 I Exhibit A: Cost Allocation Formula page 2 WILInet Agreement -page 12 v Washington County Inter-Library Information Network(WILInet) Agreement This Agreement is made by and between Washington County,a home rule subdivision of the State of Oregon hereinafter referred to as"County",on behalf of Washington County Cooperative Library Services,hereinafter referred to as"WCCLS"and the Cities of Banks, Beaverton,Cornelius,Forest Grove,Hillsboro,Sherwood,Tigard and Tualatin,Cedar Mill Community Library Association,Garden Home Community Library Association,Tuality Healthcare and Oregon College of Art and Craft,hereinafter referred to as "WILInet Users." j Deleted:Users". WHEREAS,the parties hereto are currently participants in the WCCLS Network; WHEREAS,the parties are either units of local government empowered by ORS 190.010 to enter into an intergovernmental ggreement,or are private non-profit agencies operating Deleted:agreement, libraries,and WHEREAS,WCCLS has purchased and installed an automated integrated library system and is desirous of making this system available for use by libraries in Washington County; NOW THEREFORE,in consideration of the mutual covenants contained herein,the parties agree as follows: I. DEFINITIONS The following definitions shall be used in constructing the following phrases,terms and abbreviations in this Agreement: A)WCCLS (Washington County Cooperative Library Services)-An agency of county (Deleted: A. government which exists to coordinate,contract for or provide a full range of library and information services to all residents of the county. B) WCCLS Networks_The consortium of public,academic,special and school libraries in Deleted: B. Washington County,which exists to provide countywide library service. 1 Deleted:- C) WILInet(Washington County Inter-Library Information Network),-An integrated, Deleted: C. WCCLS Library automated library system,including but not limited to WILI,which is comprised of the Directors'Board-The executive body of the WCCLS Network;advisory to the integrated library system software(online circulation,public access catalog,cataloging and Cooperative Library Advisory Board and acquisitions software),software programs purchased by WCCLS and licensed fur"use at the WCCLS Manager¶ member libraries.other databases,Internet resources,central site hardware and i Deleted:- J telecommunicationsyujpment. The necessary equipment,equipment configuration, (Formatted:Bullets and numbering communication links,and associated hardware and software necessary to provide the library Deleted:- � ILS,Internet access through WCCLS.and other appropriate network Functions to member f Deleted:and catalogmg),and � f Deleted:equipment.¶ WlLlnet Agreement -page I r library locations. This includes but is not limited to t�t1i Miqpt in the WCCLS office and WCCLS com up ter roam. DSI lost -L_jjyintelli�,ent device connected to_WILInet that addressable by a Formatted:Bullets and Numbering metv.or..... atisport�otocL9 =�31 t�orkstations_networklm-inters.routers.etc.are hosts. __Broadband Users'Gro{11) A_membership organization through which WCCLS procures Formatted:-Bullets and Numbering Internet and firewall network services. Ft_WQ_QLS_Library Directors' Board=The executive body of the WCCLS Network:advisorN, to Deleted: E MLI Users'Groun-A t11c_Coocrative Library Advisory Board and the WCCLS Manager. committee of the WCCLS Library -- Formatted:Bullets and Numbering G) W'ILlnet Users'Group-A committee of the WCCLS Librarypirectors Board,_advisory to Deleted:which advises WCCLS the Automation Pi-qgami Sp ecialist_'L1blary Systems Administration Supervisor on the operation of the automated library system as defined in the Library Directors'-Board by-laws. Deleted:WIL1 User Group by-laws dated January 1991 and updated. The Committee is composed ofone H)public Library Services Agreement-Theater-Governmental A�rrecment between representative from each WlLlnet User. Washington County and library service providers to provide library_services to all county Deleted: F residents,,pontainina a reimbursement formula under which WCCLS makes payments to 'Deleted:contras public libraries. ~Deleted:which contains I)___Cooperative Library Advisory Board(CLAB)-The board appointed by the Washington Formatted:Bullets and Numbering ; County Board of Commissioners to develop,review and recommend library service policies, representing Public Library Services Agreement contractors and the West Slope Community _ I) iUrttyTCLAB 1s advisory to the Board of Commissioners and to the Cooperative Library Deleted:Library.¶ Services)tilanager. _ _ -__ _—_--- ---____-- __-- J) West Slope Community Library—The public library that is a department of WCCLS and i Deleted:H. managed by the County. For purposes of this Agreement, West Slope is treated as a WILInet _ ,Member Library.but is not a signatory to this Agreement. Deleted:User, 2. TERM OF AGREEMENT ,This agreement shall be in effect from July 1„2004.through June 30„2009,except as otherwise i Deleted: provided in Section 15 of this Agreement. It is the intent of the parties that this Agreement Deleted:1999, become effective on July 1,,2004. Deleted:2002, Deleted:1999. 3. OWNERSHIP AND MANAGEMENT OF WILInet ------- A),The Washington County Board of Commissioners,as the governing body of WCCLS,retains :Deleted: A. final authority for decision-making related to WILInet and its operation. i Formatted:Bullets and Numbering B) WCCLS shall have full ownership of all system hardware,software,and communications `Deleted central site peripherals, ' equipment and shall make the system available to the WILInet Users. All central site system upgrades will remain the property of WCCLS. WILlnet Agreement -page 2 Y Deleted:C. Peripheral equipment C) ,cern records owned by WII.Ine Users the associated biblio a hic and patron records where the Deleted:Users will remain the property patronis registered at the WILInet User Library shall be considered the property of that WiLLi PerPhUaeegcP eo'ooWlLmetmustbe User,On termination of this Agreement by either party,WILInet User shall avail_Costs associated : approved by WCCLS.¶ with data extraction necessa to rOyide YCCOTds in machine-readable ormat. Deleted: D. WHAnet Users collection database,borrower records and I 4. SERVICE AVAILABILITY circulation records___ _ Formatted:Bullets and Numbering ,))_WILInet shall be available for use,,twenty-four(24)hours a day except for routine ,Deleted:However,borrower and maintenance and when,softivare,hardware.or telecommunications upgrades/changes circulation records are deemed to be exempt from public disclosure as iec� Cssitate makin»the system unavailable. WCCLS avrees to pro-ide W)Liner User with described in Section 9 prior notice of W ILI-net downtime if it will affect hbTaTy operations andior business hours CONFIDENTIALITY OF I except for unexpected outages due to WILInet failure or other Circumstances beyond tileDATA of this Agreement. • control of WCCLS liability shall be assumed by WCCLS,if WILInet experiences Deleted:these files shall be provided to the downtime. - — Deleted:by WCCLS B) WCCLS staff shall be available to service WILInet and to support member libraries.No Deleted:form at a reasonable cost Formatted:Bullets and Numbering WILInet staff will be available on days that are official Washington County holidays. ----__ --— 1. The hours of service will be as follows: , Deleted:by WILlnet Users 8:00 am—8:30 pm,Monday—Thursday; Deleted:software or hardware 8:00 am—6:00 pm Friday, Deleted:make 9:00 am—5:00 pm Saturday,and Deleted:am-6:00 PM Friday and 10:30 am-5:30 pm Sunday. Saturday,and 8:00 am-5:30 PM Sunday. WCCLS,through its contracts 2. Alternately,in the event that a local option levy is passed by the voters in the May ; for hardware and software maintenance, i 2004 primary election,the hours of service will be as follows: shall maintain the central site equipment to provide for minimal downtime 8:00 am—9:00 pm,Monday—Friday; excluding communications lines. 