Specifications RECEIVED
OCT 10 2013
CITY OFTIGARD
BUILDING DIVISION
INVHLE
FOODS
M AR K E T
85% Permit Documents
Project Specifications
WHOLE FOODS MARKET
TENANT IMPROVEMENT
Greenway Town Center _ ,
Tigard, Oregon City of Tigard
Ap roved Plans /
B Date l t (
October 4, 2013 13113
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( 2220'i S G(4o(
OFFICE COPY
Cushing Terrell, Architects Engineers C l.a S I I N G
200 West Mercer Street, Suite 503
Seattle, Washington 98119 • FERR.ELL
Ph: (206) 282 -6222
Fax: (206) 282 -7350 ARCHITECTS E N C I I N E E R S
WHOLE FOODS MARKET - GREENWAY TOWN CENTER WFGNW
TENANT IMPROVEMENTS 85% PERMIT DOCUMENTS
TIGARD, OREGON
TABLE OF CONTENTS
LEGAL AND PROCEDURAL REQUIREMENTS PAGES
INVITATION TO BID 1
INSTRUCTIONS TO BIDDERS 1 - 5
SUPPLEMENTAL INSTRUCTIONS TO BIDDERS 1 - 2
SUBSTITUTION REQUEST FORM 1
TECHNICAL SPECIFICATIONS PAGES
DIVISION 01 - GENERAL REQUIREMENTS
011000 SUMMARY 1 - 6
011200 MULTIPLE CONTRACT SUMMARY 1 - 4
012300 ALTERNATES 1 - 2
012600 CONTRACT MODIFICATION PROCEDURES 1 - 3
012900 PAYMENT PROCEDURES 1 - 3
013100 PROJECT MANAGEMENT AND COORDINATION 1 - 7
013200 CONSTRUCTION PROGRESS DOCUMENTATION 1 - 5
013300 SUBMITTAL PROCEDURES 1 - 8
014000 QUALITY REQUIREMENTS 1 - 6
014200 REFERENCES 1 - 2
015000 TEMPORARY FACILITIES AND CONTROLS 1 - 6
015719 ENVIRONMENTAL PROTECTION AND EMERGENCY PLAN 1 - 27
016000 PRODUCT REQUIREMENTS 1 - 6
017300 EXECUTION 1 - 5
017329 CUTTING AND PATCHING 1 - 4
017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 1 - 6
017700 CLOSEOUT PROCEDURES 1 - 5
017823 OPERATION AND MAINTENANCE DATA 1 - 4
017839 PROJECT RECORD DOCUMENTS 1 - 3
017900 DEMONSTRATION AND TRAINING 1 - 3
018113.13 SUSTAINABLE DESIGN REQUIREMENTS - GREEN GLOBES FOR NEW
CONSTRUCTION I - 4
DIVISION 02 - EXISTING CONDITIONS
024119 SELECTIVE STRUCTURE DEMOLITION 1 - 5
DIVISION 03 - CONCRETE -
033000 CAST -IN -PLACE CONCRETE 1 - 9
033600 SPECIAL CONCRETE FLOOR FINISHES 1 - 5
DIVISION 05 - METALS
055213 PIPE AND TUBE RAILINGS 1 - 5
TABLE OF CONTENTS I
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DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES
061000 ROUGH CARPENTRY 1 - 5
062023 INTERIOR FINISH CARPENTRY 1 - 5
064113 WOOD- VENEER -FACED ARCHITECTURAL CABINETS 1 - 7
064116 PLASTIC - LAMINATE -FACED ARCHITECTURAL CABINETS 1 - 7
066400 PLASTIC PANELING 1 - 3
DIVISION 07 - THERMAL AND MOISTURE PROTECTION
071326 SELF - ADHERING SHEET WATERPROOFING 1 - 3
072100 THERMAL INSULATION 1 - 5
076200 SHEET METAL FLASHING AND TRIM 1 - 6
077200 ROOF ACCESSORIES 1 - 4
079200 JOINT SEALANTS 1 - 9
DIVISION 08 - OPENINGS
081113 HOLLOW METAL DOORS AND FRAMES 1 - 7
081416 FLUSH WOOD DOORS 1 - 5
083819 RIGID TRAFFIC DOORS 1 - 2
084113 ALUMINUM - FRAMED ENTRANCES AND STOREFRONTS 1 - 8
084229 AUTOMATIC ENTRANCES 1 - 12
087100 DOOR HARDWARE 1 - 12
088000 GLAZING 1 - 6
DIVISION 09 - FINISHES
092216 NON - STRUCTURAL METAL FRAMING 1 - 6
092900 GYPSUM BOARD 1 - 6
093000 TILING 1 - 5
095113 ACOUSTICAL PANEL CEILINGS 1 - 5
096513 RESILIENT BASE AND ACCESSORIES 1 - 3
096723 RESINOUS FLOORING 1 - 5
099123 INTERIOR PAINTING 1 - 7
099300 STAINING AND TRANSPARENT FINISHING 1 - 5
DIVISION 10 - SPECIALTIES
101100 VISUAL DISPLAY SURFACES 1 - 4
101400 SIGNAGE 1 - 3
102113 TOILET COMPARTMENTS 1 - 4
102600 WALL AND DOOR PROTECTION I - 3
102800 TOILET, BATH, AND LAUNDRY ACCESSORIES 1 - 5
104413 FIRE EXTINGUISHER CABINETS 1 - 3
104416 FIRE EXTINGUISHERS - I - 3
DIVISION 12 - FURNISHINGS
122413 - ROLLER WINDOW SHADES I - 4
123661 - SIMULATED STONE COUNTERTOPS 1 - 3
DIVISION 21 - FIRE SUPPRESSION
211100 FACILITY FIRE - SUPPRESSION WATER - SERVICE PIPING 1 - 7
211313 WET -PIPE SPRINKLER SYSTEMS 1 - 18
211316 DRY -PIPE SPRINKLER SYSTEMS 1 - 16
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DIVISION 22 - PLUMBING
221116 DOMESTIC WATER PIPING 1 - 6
221119 DOMESTIC WATER PIPING SPECIALTIES 1 - 9
221123 DOMESTIC WATER PUMPS 1 - 4
221316 SANITARY WASTE AND VENT PIPING 1 - 8
221319 SANITARY WASTE PIPING SPECIALTIES I - 7
223400 FUEL -FIRED DOMESTIC WATER HEATERS 1 - 6
224000 PLUMBING FIXTURES 1 - 15
DIVISION 23 - HEATING VENTILATING AND AIR CONDITIONING
230500 COMMON WORK RESULTS FOR PLUMBING AND HVAC l - 11
230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT 1 - 6
230519 METERS AND GAGES FOR PLUMBING PIPING 1 - 4
230523 GENERAL -DUTY VALVES FOR PLUMBING PIPING 1 - 6
230529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND
EQUIPMENT 1 - 8
230548 VIBRATION AND SEISMIC CONTROLS FOR PLUMBING AND
HVAC PIPING AND EQUIPMENT 1 - 9
230553 IDENTIFICATION FOR PLUMBING AND HVAC PIPING AND EQUIPMENT 1 - 4
230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC 1 - 5
230700 HVAC INSULATION 1 - 11
230993 SEQUENCE OF OPERATIONS FOR HVAC CONTROLS 1 - 5
231123 FACILITY NATURAL -GAS PIPING 1 - 9
233113 METAL DUCTS 1 - 14
233300 AIR DUCT ACCESSORIES I - 9
233423 HVAC POWER VENTILATORS 1 - 7
233713 DIFFUSERS, REGISTERS, AND GRILLES 1 - 3
233813 COMMERCIAL - KITCHEN HOODS 1 - 8
235100 BREECHINGS, CHIMNEYS, AND STACKS 1 - 3
235523 GAS -FIRED RADIANT HEATERS 1 - 4
235533 FUEL -FIRED UNIT HEATERS 1 - 4
36395 REFRIGERATION IN TALLATION 1 - 48
237400 PACKAGED OUTDOOR HVAC EQUIPMENT 1 - 6
237433 DEDICATED OUTDOOR -AIR UNITS 1 - 10
238126 SPLIT - SYSTEM AIR - CONDITIONERS 1 - 4
238315 QUARTZ ELECTRIC INFRARED HEATERS 1 - 2
DIVISION 26 - ELECTRICAL
260500 COMMON WORK RESULTS FOR ELECTRICAL 1 - 3
260519 LOW- VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES 1 - 5
260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS 1 - 3
260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS 1 - 5
260533 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS 1 - 7
260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS 1 - 7
260573 OVERCURRENT PROTECTIVE DEVICE COORDINATION AND
ARC FLASH STUDY 1 - 8
260943 NETWORK LIGHTING CONTROLS 1 - 5
262200 LOW- VOLTAGE TRANSFORMERS 1 - 4
262413 SWITCHBOARDS 1 - 6
262416 PANELBOARDS I - 7
262726 WIRING DEVICES 1 - 6
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262813 FUSES 1 - 3
262816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS 1 - 5
262913 ENCLOSED CONTROLLERS 1 - 7
265100 INTERIOR LIGHTING 1 - 7
DIVISION 28 - ELECTRICAL SAFETY AND SECURITY
283111 DIGITAL, ADDRESSABLE FIRE -ALARM SYSTEM 1 - 8
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SECTION 236395 - REFRIGERATION INSTALLATION
PART 1 - GENERAL
1.1 SUMMARY
A. Work required under this Section includes all labor, materials, tools, and equipment necessary
for installation of all refrigeration systems, leak detection system and energy management
system on this project as detailed on the design project drawings and as herein specified, and as
required by good installation practice to make the refrigeration systems fully operational.
B. The Contractor shall commission all of the refrigeration equipment to a fully operational state,
make all required adjustments and calibrations, perform and make all initial and follow up tests
to ensure compliance with these specifications and their intent.
C. Any omissions from these specifications or from the refrigeration plans and schedules with
reference to any parts and/or labor necessary for the complete installation must not be construed
as releasing the Contractor from responsibility for furnishing such parts and/or labor.
1. For specific details of the installation, refer to the fixture plan, refrigeration schedule,
refrigeration plans, manufacturer's installation instructions, and to the applicable codes
and ordinances.
D. Obtain all necessary approvals in writing from all governing bodies having jurisdiction over this
work to ensure compliance with all laws and ordinances in effect. All technicians performing
this installation, maintenance, service, repair or disposal must be EPA (US Environmental
Protection Agency) certified for the type of equipment on which they are working. The
Contractor must have a copy of their certification with them at all times and be prepared to
produce it. The Refrigeration Installation procedures and equipment used shall comply with
EPA regulations.
E. The Contractor is responsible for unloading, assembling, and installing all coils, compressor
systems, condensers, refrigerated walk -in boxes, and other refrigeration equipment unless
otherwise specified. The Contractor shall also arrange for the removal of crating and packing
materials and shall leave the uncrating area and the compressor room in a clean and orderly
condition.
F. The Contractor shall familiarize himself with the project, and shall cooperate with other
Contractors doing work in the building. If any conflict, interference, or discrepancies come to
the attention of the Contractor, he shall notify Whole Foods immediately before proceeding
further with the installation. Absolute compliance with the schedule as submitted by the client is
essential.
G. In all instances, the installation shall include, but not be limited to, the furnishing and
installation of all refrigerants, suction, liquid, discharge and condensate piping, insulation, hot
water reclaim systems, walk -in box control temperature sensors, charging, start-up, final
programming, system commissioning, calibration, testing and control optimization. Contractor
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is also responsible for installation of ship -loose compressor oil and ship -loose field mounted
EEPR, solenoid, and ball valves.
1.2 DEFINITIONS
A. Refrigeration Contractor and Contractor: Shall mean the Refrigeration Installation and Service
Company.
B. Equipment Manufacturer: Shall be defined as the company or companies who are supplying
various fixtures, equipment, etc. for this Project.
C. Provide: Where this word appears, Contractor shall furnish and install and connect complete
item unless otherwise indicated.
D. Materials: Include items such as piping and fittings, structural steel, pipe hangers, pipe
insulation, welding rods, ctc., which are purchased from a materials supplier and installed by the
workmen during construction.
E. Equipment: Items such as pressure vessels, air handling units, compressors, condensers, electric
motors, valves, etc., which are purchased from an Equipment Manufacturer and installed by the
workman during construction.
F. Workmanship: Quality of performance of the workman during the construction phase of the
project. The Refrigeration Contractor is responsible for furnishing installation technicians that
have experience and a thorough working knowledge of refrigeration system installation.
G. Engineer: Whole Foods engineer selected for designing of the refrigeration equipment.
1.3 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 1 Specification Sections, applicable to this Section, include but are not
limited to:
1. Section 00201 Instruction to Refrigeration Bidders.
2. Section 236390 Pre - Purchased Equipment.
3. Architectural Drawings: All "A" series drawings.
4. Refrigeration Drawings: All "R" series drawings.
5. HVAC Drawings: All "M" series drawings.
6. Electrical Drawings: All "E" series drawings.
7. Plumbing Drawings: All "P" series drawings.
8. Energy Management Drawings: All "EMS" series drawings.
9. Division 23 Specifications.
10. Section 230900 instrumentation and control for HVAC.
B. Reference Standards
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1. Applicability of Standards: Except where the Contract Documents include more
stringent requirements, applicable industry standards have the same force and effect as if
bound or copied into Contract Documents. Such standards are part of the Contract
Documents by reference. Refer uncertainties, conflicting requirements, and standards
that are different but equal to the Project Manager for a decision prior to proceeding with
the Work.
2. Refrigeration Contractor shall be familiar with industry standards applicable to the work.
3. Where copies of standards are needed for performance of a required construction activity,
Refrigeration Contractor shall obtain copies directly from the publication source and
make them available to the Project Manager upon request.
4. The entire Refrigeration system, including work and materials, shall be in strict
accordance with applicable codes, regulations and/or authorities having jurisdiction.
