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03/11/2004 - Packet AGENDA TIGARD LIBRARY BOARD TIILJRSDAY, MARCH 11, 2004 - 7:00 P.M. TIGARD CITY HALL—RED ROCK CREEK CONFERENCE ROOM 13125 SW HALL BLVD. TIGARD, OREGON 1. CALL TO ORDER Turley 2. ROLL CALL: CHAPMAN_ DIAMOND KASSON SMITH_ THENELL TURLEY 3. Approve Minutes of February 12,2004 Turley 4. Agenda Additions and Deletions Turley 5. Call to the Public Turley 6. Election of Officers Turley 7. Monthly Report for February 2004 Barnes 8. Joint Meeting with City Council—March 16 Barnes 9. Policies: Barnes - Meeting Room - Food and Beverage 10. WCCLS Levy Information Barnes 11. New Library Barnes 12. Foundation Diamond 13. Board Communications All (Reports from Board members on community and citizen activities) 14. Other Business All 15. Adjournment TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL CONNIE MARTIN OR MARGARET BARNES AT THE LIBRARY (503-684-6537), IF YOU ARE UNABLE TO ATTEND. Agenda items for future meetings: h Vdocs\LoumeAhb-a TIGARD LIBRARY BOARD MINUTES February 12, 2004 Call to Order: 7:03 p.m. Roll Call: David Chapman, Marvin Diamond, Sue Kasson and Jane Smith. Staff: Margaret Barnes and Connie Martin. Minutes:' It was moved by Smith and seconded by Chapman to approve the minutes of January 22, 2004. Motion passed unanimously. Introduction of Robin lijima, Interlibrary Loan Assistant: Barnes introduced Robin lijima as the Library's new Interlibrary Loan/Library Assistant. Robin oversees the Interlibrary Loan processes as well as lead worker responsibilities in the Circulation division. Robin has previously worked for Clackamas County and Lake Oswego and recently came to Tigard from Blackwell International. Agenda Additions and Deletions: Review vacancy. Call to the Public: None. January Monthly Report: Narratives for the December and January Monthly Reports were distributed prior to the Board meeting. No questions were asked from the Board. Friends of the Library Report: No representation. Used book sale is scheduled for March 12 and 13. Policies: The Board discussed recommended uses for the Community Meeting Room and will be prepared to give an update at their joint meeting with City Council on March 16. Meeting Room: There was lengthy discussion regarding uses and fees for the_ Community Meeting Room. It was recommended that there be different levels of cost and requirements depending on levels of use and types of organizations and individuals. There were questions from the Board about Tigard businesses being included in Tigard resident group pricing. The tier rates could look like this: 1) base rate, 2) base rate plus pantry access, 3) base rate plus audio visual equipment use. Along with room use fees, security deposits and maintenance fees will be considered. Staff will draft up some guidelines for the Board to review. Food and Beverage: There was also lengthy discussion regarding the allowance of food and beverages outside of the coffee bar an entry areas. Types of containers were also discussed. No food and beverages will be allowed in the local history room or the training room. Library staff will be asked for a recommendation on both meeting room use fees and food and beverages in the new library. It was recommended by the Board that alcohol not be permitted in this room. WCCLS Levy Information: The levy is now titled Measure 34-77 WCCLS Library Levy. It is a countywide library operational levy for five years. The levy would restore funding levels that were reduced after a similar levy failed in 2002 and it will provide funding to meet the projected increases in service demands through FY 08-09. The levy would provide a fixed rate of 26 cents per $1,000 of assessed value over five years. This levy would require 50% voter turnout and at least 50% of those voting to cast votes in favor of the levy. Tigard Library would realize approximately $350,000 for operating costs. If the measure were to fail, adjustments would be made to the operational budget. Joint Meeting with City Council — March 16: Board discussed the topics for the joint meeting with City Council on March 16. The topics and who will present to Council are: • WCCLS Levy— Jan Thenell • The New Library (includes Room Use and Food and Beverage policies) — Marvin Diamond and Suzan Turley • Life-Long Learning (including additional support from/with the School District) — Jane Smith • Support of Friends and Foundation — Sue Kasson New Library: Barnes presented Board with updated photos of the new library. So far, 18 Request for Proposals have been mailed to interested vendors to operate the coffee bar. The furnishing bid closes later this month. Staff is also working on the shelving and signage Request for Proposals. The RFP for public art is available for distribution. Foundation: Diamond noted that funds continue to be received. At the last meeting, Joyce Patton was voted in as Director. The Foundation continues to concentrate on the Bricks for Books campaign. The deadline is April 30 to purchase a brick. Plans were discussed regarding the grand opening festivities. Board Communications: Turley suggested the Library Board purchase a