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02/08/2007 - Agenda AGENDA TIGARD LIBRARY BOARD THURSDAY, February 8, 2007 - 7:00 P.M. TIGARD PUBLIC LIBRARY—CONFERENCE ROOM 13500 SW HALL BLVD. TIGARD,OREGON 1. CALL TO ORDER 2. ROLL CALL: BURKE DIAMOND KELLY LEVEAR LIBERT NGUYEN THENELL 3. Approve Minutes of January 11,2007 Kelly 4. Agenda Additions and Deletions Kelly 5. Call to the Public Kelly -Library Foundation -Visit with employee- Craig Carter, Circulation Manager 6. Monthly Report for January, 2007 Barnes 7. Annual Patron Survey Barnes 8. Performance Audit Barnes 9. WCCLS Update Barnes 10. Annual Joint Meeting with City Council Barnes 11. Library Policies Barnes -ALA Bill of Rights -Freedom To Read -Internet Guidelines 12. Other Business All 13. Adjournment All TO ENSURE A QUORUM TO CONDUCT BUSINESS,PLEASE CALL KATHY VINCENT OR MARGARET BARNES AT THE LIBRARY(503-684-6537),IF YOU ARE UNABLE TO ATTEND. Agenda items for future meetings: hAdocs\connie\lib-a TIGARD LIBRARY BOARD MINUTES February 8, 2007 Call to Order: 7:01 Roll Call: Marvin Diamond, Brian Kelly, Cecilia Nguyen, Scott Libert, Jan Thenell Karen Levear. Staff: Margaret Barnes and Kathy Vincent. Minutes: It was moved by Libert and seconded by Thenell to approve the minutes of January 11, 2007 as written. Motion passed unanimously. Agenda Additions and Deletions: None Call to the Public: Kelly read a letter from Gene Clair, President of the Tigard Library Foundation. Clair reported the Foundation is still proceeding to identify and recruit members. In March, the foundation is planning an Estate/Legacy seminar with a certified financial planner. Visit with Employee — Craig Carter. Barnes introduced Craig Carter, Circulation Manager. Carter has been with the Library for almost 8 years starting as a part time Circulation assistant and rapidly moving into Circulation Supervisor. Last year Carter applied for and received the Circulation Manager position. Carter discussed his goals for the department. Monthly Report for February 2007: Barnes distributed the monthly statistics for January, 2007. Once again, Circulation was at the top of the list. A new family program titled Prime Time Family Reading Time is an award-winning reading and storytelling series based on illustrated children's books. This program was made possible through a grant from the Meyer Foundation and is a cooperative endeavor with Washington County Cooperative Library Services and the Friends of the Tigard Library. The program is designed specifically for under—served families with children aged six to ten. The sessions will be in English and Spanish. Dogs and Tales continue to draw beginning readers through grade five. Both programs were well attended and very appreciated by the patrons. Nikky Wiles was selected as Employee of the Month for the City of Tigard. Wiles was recognized for her efforts in training of the volunteers and assuming "Person in Charge" duties. Wiles also received the Circulation Traveling Trophy for December. Barnes spoke briefly on the art dedication in January and the positive comments from patrons. The AARP free tax help sign-ups are quickly being filled. Tigard received an award for 100 Best Cities for Young People." Barnes distributed two pie charts showing the broadband usage group and Tigard Library's wireless and public internet usage. Annual Patron Survey: The survey began on Sunday February 4, 2007. The Survey is available in the Cityscape, on the web page and on the public internet stations. In addition to the table display in the lobby there is also a lap top available with both an English and Spanish version. Performance Audit: Barnes distributed a copy of the Tigard Public Library Performance Audit. Barnes briefly discussed the findings and recommendations and suggested the board take home and review. Barnes favorite recommendation was number four— Continue the annual library surveys. This recommendation is cited as a commendable practice and is comparatively rare in public libraries but is essential to maintaining responsive services. Jeanne Goodrich, the consultant, will provide a fifteen minute overview to the City Council workshop on Tuesday, February 20, 2007 at 6:30 p.m. Barnes invited board members to attend. WCCLS Update: Barnes distributed the finalized two page allocation distribution. The 2007-2008 Adjusted Reimbursement for Tigard is $2,196,844. Tigard has the most internet usage. We are third in collection development and reference transactions. Annual Joint Meeting with City Council: The annual Joint Meeting with the Tigard City Council will take place on Tuesday, March 20, 2007 at either 6:30 or 7:00 p.m. Barnes and the board discussed various topics to cover. The finalized suggestions were divided into four areas: 1. Facility maintenance and enhancement of building and investment. This category will include public art displays, new technology (wireless) and the Fireside Coffee Corner. 2. Annual Patron Survey. This section will show the correlation between the levy and the addition of hours as indicated in the green card handout. 3. Programs. This section will highlight 100 Best Cities for Young People and the numerous adult and children's programs. 4. Retrospective. Diamond will share a historical perspective of the last seven years as a library board member. Library Policies: Due to the late hour, this discussion will be carried over for the March 8t". Library Board meeting. Other Business: Kelly reported on the Tigard Library Foundation's by-laws. According to the by-laws, there is a dedicated seat for a member of the library board. After discussion, it was agreed the library board chair would be the representative and this duty will automatically become part of the chair's responsibilities. The chair will act only as a representative with no voting rights and will not impact the ability to achieve a quorum. Libert shared an article in "Fortune Magazine" titled "On Demand Books". Barnes also announced this would be the last meeting for Vincent. Barnes and the board expressed gratitude for her help with the board. The new executive assistant, Allison Grimes will start on February 14. Grimes bring many years of government experience and will be an excellent addition to the staff. Adjournment: The meeting adjourned at 8:45 p.m. The next meeting is scheduled for March 8, 2007 at 7:00 p.m. in the Conference Room at the New Tigard Library, 13500 SW Hall Blvd.