12/09/2009 - Packet City of Tigard
City Center Advisory Commission — Agenda
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MEETING DATE: Wednesday, December 9, 2009 — 6:30-8:05 p.m.
MEETING LOCATION: Tigard City Hall- Red Rock Creek Conference Room
13125 SW Hall Blvd., Tigard, OR 97223
1. Welcome and Introductions ....................................................................................................6:30 — 6:35
2. Review / Approve November Minutes.................................................................................6:35 — 6:40
3. FY 2010-11 Budget Process....................................................................................................6:40 — 6:55
(Sean Farrelly)
Informational overview of budget process
4. 2009 Quarterly Goals Check-in..............................................................................................6:55 —7:15
(Kevin Kutcher and Sean Farrelly)
5. 2010 CCAC Retreat Preparation.............................................................................................7:15 —7:30
(Tom Murphy)
Planning for January 18, 2010 retreat
6. Preliminary Report on Downtown Survey Results..............................................................7:30 — 7:40
(Alexander Craghead)
7. Briefing on Potential Next Steps for Parks Funding...........................................................7:40—7:50
(Alexander Craghead)
Discussion of next steps and implications for Downtown
8. Nominations for CCAC Officers for 2010............................................................................7:50 — 8:00
Election to occurJanuary 2010
9. Other Business..........................................................................................................................8:00 — 8:05
10 . Adjourn.......................................................................................................................................8:05 p.m
Upcoming meetings of note:
12/12:Retreat Subcommittee- 12:00 at Cafe Allegro
12/15:CCDA/CCAC joint meeting to hear presentation from.-Albany URD manager,2nd workshop on Downtown Code Amendments
1/13: CCAC January regular meeting
1/15:CCDA/Council Workshop-Briefing on Downtown Circulation Plan Report,31d workshop on Downtown Code Amendments
1/18:CCAC Retreat
1/26 Council public hearing on Downtown code(potential adoption)
16: CCDA/CCAC annual joint meeting
CITY CENTER ADVISORY COMMISSION AGENDA— December 9, 2009
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of
CCAC Goals 2009
On April 8,2009 the CCAC met to approve its goals for the coming year. As always, our primary
goal is to uphold our charge to advise the CCDA on matters pertaining to Urban Renewal Plan
implementation and tax increment fund allocations for the City Center Urban Renewal District.
While the Commission will accomplish many goals this year, the following represents the items
the CCAC believe deserves specific attention.
1. Downtown Land Use& Design Code
a. Review land use&design code
b. Participate in public hearings and open houses
c. State formal position to City Council
2. Downtown Circulation Plan
a. Participate in public/business outreach
b. Participate in open houses
c. State formal position to City Council
3. Main Street Green Street
a. Participate in public/business outreach
b. Provide on-going feedback/recommendations to Council
4. Storefront Improvement Program
a. Promote benefits and opportunities to business community
b. Participate with Staff in developing 2 project models
i. I large scale (full fagade development)
ii. 1 small budget(ie: paint,awnings, planters)
5. Tigard Transit Center
a. Review study as presented to CCAC
b. Provide feedback and recommendations to Council
6. Review, participate as needed,and Provide on-going feedback/recommendations for
the following projects:
a. Burnham Street
b. Lower Fanno Creek Park
c. Greenburg Intersection
d. 99 Urban Design and Hall/99 Intersection
Long-term Goals
1. Continually improve CCAC processes and procedures including, but not limited to:
a. New Member Orientation
b. Efficiency of meetings and agendas
c. Annual calendar development
2. Increase our awareness of the impact our work has on the community
a. On-going outreach to businesses and local community
b. Continually work to increase transparency with citizens
c. Continually work to improve communication with council and staff
3. Perform other duties as assigned by CCDA
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City Center Advisory Commission
= Meeting Minutes
Date of Meeting: December 9, 2009
Location: Red Rock Creek Conference Room
Called to order by: Chair Thomas Murphy
Time Started: 6:30 p.m.
Time Ended: 8:28 p.m.
Commissioners Present: Carolyn Barkley; Vice Chair Alexander Craghead; Alice Ellis Gaut;
Ralph Hughes; Kevin Kutcher; Peter Louw; Chair Thomas Murphy; Elise Shearer; Martha Wong;
Linli Pao (alternate); Philip Thornberg (alternate)
Commissioners Absent:
Others Present: Councilor Marland Henderson
Staff Present: Sean Farrelly, Senior Planner;Jerree Lewis, Executive Assistant
AGENDA ITEM #1: Welcome and Introductions
Important Discussion and/or Comments: Introductions were made. Philip Thornberg, the
new alternate, was introduced.
Action Items (Follow-Up or Votes): None
AGENDA ITEM #2: Review/Approve Minutes
Important Discussion and/or Comments: On page 7, first paragraph, it should read that the
ballot measure was defeated 53% to 47% (rather than 43%). The secretary will make that
correction.
Action Items (Follow-Up or Votes): Motion by Commissioner Kutcher, seconded by
Commissioner Ellis Gaut, to accept the minutes as presented with the correction. The motion
passed with a vote of 6-0. Commissioners Craghead, Shearer, and Wong abstained.
AGENDA ITEM #3: FY 2010-11 Budget Process
CCAC Meeting Minutes for December 9,2009 Page 1 of 6
Important Discussion and/or Comments: Sean Farrelly reviewed the FY 10-11 budget
calendar with the Commissioners (Exhibit A). He advised that the City Manager is the budget
officer for the City and will be the one to propose the budget that goes to the Budget Committee.
The Budget Committee, like the Council, has a counterpart that handles CCDA items. That key
meeting will be April 12th. Council should approve the complete budget on May 25th.
By the next meeting, Sean would like to have the CCAC's priorities and programs that the
Commissioners would like to have taken through the budget process. He noted that the City
Manager should be formulating the budget proposal during the first 2 weeks of February. Chair
Murphy said that the priority list sounds similar to the CCAC's goals. The Commissioners will be
discussing goal setting at the January retreat, so he's concerned about the timing. Since the retreat
will be held before the budget is due, Sean believes there will be time. It was decided to put it on
the regular January meeting agenda.
Sean advised that there are essentially 2 parts to the Urban Renewal process—the Urban
Renewal/CCDA budget and the Capital Improvement Program (CIP). He noted that we can carry
forward amounts not spent this fiscal year in the Urban Renewal/CCDA budget, because the
budget is based on the increment we're taking in. The leftover money does not go back into the
general fund.
Commissioner Hughes said that there's confusion every year as to how much is increment versus
how much is CIP. He asked for a breakdown of the anticipated money coming in from increment
financing. Sean said the thought is that if we would have done a project anyway in the absence of
Urban Renewal, it will come out of regular CIP funds (gas tax, general fund). The extra things
would come from Urban Renewal. In the case of Burnham Street, the extra right-of-way being
purchased for green street treatments will be attributed to Urban Renewal. For Main Street, largely
$2.5 million will be funded by a Metro MTIP grant. The City's match will be partly paid from
Urban Renewal.
Commissioner Shearer would like to see the breakdown of matching grants. Sean advised that the
City will no longer have fully funded and unfunded projects listed in the CIP. They will only show
fully funded projects. As placeholders, Sean has recommended carrying forward all the street
projects shown on the fully funded CIP project list and added the northern half of Main Street, so
we can start applying for the next round of MTIP grants.
Action Items (Follow-Up or Votes): The Commissioners were asked to think about 2010-11
goals and priorities for the regular January meeting.
AGENDA ITEM #4: 2009 Quarterly Goals Check-in
Important Discussion and/or Comment: Commissioner Kutcher led the review discussion of
the 4th quarter update of the 2009 CCAC goals (Exhibit B).
CCAC Meeting Minutes for December 9,2009 Page 2 of 6
• Staff advised that, due to recommended ODOT changes, the Planning Commission held a
second hearing on December 711, and voted to send a recommendation of approval for the
Downtown Land Use and Design Code.
• For the Downtown Circulation Plan, Sean advised that the Tigard Transportation Advisory
Committee (TTAC) has requested a briefing in February. Staff will have a draft report from
the consultant and will go to a Council workshop for their comments. Staff will then come
back to the CCAC for their consideration. In between the workshop and bringing it back to
the CCAC, there will be a public event in the Downtown to publicize this. Details are still
being planned.
• Chair Murphy requested that the new Transportation Planner be in attendance when the
Circulation Plan comes back to the CCAC. Sean advised that the Transportation Advisory
Committee meetings are held on the first Wednesdays of the month. Commissioner Barkley
asked staff to forward TTAC meeting information to the CCAC.
• For the Main Street green street project, Sean advised that the contract is being negotiated.
Staff is proposing that a parking study be done up front for this project. The street design
can't happen until the parking study is completed. The Commissioners asked that Kim
McMillan touch base with the CCAC occasionally.
• Sean advised that the pilot project has been developed for the Storefront Improvement
Program and that we have our first application. There will be a big push for more
applications in January.
• The Transit Center study is complete.
• The Burnham Street project is underway (Exhibit C). Sean noted that the schedule of the
project is online and posted in the Library. It was suggested that copies of the
map/schedule be mailed to landowners on Ash Street and Burnham Street.
