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02/12/2014 - Packet 'I Completeness Review for Boards, Commissions and Committee Records CITY of TIGARD CCAC—City Center Advisory Commission Name of Board, Commission or Committee February 12,2014 Date of Meeting C.L. Wiley Print Name Signature 03/13/2014 Date City of Tigard , . City Center Advisory Commission Agenda MEETING DATE: Wednesday, February 12, 2014— 6:30 — 8:30 p.m. MEETING LOCATION: Red Rock Creek Conference Room 13125 SW Hall Blvd.,Tigard OR 97223 1. Welcome and Introductions.......................................................................................................6:30 — 6:35 2. Review / Approve January Minutes..........................................................................................6:35 — 6:40 3. Non-Agenda Items/ Public Comment.....................................................................................6:40 — 6:45 4. Main Street Green Street Update...............................................................................................6:45 — 6:55 Update on Construction (Sean Farrelly) 5. Southwest Corridor and Ballot Measure Update.....................................................................6:55 — 7:15 Information regarding SWI Conidorplanning and Measure 34-270 (March I Selection) (Councilor Gretchen Buehner) 6. Strolling Street Landscaping Program Concept.......................................................................7:15 — 7:30 Action item:Review concept and consider making a recommendation to the CCDA Board (Sean Farrelly) 7. CCDA Liaison Report/CCAC Goal Setting ...........................................................................7:30 — 8:00 Keport from February 4 CCDA meeting review proposed CCDA Board calendar, and goal discussion (Chair Murphy and Sean Farrelly) 8. Criteria for Fee Reimbursement Requests (continued)............................................................8:00 — 8:15 Action item: Consider criteria to reimbursement building and planning permit fees and make recommendation to CCDA Board. (Sean Farrelly) 9. Liaison Reports...............................................................................................................................8:15 — 8:30 10. Adjourn..........................................................................................................................................8:30 p.m. Upcoming meetings of note: February 26,Tigard Downtown Alliance meeting,time and location TBA March 4,City Center Development Agency Board meeting,Red Rock Creek Conference Room,6:30 PM March 12, Regular CCAC Meeting, Red Rock Creek Conference Room, 6:30 PM Note:Weekly Main Street Green Street construction update meetings at Symposium Coffee, 7-8:00 AM CITY CENTER ADVISORY COMMISSION AGENDA— February 12, 2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 1 41 City Center Advisory Commission Meeting Minutes Date of Meeting: Wednesday, February 12,2014 Location: Red Rock Creek Conference Room Called to order by: Chair Tom 1\/IurpEy Time Started: 6:36 pm Time Ended: 8:41 m Commissioners Present: Thomas Murphy, Deanie Bush, Laura Fisher, Canine Arendes Commissioners Absent: Paul Miller, Sherrie Devaney Others Present: Tigard City Councilor Gretchen Buchner; 2014 CCAC Nominees Richard Shavey and Hank Match; former CCAC member and current Tigard Downtown Association member Phil Thornburg; former CCAC member and current TTAC member Elise Shearer; local realtor Neal Brown;Margaret Ellenson,Tyler Automotive. Staff Present: Downtown Redevelopment Project Manager Sean Farrelly and Community Planning Senior Administrative Specialist Chris Wiley. AGENDA ITEM #1: Welcome and Introductions Tom opened the meeting and Chris recorded the roll call. AGENDA ITEM #2: Review / Approve Minutes The January 8, 2014 CCAC Minutes were approved as amended. AGENDA ITEM #3: Non-Agenda Items / Public Comment Sean reported that the traffic light at the Main/Scoffins intersection may be replaced by an all-way stop. The signal is aging and needs to be replaced or removed. Streets and Transportation Senior Project Engineer Mike McCarthy believes that an all way stop would work better there than the existing traffic signal,resulting in less overall delay, reduced anticipated crash rate and better pedestrian crossing. Before staff makes a recommendation to permanently remove the signal, staff will want to run a test period using an all way flashing red to make sure the analysis is