11/13/2013 - Minutes City Center Advisory Commission
Meeting Minutes
Date of Meeting: Wednesda ,November 13,2013
Location: Red Rock Creek Conference Room
Called to order by: Chair Elise Shearer
Time Started: 6:30 pm
Time Ended: 8:52 pm
Commissioners Present: Elise Shearer (Chair),Philip Thornburg (Vice Chair),Thomas
Murphy,Deanie Bush,Paul Miller,Linli Pao,Laura Fisher,
Carine Arendes
Commissioners Absent: Sherrie Devaney
Others Present: Councilor Marland Henderson,Council Liaison to the CCAC; and local realtor
Neal Brown.
Staff Present: Downtown Redevelopment Project Manager Sean Farrelly, Streets &
Transportation Senior Project Engineer Mike McCarthy,and Community Planning Senior
Administrative Specialist Chris Wiley.
AGENDA ITEM#1:Welcome and Introductions
Elise opened the meeting and Chris recorded the roll call.
AGENDA ITEM #2: Review/Approve Minutes
The October 9,2013,CCAC Minutes were approved as amended.
AGENDA ITEM#3: Non-Agenda Items / Public Comment
A. Neal Brown proposed a public clean-up for downtown to include picking up litter,
cutting weeds,and possibly pruning some trees. The project would take about 10 or
12 volunteers. It will also need some outside support;perhaps a truck and some
equipment from public works,a dumpster from Pride Disposal and maybe a couple
of thousand dollars for a professional tree pruner. The clean-up would probably
take place on a Saturday morning,possibly from 8 a.m. to noon.Neal plans to talk to
the Tigard Downtown Association members and with their cooperation, to set the
date. Ideally it would be good to have everything done before the holiday season.
B. Councilor Henderson gave a brief report on information he gathered at the Oregon
Main Street Convention which was held in Astoria the previous month. He gave the
committee six copies of the Oregon Main Street Handbook for 2013, annotated with
his notes from the event. Councilor Henderson said it would make sense for the
CCAC to send representatives to the convention next year in fall of 2014. Also,if
CCAC members are interested in attending,Sheri Stuart the state coordinator for the
CCAC Meeting Minutes for Wednesday,November 13,2013 Page 1 of 4
Oregon Main Street Program,will be making a presentation to the Tigard
Downtown Alliance on Wednesday,November 20.
C. Sean responded to Deanie Bush's question asking which committee members'terms
would be closing out the end of this year. Elise's term is up although she plans to
continue to do committee work for the city in other capacities. Linli and Phil are
applying for another three-year term on CCAC. Altogether,there are a total of
five vacancies coming up next year;three open seats and the two Linli and Phil
are re-applying to fill.
AGENDA ITEM #4: City Charter Ballot Measure Recap
Review outcome of Ballot Measure 34-207— Chair Shearer and Sean Farrell
The measure passed. Thanks to the mayor,city council and members of the CCAC for
getting the word out.
AGENDA ITEM #5: FY 15-19 Capital Improvement Plan Recommendations
(Attachments 1,2, and 3)
Action item:Review and rank Downtown CIP projects—1Ylike McCarthy,Streets and Transportation Senior
Project Engineer,filling in for Senior Administrative Analyst Carissa Collins, and Sean Farrelly
A. Mike explained that CCAC's task is to choose which downtown projects they believe
most represent the community's interests without regard for funding sources. This is
the priority stage, not the budgeting stage. That step takes place later on in the
process. Committee members should rate the projects using the following ratings.
5—Extremely important
4—Very important
3 —Important
2—Somewhat important
1 —Neutral
0 —Do not want it
B. Tom Murphy suggested the Main Street Bridge rehab project be moved up in priority
so it is included in the rankings and everyone concurred.
C. In conclusion, committee members will score five downtown projects,which
includes the Main Street Bridge rehab project, and the four downtown parks projects.
Ratings are due to Sean by close of business Monday,November 25.
D. Staff will come back to the December CCAC meeting to present the aggregated
scoring so the CCAC members can review the group rankings.