• The re-meander of Fanno Creek is scheduled for next summer. CWS will reuse or replace
the existing bridges.
• The Greenburg Road intersection is set for construction next summer.
• The 99W Urban Design Vision document should be completed next month.
• The 99W and Hall Blvd. intersection is set for construction next summer and land is
reserved for the gateway.
Action Items (Follow-Up or Votes): Staff will let the CCAC know when and where the
Transportation Advisory Committee meetings are being held. Staff will ask Kim McMillan to
attend the January meeting.
AGENDA ITEM #5: 2010 CCAC Retreat Preparation
Important Discussion and/or Comments: Chair Murphy asked the Commissioners if they had
any ideas for agenda topics for the retreat. The subcommittee will be meeting Saturday for another
planning session. Commissioner Shearer said that any feedback for how to make the retreat more
casual and fun would be helpful. Weather permitting, there will be a walking tour of the
Downtown after the meeting for those who are interested.
CCAC Meeting Minutes for December 9,2009 Page 3 of 6
Chair Murphy said they are hoping to have Ron Bunch at the retreat to talk about the state of City
as it relates to the CCAC. Commissioner Shearer noted that some Commissioners work on
subcommittees and/or attend other meetings which are relevant to the CCAC. She wonders how
we could have these orbiting satellites report back to the CCAC with information.
Action Items (Follow-Up or Votes): Chair Murphy encouraged the Commissioners to scan the
Leland report and any other relevant materials prior to the retreat.
AGENDA ITEM #6: Preliminary Report on Downtown Survey Results
Important Discussion and/or Comments: Vice Chair Craghead reported that approximately
400 surveys were sent out to Downtown business and property owners. We received 35 responses.
There is a variety of responses, everything from "you don't listen to us, therefore, why should I fill
this out" to some very informative responses. There is a lot of different material and the
subcommittee just started reviewing the responses.
Commissioner Craghead advised that the outreach committee drafted the questions for the survey
and designed how it would go out and whom it would go to. The goal is to inform a final
recommendation on the leadership and organizational capacity in Downtown.
Action Items (Follow-Up or Votes): Vice Chair Craghead hopes to have a report by the next
meeting, and will have some background for the retreat discussion.
AGENDA ITEM #7: Briefing on Potential Next Steps for Parks Funding
Important Discussion and/or Comments: Vice Chair Craghead noted that the recently defeated
parks bond measure included money for purchase of the Downtown plaza property. After the
defeat, City Council met with the Parks Advisory Board to discuss what happened. The general
consensus of the group was to go ahead with another bond measure at some point. What will be
on the measure is unknown right now. The Mayor discussed the possibility of making it a slightly
smaller bond measure. The timing of a future measure is also undecided at this point. May of 2010
seems to be the best choice. The decision might be made in the next couple of months. If the
bond measure becomes smaller, it is unknown if the plaza would be included.
Sean thought the parks bond didn't specifically list what would be funded; it listed projects that
could have been funded, which would have been prioritized by the Parks and Recreation Board. He
said that the CIP shows $5 million for purchase of the plaza property.
Commissioner Louw thinks they should consider the current economic climate before putting out
another bond measure. Vice Chair Craghead said a consultant for the Trust for Public Lands noted
that there were bond measures for acquisitions in other jurisdictions that did pass.
CCAC Meeting Minutes for December 9,2009 Page 4 of 6
Councilor Henderson remarked that the measure failed by 500 votes. If there had been better
communication, we would have only needed to change 250 votes. We need to let people know
what they'll get for their money. He thinks we may have been a little too overconfident in thinking
that the measure would pass. He never heard anything about the plaza being a reason for voting no
on the ballot and didn't hear much opposition about the measure at all.
Commissioner Shearer asked that the CCAC's plan for the plaza and the greening of Tigard be
conveyed to the people who want to put the measure on the May ballot. She thinks we could
republish information that people don't see on a regular basis. The sooner we get the information
out, the better. Commissioner Ellis Gaut noted that we will see some improvements on Burnham
Street by May. That could help people to envision the plaza.
Chair Murphy asked if the CCAC should do more in terms of reaching out to the Parks Board. He
noted that until he got the voter's pamphlet, he didn't know there was plaza money in the parks
bond. He'd like the Commissioners to be more conscious and potentially more active about it.
He'd asked staff to see if a representative of the Parks Board could come to the January meeting. It
was suggested having a 2 or 3 members from the CCAC, the Parks Board, and maybe a City
Councilor meet to brainstorm this.
Commissioner Louw thinks it may not be a good idea for the City to go back with another measure
after voters have already spoken. We need to listen and respect the voters. Asking again may be
contrary to what the people want. Other Commissioners disagreed, noting that it was only the
majority of a very small number of voters who voted against it. Chair Murphy noted that there will
be an opportunity to debate this issue.
Vice Chair Craghead suggested finding out the current status of the measure, who the lead staff
person is, and what the process is. Once we have that information, we can decide if we want to
push to make sure the plaza is going to be included in the second bond measure. If we decide yes,
we can figure out what our role will be. Until then, he's hesitant to start forming committees. The
Commissioners would like to get this information as soon as possible.
Action Items (Follow-Up or Votes): As noted above.
AGENDA ITEM #8: Nominations for CCAC Officers for 2010
Important Discussion and/or Comments:
Action Items (Follow-Up or Votes): Commissioner Barkley nominated Alexander Craghead as
Chair; Commissioner Shearer seconded the motion. Commissioner Ellis Gaut nominated Tom
Murphy as Vice Chair; Commissioner Barkley seconded the motion. Commissioner Craghead
nominated Linli Pao as Vice Chair; Commissioner Louw seconded the motion. The nominations
were closed.
CCAC Meeting Minutes for December 9,2009 Page 5 of 6
AGENDA ITEM #9: Other Business
Important Discussion and/or Comments: Commissioner Shearer provided a sample orientation
packet (Exhibit C). Most of the documents listed on the cover sheet are available on-line. It was
advised that the Downtown Implementation Strategy is no longer on the website. It has been
replaced with the current year's work plan.
Vice Chair Craghead asked if we could develop a CD that has electronic copies of all the
documents. Staff said that it would be easy to make such a CD and include the Tigard Downtown
Implementation Strategy. The Streetscape Plan might be too big for a CD. New members will be
given a hard copy of the Streetscape Plan. Commissioner Louw suggested adding the Streetscape
plan to the orientation packet cover sheet. Sean will be doing an orientation with the new member
on Monday. Anyone else is welcome to attend the meeting if they wish.
Sean advised that the CCAC annual report was submitted to Council on time.
Sean handed out a few CDs of the pictures that LRS Architects took of Main Street properties. He
advised that pamphlets for the facade program are currently on the web and will be mailed to Main
Street business and property owners.
Action Items (Follow-Up or Votes): The orientation packet will be reviewed every year to make
sure it's kept current.
AGENDA ITEM #9: Adjournment
Important Discussion and/or Comments:
Action Items (Follow-Up or Votes): The meeting adjourned at 8:28 p.m.
Je,Wee Lewis, 6CA Secretary
ATTEST: `✓ !'�`'`�� uh
Chair Thomas Murph
CCAC Meeting Minutes for December 9,2009 Page 6 of 6
FX_
City of Tigard Budget Calendar for Departments
January, 2010
22-Department budgets/CIP due to Finance
25-29-Dept & Finance meet to discuss department
budgets and new project list in CIP
February,
1 Review CIP draft
8-12-Department meetings with City Manager
April,March, 2010
1 1
6-Exec Staff budget hearing preparation
12-Budget Committee meeting (operating units)
12-CCDA Budget Committee meeting
19-Budget Committee meeting (Issues)
26-Budget Committee meeting (Decisions)
May, 2010
3-Budget Committee meeting (if needed)
25-City Council budget hearing to approve
budget and CCDA budget
FY 2009-10 URBAN RENEWAL PROJECTS
Storefront Improvement Program- $40,000
To enhance the commercial atmosphere on Main Street, a storefront improvement program will be
developed. The budget includes funding for a pilot program that could be expanded in future fiscal
years. The budget will pay for technical assistance from professional architects as well as cash grants
to property or business owners who wish to improve their commercial building's facades. Program
standards (to be developed)will establish the criteria for projects,the number of projects to be
funded, and the required match from the participant.
Environmental Assessment- $15,000
Funds will be available for initial environmental assessments of potential Brownfield properties that
are candidates for redevelopment.
Redevelopment/Marketing/Real Estate Studies and Assistance- $95,000
This project consists of funding professional services (in real estate development and economics, ar-
chitecture, and other needed specialists) to foster the opportunities for the redevelopment and/or
renovation of properties. The goal is to increase the tax increment revenues in the urban renewal dis-
trict. A major program will be development opportunity studies to provide business and property
owners the technical assistance and resources to assess the feasibility of redeveloping properties in
the urban renewal district. Eligible pre-development activities include architectural,planning, and en-
gineering studies, and real estate market and financial analysis.This fund will also pay for the printing
of,planning and promotional materials for the Downtown
Carryover Projects- $27,967
Two projects started in Fiscal Year 2008-9, the Downtown Circulation Plan and the Tigard Transit
Center Redevelopment Feasibility Study,will be completed in the new fiscal year.