5. It is the sole responsibility of the Refrigeration Contractor to assure compliance with all
codes, regulations, ordinances, and requirements of Inspection authorities, and figure bid
and work on these requirements.
6. The entire Refrigeration Installation including piping and equipment must comply with
the current codes as noted in Code Compliance item of this section.
7. All electrical equipment shall be UL listed or equivalent, where applicable.
8. All refrigeration equipment and installation thereof shall comply with applicable codes
pertaining to building location and jurisdiction.
9. Where the specific date or issue of the standard is not included with the reference to the
standard in the Specification Sections or elsewhere in the Contract Documents, the
edition and amendments adopted, published, and available to the public on the date of
this Project Manual shall apply.
10. Where two or more standards are specified to establish quality, the product and
workmanship shall conform to or surpass the requirements of both. In case of conflict
between referenced standards, the more stringent shall apply.
1.4 SCOPE OF WORK REQUIREMENTS
A. Bidding:
1. Prior to bidding, all bidders shall make a field inspection of job site and carefully
appraise all field conditions.
2. Bidders shall confer with the Architect, prior to bidding if there are any items shown on
the plans or described herein that are not clearly understood.
3. No allowance will be made for Contractor's lack of obtaining information after the bid is
submitted and the contract signed.
4. Bidder will be responsible for his own review and familiarization with the Bidding
Documents, the Site, the areas adjacent to the site, as well as the existing construction in
as much as it will affect his work. Neither Engineer, Achitect, nor Whole Foods will be
responsible for oral instructions or interpretations given before award of Contract.
5. Should Bidder find discrepancies, ambiguities or omissions in the Bidding Documents,
he shall immediately notify the Engineer, Architect and Whole Foods in writing at least
ten (10) days prior to the bid opening date. Prompt clarifications will be supplied to
Bidders of record by addendum. Failure to request clarification will not relieve the
Bidder of responsibility to perform the work in accordance with the intent of the Bidding
Documents.
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6. The Refrigeration Contractor will be required to attend project inspections with Whole
Foods representatives at intervals as requested.
7. Submission of bid will constitute Bidder's acknowledgement, and complete
comprehension of the intent and scope of Bidding Documents.
8. Reference data made available to Contractor are given for Contractor's information only,
and neither Whole Foods, nor the Engineer and Architect assume any responsibility for
conclusions Contractor may draw from them.
9. Failure by Contractor to acquaint himself with all available information concerning these
conditions will not relieve him from responsibility for estimating cost or difficulty of
successfully performing work.
10. Refrigeration Contractor is responsible for all low and high voltage conduit, wiring and
terminations. High voltage wiring will be installed from breaker panel or switch gear to
the refrigeration equipment. Refer to "R" drawings.
B. Labor:
1. Refrigeration Contractor shall provide qualified supervision and qualified personnel at
the project site. Personnel to be fully trained in all aspects of refrigerant management
including but not limited to EPA and Greenchill requirements. Refrigeration Contractor
shall replace any staff the General Contractor or Whole Foods deems unacceptable.
Refrigeration Contractor is to pay all governmental mandated labor burden, etc.
C. Shop Drawings, Submittals.
PART 2 - MATERIALS AND INSTALLATION REQUIREMENTS
2.1 GENERAL
A. Refrigeration Contractor shall furnish and install all necessary refrigerant piping (including
glycol), fittings, vibration eliminators, line valves, solenoid valves, thermostatic expansion
valves (re -used equipment), dehydrators, strainers, sight glasses, moisture indicators,
refrigerant, oil, glycol, filters, insulation and all fittings and accessories necessary to perform a
complete installation unless otherwise specified, together with all labor required to complete the
installation and perform the service covered by this Specification.
B. Materials that are not satisfactory to the General Contractor, Whole Foods, or Engineer shall be
removed from the premises.
C. It shall be understood the plans cannot indicate every specialty or detail; however, the
Contractor shall furnish and install all such specialties and equipment necessary for the
complete installation in accordance with the normal interpretation of the plans and
specifications for a fully operational system, good practice, and to the satisfaction of Whole
Foods and Engineer.
2.2 MATERIALS AND COMPLIANCE
A. Refrigerants and Fluids:
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1. Only EPA approved HFC refrigerants are permitted. The refrigerant shall be delivered to
the job in original sealed containers.
2. Under no circumstances shall there be any mixing of refrigerants.
3. Additional refrigerant may be required for systems after proper superheat has been set on
all expansion valves. Since compressor systems may be operated with flooded
condensers during winter, sufficient refrigerant must be charged into each system for this
purpose. If necessary, the Contractor shall return during cooler ambient conditions, in
order to provide the optimum refrigerant charge. The estimated minimum receiver charge
level is 1/3 mark for winter, 2/3 mark for summer. The charge amounts noted here are to
be used as a guide and only after the entire system has been balanced. Do not overcharge
system.
a. Contractor shall take extreme caution to prevent the loss of any refrigerant to the
atmosphere. Absolutely, no planned refrigerant venting is permitted.
4. All glycol to be added to the system is to be of pre -mixed solutions only as obtained from
the manufacturer. Glycol to be Dowfrost 35% propylene glycol unless specifically
indicated otherwise. Supplier information to be included as part of submittal process.
Alternate manufacturers may be allowed if pre- approved. . Subsequent additions if less
than 50 gallons total may be field- mixed, with total system glycol concentration verified
with a manufacturer- approved refractometer.
5. Contractor shall obtain, read and understand all warnings and instructions listed on the
refrigerant and fluid container labels, packaging and in the safety and handling
instructions as provided by the manufacturer.
6. For specific refrigerants and fluids used in each situation, the Contractor must refer to the
refrigeration schedule to ascertain the actual material to be utilized. Use only the material
in any equipment for which that equipment was designed by the Manufacturer.
7. Refrigerant and fluids shall be introduced into the system from factory filled containers.
8. If applicable surplus used refrigerant generated through refrigerant retrofits or through
other means is to remain the property of Whole Foods. Whole Foods has an account set-
up through National Refrigerants and United Refrigeration. Bottles will be supplied by
Whole Foods through this program for the contractors use. Contact Whole Foods or
Refrigeration Engineer for coordination information.
B. Piping:
1. The Refrigeration Contractor must carefully review the piping and trenching plans.
These documents may indicate the piping schedules, routing and other requirements
which will be necessary for the refrigeration installation.
2. Piping should be located so the access to the system components is not hindered and that
all components that could possibly require fixture maintenance are easily accessible.
Further, the Refrigeration Contractor shall review and strategically locate all control
valves and isolation valves prior to the installation of any piping. The coordination of the
piping installation shall be in agreement with the overall construction schedule and shall
have all piping path and accessories locations confirmed by the Refrigeration Contractor
prior to closing of any wall, floor or ceiling where refrigerant and fluid piping may be
passing through or installed in.
3. Temporary protection shall be provided until the job is in satisfactory condition, and
permanent protection shall be provided by the building contractor as required to protect
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the piping, fittings, etc. from damage. This Contractor is to supervise the construction of
permanent guards and to see that future access will not be barred by its design.
4. Unless otherwise specified, all DX refrigeration piping shall be Mueller "Nitrogenized "®
refrigeration grade Type L hard drawn, cleaned, dehydrated and capped to avoid
contamination prior to installation. Minimize inaccessible refrigerant pipe joints wherever
possible.
5. Overhead Glycol piping may be any of the following:
a. Copper Tube: ASTM B 88, Type M.
b. Steel.
6. Glycol Piping within the cases and for Refrigeration Case Connections shall be Copper
Tube: ASTM B 88, Type M.
7. Piping installed underground shall be located in separate conduits for each circuit, except
where noted otherwise. All piping under slab will be installed in 6" PVC schedule 40.
No direct bury piping is allowed. All underground circuits are to be installed prior to the
installation of the concrete slab. PVC sleeves furnished by refrigeration contractor.
Trenching, compaction, and backfill provided by general contractor.
8. Copper fittings shall be wrought copper or forged brass. No bending of copper tubing is
approved by Whole Foods. All couplings and reducers should be welded around the
rolled stop, or staked stop
9. Only long radius elbows shall be used. .All field changes in the line size and direction
shall be accomplished with fittings only.
10. Do Not Use:
a. Short radius 90 degree elbows.
b. 45 degree elbows.
c. Plastic caps.
d. Schraeder valves on condenser or reclaim discharge lines.
e. Drilled tees in fixtures.
f. Capillary tubes.
11. Whole Foods retains the right to have the Contractor cut out three (3) welded joints from
the system for examination. Should these joints be found dirty with oxidation etc., the
Refrigeration Contractor will be responsible for removing and replacing all copper and
fittings with new or providing oil changes as required by Whole Foods. A Whole Foods
Representative will review joints for compliance.
12. Tubing shall be installed in a neat, workmanlike manner. DX refrigeration piping
horizontal runs shall be sloped toward the compressor at a rate of one inch (1") per
twenty feet (20'). Glycol piping shall be installed to facilitate air removal. Branch glycol
lines are to come off the bottoms of the mains.
13. All vertical risers in a DX suction line shall be trapped at the bottom (inverted P trap).
Install an intermediate trap for each riser that is more than twenty feet (20') tall, and each
20' thereafter.
14. Where a branch DX suction line enters a main suction line it shall enter at the top. Piping
shall be arranged so refrigerant or oil cannot drain from the suction line into the
evaporator.
15. Vertical discharge risers on parallel rack systems need not be trapped at the bottom unless
the riser is greater than fifteen (15) feet tall. Discharge risers on single compressor
systems shall be trapped. Hangers or straps shall be installed so as to adequately prevent
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vibration or undue strain on any pipe or fitting. Clamp lines with 1 5/8" coated
"Unistrut" or equivalent at least every ten (10) feet. See Plans for additional saddle
requirements.
16. Cushion all pipes with curved sheet metal sections glued around the Armaflex or
approved equal on the intermediate supports where pipe is not clamped. Where the
clamps are applied directly onto copper lines, Hydrazorb cushion clamp assemblies shall
be used with 1 -5/8 inch width steel channel. Steel clamp parts must not touch or rub the
copper pipe.
17. Contractor to coordinate with the General Contractor to ensure protection from the
elements, damage and any possibility of moisture ingress.
18. Each circuit must be pressure tested, and left under pressure prior to the slab installation.
It is this Contractor's responsibility to coordinate the installation schedule with the
General Contractor, and to ensure security and protection of the refrigeration piping
systems.
19. Galvanized nuts and bolts with nylon -insert self locking type nuts shall be used on all
pipe clamps.
20. All piping to be installed in such a manner as to completely prevent any type of rubbing
against any other objects /surfaces.
21. Case lines must be routed adequately to clear fans, motors, service panels and expansion
and control valves. Do not run tubing from one system through a case connected to
another system. Protect lines with tape or insulation where running through case
openings.
22. All piping shall be installed so that normal servicing of the compressor and related
equipment is not hindered. Do not obstruct the view of the crankcase oil sight glass or
run piping so it interferes with removal of compressor, cylinder heads, end bells, access
plates, fans, fan motors, coil, filters, condensers, etc.
23. Refrigeration and fluid piping must not be installed above any electrical distribution
panel(s), transformers or other electrical components. Extreme care shall be applied to
satisfy this requirement.
24. The Refrigeration Contractor is required to install full port brass ball valves furnished by
OEM as indicated on the piping plans for system isolation. Any additional valves which
may be necessary (and which are not indicated on the plans), to isolate both liquid and
suction (supply and return) branch circuits. off loop piping shall be furnished by the
Refrigeration Contractor. Suction ball valves must only be installed in horizontal pipe
runs, and should never be located in a vertical suction riser. Valves installed in glycol
piping shall be installed with the stems facing up. Valves shall incorporate a dual seal
Teflon ball. Each valve must be selected to introduce a maximum of 0.25 psig pressure
drop. Design working pressure of 500 psig. (Approved manufacturer: Superior, Mueller).
25. Where indicated as part of project design documents, the Refrigeration Contractor will be
required to supply and install all of piping to the condensers using split circuits. A
discharge solenoid valve in each of the discharge lines, together with appropriate check
valves and bleed system will allow one side of the condenser coil to become inactive on
command from the control system.
26. The Refrigeration Contractor shall support all stop valves independently of the
refrigeration and fluid tubing for piping of 3/4 inch or less outside diameter.
27. The Refrigeration Contractor shall tag all stop valves in accordance with the Mechanical
Code and display:
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28. The planning of the refrigeration and fluid pipe locations shall include accessible
locations and adequate space for installation, maintenance, replacement and adjustment
of valves and all other components of the system.
29. All joints in the compressor discharge suction and liquid lines shall be brazed with a
suitable high temperature silver solder alloy containing not less than 15 percent (15 %)
silver. At any copper to brass joint where damage could occur from excess heat use 35%
silver, but must utilize a heat wrap in brazing process.
30. Use a solder with at least forty—five percent (45 %) silver content on all copper to steel,
brass to steel, or steel -to -steel joints.
31. During all of the brazing operations, dry nitrogen must be bled through the piping at very
low pressure to prevent oxidation and scaling.
32. In order to avoid damage to the internal Silfos joints in vibration eliminators, line
connections to vibration eliminators are to be made with silver solder alloy, to 1,200
DEG. F (well below the 1,300 DEG. F melting point of Silfos).
33. To prevent contamination of the line internally, limit the soldering paste or flux to the
minimum required. Flux only the male portion of the connection, never the female.
34. Protection of the piping system shall be this Contractor's responsibility.
35. Install Schrader type valves at each evaporator outlet to facilitate adjustments of the
superheat settings and to establish pressure drop. Additional Schrader valves must be
installed in all of the long branch suction lines, to facilitate liquid pump -out of excess
refrigerant during periods when the system must be pumped down.
