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07/08/2010 - Minutes TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, July 8, 2010 Call to Order: 7:04 p.m. Roll Call Present at the meeting: Board members Grace Amos, Chairman David Burke, Richard Heath, Linda Monahan, Cecilia Nguyen, John Storhm, Library Director Margaret Barnes and Executive Assistant Alison Grimes. Scott Hancock and Jennifer Vasicek were excused. Minutes The June 10, 2010 Board meeting minutes were reviewed and, there being no additions or corrections, were approved as read. Motion — Heath Second — Monahan Amos —Aye Burke —Abstain Hancock— Excused Heath —Aye Monahan - Aye Nguyen - Aye Storhm - Abstain Vasicek— Excused Agenda Additions and Deletions Add Proposed Levy information to Item # 11 -WCCLS Update. Add Councilwoman Gretchen Buehner to Item #12 - Other Business. Call to the Public Teresa Ferguson, Technical Services Manager, scheduled as the July staff introduction, was not able to attend. Library Operations June has been a busy month — it saw the beginning of the Thursday hours reduction; after several weeks of the later opening patrons now seem used to the change. Blu- Ray DVDs were placed on the shelves this morning, more are being processed; e-mail notification of holds has been going on long enough that years of data are now available —TPL alone sends out 10 to 12,000 notifications. Barnes passed out the monthly statistics for the Board's review. Connie Anderson, a 26-year Library veteran, retired this month. She and Bobby White, Technical Services Senior Library Assistant, have been here the longest; they remember working in the old paint store in downtown Tigard. The Library has been inundated with teen volunteers who seem to be enjoying their first work experience. Programs in June included music in the gazebo, movies that have been filmed in Oregon (Mr. Holland's Opus, Sometimes a Great Notion) and a visit by teen author Rolland Smith. TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, July 8, 2010 Library Strategic Plan Barnes passed around the draft of the Library's plan. Office Services should have the finalized version completed by next month's Board meeting. Policy Review The City attorney approved version of the Social Media policy was reviewed. After clarification and slight tweaking of the verbiage, Burke called for a motion to adopt the policy as revised. Motion — Storhm Second — Heath Amos —Aye Burke —Aye Hancock— Excused Heath —Aye Monahan -Aye Nguyen -Aye Storhm -Aye Vasicek— Excused By-Laws Review Currently the Library Board's By-Laws state that the election of officers are held in July (Article IV, Section 2). As that is generally the month new members begin, discussion was held regarding moving the election of officers to September. It was also noted that there is no section in the by-laws regarding the removal of members. Board members were asked to review the by-laws for discussion during the September meeting. Annual Election of Officers Nguyen made a motion to postpone the election of officers until the September meeting. Motion — Nguyen Second — Monahan Amos —Aye Burke—Aye Hancock— Excused Heath —Aye Monahan -Aye Nguyen -Aye Storhm -Aye Vasicek— Excused WCCLS Update Barnes passed out a draft hand-out created by WCCLS regarding the levy. She hopes to have more Tigard-specific information on the final hand-out. Other Business Councilwoman Gretchen Buehner, the Library's liaison to City Council, attended tonight's meeting. She informed the Board that Council was working on a new Code of Conduct that would affect Board members. TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, July 8, 2010 Adjournment: There being no further business, the meeting adjourned at 7:57 p.m. As there will be no meeting in August, the next Library Board meeting is scheduled for Thursday, September 9, 2010 at 7:00 p.m. in the Conference Room at the Tigard Public Library, 13500 SW Hall Blvd.