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Reitmeier Mechanical ~ C140025 li 1111111 TIGARD City of Tigard July 20, 2016 Reitmeier Mechanical Attn:Jeff Jensen 19570 SW 90th Ct Tualatin OR 97062 REF.: Mechanical/HVAL Preventative Maintenance and Inspection Services Period: September 1,2016 through August 31, 2017 CONTRACT NOTICE OF AWARD - RENEWAL Dear Mr.Jensen The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its second (3) one-year extension to the Contract effective from September 1, 2016 through August 31, 2017. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with Reitmeier Mechanical. Sincerely, IS 40, ,...1.....-4..., 4110 Jamie Greenberg Purchasing Assistant 503-718-2492 jamie@tigard-or.gov I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements,terms, and conditions as set forth in the above referenced Contract. Company: Signed: 6 /7 Date: 7/ a1 f I CO Printed: Q%4 a I Vi S 2- I 4, City of Tigard December 24, 2015 Reitmeier Mechanical Atm:Jeff Jensen 19570 SW 90th Ct Tualatin OR 97062 REF.: Mechanical/HVAL Preventative Maintenance and Inspection Services Period: September 1, 2015 through August 31,2016 CONTRACT NOTICE OF AWARD - RENEWAL Dear Mr.Jensen The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its second (2) one-year extension to the Contract effective from September 1, 2015 through August 31, 2016. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with Reitmeier Mechanical. Sincerely, 41110 Jamie Greenberg Purchasing Assistant 503-718-2492 jamie@tigard-or.gov I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements,terms, and conditions as set forth in the above referenced Contract. Company: 12 c 4 m \e Signed: Date: 1'2,— '2,`-i — Printed: a. 'S II !1 . T I GARD City of Tigard July 1, 2014 Reitmeier Mechanical Attn: J-o -Tuns,n 19570 SW 90th Ct. Tualatin, OR 97062-7505 REF.: City of Tigard Agreement for Services-HVAC Maintenance Service Period: August 31, 2014 through August 31, 2015 CONTRACT NOTICE OF AWARD — RENEWAL Reitmeier Mechanical contract #C140025 un Dear Mr. R-egr-ss- The City of Tigard has determined that your company has performed in accordance with the requirements of our Agreement. Therefore, the City of Tigard, pursuant to the renewal/extension clause contained in the terms and conditions of the Agreement, desires to exercise its first (1st) one-year extension to the Contract effective from August 31, 2014 through August 31, 2015. This renewal period shall be governed by the specifications, pricing, and the terms and conditions set forth per the above referenced Contract. Please acknowledge acceptance of this renewal by signing this document in the space provided below and returning it to me within ten (10) days. You may keep a copy for your records. The City looks forward to doing business with Reitmeier Mechanical in the next year. Sincerely, 4AI/45-- Michelle Wright Business Manager 503-718-2445 MichelleW@tigard-or.gov I/We hereby acknowledge acceptance of this Contract renewal, and agree to be bound by all requirements, terms, and conditions as set forth in the abo re erenced Contract. Company: ieti Signe : Date: — q — / ` Printed: 76‘f—C41\/ 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 • www.tigard-or.gov City of Tigard- Contract Summary Form (Form must accompany every contract) ��rr Contract Title: HVAC heating/air conditioning maintenance Number:CsJ(--/-C3O�5 Contractor: Reitmeier Mechanical Contract Total: 27,500 Summary Overview: The City requires the services of a Mechanical/HVAC Contractor to provide labor, material and equipment to perform preventative maintenance and inspection of HVAC heating/air conditioning systems at various City facilities. Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate ❑ Low Risk Reduction Steps: Contract Mgr: ('WI) F)`e tp n Ext: 2( �) Dept: Pr r Type: ❑ Purchase Agreement ❑ Personal Service General Service ❑ Public Improvement ❑ IGA ❑Other Start: E 'er End: 'I c ,/f l_i Firm Amount/Score Quotes/Bids/Proposals: Reitmeier Mechanical Account String Fund-Division-Account Work Order-Activity Type Amount Year 1 650.6400.54001 $27,500.00 Year 2 650.6400.54001 $27,500.00 Year 3 650.6400.54001 _ $27,500.00 Year 4 650.6400.54001 $27,500.00 Year 5 650.6400.54001 $27,500.00 Approvals LCRB Date (lib 00(.3 Department Comments: Department Signature: Contracting Comments: c Contracting Signature: ;/01"' City Manager Corn -nts: City Manager Signature: ZIII! IJ1AI1 Vim/ v • f c /1-1,00as CITY OF TIGARD,OREGON AGREEMENT FOR SERVICES RELATED TO MECHANICAL/HVAC PREVENTATIVE MAINTENANCE AND INSPECTION SERVICES THIS AGREEMENT made and entered into this 11`''of September,2013 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called "City", and Reitmeier Mechanical,hereinafter called"Contractor",collectively known as the "Parties." RECITALS WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services; and WHEREAS, Contractor is in the business of providing specific services and is aware of the purposes for which City requires the services;and WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the services described in Contractor's bid or proposal; THEREFORE,The Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor agrees to provide services related to Mechanical/HVAC Preventative Maintenance and Inspection Services as detailed in Exhibit A — Scope of Services and by this reference made a part hereof. 2. EFFECTIVE DATE AND DURATION Contractor shall initiate services upon receipt of City's notice to proceed, together with an executed copy of this Agreement. This Agreement shall become effective upon the date of execution and shall expire,unless otherwise terminated or extended, on August 31, 2014. The City and Contractor may mutually agree in writing, to four (4) additional one (1) year extension to this Agreement. The execution of any extension period must be completed no less than thirty (30) days prior to the end of any contract year. The total life of this contract may not exceed five (5)years. All services shall be completed prior to the expiration of this Agreement. 3. COMPENSATION City agrees to pay Contractor an amount not exceeding Twenty Seven Thousand Five Hundred and No/100 dollars ($27,500.00) annually for performance of those services described herein, which payment shall be based upon the following applicable terms: A. Payment will be made in installments based on Contractor's invoice, subject to the approval by the City,and not more frequently than monthly. Payment shall be made only for work actually completed as of the date of invoice. B. Payment by City shall release City from any further obligation for payment to Contractor, for services performed or expenses incurred as of the date of the invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein. C. Contractor shall make payments promptly, as due, to all persons supplying labor or materials for the prosecution of this work. D. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on any account of any labor or material furnished. E. Contractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. F. If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due, City may pay such claim and charge the amount of the payment against funds due or to become due the Contractor. The payment of the claim in this manner shall not relieve Contractor or their surety from obligation with respect to any unpaid claims. G. Contractor shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one work week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. H. Contractor shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical, surgical, hospital care or other needed care and attention incident to sickness or injury to the employees of Contractor or all sums which Contractor agrees to pay for such services and all moneys and sums which Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. I. The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract during the current fiscal year. Appropriations for future fiscal years shall be subject to budget approval by the City Council. 