8:00 am—5:30 pm Saturday and Sunday. Deleted:,however, B. The parties recognize that on occasion it may be necessary to temporarily suspend 5. DATA RECOVERY WILInet availability because of operational or maintenance requirements. ; jWCCLS agrees to provide WIl.Inet Users ; WCCLS will duplicate at least twice weekly,all data maintained in the WILInet data_ abase. with prior notice of WHInet WCCLS will rotate such tapes between on-site storage in a fire-safe box and off=site storage so unavailability except for unavoidable downtime due to WILInet failure,if it that files can be reconstructed if a system malfunction occurs that requires restoring or rebuilding will affect library operations and/or the databases,in whole or in part,from backup tapes. ,A minimum of one weekly tape will be business hours,and further agrees to make every effort to schedule stored in a location physically apart from the site of the central system in case of major disaster at maintenance when libraries arenq the central site. Deleted:¶ 6. DUTIES AND RESPONSIBILITIES OF WCCLS `Deleted:= -- J Deleted:database and store such -NTv'hli the advice of the W[I,tnet Users' Group,WCCLS shall: duplicate tapes A) Purchase all central system hardware.software.and network equipment.housin Deleted:in a location physically apart=such from the site ofthe,central system equipment in a suitable environment and maintaining said equipment in good operating Deleted:¶ condition. ' Deleted: With the advice of the WILL ' Users'Group,WCCLS shall I B) Purchase Inteerated library System client software licenses for W ll,lnet(risers and coordinate' Formatted:Bullets and Numbering distribution of licenses. Formatted:Bullets and Numbering WILInet Agreement -page 3 i C) Provide.or contract for the Provision of.maintenance of central site hardware.software and Formatted:Bullets and Numbering the Wide Area Network. — - - --- - -- -- - -J D Emplpy_pgrsonnel needed to maintain and operate WILInet and staff a help Jerk for in-person- Formatted:Bullets and Numbering 1 Nk'_Lhret_Prohlem resorting and resolution. ------ ----_-- --- ---- -- Q \dmtnister contracts for all WILInet related software,network_hardtvare and service " Formatted:Bullets and Numbering v-cndgrs_anci ci-rganizations. -- - - - El_Proyide-a Source of.and Maintain for`ILInet Users. MARC_biblio-l_ap11iL'cataloging Formatted:Bullets and Numbering records and authority records in_WILinet_This includes-_monitoring and evaluating bibliographic services to insure an appropriate and high qu iliri bibliographic database G) Purchase.and coordinate the use and licensing Of.Other library related software licenses Or ' Formatted:Bullets and Numbering ; equipment as deemed suitable by the library Directors' Board — -- -- H) Purchase Code-a-bar item barcodes and standard patron cards to be used by WII Inet Users `Formatted:Bullets and Numbering I) Solicit requests from WILInet Users f'or group purchases of eri neral equipment when cost Formatted:Bullets and Numbering effective or desired by WILInet Users WCCLS staff'slnall coordinate purchase of said - eq ui ment and invoice WILInet Users for cost plus 10%. Invoices will be issued at the time items are delivered or no later than June I of the year in which the equipment was purchased J) Provide training and traininn materials to WILInet Users for WCCLS provided software Formatted:Bullets and Numbering - K) As time permits.assist WILInet User's stafTwith troubleshooting of Local Area -Network Formatted:Bullets and Numbering cabling.equipment software and associated devices within WILInet User's building to which WILInet is connected. L) Provide specifications to WILInet Users for installation ofperipheral equipment purchased " Formatted:Bullets and Numbering through WCCLS. M)Provide documentation for the integrated Library System Formatted:Bullets and Numbering N) Provide software updates to WILInet Users far SORWare programs purchased by WCCLS and" Formatted:Bullets and Numbering licensed for use at member libraries. O) Regularly review the operations of WILInet hardware software and network evaluate performance.and develop plans for modifications upgrades and new services as outlined in the WCCLS Long Range Plan or as directed by WILInet Users P) Provide periodic reports to WtLlnet Users on Wide Area Nehvarl.performance and Deleted:F. Keep records and Integrated Libras j System performance. statistics When required by wccLs to document system WILInet Agreement -page 4 r QEnforce Policies&Procedures adopted by_the WILInet Users' Groupand the Broadband � Deleted:G. Lend librarymateriats G Users' Group to coordinate orderly and secure rise of the system_ subject to interlibrary loan procedures and policies of the WCCLS Network¶ Formatted:Bullets and Numbering R) Conduct an independent networ-security audit of WILlnet and implement recommendations - - ---- ---- Formatted:Bullets and Numbering to maintain the security and integrity of W ILhlet. ----- --- ,S)—Take std to maintain WILInet security._up to and ineludirttermitlating_a connection Formatted_Bullets and Numbering between one or more network Hosts that appear top resent a prpblem that threatens the security,,inteb ity,or_performance of WILInet._Prior notification of the impending disconnection will be_Oveil_to the affected WILIil_et Lsers_tt tiinepennits_Connectiyity--Will be restored when the WCCLS staff determines_that the problem is resolved or the threat removed. -- T) to the terms and conditions of this Avreement. Formatted:Bullets and Numbering 7. DUTIES AND RESPONSIBILITIES OF WILINET USERS The WILInet User shall: - ------- ---- - - --- - - i�� ParttelpatC_in the use--and operation of WILInet under the ten-ns gild conditions-of this • ` Formatted:Bullets and Numbering , Agrcement_and the Policies&Procedures adopted by-the 14 ILlnetusers' Group. B) "Take full responsibility for linking item information for WILInet User's holdings to • Formatted:Bullets and Numbering bibliographic records in the database. C) Provide,maintain,and administer Local Area Network cabling,equipment,software,and • Formatted:Bullets and Numbering associated devices within WILInet User's building to which WILInet is connected. D) Provide site preparation,access,and environmental conditions necessary for optimal security • Formatted:Bullets and Numbering and functioning of network hosts provided by WCCLS. E) Insure that devices configured by WILInet User and accessine WILInet comply at all times Formatted:Bullets and Numbering with hardware and software requirements deemed necessary by WCC L,S staff.These requirements are deemed necessary to protect the WCCLS network from malicious or inadvertent damage from anv source. F) Insure that all Hosts connected to WILInet shall be physically secure and supervised by Formatted:Bullets and Numbering-' library staff during use.Public users shall not use staff workstations under any circumstance. G) Insure that any Host or device Connected to WILInet shall neither cause,nor have the • Formatted:Bullets and Numbering potential to cause.any network disruption.security breach,nor other deleterious outcome. H) Obtain permission from WCCLS before attaching any new type of equipment to WILInet. • Formatted:Bullets and Numbering WILInet Agreement -page 5 t 1) Notify WCCLS staff in advance of adding wOTkstations that will run software programs ' Formatted_Bullets and Numbering purchased by WCCLS and licensed for use at member libraries. J) Protect in-library system_equipment and software from abuse, theft or miSiise,and assume - r Formatted:Bullets and Numbering financial respynsirih_ty for repairing replacing equipnlont riamawed b�such acts. - - --- --- ---- -- ---------- K)_Bej sRonsib]e for system securih_blimiting access to non-public accomits to trained. - Formatted:Bullets and Numbenng authorized staff and volunteers. --- -------- -- ---- -- --- - L) Notify WCCLS stat{o{changes in services that WCCLS staff maintain such as the treed for Formatted:Bullets and Numbering additional email accounts.deletion of email accounts. etc. - - Formatted:Bullets and Numbering Provide