correct. Staff is hoping to have this set up within a few weeks. CCAC members expressed concern over conducting the trial at the same time the downtown street renovations are going on. Tom Murphy said before staff goes forward,he would like CCAC member Paul Miller to have an opportunity to talk to Mike McCarthy about the commission's concerns since Paul's business is located right at that intersection. Tom suggested this item be moved to the March agenda and the other CCAC commission members concurred. AGENDA ITEM #4: Main Street Green Street Update Update on Construction (Sean Farrelly) Attachments 1 &2 Sean asked attendees how they felt the project was going. Margaret from Tyler Automotive said she had witnessed some confusion about how the traffic is moving and was concerned about seeing a couple drivers turning around and leaving Main Street to avoid the traffic backup. Naturally the downtown merchants don't want that. The most important thing to improve is to keep the traffic moving. Deanie said she thought the flaggers should be able to keep two lanes of traffic going instead CCAC Meeting Minutes for Wednesday,February 12,2014 Page 1 of 3 of only allowing traffic to move in one direction at a time. Elise said State law allows a ten minute stop during construction activities however that's not going to be acceptable on the downtown streets. It was suggested that waits be no longer than two minutes. Margaret acknowledged that workers are cutting pavement during this phase of the project and that is not something that can be done quickly. Tom Murphy said the flagging team that worked during the Burnham Street project did an outstanding job. He asked if someone on staff could observe the work being done by the flaggers and see it the process can be improved. Margaret said she has seen some improvement since the project first started. Sean said he will communicate the commission's concerns to Kim in Engineering Sean said the city wants to make sure traffic works as efficiently as possible. AGENDA ITEM #5: Southwest Corridor and Ballot Measure Update Information regarding Sly Corridorplanning and Measure 34-70 (March 7 9 election)— (Councilor Gretchen Buehner)Attachment 3 Councilor Buehner brought the commission up to date on SW Corridor, High Capacity Transit (HCT) Planning and said the committees have progressed to the point where the focus is now on two areas for continued study- bus rapid transit and light rail. The city's objective is to look at alternatives that might solve present and future traffic issues in the area. If Measure 34-10 passes, Tigard couldn't attend future planning meetings with the other agencies in the area that are doing transportation planning for the SW Corridor and Tigard would be required to formalize its non-participation by sending an opt out notice every year addressed to all agencies that are involved in the HCT process. The outcome would be that Tigard would lose the chance to have a meaningful voice in what will happen transportation-wise that will affect this area. The city could also lose funding sources to continue to do transportation projects. Opportunities for connecting trails and other road projects linking Tigard to neighboring communities could be lost as well. AGENDA ITEM #6: Strolling Street Landscaping Program Concept Action item: Review concept and consider making a recommendation to the CCDA Board(Sean Farrelly) Attachment 4 Sean presented a slide presentation to the commission members asking for their support to carry a proposal forward to CCDA for this program which would be managed similar to the fa§ade improvement program. The Strolling Street Landscaping Program would provide matching funds for business owners to improve the private landscaping areas in front of their businesses. There was some peripheral discussion about the availability of garbage and recycling bins, and installing public restrooms however the commission agreed these are matters that should be addressed further on in the process. Phil Thornburg suggested members look at the North Mississippi area to see what they've done there. The commission members agreed that the program is worth exploring. Chair Murphy said he will be at the CCDA the fist Tuesday in March and let the CCDA know the CCAC supports further study for this new program proposal. CCAC Meeting Minutes for Wednesday,February 12,2014 Page 2 of 3 AGENDA ITEM #7: CCDA Liaison Report/CCAC Goal Setting Re ort from Febrayry 4 CCA