4. ASSIGNMENT/DELEGATION Neither party shall assign or transfer any interest in or duty under this Agreement without the written consent of the other and any attempted assignment or transfer without the written consent of the other party shall be invalid. 5. SUBMITTING BILLS AND MAKING PAYMENTS All notices and bills shall be made in writing and may be given by personal delivery,mail or fax. Payments may be made by personal delivery, mail, or electronic transfer. The following addresses shall be used to transmit notices,bills,payments,and other information: Attn: Nick Nissen Attn: Jeff Jensen Address: 13125 SW Hall Blvd. Address: 19570 SW 90''' Ct Tigard,Oregon 97223 Tualatin, OR 97062 Phone: (503) (Project Mgr's phone #) Phone: 503-603-0205 Fax: (Project Mgr's fax#) Fax: 503-603-0150 Email: ngn @tigard-or.gov Email: jeff.jensen @reitmeiermechanical.com 6. TERMINATION The parties agree that any decision by either party to terminate this Agreement before 31" day of September, 2014 shall be accompanied by thirty (30) days written notice to the other party prior to the date termination would take effect. There shall be no penalty for early termination. If City terminates the contract pursuant to this paragraph, it shall pay Contractor for services rendered prorated to the date of termination. 7. ACCESS TO RECORDS City shall have access to such books, documents, papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts. 8. FORCE MAJEURE Neither City nor Contractor shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, natural disaster, war, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled shall within ten (10) days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall, however,make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue performance of its obligation under the Agreement. 9. NON-DISCRIMINATION Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with Disabilities Act of 1990, ORS 659A.142, and all regulations and administrative rules established pursuant to those laws. 10. INDEMNITY/HOLD HARMLESS Contractor shall defend,indemnify and hold harmless City, City's officers, employees, agents and representatives from and against all liability, claims, demands, judgments, penalties, and causes of action of any kind or character, or other costs or expenses incidental to the investigation and defense thereof, of whatever nature, resulting from or arising out of the activities of the Contractor or its subcontractors, agents, or employees under this contract, except, however, that the foregoing shall not apply to liability that arises out of City's sole negligence. 11. INSURANCE Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover all risks arising directly or indirectly out of Contractor's activities or work hereunder. The policy or policies of insurance maintained by the Contractor shall provide at least the following limits and coverages: A. Commercial General Liability Insurance Contractor shall obtain, at contractor's expense,and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (1996 ISO or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 3,000,000 Products-Completed Operations Aggregate 2,000,000 Personal&Advertising Injury 1,000,000 Each Occurrence 2,000,000 Fire Damage (any one fire) 50,000 Medical Expense (any one person) 5,000 B. Business Automobile Liability Insurance If Contractor will be delivering any goods or services which require the use of a vehicle, Contractor shall provide City a certificate indicating that Contractor has business automobile liability coverage for all owned, hired, and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than$2,000,000. Said insurance shall name City as an additional insured. If Contractor hires a carrier to make delivery, Contractor shall ensure that said carrier complies with this paragraph. C. Workers' Compensation Insurance The Contractor and all employers providing work, labor or materials under this Contract that are either subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers or employers that are exempt under ORS 656.126. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Contractors who perform work without the assistance or labor of any employee need not obtain such coverage. This shall include Employer's Liability Insurance with coverage limits of not less than$500,000 each accident. D. Insurance Carrier Ratin All coverage provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. The City reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating. E. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Contractor shall furnish a Certificate of Insurance to the City. No contract shall be effected until the required certificates have been received and approved by the City. The procuring of such required insurance shall not be construed to limit contractor's liability hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount of any damage,injury,or loss caused by negligence or neglect connected with this contract. 12. ATTORNEY'S FEES In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs, including witness fees (expert and non-expert), attorney's fees and court costs on appeal. 13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES Contractor shall comply with all applicable federal, state and local laws,rules and regulations, including, but not limited to, the requirements concerning working hours, overtime, medical care, workers compensation insurance, health care payments, payments to employees and subcontractors and income tax withholding contained in ORS Chapters 279A, 279B, and 279C, the provisions of which are hereby made a part of this agreement. 14. CONFLICT BETWEEN TERMS It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract, this instrument shall control and nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith. 15. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the agreement. 16. INDUSTRIAL ACCIDENT FUND PAYMENT Contractor shall pay all contributions or amount due the Industrial Accident Fund form that Contractor or subcontractors incur during the performance of this Agreement. 17. COMPLETE AGREEMENT This Agreement,induding the exhibits,is intended both as a final expression of the Agreement between the parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibit, the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A shall control. No modification of this Agreement shall be effective unless and until it is made in writing and signed by both parties. No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver,consent,modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. Contractor, by the signature of its authorized representative, hereby acknowledges that Contractor has read this Agreement,understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized undersigned officer and Contractor has executed this Agreement on the date hereinabove first written. Approved by Tigard's Local Contract Review Board: September 10,2013 CITY OF TIGARD 6� REITMEIER HANICAL nctrit/ t' By: Authorized City Repres tative By:A thorized Contractor Representative 3 g "- 1 3 Date Date EXHIBIT A TIGARD CURRENT EQUIPMENT LIST Customer: CITY02-City of Tigard Acct Since: 1122/2011 Service Site: City of Tigard Canterbury Contact: Nick Nissen Number: 1660 10490 SW Camerbury (603)639-4171 Center, Service Tigard,Dragon 97220 Yr Model/ Parts Required Warranty Expires ID Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves qty Description Parts Labor 861 Yes Lennox Industries LF3-106 UH-1 Storage Room Wraps Room None Nona 8874C0008T 882 Yea Amenoan Standard SGF-75L-E2 UH-2 SIvrege Room Stornge Room None None H84C001591 Customer: CITY02-City of Tigard Acct Since: 1122/2011 Service VW: City of Tigard City Hell Contact: Nick Nissen Number- 1179 13126 SW Hall Blvd (603)639-4171 Center: Service City Hall Tigard.Oregon 