an inventory Of WilLnct-Hosts in WILInet User's facility and connected to the Public" Formatted:Bullets and Numbering Coninituiications Network as needed_bv_the Broadband Users Group_ Formatted:Bullets and Numbering rFormatted:Bullets and Numbering C_onl(Iuet ail annual_inventory0{WILInct Software licenses in by WILlnet User a5 Formatted:Bullets and Numbering— , instructed by CC LS staff. Report invenjt)i3_results by the November W_ILlnet Users' Deleted:9._ _C_r_rOup meeting. Deleted:WILL Policies and Procedures ? Manual. Deep records and statistics when required by WCCLS staff to document system perfonnance. Deleted: 10. — Deleted:A. If fundmg for the Pj_Z�c aosts incuiredby_WCOLS for non-standard reports as defined by the b4'ILlnetoperation of WILInet is not appropriated and and the Users choose to continue Group and WCCLS. operation using other sources of funds, all WILInet Users shall share proportionally in annual System costs, ` QI Designate at least one person whom WCCLS may contact conccrning use of the systeTnnot to exceed those specified in EXHIBIT A"Cost Allocation Formula",which is updated annually. The cost to each R) Reimburse WCCLS on a quarterly basis for the cost Of printing and mailinepatT011 notices. WlLlnet User,as specified m EXHIBIT ` A"Cost Allocation Formula"will be detemuned by the composite percentage, 9. CONFIDENTIALITY OF DATA among all WILInet Users,of that WILInet User's number of client licenses,annual circulation,number of patrons,number of The patron and circulation records in the WILInet database shall be deemed to be exempt from items,number of titles,and number of ppublic disclosure pursuant to ORS 192.502 22 All parties agree that the will not disclose annual acquisitions from the previous p � )• P � )' calendar year. ¶ ` patron and circulation information. All parties also agree that only library staff and designated 9 B. Libraries which are full participants library volunteers shall have access to such records in the course of operating the system. All in WILlnet and parties may use patron name and address information for library purposes as long as it is used in accordance with the W lI.Inet Policies&Procedures 10. COST ALLOCATION FORMULA Deleted:Healthcare ,W 1Lhiet Users which are not signatories to the Public Library Services Agreement,chiefly Deleted: even if WlLlnet is funded for Tuality,Health Resource Center and Oregon College of Art and Craft,shall be responsible for ten operation percent of their share of the cost allocation on an annual basil, These WILInet Users shall be -';Deleted:their share of notified o�WILInet operating costs by4pril I as determined by the cost allocation formula used `Deleted:May Deleted:Users _— , in EXHIBIT A "Cost Allocation Formula". These WILInetrbleinber Libraries shall receive anDe--___-- invoice from WCCLS by April15 for the annual cost,which shall be paid by June 30., Deleted:1 of the next year Deleted:One WILInet Agreement -page 6 Deleted:year after becoming a full I 'll. ADMISSION OF NEW WILhlet USERS WHICH_ ARE NOT SIGNATORIES TO THE participant,WILInet Users described in ---- — this section may petition the Cooperative , PUBLIC LIBRARY SERVICES AGREEMENT Library Advisory Board by December 31 to have all or part of their annual cost allocation fee waived for the term of this ` WCCLS shall have the option of admitting other libraries to WILInet provided that any necessary Agreement I system modification shall be undertaken to insure, 's continued security and performance. >¶ ----- -- --- Admission of New WILlnet Users shall require unanimous approval of present WHAnet Users Deleted: 12 ADMISSION of NEW and the Cooperative Library AdvisoryBpga (j_\"ew WILInet Users-will be assessed a share-of Deleted:the response times specified t "— - in the contract between WCCLS and the � ILhlt t_Opf iahlt COStS f01"the -first yCdT of membership aS detejnntled by the_Cooperative vendor are maintained Conditions of Library � djlsory_Board.The"Cost Allocation Formula"la"ill Exhibit A wouldbea _ lca6le admission include but are not limited to ' - - _- those listed in EXHIBIT Burin the second_year_and thereafter. Deleted:D,"New User Price Policy". 12. DEFAULT Deleted:Board.¶ 13. Each of the following shall constitute a default: Deleted:A. .Material noncompliance with the terms of the Agreement; Deleted:g ,._Improper use of WILInet system operating software,hardware,or peripherals. 1. Material Deleted: 2. Improper j3j In the event of a default by a WILInet User or by WCCLS,WCCLS or the WILInet User, Deleted:B. respectively,shall: Deleted:s Advise the art 1n writing of the alleged default and an action required to cure the ----- --- -" .1• party g g Y 9 _ Deleted:q �icf,ult; Z. Set forth a time by which the default must be cured,a minimum of thirty(30)days. Deleted:default, Deleted: MATERIAL NONCOMPLIANCE Deleted:14 In the event a WILInet User shall be found to be in material noncompliance under the terms ;`Deleted:A___of this Agreement,WCCLS may,following written notice to the WILInet User: . Prohibit W H-Inet User from the use of the WILInet system; Deleted:I �. Take any action to cure or stop the default; . Recover any costs,expenses or disbursements incurred by WCCLS to cure the default. Deleted: �3 In the event of an emergency involving,but not limited to,system damage or the breach of Deleted:¶ n security or confidentiality of the database,WCCLS may lock out the WILInet User from the rDeleted:B J system without notice. _14. TERMINATION Deleted:15. __- The County shall have the right to terminate this Agreement upon sixty (60) days written ; Deleted:A. — — — notice,if it determines,in good faith,through an open,public process,that: 1. The public interest would be served by such termination; `DeletedI — — �. Adequate funds are not available. 1. The -- Deleted: 2. Adequate WILInet Agreement -page 7 BLEach WILInet User shall have the right to terminate this Agreement upon sixty (60) days- ' Formatted:Bullets and Numbering ; written notice, if the WILInet Member Library determines, in good faith, that the public Deleted:u5e< _ l interest in its jurisdiction or area of service would be served by such termination. C) County and each WILInet User shall have the right to terminate this Agreement for a default by the other party that has not been cured. D) The County and each WILInet User shall have the right to terminate participation in this Agreement separately, and Agreements between remaining parties and the County shall remain in effect. E) On termination by either party, the WILInet User shall be responsible for payment of any :'-Deleted:-E. costs, expenses, or disbursements incurred by WCCLS to remove or otherwise mask WILInet Ulscr's data from WILlnet. Deleted:Users 5 [tibLTtANCE 't comment: - Deleted:16 INSURANCE ,A) All parties to this Agreement shall maintain comprehensive general liability insurance or Deleted:A. adequate reserves in a program of self-insurance covering personal injury and property damage - - - -- J for the WILInet Users,their employees and agents. The insurance coverage shall be for a minimum of$200,000 per person,$500,000 per occurrence and$50,000 property damage. For WILInet Users;,hp are not units of local government,certification of insurance shall be provided i Deleted:wbicb to WCCLS and all such insurance coverage shall name Washington Countv.its officers. Deleted:County commissioners, employees and agents as additional insureds. B) The County shall maintain insurance adequate to cover the replacement of the central site Deleted:a. _ equipment including but not limited to the central processing unit,uninterruptible power supply and communications equipment. The insurance coverage shall be for a minimum of$600,000. C;) W11,1net Users shall maintain insurance adequate to cover the replacement of the : Deleted:C. WILInet User telecommunications equipment owned by WCCLS and housed at WILInet User'sAile. Deleted:library -� _16. COMPLIANCE WITH APPLICABLE LAWS Deleted:¶ Each party agrees to comply with all local,state,and federal