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08/14/2013 - Packet p Completeness a Review for Boards, Commissions and Committee Records CITY OF TIGARD CCAC—City Center Advisory Commission Name of Board, Commission or Committee August 14,2013 Date of Meeting C.L. Wiley Print Name Signature 9/25/13 Date City of Tigard City Center Advisory Commission Agenda MEETING DATE: Wednesday, August 14, 2013—6:30— 8:05 p.m. MEETING LOCATION: Red Rock Creek Conference Room 13125 SW Hall Blvd.,Tigard OR 97223 1. Welcome and Introductions...................................................................................................... 6:30—6:35 2. Review / Approve July Minutes................................................................................................6:35—6:40 3. Non-Agenda Items/ Public Comment....................................................................................6:40—6:45 4. Tigard City Charter Ballot Measure...........................................................................................6:45 —7:05 :Review issues related to urban renewal and November 51h city charter ballot measure (I{enny Asher) 5. Economic Development Manager.............................................. .............................................. 7:05— 7:15 AleetIJevd Purd3; the city's new Economic Development Manager (Lloyd Purdy) 6. Tigard Downtown Alliance........................................................................................................ 7:15 —7:25 L pdate on activities (Sean Farrelly) 7. Downtown Public Art................................................................................................................. 7:25 —7:40 Feedback on public art concept and next steps (Chair Shearer, Sean Farrelly) 8. Targeted Improvement Program.............................................................................................. 7:40—7:50 Update on Jeffrey Allen's application jor matchinggrant to be considered by CCDA on August 20 (Sean Farrelly) 9. Liaison Reports............................................................................................................................ 7:50—8:00 10. Adjourn.......................................................................................................................................... 8:00 p.m. Upcoming meetings of note: August 17,Downtown Tigard Street Fair, 11:00 ANI-7 PM August 28,Main Street Green Street Update,Max's Fanno Creek Brewpub back room,5:00-6:30 PM September 3,CCDA Board Meeting,Town Hall, 6:30 PM September 11, Regular CCAC Meeting,Red Rock Creek Conference Room, 6:30 PM CITY CENTER ADVISORY COMMISSION AGENDA—August 14, 2013 Ciq,of Tigard 1 13125 SVG Hall Blvd.,Tigard,OR 97223 1 503-639-4171 www.tigard-or_gov 1Page1qf2 City Center Advisory Commission r Meeting Minutes Date of Meeti Wednesday,A st 14,2013 Location: Red Rock Creek Conference Room Called to order by: Chair Elise Shearer Time Started: 6:30 m Time Ended: 8:54 m Commissioners Present: Elise Shearer (Chair),,Thomas Murphy,Deanie Bush,Paul Miller,Linh Pao (arrived at 7:28 pm),Laura Fisher, Carme Arendes, Hemendra Mather Alternate Commissioners Absent: E!i4p Thornburg ice Chair), Sherrie Devane Others Present: Councilor Marland Henderson,Council Liaison to the CCAC,and Planning Commissioner Richard Shavey. Staff Present: Downtown Redevelopment Project Manager Sean Farrelly,Community Development Director Kenny Asher,Economic Development Manager Lloyd Purdy and Community Planning Senior Administrative Specialist Chris Wiley. AGENDA ITEM#1:Welcome and Roll Call Elise opened the meeting and Chris recorded the roll call. AGENDA ITEM #2: Review/Approve M Minutes The July 10,2013 CCAC Minutes were approved. AGENDA ITEM#3: Non-Agenda Items / Public Comment A. Elise - passed around the volunteers sign-up sheet for the downtown August 17 Tigard Street Fair. Deanie also encouraged members to come out for the event. B. Sean—The next Rail-volution conference will be in Seattle October 20 through 23. If there are any CCAC members who would like to participate, please let Sean know. C. Elise—The city website is soliciting recommendations for CIP (capital improvements projects) the city should consider doing within the next five years. Elise sent the website link out to the CCAC membership right before she left for the meeting. CCAC Meeting Minutes for Wednesday,August 14,2013 Page 1 of 4 D. Sean- Staff met today to schedule the Brownfields public engagement meeting. The library community room is available on Wednesday, October 9. This is ordinarily a CCAC meeting night.Would the CCAC members be interested in sponsoring this meeting in lieu of their