97223 Yr Modell Parts Required Warranty Expires ID Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves Coy Description Parts Labor 2097 Yes Carrier Corp 38H00O243311.A CU-1 Root Nave None 3202X30068 2096 Yes Carrier Corp FB48NI024000AAAA A141 Crawl space on 1.00000 FILTER 20%20X1 None None 1203463903 root 2099 Yes Carder Corp. 48HJE008YM-541 C RTU-6 Roof 4.00000 FILTER 16%29X2 Nye None 72003610399 1.00000 BELT A-53 1.00000 BELT BX-40 2100 Yes Carrier Corp. 48HJE012YM-571 C RTU-7 Roo! 1.00000 BELT BX-.40 None Noes 1903550479 4.00000 FILTER 20%20X2 1.00000 BELT B-46 2101 Yea Carrier Corp. 48HJF004YM541HE RTU-8 Roof 2.00000 FILTER 16X25X2 None None 2003610385 1.00000 BELT 0X-38 1.00000 BELT A-39 2102 Yes Carnes 48HJE012HM-571H RTU-9 Roof 4.00000 FILTER 20X20X2 None None 17036300488 1.00000 BELT 8-48 1.00000 BELT 8X-40 2103 Tea Carnes 48HJF006YM-541CA RTU-10 Roof 100000 BELT 13-40 None None 2003610305 2.00000 FILTER 16%251(2 1.00000 BELT BX-36 2104 Yes Need Make NEED MODEL EF-1 Roof Nate Nona WA 2105 Yea Need Make NEED MODEL EF-2 Roof None Nate WA Yr Model I Parts Required Warranty Expires ID Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves Qty Description parts Labor 2106 Yea Cartier Corp. 38AN009120 CU-14 Roof Norm None 0704Y11111 2729 Yes Carrier Corp. CON CTR-1 Need Location None Nate 5257 Yes Carrier Corp. 2003 400N6009100 AC-14 Studio None Mane 2703Y40921 Service Sl1a: City of Tigard Engineering Contact: Nick Nissen Nmaboc 1779 19126 SW Hall Blvd. (509)327-5471 Center: Service Modular#1 IEngi nearing) Tigard,Oregon 97223 Parts Required Warranty Expires Yr Model t ID Agate 7 Make Mfg Serial Number Sye ID Unit Location Equip Servers Oty Description Parte Labor 2666 Yes Interthelm AWY0486AVAA15 WJ•1 South Modular South Modular'Trailer 1.00000 FILTER 20X36X1 None Nc e A000953612 Trailer Service Site: City of Tigard Inepectione Contact Nick Nissen Number. 1780 13726 SW Hell Blvd. (603)6394171 Center: Service Modular#2(Inspectors) Tigard,Oregon 97233 Parts Required Warranty Erwin:s Yr Modell ID Agree Make Mfg Serial Number Sys ID Unit Location Equip Servers Qty Description Pars Labor 2367 Yea Bard Mtg.Co. Wr1301-A00EXXXXE 1Mi-1 Front of N. N.MocLdar 193333 FILTER 15%30X1 Neon None 13214981350902-0 Modular 2 2858 Yea Bard Mfg Cc. W-1301-A00XXXXXE WU-2 Bede of N. N.Mod.rler 1.00000 FILTER 16X301(1 More None 1320971092999-0 Moduar 2 Service Site: City of Tigard Library Contact: Nick Nissan Number: 1662 13600 SW Hall Blvd (503)638-4171 Center: Service Library Tigard,Oregon 57223 Pens Required Warranty Expires Yr Modell ID Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Oty Description Parts Labor 2009 Yes Carney Corp. 50ZNK060LZK72B19 AHU-1 2110 Floor Roof 600000 FILTER 24X24X2 None None 5103F70490 6 00000 FILTER 20X24X2 400000 BELT 3VX-800 200000 BELT 5VX-1180 600000 FILTER 24X24X18 BAG 6.00000 FILTER 211%24X18 BAG 2010 Yes Carrier Corp. 50214K040L4K72819 AHU-2 2nd Floor Rope 2.00000 BELT 5VX-650 None None 5103F70461 2.00000 BELT 011-77 6.00000 FILTER 20%24X10 BAG 3,00000 FILTER-43%23X2 9.00000 FILTER 20X24X2 800000 FILTER 20%20X18 BAG 2011 Yes Carrier Corp. 50AY-035AP-72819 AHU-3 Watt Rooftop 5.00000 FILTER 20X20X4 None None 5103E70131 5.00000 FILTER 201124114 2.00000 BELT EX-30 2.00000 BELT 5VX-500 2674 Yes Saida VD-3108 HJW-1 Boller Room None None #x0339400213 2675 Yes Baldor YM3108 HWP-2 Boiler Room None None 34F12-872 2878 Yes Balder EJMN321107 lfiW-3 Boiler Room More None P0307223988 2877 Yes Beldor EJMN3247 HWP-4 Bo9ar Room None None F0307224003 Service Site City of Tigard Library Contact: Nick Nissan Number. 