ordinances,statutes,laws and regulations that are applicable to the services provided under this Agreement. ,A) Equal Opportunity County Personnel Rules provide that County shall enter into contractual Deleted:-A. agreements only with Equal Opportunity Employers. Therefore,WILInet Users hereby agree that Deleted:User hereby agrees that its employees(and applicants for employment)shall not be discriminated against because of race, color,national origin,religion,physical or mental handicap,sex or age,except in the case of bona fide occupational qualifications as defined and provided by applicable federal or state law. Compliance with Applicable Provisions of ORS Chapter 279 WILInet Users which are Deleted:B. community libraries further agree that they shall comply fully with all applicable provisions of WILInet Agreement -page 8 Y ORS 279.3 10 through 279.430. These include: ORS 279.310,ORS 279.312 relating to payment of labor,materialmen,the Industrial Accident Fund and the Department of Revenue and prohibiting any lien or claim to be filed against County on account of labor or material furnished; ORS 279.314 authorizing County to pay said claims on behalf of WILInet User;ORS 279.316 relating to overtime and 279.320 relating to medical care. Said provisions are hereby incorporated by reference and the applicable terns contained therein shall be binding upon _ WILInet Users hat are community libraries in the same manner as if they were fully set forth Deleted:wh,cn herein. „17. INDEMNIFICATION Deleted:ls. Each party agrees to hold harmless,defend,and indemnify each other,including its officers, agents,and employees,against all claims,demands,actions and suits(including all attorney fees and costs)arising from the indemnitor's performance of this Agreement where the loss or claim is attributable to the negligent acts or omissions of that party. If the indemnifying party is a unit of local government,such indemnification shall be subject to the limitations of liability for public bodies set forth in the Oregon Tort Claims Act,ORS 30.260 to 30.300,and the Oregon Constitution. 18. DEBT LIMITATION This Agreement is expressly subject to the debt limitation of Oregon Counties set forth in Article XI,Section 10 of the Oregon Constitution,and is contingent upon funds being appropriated for. 19. NO BENEFITS No party or its employees is entitled to participate in a pension plan,insurance,bonus,or similar benefits provided by any other party. 20. NOTICE Each party shall give the other immediate written notice of any action or suit filed or any claim made against that party that may result in litigation in anyway related to this�Agrecment. `Deleted:Amendment. 21. COUNTERPARTS This Agreement may be executed in several counterparts,each of which shall be an original,all of which shall constitute but one and the same instrument. CAPTIONS ;Deleted:23_ Captions and headings used in this Agreement are for convenience only and shall not be construed or interpreted so as to enlarge or diminish the rights or obligations of the parties hereto. Deleted:24 WlLlnet Agreement -page 9 i 23. SEVERABILITY If any section, subsection, sentence, clause, phrase or portion of this Agreement is, for any reason,held invalid or unconstitutional by a court of competent jurisdiction,such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this Agreement unless the result of the holding is a failure of consideration of any party. Deleted:25 24. AMENDMENT This Agreement may only be amended in writingrsigned by all of tc parties. Deleted:and with the agreement of all EXHIBIT A-Cost Allocation Formula(updated annually). Deleted:EXHIBIT B-New User Price ` -- - - - Policy¶ ` FOR THE WILINET USER; FOR WASHINGTON COUNTY: Deleted:'usElt, Signature Signature Title Title Date Date APPROVED AS'TO FORM: Sr.Assistant County Counsel WILInet Agreement -page 10 T Exhibit A: Cost Allocation Formula page I WILInet Agreement -page I I r Exhibit A: Cost Allocation Formula page 2 ------._....._ Deleted:------Page Break------ Exhibit B:New WILInet User's Price { Policy¶ WILInet Agreement -page 12 Yt 50V�> tte yj� �� �� to 2004 CORRESPONDRNR:E Tigard library needs levy I'm sure everyone in Tigard has Levy will restore services seen the new library's"iiigyfrom the I am writing to urge everyone to ,Ha)1=Boulevard next to join me and vote yes on Measure 34- ground on tno CfbekPark. 77,the five-year Washington County library operations levy. This levy While our new building is fully would restore previously reduced li- funded through our bond measure, brary hours, materials purchases, only half of library operations come programs and other services. -from the city budget.The other half I am excited about the opening comes from Washington County, this year of the new Tigard library.It and that funding is in jeopardy. is a testament to the support of com- On the ballot for the May 18 pri- munity libraries by Tigard's citizens. mary election is a local option levy to However, without restoration of restore and maintain countywide li- funds for operations,the new Tigard Mary services.In the recent past,this library will have additional reduc- was funded out of the budget re- tions in service hours and other pro- ;',Spjwes we were fortunate to have as a grams. The average" homeowner result of the strong economy of the would pay an additional$43 in prop- __z1990s. But that reserve is long gone, erty taxes in 2004 (based on a home 5nd with it adequate funding for assessed at$165,000). ,,,W,ghington County's library system. What is your local library worth to •-Budget limitations have forced the librarytoreduce spending for new you? ON materials,and to cut hours and pro- JOYCE PA Tigard grams.This levy would allow Tigard and the rest of the Washington County libraries to restore-service levels, and it would allow Tigard, when coupled with our own budget, to fully utilize our beautiful new building. If the levy fails,it will mean further reductions in hours, possibly to just 50 hours a week;reduced children's programs;furtherf6d4ctions_in new book purchases; and decreased numbers of Internet stations. I want to encourage everyone to vote May 18,and to vote yes on Mea- sure 34-77 for the Washington Courr ty Cooperative Library System local option levy. - CRAIG DIRKSEN Mayor,city of Tigard LETTERS �a• � , 2c�o4 Please join me in voting for Tigard Remember what BradFudge for state representa- Library's quality libraries give us rive. Ayes` vote will solve services worth cost CANDY KITTLE-MIZE Adventure,mystery,fantasy, Wilsonville 'wonderful problem' history—oh,the worlds that open Recently I was in the Tigard up to all,especially our children, Libraries offer us In 1976 Washington County library and was struck by the through books. had a great idea.They took the number of young people using Reduced hours,fewer chil- existing libraries along with some the library.When my children dren's programs,longer waits to lifetime experiences volunteer-run community were young,we either didn't use computers and reference libraries and wove them into the have a library or it was so woe- materials—oh,the world that Why do we need the addition- cooperative library system.It was fully inadequate Mul no nab d up awaits us if the Washington al operating funds for our an efficient and effective way to taking them into the County Library levy fails. libraries?Because a library is run libraries and snake sure that County Library to do research for We need to remember what a more than reading and books. all county residents had access to school papers and projects. wonderful service our librariesWhen the new library opens, it provide our community and vote Libianes are experiences,such . library services. as: But two years ago we got will provide even more space for a resounding"yes"on Measure A young'father takes his sloppy.We didn't pass the ongo- more folks to use the library. But 34-77! daughter to story time each week. ing levy and we've seen hours cut we need operating funds if the She can't wait to tell her Naha from the time when