mecLnZ revieav ro osed CCDA Board calendar, and goal discussion (Chuir.Vfupby and Sean Farrelly) Attachment 5 Carine said the calendar is indicative of what discussion items will be coming up on future CCAC agendas however she wasn't clear on what level of detail should be addressed. This is a new process for communicating with CCDA. This calendar organizes upcoming topics for the CCDA and CCAC. Tom proposed doing goal setting in stages this year instead of in one session. The members decided it would be most effective to look at Council's strategic plan for this year, see how it corresponds to the CCDA action items and look at the bubble chart again. Carine proposed organizing relevant information from key documents. Carine will organize reference documents for the CCAC goal setting process. Sean pointed out the calendar is not all inclusive as it doesn't include the 2014 joint CCAC/CCDA meeting and other items could be added. Tom tasked the CCAC members to look at the calendar and be prepared to discuss any recommendations they might have regarding ghat the CCAC and CCDA should do during the coming year. AGENDA ITEM #8: Criteria for Fee Reimbursement Requests (continued) Action item: Consider criteria to reimburse building and planning permit fees and make recommendation to CCDA Board. (Sean Farrell ) Attachment 6 The commission continued their discussion from the January meeting. Richard Shavey said it might be helpful for the commission to invite Economic Development Manager Lloyd Purdy to their Match meeting to help with the discussion on economic development aspects. Deane said she would like to see a list showing all the fees a developer would pay for a project. Tom said it would be helpful to have staff lay out the entire process a developer goes through to do a project. Carine suggested an overview of processes, costs and incentives. The topic will be scheduled for a future meeting. AGENDA ITEM #9: Liaison Reports A. Carine said she didn't make it to the PRAB B. Elise updated CCAC members on TTAC discussion items from TTAC's last meeting. C. Tom asked that once the new CCAC members are appointed, they have executive session training as soon as possible. D. Sean said consultant Elaine Howard will be coming to the March CCADC meeting. AGENDA ITEM #10: Adjourn. The meeting adjourned at 8:41 p.m. � t C.L. WIley, CCAC Re Secretary ATTEST: Vvi az - Thomas J. Murphy, Chair .�'' Recording Seer�tary r Nate:To guests copies of the attachmen to then rrrenute pleare email. chnstinetigard orgov CCAC Meeting Minutes for Wednesday, February 12,2014 Page 3 of 3 • City of Tigard Main StreetLjreen St et Pr x.:. Project Overview December 2013 This project will rebuild the southern half of Main Street—from Pacific Highway/99W to the railroad crossing and is possible thanks to a$2.54 million grant from Metro.Project improvements will: 1 Create an attractive streetscape to enhance the business environment. 1 Improve circulation for motorists,cyclists and pedestrians. l Encourage people to visit and shop the downtown area. Construction starts this January and should be completed in about 11 months—in November 2014. (See schedule on back.) Left Don't really know what this is showing Can you provide some text?Right.Conceptual Illustration of sheet medallion planned for the intersection of Main and Tigard Streets. Exciting Changes Are Coming to Downtown Tigard Stay Informed New sidewalks, safer pedestrian crossings ► Visit www.tigard-org.gov/Mainstreet for biweekly 1 Street trees and landscaping construction schedules and other project updates. Public art 1 Sign up to receive project emails(Emma link) Benches ► Follow on Twitter @TiigardMainSt 0 Energy-efficient LED street lights ► Attend weekly construction update meetings at Stormwater treatment planters Symposium Coffee starting January 14,from 7-8 a.m. The project team will answer questions and talk about / Replacement of aging water and sewer lines what's planned for the coming week. (And have a great i Turn around for motorists at south end of Main Street cup of coffee too.) M For more information contact: Kim McMillan, P.E.,PnyectManager Office: 503-718-2642 (Mon.–Thurs., 7 a.m.