City Council Minutes - 09/12/2013 Cif Ti acrd_
Tigard City Council Special Meeting Minutes
September 12, 2013
1. SPECIAL MEETING -September 12,2013—The meeting convened at 12:20 p.m.
Council attendance:
Name Present Absent
Mayor Cook ✓
Council President Henderson ✓
Councilor Buehner ✓
Councilor Snider ✓
Councilor Woodard ✓
Also present: City Manager Wine,Consultant Hertzberg,Assistant City Manager Newton,and
City Recorder Wheatley.
2. REVIEW COUNCIL AND STAFF ROLES AND RESPONSIBILITIES
Consultant Hertzberg distributed a document: "Essential Council Roles." Highlights of his
summary for this agenda item included:
• City Council is to determine the city's overall direction through values,vision,goals and
plans. Council's focus is on the"big picture"and to empower staff.
• City Council is to establish a policy framework through plans,code,ordinances and
resolutions.
• City Council is to set reporting guidelines to ensure accountability.
• City Council's role for strategic planning was overviewed. Staff directs 90 percent of the
daily work to implement the strategic plan. The council's focus should be on the 10 percent
pertaining to determining the city's overall direction.
City Council discussed matters of importance to them in carrying out their responsibilities.
Highlights and areas for follow up included:
• Request the city attorney present a review of quasi-judicial procedures and the council's
role for these types of hearings.
• Reconsider the composition of the City Center Development Agency board. Council
President Henderson advocated restructuring to appoint board members who are qualified
TIGARD CITY COUNCIL SPECIAL MEETING MINUTES—SEPTEMBER 12,2013
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1503-639-41711 www.tigard-or.gov I Page 1 of 8
with an assorted may of pertinent skill sets for redevelopment/development for the urban
renewal area. He also spoke to giving more opportunities for community input.
o Mayor Cook commented he supported retaining oversight of the urban renewal
district by having the City Council serve as the CCDA board.
o Additional discussion on this issue will be scheduled for the City Council/CCDA
before the end of 2013. Staff will also forward advice from the city attorney on
potential options for the makeup of the CCDA board.
3. GOAL SETTING DISCUSSION -MAJOR GOAL HEADINGS:
Water _ River Terrace
Tigard Triangle ISouthwest Corridor
Recreation Economic Development
Community Engagement Downtown
nnexationFinance
Consultant Hertzberg introduced this segment of the council's agenda. He visited with the mayor
and council members individually and to determine positions on milestones to be reached by
December 31,2014. Council members in attendance commented on the milestones and reached
consensus. Consultant Hertzberg shared comments on the goal headings he received from
Councilor Snider(Councilor Snider was unable to attend this meeting).
Following is a summary of the discussions on each of the goal headings with milestone dates
identified (transcribed flip charts prepared during the meeting follow on the next page):
TIGARD CITY COUNCIL SPECIAL MEETING MINUTES—SEPTEMBER 12,2013
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 I www.tigard-or.gov I Page 2 of 8
Water River Terrace
>Lake Oswego/Tigard Partnership >Park land acquisition 6/14
• Water purchase—mgd Strategy
• Re-write agreement • Funding
• Most construction done 12/14 • Land dedication
>Intergovernmental Water Board timeline >Finish community plan,zoning,master plans
• Get agreements done by 12/14 6/14
>Develop Willamette River sources >Building pennits 6/14
• Rewrite WRWC membership agreement to >Service delivery plan FY 14-15 budget
protect Tigard's interests 12/13
• Long-term roadmap of decisions Tigard will
need to make
• Amend WRWC agreement when new members
join
Tigard Triangle SW Corridor
>Strategic plan Fall >City's share of EIS funding Budget
>Zoning,street and design >Route segments 6/14
Standards 12/14 >Cross-pollination with Tigard Triangle
>Begin implementing strategies 12/14 >Determine role in possible election 10/13
Economic Development Recreation
>Adopt strategies and priorities 6/14 >Council decision on city role In time for
"-� Budget budget
>Ready to launch implementation 7/14
Growth Finance
>Annexation >Legislative agenda 12/13
• Complete River Terrace >Review facilities strategy budget
• Agree to annexation strategy Feb.
