01/11/2012 - Packet q Completeness
Review for Boards,
Commissions and
Committee Records
CITY OF TIGARD
City Center Advisory Committee (CCAC)
Name of Board, Commission or Committee
01 /11 /2012
Date of Meeting
I have verified these documents are a complete copy of the official record.
C.L. Wiley for Bob Kellett (temporary recording secretary for the Jan 2012 meeting)
Print Name
Signature
08/07/2012
Date
City of Tigard
City Center Advisory Commission Agenda
dt
MEETING DATE: Wednesday,January 11, 2012 —4:00— 7:00 p.m retreat,
7:15 — 8:20 p.m., business meeting
MEETING LOCATION: Tigard City Hall- Red Rock Creek Conference Room
13125 SW Hall Blvd., Tigard, OR 97223
CCACAnnual Retreat........................................................................................................................4:00 — 7:00
Includes working dinner
Break ......................................................................................................................................................7:00— 7:15
Business Meeting
1. Welcome and Introductions.......................................................................................................7:15 — 7:20
2. Review / Approve December Minutes.....................................................................................7:20— 7:25
3. Non-Agenda Items/ Public Comment.....................................................................................7:25 — 7:30
4. CCAC Officer Elections for 2012.............................................................................................7:30— 7:40
5. CCAC Recommendations for FY 2012-13 CCDA Budget Priorities...................................7:40— 8:00
CCAC to discuss and recommend bud getpnorities for City Center DevelopmentAgencg budget and CIP
(Sean Farrelly)
6. CCAC Executive Session*............................................................................................................8:00— 8:20
Propery purcbase discussion
7. Adjourn............................................................................................................................................8:20 p.m.
*EXECUTIVE SESSION:The Tigard City Center Advisory Commission will go into Executive Session to discuss real property
transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from
the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but
must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or
making any final decision.Executive Sessions are closed to the public.
Uacoming meetings of note:
January 18,CCAC Public Art Subcommittee,Red Rock Creek Room, 6:15-7:15 PM
January 26,Downtown Marketing Meeting,Tigard Chamber of Commerce-2nd Floor,4:00-5:30 PM
January 30, Connections Team (HCT) kick-off meeting,Tigard Public Library Community Room, 5:30-7:30 PM
February 8, CCAC regular meeting,Tigard Public Library,6:30 PM
February 21,Annual joint CCDA/CCAC meeting,Tigard Town Hall,6:30 PM
CITY CENTER ADVISORY COMMISSION AGENDA—January 11, 2012
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft
41 City Center Advisory Commission
' Meeting Minutes
Date of Meeting: January 11, 2012
Location: Tigard City Hall -Red Rock Creek Conference Room
Called to order by: Chair Thomas Murphy
Time Started: 7:30 p.m.
Time Ended: 8:45p.m.
Commissioners Present: Alexander Craghead; Ralph Hughes; Peter Louw; Chair Thomas
Murphy; Elise Shearer; Philip Thornburg; Linli Pao; Sherrie Devaney; Deanie Bush
Others Present: Councilor Marland Henderson
Staff Present: Sean Farrelly,Redevelopment Project Manager; Bob Kellett, Planning Project
Assistant
AGENDA ITEM #1: Welcome and Introductions
Introductions were made.
AGENDA ITEM #2: Approve Minutes
A motion was made by Commissioner Louw, seconded by Commissioner Craghead, to approve the
minutes of the December 14, 2011 meeting. The motion passed.
AGENDA ITEM #3: Non-Agenda Items/Public Comment
Commissioner Pao provided an update from the recent Parks and Recreation Advisory Board
(PRAB) meeting. She said that Councilor Woodward made a presentation about the city's recreation
activities with a focus on how to get a recreation district up and running. She said that Councilor
Woodward would like this to be coordinated with downtown renewal and the potential urban plaza.
Commissioner Pao also mentioned that demonstration signs for The Intertwine mill be appearing
on the Fanno Creek Trail in February.
Councilors Pao and Shearer volunteered to be the commission's representatives on the
CCAC/PRA.B subcommittee.
AGENDA ITEM #4: CCAC Officer Elections for 2012
Chair Murphy nominated Commissioner Craghead for chair and Commissioner Thornburg for
vice-chair. The motion passed with Commissioners Craghead and Thornburg abstaining.
CCAC Meeting Minutes for January 11,2012 Page 1 of 3
Chair Craghead recognized the work of Commissioner Murphy as chair over the past year.
AGENDA ITEM #5: CCAC Recommendations for FY 2012-13 CCDA Budget Priorities Sean
Farrelly discussed the CCDA's operating and capital financing. In previous years it has borrowed
from the city's general fund and to date has made one payment back. With pressures on the general
fund there is uncertainty about this method moving forward. Sean said last year's TIF was $330,000
which was essentially flat from the year before. He anticipates the FY 2012-13 revenue to be close
to that amount.