-6 p.m.) i Cell: 503-866-5784 Email:kim@tigard-or.gov City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov/mainstreet 02/12/2014 CCAC Meeting Summary City of Tigard Maij,SIke, . DRAFT Project Pro'ect Features 201 tor, Prqject Phases ►Begin construction *Waterline construction ►North side(sidewalks,curbs,electrical and landscaping) a Phase O _ Phase p — -- Phase© Tigard Street intersectionSTREET ►South side(sidewalks,curbs,electrical and landscaping) Phase p i • �, Phase D ►Phase® Phase O Islands at Maplewood Drive and Tigard Street •�_ ►Crosswalks - Phase p ` R Phase p —T >Phase m _ ----- — ►Paving — ►Public art installation -- ►End of construction and celebration) — ■ City of Tigard I PUBLIC WORKS DEPARTMENT 13125 SW Hall Blvd.,Tigard,OR 97223 wWwtigard-or.gov/mainstreet For more information,contact Kim McMillan,P.E.,Project Manager I Office:503-718-2642 Cell:503-866-5784 1 Email:kimCCtigard-or.gov Main Street Green Street is a downtown Downtown Tigard is a lively blend of modern improvement project to rebuild the southern city amenities with the friendliness and AM• half of Main Street. Look for these improve- community spirit of a small town. Learn more ments in 2014: at exploredowntowntigard.com and join us on New sidewalks,safer pedestrian crossings Facebook exploredowntowntigard. Street trees and landscaping • Public art Third, Fridays: • Benches Downtown Tigard's Night Out • Energy-efficient LED street lights Stormwater treatment planters Replacement of aging water and sewer lines • Turn around for motorists at south end of Main Street , J ;ip v Where else can you learn glass blowing, sip ' wine and rock out to local bands—all within a couple of blocks?Join participating merchants from 4 to 9 p.m. every third Friday. Come see DN what makes Downtown Tigard the heart of U � N our community. T M 3 N a• J n r D ' C7 or up-to-date project information: i Visit www.tigard-or.gov/mainstreet ! !!• !�!r!• !'+♦• j lam!`! •� (D Sign up for email updates : Follow on Twitter @TigardMainSt Shopping, dining and services Cf) Contact Project Manager Kim McMillan, P.E. Downtown Tigard offers a lively blend of modern kim@tigard-or.gov or 503-718-2642 city amenities with the friendliness and community spirit of a small town. 3 v Easy to Shop Downtown and Support Local BusinessesA�. AUTOMOTIVE RESTAURANTS AND MARKETS _. ._._ 6 Automotive DriveTrair/Oregon Drive Axle Suppy, 21 Symposium Cottee 46 Crown Carpets LDRAFT14 Tyler's Automotive 22 Orient Pearl Asian Food&Gft/Moneygram 54 Musi's on Main Street 15 Kiss Car Wash 25 Rotas Market&Taqueria 60 Jeffrey Allen Home&Garden(2oiq 32 Carquest Auto Parts 26 Yen's Chinese Restaurant 62 Tualatin Valley(pass 35 McDonald's Restaurant 63 Fish FIS 41 La Fuente Taquerla&Restaurant N Pecft Paint&Supply 1 Wei U Acupuncture 47 JP's Yakitort Bento 67 Frame Central 4 Rudy's Barber Shop 51 Tigardvifle Station Pub&Grill 6 Double J.Cachd Nail Boutique 53 Cafd Allegro 17 Tigard Chiropractic Clinic 56 Maki Sushi 73 Main StreetVfAage 4 31 Tigard CrossRt P.A.W. 57 Tigard Wine Crafters and Joe's Coffee Comer Apartments 46 A Antique Barber Shop 61 Tigard Liquor Store 50 Terry W,Tarrant,DMD,Family Dentistry 65 Thal Delicious Restaurant a "' 56 Elvia Studio Salem N 'M�,nno Cr�k Brew Pub ® ® '*•,� �'�� , PROFESSIONAL 2 Aves Labs,Inc. ® ' 5 Tigard Clyde �. a 4 3 SL Green Construction 7 Hiller's Emblem Shop 6 Farmers Insurance Group 16 Sherrie's Jewelry Box ! ' int: m 1 ! 10 Perma Treat 26 Main Street Stamp&Stationery . +r. Interiors Woodcraft 11 Tigard Cleaners n AN Stop Discount Pipes&Tobacco r , 13 Allstate 12 Kepler's Upholstery&Custom Furniture 36 JK 16 Jerold W Insurance, A.Oram,Valerie I.Kirkendall, 3mas In 377 Value Village Thrift Store Attorneys at Law 36 Rite Ald C,d+�� °°�r ® 'L` sc ■ �: 16 Tigard Area Chamber of Commerce 40 Under Water Works 20 ActionCOACH 42 Bead Bullies �ce� 23 Portland PC Repair 45 Live Laugh lic9 r<� • 'Pr9 ' .. . 24 State Farm Insurance,Mark Creevey Love Glass 47 New Shoes Shoe Repair � T �;�� ��.• 33 Tigard Main Street Cleaners 34 Slerk Orthdont cs 36 US Bank ® "� • 43 American Family Insurance,Jeff FletcherUS Post Office 46 Stanford&Comell,CPA 52 Cauthom&Koehn,Accounting / Tigard Transit ,�y. Gregory Sommers,CPA ® Center,WES °� �� ;t4 55 Michael R.Marr,Accountant 56 Computer Skills Plus,Inc. -a,, - ® m -^ R, * 9F�r, jr •• 4 64 Building Materials Dealers Association tat s C4)ns Tn 2014 the cit is rebuilding the southern half of Main Street— •! Future States Consulting Q _ � , y � 70 Pacific Community Design 0 ® `Tom Pacific Highway/99W to the railroad crossing. 