• Consider urban reserves
Downtown Community Engagement
>Urban renewal ballot measure:Tigard voters >Redesign community survey effort
clarify authority/projects 11/13 to include regular two-way com-
>Strategy for redevelopment of city-owned property munication efforts(based on
>Main St./Green St.Construction 01/14 Fall 2013)
>Continue Downtown Plaza Site acquisition and >Community education efforts;
design approval(contingent on site acquisition) Develop fiscal report card
Spring 14 (Blue Ribbon Task Force) ongoing—2014
>Continue Tigard St.Trail negotiation,design and >Develop Tigard's com-
development thru 6/14 munity identity ongoing-2014
>Finalize downtown redevelopment opportunities
(if issues can be addressed) 6/14
>Advance options for rail crossing"trade"for Ash
Avenue at-grade crossing thru 2014
>Explore Pacific Highway Urban Renewal District
options Late 2014
Commercial Street sidewalk
TIGARD CITY COUNCIL SPECIAL MEETING MINUTES-SEPTEMBER 12,2013
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 I www.tigard-or.gov I Page 3 of 8
Council members,the City Manager and Assistant City Manager shared personal milestones to
accomplish by the end of 2014:
Councilor Buehner:
• Water issues—she would like to see the relationship with Lake Oswego resolved with the
agreement set so it will work in the future. She also would like to see the construction
almost completed. She regrets that she will not be a member of the council for the
scheduled opening of the water plant.
• City boundaries—she noted concerns about the irregular city borders. She hopes by the end
of 2014 the council will have made some policy decisions to move ahead for the future.
Councilor Woodard:
• Recreation—he appreciated the support he has received in championing his interests in this
area.
• Economic development—this is an area that he expects will continue to be defined.
• Railroad crossing closure/Ash Street/branding downtown—he would like to see this taken
care of. He noted the area around Tiedeman and North Dakota has remained unchanged
for years while everything has grown around it. He said this is a dangerous area to walk.
This is also important for economic development and circulation improvements.
Council President Henderson:
• Sustainability program—this is an area that has been a priority for him since first elected. He
believes the foundation for this program is in education as it is not necessarily a goal;rather,
it is an action and an attitude. When looking at a strategic plan,a sustainability program
often parallels the same steps. Such a program never becomes a finished product—it will
always evolve.
• Burnham Street—this had been a proposed project for years and he said he was glad that the
street is now done. The process has demonstrated that city officials have a lot to learn about
how to implement and"get the job done." He said he hopes to leave the City Council
knowing that Tigard is a better place than when he was first elected.
Mayor Cook:
• Openness—he would like to hear people say the city is business friendly. He referred to
efforts for communication with the scheduled Town Hall meetings and his monthly Fireside
Chats.
• Relationship building—he would like Tigard to be known as a good partner in the region.
He cited the importance of sitting at the table at organizations such as JPACT,WCCC,etc.
Through these relationships other agencies appear to be more willing to talk to us. While we
might not get everything we want,we are likely to receive more by being a good partner.
TIGARD CITY COUNCIL SPECIAL MEETING MINUTES—SEPTEMBER 12,2013
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1503-639-41711 www.tigard-or.gov I Page 4 of 8
City Manager Wine:
• Managing well—the public sector,while not identical to a business environment,needs to be
well managed. In the next 18 months she sees her role as a bridge between the council
(elected and representing the community) and the staff to assure everyone is pulling in the
same direction in a way that becomes very powerful to build the local economy and provides
an open and transparent environment for all.
Assistant City Manager Newton:
• Connecting people—her goal is to provide information to the citizens of Tigard so they
know what is going on in their community and they feel heard. She aspires to have the
organization respond to citizen requests by collaborating to find solutions to issues they
might have. At the end of her career,she would like people to say that Tigard is the best
place to live and do business.
Council reviewed the draft goal/milestone chart with City Manager Wine. Below is the chart which
includes additional comments made throughout this goal-setting meeting with the City Council.
This chart will be presented to City Council at a later date for confirmation. After that,council will
receive quarterly reports on progress with Council President Henderson calling for a review in the
first quarter of 2014. Mayor Cook said the council should discuss groundrules and evaluate/review
these goals in January 2014 and leave open the potential to add or delete from the list. Assistant
City Manager Newton suggested it would be good to have this review accomplished before the next
fiscal year's budget discussions begin. During discussion about a goal/milestone review schedule,
Mayor Cook said the second review should occur in May or June.