Total: $177,967
s
CODA ADOPTED BUDGET- PAGE 9
-J
DOWNTOWN PRO
C FUNDED
Page Project Project Name pitICTID
: 2009-10 2010-11 i i iTOTAL
8 00000 Ash Avenue Extension-Burnham to Railroad $500,000 $390,749 $890,749
9 97002 Burnham Street Reconstruction $1,640,000 $5,106,463 $3,000,000 $9,746,463
10 97003 Main Street/Green Street Retrofit $60,000 $60,000 $580,000 $700,000
TOTAL FUNDED $2,200,000 $5,557,212 $3,580,000 $11,337,212
[ UNFUNDED
Page Project Project Name 2 8_0�8' 2009-10 2010-11 2011-12 2012-13 2013-14 TOTAL
11 00000 Hall Boulevard at Highway 99W Gateway $260,000 $75,000 $100,000 $435,000
12 97005 Fanno Creek Plaza $2,420,000 $2,457,000 $4,877,000
13 97006 Scoffins/Hall/Hunziker Realignment $75,000 $75,000
TOTAL UNFUNDED $2,680,000 $2,532,000 $100,000 $75,000 $5,387,000
4" Quarter Update of 2009 CCAC Goals
1. Downtown Land Use & Design Code
a. Review land use&design code
b. Participate in public hearings and open houses
C. State formal position to City Council
➢ Update
• ODOT feedback received and incorporated
• Planning Commission Workshop/Public Hearings-
September 21, October 5 and 19, and December 7
• Council Workshops- October 20, December 15, January 19
• Council Public Hearing—potential adoption-January 26
2. Downtown Circulation Plan
a. Participate in public/business outreach
b. Participate in open houses
C. State formal position to City Council
➢ Update:
• CCAC forwarded alternative for further analysis
• Currently being evaluated as part of Transportation System Plan
• Draft Report to be presented to Council in January 19`h workshop for comment
• To return to CCAC for consideration of recommendation
3. Main Street Green Street
a. Participate in public/business outreach
b. Provide on-going feedback/recommendations to Council
➢ Update:
• Contract scope negotiation in progress
4. Storefront Improvement Program
a. Promote benefits and opportunities to business community
b. Participate with Staff in developing pilot project
➢ Update:
• Work program approved- CCDA and CCAC- October
• 1st application received (Tigard Liquor Store) and design assistance in progress
• Additional outreach to Main Street property/business owners planned
5. Tigard Transit Center
a. Review study as presented to CCAC
b. Provide feedback and recommendations to CCDA
➢
Update:
• Project complete
6. Review,participate as needed, and Provide on-going feedback/
recommendations for the following projects:
➢ Updates:
a. Burnham Street-
Phase 1: Ash Ave (Burnham to Park and Ride) has begun
(See Attached Map for schedule)
b. Lower Fanno Creek Park
• CWS re-meander of creek and bridge replacement to start summer
2010.
c. Greenburg Intersection
• Contract out to bid in February 2010 for construction in summer`10.
d. 99W Urban Design and Hall/99W Intersection
• 99W Urban Design-Vision document to be completed by January.
• 99W and Hall Intersection- Contract out to bid in February 2010 for
construction in summer`10.
• Land reserved for gateway
Long-term Goals
1. Continually improve CCAC processes and procedures including, but not limited
to:
a. New Member Orientation
b. Efficiency of meetings and agendas
C. Annual calendar development
➢
Update:
• New member orientation scheduled
• 2010 Retreat planned
2. Increase our awareness of the impact our work has on the community
a. On-going outreach to businesses and local community
b. Continually work to increase transparency with citizens
C. Continually work to improve communication with council and staff
Update:
• Articles on Storefront Improvement Program in Tigard Times and Daily Journal of
Commerce
• Joint sessions planned with CCDA in December 2009 and February 2010
3. Perform other duties as assigned by CCDA
CCAC ORIENTATION PACKET
I. Chairperson welcome letter
2. List of current commissioners and planning staff
3. City list of Board, Committees&Task Forces
4. Copy of Bylaws
5. Prior year goals and annual report
6. Downtown Action Plan—3 year
7. Chronology of Downtown actions
8. List of commonly used acronyms
9. Copies of key long-range planning documents over last five years:
✓ Tigard Downtown Implementation Strategy,July 2008(hard copy)
✓ Tigard Downtown Future Vision: A Visual Refinement of the TDIP,January 2009
At this site: www.tigard-or.gov/downtown tiaardlimaaine/docs/future vision.pdf
✓ Leland Report; Development Strategies for Downtown Tigard, Oregon
At this site: www.tigard-or.gov/downtown tigardlabout/docs/downtown development strategy.pdf
10. Specific websites with pertinent information to Tigard Long-Range Planning:
✓ www.tigard-or.qov
✓ www.oregonmetro.gov
✓ www.portlandonline.comlTRANSPORTATION/INDEX.CFM?c=35954
✓ www.oregon.gov/ODOT
✓ www.mainstreet.org/nationali)rograms
11. Long range planning documents for comprehensive plan and urban renewal:
www.tigard-or.gov/city hall/services/public records/defoult.asp
12. Past meeting minutes online at: www.tigard-or.govlcity hall/boards committeeslccac/default.asp
13. Map of Tigard URD and Walking Tour(TBA)
City of Tigard
Boards, Committees & Task Forces
(revised 6/30/09)
Local committees,boards,and task forces play important roles in addressing current challenges and producing
recommendations for City Council consideration.Department staff are available to answer questions about ongoing
activities and participation opportunities. Individuals wanting to be considered for vacancies must complete and
submit a Citizen Committee Interest Application by the announced deadline.These forms are available in the City
Hall lobby,Tigard Library,and on line at www.tigurcl orgov/cammuni.y/volunteer ops.
• BUDGET COMMITTEE
Purpose: The Budget Committee reviews the proposed budget from the Cite-Manager with citizen
committee members.
Staff Liaison: Toby LaFrance—503-718-2406 or Toby@tigard-or.gov
Web: wwwtigard-or.gov/city hall/boards committees/budget
■ CITY CENTER ADVISORY COMMISSION
Purpose: To assist the urban Renewal Commission in developing and carrying out an Urban
Renewal Plan.
Staff Liaison: Sean Farrelly—503-718-2420 or Sean@tigard-or.gov
Web: wvvwvtigard-or.gov/city hall/boards committees/ccac
• CITY COUNCIL
Purpose: The City Council determines policies for the City of Tigard.
Staff Liaison: Cathy Wheatley—503-718-2410 or Cathy@tigard-or.gov
Web: snyw.tigard-or.gov/city hall/city council
■ COMMITTEE FOR CITIZEN INVOLVEMENT
Purpose: The Tigard CCI reviews the form and process of two-waNl conununicadon between the City
and its residents to improve those communications and to encourage City residents to become
more involved with City affairs.
Staff Liaison: Marissa Daniels—503-718-2428 or Marissa@tigard-or.gov
Web: w-,xw igard-or.gov/cite hall/boards committees/cci
■ INTERGOVERNMENTAL WATER BOARD
Purpose: Makes recommendations on water related issues.
Staff Liaison: Dennis Koellermeier—503-718-2595 or Greer@tigard-or.gov
II
Web: w\\r%v.tigard-or.gov/citv hall/boards committees/iwb
■ LIBRARY BOARD
Purpose: Advises the Council regarding library policies, budget, facilities and other needs.
Staff Liaison: Margaret Barnes—503-718-2501 or Margaret@tigard-or.gov
Web: d-or.gov/library/about/library board
I
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■ PARKS AND RECREATION ADVISORY BOARD
Purpose: Advises the Council on park and recreation policies, facilities,programs and budgets.
Staff Liaison: Steve Martin—503-718-2583 or Steve@tigard-or.gov
Web: wvy-,vtig_ard-or.gov/ci hall/boards committees/park rec board
■ PLANNING COMMISSION
Purpose: Conducts public hearings on land use issues and development applications.
Staff Liaison: Dick Bewersdorff—503-718-2432 or Dick@tigard-or.gov
Web: Nv\ywti€ard-or goy/city- liall/boards committees/planning commission
• TIGARD YOUTH ADVISORY COUNCIL
Purpose: To empower,improve and connect the lives of Tigard's youth.
Staff Liaison: Sheryl Huiras—503-718-2578 or 19104@tigard-or.gov
Web: xi%-y-,utrac.info/
■ TRANSPORTATION ADVISORY COMMITTEE
Purpose: Acts as an advisory body to the City Council and staff and provides a venue for citizen input
and awareness of transportation issues.
Staff Liaison: Gus Duenas—503-718-2470 or Gus@tigard-or.gov
Web: wsvw tigard-orgos,/city hall/boards committees/trail s>ortation task force
■ TREE BOARD
Purpose: Develop and administer a comprehensive program for the management, maintenance,removal,
replacement,and protection of trees on public property.