libraries are library is going to be open at hours when people can get it, SHERI HEATH about the experience with her 2- open and a real drop-in book and ri Tigard year-old excitement.This is the material purchases.We need to as well as buying books,cals and all the electronic matniati- eri- special time with Daddy that she reverse this trend. will always remember. I urge you to vote"yes"on als people use today. don't see Brad Fudge will take books delivered provider weekly solng she levy toay 8restoreeasure 34-77,and maintain the our very well, reallyand ve dthey lenjoy care of priorities can have read-a-longs and partici- library services.If Tigard follows the"talking books."Those are paten all the community reading Beaverton's experience wthe delivered to them through the when We are writing n support of and story-telling activities.The new library opens this summer, countywide cooperative library children look forward to the we'll see a real jump in the num- system. Brad Fudge for state representa- weekly delivery with anticipation. ber of patrons using the library. On May 18 we will vote on tive.Brad Fudge came to our A high school student.who We'll need staff as well as the levy to fund our countywide doorstep a while back,and we doesn't have a computer s books and materials to handle the system.It was created in the mid- had quite a conversation. awarded a scholarship because he increased usage.This levy will 1970s to be cost-efficient and We like the fact that he has a was able to do the research on the allow se to restore hours and to effective.It has done exactly that. lot of business experience and Internet and print out an excellent add books and materials available In Tigard,with the average cost has been successful.He has presentation using the library countywide.Only your"yes" of housing at$200,000,it will proven he can take care of the computers and printers. vote will provide solutions to a cost us$52 a year or a dollar per dollar,watch his expenses,make p P ! week.I think having the quality the right investments and live on A lonely woman stopping in wonderful problem. library services available that we a budget like the rest of us. each day to read the paper and BOB OLESON have are well worth that. Please We need people who have this receive a smile and hello from the join me in supporting the county- common sense and who can work staff,often the only kindness and Tigard wide library levy. happiness n her day. with others.Brad Fudge is the Libraries are experiences that MARTHA BISHOP kind of guy who will get more last a lifetime,and these experi- Support selfless Tigard out of our tax dollar and take care ences are well worth the few of the right priorities. We are voting for Brad Fudge cents per day that is being public servant Qutub for State Representative,and we requested. Don't let our library hope you will too. SUZAN TURLEY For many years I have been a Tigard volunteer for Eileen Qutub, funding dry up JIM and GLORIA ROBSON because I can think of no better Tigard servant of the local community. When our tax resources are In Keep Tgard healthy, She has given of herself diligent- ly and selflessly. pooled and used to buy books, Only Brad Fudge can Recently I have talked to a videos and programs and services support library levy number of people who are to be shared for the common use win in November thrilled that Eileen is wiling to of all citizens,then all benefit. he The Washington County Libraries help define commu- serve the public on the i a nities.In 2002,Tigard residents Washington County Commission. Cooperative example le oaf the wring a ng As a resident of House said"Yes"to a healthy communi- I could not agree more and am p P District 35,I urge voters to sup- said thevoted for a new proud to stand by Eileen in her our resources for the common port Brad Fudge for state repre- when y race. good of all Washington County library. Like most of my neighbors,I citizens.In fact,the citizens of h sentative. When it opens this summer, have been Brad Fudge is an experienced the new Tigard Library will be a don't"live for politics."In fact,I Washington County ie• business person and a consensus beautiful facility,a place for have only volunteered for two sharing these libraries'resources ernor at a rate that has exceeded the ib- builder.He most closely reflects information and a much-needed public officials:former gov the the values and desires of our community center.Tigard will and U.S.Sen.Mark Hatfield and growth of funding.know that the l2 the community and is the"best fit' to have a place to meet,to talk,to Eileen.Both have brought to Y effectively represent us in Salem. study and read. Oregon government a great deal libraries n the cooperative aver- to Of the three Republican candi- But the building is just one of balance,insight,energy,tact age 67 percent of their funding dates,Brad Fudge is the only p�of a library.A successful and thoughtfulness.In both cases, from this county source?Let's candidate who can win in library needs books,computers I have found it disconcerting to not allow this valuable funding November. and programs.It also needs to be see the small minority that is resource to dry up.For an aver- November. the Oregonian and the open when people want to use it. wiling,for political reasons,to homeownerage of 0in inr month Tigard-Tualatin Times have Measure 34-77 provides fund- distort the records and impugn endorsed Brad Fudge.He is also ing to operate our library so that the motives of these two fine County,this wonderful pool at endorsed by a rapidly growing resources can be restored.That number of neighbors and com- residents will get the most out of public servants. e members because of the their library dollars.A vote for I encourage my neighbors in seems to me a small cost for a P mumty Measure 34-77 is a vote for Washington County Commission big gnore the self-serv- PP return. support the library's - positive qualities he will bring to books,CDs,videos and other District 1 to i •546- office. resources.A vote for Measure ing and negative political rhetoric measure by returning your"ballot 503- Oregon Republican 34-77 will keep the library open and join me n supporting Measure 34-77. g Eileen by May with our"y Mainstream seeks to elect utub. Irden Republicans to office.We want a When you want it to be.Keep Q com) Republican Party that is open and Tigard healthy.Vote for libraries! BONNIE BISHOP NANCY IRWIN inclusive,not divided along nar- Tigard Tigard row ideological positions. RICHARD CARLSON g UUW. aO ULLI Liul,OYU>La«u1r urban growth boundary and con- In this pursuit we must either such time as Metro can establish both levels all on 4.82 acres.Peaceful,private tan( needs.Within the transportation tinued density increases through- accept the need and genuinely clearly that the benefits out weigh tained property has new granite counter tops•in arena we are facing utter chaos." out the region including all of our deal with it or forget about it the tremendous sacrifices we are under the capet on the main level in the be Hosticka believes Metro's suburbs.This approach is driving entirely.Otherwise we'll end up would be forced to make.The DR.Master on the main,full height windows in*r focus on rail and high density has the consideration of land next to with chaos which saves one previous round with the Portland city lights and mountain views. 413RDM/213th it been effective and we should stay our neighborhoods for industrial neighborhood at the expense of Healthy Stream Initiative resulted Ferguson 503-481-3718 or go to www.rmis. the course.What about the development.This hard-line another and a weakened industri- in the citizenry rejecting it after MLS#4025055 results?How can our transporta- approach is as unworkable and al growth environment. finding nearly the identical pro- !I ��0- Levy would restore that funding is in jeopardy. Tigard,when coupled with our JANE A. SMITH .