Goal/Milestone Estimated
Timeline
Water
Lake Oswego-Tigard Water Partnership
• Negotiate/proceed with water purchase from Lake Oswego Winter 2013
• Renegotiate LOTWP Intergovernmental Agreement(IGA) to Early 2014
reflect structure and management post-construction (evaluate
future of partnership roles)
• LOTWP bond sale (#2) Spring 2014
• Monitor progress of construction and budget;LOTWP projects Through mid-2015
operational
Develop Willamette River Water Sources
• Rewrite WRWC member contract
• Continue to consider other sources: Sherwood,TVWD (studies) Mid-2014
• Develop"roadmap" for Tigard's future water decisions through
2026
TIGARD CITY COUNCIL SPECIAL MEETING MINUTES—SEPTEMBER 12,2013
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1503-63941711 www.tigard-or.gov I Page 5 of 8
Goal/Milestone Estimated
Timeline
Intergovernmental Water Board
• Work plan for,and next governance agreements with Tigard
Water District,Durham,King Ci (expires 2017,2-yr notice End of 2014
Communicate with Tigard residents about rate impacts/outreach 2015 and beyond
regarding otential increases
River Terrace
Park land acquisition (strategy, funding,land dedication Mid-2014
Complete Community Plan,zoning,adopted master plans June 2014
Building permits issued;development begins June 2014
Service delivery planning 2014-15 budget
Tigard Triangle
Complete Triangle Strategic Plan Fall 2014
Adopt zoning, street and design standards December 2014
Begin implementing lan strategies December 2014
Southwest Corridor
Determine modes and alignment for study in federal EIS process Fall 2013
Detemiine regional route segments July 2014
Participate in federal EIS process (regional partner,financial Mid-2014
Recreation (Evaluate options and resources to create a pilot recreation program)
Complete demand analysis for recreation opportunities Spring 2014
Compare recreation inventory with demand analysis to identify Spring 2014
needs/gaps
Council decision on city role (direct delivery provider, In time for 2014-15
contract/partnerships with others, funding source) budget
Implement a new recreation effort based on role Fall 2014
Economic Development
Develop and adopt strategic priorities,resources,design program End of 2013
Data collection and understanding the economic base Underway 2014
Community Engagement
Redesign community survey effort to include regular two-way December 2013
communication efforts (based on Fall,2013 survey results
Continue 3-4 quarterly open forums to engage residents/neighborhood During 2014
groups
Community education efforts;develop fiscal report card (Blue Ribbon Ongoing in 2014
Task Force recommendation
Develop T' d's community identity Ongo in 2014
Downtown
Urban renewal ballot measure:Tigard voters clarify authority/projects November 2013
TIGARD CITY COUNCIL SPECIAL MEETING MINUTES-SEPTEMBER 12,2013
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1503-639-41711 www.tigard-or.gov I Page 6 of 8
Goal/Milestone Estimated
Timeline
Strategy for redevelopment of city-owned property December 2013
Resolve composition of CCDA (pros and cons: CCDA,CCAC,Ec Dev December 2013
Commission to make it a development aenc
Main St./Green St. Construction January 2014
Continue Downtown Plaza Site acquisition and design approval Spring 2014
(contingent on site acquisition)
Continue Tigard St.Trail negotiation,design and development Through June 2014
Finalize downtown redevelopment opportunities (if issues can be June 2014
addressed
Advance options for rail crossing"trade" for Ash Avenue at-grade Through 2014
crossing
Explore Pacific Mghway HighwayUrban Renewal District options Late 2014
Growth/Annexation
Successfully complete River Terrace Community Plan See above
Reconsider and agree to annexation policy: reauthorize financial February 2014
incentives as needed;consider islands and remainder of Bull Mountain;
incentives for voluntary annexation;timeline for Washington County
Develop planning and timeline together with Washington County for Before June 2014
future annexations (Bull Mountain,Metzger)
Update annexation fiscal analysis from 2004 Begin mid-2014
Consider annexation of urban reserves for employment land Late 2014
Finance
Represent Tigard at the regional,state and federal level to advocate for V and 2"d Q 2014
tax reform and other funding opportunities
Review city facilities strategy and develop options for repair and Mid-2014
replacement("good,better,best"
Seek voter-approved measure for major investment (capital,parks,etc. Prepare for 2015
TIGARD CITY COUNCIL SPECIAL MEETING MINUTES-SEPTEMBER 12,2013
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1503-63941711 www.tigard-or.gov I Page 7 of 8
City Manager Wine previewed the upcoming meeting on September 17, 2013,at which time the
council is scheduled to inspect the proposed draft of the strategic plan. She spoke to what the
council wants to do in the next 14-16 months and how it meshes with a vision that could have a
horizon of 5-25 years. Consultant Hertzberg and City Manager Wine advised that the actions the
council set in motion today will be assimilated into the longer term City of Tigard vision.
Adjournment: 5 p.m.
W
Catherine Wheatley,City Recorder
Attest:
T� oi� -
Mayor,C' of tgar
Date: `CD j
0 a -j
TIGARD CITY COUNCIL SPECIAL MEETING MINUTES-SEPTEMBER 12,2013
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1503-639-41711 www.tigard-or.gov I Page 8 of 8