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10/14/2010 - Minutes TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, October 14, 2010 Call to Order: 7:00 p.m. Roll Call Present at the meeting: Board members Chairman David Burke, Richard Heath, Linda Monahan, Cecilia Nguyen, John Storhm, Library Director Margaret Barnes and Senior Library Assistant Jaime Hutchison. Scott Hancock, Grace Amos and Jennifer Vasicek were excused. Minutes The July 8, 2010 Board meeting minutes were reviewed and, there being no additions or corrections, were approved as read. Motion — Monahan Second — Heath Amos — Excused Burke —Aye Hancock— Excused Heath —Aye Monahan - Aye Nguyen - Aye Storhm —Aye Vasicek — Excused Agenda Additions and Deletions Add Code of Conduct Boards, Commissions and Committees to item #7 — By-Laws. Call to the Public Teresa Ferguson, Technical Services Manager, was this month's staff guest. She spoke about the different projects she has been a part of including Social Media, Books & Bits, City Values Team, Web Re-Design Committee and Lead of the PIC (Person-In- Charge) group. Ferguson gave an update on the Library's strategic plan and talked about the Technical Services division and how they are implementing more pre- processing and auto-receipt of items ordered to improve workflow. Library Operations Barnes highlighted some popular programs over the last few months. The Director spoke about the partnership with Tigard Turns the Tide. The Library provides approximately $8,000 in "in kind" services and programs in support of Tigard Turns the Tide. The Friends book sale brought in $7,860, the largest sale ever. Barnes talked about the e-reader purchased by the Library, and about the Gutenberg Project that is now partnering with Overdrive to make about 15,000 classics available through Library- 2-Go at all times. TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, October 14, 2010 By-Laws Barnes handed out the City of Tigard Board Commission and Committee model by- laws. Section 10 of this document refers to removal of members. Barnes suggested adding something similar to the Library Board's by-laws and asked members to review the current by-laws. There was much discussion about this topic. Annual Election of Officers The floor was then opened for the position of Chairman. Richard Heath nominated David Burke as Chairman. There being no other nominations, Burke closed nominations. Motion to elect David Burke as Chairman of the Library Board: Motion — Heath Second — Monahan Amos — Excused Burke —Abstained Hancock— Excused Heath —Aye Monahan -Aye Nguyen -Aye Storhm -Aye Vasicek— Excused Burke then opened the floor for nominations for Vice Chairman. Linda Monahan nominated Richard Heath as Vice-Chairman. There being no other nominations, Burke closed nominations. Motion to elect Richard Heath as Vice-Chairman of the Library Board: Motion — Monahan Second — Burke Amos — Excused Burke—Aye Hancock— Excused Heath —Aye Monahan -Aye Nguyen -Aye Storhm -Aye Vasicek— Excused WCCLS Operational Levy Barnes updated the Board on the various factual public outreach efforts regarding the WCCLS Levy renewal, including the Tigard Farmers Market and meetings with Rotary, King City CPO4 and City Council. Barnes passed around a letter to the Editor that was printed in the October 14, 2010 Tigard Times from David Chapman in support of the renewal. Heath wondered what would happen in the case the levy doesn't pass. Barnes explained that 1/3 of our operational costs come from the levy. If it doesn't pass there would likely be a reduction in materials, hours, and/or programming. She explained that the exact outcome if the levy fails probably won't be known until January. Barnes discussed the history of local library levies. TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, October 14, 2010 Date for November Meetinq As the normal Library Board meeting falls on Veterans Day (November 11), the Board discussed a different meeting date. After discussion, it was decided to meet Wednesday, November 10. Other Business Library Trends — Barnes spoke about a-book popularity being on the rise. Adjournment: There being no further business, the meeting adjourned at 8:09 p.m. The next Library Board meeting is scheduled for Wednesday, November 10, 2010 at 7:00 p.m. in the Conference Room at the Tigard Public Library, 13500 SW Hall Blvd.