regular meeting? Kenny encouraged the CCAC members to learn as much as they can about the Brownfields process so CCAC members can have an active role in the process and be a good information source for the community. The members concurred with sponsoring the October 9 meeting. AGENDA ITEM#4: Tigard City Charter Ballot Measure—Kenny Review issues related to urban renewal and November 5th city charter ballot measure (Refer to Attachment 1-Tigard Times article and Attachment 2—Council Resolution No. 13-35) Kenny said it is important to the success of urban renewal that voters understand the purpose of this ballot measure is to update the wording in the charter so tax increment dollars can be spent in the urban renewal district as they were intended. This measure doesn't raise taxes. There was discussion among the members about how effective explanatory statements can be to ensure the correct information gets out to the voters. AGENDA ITEM #5: Economic Development Manager—Lloyd Meet Lloyd Purdy, the city's new Economic Development Manager Lloyd introduced himself and gave a brief presentation on what he was able to accomplish while overseeing Oregon City's downtown development. Committee members asked several questions. They were most interested in knowing what approaches Tigard should be using to encourage economic development in our city. Lloyd talked to the committee members about partnership building, new business starts, developing a good mix of retail,restaurant, office and commercial, affordable housing and opportunities to take advantage of programs such as Brownfields environmental cleanup, enterprise zones,vertical housing tax credits, and snatching grants for public art. Lloyd said Tigard is fortunate in many regards;Highway 99W brings 40,000 cars a day through Tigard giving the city an opportunity to showcase what it has to offer. The city is centrally located to communities with technology and some of the larger employers in the Portland Metro area. By virtue of its location and assets,Tigard can position itself to bring in larger employers. The political climate in Washington County is favorable. A couple of other approaches are to find ways to reduce risk for developers and to cement relationships with academic institutions. AGENDA ITEM#G: Tigard Downtown Alliance (TDA) —Sean & Lloyd Update on activities The TDA will probably organize as a 501(c)(3). This enables the group to offer support and programs for everyone in the community,not just the membership. There are better odds of getting grant funding if your organization reaches a wider audience. The goal is for TDA to partner with the city and the Chamber on projects, such as arts or livability. Elise is presently serving as the ad hoc secretary for the CCAC Meeting Minutes for Wednesday,August 14,2013 Page 2 of 4 TDA. She said the TDA will be a full-fledged operational partner. Lloyd said a good business model to consider is the National Trust for Historic Preservation's Main Street Four Point Approach which states that an organization that operates in four or five different areas usually has a better chance of success. TDA needs to reach out to all other businesses in Tigard for a vibrant downtown because overall, wherever develop occurs throughout the city, everybody benefits. AGENDA ITEM#7: Downtown Public Art—Sean and Elise Feedback on pubk'c art concept and next steps Sean said from the beginning, the artist was asked to meet three criteria for the project, creating something that will (1) be visible to passing motorists, (2) have a connection to Tigard history, and (3) represent natural forms. The Board of the CCDA would like to see an alternative art concept. The art subcommittee willmove forward working with the artist on other concepts. AGENDA ITEM #8: Targeted Improvement Program (TIP) - Sean Update on Jefftey Allen's application for matching grant to be considered by CCDA on Angnst 20 (Refer to Attachment 3 Jeffrey Allen is leaving his present location at the Winco shopping center and looking forward to moving the business to downtown Tigard. Peter Luong met with the TIP committee members and the joint committee met and made a recommendation of approval for a grant. The recommendation goes to the CCDA on Tuesday for consideration. AGENDA ITEM #9: Liaison Reports A. SW Corridor and TTAC—Laura 1.Laura attended the July 22 SW Corridor Steering Committee meeting. She said OHSU likes the idea of connecting public transit from their location to the SW Corridor. The cities who participated on the Steering Committee worked well together. The committee decision is for further study of both bus rapid transit and light rail.Key