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Correspondence /vs 020/ 7 —CCU O#� Lora Garland From: Todd Prager Sent: Wednesday, May 23, 2012 3:37 PM To: 'Phillip Pahlisch'; Albert Shields Cc: waltknapp @gmail.com;Jeff Service; Dan Nelson Subject: RE: MST2012-00085 Attachments: SKMBT_C45212052315310.pdf Phillip, Yes, unfortunately I was unable to find another option here.Attached is the Voluntary Compliance Agreement that should be signed and paid. The fees are coded in ARB2012-00008 for when you come in to return the form and pay. Dan could you please let Phillip know how the plan review is progressing? Thanks, Todd From: Phillip Pahlisch fmailto:philliE ID Dahlischhomes.coml Sent: Wednesday, May 23, 2012 2:59 PM To: Albert Shields Cc: Todd Prager; waltknapp(agmail.com; Jeff Service Subject: Re: MST2012-00085 Todd Sounds like our only option is to pay the fine and remove the tree. Please let me know how to proceed? I was also hoping we could see how Dan is coming with the rest of the plan review. Thanks 2011 &2012 NW Natural Street Of Dreams Builder Phillip Pahlisch Regional Director(Western OR) Pahlisch Homes, Inc. 4800 Meadows Rd, Ste 300 Lake Oswego, OR 97035 c 541.948.0684 o 503.534.3554 f 503.534.3552 PhillipP(cDPahlischHomes.com ccb#42067 (OR) lic#PAHLIH915J3 (WA) From: Phillip Pahlisch To: Albert Shields <albert(atigard-or.gov> Cc: 'Todd Prager' <todd@tigard-or.gov>; Walt Knapp <waltknapp( gmail.com>; Jeff Service Sent: Sat Apr 28 01:03:32 2012 Subject: RE: MST2012-00085 Hi Albert 1 Jeff Service with Pahlisch Homes will help get this done next week. if you do not mind I told Jeff he can contact Todd if he has any questions because I am out of the country and I would like to get this going and not wait until my return. We will work with Walt Knapp again on this project 2011 & 2012 NW Natural Street Of Dreams Builder Phillip Pahlisch Regional Director(Western OR) Pahlisch Homes, Inc. 4800 Meadows Rd, Ste 300 Lake Oswego, OR 97035 c 541.948.0684 0 503.534.3554 f 503.534.3552 PhillipPAPahlischHomes.com ccb#42067(OR) lic#PAHLIH91SJ3 (WA) Check out our new homes in NW Portland www.BantonPark.com facebook. From: Albert Shields f mailto:albert©tigard-or.gov] Sent: Friday, April 27, 2012 1:37 PM To: Phillip Pahlisch Subject: FW: MST2012-00085 Phil, please see Todd's email below about revisions needed on the site plan for our review of 14540 SW 82nd Ave, Tigard. Please call if you have any questions. Albert Shields Albert Shields City of Tigard r Program Development T i G A R D Specialist Albert©tigard-or.gov (503) 718-2426 Work (503) 624-3681 Fax From:Todd Prager Sent: Friday, April 27, 2012 9:27 AM To: Albert Shields Subject: MST2012-00085 Albert, I am reviewing lot 1 of the Pac Rim Partition, and need the following revisions prior to my approval: 2 1. Need to show street tree species,size, and location per the approved plan for the partition. 2. Need to show the preserved trees and tree protection (to scale)per the approved plan for the partition with a signature of approval from the project arborist. 3. Need a report from the project arborist that the tree protection is in place per the approved plan. Biweekly arborist reports will be required until final inpection. Todd Prager,AICP, Cert. Arborist Associate Planner/Arborist City of Tigard I Community Development 13125 SW Hall Boulevard Tigard, Oregon 97223 www.tigard-or.gov Phone 1 503.718.2700 Email I todd @tigard-or.gov DISCLAIMER: E-mails sent or received by City of Tigard employees are subject to public record laws. If requested, e-mail may be disclosed to another party unless exempt from disclosure under Oregon Public Records Law. E-mails are retained by the City of Tigard in compliance with the Oregon Administrative Rules"City General Records Retention Schedule." 3 Grove, Mueller & Swank P.C. MEMORANDUM To: City of Tigard Audit File FYE June 30, 2006 From: Ryan Pasquarella Date: June 6, 2006 Subject: Permits System Description System: The permits department is using a system separate from Springbrook called Tidemark. As of now, this software does not interface with Springbrook and cash receipts are manually entered into Springbrook. Per conversation with Dianna Howes, the Permits system runs as follows: Someone needing a permit comes to the counter where a permit technician will input their information into Tidemark and determine what type of permit is needed. If it is a simple permit,one of the five permit technicians will enter the data, collect the money and issue the permit. Approximately 15 other employees have the ability to input permits and collect money as a backup to the permit technicians. See management point #23 on w/p 106. If the project is complex, the technician enters the project data into Tidemark and collects an initial plan review fee, which is based on the project valuation. Each customer receives the permit and a copy receipt for the payment made. Money collected is placed in one cash drawer along with a copy of the receipt given to the customer. The permit then goes to the plan examiners for review. After reviewing the plans they input data relating to building codes,fee information and fixture counts into Tidemark. The examiner manually calculates the permit cost using a Plan Check Fees form. The total on the form is agreed to the permit total in Tidemark. Once the plan review is complete and the totals are agreed it is given back to the permit technicians for client notification and collection of payment. Dianna is the system administrator for the Tidemark software. She is the only one in Community Development allowed to change rates and post adjustments in the permit database. No employee currently has the ability to backup this position. See management point#24 on w/p 106. Dianna is also a backup for cash receipting. There is a lack of segregation of duties,Dianna can receipt cash and also make adjustments to the system. See management point#25 on w/p 106. Rates have not been updated to reflect the latest resolutions amounts. The City is in communication with Tidemark technicians to update the system. Currently, rates are being hand calculated