CCAC Meeting Minutes for Wednesday,November 13,2013 Page 2 of 4
AGENDA ITEM #6: CCAC Annual Report to CCDA
Action itenr:Review draft report and consider finalitiing—Chair Shearer and Sean Farrelly
Sean presented the committee members with the first draft of the annual report. Sean
said typically the CCAC meets with CCDA in February each year to discuss goals for the
coming year. This year's report for 2013 is due on December 1. Past practice has been
to send out draft updates electronically for the committee's review and comment. The
committee made some suggestions for changes and updates to Draft 1. Committee
members also discussed the possibility of installing a public restroom in the public plaza
area and encouraged Sean to go forward with their recommendation for a public
restroom in the downtown. Sean will update the draft report with the committee
members' suggestions and email Draft 2 out for everyone to review sometime next week.
AGENDA ITEM#7: CET (Construction Excise Tax) Grant (Attachment 4)
Discuss potential criteria for decision on redevelopment of Public Works Yard—Sean Farrelly
The City of Tigard got two CET grants,one for planning for River Terrace and the second
to do feasibility work for housing/ mixed use development on two Downtown properties,
including the Ash Avenue public works yard. Sean passed out possible criteria as a starting
point. Committee members contributed ideas. Sean will compile the info and send it out.
The committee can review at the December meeting.
AGENDA ITEM #8: Tigard Brownfields Initiative
Recap of workshops and current activities—Sean Farrelly
The first two workshops have gone well with good property owner attendance. Two
property owners from downtown have signed up for the Phase I assessments that are
available from the Business Oregon grant funding.
AGENDA ITEM #9: Tigard Street Trail Concepts (Attachment 5)
Update on project—Sean Farrelll
The concept map shows the full length of the three-quarter mile trail from Main Street to
Tiedeman Avenue. Getting a good connection to Main Street is really important. Sidewalks
could be built along Greenburg that would hook up to it. Pushing for a public space at Main
Street is a good idea. The city would be leasing the property from the railroad.Estimated
cost is approximately 1 million dollars. Washington County has pledged$200K for the
project and the City will also apply for an ODOT"Connect Oregon"grant. The committee
authorized Chair Elise Shearer to write a letter of support for the project. There will be more
discussion at a future meeting about what type of features would be included in the public
area.
AGENDA ITEM #10: Liaison Reports
A. PRAB - No one made it to the PRAB (Parks board) meeting in November.
Carine was able to attend in October and had sent her notes from the meeting
out to the CCAC members earlier in the week.
B. TTAC -Elise attended the November 6 TTAC meeting and said most of
their meeting time was spent going over the CIP projects they'll be rating.
CCAC Meeting Minutes for Wednesday,November 13,2013 Page 3 of 4
C. CCDA-At the last CCDA meeting Council received a presentation on BRT
(bus rapid transit). Also Director Henderson proposed a change to the
composition of CCDA board. Presently five members of council serve as the
CCDA board. Councilor Henderson suggested expanding the CCDA
membership to a composition somewhat like Beaverton's and Oregon City's.
Their committees are composed of the full council which is then augmented
with specialists in law or real estate development. The CCDA will talk about
this more in depth at their next meeting.
AGENDA ITEM #11: Other Business
A. Sean reminded the committee members they will be nominating officers for
next year's CCAC chair and vice chair positions at their December meeting..
B. Tom Murphy said the TDA (Tigard Downtown Association) will meet on
Wednesday, November 13 and asked if there was anything new to report on
the big plaza site. Sean responded that, the $1.3M for a downtown public
plaza or open space acquisition is still available.
AGENDA ITEM #12: Adjourn. The meeting adjourned at 8:52 p.m.
QAU t�,
C.L. Wiley, CCAC . rding Secretary
I
ATTEST:
se Shearer, Chair
Recording Secretary's Note:To requests copies of the attachments to these minutes please email.-christinety@tigard-orgov
CCAC Meeting Minutes for Wednesday,November 13,2013 Page 4 of 4