1862 13500 SW Hall Blvd (503}539-4171 Center. Service Library Tigard,Oregon 97223 Yr Model r Parts Required Warranty Expires 10 Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves Qty Description Parts Labor 2670 Yes Taco 10013 HWP-5 Conference Conference Room Storage None None NEED SIN Room Storage 2676 Yes Grundfos UP-15-185F RHWP-1 Staff Janitor Room None None NEED S/N 2680 Yes A.O.Smith DEN-80920 EW1-1-1 Staff Janitor RoorSliB Nana None ML330027607 2661 Yes A.O.Smith DEN-40102 EWH-2 Jendor Room Lobby 5105 None None MM030007847 2682 Yes Chronomde E-90FLLP 1120F) EWF4-3 Puen Room Reeiroom None None 13393 2653 Yes Chrorromde 8-90FS(120F) EWt14 Storage Room Storage Room 102 None None 133391 112 2684 Yes A O.Smith DEL-40110 EWH-6 Coffee Bar Coffee Bar Sickroom None None MC040004051 Bathroom 2885 Yes Fulton Baler PHW-1000 B-1 Boiler Room None None A4-59217 2686 Yes Burnham Baler PHW-1000 8-2 Boiler Room None None 94615 2687 Yes Penn DR-166 EF-01 Roo(2nd Floor 1.00000 BELT A%27 None None NIA 2688 Yes Penn DR-11B EF-02 Storage 102 Storage 102 Ceiirng None None NEED SIN ServIce Site: City of Tigard Library Contact Nick Nissen Number 1662 13500 SW Hell Blvd (503)636.4171 Center. Service Library Tigard,Oregon 97223 Parts Required Wamentv Exoiree Yr Model/ ID Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Qty Description Pals Labor 2689 Yes Penn DX-128 EF-03 West Roof Conference Room 1.00000 BELT AX-23 None Nane NEED SIN 2690 Yea Penn DX-128 EF-04 Youth Services Youth Services Room 101 1.00000 BELT 4L-450 None None NEED S/N Room 101 2691 Yes Penn DX-12B EF-05 Program Program Rowe 1,00000 BELT 4L-450 None None NEED S/N Room Ceiling 2692 Yes Pace DX-118 EF-06 Mary M Pueh Merry M Patin Room None None NIA Room 2693 Yes Penn DX-11B EF-07 Roof 2nd Floor 100000 BELT AX-24 None None N/A 2694 Yes Johnson Controls Inc AGEG2424G RV-01 2nd Floor Root None None NEED S/N 2695 Yes Paw PiP701C SP-1 Elevator Shaft None None NIA 9113 2698 Yes Need Make 48 VAV Boxes None Norm 2718 Yes Paco PIP701C SP-2 Need Location None None NIA 2719 Yes Career Cory. 421/A CHU-1 2nd Floor Root None None NEED SN 2720 Yes Carrier Corp 42VA CHU-2 2nd Floor Root None None NEED SN Service Site: City of Tigard Library Contact: Nick Nissen Number. 1882 13600 SW Hall Blvd (603)639.4171 Center. Service Library Tigard,Oregon 97223 Parte Required Warranty Expires Yr Model f ID Agree 7 Make Nifg Serial Number Sys ID Unit Location Equip Serves Qty Description Paris Labor 2721 Yea Vulcan N/A F113-1 Main Lobby Main Lobby Nora None N/A 2722 Yes Vulcan N/A FTR-2 Man Lobby Man Lobby Norte None N/A 2723 Yes Vulcan N/A FTR9 Main Lobby Main Lobby None None N/A 2724 Yes Vulcan N/A F1R-4 Main Lobby Main Lobby None None N/A 2725 Yes Watts 009CQT RPBP-i Holier Room None None V/TIR 2726 Yes Caner Corp. CCN CTR-1 Need Location Nona None NEED SN 3604 Yea Carrier Corp. 42VFA08ALCYSAJY FC-01 South Entry South Entry 1.00000 FILTER 6842X1 Nana None 2397902152334 3805 Yes Caller Corp. 42VFAO6ALCYSAJV FC-02 North Entry South Entry 1.00000 FILTER 8X42X1 None Norte 2397902152334 Service Site: City of Tigard Niche Contact: Nick Nissen Number: 1669 6720 SW Burnham (503)639-4171 IT Building(Niche) Center. Service Tigard,Oregon 97223 Yr Model) Parts Reaulred Warranty Expires ID Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves ply Description Parts Labor 4338 Yes Mitsubishi Industries MUY-AZ4NA AC-3 Next to AC-2A Computer Room None None 7003257 4339 Yes Mitsubishi Industries MUY-A24NA AC-3 Computer Room Computer Room None None 2 Ton 7006446 5789 Yes Mitsubishi industries MSY-A24NA- AC-4 Data Room Oats Room 01/31/2009 01/31/2009 7003257-"" 7001351 5790 Yes Mitsubishi Industries PUY-A24NHA3 AC-5 Data Room Data Room 01/31/2009 0101/2009 2 Ton 930024058 8156 Yes Carrier Corp. PHIPPAO60000AA8 HP-1 Need Location& Name None 3700640258 Area Served 852 Yes Cartier Corp. 50TF0006-501GA AC-I Roof 1.00000 BELT A-41 None None 1801621040 200000 FILTER 16X25X2 853 Yes Mitsubishi Industries NEED MODEL I AC-2 Computer Room Computer Room Nome None NEED SERIAL I 854 Yes Mitsubishi Industries MUY-A24NA AC-2A Outside On Computer Room None None 7003214 Ground 9378 No Mitsubishi Industries 2010 PKA-A24KAL AH-6 Server Server 06/05/2011 06709/2011 026100062 9379 No Mitsubishi Industries 2010 PUY-A24NAA3 CU-6 Outside Server 06/052011 06/09/2011 930024038 Service Site: City of Tigard Old Public