Councilor Henderson asked how much money CCDA could borrow. Sean replied that $22 million
is the plan's maximum indebtedness, but the amount it can borrow at one time depends on the level
of the tax increment income stream to repay the loan/bond. No new indebtedness can be repaid
with tax revenue after 20 years. He \\ill double check the procedure if$22 million has not been
collected within the 20 year limit.
Sean described a list of potential projects for the purpose of having the commission rank the
priority.
Rehabilitation/Redevelopment Grant and Loan Program: Commissioner Louw talked about using
this to leverage other resources such as lottery funding. Commissioner Shearer talked about a
program in Birmingham,Alabama that could serve as a good example. Commissioner Murphy asked
if it would be better to place the Fac,:ade Improvement Program under this since they both aim to
improve the physical condition of building. Sean replied that the Fac,:ade Improvement Program is
easier to express as a public benefit since it in :olves that outside of properties rather than the inside.
Commissioner Hughes asked if it would be easier and less costly to promote one program instead of
multiples programs. Chair Craghead reminded the commission that it was being asked to prioritize
projects and not establish budgets at this time. Commissioner Devaney said that
improvements on inside and outside are important, but most tenants feel that outside
improvements are more than they want to take on themselves.
Development Technical'\ssistance: Sean explained that this is geared toward property owners who
may not always know what their redevelopment options are. Commissioner Murphy said there isn't
a perceived need for this at this time and that it could be addresses with money from elsewhere
when the needs arise. He recommended it be considered a contingency item.
Main Street Green Street Related Projects: Sean explained that art wasn't budgeted for the Main
Street Green Street project for this fiscal year and if commission wants to make it a priority this
would be one avenue. Commissioner Pao asked how the art program would work. Sean replied that
the details would need to be worked out. Commissioner Louw commented that to engage people
on Main Street the art would need to engage pedestrians rather than cars like the possible gateway
art. Commissioner Devaney asked if the potential clock tower could be considered public art. She
talked about an idea to have citizens buy bricks to help pay for it. Sean mentioned there is also
interest from the Rotary Club to be involved in a clock tower project.
CCAC Meeting Minutes for January 11,2012 Page 2 of 3
Commissioner Thornburg asked about the status of the temporary parking lot to be used during
Main Street Green Street construction. Sean replied that money has already been allocated for this
and it is not part of this year's rankings. Commissioners Louw and Shearer said that this should be a
priority and completed well in advance of construction.
Chair Craghead said that this is an important time for Main Street and that the art program should
be a priority.
The commission's priority rankings "Were:
1. Marketing Technical Assistance
2. Main Street Art
3. Fa<;ade Improvement Program
4. Rehabilitation/Redevelopment Grant and Loan Program
5. Clock Tower
6. Development Technical Assistance (contingency item)
Commissioner Murphy asked how the dollar amounts will be allocated. Sean replied that this will be
determined by how much will come from the general fund and that the CCDA budget committee
will make the final recommendation to CounciL
AGENDA ITEM #6: CCAC ExecutiYe Session
The City Center Advisory Commission went into Executive Session at 8:23p.m. under the
provisions ORS 192.660(2) (e) to discuss real property transaction negotiations. All discussions
within this session are confidential;therefore nothing from this session may be disclosed by those
present. Executiye Session concluded at 8:43 p.m.
AGENDA ITEM #7: Adjourn
Commissioner Shearer made a motion to adjourn the meeting. Commissioner Pao seconded.
tfotion approyed.The meeting adjourned at 8:45p.m.
YBob Ilett, Acting CCAC Secretary
ATTEST: Commissioner Thornburg for Chair Alexander Craghead
CCAC Meeting Minutes for January 11,2012 Page 3 of 3
Tigard City Center Development Agency
: The City of Tigard's Urban Renewal*ency
CCDA M E M O R A N D U M
TO: City Center Advisory Commission
FROM: Sean Farrelly, Redevelopment Project Manager
RE: Agenda Item #5: CCAC Priorities for FY 2012-13 CCDA Budget
DATE: January 5, 2012
As was the case last year, there are several unknowns regarding the FY 2012-13 CCDA operating and capital
investment budget and the amount of resources available for the coming fiscal year. For example,it may be
possible to obtain private financial institutions to fund major projects and activities. However, this depends
on available increment revenues and policy decisions by the CCDA.Alternately, the CCDA may continue to
borrow against the City's general fund. The available increment is projected to be $330,000, nearly identical
to the previous year..
At the January meeting, the CCAC will be asked to indicate their priorities for the CCDA budget. These
priorities will inform the budget proposal that will be submitted by the Executive Director of the CCDA
(the City Manager). Further recommendations for the CCDA budget can be made at the CCDA Budget
Committee meetings which will occur in April and May (tentative).
It is important to note that the up to $1.7 million that may be available for Downtown public/open space is
a separate potential funding source (CIP) from this budget.