36. Install drains, consisting of a tee fitting, NPS3 /4 ball valve, and short NPS3 /4 threaded
nipple with cap, at low points in glycol piping system mains and elsewhere as required
for system drainage.
37. Install manual air vents at all high points in piping, at heat - transfer coils, and elsewhere
as required for system air venting.
38. The Refrigeration Contractor shall verify that all equipment installed has proper pressure
relief protection, and that relief parts are directed downward or piped to relieve
downward. All pressure relief piping shall be piped to the outdoor environment and be
installed as per codes.
a. All receiver pressure relief lines shall be vented to the roof, and will terminate a
minimum of 10' away from any building openings.
b. Receiver common vent lines shall be ran with a minimum 7/8 inch OD copper.
c. One common vent line per receiver.
39. All openings in the refrigerated fixtures and coolers for piping access shall be completely
sealed with "Silicone" sealant or Insta -Foam products.
40. Line Sizing - Refer to drawings for refrigeration line sizes.
C. Insulation:
1. Insulation for below ambient service shall be Armacell Armaflex II or Rubatex R- 180FS.
All suction lines and supply and return fluid piping shall be insulated per Sheet R4.1
notes. per the latest Energy Code. Sub - cooled liquid refrigeration lines shall be insulated
with per Sheet R4.1 notes and non- sub - cooled liquid lines shall be insulated with 1/2" wall
insulation.
2. All refrigerant and fluid lines shall be insulated the entire length of the run. This includes
lines operating in conduit "under the slab ".
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3. All openings for refrigerant and fluid lines into the building shall be closed -off properly
and sealed using "Silicone" sealant or Insta -Foam Products "Froth -Pak" (non-
combustible) or equal.
4. Insulation joints shall be sealed with rubber cement to ensure a "drip- tight" seal.
5. Insulation shall be slipped on the tubing prior to joint formation where possible, in
preference to splitting, and then sealing the joint.
6. All of the isolation ball valves, fittings, elbows and T connections must be properly
insulated with preformed insulation material, designed for this purpose, securely fastened
to each component. Wrapping with insulated tape is unacceptable as the only method of
component insulation.
7. Insulation with wall thickness with 1 inch and over shall be mitered, pre- adhered (except
for reclaim piping, whereby pre- adhered is not permitted) and longitudinally slit to fit
over p- traps, tees and elbows or bends over 90 degrees.
8. All heat reclaim refrigerant piping shall be completely insulated with 3/4" thickness
fiberglass insulation with jacket for the entire length from compressor rack diverting
valve to reclaim equipment.
9. Insulation which is located outdoors, must incorporate a weather resistant protective
finish, such as Armacell Armaflex Finish. Refer to the architectural specifications for fire
stopping materials required for sealing of penetrations.
D. Accessories:
1. If liquid line driers are not otherwise specified, they shall be of the filter -drier type, and
of the size recommended by the Manufacturer. Drier cartridges shall not be installed
until the second evacuation has been completed.
2. A replaceable core suction line filter with high water removal capacity feature (Sporlan
RCW 48) is provided by Equipment Manufacturer in each compressor suction line. If the
pressure drop across the filter is in excess of 1.0 psig after the initial twenty -four (24)
hours of operation, the suction line filter cartridge shall be replaced. During start -up
contractor to label suction filters with the date of change -out for inspection by Whole
Foods Construction Department.
3. All controls, components, and valves shall be located in serviceable locations and
positions.
4. The Refrigeration Contractor shall furnish and install condensate drain pans to be located
below the insulated suction and fluid lines where four or more risers are located together
and under valves located in the sales area or as detailed on the plans. Drain pan must be
piped to nearest available drain by refrigeration contractor.
5. All walk -in freezer areas each require a door switch (supplied and installed by the
Refrigeration Contractor), which will turn off the evaporator fans and close the liquid line
solenoid valves whenever the door is opened. Programming to re- initiate refrigeration
after 15 minutes. All walk -in coolers to have door switch for monitoring of door
openings. No door alarms are generated through the BMS system. The solenoid valves
must be supplied and installed by the Refrigeration Contractor.
6. Solenoid valves shall be sweat type valves.
7. Evaporator Pressure Regulator (EPR) valves shall be sweat type and factory installed at
the rack where appropriate and as indicated on "Refrigeration Schedule ".
8. Where field installed controls valves are required, (i.e. EPR, liquid solenoids, suction
solenoids, balancing valves, control valves, etc.) the Refrigeration Contractor shall install
the valves. (Equipment Manufacturer will provide EPRs and solenoids, and motorized
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ball valves. Voltage of valves shall be coordinated with Energy Management drawings
and contractor.
9. The Refrigeration Contractor shall supply fuse cabinet and one full set of each type of
fuses required for operation of refrigeration equipment. Install the spare fuse cabinet in
readily identified location.
10. Refrigeration Contractor shall supply miscellaneous components as required for the
installation of Whole Foods supplied equipment.
E. Substitutions:
1. All materials and equipment shall be new and the product of a reputable manufacturer.
Materials and equipment shall fully conform to the applicable specifications and
standards, and shall comply with size, make type and quality specified or as otherwise
specifically approved in writing by Whole Foods and Engineer.
2. Do not use material or equipment for any purpose other than that for which it is designed.
3. Where manufacturer's names, catalog numbers, or trade names appear in the
specifications, it is not the intent to restrict or eliminate competition, but merely to
establish quality of material required. Where the words "or approved equal" appear, the
"equal" item must conform to the requirements of the specifications and must be
submitted, with complete information, to the Engineer for written approval prior to use.
4. All costs associated with additional work that may be required by other trades as a result
of a substitution of equipment and /or materials, shall be borne by the Contractor.
F. Code Compliance:
1. The Contractor shall comply with all applicable laws, ordinances, rules and regulations
relative to this project.
2. If the Contractor performs any work not in compliance, and does so without written
authorization from Whole Foods, the Refrigeration Contractor shall bear all costs relative
to correcting the installation to comply with the original specification requirements. _
3. All refrigeration equipment and installation thereof, including piping and equipment,
shall comply with the project locality's current Mechanical Code, current Energy Code,
current Fire Code and all respective addenda and current Building Code for Seismic
Restraints of Mechanical Systems, based on the specific store seismic zone classification.
4. The Refrigeration Installation procedures and equipment used shall comply with all EPA
regulations.
G. Compliance Form Completion Requirements:
1. Upon completion of the refrigeration installation and the energy management systems
installation, the Refrigeration Contractor shall complete the project's Refrigeration
Compliance forms. The Refrigeration Contractor shall be responsible to ensure the forms
are posted on USGN as follows:
a. Copy forms from these specifications.
b. Complete and sign the forms.
c. Scan completed forms into .pdf files.
d. Post in USGN as follows:
1) From the project's home page, click on "Document Center"
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2) Go to "Files" and click on "Public Files"
3) Click on "Form"
4) Click on "Post New"
5) Complete the information on the form including:
6) Category is "Facilities and Maintenance"
7) Document Type is "Refrigeration Installation Compliance Form"
8) Notify as per Specification Section 01110
e. All the information must be completed as pertaining to this particular project. All
time required for acquisition and provision of this data shall be included as part of
the Refrigeration Contractor's Contract.
f. The Refrigeration Contractor will provide two additional hard copies of
compliance forms as follows:
1) Store Team Leader Manual.
2) Whole Food's Project Manager.
H. Schedule Requirements:
1. It is imperative that the work covered by this specification shall be completed in
conformance with the schedule established the General Contractor. The Refrigeration
Contractor shall maintain cooperation among his staff and all other trades. Some work
on the project is covered by separate contracts; cooperation with these other contractors is
required.
2. Schedule considerations shall include the need of the store operations, which includes
both the store customers and team members. Work on the sales floor shall not occur
during peak business hours, and authorized hours for sales floor work shall be pre-
arranged through Whole Foods Project Manager.
2.3 INSTALLATION REQUIREMENTS
A. Receiving, Rigging and Setting Requirements:
1. The Refrigeration Contractor shall receive all Whole Foods furnished items identified in
this Specification Section.
2. The Refrigeration Contractor shall receive and be responsible for the rigging, locating
and installing of the compressor systems and condensers. A professionally licensed and
insured Rigging Contractor must be utilized for this purpose.
3. Remove tags, wires and blocking for shipping from compressors and condensers.
B. Installation of Refrigeration System Compressor Rack:
1. The Refrigeration Contractor shall be fully responsible for the complete commissioning
of all compressor and condenser controls.
2. The Refrigeration Contractor shall be responsible for the final programming of all
compressor rack set points, condenser fan settings, alarm settings, etc. for full and
satisfactory operation of the entire refrigeration system.
3. The Equipment Manufacturer shall be responsible for initial programming of systems
with circuit information and factory set points for control, defrost and all alarming
requirements per the EMS schedules and input / output connections as listed on drawings.
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Any programming changes, which may be required after shipment, shall be the
responsibility of the Refrigeration Contractor. All installation labor is the responsibility
of the Refrigeration Contractor.
4. As a minimum, the following monitoring point requirements shall be installed and
programmed for alarming:
a. Network (Complete Network Communications)
b. High Head (Discharge) pressure
c. High Suction pressure
d. Low Suction pressure
e. Drop Leg Temperature
f. Compressor Run Proof, one per compressor via current sensing relay (auxiliary
contact method is not acceptable)
g. Receiver Level
h. Oil Failure
i. Compressor Discharge Temperature
J. Rupture Disk, two(2) per Compressor Rack
k. Phase Loss, one per Compressor Rack
1. Refrigerated Circuit High Temperature
m. Refrigerated Circuit Low Temperature
n. Sensor Fail (All circuits)
o. Refrigerant Leak Detection
P. HVAC Air Flow Switch, one per HVAC Unit
q. Main fluid supply flow switch, one per fluid main
r. Generator Alarm
s. Cooler & Freezer Door monitor only.
t. Compressor Enclosure High Temperature Alarm (as appropriate)
5. The Refrigeration Contractor shall be responsible for ensuring that all compressors are
operating with the correct quantity and type of refrigerant oil. This applies prior to
startup, and following initial operation to ensure that the oil quantities have stabilized.
C. Installation of Condenser(s):
1. Refer to refrigeration legends and plans for specific condensers, models and locations.
2. Refrigeration Contractor is responsible for the installation of all condensers and
associated piping.
3. Each Air cooled condenser shall be controlled by a VFD installed by the refrigeration
contractor. VFD to be shipped loose with rack and be controlled in response to ambient
temperature and head pressure. Outdoor ambient sensor shall be factory furnished and
field installed by Refrigeration Contractor at the condenser. ECMs may be employed in
lieu of VFDs for certain applications. Refer to job schedule.
a. All Air - cooled condenser fans should be controlled by a VFD based on TD
(condensing temperature calculated from drop leg pressure minus ambient
temperature)
1) Individual fan contactors to be controlled by Loop Sequencer based on
liquid drop leg pressure that will cycle the fans off in low condensing
events.
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a) Pressure setpoint of Loop Sequencer control to be equal to minimum
condensing temperature converted to pressure.
b) Low Temp 407A = 95 PSIG Setpoint
c) Med Temp 134A = 71 PSIG Setpoint
d) TR is to be 10.
e) PID Out at SP is to be 100
f) P.I.D. is P =1; 1 =1; D =0
g) PID Min = 0; PID Max = 100.
b. Suction and head pressure settings will be set per Whole Foods Pressure Setpoint
Matrix.
4. The condensers may be of the split circuit design. The control strategy must incorporate
liquid pump -out of the idle condenser sections when in split condenser mode. Program
split temperatures according to Rack Pressure Setpoint Matrix.
a. Whenever the refrigeration systems operate in the reclaim mode, the specific
condenser shall automatically be placed in the split mode until the reclaim event
ends.
b. When a split condenser is utilized, the individual condenser fans shall be
controlled via digital outputs.
1) Full time condenser fans shall be controlled in a digital sensor control via
the loop sequencer.
2) Split fans shall be controlled with a digital sensor control using an "AND"
combiner with:
a) Associated Loop Sequencer stage.
b) Split Condenser Command. (split condenser command will have to be
from a sensor control digital reading the split command that has been _
inverted).
5. Refrigeration Contractor shall install the condensers on roof structural support provided
by the General Contractor. The steel supports will be constructed to raise the condenser
sufficiently above the receiver flooding valve. It shall be the Refrigeration Contractor's
responsibility to ensure the selected condensers can be properly accommodated by this
structure, and as necessary, to bear the cost of any required modifications and/or bridging
steel members.
6. Supports and roof penetration locations indicated on the drawings shall be verified by the
Refrigeration Contractor prior to construction by the General Contractor.
7. Control of the discharge pressures shall be via variable condenser fan speed and
adjustable condenser flooding valves.
8. Each of the parallel compressor systems shall utilize a standard adjustable inlet pressure
regulating valve (IPR) to be located in the primary condensate return line from the
condensers and a receiver pressure control valve. The Refrigeration Contractor shall be
responsible for setting both the IPR and OPR valves, to maintain the specified discharge
pressures during low ambient operation.
9. Each IPR valve shall incorporate a parallel bypass line with an in -line liquid line solenoid
valve. When the valve is open, liquid condensate will bypass the IPR control allowing
the discharge pressure to be controlled by ambient temperature, and condenser fans.
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10. The solenoid valve should remain open at all times until the ambient temperature drops
below 40° (F). The valve must close and remain closed until the ambient temperature
exceeds 45° (F). This function shall be performed by the CPC controller.
11. Evaporative Condensers require the following method of control
a. RH sensor is required to measure relative humidity; obtaining the dry bulb
temperature through a temperature sensor and the RH sensor will provide wet bulb
temperatures through control parameters within the controller design
1) A conversion application is required to calculate the wet bulb temperature
2) Wetbulb output is programmed as Condenser Ambient Input
3) A TD stragtegy will be used to control evap condenser.
4) TD to match design TD as per the schedule.