71 Seishinkan Karate 72 Pro Design Solutions 'y1 ®�� Vhile construction is underway: There is plenty of convenient parking. Downtown streets are open and drivable. Sidewalks are open and walkable. Public parking wmwww� On-street parking Bus stop .F SCALE FN MILES AW' \ 1/16 7/8 SOUTHWEST • • PLANNING MAP KEY A R ' CONNECTS Roadway Projects Active Transportation Improvements In July 2013,the Southwest Corridor Plan Steering Committee recommended transit alternatives for further (bike lanes,sidewalks or trails) study,along with roadway, bicycle,pedestrian,parks,trails and natural area projects in Tigard. - - - -- - -- Potential HCT Alignments INVEST IN LOCAL TRANSIT SERVICE Potential Station �°�Io Qc, Communities °c The top suggestions in Tigard so far are: 1.y - i ',\fie, �., / � 217 / Local bus service between Murray/Scholls, Progress Ridgeesw and downtown Tigard. `� e0,° ► Local bus service between King City and Bridgeport Village. ► Local bus service between downtown Tigard and Kruse Way. ► Restore frequent service between King City and downtown Tigard. 1�s'° �a` rte. hr v ON THE MAP High Capacity Transit Q Light rail and bus rapid transit are being considered in Tigard. Potential alignment options Library a m Roadway Improvements = Street widening on Hall Boulevard and 68th Avenue Gaarde St. McDonald St. Pacific Highway operational improvements New Highway 217 crossing Ash Avenue railroad crossing Atlanta Street extension Sidewalks, Bike Lanes and Trails 0 Sidewalks on several streets like Hunziker Street, 68th Avenue, 72nd Avenue and Hall Boulevard Durham Rd. 0 Bikelanes on streets like Bonita Road and 68th Avenue Connections for trails like the Fanno Creek Trail,Tualatin River Pathway and Summer Creek Trail Downtown improvements including new sidewalks, urban plaza in Fanno Creek Park, crossing improvements and transit center improvements 02/12/2014 CCAC Meeting Summary Attachment 3 (1 S/S fold-out page) fUilh ---i City of Tigard Respect Proposed Strolling Street Program D O N w n N CD O � � 4 .-r cn II /CD CD (D Cn C 3 3 w �� i_ � Y � :"" Main Street Green Street �- : . 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'tom"` �~�� .'M♦<-W1� Ir � • t CCDACity Center Development Agency Projected 2014 Policy Discussion and Action Items Meeting Date Topic February 4 Public Private Partnerships: Public Works Yard/Site 2 Housing Development: Update and schedule on Metro-grant funded development feasibility project March 4 Urban Design: Strolling Street: Proposal for program to improve private landscaping areas on Main Street April 1 Downtown Public Space: Discussion on what makes a successful public space. Discussion of a proposed public space and trail connection adjacent to Max's Brewpub May 6 Vertical Housing Development Zone: Proposal for State zone to allow tax abatement for the housing portion of multiple-story mixed use developments June 3 Downtown Parking Management: Review draft Downtown parking management plan July 1 Downtown Events: Update on events and Street Fair planning by Tigard Area Chamber of Commerce August 5 Meet with Tigard Downtown Alliance Leadership September 2 Urban Renewal Financing: Review Urban renewal finances with advisor October 7 Public Private Partnerships: Public Works Yard/Site 2 Housing Development Part 2: Review redevelopment concepts and preview potential development agreement November 4 TBD Election Da December 2 Brownfield Initiatives: Update and plans for Brownfields grant (if awarded) 02/12/2014 CCAC Meeting Summary Attachment 5 (1 s/s page) Agenda Item 8 Criteria for Development Fee Reimbursement: Development Fee Reimbursement:A program intended to reduce development costs by reimbursing various fees and charges associated with a development project,building addition, facade or tenant improvement. Fees include design review,building permit fees,Transportation Demand Tax, Clean Water Services fees. Currently fees associated with approved Facade and Targeted Improvement Program projects are 50%reimbursable within the maximum reimbursement of$25K for facade program, or the maximum reimbursement for Targeted Improvement Program. For projects outside of these programs, a fee reimbursement could be an additional incentive. Potential criteria Does the property improve the property, not just maintain it? Does the project have the potential to enhance Downtown? Does the requested reimbursement leverage significant private investment? Will project increase tax increment (by adding square footage to an existing building)? Potential Budget Maximum reimbursement per property: $10,000 Maximum budget per fiscal year: $25,000 02/12/2014 CCAC Meeting Summary Attachment 6 (1 s/s page)