brick for the new library. The Board agreed and thought it was a good idea. Other Business: Kasson apologized for missing the February Board meeting. Filling of Vacancy: City Council will appoint an alternate to assume the vacancy left by Lawton. The Board, at their March meeting, will appoint and vote for a new Vice Chair. Adjournment: The meeting adjourned at 8:43 p.m. Next meeting is scheduled for March 11, 2004 in the Red Rock Creek Conference Room at City Hall. The Regal COURIER-MARCH 20047 ica u%'1121 -4 . r; to read in Ti and The new library the natural spaces and the home to a community meet- agreed conmiunity relations get a sense from the pub- ational. Nvetland area. I think the ing room that will allow 170 director Paula Walker."It's lic that tlicv're pleased N rlh "I think about how much is on time and Grace Tigard Reading Room people to meet and talk. a place where,from the time the services that were pro- more NN c ill be able to of- on the second floor will be "In this community, you're born until the time viding to them, that N�•e're of- fer, as an institution for within budget quite an attraction for people meeting space is so difficult Vou die,you can come anda good resource for both our co nuru u n i tv. as �\c to come and sit and read qui- to come by," she said. "I get information about how to educational and recre- move across the street.­ By Steve Lindslev etl}." think that will become a big improve.•our life or just do Of7he Regal Courier Barnes also notes the draw for people to come to , recreational reading." new libran•will have more the libran•." Barnes said she has a There isn't a day that computers and,most impor- She explained the librar- sense of a job done well at goes by that Margaret tantly, more room for les have become conumuiity the current•-library, and is Barnes doesn't see, think books. centers and cities have no, excited-about the pros- about or visit the newlibrary "People will see more ticed. peels. building going up right materials available to them "The concept of a life- "It's veru affirming to across the street. She can't to borrow,"she notes. long learning center is kind see how busy this,current wait to move in. 'And,the new library\\-III be of a new trend in libraries,'-' facility is, Barnes said."I "According to our con- N "I'll", a key ., NO z• \'.'�av>..a`"�\•a n;. ..e y:1` :)_. »�Y+s., Y3•>ex.Er"i.'s ��»4,> tractors, at this point in taf 3p'.: `Y .""ii ). •ys •k3%%x Fjq>�.. N time. \Ne're looking ata ys�f, Y � �£;><;€,•; �:"�;" '� ;�� ,•s" �. nS:if�j;s;Fix%;•.7 x.Y "nl�D'`:V.:.T i,»,„v' completion date m mrd to '- ' ,• �'. ' -'�� .'. ,,,r.=�.:,:5 <`;,.:-_. late summer, Barnes said. "There would-be a time when this libran•would need to be closed and we would - move everything over across the street to the new facil- s� ity,unpack ever-,-thing,moveI'll _¢ " all the books and then be "' " open to the public,we wounds say,in late August or earlyV PAULAWALKERMgard Public Library . September.'' NEW HOME FOR BOOKS-Construction continues on the,new library in Tigard.The Barnes,Tigard's library facility survived the bad weather earlierthis year and is expected to open this summer. director,- is excited when looking at the new building going up at Hall and O'Mara Streets.It's been a two-year process from when voters,- approved bonding for the project in spring of 2002. Groundbreaking for the new` 47,500-square-foot library was in May,2003... . Construction continued' through the bad weather the area experienced earlier-this. = year;Theroofdidnzt-$ustamT - any damage from the heavy snow.The roof was recently- = . completed.In mid-January, the windows were glassed in. In the past few weeks, the drywall construction was completed. Barnes ticks off some of the features in the new build-' ing,which replaces the cur- rent 13,000-square-foot fa cility. - "I think they'll notice the ' tremendous amount, of space for children,"she said, "the special program room for story time;_the. quiet: reading spaces both on the first floor and the second, floor with wonderful views- out to the north, captiuring Tim e-s SPORTS 503-546-0734 DBrood@rommnewspapers.rom �� to get ® chance ® support libr ies Area studenl Jaime Valdez � PHOTOS Measure 34-77 will be square-foot one opens chairwoman of the nominated ll 503-546-0732 across the street. ,I group, which "is going Ruldez@0commnewspaperscom on the May ballot and 77 U S military ' "Library use typically Measure 34-77/ all out to gain voter U.S. librarians and citizens are increases 18 percent approval of Measure 34- COMMERCIAL Pp academy cla PRINTING: getting information out annually in the two years offers voters a way to reverse 77 in the May 18 pri- Y to the public after a new library mary election," said p ,> More than a dozen 11 opens"Barnes said. Anne Ave of the com- Bob Brands TIGARD — The public will p Between 1993 and this slide din reduction mittee.Avery dents were nominated e MANAGER I? month for the class of have another crack at su ortin 2003, the population of If The group aims to 503-546-9865 PP g the nation's four militar BBCHIPrinf®aohom the Washington County Washington County ® services • prevent libraries from mies. Cooperative Library System increased 32 percent, cutting services further, U.S. Rep Javi RETAIL when Measure 34-77, a local- While circulation in the ® according to Biggs. ADVERTISING: option levy to restore and main- libraries went up 85 per- Measure 34-77 announced the nominat5 of 16 students in tain countywide library services, cent, according to pat Biggs offers voters a way to Beaverton, Aloha and Christine Moore appears on the May ballot. Barnes. reverse this slide, she MANAGER Passage of the levy would "Over half the county said."Libraries are a key for the U.S. Military A 503-546-0771 restore library hours, materials residents have library cards," she Passage of the levy would quality-of-life component in any the Naval Academy, (Moore@rommnewspapers.com purchases and programs that were said. require a double majority vote community.They serve people of Force Academy ai reduced as a result of the failure Failure of the May levy would and would be set at a fixed rate of all ages. Today, in addition to Merchant Marine Acad Ralph Fuccillo of the May 2002 levy, according reduce funding levels to the 2000- 26 cents per $1,000 of assessed books, our public libraries offer Students nominated REAL ESTATE to Tigard Library Director 01 level, and the Tigard library' valuation. This would raise the computer services and research include: 503-546-0775 .}. . j Margaret Barnes, who made a would reduce its hours further to annual taxes for a house valued at capabilities for those who cannot ®Lindscy Nicole Hi RPocd110®0mmnewsp0pe11-com7. I ; p eSentariprt�tp;the CitytCottilCil, ;40 to 50 hours per week;reduce $165,000 by $43 and raise $48 afford to have them at home as Tigard,daughter of Mic Feb.24,• staffmg"`levels, 'reduce the pur- million over five years. -well as quality entertainment in Danette Hughes,who v AI Herriges The five-year levy would sup- chase of books and other materi- "This is important to support CDs and videos." inated to the U.S. A TUALATIN SALES port the library system from als and eliminate some programs at this time," said Council The "People for Libraries" Academy. 503-546-0787 2004-05 through 2008-09,raising and services. President Brian Moore.. "$50 a group, which is seeking volun- ® Bryan Eisenm AHerriges@tommnewspapers.com $9.7 annually or$43 million over In addition, the number of year—how cheap is that to pro- teers to help in the effort, meets Tigard, son of Cindy ar the five years to restore services at . children's story times would be vide quality library service? The on the first Saturday of each Eisenmeyer, w' was I Irene Petters ill seven city and three community reduced, and the number of new community has stepped up to month at 7:30 a.m. in the Cedar ed to the U.S al Ac SALES g libraries. books, CDs and movies available fund the new building, but it Mill Library community room. E Chris Jonn Meer 503-546-0777 Following the failure of the Would be reduced, resulting in doesn't stop there." For more information, contact Tigard, son of Paul an 2002 levy, the Tigard Public longer waits for patrons. To help pass the levy,the polit- Biggs at 503-639-5337 or patbig- Meermeier,who was nc IFetlengBl�tommnewspapers.com y' g There also would be a ical-action committee called s tele ort.com. People also to the U.S. Military Acs Library reduced its hours to 59 g @ p p r1' hours per week but would decrease in the number of new "People for Libraries" has been may check out www.peopleforli- Students must be nc Colleen Ralston increase them up to 72 if the levy Internet stations, resulting in reactivated. braries.org or e-mail pfl@people- by local congressmen fc SHERWOOD SALES passes,Barnes said. longer waits for patrons. Pat Biggs of Tigard is the forlibraries.org. at the academies. 503-546-0782 The library would be able to CRahfon®rommnewspapers.rom provide more books, CDs and movies, which is especially e ® ® ® ® e • Q Chris Shultz important when the old 13,000- ~0 I Ll Attention First-Th? TIGARD SALES square-foot library is closed next e i i i i o o e e < u 1', 503-546-0781 summer and the new 47,000- ��" ® � Buyers ahu1h@commnewspapers.rom NORMA ® lI� OOLE, GRI � ;. � Attend a Free Home-Buying Class --- Presented by Brian Horn ACCOUNTING: NEW BRUNCH HOURS Superior Service, Solid Results Matti' Broker o Million Dollar Club Platinum/Diamond Member Every Third Thursday,7 pm @the Tualatin Public Lit 0 'Mav-uA 4- , 2v04 Librarylevy kers lea' mfroin defeat Supporters of a Washington County property tax plan put in extra effort after a close loss in 2002 By RICHARD COLBY THE OREGONIAN The number 611 haunts campaigners for Washington Coun- ty's proposed library levy of$9.7 million a year. _ Among 145,821 votes cast for nearly the same countywide, property tax proposal in November 2002,that number was the 0.0042 percent margin of"no"votes ahead of"yes"that torpe- doed the measure,which would have funded 12 public libraries. Since then,many of the libraries have reduced hours,bought fewer books and other materials,and laid off employees,spur-' ring their backers to a more pervasive and better-financed cam- paign to pass the measure on the May 18 ballot,• "You have to organize community by community," says Pat Biggs, the former Tigard-Tualatin School Board chairwoman who is heading the People for Libraries Political Action Com- mittee. Fonning around the libraries from Banks to Tualatin, the campaign organization is still picking the people who will lead Please see LEVY,Page 5 THE OREGONIAN ® THURSDAY, MARCH 4,2004 Levy: Tax passaue 0J requires double ma'ori q tY Continued from Page 1 its door-to-door forces. HITTING THE BOOKS.