D. Piping pressure testing and evacuation:
I. Whole Foods is a member of EPA's Greenchill program. As such, Whole Foods has
committed to following Greenchill's Installation Leak Tightness Testing Guidelines. The
more stringent conditions of those guideline and the specification below shall be utilized.
The contractor will be asked to sign an affidavit the Greenchill Guidelines were followed
and applied as part of Whole Foods partnership. The contractor shall take the necessary
steps to enable this to occur.
2. After completion of all connections, the DX and CO2 refrigeration piping testing
procedure shall be completed in the following manner. Prior to commencement of
pressure testing or evacuation, remove and cap all pressure transducers. Introduce dry
nitrogen through a pressure regulator into piping being tested to 150 psi gauge. These
pressure readings will hold for a 24 -hour timeframe, then the General Contractor will
make a sign -off and the verification sheet will be given to Whole Foods before start-up.
Failure to do this will require the contractor to go back to this stage of the work to
perform as required by Whole Foods. Valve off all compressors if any testing is done
over 175 psi gauge.
3. Piping must hold pressure with nitrogen valved off. If pressure does not hold given
pressure for (12) hours add the proper refrigerant to the system and use an electronic leak
detector to find the leaks. Repair all systems leaks.
4. Pressurized systems may be vented to other systems undergoing pressure testing to
conserve nitrogen. Maintain at least one pound gauge pressure on all systems containing
refrigerant mixed with nitrogen.
5. The Refrigeration Contractor must utilize the following equipment to complete the
evacuation test: Two (2) two -stage vacuum pumps, (or equipment equal to or superior to)
each with a capacity of 2CFM (minimum requirement); Evacuate systems from two (2)
independent locations using the manufacturer's recommended connection points to reach
all portions of the system. Use multiple 3/8" or 'A" copper tubing only (no gauge hoses).
Open all valves with manual stems and add bypass loops as necessary. An electronic
micron instrument such as manufactured by Robinair must be installed to sense piping
pressure with the vacuum pump valved off. An authorized Representative shall be present
at the scheduled time of any and all evacuation tests, so they may witness the vacuums
obtained. A minimum of forty -eight (48) hours notice is required.
6. Evacuate each system and associated connected piping to 1,500 microns. Break the
vacuum to 2.0 psig, with nitrogen. Repeat the initial evacuation process, again, breaking
the vacuum with nitrogen and evacuate to 1,000 microns. Install a drier of the required
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size in the liquid line, open the compressor suction and discharge valves, and evacuate to
500 microns. Leave the vacuums pump running for a minimum of two hours without
interruption. Raise the system pressure to 2.0 psig with refrigerant used in the system,
and remove the vacuum pump.
7. Contractors shall maintain records of test pressures and vacuum readings on each portion
of piping tested and shall record length of time test pressure and vacuums that were held
(attachments at end of Section 3). Two (2) signed copies of this record of testing shall be
submitted toEngineer and Whole Foods. Any system placed in operation without final
evacuation being witnessed by Engineer or Whole Foods shall at Whole Foods' request
be purged and re- evacuated. The advance notice requirement is intended to arrange
Whole Foods or his Representative to be present to witness the vacuum readings. Further,
when requested by authorities having jurisdiction, a dated declaration of test shall be
provided for all systems containing 55# or more of refrigerant.
8. The Refrigeration Contractor shall protect all system components (float balls, TXV's,
transducers, etc.) from damage due to excess pressure during the test procedure.
9. The Refrigeration Contractor is to provide a written record of required testing to be
maintained on the premises.
10. Refer to Section 01400 Quality Control for additional information and requirements.
E. Testing and Preparation of Glycol Piping:
1. Leave joints, including welds, uninsulated and exposed for examination during test.
2. Flush hydronic piping systems with clean water; then remove and clean or replace
strainer screens.
3. Isolate equipment from piping. If a valve is used to isolate equipment, its closure shall be
capable of sealing against test pressure without damage to valve. Install blinds in flanged
joints to isolate equipment.
4. Install safety valve, set at a pressure no more than one -third higher than test pressure, to
protect against damage by expanding liquid or other source of overpressure during test.
5. Subject piping system to hydrostatic test pressure that is not less than 1.5 times the
system's working pressure. Test pressure shall not exceed maximum pressure for any
vessel, pump, valve, or other component in system under test.
6. After hydrostatic test pressure has been applied for at least 10 minutes, examine piping,
joints, and connections for leakage. Eliminate leaks by tightening, repairing, or replacing
components, and repeat hydrostatic test until there are no leaks.
F. Installation of Walk -In Box Evaporator and Hydronic Coils:
1. Refer to refrigeration legends available from USGN for specific coil types and locations.
2. Coils should be mounted in walk -in boxes as shown on the Manufacturers shop drawings
or as directed by Whole Foods.
3. Walk -in cooler /freezer coils shall be suspended with 3/8" zinc plated all- thread rod. A
piece of unistrut run lengthwise the length of the coil on top of the box shall be provided
through which the rod terminates. Use nylon locking nuts on all thread ends to prevent
vibration from loosening. Minimum side /wall clearances shall be twelve (12) inches. All
equipment shall be mounted in locations shown on the drawings.
4. Coils should be mounted to provide sufficient space for maintenance and cleaning
without hindering refrigeration performance.
5. Installation of the coil condensate piping from the coil drains to the appropriate hub
drains or floor sinks shall be performed by the Refrigeration Contractor.
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6. The Refrigeration Contractor shall furnish and install "Frostex" electric heater tape
around these condensate lines and insulate all meat cooler, seafood cooler and freezer
condensate drains with 'A" Armaflex. Power to be provided by the Electrical Contractor.
Walk -in condensate lines shall exit the refrigerated space as soon as practical. The drip
lines shall have a threaded brass or copper union connected to the coil pan. A "P" trap
shall be installed near curb drain outside of the refrigerated area. Walk -in coil
condensate drip lines shall incorporate a minimum number of fittings and employ long
radius elbows. The Refrigeration Contractor shall seal all openings cut in cooler and
freezer panels. Use butyl rubber caulk on both sides of the panel at the penetration.
7. Refer to the Refrigeration Equipment Specifications for accessories and controls.
8. Contractor to provide filter bonnets for low velocity coils. Manufacturer to be Permatron
or similar.
G. Installation of Refrigerated Cases:
1. Metal shims are to be used on all cases at a maximum of 48 -inch increments.
2. Butyl rubber caulk shall be used in the joints of all cases and under the screeds of the
walk -in boxes.
3. Silicone to match the interior of the equipment will be used to "finish off' the joints of
the equipment and to ensure the water /air tight seal. This is to be installed before the
piping is installed, as it is impossible to get the caulking under piping once installed in
cases. Failure to install in this sequence will result in the Contractor in removing all
piping and sealing the cases properly.
4. After the delivery of the refrigerated case fixtures, the Refrigeration Contractor shall
provide and utilize plastic covers for each refrigerated case fixture. To shield the case
fixtures from dust, etc. these covers shall remain on the cases during general project
construction. As the overall project proceeds, the Refrigeration Contractor shall remove
the plastic covers and clean the cases before placing the cases in operation.
5. Installation of the condensate piping from the case drains to the appropriate hub drains
shall be performed by the Refrigeration Contractor.
6. The Refrigeration Contractor shall install 'A" Armaflex on any condensate drain line
using an ice bed to merchandise. This includes but is not limited to, all produce and
seafood cases.
H. Installation of Ice Machine:
1. Absolute compliance with the manufacturer's installation specifications and instructions
must be fully adhered to.
Installation of Hot Water Heat Reclaim:
1. The Equipment Manufacturer will ship loose Therma -Stor Model II -1 hot water heat
exchanger / tank(s) and drip pan(s) as per the drawings. Refer to the design documents
for location. Installation of the entire hot water reclaim equipment shall be by the
Refrigeration Contractor with the exception of the water piping and water- associated
valves, which shall be provided by the Plumbing Contractor.
2. The Equipment Manufacturer shall provide a failsafe' immersion aquastat, which will be
field wired to the controller by the Refrigeration Contractor to control the diverting valve
on the compressor rack serving the hot water reclaim system. The installation of the hot
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water reclaim tank(s), refrigeration piping, pressure- limiting valves shall be by the
Refrigeration Contractor.
J. Installation of Air Heat Reclaim:
1. If applicable the Refrigeration Contractor shall provide and install all necessary fittings
and piping as required to ensure that the Air Heat Reclaim coil (as per the drawings) is
connected to the appropriate compressor system. The installation must comply with these
specifications, and the contractor is obligated to commission all of the Air Heat Reclaim
systems in conjunction with the compressor systems.
K. Refrigerant Management Requirements:
1. The Refrigeration Contractor must take extreme caution to ensure that no
HCFC/HFC /CFC products are discharged or otherwise released into the atmosphere.
2. The compressor systems will be shipped with an initial holding charge and each rack
should be conspicuously tagged as to the refrigerant, lubricant and pressure holding
charge with which the system was shipped. Immediately upon delivery, this Contractor
shall verify that the systems have maintained this charge by checking the pressure gauges
that have been factory installed for this purpose. If any system has not maintained the
initial charge, this Contractor shall notify Whole Foods and the Equipment Manufacturer
immediately. The Equipment Manufacturer shall be required to visit the site to leak
check the system and repair any leaks identified on the system. This Contractor shall
wrench tighten all fittings prior to startup and in accordance with Equipment
Manufacturer's startup procedures.
L. Installation of Building Management System (BMS):
1. The refrigeration systems will utilize controllers to monitor and control the compressors,
condensers, hot water reclaim, air heat reclaim, electrical power and individual case
temperature and defrost functions. Refer to the refrigeration plans for specific fixture
temperature control methods. The Refrigeration Contractor shall be responsible for, but
not limited to, the following:
a. Furnish and install all equipment, materials, wiring (as specified and appropriately
labeled and grounded) and qualified labor necessary for the check -out,
programming, start-up and commissioning of the entire refrigeration, lighting and
HVAC control system. System Controller, I/O Boards, and Status Display panel
will be provided by Rack Manufacturer. Provide all necessary coordination and
assistance to the Refrigeration Electrical Contractor during the installation and
startup of the control system. For this purpose, the Contractor shall solicit and
include in the price, the services of a Refrigeration Electrical Contractor .
1) All control -wiring types shall be as indicated on EMS documents and
Manufacturer's Installation Manuals. No substitutions are permitted.
2) All EMS cable is to be permanently numbered at both ends with standard
numbered wire markers.
3) Analog sensor wiring within conduit containing line voltage or other control
wiring is forbidden. Further, the sensor wiring shall not be installed
anywhere the signal can be disturbed by other sources.
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4) All communication wiring shall be run from board to board without splices
and installed in a logical daisy chain fashion.
5) Cables for input sensors shall be run with no breaks or splices from the
respective I/O board to the sensor wires.
6) Use 3M- connector part number UR2 or Dolphin gel connectors. Wire nuts
or butt splices are not permitted.
b. The Refrigeration Contractor shall coordinate with the Refrigeration Electrical
Contractor as to the overall building management system conduit requirements,
quantities and locations. Building management system conduit is to be provided by
the Refrigeration Electrical Contractor.
c. Temperature probes shall be factory installed by Case Manufacturer for all
refrigerated cases. Exception is on refurbished cases and other specialty fixtures
where the Case Manufacturer shall supply probes for these line -ups and the
Refrigeration Contractor shall install these sensors. Design documents will
indicate number of sensors per line -up are to be wired and programmed.
d. Temperature sensors for each walk -in box are supplied by the Refrigeration
Contractor. If a probe is shipped loose, it will be the responsibility of the
Refrigeration Contractor to install the probe.
e. Sensor locations shall be per design document requirements and installed in such a
manner and location to preclude damage from normal facility operations such as
the movement of product inventory.
f. All cables must be of sufficient length as to avoid the need for splicing, and be
installed in a neat and workmanship manner.
g. Each cable is to be labeled at the respective I/O board. For further details of
labeling, refer to EMS Equipment Identification Section.
h. Refrigeration Contractor to provide all necessary cables for each input to I/O board
and point designated on schedules.
i. Refrigeration Contractor must carefully review the refrigeration design and
Building Management plans and fully adhere to the requirements as specified and
detailed therein.
j. The Refrigeration Contractor shall, upon entire completion of all the
aforementioned operational settings, download the programmed settings to two
computer disks. One disk shall be placed in a hard protective case and placed with
the RX control panel. The second is to be placed in the maintenance manual.
k. The refrigeration contractor shall provide a 5 -port Ethernet hub for CPC controller
to controller communication. Manufacturer to be Belkin 5 -Port Gigabit Switch
model # F5D5141 -5 or manufacturer and model of equivalent capability.
1. Refrigeration contractor shall mount the CPC status panel in location identified on
plans.
2. Energy Management Relay Power:
a. The Equipment Manufacturer is to provide all necessary transformers, equipment
and wiring requirements from within the rack control panel for all control points
associated with the relay boards installed in the rack control panel. The power for
these relay points shall also include all output power requirements for equipment to
be installed and controlled outside the rack, yet wired to the output board at the
rack control panel. Relay control voltage is 24 volt. All necessary transformers are
to be factory installed and wired within the control panel for these relays.
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1) Where relay board points are not powered from the compressor rack, or
remote header panel, the Refrigeration Contractor shall provide all power
requirements, transformers and wiring for relay control points.
2) The Refrigeration Contractor shall provide all necessary relays, contactors,
ice cube relays, etc. for the control interface between the EMS equipment
and the equipment being controlled.