components of the plan that require further study include cost, environmental impact,parks, trails,nature,regulations and a collaborative funding strategy.In the coming year work will be done to refine the plan. 2.At the TTAC meeting,most of the meeting included discussion about the SW Corridor Steering Committee's recommendations.TTAC members were glad to see that light rail will continue to be studied. Staff also briefed the'ITAC members on a request that has been submitted for an RFFA,Metro government's "Regional Flexible Funds Allocation"grant,a process Metro conducts every two years to distribute federal funding to regional programs and local projects. This grant would fund completion of four sections of the Fanno Creek in years 2016-2018. B. PRAB. Linli said she can't make the PRAB meetings anymore due to her heavy academic schedule and asked if another CCAC member would be willing to take CCAC Meeting Minutes for Wednesday,August 14,2013 Page 3 of 4 over the liaison role for this committee. PRAB meetings are on second Mondays from 7 p.m.to 8:30 or 9 p.m. C. Other TTAC information. TxiMet has set aside JARC Gob Access and Reverse Commute)program funds and other monies to pay for TriMet service on 7Z d Avenue from the Tigard Triangle to downtown Tualatin. This route will begin on a trial basis. AGENDA ITEM#10: Adjourn. The meeting adjourned at 8:54 p.m. C.L. Wiley, CC ecording Secretary ATTEST: Elise Shearer, Chair CCAC Meeting Minutes for Wednesday,August 14,2013 Page 4 of T hj's.dav, AULi.ist Di CJ. TIDADD I TUALATIN:DDDDiDDD ThTimes VsitheewsCtt" Ballot measure seeks to change charter Created on Thursday, 01 August 2013 01:001 Written by Geoff pursinger Vote aims to tear down barriers to revitalizing city it by: TIMES FILE PHOTO-A measure on this Novembers ballot will r ask voters to change the city's charter to help its downtown urban renewal district. This fall,voters will have the final say on the fate of downtown Tigard. T The city has been working for years to revitalize the long- struggling downtown core, which stretches from Southwest Main Street to Hall Boulevard. But, city officials say those plans charter. are hampered unless voters approve a plan to update Tigard's 6 city has a lot of plans for downtown, including buying and redeveloping some buildings on Main Street, installing a public plaza and starting a major road reconstruction project next summer.But those plans are in jeopardy because of a discrepancy between the city's charter and its urban renewal plan. The City Council approvedyuttint,a measum befrm; voters last week that would amend a small but vital part of the charter, which is needed to bring the city in line with 21 st century tax codes and comply with state law. "We are at the point where we are considering some redevelopment projects through property acquisition and redevelopment, but looking at private financing to sell bonds,it turns out we are not going to be able to do that," said Kenny Asher, Tigard's community development director. "And it's because of out-dated language in the city's charter." The problem,Asher said, are two passages in the charter, which state voters must approve any changes to the urban renewal plans if those changes"would or could involve the levying of a tax"on properties outside the urban renewal area. That conflicts with state law,which was drastically changed after the passage of Measure 5 and Measure 50 in the 1990s,and is a sticking point if the city wants to go out for bonds, said Asher. Cities often go out for bonds in order to help pay for urban renewal projects,Asher said. But under the charter, the city would not be able to seek bonds, since those bonds could impact properties outside the downtown core. "Because of the way tax laws have changed, that language is too broad,"Asher said. "Tax-increment collections already affect taxes outside the district as a matter of course. They do in Tigard and other places around the C' already. That's the way tax assessment works." 