Works Contact Nick Nissen Number: 1174 12800 SW Ash (603)639-4171 Center. Service Old Public Works Tigard,Oregon 97223 Yr Model/ Pads Rwvind Warranty Expires ID Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves Qty Description Parts Labor 831 Yes Nesd Make N/A AC-1 Office 1st Floor 0lfioe 191 Fk10r Norse NoM N/A 833 Yes Frigidaire N/A AC-11 Sign Shop Sign Shop None Nome N/A 834 Yes Carrier Corp. 51FJ112300 AC-12 Maim Office Meint.Office None None F433360 835 Yes Zenith ZW8500R AC-15 Shop Shop Nets Nona 711HAER41068 836 Yes N1lksms P-156402 AC-17 Lunch Room Lunch Room Non Norm 01133 838 Yes LG N/A AC.19 West Shop 2nd West Shop 2nd Floor Nan None N/A Floc 839 Yes LG N/A AC-2 Office let Floor Office let Floor None None N/A $40 Yes Carrier Corp. XOA101O AC-3 Office 2nd Floor Office 2nd Floor None None 10968849598 841 Yea tMmirtpool WA AC-4 Office Lunchroom Office Lunchroom None None N/A 842 Yes Comfort-Aire RAP-1235-B AC-5 Oltoe Office None Nona ER496008.149X 849 Yes LG N/A AC-8 Office 2nd Floor Office 2nd Floor Nan Nana N/A Service Site; City of Tigard Old Public Works Contact: Nick Nissen Number. 1174 126005W Ash (603)6394171 Center. Service Old Public Works Tigard,Oregon 97223 Parts Reaulred Warranty Exolree Yr Modell ID Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves City Description Paris Labor 844 Yes Hunter NEED MN AC-7 Office 2nd Floor Office 2nd Floor None None NEED SIN 845 Yes Hunter 31075 AC-S Office 2nd Floor Office 2nd Floor Maimenanc None None NEED SN Mainieranc 846 Yes Hunter NEED MN AC-9 Office 2nd Flow Office 2nd Floor None None NEED SN 847 Yes Reznor F125-E UH-I Be y next to UH-2 Street Peril Bey None None AW166M4N53320 848 Yes Lennon Industries LF3E-110-1 UH-2 Street Paint Bay Street Paint Bay None None 5875A00218 849 Yen Lennox Industries LF3-110 UH-3 Shop Shop None None 5875A 850 Yes Dayton 3E358A UH-4 Sign Shop Sign Stop None None 09054789 851 Yes Lennox Industries LF3-110 UH-5 Last Shop Lest Shop None None 58741300032 Service SIM, City of Tigard Permits Contact: Nick Nissen Number. 1679 13126 SW Hall Blvd. (503)6394171 Center: Service Permit Bldg Tigard,Oregon 97223 Parts Remelted Warranty Expires Yr Modell ID Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves Dig Description Parts Labor 2002 Yes Carrier Corp. 48AY5030MP07379 AHU-11 Roos Top-West 10.00000 FILTER 20X24)(2 None None 4404F88520 (PIT} 200000 BELT BX-39 2.00000 BELT BXSO 2003 Yes Carrier Corp. 48HJO007G-551NB AHU-12 Roof Top- 100000 BELT A.38 None None 1503340361 Center 4,00000 FILTER 16X18X2 2004 yea carrier Corp. 48HJD005-551 AHU-13 RoofTop,Wssl 1.00000 BELT A-36 None None 1204330513 2,00000 FILTER 18X25X2 EF-I Adjacent to None None NEED MODEL 2096 vas Greennecic Fart Corp. AHU-11(West) NEED SN 2726 Yes Carrier Corp- CCN CTR-1 Need Location None Nona 3747 Yes Carrier Corp. 1995 38HDCO24317 AC-1 Server Room None None 3695X20487 7304 Yes Gr enhack Fan Corp. G-070-D8IX-0D EF-2 By Access None None 04106226 Ladder For AHU-II Service Site: City of Tigard Police Contact: Nick Nissen Number. 111 13125 SW Hall Blvd (503)6394171 Center- Service Police Dept Tigard,Oregon 97223 Yr Model J Parts Reaulred Warranty Ekelre" ID Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves qty Deseription Parts Labor 2727 Yes Caller Corp. CON CTR-1 Computer kt None None Niche 862 Yea Canter Corp 48HJE006-531 CA AC-1 Roof 1.00000 BELT AX-40 None None 2200070305 2.00000 FILTER 16X25X2 863 Yes Carrier Corp 2008 48HJE004-541 AC-10 Roof 1.00000 BELT AX38 None None 4208670182 2.00000 FILTER 16X25X2 864 Yes Carrier Corp. 46TCDA04A2A5AOA AC-11 Roof 2,00000 FILTER 18X25X2 None None 011 610219 1.00000 BELT 9X35 865 Yes Carrier Corp. 48HJ0007-531CA AC-2 Rod 1.00000 BELT AX-40 Nona None 1001624546 2.00000 FILTER 16X2502 866 Yes Carrier Corp 48HJ0007-531CA AC-3 Rod 2.0000D FILTER 16X25X2 None None 1001024547 1.00000 BELT A40 867 Yes Carrier Corp. 45RJ0007-531CA AC-4 Roof 2.00000 FILTER 16%2502 None None 1301620393 1.00000 BELT Ado 868 Yes Carrier Corp. 46HJE005-531CA AC-5 Rod 2.00000 FILTER 16%25X2 None None 1101620205 190000 BELT A-37 869 Yes Mitsubishi Industries MSOONW AC-6 IT Room neat to IT Room None None 00006527 070 Commarde 870 Yes Mitsubishi Industries M309NW AC-7 IT Room In IT Room None None 000066527 Records Area 871 Yes Mitsubishi Industries MSI2NW AC-8 Conference Conference Room None None 00072157 Room next in Chie Service Site: City of Tigard Police Contact: Nick Nissen Number. 