3. Controller Watchdog Circuitry Requirements:
a. It is a specific requirement the conventional mechanical controls remain ineffective
during operation of the automated control system. However, upon failure or bypass
of this automated control equipment, these conventional controls including
protective time delay circuits, must be operational. The protective time delay
relays are to be factory installed.
b. Compressors are wired to normally- closed output connections on the factory
installed control output boards, thus enabling the compressors to be "ON" upon a
controller failure.
c. Each suction group is to be configured for a possible transducer failure. This is
accomplished by assigning a "failed value" for a suction transducer that may have
become "short ", or one that has become "open". The "failed value" will be
configured for each suction group, such that, it is approximately 1Opsig above the
highest set point of the floating suction control setting.
d. By assigning this value higher than the floating suction set point, a transducer
failure will result in the CPC E2 controller calling for the compressors of any
particular suction group to be "ON ".
e. Factory installed fully adjustable compressor low- pressure controls (Johnson
Controls Microset) are utilized. These low- pressure controls will be active in each
compressor control circuit, and thus will need to be set at a lower value than the
suction pressure control ranges, so -as -to not interfere with the CPC controller
controls.
f. Factory installed time -delay relays for each compressor control circuit so that their
wiring placement in the circuit is after the low- pressure switch and before the CPC
output control point. This means that only a loss of power or an opening of the
low - pressure switch will cause the time delay relay to become active. Normal
compressor cycling via the CPC compressor output is to have no effect on
initiating the time -delay relays.
M. Installation of Refrigeration Leak Detection System:
1. The refrigeration MRLDS leak detection system shall be furnished by Whole Foods and
installed by the Refrigeration Contractor. _
2. The leak detector must incorporate multiple HFC gas detection sensors, and provide a
digital signal to the automated control system for the purpose of generating an outgoing
signal to the central alarm receiving computer. The detector must provide a discrete
analog signal to the automated control system for each individual leak detector sensor.
3. The CO2 and refrigerant leak detection equipment shall be powered by a secondary
power source supplied by others. This is to be an uninterrupted power source capable of
operating equipment for a minimum of 15 minutes and processing a refrigerant leak
alarm following a power failure.
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4. The CO2 and refrigerant leak detection alarms shall be supervised by the fire alarm
system. All required provisions necessary to achieve this supervision shall be furnished
and installed by others.
5. The monitor shall be as manufactured by CPC. Lights and buzzers are to be provided and
installed by refrigeration contractor.
6. Refrigeration Manufacturer will provide one sensor per refrigeration rack, in addition to
shipped loose sensors for the freezers walk -in boxes per plans.
N. Parasense Monitoring Transducers:
1. Whole Foods to supply transducers. Rack OEM to install transducers.
2. Controls contractor to wire all Parasense Rack sensors and transducers.
O. Installation of System Identification and labeling requirements:
1. The Refrigeration Contractor shall provide signage on each refrigeration system to
display:
a. Name of contractor installing equipment.
b. Name and number designation of refrigerant in system.
c. Pounds and type of refrigerant in system.
d. Type and Brand of Oil in system.
2. Identification and Labeling at the Rack:
a. The Refrigeration Contractor shall install Brother P -Touch (or equivalent) labeling
tape displaying the operating system set points for each compressor unit. The
labels shall include the refrigerant name, the suction and discharge pressures and
their respective temperatures. The labels shall be placed on the outside of the
compressor system control panel, next to the system identification labeling.
b. The Refrigeration Contractor shall install Brother P -Touch (or equivalent) labeling
tape displaying each circuit number and the name of the specified connected
refrigeration device and its defrost requirements. The labels shall be placed on the
outside of the compressor system control panel, next to the system identification
labeling.
c. After all final adjustments have been made, the Refrigeration Contractor shall
mark in permanent marker and on the valve coil cover plate, the suction pressure
set points for each suction control valve.
3. Identification and Labeling at the Cases:
a. Refrigeration Contractor is responsible for all specified labeling
b. All cases which incorporate any type of control or thermostat shall be identified.
c. Equipment Tags (Markers): Engraved, color -coded laminated plastic, mounted
with either screws or rivets.
d. Case letters shall be assigned in addition to the unit and system numbers, to
identify the location of each case in the line -up. Add a hyphenated alphabetical
letter assigned from left to right when viewed from the front of the case line -up:
1) Line up of Six (6) Cases on Two Systems.
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2) C5 -A C5 -B C5 -C C6 -A C6 -B C6 -C:
e. No case letter shall be assigned where there is only one case evaporator on a
system. Complete identification can be made in that instance using only the unit
and system numbers.
f. Each case shall be marked with Brother P -touch labeling tape (or equal) bearing
the unit, system, and case numbers. Tag location to be either beside the discharge
thermometer or adjacent to the fixture nameplate, whichever is the most
conspicuous.
4. Identification and Labeling at the Walk -in Boxes and Coils:
a. Prep rooms, Coolers and Freezers shall be identified on each doorjamb on the latch
side at + 60" above finished floor. Each location shall be marked using Brother P-
touch labelling bearing the unit and system number, t -stat location, defrost
requirements and be attached by screws or rivets to an integral part of the fixture.
Using existing screws where possible.
5. Identification and Labeling at the Energy Management System (EMS) Equipment:
a. All wiring and cable runs shall be permanently tagged at each cable end with the
corresponding system identification as indicated on the design schedules, legends
and plans.
b. All EMS junction boxes shall be clearly identified as to the EMS cables and wiring
system identified within.
c. Equipment labeling shall display the proper equipment identification tag, affixed to
the exterior cabinet of each controller, EMS enclosure and on each control board.
The proper EMS equipment tag name shall display the name and identification as
indicated on the design plans.
P. As- Builts Drawing Requirements:
1. The Refrigeration Contractor shall provide two (2) sets of "as- built" documents at final
completion of the installation. Use the most current issued project specific drawings as
the base for as -built drawings. Provide (1) set of as -built drawings to the General
Contractor for incorporation of these drawings to the master set of as -built drawings.
Provide as -built drawings per General Contractor's schedule for proper project close out.
The Refrigeration Contractor shall mount one (1) set on the wall of the compressor room
or at the base of the ladder. Refer to Division 1, Section 01770.
2. At final completion of refrigeration piping installation, the Refrigeration Contractor shall
provide "as- built" refrigeration piping diagrams to Whole Foods detailing all tubing sizes,
piping paths and valve locations. The Refrigeration Contractor shall provide two (2) "as-
built" sets, one (1) copy to be mounted as per above and one (1) set provided to the
director of maintenance at Whole Foods. Refer to Division 1, Section 01770.
3. Permanent Fixture Plan:
a. The Refrigeration Contractor will be required to develop, supply and install a
permanent store fixture plan indicating all refrigeration circuits, location of all ball
valves and solenoid valves, and their interface with the compressor systems. This
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plan shall be framed in clear glass and permanently located in the above approved
location.
Q. System Start Up Requirements:
1. The temperature controls and controller equipment shall be set to maintain the following
temperatures. These conditions must be read in the primary discharge air stream, except
for all walk -in boxes, which are read in return air stream. Full compliance with
manufacturers installation, setup recommendations and operating temperatures must be
adhered to.
a. No deviation from these temperatures will be allowed, Contractor shall be held
responsible should he accept instructions, either verbally or otherwise from any
source other than in writing from Whole Foods. Should there be any question as to
the capabilities of a Manufacturer's equipment to produce temperatures herein
specified, Contractor will notify Whole Foods in writing of said questions,
otherwise it will be Contractor's responsibility to ensure said equipment shall
perform as specified below. The temperatures are to be maintained with fixture
loaded or unloaded. Case temperatures listed below are actual fixture discharge
temperatures. The walk -in box temperatures listed are room temperatures.
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2. WHOLE FOODS' FIXTURE TEMPERATURE / ALARM SETPOINT
REQUIREMENTS
* listed for E2, for RMCC controllers, use 90 minutes
FIXTURE TEMPERATURE CONTROL CONTROLLE
RANGE DEG.F ALARM
HIGH TEMP / CIRCUIT
TIME ACRONYM
(Min.)INTERVAL
*
BAKERY CASES +34 ° 50 ° / 60 min. BKCS
BAKERY COOLER WALK - IN +36 ° 50 ° / 60 min. BKBX
BAKERY FREEZER WALK - IN - 8 0 15 ° / 60 min. BKFZ
BEER CASES (M /D) +36 ° 50 ° / 60 min. BEER
BEVERAGE (DRINKS) CASE (M/D) +36 ° 50 ° / 60 min. BVCS
CHEESE CASES (SID) +32 ° 50 ° / 60 min. ISCH
CHEESE CASES (MID) +32 ° 50 ° / 60 min. MDCH
DAIRY CASES (MID REAR LOAD) +32 ° 50 °/ 60 min. RLDY
DAIRY CASES (M /D) +32 ° 50 ° / 60 min. DYCS
DAIRY COOLER WALK - IN +35 0 50 ° / 60 min. DYBX
DELI CASES (M /D) +32 ° 50 ° / 60 min. MDDL
DELI COOLER WALK - IN + 34 ° 50 ° / 60 min. DLBX
DELI FREEZER WALK - IN 0 ° 15 ° / 60 min. DLFZ
DUAL TEMP CASES (M/D) -8°/+25° 15 °/ 50 °/ 60 min. DTMD
FLORAL COOLER WALK - IN / CASES + 38 ° to + 40 ° 60 ° / 60 min. FLBX
FRESH MEAT CASE (S /D) +26 ° 50 ° / 60 min. SDMT
FRESH MEAT CASES (M /D) +29 ° 50 ° / 60 min. MDMT
FROZEN FOOD CASE (M /D) -8 0 15 ° / 60 min. MDFF
FROZEN FOOD CASES (REACH -IN) - 5 ° 15 ° / 60 min. RIFF
FROZEN FOOD CASES (S/D) - 10 ° 15 ° / 60 min. SDFF
FROZEN JUICE CASES (REACH -IN) - 10 ° 15 ° / 60 min. RIFJ
FROZEN MEAT CASES (M /D) - 8 0 15 ° / 60 min. MDFM
FROZEN SEAFOOD CASES (M /D) - 8 0 15 ° / 60 min. MDFS
GROCERY FROZEN FOODS FREEZER - 10 0 15 ° / 60 min. FFFZ
WALK -IN
ICE CREAM CASES (REACH -IN) - 10 ° 15 ° / 60 min. RIIC
ICE CREAM CASES (S /D) - 25 ° - ° / 60 min. SDIC
ISLAND TAKE - OUT (FRESH EATS) +26 ° 50 ° / 60 min. GRAB
MEAT COOLER WALK - IN +30 ° 50 ° / 60 min. MTBX
MEAT FREEZER WALK - IN 0 ° 15 ° / 60 min. MTFZ
MEAT PREPARATION +55 ° 75 ° / 60 min. MTPR
OLIVE BAR +32 ° 50 ° / 60 min. OLIV
PIZZA CASE +28 ° 50 ° / 60 min. PZZA
PRODUCE CASES (4 DECK) +35 ° 50 ° / 60 min. MDPR
PRODUCE CASES (5 DECK) +35 ° 50 ° / 60 min. MDPR
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PRODUCE CASES (M /D) +35 ° 50 ° / 60 min. MDPR
PRODUCE CASES (S /D) +38 ° 50 ° / 60 min. SDPR
PRODUCE COOLER WALK -IN +40 ° 75 ° / 60 min. PRBX
PRODUCE ISLAND +38 ° 50 ° / 60 min. ISPR
PRODUCE PREPARATION +60 ° 75 ° / 60 min. PRPR
SALAD BAR +33 ° 50 ° / 60 min. SALD
SEAFOOD CASES (M/D) +28 ° 50 ° / 60 min. MDSF
SEAFOOD COOLER WALK -IN +32 ° 50 ° / 60 min. SFBX
SEAFOOD FREEZER WALK -IN 0 ° 15 ° / 60 min. SFFZ
SEAFOOD PREPARATION +55 0 75 ° / 60 min. SFPR
SERVICE CHEESE CASES +32 ° 50 ° / 60 min. SVCH
SERVICE DELI CASES +25 ° 50 ° / 60 min. SVDL
SERVICE MEAT CASES +25 ° 50 ° / 60 min. SVMT
SERVICE MEAT PREPARATION +55 ° 75 ° / 60 min. SMPR
SERVICE SEAFOOD CASES +32 ° 50 ° / 60 min. SVSF
SUSHI CASE +28 ° 50 ° / 60 min. SUSH
3. The Refrigeration Contractor is to use 1 deg F graduation thermometers to set the
temperature as specified above. Thermometers furnished with cases are not satisfactory
for this purpose.
4. Set the compressor controls in accordance with manufacturer's application data for initial
system start-up. Observe case temperature performance. Check each expansion valve
and adjust as needed to equalize performance between cases on the same compressor and
to obtain required superheat temperature. Each TXV superheat to be set and verified.
5. After expansion valve stabilization has occurred, additional refrigerant may be required
to bring the system to full capacity. All systems must be fully charged.
6. It is the Refrigeration Contractor's responsibility to check all refrigeration components,
flare fittings, cases and controls, including all electrical connections at the compressor, to
ensure tight and operative connections.
7. The Refrigeration Contractor shall make all necessary adjustments to the controls during
the time that the fixtures are being stocked.
8. The Refrigeration Contractor's mechanic shall remain at the store at least eight (8) hours
during the first day the store is open for business, beginning one (1) hour before opening
time.
9. After all of the refrigerating systems have been operational for a period of seven (7) days
and all work is complete, the Refrigeration Contractor is required to investigate and leak
check each and every refrigerant circuit starting at the fixture expansion valve and
working back to the compressor system. Any sign of a refrigerant leak must be
immediately, permanently, and properly rectified. At this time, the Contractor must check
every field located ball and solenoid valve for integrity and ensure that the ball valves are
firmly capped and the cap Teflon gaskets are securely in- place.
10. Change all suction and liquid filters including oil lines after 48 hours of run time and last
system has been brought on -line. Filter changes done in conjunction with refrigerant
retrofits may be applied to this requirement as long as all system cut -in has been
completed.
a. Filters to be left on site for WF Representative to see.