° On the ballot for the May 1 d y 8 own budget,to fully utilize our 'X Tigard • a��� g primary election is a local option beautiful new building. , library services levy to restore and maintain If the levy fails,it will mean countywide library services.In ° further reductions in hours possi- I am writing in support of Vote yes to continue the recent past,this was funded bly to just 50 hours per week ` Measure 34-77,a levy that will out of the budget reserves we reduced children's programs fur- restore and maintain Washingtonour library programs Fere fortunate to have as a result ther reductions in new book pur- County library services.These of the strong economy of the services are so important to all of chases and decreased numbers of p 90s.But that reserve is long Internet stations. GEORGETOWN ESTATES us: children,teens,adults and I m sure everyone in Tigard gone,and with it adequate fund- has seen the new library rising I want to encourage everyone This home is absolutely immaculate inside and c grandparents.They provide the al g lib for Washington County's 1520 SF.Hardwood entry,breakfast bar&eating c from the ground on Hall Libra system. to vote on May 18,and then to place in the family room and a fully fenced bacl avenues for a lifetime of learning. Boulevard next to Fanno Creek library y vote"yes"on Measure 34-77 for I urge all registered voters to Budget limitations have forced y and schools.Call John Ferguson 503-481718 or g g g Park.While our new building is the library to reduce spending for the Washington County and type In MLS#4025300 take the time on May.18 to vote fully funded through ourbond, new materials and to aut hours' Cooperative Library System local ``yes"in support of our libraries, measure,onlyhalf of library, The cost is 26 cents per$1,000 of �'' and programs:'This levy would option levy. , operations come from the city allow Tigard and the rest of the W W W.J OI1 f1 gl�E assessed property value.Help budget.The other half comes Washington'County libraries'to CRAIG DIRKSEN equity group,inc. 503-48 keep our libraries open to all. from Washington County,and restore service levels and allow Mayor of Tigard 11$N e f j t y _ vd k vv\e.S A18 m Aprii 29, 2004 Voters will deacte fate of county fibrary levy Washington C 11:45 a.m. to 1 y The five-year levy would raise b 32 percent,while library circulation Kitchen, 4655 4.9 million for the 12 creased by 85 percent. More than Washington Cc half of the county residents hold dates Dick Sch, libraries in the system library cards, with the circulation per debate. Beaver capita higher than the state and nation- speak. The ballots are coming.The ballots al averages. are coming. If the levy does not pass,there like- Tigard Planni Voters will soon be holding this ly will be further reductions in hours City Hall, 1312! spring's primary ballot in their hands, of library operation, staffing levels, and one of the big issues is the purchase of books and materials, and Washington County Cooperative existing library programs and services. Library Services levy. Approval of the levy will require Tualatin Libr: Countywide funding for library both majority voter approval of the p.m., Council ( services is down 10 percent in the cur- measure and at least a 50 percent voter Ave., Tualatin. rent fiscal year due to the failure of a turnout.Funding would become avail- November 2002 ballot measure. The able July. V five-year, $49.9 million levy failed by In Tigard,passage of the levy is key 611 votes,or 49.8 percent to 50.2 per- to providing adequate staffing and the Tualatin Hive cent. purchase of new materials when the p.m., Tualatin This resulted in the loss of nearly new Tigard Public Library opens in Ad m i n istrati o r $1.1 million in 2003-04 in operating late summer. Voters in May 2002 Hillsboro High support for the 12 member libraries approved a$13 million bond measure Bottom Wetlai and the central support services that to construct a 47,000-square-foot the Tualatin B; link them together, according to "The library on 14.7 acres on Hall Study. Everyo Cooperative,"the WCCLS newsletter. Boulevard. 503-846-4810, More than 40 percent of the reduc- "I think there may be confusion tions were made in local library book among some Tigard voters about this Tualatin Arc. budgets, with fewer materials Pur- levy;' said Paula Walker,public infor- p.m., Council chased. The other 60 percent came mation coordinator for the new library. Ave.,Tualatin. from the elimination of 15 staff posi- "They voted for the bond measure to call the Plann tions, 51 fewer open hours per week, build the new library, so they think and reduced frequency and variety of they have voted for the library recent- library programs. ly and don't understand why the levy To restore local library services and is being proposed." Tigard-Tuala maintain library service levels The 2002 bond measure paid for Hibbard Adm between 2004 and 2009, the the design and construction of the new Sandburg St., Washington County Board of building as well as some furnishings, Commissioners voted unanimously to but by law it cannot pay for operating place Measure 34-77 on the May 18 expenses. ►�*�7�Q'� A ballot. Luckily, the Tigard Public Library 1 v �&R A Measure 34-77 is a fixed-rate levy is drawing from other sources besides ALOHA of 26 cents per $1,000 of assessed taxes. value. The owner of a home assessed "The Friends of the Tigard Library openings for its at $165,000 would pay an additional and the Tigard Library Foundation The prograrr $43 in property taxes in 2004,with an have been raising money to help pay until May 12. I estimated $48 million raised over the for books and other materials in the p.The program five-year period or $9.1 million per new library,"Walker said. operations,eme yeas. According to Walker, the Tigard and investigatic Between 1993 and 2003, library gets more than half of its oper- For more inf Washington County's population grew ating funds from WCCLS. 8 � riiary �Iection for House Did' 35. — —!t I a so ` 7ed that you like we will vote on May putting a s into the paper five-year levy to fund th about the people at Tualatin High ative system. I urge you ' School and not just having it be "yes"for the levy. Schoc all about the adults. For instance, libraries are quality-of-1i `cvote 4%n suppuft on the front page of the April 15 If we fail to maintain the �j ices,we may have a har lb U paper you have pictures of our Y Mr.Timberwolf event,where all finding people to buy of fibf ® proceeds are donated to a local when we choose to dow -1Affy charity. No one will want to I would like to thank you communities or a state t t forA again for choosing news items n't value their children c that show us students and our provide schools and the' ashington County voters should accomplishments for many enough to provide librar affirm what county residents things that we contribute to es. I state more and more each day: around our community. .Thank you. `' � ` PAT BIGGS Our local libraries are a very Tigard valuable resource. In the May 18 primary,voters MICHAEL BROWN }, should approve Measure 34-77. Class of 2004 Let Tualatin CIti� The measure is a five-year Tualatin High School property tax levy.that would Share the henQ }„ assess 26 cents per$1,000 assessed valuation on property to sup- i y port the operations of the Washington County Cooperative I Services system,a network of 12 libraries located through the In Tualatin's nerve-f county. No place now for a road construction and" In 2002, a similar measure was defeated by a slim margin– ments,"it is difficult to 61.1 votes out of approximately 145,000 ballots cast.We were historical n1USeUrrl long ago less hectic cc among the many library supporters who were chagrined by the levy's defeat. It seemed that a bad economy,a lackluster cam- paign and an apparent voter attitude that,at best,took the libraries Concerning a museum for the an effort is launched to for granted,resulted in rejection of needed funds for important city of Tualatin,anyone visiting,.: the past in the form of i library programs.What was equally unfortunate was that the planning to move or to establish church building as a he