•- ' But already, says the commit- What:People for Libraries,a tee's treasurer, Barbara Wright of political action committee sup=, Rock Creek,the effort has attracted porting passage of a May 18 IF more contributions: $20,470 as of brary tax levy proposal.The five this week. For the November 2002 year levy would raise$9.7 mil=;..•, campaign, Wright says, the action "lion a year for 12 libraries. committee had about $7,000 to Levy s cost:26 cents"per spend, all but one donation com- $1,000 of assessed property val - ing from individuals. ue,or$52 a year on a$200,000 This year, she and other com- home '' " Sherwood,which in 2003-04 re- sure last year,when masses of ar- mittee members have been hitting Libraries covered:Banks,Bea- ceived $305,035 from Washingtdn ents,students and teachers turned verto i,Cedar Mill,Cornelius,,.� up potential corporate donors and forest Grove,Garden Home, Cbunty, would receive $301,365. out to campaign for it on street organizations, scoring a $5,000 Hillsboro(Shute Park and Tan- " next year if the levy fails.If the levy, comers. $425,616, money it would use to contribution from Intel and$1,500 passes, the city would receive asbourne),Sherwood,Tigard,TSlope The library campaigns masses from the Service Employees Inter- ualatin,West Sl national Union's Local 503 in Sa- Tu the Web:wope pleforli- stock the new library with books are still forming. lem, which represents local gov braries.org another material,says Ann Rose- i "We certainly plan on canvass ernment employees, including Information:503-639-5337 or berry, Sherwood's library director. says Dot Lukins,who is coor- some library workers. pfl@peopleforlibraries.o'rg Roseberry says the city would have_; dinating the campaign effort in "We've got a lot more support Getting involved:Committee some time to figure out how to buy Beaverton. Lukins says she's also than we had two years ago,or than members'month) meetingis new'inaterials if the levy failed be=" we've ever had," says Wright,who 7:30 a.m.Saturday the Cdar cause the new, library is still two Planning on phone banks to get Y out the vote. She's still lining up has also been the group's treasurer Miti Community Library.12505 years away from opening. in past campaigns. "It's because "Sherwood is fortunate because volunteers to do the work PN.W.Cornell Road. we lost," she says of the 2002 re- the city supports the library firian- Lukins says she is concerned sults. Past countywide proposals cially," Roseberry says. "That about money measures' fates had sailed to victory, "and we got amount would not mean layoffs'or when economic times are difficult, complacent." a reduction in hours for us." ': as they have been the past few Biggs, who was on the Tigard- In Tigard,on the other hand,the years. But that concern, she says, Tualatin School Board for 21 years levy's failure last year meant the also presents an opportunity for an before quitting last year, sees an- city lost$145,000 out of total court- argument in favor of the measure. other factor. "It's a quality-of-life ty financing of$1.2 million.The li- "Libraries are basic to getting in- issue,"she says,like good schools. brary is open fewer hours now,and formation when people are in eco Another thing going for the some positions went unfilled.With . measure this year, Biggs says, is the bigger library opening this nomic hard times," she says. that it doesn't contain an alloca- year, pressures on the budget,will ,They're a resource." tion supporting arts programs that continue to mount,.-,' the 2002 proposal had. Bigis acknowledges that "the If the library measure passes, it campaign has an additional hurdle Paige Parker of The Oregonian. ' would result in a tax rate of 26 to jump when county ballots'are contributed to this report. cents per$1,000 of assessed prop- mailed around April 30. , . erty value, or $52 on a $200,000 Under the state's ."double- home,for each of five years. majority"rule, half of the county's Richard Colby:503-294-5961;__ „;- Because of the way Washington registered_voters must cast ballots dickcolby@news.oregonian.com �;�.; County libraries are financed, pas- for a."yes" vote,if there is one, to sage of the levy would affect city li- prevail. If the election were held brary budgets differently. this week, that'would require-at Tigard, for example, is relying least 117,395 people to vote on it, much more heavily on the levy's based on countywide registration passage than is Sherwood. Both of 234,790. cities plan to open new libraries, 'Biggs says she's encouraged by Tigard this year and Sherwood in the,,Beaverton School*,District's 2006. passage of a school-funding mea- . mv-.'r d. ,,..