08/14/13 CCAC Meeting Minutes Attachment 1 (2 s/s pages) What is urban renewal? Tigard Community Development Director Kenny Asher "The city's downtown has struggled for years,so in 2006, voters created an urban renewal district. The city essentially froze the assessed value of properties downtown.Property owners don't pay any more property tax, but government agencies such as schools, the city and Washington County send the difference between the frozen value and current respective tax rates to redevelop the urban renewal district. The district's total allowed indebtedness is $22 million. The district will dissolve when all projects are completed and the debt of the district are repaid, expected in 2026. The solution To fix the problem,the city wants to amend the charter to read that urban renewal projects will go before voters when the plan actually calls for imposing additional property taxes outside the urban renewal area. It's a small change, Asher said, but it makes all the difference. The change would bring the charter in line with state law,Asher said,and allow the urban renewal plan to be nm the way voters intended when it was first established. More importantly,it would allow the city to add projects to the urban renewal plan and allow the city to go out for bonds and other private financing to help pay for larger projects. "The way Tigard's charter is now written lesn't allow the city to seek private financing for projects where we would have a private partner to help with redevelopment,"said City Manager Marry Wine. "In order to realize the redevelopment vision for the downtown,we need to be able to work with private partners and use our bonded indebtedness and private financing to deliver projects in the plan that are not just public investments. Voters would still have power over any new urban renewal plans, and the measure won't alter the district's boundaries or its maximum indebtedness,Asher said. "We want to implement what the plan says it can do,"Asher said. "We don't want to change any of the powers of the voters. This was the plan approved by voters in 2006." Should voters reject the charter amendment, redevelopment plans would have to be drastically scaled down. "Everything would be impacted," Asher said. "The financial plan for the (urban renewal)district would be hobbled." Asher said urban renewal districts work on what he calls a"virtuous circle." Projects bring investments to the district, which in tum attract more investment over time. "The vitality you are breathing into the area brings more investment,"he said. Without the measure,the urban renewal plan wouldn't be able to do much, Asher said. "We could probably do some infrastructure projects on a smaller scale, year by year,"he said. "But we wouldn't help with redevelopment because we would not be able to take on land-use projects. This plan would be handicapped." Ultimately,Asher said,the measure is something voters shouldn't be too concerned about. "It's housekeeping," Asher said. "But it's housekeeping the city can't take care of on its own. It needs the voters to help take care of The measure will go before voters in the Nov. 5 special election. CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 13-35` A RESOLUTION OF THE TIGARD CITY COUNCIL SUBMITTING TO THE VOTERS A PROPOSED CHARTER AMENDMENT.TO BE CONSIDERED AT THE NOVEMBER 5,2013, GENERAL ELECTION, THAT WOULD AMEND SECTIONS 47 AND 48 OF THE TIGARD CHARTER RELATING TO URBAN RENEWAL WHEREAS, the citizens of Tigard approved the City Center Urban Renewal Area Plan (°`Plan") in 1996 and the City has been implementing that plan;and WHEREAS, the City's bond counsel has indicated that ambiguous terms in the City Charter sections relating to urban renewal areas call into question the City s ability to fully execute the Plan in a manner consistent with state law;and WHEREAS, the ambiguous terms in Charter Sections 47 and 48 can be clarified by amending those sections of the Chatter,and WHEREAS, after due consideration, the Tigard City Council has decided to forward a proposed t Charter Amendment to the voters. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: An election is hereby called in and for the City of Tigard, Washington County, Oregon, for the purpose of submitting to the legal voters the question: Should the Charter be amended to clarify urban renewal provisions and conform with state law? SECTION 2: The measure election hereby called shall be held in the City of Tigard on the 56 day of November 2013. The election shall be conducted by mail pursuant to ORS 254.465 and 254.470. SECTION 3: The Tigard City Council authorizes the mayor, the city manager (each an "authorized representative's or a designee of the authorized representative to act on behalf of the City of Tigard and to take such further action as is necessary to cavy out the intent and purposes herein in compliance with the applicable provisions of law. SECTION 4: Pursuant to ORS 250.275(5), the Tigard City Council directs the city elections officer to file with the Washington County Elections Office a Notice of City Measure Election in substantially the form of the attached and incorporated Exhibit A on a date no earlier than the eighth business day after the date on which Exhibit A is filed with the city elections officer but in any event, no later