06/08/2006 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, JUNE 8, 2006 - 7:00 P.M.
TIGARD PUBLIC LIBRARY—CONFERENCE ROOM
13500 SW HALL BLVD.
TIGARD,OREGON
1. CALL TO ORDER Turley
2. ROLL CALL: BURKE DIAMOND KELLY LIDMAN
NGUYEN SMITH THENELL TURLEY
3. Approve Minutes of May 11,2006 Turley
4. Agenda Additions and Deletions Turley
5. Call to the Public Turley
6. Monthly Report for May 2006 Barnes
7. Art Update Barnes
8. Technology Update: Barnes
- Wireless
- Filtering
- Vend Machine
9. WCCLS Update Barnes
10. Committee for Citizen Involvement Representative All
11. Board Communications All
(Reports from Board members on community and citizen activities)
12. Other Business All
13. Adjournment
TO ENSURE A QUORUM TO CONDUCT BUSINESS,PLEASE CALL CONNIE MARTIN OR
MARGARET BARNES AT THE LIBRARY(503-684-6537), IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings:
TIGARD LIBRARY BOARD
MINUTES
May 11, 2006
Call to Order: 7:14 p.m.
Roll Call: Marvin Diamond, Brian Kelly, Ruthanne Lidman (alternate), Jane Smith and
Jan Thenell. Staff: Margaret Barnes and Connie Martin.
Library Foundation President, Gene Clair was present to give the Library Board some
information on the progress of the Foundation. The Foundation has formed bylaws and
is adopting a business plan. They are in the process of obtaining quotes on stationary
and developing a newsletter. In the future they plan to hold seminars on financial
planning. Clair indicated the Foundation would like to increase its Board membership.
The Library Board thanked Mr. Clair for the update.
Minutes: It was moved by Thenell and seconded by Smith to approve the minutes of
April 13, 2006 with changes identified by the Board. Motion passed unanimously.
Agenda Additions and Deletions: Discussion of patron behavior and issues (after
Monthly Report).
Call to the Public: Foundation President, Gene Clair was present to update the Board
on the progress of the Library Foundation.
Monthly Report for April 2006: Barnes indicated that WCCLS statistics show for May, a
slight decline in activity; however Tigard continues to be very busy. The application
process for the Sr. Librarian position has ended. The Circulation Manager position has
been posted. The Library's budget meeting with the Budget Committee went well.
There was support to increase the library book budget to keep up with inflation and to
keep the two half-time positions requested. Barnes stated that after reviewing the
proposals for artwork for the entry wall, staff made a preliminary determination to work
with two local artists.
Patron Behavior & Issues: Barnes informed the Board there were two issues involving
patron behavior they should have knowledge of: 1) During the week of May 9, young
teens depicted behavior that was inappropriate and abusive to staff. As a result, the
teens did not receive warnings; instead they were excluded from the library and its
premises for 90 days. Certified letters went to the parent/guardians of the teens, 2) A
patron sent Barnes a letter requesting an apology after it was witnessed she had left
two young children under the age of 10 in her vehicle unattended in the library parking
lot. Barnes described the situation and the state laws against this behavior. The City
Attorney's office is involved.
Public Internet/Wireless: Barnes announced wireless access at TPL should be
operational by May 15. Patrons must have their library card to obtain access and are
requested to come with charged batteries. Printing will not be available when using
wireless access. There has been discussion of restricting Internet use to only those
patrons with good standing records. In addition, the library is working on installing a
machine where patrons will be able to add additional money to their cards for printing.
This would free up significant time for the Reference staff.
The library will use the same filtering system for the public Internet stations as
Washington County. The County is working with the company "Comprise" to install the
Internet filtering system. There will be two types of filtering; child filtering and adult
filtering on the public Internet machines. Although Tigard City Council approved the
WILlnet User Internet Filter Selection Agreement, they have directed City staff to review
additional filtering options. There is some question on what the filtering menu will look
like and how easily options can be identified. The Board discussed this at length. The
Board agreed that they would like to see software that provides an easy option for the
switch to a non-filtered session. The Board expressed strong opinion for patrons having
the choice of what kind of filtering they would like.
Diamond moved to reaffirm the existing Internet Acceptable Use Policy that unfiltered
access remain as the default to the public Internet workstations on the second floor of
the library, seconded by Thenell. Motion passed unanimously. Along with the motion,
the Board encouraged the County to facilitate an easy selection of which choice of
filtering, and to provide an adult or child filtering option on all Internet workstations. The
Board's goal is to ensure open, free access to information.