Proposed CCDA Projects/Programs for FY 2012-13:
• Fagade Improvement Program
Over three years the program has assisted a total of 14 Main Street property/business owners with
design assistance, awarding 4 matching grants.
• Rehabilitation/Redevelopment Grant and Loan Program
This new proposed project would offer loans and/or grants for property rehabilitation and
redevelopment of existing buildings,including supporting interior improvements and tenant
improvements for targeted business types. For tenant improvements (e.g.,restaurant equipment and
lighting and other fixtures), a business loan program could be used if there is concern about directly
granting money to businesses. Similarly, the program could be structured to only be eligible for more
permanent types of improvements that would stay in place even if the current tenant changes. One
way to ensure this would be to make interior grants or loans only eligible for the building owner,not
the tenant.
• Development Technical Assistance
Continue to provide technical assistance to property owners such as development opportunity
studies,market studies, feasibility analyses, engineering and design, and other activities directly
related to development of property. While the Technical Assistance Program is available to any
property owner in the District, the focus over the next five years would be on properties on Main
Street,Burnham Street, or anywhere else where residential development is likely.
• Marketing Technical Assistance
This project provides supporting activities to increase business vitality in the district, such as
marketing and events.
• Main Street Green Street Related Projects:
Urban Renewal will make a contribution toward the Main Street Green Street project for
streetscape improvements.
• Main Street Public Art-
The CCAC Public Art Subcommittee will commission art works in the latter half of 2012.
Funds could be allocated to allow their installation in conjunction with the green street
construction.
• Main Street Clock Tower
The planning and construction of a clock tower on Main Street in the vicinity of the
Commuter Rail station could be constructed in conjunction with the green street project
Contingent Projects depends on development proposals/interest in selling_property)
• New Development Grant and Loan Program
Offer loans and/or grants for new residential or mixed use development.
Property Acquisition
Acquire property from willing sellers in order to assemble land for redevelopment.
• Plaza /Public Space Planning
If property can be secured using the parks bond funding,urban renewal funds may be need to plan
and design the open space
2
FY 2011-2012 Urban Renewal Projects
Main Street Green Street Related Projects
Burnham Street Public Parking Lot- $50,000
Description: Build a public parking lot on two City-owned parcels on Burnham Street. As a companion
project to the Main Street project, the lot will provide additional parking options and flexibility in
managing parking in the downtown.
Parking Management Assistance-$5,000
This project would fund a consultant to assist in the development of a parking management plan for Main
Street.
Waylinding Implementation-$15,000
The City has obtained a Metro grant to fund a wayfinding plan and walking reap.This project would pay
for the design and installation of signage,including directional signage to public parking that would be
installed in conjunction with Main Street Green Street streetscape improvements.
Downtown Gateways - $120,000
Gateways demark entrances to the Downtown and create an identity for the District.One gateway was installed
at the intersection of Burnham and Hall and another is planned for the intersection of Hall.and Pacific Hwy.
This project would fund the design and construction of two additional gateway walls at the northern and
southern entrances of Main Street and Pacific Highway. The construction will be coordinated with the Main
Street Green Street project.
Facade Improvement Program.-$75,000
The program has awarded three matching grants for a total of$39,195 (one completed, two in progress) to
property owners. Five additional property/business owners have received architectural design assistance (one
owner used a suggested design for a sign without requesting a grant).
This project includes up to $22,500 available for architectural design assistance and $52,500 available for
matching grants.
Development Opportunity Studies and Real Estate Consulting- $60,000
This project consists of funding professional services (in real estate development and economics,architecture,
and other needed specialists) to foster the opportunities for the redevelopment and/or renovation of
properties.A major program will be development opportunity studies to provide business and property owners
the technical assistance and resources to assess the feasibility of redeveloping properties in the urban renewal
district. Eligible pre-development activities include architectural, planning, and engineering studies, and real
estate market and financial analysis. The goal is to increase the tax increment revenues in the urban renewal
district.
Downtown Marketing Implementation- $50,000
The Agency has engaged the services of a consultant to work with Downtown business and property owners
and other stakeholders to develop a marketing strategy for Main Street/Downtown. While the consultant's
final recommendations are not due until June, this proposed technical assistance project would pay for
consultant services to implement the recommendations, and funds for marketing and promotional materials.
Carry Over-$89,330
Crry-over projects are projects started in prior fiscal year that are contractually obligated but were not
completed. The unspent budget from the prior fiscal year is added to the beginning fund balance for this
fiscal year and provides the funding source for the projects. The carry-over of funds include $50,150 for the
Facade Improvement Grant Program, $20,000 for consulting work for the Circulation Plan refinement;$5,000
for consulting fees for the Main Street Art consultant;$6,000 for review of the Urban Renewal Plan by Leland
Consulting;$5,180 for carryover for the Real Estate Consulting Services with Shiels Obletz Johnsen.
Total Budgeted Projects: $464,330