defeat ended a string of votes in favor of library funding. a business in a city would firstcenter.If given support In May 2004,the need is even greater to restore cutbacks in study its historical background to life,it can help treasure d other get a flavor of the area and where And make Tualatin mo' staffing and hours of library operations,buy new books an materials,fund children and youth programs and expand Internet it is headed from now on. bedroom area indicting, and electronic library services. Despite its favorable location, from dozens of others. i? Why?Just look at the usage of city-operated libraries in beauty,facilities and excellent Join with the Tualat dministration,it lacks one Historical Society goal Beaverton,Tigard,Tualatin and Sherwood,or community-based a libraries in Cedar Mill and Garden Home.While funding has square foot of floor space for a showing city officials a slipped 10 percent,across the county,the use of libraries is dra- historical center. zens a need; (2)suppor matically increasing.In fact,over the past 10 years while the Now is the time for the city to effort; and(3)"Sharing take advantage of the work Heritage." county's population increased by 32 percent,the use of the g libraries increased by 85 percent. Some of the growth is being already done by the all-volunteer partially addressed by the construction of new or expanded historical society with the funds DUFFY HAMILTC libraries in Beaverton, Cedar Mill, Garden Home and Tigard. to establish a historical center. Tigard But expanded libraries need more staff to open their doors to BILL GILHAM serve an increasing public demand,and they require newer and Durham Concerned aboi more lending materials to offer to the public. That's what Measure 34-77 will do. } Tigard pOIICe pi Libraries truly are an important part of the fabric of the com- Libraries relate L® munity.And they are located within the center of our communi- ties.As the increased usage of libraries indicates,voters can't About one month a wrong by joining the general public and investing in their opera- Our quality of life the victim of a hit-and i tion by voting"yes"on Measure 34-77. found out that the othe Libraries today are so much before hitting my car, more than books.They are com- about a mile from an i THE TIMES' EDITORIAL VIEWS —Editorials (written puters for people to use who where he had hit and r i by Editor and Publisher Steve Clark, Managing Editor don't have computers in their another accident. Mikel Kelly and News Editor Kevin Harden) appear in the home to look up the job listings The Tigard police t space above and represent the opinion of the newspa- from the Department of Labor. they would not issue a per's management.To discuss those views, call Clark at They are CDs,DVDs and videos tions to the driver bec. 503-546-0714 (sclark@commnewspapers.com), Kelly at to rent for young and old.They their policy not to cite 503-546-0737 (mkelly@commnewspapers.com), Harden are places to gather to hear some where there is a"med at 503-546-0736 (kharden@commnewspapers.com) or of our local talent perform. gency." write Times Newspapers, P.O. Box 370, Beaverton 97075. In Tigard we will be opening The driver is 86 ye 0�4 a-V- V�C,'� V, Libraries relate to Just think about our quality of life what all libraries do Libraries today are so much As a citizen concerned about more than books.They are corn- the education of our community puters for people to use who and the access both our youth don't have computers in their home to look up the job listings and adult population has to edu- cational materials,I ask that the from the Department of Labor. Tpublic consider the Washington They are CDs,DVDs and videos to rent for young and old.They County Library Operations levy, Measure 34 are places to gather to hear some a t of our local talent perform. In 2003,a typical day for our Washington County libraries In Tigard we will be opening contained 11 story times offered our new library in the middle of to children and families;88 peo- the summer. If we follow ple registered for new library Beaverton's example,we'll see a cards; 1,168 reference questions tremendous jump in the use of were answered by librarians and the library.That will be wonder- 18,266 books or other library ful,but it will mean we need materials were checked out. more staff and volunteers. Our libraries are an incredible In 1976 the countywide coop- resource for our communities erative library system was creat- and they must be maintained and ed to make library services efFi- allowed to stay important and cient and effective. It also meant vital. that all county residents would Consider a library where the have access to library services collections could no longer pro- whether they lived in a city or vide the public with a diverse not. It's been a wonderful sys- array of new contemporary liter- tem,but two years ago the levy ature or reference materials? to fund it failed.We can't let that What happens to a library that happen again. cannot afford to purchase books We will vote on May 18 on a and maintain a critical overall five-year levy to fund the cooper- collection that appeals to our ative system.I urge you to vote interest?Consider a community "yes"for the levy. Schools and that no longer receives the youth libraries are quality-of-life issues. or outreach services that a library If we fail to maintain these serv- provides. ' - ices,we may have a hard time Measure 34-77 will restore finding people to buy our homes funding for operations and main- when we choose to down-size. tain our public library service No one will want to live in levels through 2009. It will also communities or a state that does- restore and maintain central serv- n't value their children enough to ices and outreach programs that provide schools and their citizens support and link member enough to provide library servic- libraries.I ask that you visit your es. library today,look around and cozls3dep4vitil,role it,plays in PAT BIGGS our community. Tigard MARY CRABTREE Tigard (President,Tigard Library Foundation) THURSDAY, MAY 13,2004 3M SW-T IM 71 3' ui INIgard fibrar KLY Y, a ce%mmunAy CORRESPONDENCE asset, your vote Lend the Tigard Libra a hand County have been sharia Library ty g these h= wood Libraries help define commum- braries' resources at a rate that has ties. In 2002, Tigard residents said exceeded the growth of funding. i hen I was a young lad, I was lucky area with puppets.It's a real buffet of hard copy and "yes"to a healthy community when Did you know that the 12 librai enough to have four libraries in my electronic assets provided to all of us by helpful and they voted for a new library. hl the cooperative average 67 pe, small hometown in Pennsylvania friendly library staff members. When it opens this summer, ' the first, inside our house, com li- P the cent of their funding from this coup' P Unfortunately, our library requires a ;much- new Tigard library will be a beautiful ty source? Let's not allow this valu- ments of my mother and father;the second,a large needed infusion of operating funds—money to ex- facility,a place for information and a able funding resource to d library within the local state teachers pand its,computer and database of- much-needed comriiunity center. ry up. 's• college; the third, in our public ele- ferings, td�maintain important serv- Tigard will have a place to meet, to For an average of$3.60 a month mentary and high school; and the ices and'programs such as its,youth talk,to study and read, per homeowner in Washington fourth,our town public library. and outreachro ,and'• County, this wonderful pool of re- 'Tire public library, an old brick school 'homework clubs, Jo p grams ,gfter- But tire building is just keep a library,A successful library needs one part of sources can be restored.That seems = 4 building of Gothic architecture,was far ?,i cominunity.,cultural events such as books, computers and programs. It to me a small cost for a big return. and away my favorite. 