Staff Liaison: Todd Prager—503-718-2700 or'Todd@tigard-or.gov
Web: %%,%vwtigard-or.gov/city hall/boards committees/tree board
BY LAWS OF TIDE QTY CENTER ADVISORY CONMUSSION
SECTION 1. CHARGE AND DUTIES
(a) The City Center Advisory Commission (the "Commission") has the powers
conferred by City Charter,the Tigard Municipal Code,the resolution
approving these bylaws, and such other powers as granted by the Tigard City
Council, but shall have no other powers. These by laws are adopted by
resolution of the Tigard City Council, are binding on the Commission, and
may be amended only by the City Council.
(b) It shall be the function of the Commission to act as an advisory body to the
City Center Development Agency(CCDA),the Urban Renewal Agency for
the City of Tigard, or the City Council as appropriate.
(c) The Commission is charged with advising the CODA on matters pertaining to
Urban Renewal Plan implementation and tax increment fund allocations for
the City Center Urban Renewal District. Recommendations pertaining to
policy, budget, and implementation of urban renewal projects identified within
the Urban Renewal Plan and/ or the annually adopted Downtown
Implementation Strategy and Work Program will be made to the CCDA or
City Council as appropriate for consideration, deliberation and action. The
Commission may also provide recommendations with regard to amendments
to the City Center Urban Renewal Plan.
(d) The Commission shall perform other duties as assigned by the CCDA.
(e) The Commission may form subcommittees to investigate areas relevant to its
charge or duties pursuant to this section.
SECTION 2. COMPOSITION
(a) The Commission shall consist of nine (9) members appointed by the City Council
who are residents of Tigard or own businesses or property within the City Center
Urban Renewal District with the following representation if possible:
(1) At least two (2) business owners or property owners whose business or
property is located within the City Center Urban Renewal District;
(2) Five (5) persons who are residents of Tigard and represent a cross-
section of interests in the community at large;
CCAC By-Laws
Page 1
(3) One (1) person residing within or adjacent to the boundaries of the
City Center Urban Renewal District;
(4) One (1) Tigard resident who possesses relevant professional expertise,
which could include but is not limited to, real estate development,land
use planning, affordable housing, or environmental design
(5) Two (2) alternates (non-voting) including one (1) at large resident of
Tigard, and one (1) business or property owner from within the City
Center Urban Renewal District
SECTION 3. APPOINTMENTS
(a) Council shall fill vacancies with individuals necessary to meet the
compositional requirements of above.
(b) In addition, Council shall determine a means of staggering appointments of all
current members initially using three (3) three-year terms, three (3) two-year
terms, and three (3) one-year terms.
(c) Appointments shall be made by the City Council with recommendations from
the Mayor.
SECTION 4. TERM OF OFFICE
(a) After the initial staggering of terms for current members as defined in Section
3(b) above, the term of office of all future, appointed members shall be three
(3) years or until their successors are qualified and appointed.
(b) All terms shall begin January Va and end December 31St.
(c) Any vacancy in the Commission shall be filled by appointment by the Council
upon recommendation by the Mayor for the unexpired portion of the term.
The unexpired portion of a tern does not count towards the two consecutive
terms limit in Section 4(d).
(d) Members may be reappointed for up to two consecutive three year terms. An
initial one or two year term under Section 3(b) does not count towards the
two consecutive terms limit.
(e) Members of the Commission shall receive no compensation for their services.
CCAC By-Laws
Page 2
SECTION 5. ORGANIZATION OF THE COMMISSION
(a) At its first meeting of the year, and thereafter annually,the Commission shall
elect a Chair and Vice Chair from its members who shall hold office at the
pleasure of the Commission.
(b) If the Chair or Vice Chair should resign, the Commission shall, at it next
meeting, conduct an election and provide a replacement.
(c) The Commission shall meet at least quarterly during a calendar year at a time
and place that is specified at least 5 days in advance.
(d) All meetings shall be conducted in conformance with Public Meeting Law.
(e A record of the Commission's proceedings shall be filed with the city
recorder.
SECTION 6. VOTING
(a) General procedures of the Commission, including voting,shall follow
Robert's Rules of Order.
(b) A majority of votes shall determine the official position of the Commission on
a given issue.
(c) Chair and Vice Chair shall vote on all matters before the Commission.
SECTION 7. COMMISSION MEMBER RESPONSIBILITIES
(a) Members of the Commission shall:
(1) regularly attend Commission meetings and contribute constructively to
discussions,
(2) consider and discuss issues from a Citywide perspective, as well as that
of particular stakeholders or interests,
(3) understand and be able to articulate the Commission's charge,
responsibilities and adopted, annual work program,
(4) strive to reach consensus on matters under consideration,
CCAC By-Laws
Page 3
(5) act with respect and consideration for the viewpoint of others,
(6) review and provide comment on reports,presentations, and
recommended policies or strategies related to Downtown
redevelopment before the Commission, and
(7) vote on motions in front of the Commission, except where reasonable
abstention is necessary.
(b) Commission members may engage in general discussions regarding its charge,
responsibilities or projects within the Urban Renewal Plan or Downtown
Implementation Strategy, but shall not discuss specific real estate projects or
proposals with potential developers or property owners without the
authorization of the CODA.
(c) In addition, members shall not make representations on behalf of the City of
Tigard or CCDA without authorization.
(d) Members shall not make representations on behalf of the Commission
whether intentional or not, without the authorization of the Commission.
SECTION 8. ATTENDANCE
If a member of the Commission is unable to attend a meeting,he or she is expected to
notify the Chair or Vice Chair. If any member is absent from any six (6), regularly
scheduled meetings within one year or three (3) consecutive meetings without reasonable
cause, the issue shall be placed on the upcoming agenda, and upon majority vote of the
Commission that position shall be declared vacant. The Conunission shall forward its
action to the Mayor and Council,who shall fill the vacant position.
SECTION 9. QUORUM
At any meeting of the Commission, a quorum shall be a majority of the current
members of the Commission. No action shall be taken in the absence of a quorum
except that the meeting may continue with discussion on agenda items. For the
purposes of forming a quorum, members who have disqualified or excused themselves
from participationin any matter shall be counted as present.
In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall
notify the Commission members in advance so that a decision maybe made whether
to meet and take no action on agenda items or to reschedule to a different time.
CCAC By-Laws
Page 4
SECTION 10. REMOVAL OF MEMBERS
(a) The City Council may remove members of the Commission in accordance with
Section 8 Attendance.
(b) The Council may also remove members at its sole discretion.
(c) The Commission may make a recommendation to Council for the removal of a
member for failure to comply with Section 7 Commission Member
Responsibilities. The Commission shall forward a recommendation for
replacement to the Mayor and Council in a timely manner.
SECTION 11. ANNUAL REPORT OF THE COMMISSION
(a) Not later than December 1 of each year, the Commission shall prepare and file
its Annual Report to the CCDA.
(b) The Annual Report shall include a summary of key activities and proceedings
and any specific suggestions or recommendations which the Commission
believes would assist its mission or the overall goals for the Downtown.
(c) The Annual Report shall not be submitted unless approved by the Commission.
CCAC By-Laws
Page 5
CITY OF TIGARD, OREGON
r ORDINANCE NO. 99- M
AN ORDINANCE DECLARING A NEED FOR ESTABLISHING THE CITY CENTER DEVELOPMENT
AGENCY AND C-RZATING THE CITY CENTER DEVELOPMENT CON.MISSION.
WHEREAS, It has been determined that the city center study at,--& economic
vitality and development activity lags behind other areas in the city; and
WHEREAS, primary obstacles to attracting private development in the area are:
lack of access, circulation and parking, mixes land uses, underutilized land,
small individually owned parcels, lack of positive image and identity and
public facilities adequate to meet future growth; and
WHEREAS, the City Council is interested in focusing efforts in the city center
area that will assist in overcoming those obstacles and encourage economic
growth in the area; and
WHBREA&, the obstacles identified as hindering private development in the city
center area qualify as "blighting conditions" under ORS Chapter 457; and
WHEREAS, formation of the City center Development Agency as an Urban Renewal
Agency will allow the city to utilize the tools provided for in ORS 457.
THE CITY OF TIGARD ORDAINS AS FOLLOWS:
section 1: Declaration of eliaht. Pursuant to ORS 457.035, the Tigard City
Council declares that blighted areae now exist in the City and that
there in currently a need for an urban renewal agency to function
in the City of Tigard.
SectJQr 2: Agency Title. The urban renewal agency created by this ordinance
shall be known as the City Center Devolopmwnt Agency.
62:;tipn 3: Membership. The City Center Development Agency shall be comprised
of members of the Tigard City Council as it lawfully exists from
time to time. Any change in memborship of the Tigard City Council
shall automatically, and without need for further legislative
action, constitute an identical change in the membership of the
Cit',• Center Development Agency.
Section 41 Porwerg. Subject to the limitations Imposed by Section 5 of this
ordinance, the City Center Development Agency shall have authority
to exercise all powers available to the agency under ORS Chapter
457, including, but not limited to, the power of eminent domain.
The powers conferred to this agency by ORS Chapter 457 are in
addition and supplemental to the powers conferred by any other law.
Section 5: Limitations. Any act of the City Center Development Agency shall
be considered the act of the urk•�n renewal agency only and shall f
not be considered an act of the Tigard City Council, even though
nmmbership of both are idential.