WCCLS: The Library Director's Board approved an Operational Levy for WCCLS to be
placed on the November 2006 ballot. The cost is between 12 and 17 cents per $1,000
of assessed value.
Citizen Involvement Team Committee Representative: Due to the time, this topic will be
tabled until the June 8 Library Board meeting.
Board Communications: None.
Other Business: Barnes indicated that the selection for new Library Board members will
take place in June. There will be one voting position and the alternate position
available. New members will be present at the July 13 Board meeting.
The City's new Finance Director put together a comparison of other libraries for
population served based on the State Library Report. The Tigard Library ranks 13
highest in terms of population served.
Adiournment: The meeting adjourned at 8:29 p.m.
The next meeting is scheduled for June 8, 2006 at 7:00 p.m. in the Conference Room at
the New Tigard Library, 13500 SW Hall Blvd.
WORK INDICATORS MAY 2006 MAY 20-c, MAY 2004
Circulation kyr
llftw
Total(from WCCLS) 69,046 63,464 52,192
(Self-Check machine) 6,594 4,606 2,530
Days of Service 30 30 30
Average Daily Circulation 2,302 2,116 1,740
Hours of Service 240 239 252.2
Materials
Circulated per Hour 288 266 207
Increase in Circulation +9% +22% -,3%
Materials Added 2,184 2,256 1,830
Materials Withdrawn 1,819 987 2,004
New Cards Issued 423 495 334
Cultural Passes Program 720 (YTD) 475 (YTD) 645 (YTD)
61 (Month) 45 (Month) 63 (Month)
Adult Programs 242 68 21
(Number of sessions) (13) (8) (4)
Preschool Story Time 158 79 122
(includes Pajama Time)
(Number of Sessions) (4) (3) (3)
Toddler Time 0 74 0
(includes Book Babies)
(Number of Sessions) (0) (2) (0)
Special Programs 474 165 176
(Number of Sessions) (13) (14) (2)
Children's Computer N/A N/A 47
Word Processors(stand alone) N/A N/A 71
Internet Access Station Users 93694 7,317 43285
Hours of Use 7,250 5,250 1,773
Typewriter Users N/A N/A 3
Visitors
(Gate count—by 2) 28,659 293074 20,406
Increase in Visitors -.01% +42% -.7%
Fines/Fees Collected $9,210.09 $6,931.41 $6,319.35
N/A—Do not count these machines as of this date.
MAY 2006
Management Overview - Circulation
Total Total CheckOuts Prior Year Percent
Library CheckIns CheckOuts Renewals &Renewals Checkout Total Change
Banks Public Library 3,116 2,639 1,073 3,712 3,116 19.13%
Beaverton City Library 100,680 103,329 38,684 142,013 137,635 3.18%
Cedar Mill Community Library 73,911 75,433 34,754 110,187 102,576 7.42%
Cooperative Administrative Office 174 190 88 278 207 34.30%
Cornelius Public Library 3,003 2,279 716 2,995 4,938 -39.35%
Forest Grove City Library 18,878 18,404 4,739 23,143 23,789 -2.72%
Garden Home Community Library 10,392 10,036 3,871 13,907 14,308 -2.80%
Hillsboro Libraries:
Shute Park 38,309 37,613 14,279 51,892 51,205 1.34%
Tanasbourne Branch 75,145 70,430 26,140 96,570 91,712 5.30%
External Loans (ILL) 216 637 59 696 689 1.02%
Library Outreach Services 1,509 1,247 220 1,467 1,335 9.89%
Oregon College of Art and Craft 497 251 206 457 389 17.48%
Sherwood Public Library 18,788 18,543 5,468 24,011 18,860 27.31%
Tigard Public Library 53,552 51,812 17,234 69,046 63,464 8.80%
Tualatin Public Library 29,329 29,076 7,664 36,740 31,921 15.10%
Tuality Health Information Resource Center 177 210 51 261 342 -23.68%
West Slope Community Library 14,689 14,673 5,403 20,076 19,388 3.55%
Totals 442,365 436,802 160,649 597,451 565,874 5.58%
F:\WILI\Wilireports\may06 mngmnt rpt\6/2/2006
Prohibited Activities Allowable Activities
A public employee,while on the job during work hours may not: A public employee,while on the job during working hours may:
->prepare or distribute written material,post website information,transmit prepare and distribute impartial written material or make an impartial
emails or make a presentation that advocates a political position presentation that discusses election subjects(using the guidelines provided in
-+collect funds,prepare filing forms or correspondence on behalf of candidates the Secretary of State's detailed memo on ORS 260.432 and obtaining review
or political committees from the jurisdiction's legal counsel,as available.)The Secretary of State's
Elections Division is also available for an advisory review of draft material
-�produce or distribute a news release or letter announcing an elected official's
about ballot measures produced by government agencies.