'It was huge, the Friday Night Concert Series from also needs to be open when people I urge all Washington County vot- with 20-foot ceilings, and'had leather diminishing„and to increase the"li-' want to use it." ers to please support the Washing- chairs and green ass table lights brary's hours of operation for all of ton County Cooperative Library � � M Y TURN Ballot Measure� 34-77 provides �' P F everywhere. There was a unique us' funding to operate our library so that Services measure by returning their € Victorian-musty smell to the place. Barry Albertson, A "yes"vote May 18 on the Mea- residents 'will get the most out of, ballot by May 18 with a"yes"vote on. And it was nm by a stem spinster li- sure 34-77 tax levy for libraries would their library dollars.A vote for Mea- Measure 34-77. brarian who I figured had to be between the ages of provide the requisite infusion. The increase in our sure 34-77 is a vote for books, CDs, NANCY IRWIN 95 and 130.She looked to me as if she had just fallen taxes, estimated to be'about $40 to $45 per family videos and other resources. A vote Tigard off someone's charm bracelet. per year,would be,to me at least,money well spent. for Measure 34-77 will keep the li- brary open when you want it to be. Restaurant deserves credit That old library and librarian were the best and Libraries give us far more than just books to read; Keep Tigard healthy. Vote for li- It was certainly a pleasure to see ensured that my schoolmates and I were on the re- they give all our citizens opportunities.Libraries are braries! ceiving end of my community's effort to help edu- bridges to a better education and truly function as an die article about the Lavang Restau- cate anyone who ventured inside.There were count- Y RICHARD CARLSON rant ("Local restaurant answers cry less novels, magazines and newspapers to page extension of our public schools.They bring joy and Tigard for help in Vietnam,"May 5). through and read, rows of encyclopedias, stacks of knowledge to anyone who walks through their front reference books and a antic diction doors. Support shared resources The food is delicious, and Joe is a gig dictionary stationed modest,kind man who always has a on top of a solid walnut pedestal to peruse. When our tax resources are pool- So join my family and me in helping create better smile on his face.What he is doing is Now,50 years later,our new Tigard Public library readers and a more informed o ulace b voting ed and used to buy books, videos something that most of us can't even an' P P Y g and programs, and services to be (supported and funded by Washington County Co- "yes" on Ballot Measure 34-77. Help us make read- shared for the common use of all cit- imagine. operative Library Services) provides not only a book ing and learning contagious in Tigard and all across izens, then all benefit. Washington I hope this makes the restaurant and reference repository but also myriad other re- Washington County. - County Cooperative Library Services busier than ever,and I for one,won't sources, including computer and Internet services is a perfect example of the sharing of mind waiting a few extra minutes for ° with diverse databases, books on tape and DVD, ® resources for the common good of my favorite,frequent takeout. videos, special foreign language sections for non- Barry Albertson of Tigard is a member of the Tigard- all Washington Countycitizens. In - English-speaking folks, music CDs and a children's Tualatin School Board. CAROL RALake O u fact, the citizens of Washington Lake osuiego LETTERS nnaL) 1' , Z00 So, what is your library worth to you? 'Yes' vote will benefit library levy is 'an I am writing this letter to urge literacy for years important addition' everyone to join me and vote "yes"on Measure -(the Measure 34-77 needs to pass five-year Washington County with a 50-percent voter turnout! I would like to add my sup- Library operations levy).This Our community has made a port to the upcoming library levy would restore previously commitment to expand library measure 34-77.This measure is reduced library hours,materials facilities,and now we need to an important addition to the pre- purchases,programs and other help restore and maintain library vious approval by the citizens of services. services. Washington County,which pro- I am excited about the open- Have you visited your local vided for the building of the new ing this year of the new Tigard public library lately?It is there facility in Tigard and other build- Library. It is a testament to the ings'construction and expan- support of community libraries _ that you will find dedicated, — sions throughout the county. by Tigard's citizens.However, compassionate Oregonians who Now it is imperative that the without the restoration of funds are taking literacy to the next voters recognize the need to fund for operations,the new Tigard level. the operating budget in order to Library will have to experience A"yes"vote on 34-77 will benefit literacy for years to restore hours that were reduced additional reductions in service following the failure of the hours and other programs. come! November 2002 levy. In addition An average homeowner KATHY FASTENAU to the restoration of library oper- would pay an additional$43 in ating hours funds from the cur- property taxes in 2004(based on Tigard rent levy could be used to fund an average home assessed at great programs such as the chil- $165,000).What is your local dren's story times,internet access library worth to you? stations and the purchase of addi- JOYCE PATTON tional books for the collection. Tigard / As an avid reader and long (Former Tigard city coun- Vote to maintain time patron of libraries I strongly cilor) support the current efforts to fund the Tigard and other county quality library service libraries. One of the most valu- able gifts we can offer our chil- As a child in a small south- dren is the opportunity to read. Vote ,yes' for the eastern Idaho town, I spent many The focus of libraries has happy hours perusing the shelves broadened tremendously since I countywide levy and checking out books from was a child.Now there are serv- our,then,Andrew Carnegie ices that appeal to a wider spec- library. trum of the county's residents. As a second-year English As a college student I worked These services, such as internet major at Oregon State University, in the library on campus.Also as access stations,the summer read- I have spent many hours at the a college student I spent many, ing program,literacy programs Valley Library researching litera- many hours researching and writ- and others are in continuing ture, studying for midterms, ing. jeporday if the choice is made making hundreds of copies and As a parent,I introduced my not to support the library. meeting with friends.The library children to the joys of the library. The individual cost to house- is literally the nerve center of the They,in turn,take my grandchil- holds is well worth it when one campus,offering a wealth of dren to their local public stops to reflect on the valuable information,knowledgeable staff libraries. services provided by the dedicat- and technology resources. As a teacher,I continued to ed library staff and volunteers. Libraries al•e the)qy to,suc7 use the library and taught stu- I urge your readers to please cess,but college students should dents to discover new works vote their support for the not be the only ones who arethrough books. Washington County libraries on offered this opp ' What memories!ortuni Students May 18. - of all ages should have access to Please vote: a:50 percent bal- free research materials in an BARBARA BUTLER lot return is needed. Tigard environment that promotes cre- ativity and education.Libraries Please vote"yes"on Measure make learning fun. 34-77 to maintain quality library service for all who visit and use Therefore, as a former student the public libraries in of the Tigard-Tualatin School District,I fully support the coun- Washington County: one of the tywide library levy and encour- best values for your tax dollar age everyone to vote"yes." today.