ORDIPmNc3 NO. 89-0�_
Page 1
The City Center Development Agency shall not exercise any power
which, by, charter, requires voter approval.
Section 61 Advisory Commission The City Center Advisory Commission is hereby
established. The Commission shall be comprised of seven to twelve
members appointed by the Tigard City Council. The purpose of the
Commission Ls to assist in implementation of the City Center
Development Plan, to make recommendations to the City Center
Development Agency and to help inform Tigard's citizens of the
Plan's content and activities.
Section 7t Savings clause. If any section or portion of tris ordinance is
determined to be unconstitutional or otherwise unlawful, the
remaining sections and portions of this ordinance shall be
severable and shall remain in effect.
Section 81 Effoctivg_Date. This ordinance shall be effective 30 days after
its passage by the Tigard City Council, approved by th3 Mayor, and
posted by the City Recorder.
PASSEDt By Lwcn, ryio g6 ^ vote of all Council members present after
being read by number and title only, this J,)M day of
�C'hr11 Cc r''�1 1989.
rr', /
{ Cather- As Wheatley, 'Deputy Rgorder
APPROVSDt This /-3t" day of / �� Q.l. , 1989.
�j
Gerald R. Edwards, Mayor
Approved as to forms
d f, z4S,
City Attorn y
L�ir,�4y
Date
ORDINANCE No. 89— 05
Page 2
CCAC Goals 2009
On April 8,2009 the CCAC met to approve its goals for the coming year. As always, our primary
goal is to uphold our charge to advise the CCDA on matters pertaining to Urban Renewal Plan `
implementation and tax increment fund allocations for the City Center Urban Renewal District.
While the Commission will accomplish many goals this year,the following represents the items
the CCAC believe deserves specific attention.
1. Downtown Land Use& Design Code
a. Review land use&design code
b. Participate in public hearings and open houses
c. State formal position to City Council
2. Downtown Circulation Plan
a. Participate in publiclbusiness outreach
b. Participate in open houses
c. State formal position to City Council
3. Main Street Green Street
a. Participate in public/business outreach
b. Provide on-going feed back/recommendations to Council
4. Storefront Improvement Program
a. Promote benefits and opportunities to business community
b. Participate with Staff in developing 2 project models
i. I large scale(full fagade development)
ii. 1 small budget(ie: paint, awnings, planters)
5. Tigard Transit Center
a. Review study as presented to CCAC
b. Provide feedback and recommendations to Council
6. Review, participate as needed, and Provide on-going feedback/recommendations for
the following projects:
a. Burnham Street
b. Lower Fanno Creek Park
c. Greenburg Intersection
d. 99 Urban Design and Hall/99 Intersection
Long-term Goals
1. Continually improve CCAC processes and procedures including, but not limited to:
a. New Member Orientation
b. Efficiency of meetings and agendas
c. Annual calendar development
2. Increase our awareness of the impact our work has on the community
a. On-going outreach to businesses and local community
b. Continually work to increase transparency with citizens
c. Continually work to improve communication with council and staff
3. Perform other duties as assigned by CCDA
2oo9 Annual Report of the City Center Advisory Commission
In April 2009, the City Center Advisory Commission (CCAC) for the first time adopted
goals for calendar year 2009. A copy of those goals is appended to this report as
Attachment A. The agenda for the CCAC for the balance of 2009 was largely devoted to
developing and implementing those goals. This report is organized around that
framework. Unless otherwise noted, all dates occurred within calendar year 2009.
Goal No. 1 - Downtown Land Use & Design Code
o Review land use & design code
o Participate in public hearings and open houses
o State formal position to City Council
The joint TPC/CCAC Commission Advisory Team (appointed in 2007) completed its
work with consultants from SERA Architecture and Angelo Planning and presented a
draft code to the CCAC. The CCAC analyzed and debated the proposed revisions to the
land use and design in three meetings during June and July, and endorsed a revised
draft on July 8, and forwarded the draft code to the TPC for its consideration.
The proposed revisions of the land use and design standards for the URD were
presented and displayed to the public at an open house held in late July. CCAC
members and city staff were available to discuss the proposed revisions with Tigard
residents. The TPC unanimously endorsed the proposed code on October 19, and is
anticipated that the code will be placed before the City Council on December 8, 2009 for
final action.
Goal No. 2 - Downtown Circulation Plan
o Participate in public/business outreach
o Participate in open houses
o State formal position to City Council
1
The CCAC began its work on a downtown circulation plan in two meetings in April by
discussing and marking up a conceptual diagram and identifying values to be served by
revisions to the transportation system. City staff then utilized the marked-up diagram
and the statement of values in orienting the work of the consultants retained to develop
the Plan. The CCAC worked with representatives from the project consultants, SERA
Architects, from July through September. The circulation plan concepts were also
presented to the public at an open house in July.
In September, the CCAC endorsed one of two options presented by the consultants.
With that endorsement,the circulation plan has been forwarded to be evaluated as part
of the Transportation System Plan (TSP) update and review by the City's Transportation
Advisory Committee. It is anticipated that the circulation plan will come before the
CCAC again for final consideration prior to the public hearing process leading to plan
adoption.
Goal No. 3 - Main Street Green Street
o Participate in public/business outreach
o Provide on-going feedback/recommendations to Council
Several members of the CCAC paired up with representatives of City staff during June to
contact Main Street businesses and property owners,to explain the Main Street Green
Street project, to hear their concerns and answer their questions. The outreach effort
produced generally positive responses. Questionnaires that were completed during the
interviews were forwarded to City staff. It is the CCAC's understanding that safety
concerns will be considered and addressed internally, while the balance of the public
input will be provided to the consultants to be retained by the City to oversee and
coordinate the project.
Information on the Main Street Green Street project was presented to the public at an
open house in July. CCAC members and City staff were present to discuss the project
and answer questions.
2
It is anticipated the City will have a finalized work program with a consultant by the end
of the year. The CCAC will function as the Citizen Advisory Committee for that project,
and will continue to assist the consultant with public outreach.
Goal No. 4 - Storefront Improvement Program
• Promote benefits and opportunities to business community
o Participate with Staff in developing project models
The CCDA and the CCAC formed a joint subcommittee, which first met in June, to
develop and implement a pilot commercial fagade improvement program in the URD.
Through the efforts and with the input of the subcommittee, the City issued a request for
qualifications and retained LRS Architects as the on-retainer architecture firm for the
fagade improvement program. At its October meeting, the CCAC met with a
representative of the firm to discuss the program's goals and implementation. It is
anticipated that the program will be up and running and applications from eligible
property and business owners will be actively solicited starting in November.
Goal No. 5 - Tigard Transit Center
o Review study as presented to CCAC
o Provide feedback and recommendations to CCDA
In August, the CCAC heard the presentation and received the written report of Johnson
Reid, the consultant on land use economics retained by the City to analyze the feasibility
of high-density mixed-use development of the Tigard Transit Center site (as well as an
adjacent privately-owned parcel). The results were disappointing. The consultant
concluded that, in current market conditions, the contemplated development of the
Transit Center site would not generate sufficient income to offset the relatively high
costs of construction. The consultant's report was forwarded to the CCDA without a
recommendation.
3
It is anticipated that the CCAC will return to the topic of development on the Transit
Center site in 2010. The parcel is central to the URD,both in location and in potential
significance. Tri-Met, the present owner, is apparently a willing seller (under the right
circumstances). The opportunity cannot be ignored.
Goal No. 6 - Review, participate as needed, and provide on-going feedback/
recommendations for the following projects:
• Burnham Street.The CCAC continued to monitor the Burnham Street project as a
follow-up to outreach undertaken in 2008 by CCAC Chair Ellis Gaut and Mayor
Dirksen. This outreach played a role in the ultimate acquisition of necessary
ROW, and the subsequent awarding of the construction contract and the
groundbreaking for the project on October 20.
• Lower Fanno Creek Park. Preliminary work was completed in August 2009 and
the CWS re-meander of creek and bridge replacement will start summer 2010.
This work implements recommendations of the Fanno Creek Park and Plaza
Master Plan which was worked on by members of the CCAC.
• 99W Urban Design. CCAC commissioners attended review meetings and
provided feedback to the University of Oregon graduate students working on the
project.
• Hall/99W Intersection work. Information on the reconfiguration of the
Greenburg Road/Pacific Highway and the Hall Boulevard/Pacific Highway
intersections were presented to the public at an open house in July. CCAC
members were paired with City staff for those presentations.
Long Term Goals
The CCAC continued to improve its processes and procedures through the year.
Currently the commission is working to create a new member orientation program. The
CCAC undertook a training session in August to improve its agenda setting and meeting
procedures. The adoption of goals for the first time in the commission's history is also
4
an indication of its continuing commitment to self improvement. In January the CCAC
held its first retreat and currently the commission is planning another retreat for 2010.
Another long term goal is the continual improvement of outreach to businesses and the
local community. In 2009 this took the form of implementing many of the principles
contained within the Preliminary Recommendation on Organizational Leadership and
Capacity in Downtown, a report presented to the CCDA in February. An example of this
implementation is the outreach undertaken in support of the Main Street Green Street
project.Another example of principles contained within the preliminary
recommendation is the facade improvement program currently being formed.