political position
-perform standard job duties,such as taking minutes at a public meeting,
make outgoing calls to schedule or organize campaign events or other political
maintaining public records,opening mail,inserting a proposed resolution into
activity on behalf of an elected official or political committee
a board agenda packet
-�grant unequal access to public facilities to can or political committees
-impartially advise employees about possible effects of a measure,but not
direct other public employees to participate in political activites,when in the threaten them with financial loss to vote a particular way
role of a supervisor
address election-related issues while on the job,in a factual and
->draft,type,format or edit a governing body's resolution that advocates a impartial manner,if such activity is legitimately within scope of employee's
political position(except to conform the resolution to a standard format) normal duties
prepare or give recommendations to the governing body urging which way to as staff of an elected official,handle incoming calls about the official's
vote on such a resolution availability for political events
sign such a resolution,except if the signature is only ministerial and clearly prepare neutral,factual information for a governing body to use in
included to attest the board took the vote determining what position to take on an issue(planning stage of
-�announce the governing body's position on such a resolution to the media a governing body's proposed issue before certified as a measure to a
�include the governing body's position or vote on such a resolution in a ballot is not subjectto ORS 260.432)
jurisdiction's newsletter or other publication -in a clerical manner,incorporate amendments into a finalized version of a
governing body's resolution on an issue
A public employee who provides voter registration assistance under the -respond to public records request for information,even if the material
federal National Voter Registration Act(NVRA)must not when advocates a political position
performing voter registration services,influence a client's political choices. ->wear political buttons subjectto applicable employer policies*
This means no display of political preferences,including a restriction that no
political buttons may be worn.ORS 247.208(3) express personal political views subjectto applicable employer policies*
*and unless the public employee is providing voter registration services under
NVRA,where additional restrictions apply-see note on previous page about
ORS 247.208(3).
A public employee,on their own,off duty time,may send letters to ORS 260,432 Quick Reference
revised 211106
the editor that advocate a political position and may participate in any other Restrictions on Political Campaigning for
lawful political activity.
Public Employees
It is advised that a salaried public employee keep records when appropriate in
order to verify any such political activitythat occurs while off duty. Generally,ORS 260.432"states that a public employee*may not,while on
the job during working hours,promote or oppose election petitions,
Prohibited and Allowable Activities for candidates,political committee or ballot measures.Additionally,no person
(including elected officials)may require a public employee(at any time)
Elected Officials to do so.
*includes a person appointed to fill a vacancy in an elective public office *A public employee"includes public officials who are not elected,whether
they are paid or unpaid(including appointed boards and commissions).
Elected officials may:
-advocate apolitical position at anytime,Elected officials are not considered a
"public employee"for purposes of ORS 260.432,ORS 260.432(4)(a).
As used in this Quick Reference
-�vote with the other elected officials of a governing body(such as a
school board,city council or county commission)to support or oppose We use the phrase"advocate(s)a political position"to mean—
a measure,and publicly discuss such a vote—but must not use the promote or oppose an initiative,referendum or recall petition,candidate,
public employee staff time to assist in this,except for ministerial functions political committee or ballot measure.
j perform campaign activity at any time,however must take caution notto The term"impartial"means equitable,fair,unbiased and dispassionate.
involve any public employee's work time to do so
See the Secretary of State's detailed memo on ORS 260.432 for
specific factors to assist in ensuring impartiality in communications about
Elected officials may not: ballot measures.Itis posted on the website under Publications.
in the role of a supervisor,request a public employee—whether the
public employee is on or off duty—to perform any political activity
A request made by a person in a position of supervisor or superior is viewed as
a command for purposes of this election law.
-►have an opinion piece or letter advocating a political position published
in a jurisdiction's newsletter or other publication produced or distributed by For more detailed information about ORS 260.432 and information about
public employees other election laws,contact:
Secretary of State,Elections Division
John Lindback,Director phone 503 986 1518
State Capitol Building Room 141 fax 5033737414
Salem OR 97310-0722 tty 503 9861521
web www.sos.state.or.us/elections