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City Council Packet - 07/09/2013 City of Tigard TIGARD Tigard Business Meeting—Agenda TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD AND CITY CENTER DEVELOPMENT AGENCY MEETING DATE AND July 9, 2013 - 6:30 p.m. Study Session; 7:30 p.m. Business TIME: Meeting MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (MD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: http://live.tigard-or.gov in.//list'ward,or mn CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. City of Tigard TIGARD Tigard Business Meeting—Agenda • b TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD, and CITY CENTER DEVELOPMENT AGENCY MEETING DATE AND July 9, 2013 - 6:30 p.m. Study Session; 7:30 p.m. Business TIME: Meeting MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM •STUDY SESSION •EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss labor negotiations, and to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed under ORS 192.660(2) (d) and (h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Council Communications & Liaison Reports E. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) A. Follow-up to Previous Citizen Communication B. Tigard Area Chamber of Commerce C. Citizen Communication — Sign Up Sheet 3. CONSENT AGENDA: Tigard City Council and Local Contract Review Board: These items are considered routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. Receive and File: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics B. CONSIDER APPROVAL OF REVISED NEIGHBORHOOD INVOLVEMENT COMMITTEE EE BYLAWS C. APPROVE WORKERS COMPENSATION INSURANCE FOR CITY VOLUNTEERS - Resolution D. LOCAL CONTRACT REVIEW BOARD - AWARD CONTRACT FOR JACK PARK IMPROVEMENTS - PHASE I • Consent Agenda - Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 4. REVIEW OPTIONS FOR POTENTIAL BALLOT MEASURE TO REVISE URBAN RENEWAL CHARTER LANGUAGE 7:40 pm estimated time 5. COUNCIL LIAISON REPORTS 7:55 pm estimated time 6. NON AGENDA ITEMS 8:00 pm estimated time Adjourn Tigard City Council and convene City Center Development Agency Meeting 7. APPROVE CCDA MINUTES FOR: •June 4, 2013 8. ROUNDTABLE DISCUSSION WITH TIGARD DOWNTOWN ALLIANCE 8:05 pm estimated time 9. EXECUTIVE SESSION: The Tigard City Center Development Agency will go into Executive Session to discuss real property negotiations under ORS 192.660(2) (e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. 8:35 pm estimated time 10. ADJOURNMENT 9:00 pm estimated time SUPPLEMENTAL PACKET FOR 7 lc? lac 13 City Council Update July 2013 (DATE OF MEETING) Chamber Events D-I-51 n Corn mr.tn)(a � 2 8 . e b; m o u a_ha.-+-\- Good Morning Tigard,A.M.Networking 7:30 a.m. 7/11/13—Summerfield Golf Course,there location—Come join us and enjoy the weather—FREE 7/18/13—Tigard Bowl at their location—See their remodel-FREE 7/25/13—Acceleration Chiropractic at their location in their parking lot—FREE Other Chamber Events 7/11/13—Members only Educational Webinar-10-1030 a.m. 7/16/13-Members only Educational Webinar—3 p.m 7/23/13—Tigard Young Professionals—Breakfast of Champions Educational Breakfast&Networking-8 a.m. 7/24/13—Multi Chamber Networking hosted by Legacy Meridian Medical Center—4:30—6:30 p.m. For more information on all events visit our event calendar at http://business.tigardchamber.org/events/calendar/or go to www.tigardchamber.org and click on the calendar icon. Tigard Farmers Market Update Join us every Sunday from 9 a.m.—2 p.m.in the Public Works Parking Lot on Burnham and Hall. Now doing a 1 to 1 match on tokens purchased with EBT( Electronic Food Stamps). Major sponsor Burgerville of Tigard has some great coupons available at the Farmers Market booth. Check it out. Tigard citizens wanting more information should check recent issues of Cityscape and the TAFM website at www.tigardfarmersmarket.org or sign up for our newsletter. Non-profits wanting a free booth during market season can also apply on the market website. Downtown Updates Downtown Tigard's 3rd Friday in July is 7/19/13. Check local merchants closer to that date for specials and check the facebook page at www.facebook.com/exploredowntowntigard. Downtown Tigard will hold its 2nd Annual Street Fair,Saturday August 17`h. Save the date and check Explore Downtown Tigard Facebook and website for details. Interested in sponsoring or being a vendor? Contact us at DTTEvents @tigardchamber.org. We've launched a new Explore Downtown Tigard facebook page and website. Learn what there is to do in Downtown Tigard by liking that page on Facebook at www.facebook.com/exploredowntowntigard and visit the new website at www.exploredowntowntigard.com and see what there is to do in Downtown Tigard! Join our Downtown Tigard newsletter e-mail list for updates,specials and events start by texting DTTIGARD to 22828. The newsletter should roll out in the next month or two. You can also join off the new website. TIGARD AREA N i- f ..:z„: 4 4E14 - ,, A RS TO W tigardyoung�rofessionals A.RIC T Tiara 141Wi Q 4L...r.s ....4! c,n».1 • • • .ai.ba.t.climb O% LA111111 LI,∎ AGENDA ITEM NO. 2-C CITIZEN COMMUNICATION DATE: July 9, 2013 (Please keep remarks to around 2-5 minutes. If a large number of citizens have signed in,the Mayor may ask that testimony be kept to around 2 minutes.) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: c Srew Spa t 70'-r,� Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Cracp-ua.,l• Address eiZ-► S i2c&s ss' City State C>2 Zip c(-1�-'2-`-� Phone No. '5e-Y- C=i24::. `T 331 Name: ( L{ 1-210-441A-0)S Also,please spell your name as it sounds,if it will help the presiding officer pronounce: ((V-tho( '3j c' Address C ( OL N-koo 1 O'l Af=t/tI(( Ji�> City State i Ziip 57 Phone No. ' ;); c Name:`I OQ-& i 1J kPi Also,please spell your name as it sounds,if it will help the presiding officer pronounce: C 19_ L( Address ( b 6114 Mk freW T{ 1 - .o4 eV ""T M' 1 City C l eA-(29 State (1' Zip q1 9-2- 10 Phone No. 3 - 6'Y y'. CITIZEN COMMUNICATION AGENDA ITEM NO. 2-C CITIZEN COMMUNICATION DATE: July 9, 2013 (Please keep remarks to around 2-5 minutes. If a large number of citizens have signed in, the Mayor may ask that testimony be kept to around 2 minutes.) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name:J0141��U' Vu',itj7 Also,please spell your name as it sounds,if it will jhelp the presiding officer pronounce: !v IQ J( Vf s — cl(AL Address f 3 413 � ` 56im lncu�n �f l� 1.111 ' City lady State Zip 112--2- 3 P Phone No. _509) 'yC t 053(0 ' Name: • • rd. �. �,' Also,please spell your name as it sounds,if it will help the presiding officer pronounce: ` \ Q..- V � —) t Address —2 V ��` �� �✓ acv_ rr�� , • l 1 City LD State Zip Phone No.5V3 — 641 -g 15g Name: R00 AT X Z A TT Also,please spell your name as it sounds,if it will p e h L MART help the presiding officer pronounce: Address 3 O L Z .S L/✓ C /4 7t S a N 57 City P 0 R TL 1140 State 0 R Zip 9 7 / Phone No. 9 7/ S 76 7Z g 7 CITIZEN COMMUNICATION � 1 AGENDA ITEM NO. 2-C CITIZEN COMMUNICATION DATE: July 9, 2013 (Please keep remarks to around 2-5 minutes. If a large number of citizens have signed in, the Mayor may ask that testimony be kept to around 2 minutes.) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Mil V�'� Cl Y"/5 Sd Y►'L Also,please spell your name as it sounds,if it will help the presiding officer pronounce: � ) % `.f Address //S.:4 Z 64) fjv r� ��� City • State D A-- Zip f I Z z4- Phone No. ✓v 9‘ /4.Hcg Name:� � ,tvt Also,please spell your name as it sounds,if it will . ' -2Q help the presiding officer pronounce: ( ' �C Address g S-• - l4477114-421c City State 6 9' Zip Phone No..5/.6 W. -1c:3'11 rr � rr Name: - hei(e l''' v( �(`e Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Fbs-2 G� Q l - ( A ddress 'F' 3 el w VL I V r • City i- State Zip 61-7, -D-51 cam- mss i Phone No. 503—(23 q4 I �� CITIZEN COMMUNICATION 1 / A� I SUPPLEMENTAL PACKET FOR ~7fgJ o13 Jennifer Vasicek, address (DATE OF MEETING) Ci 3�n C,t,rn Y) 1�lY1 (ct cc)n I want to thank the city, particularly engineering manager, Kim McMillan, for making the CPO 4M meeting with the Walmart representative happen. We had been waiting for that opportunity for a long time. But I would be remiss if I didn't express my disappointment at the handling of our concerns. Many of us took the time to put our 69 questions on paper. We were told the questions were submitted in advance to the Walmart representative, Deborah Herron, Director of Public Affairs and Government Relations. Throughout the evening Ms. Herron wavered between denying she'd seen the questions, and quoting some department's' answers to them. One of my favorite questions from the evening was about starting wage for a sales associate. Ms. Herron wouldn't quote an exact figure, stating that it would depend on experience, applicant pool, and other factors. But she did say that in Oregon the average wage is $13.50 per hour. We asked Ms. Herron to respond to the fact that a single parent of one child making $13.50 per hour for 40 hours a week — and 40 hours is generous, considering Walmart defines full-time as 32 hours — would qualify for food stamps, WIC, medical assistance, employment-related childcare, low-income energy assistance, section 8 housing, the working family tax credit, and the earned income tax credit. First she tried to dismiss the issue because it hadn't been posed specifically as a question. We insisted that it was a concern, not a question, and we were asking her to respond. Her answer was that it is not Walmart's business what public assistance programs its employees choose to use. We also asked Ms. Herron why, when Walmart and the city are so proud to be the latest home of a new superstore, there isn't a sign on the construction site to advertise that fact. She chalked up the lack of a sign to the amount of rain we get here in Portland and said she questioned whether a sign could stand the weather conditions. Her answer was laughable — and it did get some laughs. This is just a sampling of the answers we found to be completely inadequate. I've given a lot of thought to why and how a Walmart representative could come so unprepared to a meeting that was intended to address community concerns. ( • Here's a figure I've used at these meetings before $441- billion. That's the amount of revenue Walmart reported in 2012, and it's the crux of a lot of my concerns. When a corporation has that kind of money, the rules no longer apply to it. If it's slapped with a fine of $31 million for negligently violating the Clean Water Act like Walmart was in May of this year, it pays it and moves on. If a community wants answers to some of its most burning questions about Walmart's latest development, it sends someone from its staff to get beat up for a couple hours, and it can say it's fulfilled its obligation to the city. It's under no obligation to bring any actual answers, because regardless of this community's concerns, this Walmart is getting built. This is a freight train loaded with dollar bills, and there's no stopping it. I have followed up with city staff to find out whether this is the only representative Walmart will be sending. I have not received an answer. I have also sent a follow- up email to Ms. Herron to see if she could answer some questions that she promised answers to that night. I do not expect to ever hear from her again. I'll end with this quote Don't compromise your reputation. It's a precious commodity. Don't compromise your integrity -have a good name. I'm I VI here tonight urging — actually, sitting up here once or twice would be urging, I think I've been here enough that now I'm begging. I'm begging this council to hear the concerns of its constituents and to act on them. id o Walmart in Tigard. Thank you. I am going to tell you a story, about some trees.A little over a month ago,the citizens of Turkey rose up against their government. This uprising began in Istanbul, where they were going to demolish a park to build a shopping mall on it. Istanbul is a very cosmopolitan city. This park is one of the very few green spaces left in Istanbul. It was about the same time that the trees in the park were being bulldozed that Turkey's president was participating in a ceremony in Turkmenistan planting saplings,with the media all around of course. Turkey's Prime Minister was also promising that foliage would garnish the shopping mall,as if that would somehow make up for all the destroyed trees. It's this kind of green-washing that makes it easier for people to accept or ignore the destruction of nature so that we can build walmarts,shopping malls, and other anthropocentric exploitations of the earth, and makes us think we are still 'green'. On the City of Tigard website it says that "The City of Tigard has a proud history of commitment 1 to preserving,enhancing and maintaining its urban forest. The city's trees provide an important backdrop for life in Tigard". Tigard has also been named a"Tree City USA"for 11 consecutive years. However I was able to find articles of development projects that have or will destroy many trees in tigard or prof is at igard iii iinvolv04 udm a very old trees that were supposed to be protected/One sail 1fojecf currgntiy ufider ay is ee tike Oswego Tigard Water Partnership, and now,of course, Walmart. These trees may seem like just a backdrop but are vital members of our community and deserve respect that Walmart and this city council seem to neglect in their rush for profit and a misguided false image that this is progress. Now you want to destroy more trees to facilitate more development that is dangerously close to a wetland, where trees are again, supposed to be,protected. How long before you decide to demolish parks as well to make way for more development?Is Tigard really a'City of Trees',or a'City of greenwashing'? SUPPLEMENTAL PACKET FOR (DATE OF MEETING) 9 ci m, �;-�-�3e 0 Cry) r c t,r i (a7tEtcyu AIS-1387 A. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): Consent Item Agenda Title: Receive and File: Council Calendar and Council Tentative Agenda Submitted By: Carol Krager, City Management Item Type: Receive and File Meeting Type: Consent- Receive and File Public Hearing: No Publication Date: Information ISSUE Receive and file the Council Calendar and the Tentative Agenda for future Council meetings. STAFF RECOMMENDATION / ACTION REQUEST No action requested; this is a receive and file summary for information purposes. KEY FACTS AND INFORMATION SUMMARY Attached are the Council Calendar and the Tentative agenda for future Council meetings. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Long-Term Council Goals: Continue pursuing opportunities to reduce traffic congestion. DATES OF PREVIOUS COUNCIL CONSIDERATION N/A -Receive and File Items Attachments Three-month Calendar Tentative Agenda Agenda Item No. Y For Agenda of July 9,2013 • • MEMORANDUM T I GARD TO: Honorable Mayor&City Council/City Center Development Agency Board FROM: Cathy Wheatley,City Recorder RE: Three-Month Council/CCDA Meeting Calendar DATE: July 1,2013 July 2 Tuesday City Center Development Agency(Cancelled) 4 Thursday Independence Day Holiday–City Hall offices closed 9* Tuesday Council Busines/CCDA Meeting-6:30 p.m.,Town Hall 16* Tuesday Council Workshop Meeting–6:30 p.m.,Town Hall 23* Tuesday Council Business Meeting–6:30 p.m.,Town Hall August 6 Tuesday National Night Out(City Center Development Agency Meeting Cancelled) 13* Tuesday Council Business Meeting(Cancelled) 20* Tuesday Council Workshop Meeting-6:30 p.m.,Town Hall 27* Tuesday Council Business Meeting-6:30 p.m.,Town Hall September 2 Monday Labor Day Holiday–City Hall offices closed 3 Tuesday City Center Development Agency—6:30 p.m.,Town Hall 10* Tuesday Council Business Meeting-6:30 p.m.,Town Hall 17* Tuesday Council Workshop Meeting–6:30 p.m.,Town Hall 24* Tuesday Council Business Meeting–6:30 p.m.,Town Hall Regularly scheduled Council meetings are marked with an asterisk(*). I:\adm\city council\council calendar\3-month calendar for c mtg 130709.doc Meeting Banner ❑ Business Meeting 0 Study Session ❑ Special Meeting 0 Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 7/1/2013 11:06 AM- Updated Form Meeting Submitted Meeting --- Inbox or Date By _Type Title Department Finalized 1335 07/02/2013 Carol Krager AAA July 2, 2013 City Center Development Agency Meeting - Meeting Cancelled; CCDA will be on July 9 1334 07/09/2013 Carol Krager AAA July 9, 2013 City Council Business and CCDA Meeting 1349 07/09/2013 Sandy ACCSTUDY 20 Minutes - Executive Session - Labor Relations City Management 05/29/2013 Zodrow 1369 07/09/2013 Greer ACCSTUDY 20 Minutes - Executive Session on Real Property Public Works 06/13/2013 Gaston Transactions Total Time: 40 of 45 Minutes Scheduled 1342 07/09/2013 Joanne ACONSENT Consent Item - Neighborhood Involvement Committee City Management 06/03/2013 Bengtson Revised Bylaws 13M 07/09/2013 Greer ACONSENT Consent Item - Adopt a Resolution of Necessity to Acquire Public Works Stone Mike, City Gaston Easements for the Main Street Sanitary Sewer Project Engineer 137.1 07/09/2013 Kent Wyatt CCBSNS Consent Item - Approve Workers' Compensation City Management MartyW, City Insurance for City Volunteers - Resolution Manager 1381 07/09/2013 Joseph ACONSENT Consent Item - Contract Award - Jack Park Improvements Financial and MartyW, City Barrett Phase 1 Information Manager Services L- 1 I Page is\adm\carol\tentatv ag\2013\july 1 2013.docx Meeting Banner ❑ Business Meeting D Study Session ❑ Special Meeting 0 Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 7/1/2013 11:06 AM - Updated 1375 07/09/2013 Toby CCBSNS 15 Minutes - Review Options for Potential Ballot Measure Financial and MartyW, City LaFrance Cleaning Up Urban Renewal Language / Charter Information Manager Services 1362 07/09/2013 Sean CCBSNS 30 Minutes - Roundtable discussion with Tigard Downtown Community MartyW, City I Farrelly Alliance Group Development Manager 1361 07/09/2013 Sean CCBSNS 25 Minutes - Executive Session: Real Property Negotiation Community 06/05/2013 I Farrelly Development Total Time: 70 of 110 Minutes Scheduled i II 1308 07/16/2013 Carol Krager AAA July 16, 2013 Workshop Meeting - Mayor Cook Absent I 11 1287 '07/16/2013 Greer CCWKSHOP20 Minutes - Briefing on the City's Draft Continuity of Public Works Gaston G, Conf I Gaston Government (COG) Plan Executive Asst 1290 07/16/2013 John CCWKSHOP 30 Minutes - Future Water Supply Opportunities Public Works Gaston G, Conf I Goodrich Executive Asst 1302 07/16/2013 Judith Gray CCWKSHOP45 Minutes - Southwest Corridor Plan -- Update Community Gray 3, Sr Development Transportation Planner Total Time: 95 of 180 Minutes Scheduled 1 - - 11 1309 07/23/2013 Carol Krager AAA July 23, 2013 City Council Business Meeting I 1 11 1365 07/23/2013 Sandy ACCSTUDY 20 Minutes - Executive Session - Labor Relations City Management 06/12/2013 I Zodrow Total Time: 20 of 45 Minutes Scheduled 2 1 Page is\adm\carol\tentatv ag\2013\July 1 2013.docx Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑ Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 7/1/2013 11:06 AM - Updated 1288 07/23/2013 Greer ACONSENT Consent Item - Consider a Resolution Adopting the City's Public Works Gaston G, Conf Gaston Continuity of Government Plan (COG) Executive Asst 1295 07/23/2013 Cheryl ACONSENT Consent Item - Citizen Advisory Committee - Tigard Community Caines C, Assoc Caines Triangle Strategic Plan Development Planner 1296 07/23/2013 Cheryl ACONSENT Consent Item - Appoint Members of Tigard Triangle Community Caines C, Assoc Caines Citizen Advisory Committee Development Planner 1359 07/23/2013 Kristie ACONSENT Consent Item - Authorize the Mayor to Execute an Public Works Murchison R, Peerman Intergovernmental Agreement to Construct Portions of a Senior Project Water and Sewer Line to Serve River Terrace Engineer 1360 07/23/2013 Kristie ACONSENT Consent Item - Authorize the Mayor to Execute an Public Works Murchison R, Peerman Intergovernmental Agreement to Construct a Sewer Line Senior Project to Serve River Terrace Engineer 1353 07/23/2013 Marissa CCBSNS 25 Minutes - QUASI-JUDICIAL PUBLIC HEARING - ZONE Community Daniels M, Assoc. Daniels CHANGE ANNEXATION (ZCA) 2013-00002 - South View Development Planner Heights Annexation 1371 07/23/2013 Steve Martin CCBSNS 10 Minutes - Approve Land Acquisition from the Japanese Public Works 06/18/2013 International Baptist Church 1300 07/23/2013 Sean CCBSNS 10 Minutes - Main Street Gateway Public Art Update Community Farrelly S, Redev Farrelly Development Project Manager 1376 07/23/2013 Toby CCBSNS 10 Minutes - Resolution to place a measure on the Financial and LaFrance T, LaFrance November 2013 ballot Information Fin/Info Svcs Services Director 3IPage is\adm\carol\tentaty ag\2013\july 1 2013.docx Meeting Banner ❑ Business Meeting 0 Study Session ❑ Special Meeting 0 Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 7/1/2013 11:06 AM - Updated 1169 07/23/2013 Kristie CCBSNS 10 Minutes - Adopt a Resolution of Necessity to Acquire Public Works Berry G, Project Peerman Property for Derry Dell Creek Culvert Replacement Engineer Project 1367 07/23/2013 Darren Wyss CCBSNS 45 Minutes - STUDY SESSION AFTER BUSINESS MEETING Community Wyss D, Senior River Terrace Infrastructure Financing Discussion Development Planner 1310 08/06/2013 Carol Krager AAA August 6, 2013 City Center Development Agency Meeting - CANCELLED DUE TO NATIONAL NIGHT OUT l II 1311 08/13/2013 Carol Krager AAA August 13, 2013 City Council Business Meeting - Meeting cancelled. 