The CCAC appointed a Stakeholder Outreach Committee in March and this committee is
preparing a survey on business conditions in downtown to be distributed before the end
Of 2009. This survey will help to shape a formal recommendation regarding business
and organizational policy in downtown. It is anticipated that the CCAC will return to this
topic in 2010.
•
5
Tigard Downtown Action Plan--3 year
6-Mar-08 Draft
Project/Action Year 1 Year 2 Year 3 Future
Items in "italics -New tasks requiring funding FY08-09 FY09-10 FY10-11
Facilitation of Redevelopment Projects
Downtown Development Opportunity Sites-Program
Identify Opportunity sites for redevelopment x x x
Development Program for Land Assembly/Marketing x
Density Bonuses for Housing x
Relocation City Public Works Yards x
Redevelop City Public Works Facility-Hall Blvd 1
Burnham St. x
Facilitate redevelopment of the two shopping centers x x x
" Hire Retail Consultant to attract new retail
devleo ment x
eve op a branding campaign for owntown x
Main Street
Storefront Fa ade Improv ment Program x
Redesign/Construct North Half RR to Greenberg Rd x
"Create a Main Street commercial redevelopment
loan or grant program x
"Create a Main Street storefront improvement
program-duplication x
" Create Development Opportunities Study for
Main Street and Burnham Street to Ash St. x
Land Use—Regulations/Design Guidelines
Land Use/Building Types Refinement x
Design Guidelines x
Land Use Regulations x
Transit Center
Planning x x
Commuter Rail Block/Joint Development x
Downtown Housing Development
Housing Study x
Housing Program Estimate x
Implementation x x
"Create a Development Opportunities Study(DOS)
Program to encourage property owners to explore
redevelopment. x
Performing Arts/Recreation Center
Performing Arts Use/Preliminary Siting x
Performing Arts Use/Feasibility Study x
Land Disposition/Acquisition x
Downtown Action Plan
Page 1
Tigard Downtown Action Plan--3 year
Project/Action Year 1 Year 2 Year 3 Future
FY08-09 FY10-11 FY11-12
Improvement of Fanno Creek Park & Open
Space System continued
Fanno Creek Park/Public Area
Plaza/Private Development Feasibility Stud x
Land Acquisition(floodplain properties) x x
Land Acquisition Public Area x
Fanno Creek Realignment&Restoration x x
Park Restoration x x x
Public Area Improvements x
Urban Creek 1 Green Corridor
Alignment Options x
Feasibility Study x
Preliminary Design x
Land Disposition x
Final Design&Engineering x
Construction x
Ash Ave.Street/Open Space Design x
Rail to Trail Hall to Tiedemann St.
Planning I Design x x x
Construction
Hall Blvd-Commuter Rail Segment x
Main St.to Tiedeman Segment x
Development of Comprehensive Street&
Circulation System
Downtown Circulation Plan
Revise Circulation Plan x
Streetsca a Enhancement Program
Burnham St.Construction x x
Commercial Street Main to Lincoln--Construction x
Commercial St. Hall to Main St. x
Scoffins St. x
Downtown Action Plan
Page 2
•
i
Tigard Downtown Action Plan--3 year
Project/Action Year 1 Year 2 Year 3 Future
FY08-09 FY10-11 FY11-12
I
Development of Comprehensive Street &
Circulation System (continued)
Streetscape Enhancement Program
Main Street
Main St.Comprehensive Improvements
Design x x
Construction x x
Ash Avenue Improvements
Ash Ave. Burnham St.to Rail
Engineering/ROW x
Construction x
Ash Ave.North--Design/Construction x
Ash Avenue Fanno Creek to Burnham St. x
RR At-Grade Crossing
Initiate Vehicular Crossing Negotiations x
Pedestrian Crossing x
Vehicle Crossing x
Open Space Design x
Burnham St.to Fanno Overlook x
Ped/Bicycle Bride x
Terminus to RR Tracts x
Hall Blvd./99W Downtown Gateway
Gateway Conceptual Design x
Intersection Design Input/Washington County x
ROW Acquisition x
Intersection Construction x
Final Design(Gateway) x
Gateway Construction x
Downtown Alternative Access Studies 1 Projects
Downtown Alternative Access Stud -TSP x
Scoffins/Hall Blvd/Hunziker Realignment x
Pedestrian/Bike Plans
Update Plan x
Parking Management Plan
Monitor Parking in Downtown x x x x
Shared Parking Program x
Employee Parking Areas Off Mart St x
Determine Catalyst Project Impact x
Prepare Parking Stud /Plan x
Downtown Action Plan
Page 3
Work Items Completed FY 07-08
Market Analysis/Development Strategy
Identify Opportunity sites for redevelopment
Commuter Rail Station
Shelter Upgrade-Commuter Rail
Initiate discussions with USPS Post Office -removed
Fanno Creek Park&Plaza Master Plan
Funding Strategy/Parks System Master Plan
Public Use Area Design
Main Street Safety Improvements
Main Street"Brand Tigard"Improvements
Burnham St.-Final design/ROW
Farmer's Market-Site Location
Greenberg Rd/99W/Main St./ Center St.Intersection
Removed-Post Office-Refocation Stud /Facilitation
Ash Ave.North Feasibility Stud
Traffic Analysis--Greenberg Rd/Tiedeman /N.Dakota
Downtown Action Plan
Page 4
Downtown Actions from October 2002—November 2008 (chronological)
• Council approves IGA with TriMet for development of commuter rail station in Tigard—
October 2002
• Council establishes the Downtown Task Force to provide direction to develop a Downtown
Plan—November 2002
• Council establishes Downtown Taskforce to recommend design elements for the Tigard
Commuter Rail Station—November 2002.
• City obtains TGM grant to develop a downtown plan- 2004
• Council establishes City Center Advisory Commission (CCAC)—May 2005
• Tigard Downtown Improvement Plan completed and accepted by Council in September
2005
• CCAC established as advisory commission focused on urban renewal efforts in downtown
• Urban Renewal Plan is developed and adopted by Council—December 2005
• Council approves and allocations funds for upgrading the Commuter Rail Station with a
traditional shelter design- February 2006
• Urban Renewal Ballot Measure passes authorizing the use of Urban Renewal and tax
increment financing in Downtown—May 2006
• First annual Tigard Downtown Implementation Strategy is developed and adopted by
Council—August 2006
• Tigard Downtown Streetscape Design Plan is accepted by Council—September 2006
• Tigard hosts League of Oregon Cities seminar on Tigard's Downtown Planning efforts—
September 2006
• CCAC develops and works with Council to adopt new By Laws—October 2006
• City of Tigard is awarded a League of Oregon Cities Small City Citizen's Planning award for
citizen involvement for the Tigard Downtown Improvement Plan—2006
• City receives largest grant in history-$2.5 million for redesign / construction of Main St.
(railroad to southwest entrance at 99W)—March 07
• Council approves IGA with Clean Water Services (CWS) to form partnership to develop
Lower Fanno Creek Park—March 2007
• City Council,Citizens and Staff travel to Port Moody,B.C. to learn about how their
community creates a high density,pedestrian-scale,liveable City—August 2007
• Council selects location for Downtown Public Plaza—August 2007
• City develops Memorandum of Understanding(MOU)with Stevens Marine to develop an
Option Agreement for purchase of their property for use as the Downtown Plaza—
September 2007
• Leland Development Strategy completed and accepted by Council—October 2007
• Master Plan for Fanno Creek.Park&Plaza is developed and adopted by Council- February
2008
• Burnham Street final design is completed,and City forms team to work with property
owners to acquire needed right-of-way for construction—August 2008
• City develops a draft set of new land use regulations and design guidelines using a modified
"form-based"code for Downtown—September 2008
Downtown.-Actions List 2002-2008
Page 1
• Development and negotiations of an Option Agreement for purchase of the Stevens Marine
underway—August 2008
• Lower Fanno Creek Park—Contract award to develop construction documents and
permitting for construction of Phase I in Summer 2009—October 2008
• City works with U of O to develop the Tigard Downtown Future Vision:A Refinement of
the TDIP—November 2008
• City develops IGA with TriMet to study potential redevelopment of the TriMet Transit
Center—December 2008 (anticipated)
• City to begin final design of Main Street with anticipated construction FY 2011-12—Jan
2009 (anticipated)
Downtown actions List 2002-2008
Page 2
ACRONYMS USED IN CCAC DISCUSSIONS
BID Business Improvement District
CAC Citizen Advisory Committee
City Center Advisory Commission
_JA City Center Development Agency
CWS Clean Water Services, local authority for sewage treatment,storm water run-off.
DEIS Draft Environmental Impact Statement.
DLCD Oregon Department of Land Conservation and Development,a state authority overseeing land use and related matters.
EA Environmental Assessment.A statement discussing the potential environmental impacts of a proposed public project and
providing rationale that the project does or does not require additional rigorous study through the EIS process.
EID Economic Improvement District
EIS Environmental Impact Statement.A lengthy and more thorough examination of environmental impacts of a proposed
public project.
