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12/09/2010 - Minutes TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, December 9, 2010 Call to Order: 7:03 p.m. Roll Call Present at the meeting: Board members Richard Heath, Linda Monahan, Cecilia Nguyen and John Storhm, Library Director Margaret Barnes and Executive Assistant Alison Grimes. Grace Amos was absent and David Burke and Jennifer Vasicek were excused. Chair Pro Tem Richard Heath chaired the meeting in Burke's absence. Minutes The November 10, 2010 Board meeting minutes were reviewed and, there being no additions or corrections, were approved as read. Motion — Storhm Second — Monahan Amos —Absent Burke — Excused Heath —Aye Monahan - Aye Nguyen - Abstain Storhm —Aye Vasicek — Excused Agenda Additions and Deletions Library Foundation Board Update was added. Call to the Public Terri Smith, Senior Library Assistant, Youth Services, was tonight's staff guest. First as a patron, then a volunteer and finally an employee, Smith has been with the Library for over 20 years. She is now seeing the children she read to 20 years ago bringing in their children to Storytime. Well-known by her colleagues to be creative and frugal, Smith enjoys her job immensely and tries to evoke the love of reading in the children she meets. Her love of her job shows; Smith recently received recognition from the school district for her outreach to students. Library Operations November's stats were distributed and reviewed. Several patron comments regarding parking or other issues were discussed. Although the building recently passed its 6 '/2 year mark, patrons still comment about how new everything looks. Barnes also noted that several staff are off or will soon be off on maternity leave, which will slightly affect operations. TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, December 9, 2010 Foundation Update Monahan, Chair of the Library Foundation Board, presented an overview of the Foundation and what it does. Focusing on long-term capital investments, the Foundation is in the process of developing a website and new brochures. After receiving a $5,000 grant, matched by the Friends, the Foundation requested proposals for a potential Library branch feasibility study. Monahan passed out invitations for a wine- tasting fundraiser January 15 and she noted that a Spring, 2011 ice cream social is also planned. Both events are not only for fundraising purposes but also to recruit members for the Board. City Council Goals Each year City Council requests the top three of four goals from each Board. Barnes handed out last year's City Council Goals as a refresher and requested new goals to submit for 2011. Some of the Boards ideas: ➢ Libraries in schools ➢ Maintain all existing services, staffing and programming for all City departments ➢ Promote community building and citizenship engagement in all forms As the goals are requested by Council by the end of next week, Heath will email Board members to flesh out the goals and will email the results to Barnes. Policy Review Barnes handed out chronological listings of all the various policies reviewed by the Board and their most recent date of review/approval. Members were asked to review the list and suggest three to five of the policies they'd like to review and/or update during the January meeting. Board members were also requested to bring their manuals to the January meeting. By-Laws Update The Board reviewed the latest by-laws which combined the model as suggested by City Council and the Library Board by-laws. Several changes were suggested by the Board,- Grimes oard;Grimes will make the changes and provide a clean copy for the January meeting. Code of Conduct Barnes handed out copies of the letters Board members will, but have not yet, received from City Council regarding Code of Conduct. Board members are welcome to turn in their signed letters at the next Board meeting. WCCLS Update Barnes noted that the WCCLS formula will be redone in the Spring. TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, December 9, 2010 Other Business • Library Trends - None. • Monahan noted that she will be teaching class January, February and March and will not be able to attend Board meetings those months. Adjournment: There being no further business, the meeting adjourned at 8:34 p.m. The next Library Board meeting is scheduled for Thursday, January 13, 2011 at 7:00 p.m. in the Conference Room at the Tigard Public Library, 13500 SW Hall Blvd.