using a Permit Fees Chart notebook located at the front counter. Permit fees are overwritten by the permit technicians in Tidemark as needed. Security rights within the Tidemark software are restricted based on job function. To ensure that cash and checks equal the balance of the daily cash receipts report,a reconciliation is done each day by one of the permit technicians. The permit technicians rotate this duty from week to week. There is a lack of segregation of duties,the permit technicians receipt the cash and reconcile the cash drawer. See management point#26 on w/p 106. The money is counted and entered on a F:\Client\55820\ca rryforwards\systems\cashrec.wpd Cash Drawer worksheet. It is then compared to a daily Balance Sheet Report printed from Tidemark. Once any discrepancies are corrected,the money is than put into a locking bank bag and stored in a safe until Finance picks it up the next morning. Multiple people have access to the safe and bag key. Custody of the cash is not kept intact until it reaches the Finance department. See management point#27 on w/p 106. Larger customers can also set up trust accounts to prepay permits and fees to the City. The customer fills out an application and makes in initial payment. The trust is then set up by Dianna and additional prepayments can be received by the permit technicians. Monthly,the Tidemark system and Springbrook are reconciled to ensure accurate account balances for each trust account. Controls • Each customer receives a copy of the receipt when payments are made. • Daily reconciliation of all amounts posted to permit database to money deposited. • Automatic calculation of permit fees by software based on various criteria. • Access rights within subsidiary system are restricted based on job function. • Plan examiners manually calculate permit totals and agree it to Tidemark totals. • Trust accounts are reconciled monthly with Springbrook. Areas of Concern The Tidemark system currently does not have the ability to print a daily cash receipting report which lists cash receipted in relation to a specific permit number. This limits the review and oversight of the cash receipting process by management. It also limits the ability to trace payments on a specific permit to a certain date. See management point#28 on w/p 106. Date: 6/14/06 From: Dianna Howse Please make amendments to the previous paragraph as follows: The Tidemark system does have the ability to print various daily cash receipting reports, including the ability to print a list of all receipts transactions with the corresponding permit number. The Tidemark system also has the ability to trace payments for a specific date within the Cashier program,and it can trace payment information through the Advantage program for a certain permit number. F:\Client\55820\ca rryfo rwa rds\systems\cash rec.wpd VOLUNTARY COMPLIANCE AGREEMENT q im May 23,2012 TIGARD Phillip Pahlisch Pahlisch Homes,Inc. 4800 Meadows Rd,Ste 300 Lake Oswego,OR 97035 RE Tree Removal on Lot#1 of the Pac Rim Partition(14540 SW 82nd Ave.,Tigard,Oregon 97224);Case No.MLP2002- 00002 and ARB2012-00008 I,Phillip Pahlisch,as responsible party for Lot#1 of the Pac Rim Partition(subject property)which is in the City of Tigard,State of Oregon,and County of Washington,agree to the terms,conditions,and remedies set forth below and duly promise to comply fully with them. Violation/s: On May 23,2012 the city received a request from Phillip Pahlisch to remove a tree on Lot#1 designated to be retained by the Pac Rim Partition Tree Preservation Plan.The subject tree is identified as tree number 302,a 48 inch diameter western red cedar,and the applicant has indicated it will be too close to proposed construction detailed by permit number MST2012-00085.Pursuant to TDC 18.790.060.C,the illegal tree removal fee is$12,000 including:a$0 civil penalty(waived due to voluntary compliance),a$6,000 fine for mitigation($125 x 48 caliper inches)and an additional$6,000 fine as a proxy for the assessed value of the tree($125 x 48 caliper inches). I/We hereby agree to the following terms: 1: Submit a signed copy of this compliance agreement to the city;and 2: Pay;12,000 in fines,pursuant to Tigard Development Code(TDC)Chapter 18.790.C2,to the City of Tigard. I/We also understand and agree that: ✓ Permit number MST2012-00085 will not be released until full compliance with the terms and conditions of this agreement. ✓ So long as this agreement is in force and the above timelines are met,the City will withhold further legal or enforcement action regarding these violations and upon compliance with all the above conditions this case will be dosed without penalty. If the timelines are not met or if the progress demonstrated is deemed by the City in its sole judgment and discretion to be inadequate the City may immediately reinstate enforcement and/or legal proceedings including service of a Summons and Complaint. ✓ No additional extensions or modifications or alterations of this agreement will be granted. ✓ Failure to comply with any of the terms of this Voluntary Compliance Agreement constitutes an additional and separate infraction. ✓ It is our responsibility to ensure that all aspects of this agreement are completed on time,regardless of weather conditions, contractor and/or consultant schedules,processing time requirements,or any other occurrence that could potentially cause an unauthorized delay resulting in failure to meet the mandated compliance deadline. ✓ This agreement is solely intended for the facilitation of the issues and violations addressed above. The City is not obligated or bound to offer agreements for any other violations. This agreement shall not be considered setting a precedent for any other case or matter. 13125 SW Hall Boulevard,Tigard Oregon 97223• 503-639-4171 • www.tigard-or.gov Page 1 of 2 Date: (Phillip Pahlisch,Rcspondcntj Date: (Name, _jars c, "L nd Date: fl )3 ;0 , Todd Pragcr,For City of Bard City of Tigard Staff Contact: Todd Prager Phone:503-718-2700 Email:Todd@tigard-or.gov 13125 SW Hall Boulevard,Tigard Oregon 97223• 503-639-4171 • www.tigard-or.gov Page 2 of 2