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1 I . After 48 hours and ninety (90) days of running, acid test the oil in all systems. Provide a
copy of the results to the WF Representative.
12. The Contractor shall give every Department Manager and Store Director a copy of the
defrost schedule. Review these times with each person, making sure they understand and
agree with the times that were set -up.
13. The Contractor shall give detailed information to the Store Director on the response times
for service personnel. Contractor will have a maximum response time of 2 hours.
Should Contractor not respond in that timeframe, Whole Foods reserves the right to call
out another company and withholding payment from Refrigeration Contractor for
reimbursement.
14. The Refrigeration Contractor shall provide all information to the person in charge of the
premises for the purpose of maintaining a written record of refrigerant quantities brought
onto and removed from the premises to be made available to the Fire Department.
15. The Refrigeration Contractor shall provide signage on equipment room door as
designated below
a. Instructions for suspending operation of the system in the event of an emergency,
b. The name, address and emergency telephone numbers to obtain emergency service,
c. The name, address and telephone number of the fire department with instructions
to notify the fire department in the event of an emergency.
16. Final testing and start-up of the parallel compressors shall be carried out in conjunction
with an authorized factory representative.
17. The Refrigeration Contractor shall schedule the final inspection with a Whole Foods
Representative once all systems are on line and operating normally. During this walk
through, Whole Foods will review log books (1 per system), verify that the Contractor
has a binder which includes literature from every piece of equipment, and if not, it will be
the Contractors responsibility to gather this information to be presented to the Store Team
Leader during turnover date.
18. Absolute compliance with the manufacturer's specifications must be fully adhered to.
Refer to the Manufacturer's Installation Instructions for all applicable equipment.
19. Compressors will be delivered to the job with ship -loose oil. The Refrigeration
Contractor shall be responsible for the furnishing and charging of each system with the
correct oil type and amount to bring the level of each reservoir up to the center of the
upper sight glass. This procedure must be continued until the oil level stabilizes,
following at least (21) days of operation. Use only oil that is approved by Compressor
Manufacturer. All oil must be delivered to the job in factory sealed, unopened containers.
The Contractor must use extreme caution during oil handling to prevent the ingress of
moisture laden air.
a. Before operating any motor or other moving parts, the parts are to be lubricated
with the proper oil or grease as necessary.
b. Remove or loosen all shipping retainers under motor compressors. Make sure hold
down nuts on spring- mounted compressors are not touching the compressor feet,
and are not more than 1/16" above the mounting foot.
c. Check high and low pressure control cut- in and cut -out points. Adjust if
necessary.
d. After the compressor is started, continue charging until system has sufficient
refrigerant for proper operation. Do not over charge. During start-up, no
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compressor is to be left operating unattended and unwatched, until the system is
properly charged with refrigerant and oil.
e. Do not add refrigeration oil while the system is short of refrigerant unless oil level
is dangerously low. Where oil has been added during charging, carefully check the
compressor crankcase sight glass after reaching a normal operating condition to be
sure the system does not contain an excessive amount of oil, which can cause
slugging or loss of refrigerating capacity.
R. Balancing Procedures for Glycol Systems:
1. Measure water flow at pumps. Use the following procedures, except for positive -
displacement pumps:
a. Verify impeller size by operating the pump with the discharge valve closed. Read
pressure differential across the pump. Convert pressure to head and correct for
differences in gage heights. Note the point on manufacturer's pump curve at zero
flow and verify that the pump has the intended impeller size.
b. Check system resistance. With all valves open, read pressure differential across
the pump and mark pump manufacturer's head - capacity curve. Adjust pump
discharge valve until indicated water flow is achieved.
c. Report flow rates that are not within plus or minus 5 percent of design.
2. Open all balance valves wide open, including case balance valves, and branch (system)
balance valves.
3. Operate pump at 60 hz (or at max amps) (check pump for over -amp).
4. Ensure all air is bled from system. Operate pumps for a minimum of 96 hours before
attempting to balance, bleeding and refilling as required to completely fill system and
eliminate air.
5. Set glycol temp to 35 deg F.
6. Read all branch (system) valves. (if pressure drop is below 1 foot of head loss, close
valve to achieve I foot. drop)
7. Proportion all balance valves to lowest percentage flow valve. (lowest valve to remain
100% open)
8. Adjust pump speed to achieve 95 percent of design flow at lowest valve. (Valve that is
100% open.)
9. Read and record DP at both DP sensors. (This becomes the DP set point, the pumps
modulate to the lowest of the two sensors relative to set point.)
10. Read all balance valves 1 final time. Flows to be within 90% to 100% of design flow. If
outside the range, repeat procedure.
11. Measure pump flow rate and make final measurements and recordings of pump
amperage, voltage, rpm, pump heads, and systems' pressures and temperatures including
outdoor -air temperature.
12. Measure and record the differential - pressure control valve settings existing at the
conclusions of balancing.
S. Temperature / Pressure Recordings:
1. Following final control calibration, and after the system has established operational
equilibrium, the contractor is required to obtain an accurate twenty -four (24) hour
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temperature recording chart of each system, indicating the case number and location of
probe.
2. In addition, a twenty -four (24) hour pressure recording of both the discharge and suction
pressure shall be obtained for each system. The recordings shall be submitted to the
Engineer within five (5) days after the store opening for approval.
T. Start-up Requirements for Self - Contained Equipment:
1. This Contractor shall check all self - contained refrigeration equipment for proper
operation and correct temperature settings with exception to the vendor ice machine.
Fixtures are to be set in place by the Contractor and the electrical connection by others.
2. Contractor to review Check Fixture Plan Layout and any other Addenda for the locations
of all self - contained equipment. Follow manufacturer's specifications for start -up and
checking. Confirm refrigerant level, compressor operation, and set all operating controls.
2.4 WARRANTY REQUIREMENTS
A. Warranty Period: The Warranty Period shall be for one calendar year following the Whole
Foods store Grand Opening date. If special jobsite circumstances occur, the Warranty Period
will be agreed upon and documented in writing by Whole Foods, only if requested by
Refrigeration contractor within seven days of Grand Opening.
B. The Refrigeration Contractor shall guarantee each piece of equipment supplied by him to meet
the capacity and duty requirements herein specified. The adequate and satisfactory performance
of the equipment herein specified shall be the responsibility of the Refrigeration Contractor.
C. The Refrigeration Contractor shall assign and furnish to Whole Foods a copy of all "warranties"
for equipment or manufactured components supplied on the project. It is the responsibility of
the Refrigeration Contractor to process all "warranty" claims that occur during the warranty
period. Terms and Conditions stated on manufacturer's warranties shall apply to Whole Foods.
D. The Refrigeration Contractor shall warranty all of his work to include labor, materials and
incidental expense, to be free from defects in workmanship and materials for a period of (1) one
year from date of store Grand Opening or final acceptance of refrigeration system installation
by Whole Foods, whichever is later. The Refrigeration Contractor shall replace or repair any
device, equipment or piping in which defects develop within that (1) one — year period. The
Refrigeration Contractor shall make repairs, adjustments or corrections to the system to
maintain case temperatures as called for on the refrigeration schedule without any cost to Whole
Foods for the complete term of the Warranty period.
E. In the event of negligence on the part of the Refrigeration Contractor in failing to promptly
respond to service calls within (2) two hours of notification from Whole Foods or Designated
Whole Foods Representative and as a result of such negligence Whole Foods suffers food or
other loss, the Contractor shall be held accountable and liable for such loss. The Contractor
shall reimburse Whole Foods for such loss plus an additional 10 %.
F. The Refrigeration Contractor shall be responsible for any refrigerant and fluid loss during the
first year Warranty period.
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G. The Contractor shall maintain a log of all service performed on the refrigeration rack to include
inspections and service. The logbook is to be kept at the store in a location known by the Store
Team Leader and be available to Whole Foods at all times for review.
H. All equipment, controls or accessories furnished by Whole Foods are purchased with
Manufacturer (1) one -year parts and labor Warranty. It shall be the Contractor's responsibility
to obtain from the Manufacturer any replacement parts and labor reimbursements without any
cost to Whole Foods. The Contractor must notify Whole Foods or Designated Representative in
writing within (3) working days of each such occurrence.
I. In addition to all remote cases listed on the Refrigeration Schedule, all self - contained
refrigerated cases on the Final as -built drawings are part of this Contract and are to be included
in the start up and (1) one year Warranty from the Whole Foods store Grand Opening date.
J. In the event the Installing Contractor is sub - contracting the Warranty work, a competent service
representative of the sub - contractor must be present during the following time frames. The
entire refrigeration equipment start-up period, the entire week prior to store opening, two days
after store opening as well as the Commissioning Meeting, for a period of not less than eight (8)
hours per day. Sub - contracting of the Warranty work requires prior written approval of Whole
Foods.
K. During the course of the (1) one -year warranty period, the Refrigeration Contractor must make
periodic, scheduled maintenance inspections of all the systems and make any adjustments or
corrections as required to ensure all systems are operating to Manufacturer specifications as
well as Whole Foods case temperature requirements.
L. All work performed by the Refrigeration Contractor is to be covered by this warranty.
M. If Whole Foods discovers a defect in material or workmanship during the Warranty period,
upon receipt of notice from Whole Foods, Refrigeration Contractor must, at a minimum, re-
perform, repair or replace any defective work promptly and at no additional cost to Whole
Foods. All costs incidental to re-performance, repair or replacement of the work including, but
not limited to, shipping, removal, re- design, disassembly, reinstallation, reconstruction, retesting
and re- inspection will be borne by Refrigeration Contractor. Contractor further warrants re-
performed, repaired or replaced work for a period of not less than (1) one year from Whole
Foods' acceptance of the same.
N. The Refrigeration Contractor shall provide Whole Foods with copies of all Local, State and
Federal regulations regarding refrigerant loss reporting and record keeping and shall comply
with all during the entire Warranty and Installation period. This information is to be included in
the Commissioning Book.
O. This Warranty is not sole or exclusive and is in addition to the any other expressed or implied
warranties set forth in this agreement or provided by law.
P. The Refrigeration Contractor's Warranty shall not include repairs or replacement due to damage
by Fire, Earthquakes, Tornado, Lightning, the Elements, Power Failures, Acts of God or
damage caused by misuse of the system by Whole Foods.
Q. Preventive Maintenance Requirements After Grand Opening:
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1. Refrigeration Contractor shall make Preventive Maintenance (PM) inspections according
to the following schedule:
a. PM 1 - Thirty days after equipment start-up.
b. PM 2 - Three months after equipment start-up.
c. PM 3 - Six months after equipment start-up.
d. PM 4 - Eleven months after equipment start -up.
R. The Refrigeration Contractor shall complete a Maintenance Inspection Report for each
scheduled Inspection. Copies are to be given to the Store Team Leader as well as the designated
Whole Foods Representative within (7) seven working days of inspection completion.
S. All filters are to be saved; dated and labeled as to which system they came from along with an
oil sample from that system. Whole Foods Maintenance Department will inspect them prior to
disposal. If any filters or oil samples are found to be excessively dirty at any point in schedule,
they are to be changed weekly along with the system oil until system is clean.
T. Refrigeration Contractor will complete all maintenance work for each inspection as described in
the following Maintenance Checklist.
U. NEW STORE /. REMODEL REFRIGERATION MAINTENANCE SCHEDULE
1. PM 1 — 30 Day Inspection:
a. All suction / liquid line filter / dryers are to be changed. All filters are to be saved;
dated and labeled as to which system they came from, along with an oil sample
from that system. If any filters or oil samples are contaminated or excessively
dirty, they are to be changed weekly until system is clean. Verify refrigerant levels.
1) All case temperatures are to be checked and recorded.
2) All case anti -sweat / defrost coils are to be checked and recorded.
3) All case condensate drains are to be checked and recorded.
4) All cases are to be checked to ensure all trim, kick plates, and covers are in
place and fastened securely.
b. Rack System — Medium and Low Temperature:
1) Check and record suction temperature and ambient temperature.
2) Check and record suction and discharge pressures.
3) Check and record net oil pressure. Adjust oil float as required.
c. All Compressors:
1) Record serial number.
2) Check and record line voltage.
3) Check and record amperage.
d. Condenser Fan Package:
1) Check and record line voltage. Check and record all fan amps.
2) Check all electrical connections.
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3) Check unit for debris, visual inspection of unit — fan blade balance, coils
condition, etc.
e. Walk -in coolers and freezers. Inspect and record all seals and gaskets for air
leakage. Door hardware, filters, and general condition.
f. Perform any and all additional Manufacturer recommended Preventive
Maintenance for all refrigeration equipment. Record all in store log.
g. Leak test all joints and connections.
h. Check and adjust all pipe hangers and strapping as required.
2. PM 2 - 3 Month inspection:
a. Same as 7 day with the exception of suction / liquid line filter change and oil
sample.
3. PM 3 - 6 Month inspection:
a. Same as 7 day inspection plus
b. Clean all condenser coils.
c. Adjust refrigerant charge based on seasonal requirements.
d. Change evaporation coil filters.
4. PM 4 - 11 Month inspection:
a. Same as 7 day inspection plus;
b. Clean all condenser coils.
c. Clean all evaporator coils and walk -ins, change filters.
d. Leak test all joints and connections.
V. The Refrigeration Contractor will schedule the last Maintenance Inspection approximately (1)
one month prior to the Warranty expiration date with the Store Director and Whole Foods
Representative. Contractor will certify in writing that the refrigeration systems are free of leaks
and operating at Whole Foods specified temperatures and Manufacturer specifications with
normal control adjustments and that all systems are fully charged and all electrical connections
tight.
W. The Refrigeration Contractor shall submit or decline to submit, in writing, a proposal for a
complete (1) one year Maintenance Agreement approximately (1) one month prior to Warranty
expiration date.