HCT High capacity transit. Fixed guide way public transit systems operating daily at frequent service intervals. Example:MAX
LRT Light rail transit. Example:WES.
LUBA Land Use Board of Appeals,a state body that hears appeals to local zoning decisions.
MAX The Portland Metro Area system of high capacity transit.
METRO The regional government of the city of Portland and surrounding suburban cities.
MSTIP Major Streets Transportation Improvement Program. A Washington County program for funding street improvements.
National Environmental Protection Act,a federal act requiring, amongst other things,environmental reviews before major
NEPA public projects are undertaken. See EA,EIS.
ODOT Oregon Department of Transportation
Oregon Transportation Investment Program,a state program for road and highway improvements.
C Portland Development Commission,the oversight authority of urban renewal in the City of Portland.
PPO
RFP Request for Proposal
RFQ Request for Quote
ROW Right of way
System Development Charge,an assessment charged to a developer at the time a property is developed to help support the
SDC expansion of city services.
TAC Technical Advisory Committee
TCDBA Tigard City Downtown Business Association
TDIP Tigard Downtown Improvement Plan
1.)Tax Increment Financing. In Oregon TIF treezes the assessed value of a property(with adjustments for inflation)at a set
amount, and taxes on that amount continue to be distributed as normal. Taxes levied against improvements or increases in
TIF the value of the property above and beyond the initial value go towards a separate fund. An urban renewal district is an
example of TIF.
2.)Transportation Impact Fee,a form of SDC used to mitigate for development impacts to the transportation system.
TSP Transportation System Plan
TPC Tigard Planning Commission
TVFR Tualatin Valley Fire& Rescue
URD Urban Renewal District
WES Westside Express Service light rail transit serving Beaverton,WA.Square,Tigard,Tualatin,Wilsonville.
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Wit—' .vim:'• _... _. -'�.r -_
Phase 3 4'
Phase 1
Burnham St from Ash to Main:
1,
Y x yy i
OAsh
• • Ride:A • • i .a 4
•Roadway• 1 1 20 10) �I •c.,#•.• Excavation,Burnham St. I to
Excavation to Base Rock
f,Sidewalk Completion
cing (Nov. 2009-Dec. 2009)
-
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4`b Quarter Update of 2009 CCAC Goals
1. Downtown Land Use & Design Code
a. Review land use &design code
b. Participate in public hearings and open houses
C. State formal position to City Council
➢
Update
• ODOT feedback received and incorporated
• Planning Commission Workshop/Public Hearings-
September 21, October 5 and 19, and December 7
• Council Workshops- October 20, December 15, January 19
• Council Public Hearing—potential adoption-January 26
2. Downtown Circulation Plan
a. Participate in public/business outreach
b. Participate in open houses
C. State formal position to City Council
➢ Update:
• CCAC forwarded alternative for further analysis
• Currently being evaluated as part of Transportation System Plan
• Draft Report to be presented to Council in January 19`s workshop for comment
• To return to CCAC for consideration of recommendation
3. Main Street Green Street
a. Participate in public/business outreach
b. Provide on-going feedback/recommendations to Council
➢ Update:
• Contract scope negotiation in progress
4. Storefront Improvement Program
a. Promote benefits and opportunities to business community
b. Participate with Staff in developing pilot project
➢ Update:
• Work program approved- CCDA and CCAC- October
• 1 st application received (Tigard Liquor Store) and design assistance in progress
• Additional outreach to Main Street property/business owners planned
5. Tigard Transit Center
a. Review study as presented to CCAC
b. Provide feedback and recommendations to CCDA
➢ Update:
• Project complete
6. Review,participate as needed, and Provide on-going feedback/
recommendations for the following projects:
➢ Updates:
a. Burnham Street-
Phase 1: Ash Ave (Burnham to Park and Ride) has begun
(See Attached Map for schedule)
b. Lower Fanno Creek Park
• CWS re-meander of creek and bridge replacement to start summer
2010.
C. Greenburg Intersection
• Contract out to bid in February 2010 for construction in summer `10.
d. 99W Urban Design and Hall/99W Intersection
• 99W Urban Design-Vision document to be completed by January.
• 99W and Hall Intersection- Contract out to bid in February 2010 for
construction in summer`10.
• Land reserved for gateway
Long-term Goals
1. Continually improve CCAC processes and procedures including, but not limited
to:
a. New Member Orientation
b. Efficiency of meetings and agendas
C. Annual calendar development
➢ Update:
• New member orientation scheduled
• 2010 Retreat planned
2. Increase our awareness of the impact our work has on the community
a. On-going outreach to businesses and local community
b. Continually work to increase transparency with citizens
C. Continually work to improve communication with council and staff
➢ Update:
• Articles on Storefront Improvement Program in Tigard Timer and Daily Journal of
Commerce
• Joint sessions planned with CCDA in December 2009 and February 2010
3. Perform other duties as assigned by CCDA
t
City of Tigard
City Center Advisory Commission
Organizational Leadership and Capacity in Downtown Tigard
2009 Downtown Questionnaire Results Summary
January 13, 2010
Prepared by:
City Center Advisory Commission
Stakeholder Outreach Committee:
Carolyn Barkity
Alexander Craghead
Pete Louw
Martha Wong
2009 Downtown Questionnaire Results Summary
2
Content& Background
In January,2009,the City Center Advisory Commission (CCAC)presented its Preliminary
Recommendation on Organizational Leadership& Capacity in Downtown Tigard to the City Center
Development Agency(CCDA).That recommendation laid out five specific actions for the City to
undertake:
1.)Setting of a downtown business strategy/policy.
2.)Improve public outreach efforts.
3.)Improve the local business climate.
4.)Consideration of a project-based grant program.
5.)Fast-tracking URD catalyst projects.
Following the presentation of the Preliminary Recommendation, the CCAC formed a committee,the
Stakeholder Outreach Committee, to help to shape a final recommendation.In order to achieve this final
recommendation,a questionnaire was created by the committee and circulated among downtown
stakeholders in November,2009. This report discusses the results of that survey.
Review of Preliminary Recommendation:
The following is the Preliminary Recommendation sent to the CCDA in January 2009.
Take a different approach. This option contemplates that the best way of achieving the goals set
out for the Commission is to utilize a variety of approaches [as outlined below]rather than
funding a specific association.
After careful consideration,the CCAC believes that there are other approaches to better achieve
organizational and leadership capacity in Downtown Tigard.
The CCAC believes that a conventional approach would invest far too much time,money,and effort in
organizational development,rather than making direct and meaningful improvements in the concerns
outlined in the goals section of this recommendation. However,the CCAC also believes that the City does
have a role in supporting the development of downtown that goes beyond providing major infrastructure
improvements.These actions may include activities ranging from marketing and branding to maintenance,
event hosting, and the fostering of better communication.
The CCAC believes that the best way to achieve these goals is on a case-by-case basis with solutions
tailored to specific problems. While identifying a customized,unified strategy towards engaging the
downtown will take more time than an "off-the-shelf'approaches such as an association,a decentralized
approach has the benefit of being able to be implemented far quicker. Targeted efforts at outreach,business
support,and communication can be implemented and adjusted based on how staff resources are allocated as
well as on the project priorities of the City/CCDA.
There are specific actions that the CCAC recommends the City take to help foster an environment in which
all stakeholders may thrive.These include:
• Setting of a downtown business strategy/policy. Although the CCAC has made many
recommendations for downtown projects as part of the urban renewal district,so far the commission has
not developed an area business policy for the City.Yet urban renewal projects will greatly shape land
use,rent rates,and the character of the business environment within downtown. The CCAC feels that it
should take the time as soon as practical to examine what its economic development goals are within
downtown, including what kind of businesses it is hoping to retain and/or attract,and then use this
policy as as approach to shape urban renewal activities.
• Improve public outreach efforts.The City can work towards fostering better relationships between
itself and stakeholders by utilizing creative approaches to public input that would maximize
communications. This might include greater one-on-one communication with key stakeholders,as well
as using less traditional input approaches such as charrettes and public workshops.
• Improve the local business climate.The City should examine the local business climate with an eye
1
2009 Downtown Questionnaire Results Summary
3
towards making improvements that would lead to greater success in downtown. Actions might include
the revision of"red tape" in downtown to make doing business easier, as well as engaging directly in
marketing&economic development activities
• Consideration of a project-based grant program.The CCAC recognizes that third parties such as
associations frequently are able to field interesting project ideas that are beneficial to downtown.The
CCAC therefore recommends that if the City wishes to fund such activities within downtown,that it
establish a clear and fair grant-based approach to the process.This would allow any organization
meeting qualifying criteria to apply for and potentially receiving funding for activities on a project
basis.This approach would largely eliminate many of the political pitfalls of direct funding and further
would clearly measure the disbursement of funds against clear goals for downtown.
• Fast-tracking URD catalyst projects. The City should make catalyst projects such as the public plaza
and various street improvements their number one priority and do everything within reason to achieve
them in the near term.This may include being willing to undertake an unusually high degree of
stakeholder communication as well as using a greater variety of approaches to complete these projects.
This recommendation meets the four goals identified earlier in this document:
1. Better champion and implement projects.By concentrating on making improvements directly"in the
ground"rather than on organization building,the City will be able to make a direct and beneficial
impact on Downtown Tigard more efficiently.