than September 5,2013. The Washington County Elections Office is required to produce and disseminate a facsimile of the ballot in accordance with ORS 254.205. RESOLUTION NO. 13-3 jj' PibiizdaxUM19/IB.pOl3 ge 1 08/14/13 CCAC Meeting Minutes Attachment 2 (4 s/s pages) SECTION 5: Pursuant to ORS 251.345,the Tigard City Council directs the city manager to prepare a Measure Explanatory Statement for publication in the county voters,pamphlet; said statement shall be filed with the Washington County Elections Office at the same time the Notice of City Measure Election is filed by the city elections officer. SECTION 6: The Act, containing the full Charter amendment,is attached hereto as Exhibit B and incorporated in this resolution by reference. SECTION 7: This resolution is effective immediately upon passage. rd PASSED: This �'3 —day of 2013. Mayo-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 13-?� 50014a6'97cbaouAme„m.,nxww„nm,a &hlbiadmJ701013 Page 2 EXHIBIT A NOTICE OF CITY MEASURE ELECTION I Notice of CftV Measure Election SEL 802 City and Not"Information Notice Is hereby given on City of Tigard Oregon am,November 5 -20 e4 tic", Th9fallowing shall be the ballmmle ofthe measure lobe Submitted to the cini'swotom,* Caption 70 vcojris Charter amendment to clarity urban renewal provisions, Guestson eu id, Should the Chatter be amended to clarity urban,renew provisions and confoltm 1whthstale taw,? Summary'a'^.hrad5 In 2006,Tigard voters approved the city center Urbane Renewal Plan rPah,). t recently I has rece, if come the attention of the City that state law changes adopted after the urban me to rehe"a81 provisions of the Charter were passed have created ambiguities in-the Charter that need toy be resolved in order to conform the Charter with state law and allow the City 10 obtain,bondfirg,necessery,to fully implement the Plan plement This measure, if approved,would resolve those am,biguffies to conform the Charter &pitI d h state law an allow the City to obtain bonding for the Plan. The portions Of the urbah,renewal,Provisions In the Tigard Charter requiring that voters approve any amendment to the.Plan:that would impose additional property taxes outside the urban renewal area would reman,in:effect. V'oter approval would also stNI be needed to authorize any new urban reneviali pian. The following authafizof city0fificial hereby cartiras the show ballot title is MWO and complete.which hclijoes publication of notice and the completion of the ballot title challenge process. Signature Of Authorised-City OfilCial A I qL jnd rot trA•'-.'rtDat.Signed Printed Name of Authorised City Official !rwa ExhibitA EXHIBIT B AN ACT A Charter amendment submitted to the voters by the Tigard City Council. The Charter of the City of Tigard is amended to read (new language is underlined, deleted language is stricken) as shown below and referenced in City of Tigard Resolution No. 13- Section 47. After November 6.20]3, Ghe City shall not approve an urban renewal plan or an amendment of an urban renewal plan �that initiates h s of tax increment financing as a permissible ineses of paying the debts and obligations of the agency unless,prior to the activation and implementation of auch tax increment financing, such method is approved by the voters of the City at a regular or special City election held in May or November.jh&=QWXA= Urban Renewal Plan dated December 6.2005,initiated the ase of ta_> increment finanr'n Ly and is deemed to be approved in its entirety for pumoses of this Section 47. Section 48. Any urban renewal plan or amendment thereof hereafter proposed or adopted shall require that the plan,including the method of financing same, shall be approved by the voters at a regular or special City election in May or November,if such plan or amendment permits the Cily or the Agency tn impose additional property taxes on properties outside the urban renewal area to pay the debts or obligations to be incurred in carrying out the plan. Notwithstanding the foregoing,separate approval at an election is not required for: (1) Expenditures by the City,as distinguished from the urban renewal agency,which have been duly identified and included in a duly adopted City budget, or (2) Issuance of Bancroft bonds (ORS 223.205 to 223.295)in connection with assessments for local improvement districts,if such issuance is otherwise authorized by law. I:\adm\cathy\election\2012\Lght rail referendum\exhibit b-m aa.doca I Exhibit 50014-3697 Rer wj.n& Ub.rtxewcl (3).DOC)U 7J23/20/3 Ade AIS-1404 o. o. Workshop Meeting Meeting Date: 08/20/2013 Length (in minutes): 20 Minutes Agenda Title: CCDA Business Meeting Submitted By: Sean Farrelly, Community Development Item Type: Resolution Meeting Type: City Center Development Agency Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information _ ISSUE Consider a resolution awarding a Targeted Improvement Program matching grant to Jeffrey Allen Home Decor. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the City Center Development Agency Board approve the resolution awarding a Targeted Improvement Program matching grant for $75,000 to Jeffrey Allen Home Decor for tenant improvements in the 12460 SW Main Street building as recommended by the Urban Renewal Improvement Projects Joint Committee. KEY FACTS AND INFORMATION SUMMARY The CCDA approved the Targeted Improvement Program on August 21, 2012. The program offers a 50 percent matching grant (up to $75,000) to help offset the costs of interior tenant improvements for targeted businesses. On March 5, 2013 the CCDA made its first award to Symposium Cafe. Jeffery Allen Home Decor (a business has been in continuous operation since 2002) purchased 12460 SW Main Street in May 2012. The building had previously been vacant and on the market for approximately two years.Jeffrey Allen's intention was to renovate the building over several months and relocate their business in early 2014 when their lease ran out it their present location at 7925 SW Dartmouth Street. To date the owners have demolished the interior of the building and applied for and received building permits for the proposed tenant improvements. 08/14/13 CCAC Meeting Minutes Attachment 3 (3 s/s pages) Representatives of Jeffrey Allen expressed interest in the Targeted Improvement Program and submitted application materials.Jeffrey Allen estimates the cost of their interior and exterior improvements to be $330,000. Among the proposed improvements eligible for the Targeted Improvement Program matching grant are, architectural skylights; new electrical, plumbing, and HVAC; flooring; sheetrock; and creation of a new mezzanine level. Among the additional planned improvements are new windows, doors, awnings, signage, and lighting (eligible for a Facade Improvement Matching grant) as well as a rear display area (along Burnham) that includes a decorative iron fence, retaining wall, pavers, and a storage building. On July 16 a representative of Jeffrey Allen met with the Urban Renewal Improvement Projects Joint Committee (made up of two members each of the Board of the City Center Development Agency and the City Center Advisory Commission). Staff and committee members commented that Jeffrey Allen was a unique small business with a strong commitment to good urban design and an ability to attract new types of customers and visitors to Downtown. The business could help "re-brand" Downtown Tigard. The Joint Committee met again on July 30 to consider the application materials. The Joint Committee rated the proposal on three evaluation criteria: 1. The proposed business owner/manager's proven track record of success. 2. The potential of the proposed business to significantly enhance Downtown Tigard. — 3. Proposed project's financial terms. The proposal received high marks from the Joint Committee, scoring an average of 94/100 points. The committee judged the owners' experience and business plan to be strong, and recognized the matching grants (Targeted Improvement and Fa§ade Improvement) will leverage more than three times the grant amounts in private investment. The program guidelines call for the Joint Committee to make a recommendation on a matching grant to the Board of the CCDA for their consideration. A resolution approving the matching grant request is attached. The terms of the grant and conditions will be outlined in the Agency's Letter of Commitment, and grant funds will not be disbursed until the project is completed and inspected by Agency staff. A copy of the applicant's full application (including business financial information) will be provided to CCDA board members in a separate envelope marked "confidential." OTHER ALTERNATIVES The Board of the CCDA could choose to not make an award. COUNCIL OR CCDA GOALS, POLICIES, MASTER PLANS Council 2012 Goal #3b Downtown Contact owners of key, structurally sound Main Street buildings with vacancies. Begin cooperative effort to secure tenants that will contribute to the vitality of downtown. City Center Urban Renewal Plan DATES OF PREVIOUS CONSIDERATION March 5, 2013 (CCDA awards TIP grant to Symposium Cafe) Fiscal Impact Cost: 75,000 Budgeted (yes or no): yes Where Budgeted (department/program): CCDA Additional Fiscal Notes: $75,000 included in the FY 2013-14 CCDA Budget for the Targeted Improvement Program Attachments CCDA Resolution TIP Application