X. A copy of the Contractors warranty will be approved, before contract is signed.
PART 3- PRODUCTS
3.1 ITEMS FURNISHED BY WHOLE FOODS
A. Compressor racks.
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B. Condensers.
C. Pump stations.
D. Refrigerated cases, including self - contained.
E. Walk -in boxes and evaporator coils.
F. Ice Machine.
G. Heat reclaim tanks.
H. BMS controllers.
3.2 RECEIVE, ACCEPT, INSPECT, PROTECT, AND INSTALL WHOLE FOODS - FURNISHED
ITEMS AS INDICATED AND SPECIFIED AND IN ACCORDANCE WITH
MANUFACTURER'S RECOMMENDATIONS.
A. Upon receipt of each shipment, the Refrigeration Contractor shall: -
1. Verify freight documents: count all cartons and verify the quantity on the freight bill,
making notations of overages, shortages, or damaged cartons and obtaining the driver's
signature on the freight bill;
2. Locate the packing slip and verify actual quantities, making notations of any
discrepancies;
a. Immediately report all freight damages /damaged goods as follows:
1) Call the Whole Foods (FF &E) Furniture, Fixtures and Equipment Project
Manager as listed on the project's USGN home page. -
2) If requested, mail a legible photocopy of all documents pertaining to the
shipment to the Whole Foods FF &E Project Manager.
3) Retain a legible photocopy of all documents pertaining to the shipment and
forward a legible photocopy to the Contractor.
b. Obtain the pink receiver copy of the Whole Foods' purchase order pertaining to the
items received, and compare the pink receiver copy with the packing documents
verifying quantities, model numbers, and all pertinent specifications and making
notations of any discrepancies on the pink receiver copy.
1) Immediately report all purchase order discrepancies, shortages, overages
and back order as:
a) Call the Whole Foods FF &E Project Manager.
b) Mail a legible photocopy of the mark -up pink receiver along with all
original attachments pertaining to the shipment to the Whole Foods
FF &E Project Manager.
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2) Sign and date the pink receiver copy of the Whole Foods purchase order on
the line provided;
3) Attach the packing list, freight bill, and any other informational papers to
the back of the Purchase Order pink receiver, and;
4) Forward the completed pink receiver copy of the Whole Foods purchase
order and attachments to Whole Foods.
3. The receiver copy of the Whole Foods purchase order identifies the department or area
and states the breakdown of quantities for each location. Shipments must be split by
location and items must be stored with other items for that location in the storage area
selected by the Construction Manager for this purpose. The Refrigeration Contractor shall
submit to the General Contractor accurate receiving logs and locations of all received
items.
4. The Refrigeration Contractor is responsible for protecting Whole Foods furnished items
from damage, including damage from exposure to the elements. The Refrigeration
Contractor shall repair or replace items damaged as a result of his operations.
5. Whole Foods Furnished Contractor - Installed (WFFCI): The Refrigeration Contractor
shall install Whole Foods Furnished Items in strict compliance with manufacturers'
recommendations, Construction Documents, and as required by applicable codes, laws,
rules and regulations.
a. The Refrigeration Contractor is responsible for providing appropriate installation
of equipment, miscellaneous fasteners, adhesives, blocking, and mechanical and
electrical connections required for complete assembly and installation of Whole
Foods furnished items.
b. The Refrigeration Contractor is responsible for providing start-up and testing of
Whole Foods furnished items in accordance with the manufacturer's instructions.
6. Whole Foods furnished items include, but are not limited to, those specified Section
236390, Pre - Purchase Specifications.
3.3 WHOLE FOODS NEGOTIATED PRODUCTS
A. Whole Foods Negotiated Products: Whole Foods has negotiated with certain suppliers for
purchase of the products as indicated. Refrigeration Contractor shall use those suppliers,
WITHOUT SUBSTITUTION, for all products identified as Whole Foods Negotiated.
B. Refer to the technical sections of the specifications for additional product requirements.
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PART 4 - EXECUTION
4.1 USE OF PREMISES
A. The Refrigeration Contractor shall confine all operations at the site to areas permitted by law,
ordinances, permits and the Contract Documents and shall not unreasonably encumber the site
with any materials or equipment.
B. Whole Foods' right to occupy completed portions of the project limits the Refrigeration
Contractor's use of the premises. Such partial occupancy shall not constitute acceptance of the
work. Perform the Work so as not to interfere with the Whole Foods operations.
C. The Refrigeration Contractor shall assume full responsibility for protection and safekeeping of
materials and products stored on and off the premises.
D. Protect existing features, utilities, equipment, and improvements not designated for removal and
restore damaged or temporarily relocated utilities and improvements to a condition equal to or
better than existed prior to such damage or temporary relocation.
E. Do not load structures with weight that will endanger or damage them.
F. Members of Refrigeration Contractor's staff will only be permitted to smoke in those areas
where Whole Foods employees are allowed to smoke.
G. The Refrigeration Contractor must maintain safe conditions in all his work areas in order to
protect Whole Foods from liability as a result of personal injury.
H. The Refrigeration Contractor at all times shall keep the premises free from accumulation of
waste materials or rubbish caused by his operations. At the completion of each day, he shall
remove all his waste materials and rubbish from and about the project as well as all his tools,
construction equipment, machinery and surplus materials, and shall clean all glass surfaces and
leave the work "broom clean" or its equivalent. If the Refrigeration Contractor fails to clean up,
Whole Foods may do so and the cost thereof shall be charged to the Refrigeration Contractor.
4.2 SCHEDULE
A. It is imperative that the work covered by this specification shall be completed as soon as
possible. The Contractor shall see that cooperation among his men and all other trades be
maintained. Since some phases of construction work, as described hereinafter, are covered by
separate contracts, cooperation with these other contractors is essential.
B. It is the Refrigeration Contractor's responsibility to fully abide by the project schedule as
developed for each specific phase of the installation and to attend all scheduled job meetings.
C. The Refrigeration Contractor shall keep approximately the same schedule of working hours as
the other Contractors and shall stay on the job continuously from beginning to end except as
agreed with Whole Foods.
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D. In the case of a store remodel, under no circumstances can the Contractor or any employee
thereof interrupt the normal operation and trading procedures of the particular store without
prior consent of the Store Manager, and the authorized representative in charge of the project.
E. Failure to stay within the General Contractors construction schedule will dictate a re- evaluation
of the Refrigeration Contractor being considered for future store bid lists. Once called by the
GC, the Contractor is to have 24 hours to have personnel on the job. If a Contractor has not
responded in a 48 -hour timeframe, Whole Foods reserves the right to replace said Contractor
with a different company.
4.3 SCHEDULE OF VALUES
A. Coordination: Coordinate preparation of the Schedule of Values with preparation of the
Construction Manager's Project Construction Schedule.
B. Format and Content: Use the Project Construction Schedule as a guide to establish the format
for the Schedule of Values.
1. Identification: Include the following Project identification on the Schedule of Values: -
a. Project name and location.
b. Name of the Construction Manager.
c. Project number.
d. Contractor's name and address.
e. Date of submittal.
2. Arrange the Schedule of Values in tabular form with separate columns to indicate the
following for each item listed:
a. Related Specification Section or Division.
b. Description of Work.
c. Name of subcontractor. _
d. Name of manufacturer or fabricator.
e. Name of supplier.
f. Change Orders (numbers) that affect value.
g. Dollar value.
h. Sales tax.
3. Schedule Updating: Update and resubmit the Schedule of Values prior to the next
Applications for Payment when Change Orders result in a change in the Contract Sum. _
4. A schedule of values (Application and Certificate for Payment, AIA Documents G702,
G703) allocated to the various portions of the work, prepared in such form and supported
by such data to substantiate its accuracy is to be submitted to the Owner prior to the first
application for payment. This schedule, unless objected to by the Owner, is to be used as
a basis for the Contractor's application for payment.
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4.4 CHANGES TO SCOPE OF WORK
A. Refer to Division 1 Specification Section 01250 — Contract Modification Procedures for
processing changes to scope of work.
B. No deviations or changes are to be implemented without Whole Foods approval of RFC.
4.5 SPECIFICATION FORMATS AND CONVENTIONS
A. Specifications Format: The Specifications are organized into Divisions and Sections using the
2004 version of CSI/CSC's "Master Format" numbering system.
1. Section Identification: The Specifications use section numbers and titles to help cross
referencing in the Contract Documents. Sections in the Project Manual are in numeric
sequence; however, the sequence is incomplete. Consult the table of contents at the
beginning of the Project Manual to determine numbers and names of sections in the
Contract Documents.
-B. Specification Content: The Specifications use certain conventions for the style of language and
the intended meaning of certain terms, words and phrases when used in particular situations.
These conventions are as follows:
1. Abbreviated Language: Language used in the Specifications and other Contract
Documents is abbreviated. Words and meanings shall be interpreted as appropriate.
Words implied, but not stated, shall be inferred as the sense requires. Singular words
shall be interpreted as plural, and plural words shall be interpreted as singular where
applicable as the context of the Contract Documents indicates.
2. Imperative mood and streamlined language are generally used in the Specifications.
Requirements expressed in the imperative mood are to be performed by Contractor.
— Occasionally, the indicative or subjunctive mood may be used in the Section Text for
clarity to describe responsibilities that must fulfilled indirectly by Contractor or by others
when so noted.
a. The words "shall ", "shall be" or "shall comply with ", depending on the context, are
implied where a colon (:) is used within a sentence or phrase.
4.6 REFRIGERATION FORMS
A. Upon completion of the refrigeration installation and the energy management systems
installation, the Refrigeration Contractor shall provide to Whole Foods the following authorized
forms as detailed in this section. All the noted information must be completed as pertaining to
this particular project. All time required for acquisition and provision of this data shall be
included as part of the Refrigeration Contractor's Contract Fee.
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4.7 REFRIGERATION INSTALLATION PROPOSAL FORM
In submitting this proposal, the undersigned certifies that he is familiar with the contract requirements,
and has included all items of labor and material necessary for a complete job in accordance with the plans
and specifications.
DESCRIPTION
INSTALLATION: PRICE
Including all labor and material required for a complete installation, as
per the enclosed specifications and project design documents $
Hourly labor rate $
Hourly premium for overtime when authorized to be Reimbursed by Whole Foods $
Mark -up on extra materials supplied outside
Of contract $
First Year Service $
Alternate pricing for using other than Mueller "Nitrogenized" ® Piping $
Submitted by Date
(Contracting Firm)
To: Whole Foods
Having examined and studied the Project Manual dated , the Instructions to Bidders,
and the other contract documents for:
Whole Foods -
and having inspected the site and noted all conditions governing construction of the Projects:
Bid Package: Description:
We hereby propose to furnish all labor, materials and equipment and perform work
described above, and within the design documents for the submitted sum(s), which include
all applicable taxes.
Acknowledge receipt of all Addenda & Clarifications below.
OFFICERS SIGNATURE:
TITLE: DATE: -
Names and Titles of Officers Authorized to Sign Contracts:
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Refrigeration Equipment Setup Verification
Store Name:
Address /City /State:
Refrigeration System # :
Pressure / Vacuum Check*
This system has been successfully evacuated per Specifications.
The initial evacuation was to microns.
The second evacuation was to microns.
The final evacuation was to microns.
* Pressure and vacuum test results are due (1) to (7) days after tests are performed, and are
required to be documented on Whole Foods' USGN.
Refrigerant Charge Information
This system contains R- refrigerant. _
The total and final refrigerant charge of this system is pounds.
The following are the refrigerant charge amounts installed during start-up of this unit:
Date: pounds
Date: pounds
Date: pounds
Date: _ pounds
Date: pounds
This system contains (choose one) POE / AB / Mineral oil.
The total amount oil in this system is gallons. Oil Viscosity:
The system final operating high side(including condenser and heat reclaim piping) field pressure
reading was PSI @ ambient temp: °F.
The system final operating low side field pressure reading was PSI.
All rack circuit suction and liquid piping and valves, as well as the high side piping and valves
have been leaked checked and verified the entire equipment is refrigerant leak
free.[ :initial here]
Refrigeration System # :
Pressure / Vacuum Check* —
This system has been successfully evacuated per Specifications.
The initial evacuation was to microns.
The second evacuation was to microns.
The final evacuation was to microns.
* Pressure and vacuum test results are due (1) to (7) days after tests are performed, and are
required to be documented on Whole Foods' USGN.
Refrigerant Charge Information
This system contains R- refrigerant.
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Refrigeration System # : (CONTINUED)
The total and fmal refrigerant charge of this system is pounds.
The following are the refrigerant charge amounts installed during start-up of this unit:
Date: pounds
Date: pounds
Date: pounds
Date: pounds
Date: pounds
This system contains (choose one) POE / AB / Mineral oil.
The total amount oil in this system is gallons. Oil Viscosity:
The system final operating high side(including condenser and heat reclaim piping) field pressure
reading was PSI @ ambient temp: °F.
The system final operating low side field pressure reading was PSI.
All rack circuit suction and liquid piping and valves, as well as the high side piping and valves
have been leaked checked and verified the entire equipment is refrigerant leak
free.[ :initial here]
Refrigeration System # :
Pressure / Vacuum Check*
This system has been successfully evacuated per Specifications.
The initial evacuation was to microns.
The second evacuation was to microns.
The final evacuation was to microns.
* Pressure and vacuum test results are due (1) to (7) days after tests are performed, and are
required to be documented on Whole Foods' USGN.
Refrigerant Charge Information
This system contains R- refrigerant.
The total and final refrigerant charge of this system is pounds.
The following are the refrigerant charge amounts installed during start-up of this unit:
Date: — — pounds
Date: pounds
Date: pounds
Date: pounds
Date: pounds
This system contains (choose one) POE / AB / Mineral oil.
The total amount oil in this system is- gallons. Oil Viscosity:
The system final operating high side(including condenser and heat reclaim piping) field pressure
reading was PSI @ ambient temp: °F.
The system final operating low side field pressure reading was PSI.