2. Manage the downtown at both the private and public levels. This recommendation recognizes the
inherently individualistic nature of Downtown Tigard's private sector. Rather than attempt to change
that, this option honors that uniqueness and instead works to find nontraditional solutions that will
encourage individual private sector stakeholders to manage their portions of downtown better.
3. Bring stakeholders together for Place Making.Rather than expending funds and time on the creation
of a new organization,the City has shown it is more than capable of bringing stakeholders together to
undertake Place Making,most notably through the award-winning TDIP process.The City would best
achieve Place Making by building on this experience and taking a central role in such efforts.
4. Strengthen relationships and improve communication between City and stakeholders. Currently
there are numerous URD projects and efforts that will require public input. The City should utilize these
requirements to take creative approaches that will build synergies between public input and community
building.
Questionnaire overview.
A questionnaire was prepared in October 2009 by the Stakeholder Outreach Committee. It consisted of
twelve questions,generally skewed towards being open ended so as to allow for the widest variety of
answers.
The questions asked were grouped around the recommendations made in the Preliminary Recommendation
as follows:
CCAC Recommendation: develop a business strategy.
1.)If we were to have a business strategy,what kind of business environment would you want to
see encouraged?
2.)In your view,what are the greatest challenges to doing business in downtown Tigard?
3.)When did you open a business in downtown Tigard and why do you continue to do business
here?
CCAC Recommendation: improve public outreach.
4.)Do you feel the city includes and informs you?
5.)How can the city better include and inform you?
6.)Are there specific ways you prefer to be communicated with?Examples: email,phone calls,
letters, fliers, web site,etcetera....
2009 Downtown Questionnaire Results Summary
4
CCAC Recommendation: improve the local business climate.
7.)How can we help and encourage businesses to locate in downtown?
8.)Are city policies and regulations supportive of business downtown, and if not where do we
need to make improvements?
9.)What other things could we do to improve business in downtown?
CCAC Recommendation: establish grant programs.
10.)The city currently is establishing a storefront improvement program. Should the city also
consider grants for other small projects--events,small public improvements,public art,etc... --
in downtown?
11.)Do you have some project ideas?
CCAC Recommendation: focus on completing urban renewal projects that generate economic activity.
12.)Of the downtown projects listed in the city's 2009-2014 Capital Improvement Plan (see list
below)which one or two are most important to downtown,and why?
• Hall Blvd. at Highway 99W Gateway. Creates an aesthetic gateway treatment at Hall&
99W.
• Scoffins/Hall/Hunziker Realignment. Relocates the south end of Scoffins at Hall Blvd. to
meet Hunziker Street.
•New Public Works Facility.Constructs a new Public Works facility outside of downtown
freeing up 7 acres of public land in downtown for redevelopment.
•Fanno Creek Plaza.Creates a public plaza and event space near Main&Burnham adjacent
to the existing Fanno Creek Park.
•Fanno Creek Park. Restores habitat in the existing park,relocates and rebuilds trails, creates
a new"upland"park adjacent to proposed plaza.
•Trails Projects(Various).Completion or extension of multi-use trails connecting downtown
to other nearby neighborhoods and areas.
• Sidewalk Projects(Various).Completion or construction of sidewalks on streets within or
leading into the downtown.
Over 400 questionnaires were mailed out with return addressed envelopes postage paid during early
November,with a two week deadline for returns.Thirty-four responses were returned,representing an
approximately 8.5%return rate.
Questionnaires have some inherent limitations. Respondents are self-selecting,which tends to bias
responses towards critical and praising extremes.Further,questionnaires are prone to receive responses that
do not address the questions provided.
Questions 1-3 Results
Questions 1 through 3 were meant to address the recommendation of creating a business strategy for
downtown Tigard.
1.)If we were to have a business strategy,what kind of business environment would you want to
see encouraged?
-44%Described a picture of what they would like the final outcome of downtown to be. General trends
included pedestrian activity, entertainment,small retail,and activities that would keep people in the area
for a given length of time.—18 percent pointed to problems needing solutions,such as a perception of high
taxes and fees and a city not friendly towards business. About 15%supplied no answer to the question.
—9%advocated no changes. One respondent openly opposed city involvement in economic development.
1
2009 Downtown Questionnaire Results Summary
5
2.)In your view,what are the greatest challenges to doing business in downtown Tigard?
--44%mentioned traffic or accessibility as a challenge to doing business in downtown.—41%mentioned
parking access.Note that in some cases it was not the existence but the quality of parking that was
mentioned.—12%faulted the City via taxes,regulations,and--12%pointed to the businesses themselves,
either from lack of cooperation or from the lack of the right mixture.—9%mentioned poor aesthetics.
Lesser factors mentioned were environmental concerns,and lack of residents.Two did not answer,and two
saw no problems with the current conditions.
3.)When did you open a business in downtown Tigard and why do you continue to do business
here?
—26%during the 2000s,---26% in the 1990s, —9% in the 1980s,—9% in the 1970s,—12% in the 1960s,one
in the 1950s and one in the 1930s, and 18%not answering.
For reasons to stay in Tigard,—18%cited closeness to their customers,—12%felt that moving would cost
too much,—12%liked the atmosphere of the community,---12%felt the location was convenient.Other
factors mentioned included visibility,interest in the future of the area.—18%provided no response.
Questions 4-6 Results
4.) Do you feel the city includes and informs you?
--35%said yes the city includes and informs them,—26%said"okay",—15% indicated that they did not
feel included or informed,—9%felt that the City does not listen to them,and---15%did not answer.
5.)How can the city better include and inform you?
—35%indicated a functional suggestion,ranging from a preference of format of communication to the
establishment of newsletters,email lists,a nd other forms,---15%were satisfied with current methods,
—12%provided off topic answers,—9%replied indicating the need for the City to listen to them more or
stating that the City did not conduct business at convenient times.
6.)Are there specific ways you prefer to be communicated with?Examples: email,phone calls,
letters, fliers,web site,etcetera....
--53%preferred email,—35%preferred letters,—18%fliers,—15%personal visits such as coffee or a drop-in,
two mentioned web sites, and--15%did not answer.
Question 7-9 Results
7.)How can we help and encourage businesses to locate in downtown?
Traffic and access,streetscape improvements,and general cleanliness and state of repair issues each tied
with--12%, parking,tax reduction,and business mixture all tied at—9%,two proposed regulatory reforms.
Less support was received for direct funding(grants or loans),regulatory reform, looser signage rules,
marketing projects or themes.Two were opposed to any programs at all,—12%answered off topic,and
—18%provided no answer.
8.)Are city policies and regulations supportive of business downtown,and if not where do we
need to make improvements?
—26%said no,—18%said yes,—12%provided off topic answers,--41%did not answer. Few provided
illustrations of what to change,but those who did,—24%suggested reductions in regulations.
1
2009 Downtown Questionnaire Results Summary
6
9.) What other things could we do to improve business in downtown?
—15%said improve parking experiences,—12%improve traffic/access,—12%improve streetscape.Other
ideas suggested included direct redevelopment activities,marketing,and safety improvements,as well as
reduction in taxes and fees and events sponsorships.—12%provided off topic responses,and—24%did not
respond at all.
Questions 10-11 Results
10.)The city currently is establishing a storefront improvement program. Should the city also
consider grants for other small projects-- events, small public improvements, public art, etc...--
in downtown?
—26%were generally favorable of the proposed projects,—18%opposed,—12%conditionally favorable.
—38%did not answer,and 2 provided off topic replies.
11.)Do you have some project ideas?
--18%said no they did not have a suggestion,and—53%did not answer at all.No particular suggestion or
suggestion trend emerged. Ides mentioned included historic themes,direct redevelopment activities,events,
parking development,reimbursement of existing businesses for improvements already made,sidewalk
improvements,and landscaping.
Question 12 Results.
12.)Of the downtown projects listed in the city's 2009-2014 Capital Improvement Plan (see list
below)which one or two are most important to downtown,and why?
• Hall Blvd. at Highway 99W Gateway.Creates an aesthetic gateway treatment at Hall&
99W.
• Scoffins/Hall/Hunziker Realignment. Relocates the south end of Scoffins at Hall Blvd.to
meet Hunziker Street.
•New Public Works Facility.Constructs a new Public Works facility outside of downtown
freeing up 7 acres of public land in downtown for redevelopment.
•Fanno Creek Plaza.Creates a public plaza and event space near Main&Burnham adjacent
to the existing Fanno Creek Park.
• Fanno Creek Park. Restores habitat in the existing park,relocates and rebuilds trails,creates
a new"upland"park adjacent to proposed plaza.
• Trails Projects(Various).Completion or extension of multi-use trails connecting downtown
to other nearby neighborhoods and areas.
• Sidewalk Projects(Various).Completion or construction of sidewalks on streets within or
leading into the downtown.
---29%selected the Fanno Creek Plaza,—21%Sidewalk Projects,—15%Hal 1/99W,—12%
Scoffins/Hall/Hunziker,—9%Fanno Creek Park. Trails projects and the moving of the Public Works
building out of downtown were only considered important projects by one respondent each.