1312 08/20/2013 Carol Krager AAA August 20, 2013 City Council Workshop Meeting - Mayor Cook Absent 1237 08/20/2013 Greer CCWKSHOP 15 Minutes - Briefing on Capital Improvement Plan Public Works Stone Mike, City Gaston Projects Engineer 1368 08/20/2013 Carissa CCWKSHOP45 Minutes - Capital Improvement Program Project Financial and 06/18/2013 Collins Prioritization Information Services 1347 08/20/2013 Greer CCWKSHOP 10 Minutes - Briefing on Dispersing Local Improvement Public Works Stone Mike, City Gaston District (LID) No. 1 Engineer 1352 08/20/2013 Kristie CCWKSHOP 30 Minutes - Briefing on Alignment Options for the Public Works Stone Mike, City Peerman Tiedeman Ave./North Dakota St. Intersection Engineer 4 I Page is\adm\carol\tentaty ag\2013\july 1 2013.docx Meeting Banner ❑ Business Meeting ❑ Study Session ❑ Special Meeting ❑ Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 7/1/2013 11:06 AM- Updated 1085 08/20/2013 Greer CCWKSHOP 30 Minutes - Review Draft Sustainability Plan Public Works Wright, M., PW Gaston Business Manager 1358 '08/20/2013 Kristie CCWKSHOP 10 Minutes - Briefing Two Intergovernmental Agreements Public Works Murchison R, Peerman to Provide Sewer and Water Service to River Terrace Senior Project Engineer 1378 08/20/2013 Judith Gray CCWKSHOP45 Minutes - Discussion of proposed actions on the Community Gray J, Sr Southwest Corridor Plan Development Transportation Planner I II 1313 08/27/2013 Carol Krager AAA August 27, 2013 City Council Business Meeting City Manager Wine Absent No Items scheduled as of July 1, 2013 I II 1314 09/03/2013 Carol Krager AAA September 3, 2013 City Center Development Agency Meeting No Items scheduled as of July 1, 2013 11 1332 09/10/2013 Carol Krager AAA September 10, 2013 City Council Business Meeting 11 09/10/2013 Carol Krager CCBSNS 10 Minutes - Receive Update from Washington County City Sheriff Management 1348 09/10/2013 Greer CCBSNS 60 Minutes - Conduct a Quasi-Judicial Public Hearing and Public Works Stone Mike, City Gaston Consider a Resolution Dispersing Local Improvement Engineer District (LID) No. 1 5IPage is\adm\carol\tentatv ag\2013\july 1 2013.docx Meeting Banner ❑ Business Meeting 0 Study Session ❑ Special Meeting a Consent Agenda ❑ Meeting is Full . Workshop Meeting ❑ City Council Tentative Agenda 7/1/2013 11:06 AM- Updated 1377 09/10/2013 Judith Gray CCBSNS 30 Minutes - Consideration of a resolution acting on the Community Southwest Corridor Plan Development I II 1316 09/17/2013 Carol Krager AAA September 17, 2013 City Council Workshop Meeting I II 1294 09/17/2013 Judith Gray CCWKSHOP45 Minutes - Joint meeting with Tigard Transportation Community Gray J, Sr Advisory Committee Development Transportation Planner Total Time: 45 of 180 Minutes Scheduled l II 1317 09/24/2013 Carol Krager AAA September 24, 2013 City Council Business Meeting City Manager Wine Absent No items scheduled as of July 1, 2013 I II 1319 10/01/2013 Carol Krager AAA October 1, 2013 City Center Development Agency Meeting No items scheduled as of July 1, 2013 I II 1320 10/08/2013 Carol Krager AAA October 8, 2013 City Council Business Meeting 1274 10/08/2013 Kristie CCBSNS 20 Minutes - Consider a Resolution to Adopt the Westside Public Works Martin S, Parks Peerman Trail Master Plan Manager Total Time: 20 of 100 Minutes Scheduled I �I 6IPage is\adm\carol\tentatv ag\2013\july 1 2013.docx Meeting Banner 0 Business Meeting ❑ Study Session Special Meeting 0 Consent Agenda Meeting is Full . Workshop Meeting 0 City Council Tentative Agenda 7/1/2013 11:06 AM - Updated 1321 10/15/2013 Carol Krager AAA October 15, 2013 City Council Workshop Meeting 11 1238 10/15/2013 Greer CCWKSHOP 15 Minutes - Briefing on Capital Improvement Plan Public Works Stone Mike, City Gaston Projects Engineer 1251 10/15/2013 Marissa CCWKSHOP 30 Minutes - Urban Forestry Code Revisions - 6 Month Community Daniels M, Assoc. Daniels Update Development Planner Total Time: 45 of 180 Minutes Scheduled II 1322 10/22/2013 Carol Krager AAA October 22, 2013 City Council Business Meeting No items scheduled as of July 1, 2013 - [ I 1333 10/29/2013 Carol Krager AAA ,October 29, 2013 Town Hall, Time and Location TBA 7 Page i:\adm\carol\tentatv ag\2013\july 1 2013.docx AIS-1342 2 B. Business Meeting 3 Meeting Date: 07/09/2013 Length (in minutes): Consent Item Agenda Title: Neighborhood Involvement Committee Revised Bylaws Prepared For: Joanne Bengtson Submitted By: Joanne Bengtson, City Management Item Type: Receive and File Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Should the City Council adopt revised bylaws for the Neighborhood Involvement Committee? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends adopting the updated bylaws that reflect the changes made to the Neighborhood Network Program. KEY FACTS AND INFORMATION SUMMARY On January 25, 2011, the Tigard City Council adopted Resolution No. 11-02 which changed the name and mission of the Committee for Citizen Involvement to the Neighborhood Involvement Committee. Bylaws and membership guidelines were put in place to encourage participation in the Neighborhood Network program and advocate involvement at the neighborhood level. Budget reductions in 2012 removed the funding for neighborhood grants,beautification projects and the need for steering committees to oversee those projects in each neighborhood. The Neighborhood Involvement Committee reviewed the 2011 bylaws to reflect the current bylaws before Council today. These bylaws reflect changes to membership; to have one representative from each neighborhood area,giving preference to the area's blog administrator if they desire the position. Length of service has changed to a one-year term with a maximum of four consecutive terms of service. Meeting frequency has changed to quarterly meetings (February, May,August,November). OTHER ALTERNATIVES Council could retain the current bylaws and take no action. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION The last time the bylaws were amended was January 25, 2011 when the city re-organized the way the citizen involvement occurs. Attachments 2013 Neighborhood Involvement Committee Bylaws CITY OF TIGARD � NEIGHBORHOOD INVOLVEMENT COMMITTEE 1I(,AP,t) BY-LAWS ■ SECTION 1. CHARGE AND DUTIES A. The Neighborhood Involvement Committee hereafter referred to as the "Board" shall have no powers except as conferred by this resolution, City Charter, Tigard Municipal Code, or the Oregon Revised Statutes. B. The Board and its members shall conduct itself in a manner that's in keeping with applicable city and state laws pertaining to conduct and ethics. Any confirmed violation of the provisions of such laws shall be grounds for removal from the committee. C. The Neighborhood Involvement Committee is charged with oversight and development of the Neighborhood Network Program and its effectiveness. Specific responsibilities include: • Establishing standards for Neighborhood Network web pages. • Establishing standards for service as a Neighborhood Network Web Administrator. • Working with the staff liaison to develop an annual committee meeting schedule. • Produce an annual evaluation and report to City Council (either written or in person at a Council Workshop meeting) of the effectiveness of the Neighborhood Network program. D. The Board may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section. SECTION 2. COMPOSITION A. The Board shall consist of 13 members with the following representation: • One representative from each of the city's 13 active Neighborhood Network Areas • First priority will be given to the neighborhood area's web administrator. SECTION 3. APPOINTMENTS A. One resident per area may volunteer to represent their neighborhood area for at least one year. B. Appointments shall be made by volunteering to serve as an area's representative. SECTION 4. TERM OF OFFICE A. Board members serve for a minimum term of one year and not more than four years. B. Any vacancy in the Board shall be filled by a volunteer from the same area for the unexpired portion of the term. The unexpired portion of a term does not count towards the fulfillment of the maximum number of allowed terms. C. Members may be reappointed for up to four (4) consecutive 1-year terms. D. Members shall receive no compensation for their services.Members may be reimbursed for incidental meeting expenses on approval of the staff liaison. NIC Bylaws Adopted 1/25/11 NIC-approved changes 11-14-12 1 CITY OF TIGARD NEIGHBORHOOD INVOLVEMENT COMMITTEE BY-LAWS E. An individual board member may not act in an official capacity except through the action of the board. F. A member who seeks to resign from the Board shall submit a written resignation to the chair of the Board, the staff liaison, or the city manager's office. If possible,the resignation should allow for a thirty (30) day notice so a replacement can be found. SECTION 5. ORGANIZATION OF THE BOARD A. At its first meeting of the year, and thereafter annually, the Board shall elect a Chair and a Vice Chair from its members who shall hold office at the pleasure of the Board. i. Chair. The chair shall have general directional powers over the Board. The chair shall preside at all meetings and, in consultation with support staff, set the agendas and notify the board of all meeting times and place. The chair shall also be an ex-officio member of all subcommittees and shall be the sole spokesperson for the Board unless this responsibility is delegated to the staff liaison. ii. Vice Chair. The vice chair shall assume the responsibilities of the chair if the chair is unable to do so. B. If the Chair should resign, the Board shall, at its next meeting, conduct an election and provide a replacement to fill the unexpired term. C. Staff liaisons are the primary contacts for City of Tigard boards and the primary interface between these bodies and the City Council, City Manager, and departments. Besides serving as a technical resource, staff liaisons are responsible for meeting logistics, member recruitment and recognition, recordkeeping, and monitoring board effectiveness. SECTION 6. MEETINGS A. The regular meeting of the Board shall be held on the date and time determined by the Board. B. The Board shall meet at least 4 times a year, roughly quarterly, at a time and place that is specified at least five (5) days in advance. C. The parliamentary authority for the Board is Robert's Rules of Order Revised, except where superseded by these bylaws or local, state, or federal law. D. The Chair may call a special meeting, and the Chair shall call a special meeting if requested by three or more members. The call shall state the purpose of the meeting. A notice of a special meeting must be in writing and communicated to all members at least three days before the meeting. E. Agendas and minutes shall be posted for public notice on the City of Tigard webpage and in the lobby of City Hall in compliance with Oregon Public Meetings law. All meetings shall be open to the public. NIC Bylaws Adopted 1/25/11 NIC-approved changes 11-14-12 2 lAll CITY OF TIGARD NEIGHBORHOOD INVOLVEMENT COMMITTEE TIi.ARD BY-LAWS F. A majority of votes of Board members present shall determine the official position of the Board on a given issue. G. The Chair shall vote on all matters before the Board unless having declared a conflict of interest. H. Board members shall not send or receive electronic communications concerning any matter pending before the Board during a Board meeting • Electronic Communications means e-mail, text messages, or other forms of communications transmitted or received by technological means. • Electronic Communications Devices means laptop computers, blackberries, cell phones, notebooks, or other similar devices capable of transmitting or receiving messages electronically. I. Board member shall not use electronic communication devices to review or access information regarding matters not in consideration before the Board during a Board meeting. SECTION 7. BOARD MEMBER RESPONSIBILITIES Members of the Board shall: A. Regularly attend meetings and contribute constructively to discussions, B. Consider and discuss issues from a citywide perspective, as well as that of particular stakeholder or interests, C. Strive to reach consensus on matters under consideration, D. Act with respect and consideration for the viewpoint of others. SECTION 8. ATTENDANCE If a member is unable to attend a meeting, he or she is expected to notify the staff liaison. If a member is absent from three 3 consecutive regularly scheduled meetings, the issue shall be placed on the upcoming agenda, and upon majority vote of the Board members present that position may be vacated. SECTION 9. QUORUM No official business shall be conducted without a quorum present. A quorum consists of seven (7) members, or a majority of sitting members, including any appointed alternates, present and voting. It does not include anyone who cannot participate due to a conflict of interest. SECTION 10. REMOVAL OF MEMBERS A. The City Council may remove members of the Board in accordance with Section 8. Attendance. B. The Council may also remove members, when, in its judgment the conduct of a member does not conform to the City of Tigard Code of Conduct for Boards, Commissions and Committees. NIC Bylaws Adopted 1/25/11 NIC-approved changes 11-14-12 3 lig CITY OF TIGARD NEIGHBORHOOD INVOLVEMENT COMMITTEE BY-LAWS SECTION 11. ANNUAL REPORT OF THE BOARD A. Not later than December 31' of each year, the Board shall prepare and file its Annual Report to the City Council. B. The Annual Report shall include a summary of key activities and proceeding and any specific suggestions or recommendations which the Board believes would be noteworthy to the Council. C. The Annual Report shall not be submitted unless approved by the Board. SECTION 12. AMENDMENTS These bylaws may be amended by a simple majority vote of all members of the Board at any meeting that has a quorum, provided written notice of the proposed amendment shall have been mailed to all members at least 14 days prior to the meeting at which such action is proposed to be taken. NIC Bylaws Adopted 1/25/11 NIC-approved changes 11-14-12 4 AIS-1374 3 C. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): Consent Item Agenda Title: Approve Workers' Compensation Insurance for City Volunteers - Resolution Prepared For: Kent Wyatt Submitted By: Kent Wyatt, City Management Consent Item Type: Resolution Meeting Type: Agenda Public Hearing Newspaper Legal Ad Required?: No Public Hearing Publication Date in Newspaper: Information ISSUE Should Tigard continue to provide workers' compensation insurance for city volunteers to protect them if they are injured during their volunteer work time? STAFF RECOMMENDATION / ACTION REQUEST Approve resolution to provide workers' compensation benefits to city volunteers 7/1/13 through 6/30/14. KEY FACTS AND INFORMATION SUMMARY •Protect Tigard volunteers by providing workers' compensation insurance for them when they volunteer with the City •Workers' compensation insurance is less costly and provides more benefits to the volunteer than health Insurance. • City Council places high value on volunteers and the volunteer program and has provided this coverage for several years to protect those volunteers who are injured during their work time with the city. • Oregon law requires cities to determine whether workers' comp insurance will be provided to volunteers (ORS 66.031). OTHER ALTERNATIVES 1. Provide health care coverage, accidental death and dismemberment coverage or no coverage at all rather than worker's comp coverage. 2. Insurance coverages other than workers' comp are more expensive and provide less coverage/benefit for the volunteer. COUNCIL OR CCDA GOALS, POLICIES,MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION On 7/24/12, City Council approved volunteer workers' comp coverage for FY13. Fiscal Lnpact Cost: 13,953 Budgeted (yes or no): Yes Where Budgeted (department/program): All departments Additional Fiscal Notes: Workers' Comp insurance expenditures for volunteers are included in the FY2013 budget. Attachments Council Resolution Volunteer Roster-Exhibit A AIS-1381 2 D. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): Consent Item Agenda Title: Contract Award-Jack Park Improvements Phase 1 Prepared For: Joseph Barrett Submitted By: Joseph Barrett, Financial and Information Services Local Contract Item Type: Motion Requested Meeting Type: Review Board Public Hearing Newspaper Legal Ad Required?: No Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract for the construction of the Jack Park Phase 1 Improvements project to Green Thumb Landscape? STAFF RECOMMENDATION /ACTION REQUEST Staff recommends the Local Contract Review Board award the contract for the construction of the Jack Park Phase 1 Improvements project to Green Thumb Landscape and authorize the City Manager to take the necessary steps to fully execute the contract. KEY FACTS AND INFORMATION SUMMARY In 2006,Tualatin Valley Fire and Rescue (TVF&R)purchased property at 12617 SW Walnut Street,and a new fire station was constructed on a portion of the site. The remaining 1.5-acre parcel,which is adjacent to Jack Park,was sold to the city. With the addition of the property,Jack Park is now seven acres and spans both sides of Krueger Creek. The additional property offers a unique opportunity to connect Jack Park to Walnut Street and improve pedestrian access and the overall visibility of the park. With this in mind,a conceptual park master plan was completed in May,2012 following two community meetings in the spring of 2012. This project is the first phase of the master plan, and includes a trail connection with a bridge over Krueger Creek to the existing portion of the park and pedestrian access to the community room at Tualatin Valley Fire and Rescue Station 50. A 112 foot long bridge from Western Wood Structures will be installed over Krueger Creek and cement trails will connect the park to the parking and access along Walnut Street. The future phases planned for the park include a small playground and community gardens on the land adjacent to TVFR. Staff issued an Invitation to Bid (ITB) on June 5,2013 for the construction of the Jack Park Improvement-Phase 1 project. The received four (4) responses to the •Green Thumb Landscape- $316,372 •GSE, Inc. -$317,149 •Paul Brothers, Inc. - $325,808 •Keystone Contracting, Inc. - $344,600 •Engineer's Estimate-:360,050 Staff reviewed the received bids,including requesting additional information from each bidder regarding the qualifications of their bridge installer(as required by the 1113). After thorough review, staff has concluded that Green Thumb Landscape is the lowest responsible bidder and as such receives staff recommendation for award. OTHER ALTERNATIVES The Local Contract Review Board may elect to reject the award of the contract and direct staff to reissue the Invitation to Bid. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time this contract award has been presented to the Local Contract Review Board. Fiscal Impact Cost: $316,372 Budgeted (yes or no): Yes Where budgeted?: Parks Capital Additional Fiscal Notes: The project is part of the FY 2014 Adopted Budget and CIP. The budget has $330,000 for contracted construction costs. The estimated total for this contract is $316,372 and will be charged to the Parks Capital Fund. The Parks Bond Fund will transfer sufficient funds into the Parks Capital Fund to fully fund this contract. Attachments No fi le(i)attached AIS-1375 4. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): 15 Minutes Agenda Title: Review Options for Potential Ballot Measure Revise Urban Renewal Charter Language Prepared For: Toby LaFrance Submitted By: Toby LaFrance, Financial and Information Services Executive Session - End of Item Type: Update,Discussion, Direct Staff Meeting Type: Mtg. Public Hearing: No Publication Date: Information ISSUE Staff will present options for timing, cost, and content of a potential ballot measure. The purpose of the measure will be to revise language in the City Charter or Urban Renewal Plan to clarify use of tax increment financing for public/private partnerships. STAFF RECOMMENDATION / ACTION REQUEST Staff seeks direction on: 1) Council desire to pursue a ballot measure 2) Preferred date of measure 3) Content of measure KEY FACTS AND INFORMATION SUMMARY In the Executive Session on June 18, Council directed staff to return with options for a ballot measure. The key decision points are: •Timing- November 2013 or May 2014 •Election Cost- November will have a cost where May would not have a cost for the city. The November election cost would be apportioned to each jurisdiction with an issue on the ballot. The greatest potential cost would be $1.50-$2.00 for Tigard's 27,478 voters, or approximately $55,000 if Tigard's issue was the only matter on the ballot in November. • Opportunity-November ballot will accelerate ability of CCDA to privately borrow to finance public/private partnerships using tax increment financing •Ballot Content- 1) Change Charter to conform with current urban renewal and taxing law or seek other route such as reaffirmation of urban renewal plan in all its facets. 2)To what extent does Council want to be explicit in the potential use for public/private partnerships? • OTHER ALTERNATIVES Not pursue a ballot measure and limit the CCDA to funding public infrastructure. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Executive Session on June 18, 2013. Attachments No Ji/eO attached. L-A yen d a. e,yt 7( /a D JORDAN RAM I S PC ATTORNEYS AT LAW Two Centerpointe Dr 6th Fl Phone: (503)598-7070 Lake Oswego OR 97035 Toll Free: (888)598-7070 www.jordanramis.com Fax: (503)598-7373 LEGAL MEMORANDUM SUPPLEMENTAL, PACKET TO: City Council FOR -7 )q / D13 FROM: Tim Ramis and Damien Hall (DATE OF MEETING) DATE: July 9, 2013 RE: Potential Charter Amendment to Fully Utilize URA Plan File No. 50041-36799 PRIVILEGED AND CONFIDENTIAL ATTORNEY-CLIENT COMMUNICATION Issue: Based on the language of the Tigard City Charter ("Charter"), there is uncertainty as to whether the City Center Development Agency ("CCDA") has the authority to add projects to the Downtown Urban Renewal Plan ("Plan") without a vote of the people. The language of the Plan is clear that the Plan can be amended to add a project as a minor amendment or Council Approved Amendment, neither of which require a vote. See pages 34 and 35 of the Plan. However, the Plan is subservient to the Charter, and the uncertainty noted by bond counsel stems from the provision in Charter Section 48, which reads as follows. "Any urban renewal plan or amendment thereof hereafter proposed or adopted shall require that the plan, including the method of financing same, shall be approved by the voters at a regular or special City election in May or November, if such plan or amendment would or could involve-the levying of a tax on properties outside the urban renewal area to pay the debts or obligations to be incurred in carrying out the plan." The concern is that the addition of a project to the Plan could result in some level of impact to the tax rates outside of the urban renewal area. The "would or could" language of Charter Section 48 can be construed very broadly, and could potentially be applicable to addition of a new project to the Plan, in the following situation. Page l 50014-36794 Memo re Charter Amendment on URA Plan.DOCX\DRH/7/9/2013 If all of the projects in the Plan are completed, and the CCDA has not reached the maximum indebtedness, then the remaining tax increment proceeds are disbursed to the overlapping tax jurisdictions, whose levying is not geographically limited to the urban renewal area. An additional project would cause there to be fewer tax increment proceeds to disburse upon such an occurrence, and thereby "would or could" impact the effective tax proceeds of jurisdictions that are levying outside of the urban renewal area. Of note is that such a disbursement is a result of state tax Measures 5 and 50, which were adopted subsequent to Charter Section 48, so this scenario was not likely anticipated by the drafters of Charter Section 48, nor the voters that passed it. In sum, the above situation is unlikely to occur mainly because of the low probability that all of the existing projects in the Plan would be built, but the "would or could" language of Charter Section 48 is broad enough for bond counsel to opine that sufficient uncertainty exists so that if the CCDA did add a project to the Plan, bond counsel's ability to bring bonds to market could be impaired for such projects. Proposal: The following amendment to section 48 of the Charter would meet the objectives of the City on this issue. Additions are in bold underline and deletions in strikeout. Section 48. Any urban renewal plan or amendment thereof hereafter proposed or adopted shall require that the plan, including the method of financing same, shall be approved by the voters at a regular or special City election in May or November, if such plan or amendment permits the City or the Agency to impose additional property taxes would or could involve the levying of a tax on properties outside the urban renewal area to pay the debts or obligations to be incurred in carrying out the plan. Notwithstanding the foregoing, separate approval at an election is not required for: (1) Expenditures by the City, as distinguished from the urban renewal agency, which have been duly identified and included in a duly adopted City budget; or (2) Issuance of Bancroft bonds (ORS 223.205 to 223.295) in connection with assessments for local improvement districts, if such issuance is otherwise authorized by law. By clearing up this overly broad language, the City achieves the following: • Conforms the Charter to the likely intent of the drafters and voters, negating the unintended impact of subsequent state laws. • Allows the Plan to be amended pursuant to the terms of the Plan, without potential challenge based on the Charter. • Allows the CCDA to add projects to the Plan without a vote of the people. Page 2 50014-36794 Memo re Charter Amendment on URA Plan.DOCX\DRH/7/9/2013 • Allows the City's bond counsel to make required representations to sell bonds to finance added projects. The other option that has been suggested is to remove Charter Section 48 in its entirety. Charter Section 48 appears to make sense mostly as an assurance to voters that property taxes outside the urban renewal area would not go up without a vote, as opposed to a practical directive, it not clear that there would be much, if any, difference in the effect of the a full repeal versus the above amendment. With regards to the addition of projects to the Plan, both options would result in the same outcome. Page 3 50014-36794 Memo re Charter Amendment on URA Plan.DOCX\DRH/7/9/2013 AIS-1386 7. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): Agenda Title: APPROVE CCDA MINUTES Submitted By: Carol ILrager,City Management City Center Development Item Type: Motion Requested Meeting Type: Agency Public Hearing Newspaper Legal Ad Required?: No Public Hearing Publication Date in Newspaper: Information ISSUE APPROVE CCDA MINUTES • June 4, 2013 STAFF RECOMMENDATION /ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY N/A OTHER ALTERNATIVES N/A COUNCIL OR CCDA GOALS, POLICIES,MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION N/A Attachments Tune 4, 2013 CCDA Minutes AIS-1362 8. Business Meeting Meeting Date: 07/09/2013 Length (in minutes): 30 Minutes Agenda Title: Roundtable discussion with Tigard Downtown Alliance Group Submitted By: Sean Farrelly, Community Development City Center Development Item Type: Update,Discussion,Direct Staff Meeting Type: Agency Public Hearing Newspaper Legal Ad Required?: No Public Hearing Publication Date in Newspaper: Information ISSUE Roundtable discussion with representatives of Tigard Downtown Alliance group. STAFF RECOMMENDATION /ACTION REQUEST Staff recommends participating in the discussion with representatives of the emerging Tigard Downtown Alliance group (made up of property, business owners,the Chamber of Commerce,and other stakeholders). The group will discuss their activities to date and plans for forming a formal organization. KEY FACTS AND INFORMATION SUMMARY In January 2013, a group made up of primarily downtown property owners began meeting on various topics of mutual interest. The group has since expanded to include business owners, the Tigard Area Chamber of Commerce,members of the City Center Advisory Commission, and other stakeholders. The group is currently investigating tax-exempt non-profit formation, bylaws,organizational structure and funding options. Supporting the formation of a Downtown organization was identified as a priority by Michele Reeves in her 2011 Identity and Recommendation report,and in the 2011 Five Year Review of Urban Renewal and 2007 Downtown Development Strategy (Leland). In October 2011, the CCDA Board discussed a CCAC recommendation to provide financial support for the formation of a downtown organization. At that time the CCDA Board directed staff to provide financial support for a consultant to work with downtown businesses on marketing and event organization. OTHER ALTERNATIVES N/A COUNCIL OR CCDA GOALS, POLICIES,MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION October 18, 2011—consideration of CCAC recommendation to financially support the formation of a Downtown organization. Attachments No file(s)attached. AgendaQuick©2005-2013 Destiny Software Inc.,All Rights Reserved SUPPLEMENTAL PACKET FOR (DATE OF MEETING) Ada k Lg Tigard Downtown Alliance presentation to CCDA 1. Scope & Objective A. Supports Leland Report Downtown Development Strategy recommendation (2007) B. Supports Reeves downtown Identity& Recommendation report (2011) C. Supports the Urban Renewal 2011 five year review plan D. Objectives include leveraging opportunities, cohesive group voice, two information conduit, collaborative business solution forum, conflict resolution, regular meetings, attracting new businesses, low initial dues structure to attract largest population. E. Create a partnership alliance between all interested stakeholders in the downtown area F. Review the mission statement G. Looking ahead — permanent address, paid part time staff, event support, marketing downtown to customers, grant opportunities 2. History A. Richard Shavey acknowledgement B. Met for the past 6 months as interested property owners, then expanded the group to include businesses, COT,TCOC and other interested parties C. Volunteer driven with 100's of hours of research and development to bring us to where we are today 3. Structure A. Show bubble chart with explanation detail of each area B. Describe alliance as a useful partnership (assisting each other) 4. Tools A. Show brochure B. Outreach opportunity with assistance from stakeholders 5. Financial Needs/Support Request A. Initial identified costs for startup include: legal fees (1000), CPA fees (2000-3500), D&O Insurance (1000-1500), business license (100), fiscal agent fees (10%), printing & mailing (tbd), state filing fees (100), advertising (500), operating capital & miscellaneous (1000- 2500) B. 8,500 is the initial request for the above outlined expenses C. Full proposed budget presented for the 2014 budget cycle 6. Q&A -Ago ridck aoArr, -14- S MENTAL PACKET FOR +7/q1- D (DATE 0 EETING) Do •nto. n COT T:ard TACO arketing Events Contract Grants for DT DTT Events Marke • ❑Funding Tigard Events •Marketing •Matching Grants •Events •Facade Imp Programs Grants •Website •Tenant Imp Grants •Social Media ❑Connections Fiscal Agent ❑Advocacy Members TDA COT- City of Members Tigard Members TACC- Tigard Area Chambers Business Interested Part' s of Commerce Owners TDA- Tigard Property Owners Downtown Alliance S "' SUPPL ME NTAL PACKET KET...r. -?-....„,4� LSTB , d ------,. FOR l o113- ZerY * s , r , , Y _ ...i (DATE OF MEETING). , 4 s: e I "s� "fit _�.. ?.s Tiga • .v. , , „ik, ,...47,- 1., r ;-.1 kof�..:.: .4 .= u. Downtown ,.....wmagoil Exciting things are happening Alliance Downtown. Join forces with us so the Downtown Heart o,f Tigard Tigard Downtown Alliance Join us to help grow invites all passers-by to 12345 SW Main Street rediscover the Main Street area, Tigard, OR 97223 Downtown Tigard and prove that "We are not just into an exciting a drive-by district!" business district N For More Information Contact: where businesses 41 -'! '/ can thrive and your 44 c ill� 1 Steve DeAngelo customers will want :! 503-620-9020 ilk 411460‘,/ to live, work, shop steve@cateringbydeangelos.com _ ��. and play. 0 ' I. Mike Stevenson 503-314-4201 Hil 1 - 1 y ` mstevenson@bbprintsource.com �I� DT A„. i , .. . ... ,,,, . . , , . . ,.1 tom' ” : , ,-. 1 t a __.■1000011111111111.1111.11111111.1.111111111117 A , \'�`� .t ti t, O 42 M' 11111 ill . I O •1 Reasons to Join TDA: a a ,' -. a ,...,r„ ' -7J• Opportunities to leverage together a o 1 ! I • Were mutually beneficial to . 0 businesses and property owners cu v Z A Our mission is to represent the • Cohesive group voice to • g Downtown leaders (property and communicate your needs and wants U Q o ° F, business owners) to guide the changes • A two way information conduit 0 with the City of Tigard during this 0 needed for a vibrant and thriving transition time no vs Downtown for the benefit of the • Collaborative business solutions entire community. forum . •a su • Conflict resolution le c Iiii J �, .., u /,` i " Low initial dues structure for z I �. affordability, $40 prorated for 2013, o — r �— and $80 for 2014 if paid by August - a -b •74 'IS ,-, ° t r 31, 2013. r4 O ¢ w { Let's build awareness of the Tigard N Downtown Alliance by bringing o � .1 4 '� y - businesses together with the promotional p, 4,4 h OP ,f help of the Tigard Chamber, the ,y +° tjt„ ,, resources of the City of Tigard and [ 'I ,"�°i ' 'o �,, ,, . . ` other interested parties. H