All rack circuit suction and liquid piping and valves, as well as the high side piping and valves
have been leaked checked and verified the entire equipment is refrigerant leak
free.[ :initial here]
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Refrigeration System # :
Pressure / Vacuum Check*
This system has been successfully evacuated per Specifications.
The initial evacuation was to microns.
The second evacuation was to microns.
The final evacuation was to microns.
* Pressure and vacuum test results are due (1) to (7) days after tests are performed, and are
required to be documented on Whole Foods' USGN.
Refrigerant Charge Information
This system contains R- refrigerant.
The total and final refrigerant charge of this system is pounds.
The following are the refrigerant charge amounts installed during start-up of this unit:
Date: pounds
Date: pounds
Date: pounds
Date: pounds
Date: pounds
This system contains (choose one) POE / AB / Mineral oil.
The total amount oil in this system is _ gallons. Oil Viscosity:
The system final operating high side(including condenser and heat reclaim piping) field pressure
reading was PSI @ ambient temp: °F.
The system final operating low side field pressure reading was PSI.
All rack circuit suction and liquid piping and valves, as well as the high side piping and valves
have been leaked checked and verified the entire equipment is refrigerant leak
free.] :initial here]
Person providing reporting and verifications(print name):
I certify that all test and procedures were performed and the noted pressure readings are accurate:
Signed:
State License or Registration Number:
w _ Installing Company Name: Phone Number:
Street Address:
City / State:
NOTE: THIS FORM MUST BE COMPLETED IN FULL AND PROVIDED WITH AND ATTACHED
TO THE COMPLETED REFRIGERATION PIPING TEST/EVACUATION VERIFICATION FORM
AND THE REFRIGERATION START UP CHECKLIST. THESE COMPLETED FORMS ARE TO BE
PROVIDED TO THE ENGINEER AND WHOLE FOODS ON THE DAY OF EMS COMMISSIONING
(TYPICALLY (1) TO (5) DAYS AFTER GRAND OPENING) AND ARE TO BE POSTED ON
WHOLE FOODS' USGN.
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Refrigeration Piping Test/Evacuation Verification
Store: . Address / City / State:
System:
Refrigeration Holding Pressure and Microns Initials of
Circuit # Duration(min 12 hrs) (final) Certifier
•
Person providing reporting and verifications(print name):
I certify that all test and procedures were performed and the noted pressure readings are accurate:
Signed: —
State License or Registration Number:
Installing Company Name: Phone Number:
Street Address:
City / State:
NOTE: THIS FORM MUST BE COMPLETED IN FULL FOR EACH SYSTEM AND BE
ATTACHED TO THE COMPLETED REFRIGERATION EQUIPMENT SET -UP
VERIFICATION FORM AND REFRIGERATION START -UP CHECKLIST. ALL FORMS
ARE TO BE PROVIDED TO ENGINEER AND WHOLE FOODS.
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Refrigeration Start-up Checklist
Store: . Address / City / State:
System # :
Refrig. Case / Coil Circ. Super- Fluid Defrost Defrost
Circuit #. Discharge Temp. Heat Flow Terrain. Time (min.)
Air Temp. Set -point Degrees (F) (gpm) Checked & Frequency
(F)
Person providing reporting and verifications (print name):
I certify that all test and procedures were performed and the noted pressure readings are accurate:
Signed:
State License or Registration Number:
Installing Company Name: Phone Number:
Street Address:
City / State:
NOTE: THIS FORM MUST BE COMPLETED IN FULL FOR EACH SYSTEM AND BE ATTACHED
TO THE COMPLETED REFRIGERATION EQUIPMENT SET -UP VERIFICATION FORM
AND REFRIGERATION PIPING TEST/EVACUATION VERIFICATION FORM. ALL
FORMS ARE TO BE PROVIDED TO ENGINEER AND WHOLE FOODS.*
* ACCEPTABLE ALTERNATE METHOD OF DATA SUBMISSION IS TO DOWNLOAD DATA
FROM CPC ULTRASITE SOFTWARE IN LIEU OF THIS SPECIFIC FORM
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Refrigeration Defrost Schedule
ALL DATA TO BE TYPED WITI-I UPPER CASE CHARACTERS.
Whole Foods Store City / State: System # :
Refrig. Description of Defrost Quantity Failsafe time
Circuit # Case model or Walk -in box type: of (min.) setting
(i.e. : A -1) HG, EL, defrosts per defrost
OT, WF per day occurrence
I certify that all data on this form is accurate and in agreement with the refrigeration installation.
Print Name:.
State License or Registration Number:.
Installing Company Name and phone number:
Street Address:.
City / State:.
Date:
NOTE: THIS FORM MUST BE ELECTRONICALLY FILLED OUT BY THE REFRIGERATION
INSTALLER. REFER TO THE MASTER DOCUMENT CENTER IN USGN FOR FORM.
THE G.C. IS TO PROVIDE (12) LAMINATED COPIES TO THE STORE AT OPS
TURNOVER. ADDITIONALLY, ALL FORMS ARE TO BE POSTED AT THE
COMPRESSOR UNIT.*
* ACCEPTABLE ALTERNATE METHOD OF DATA SUBMISSION IS TO DOWNLOAD DATA
FROM CPC ULTRASITE SOFTWARE IN LIEU OF THIS SPECIFIC FORM
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EMS Equipment Setup Verification
Store Name:
Address /City /State:
Refrigeration Controller:
Compressor RACK # : Condenser # :
Controller ID # : Controller model:
All control boards, controllers and enclosures properly labeled: Y N
exceptions:
All sensors (factory and field installed) tested and verified: Y N
exceptions:
Receiver liquid level probe calibrated: Y N
exceptions:
Pressure transducers operation verified: Y N _
exceptions:
All control boards set points, setup and programming complete: Y N
exceptions: All controllers, bds. and accessory equipment installed per Controller Manufacturer's
specifications: Y N
exceptions:
All remote communications verified: Y N
exceptions:
All alarms properly reporting to auto dialer, remote alarm panel and properly
emergency
shutdown ?: Y N
exceptions:
All watchdog circuitry operation simulated, tested and verified Y N
exceptions:
Person providing reporting and verifications(print name):
I certify that all test and procedures for the EMS equipment installation were performed and that all EMS
equipment is operating, controlling and monitoring as specified:
Signed:
Installing Company Name: Phone Number:
Street Address:
City / State: -- ---- - - - - -- - --
NOTE: THIS FORM MUST BE COMPLETED IN FULL AND PROVIDED TO THE ENGINEER AND
WHOLE FOODS .
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HVAC / Building Controller:
Controller ID # : Controller model:
All control boards and controllers properly labeled: Y N
exceptions:
All sensors (factory and field installed) tested and verified: Y N
exceptions:
Pressure transducers operation verified: Y N
exceptions:
All control boards set points, setup and programming complete: Y N
exceptions:
All controllers, bds. and accessory equipment installed per Controller Manufacturer's
specifications: Y N
exceptions:
All remote communications verified: Y N
exceptions:
All lighting override control points verified: Y N
exceptions:
All alarms properly reporting to auto dialer and remote alarm panel ?: Y N
exceptions:
Person providing reporting and verifications(print name):
I certify that all test and procedures for the EMS equipment installation were performed and that all EMS
equipment is operating, controlling and monitoring as specified:
Signed:
Installing Company Name: Phone Number: w
Street Address:
City / State: ,
NOTE: THIS FORM MUST BE COMPLETED IN FULL AND PROVIDED TO THE ENGINEER AND
WHOLE FOODS .
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Case fixture anti - condensate heater controller:
Controller ID # : Controller model:
All control boards and controllers properly labeled: Y N
exceptions:
All sensors tested and verified: Y N
exceptions:
All control boards set points, setup and programming complete: Y N
exceptions:
All controllers, bds. and accessory equipment installed per Controller Manufacturer's
specifications: Y N
exceptions:
All remote communications verified: Y N
exceptions:
Person providing reporting and verifications(print name):
I certify that all test and procedures for the EMS equipment installation were performed and that all EMS
equipment is operating, controlling and monitoring as specified:
Signed:
Installing Company Name: Phone Number:
Street Address:
City / State: ,
NOTE: THIS FORM MUST BE COMPLETED IN FULL AND PROVIDED TO THE ENGINEER AND
WHOLE FOODS .
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Refrigerant and CO2 Leak Detection:
Controller ID # : Controller model:
All control boards, controllers and enclosures properly labeled: Y N
exceptions:
All filters tested and verified: Y N
exceptions:
All sensing, purge and exhaust tubing installed: Y N
exceptions:
All control boards set points, setup and programming complete: Y N
exceptions:
All controllers, bds. and accessory equipment installed per Controller Manufacturer's -
specifications: Y N
exceptions:
All remote communications verified, including fire alarm connection Y N
exceptions:
All leak detection alarms properly reporting to auto dial, remote alarm panel and properly
performing emergency shut down ?: Y N
exceptions:
Person providing reporting and verifications(print name):
I certify that all test and procedures for the EMS equipment installation were performed and that all EMS
equipment is operating, controlling and monitoring as specified:
Signed:
Installing Company Name: Phone Number:
Street Address:
City / State: ,
NOTE: THIS FORM MUST BE COMPLETED IN FULL AND PROVIDED TO THE ENGINEER AND
WHOLE FOODS
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Exhibit `A'
Refrigeration Policy
Whole Foods Company
The basis of this policy is "to reduce our negative impact on the environment" as part of our commitment
to our local and global communities. Refrigerants are necessary for us to maintain the highest product
quality possible. However, refrigerants can present environmental consequences if they are not
maintained properly.
There are three major categories of refrigerants in use today in Whole Foods systems. Two,
Chlorofluorocarbons (CFC) and Hydrochlorfluorocarbons (HCFC) are ozone depleters that have
termination dates set by the US EPA (2010 for CFC and 2020 for HCFC). The third category is Hydro
Fluorocarbons (HFC), which in many cases are being used to replace the CFC and HCFC compounds.
The HFC family of refrigerants are global warmers and they present their own set of issues. Despite their
negative impact, it is important to note that none of the refrigerants have any detrimental effects, if they
are contained in the system or collected for proper disposal or reclamation. This distinction is key to this
policy as well as EPA regulations that have been set forth.
General Policy
➢ A complete inventory of all company owned commercial refrigeration equipment is to be initiated
and maintained identifying the key components and the type of refrigerant in the system, the size
of the charge, other pertinent information and the service company charged with their care. (see
attached form)
➢ A maintenance log will be maintained tracking the use and losses of refrigerant for all systems.
The repair of the leak must be completed within 30 days and the service record filed and
maintained. If additional equipment or equipment replacement is required the thirty-day
requirement can be extended (one year without EPA notification) but the emission cannot
continue. The log and record of a repair is to be maintained for a period of three years. (see
attached form)
➢ Only authorized individuals (licensed by the EPA) are permitted to repair refrigeration
equipment. (see license example)
➢ All refrigerants, including that in equipment that is removed, disposed of or recycled, must be
disposed of in the method prescribed by the EPA.
➢ A copy of the above record of leaks and their repairs should be forwarded to Corporate
Headquarters, attention to the Director of Maintenance and Energy.
➢ Effective immediately equipment using CFC's (R -12 and R -502) will not be installed in any store
without the approval of the Senior Director of Facilities and Construction.
➢ As of January 1, 2009, all equipment still using CFC's will be scheduled for modification or
replacement. The company must be CFC free no later than December 31, 2009. Based on the
increasing price of R -12 and R -502, store directors may want to convert sooner, if the opportunity
presents itself. A policy regarding HCFC equipment will be initiated at the appropriate time.
➢ All new refrigeration equipment, not installed on an existing system will use an EPA approved
HFC gas, including but not limited to R -404A, R-410, R -134A or R- 507.
The attached Refrigeration Policy (Exhibit `A') was written by Whole Foods and remains their Company
Policy. Review its contents, making certain all direction is clear as pertaining to refrigerants.
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WHOLE FOODS MARKET - GREENWAY TOWN CENTER WFGNW
TENANT IMPROVEMENTS 85% PERMIT DOCUMENTS
TIGARD, OREGON
Exhibit `B'
WORK AUTHORIZATION PROCEDURES FOR OEM WARRANTY
1. All warranty work must be approved in advance, as long as the OEM can be reached (this refers to
mainly emergency service that affects loss of product). If work is approved, you will be issued a
work authorization number. All invoices submitted without a work authorization are subject to
denial. The following information is required for the issuance of a work authorization:
Store name
Store address
Model number
Serial number _
Complete description of problem and correction
A "Not to exceed" estimate for repairs
2. In case of after hour's emergency, the OEM Technical Support Department shall provide 24/7
accessible phone number for approved repairs. Phone #
3. All invoices containing warranty parts not obtained from the OEM's Service Parts Department
must be accompanied by the wholesaler's invoice for reimbursement or will be replaced through
the OEM's Service Parts Department. All defective parts must be returned to the OEM if so
requested.
4. Labor to change DOA compressors to be paid with a teardown report from the compressor
manufacturer, attached with the invoice. (Note: Compressor must be factory defective before
labor will be paid).
5. All model and serial numbers must be included on your invoice, (for all deemed equipment
serviced). For compressor Warranty, the model and serial number of the unit the compressor was
located in, the model and serial number of the compressors — both old and new — must be
included.
6. Payment will be made from original invoices only. Copies will not be considered. All invoices
must be billed to the OEM. OEM will not pay a third party invoice.
7. If the Refrigeration Contractor receives a letter requesting more information, i.e. model, serial
number, etc, he shall be required to respond immediately. If a response is not received
immediately, the invoice will be considered denied.
8. Typically, all invoices without a work authorization will automatically be denied.
9. All invoices must be sent to OEM.
10. Labor to replace parts damaged in transit must be noted on the shipping bill before any labor
charges will be considered for payment.
END OF SECTION 236395
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