111 13125 SW Hall Blvd (6031 8394171 Center: Service Police Dept Tigard,Oregon 97223 Yr Modal! Parts Required Warranty Expires ID Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Oty Description Parts Labor 872 Yea Carlin Corp. 48TCDA04A2A5AOA AC-9 Roof 2,00000 FILTER 16X25X2 None None 0711670216 1.00300 BELTAX-35 873 Yee Mitsubishi Industries MU09N W CU-6 Condensing Unit IT Room None None 00006527 On Rod 874 Yes Mitsubishi Industries MU09NW CU-7 Condenser On IT Room None None 00006527 Roof 875 Yes MilsubitM industries MU12NW CU-8 Condenser On Conference Room None None 000221ST Roof 876 Yes Need Make NEED MAN EF-t Inside Saiey port 1,00000 BELT A-38 None None NEED SIN 877 Yes Cook 9CC150H EF-18 Roof Next to Was None None 173552303900001 31011098 876 Yes Need Make NEED MIN EF-2 Located On Roof None None NEED S/PI Next To AC-1 879 Yea Graenheck Fen Corp. 86-141-3X-OD EF4 Roof next to Pit 1.00000 BELT 3L-200 None Norm 01019902 Service Site; City of Tigard Public Works Contact Nick Nissen Number. 1172 8777 SW Burnham St (603)639-4171 Center: Service Public Works Tigard,Oregon 97223 Parts Reauind Warranty Esolfes Yr Modell ID Agree? Make Mfg Serial Number Sys SD Unit Location Equip Serves Oty Description Parts Labor 890 Yes Carrier Corp. 24ABA348A310 AC-1 Water Bldg None None 1207E12182 891 Yes Carrier Corp 24ABA336A370 AC-2 Water Bldg Room None None 1207E32390 892 Yes Center Corp. 24ABA360A310 AC-3 Water Bldg None None 0907E09644 893 Yea Cagier Corp. 24ABA339A310 AC-4 Water Bldg Room Noce None 1207E32539 894 Yes Carrier Corp. 24A8A348A310 AC-5 Water Bldg Room None None 1207E12192 895 Yea Carrier Corp. 24A8A360A310 AC-6 Water Bldg Roan None None 0907E09493 58MX8060-F10120 F-1 Mechanical 1.00000 FILTER 20X25X1 None None 898 Yea Carrier Corp. Room/Wes7Skle 3506.006394 902 Yes Carrier Corp. 58MXS080-F-10t20 F-2 Mechanical 1.00000 FILTER20X25X1 None None 4006.002385 Roorn'West Side 903 Yes Corner Corp. 58MYB08O-F-10120 F-3 Mechanical 1.00000 FILTER20X25X1 Nate None 3506A09387 RoornrWeet Side 934 Yes Carrier Corp. 58MXB080—F-t0120 5-4 Mechanical 1.00000 FILTER 20X251(1 None None 3306A03726 Room/est Side 58MX8080-F-10120 F-5 Mechanical 1.00000 FILTER20X25X1 None None 905 Yes Carver Corp. Roo n/West Side 3308.003726 Service Site City of Tigard Public Works Contact: Nick Nissen Number: 1172 8777 SW Burnham St (561)839-4171 Center: Service Public Works Tigard,Oregon 97223 Parte Recuind Womanly Exciree Yr Model! ID Agree 7 Malta Mfg Serial Number Sys ID Unit Location Equip Serves Oty Description Parts Labor 906 Yes Carrier Cap, 58MXB080-F-10120 F-6 Mechanical Auditorium 1.00000 FILTER 20X2521 None None 4006A02316 Ftc n7Weat SVJc Service Site: City of Tigard Public Works Shop Contact: Nick Nissen Number. 1778 6777 SW Burnham St (503)639-4171 Center: Service Public Works Shop Tigard,Oregon 87223 Yr Model! Parts Reuulred Warranty Exulres ID Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves City Description Parts Labor 2857 Yes Whirlpool 8I-IACO500BS1 AC-5 Garage None None OF2523430 2858 Yes Lennox lnduetnes GSRI403.85-7 F-10 Garage 1.00000 FILTER20X25X1 None None 9888L08271 2859 Yee Lennox Industries GSR1403-80.7 F-11 Garage 100000 FILTER 20X25X1 None None 5888L05278 2860 Yes Lennox industries GSR1403-80.7 F-12 Garage 1.00000 FILTER20X25X1 None None 5888L05282 2861 Yes Lennox Industries GSR1403-60.7 F-8 Garage 1.00000 FILTER 20X25X1 None None 5868L05214 2862 Yes Lennoxinduetnes GSR1403-80.7 F-9 Garage 1.00000 FILTER20X25X1 None None 5888L0527.4 2863 Yes Modine Menufactunng PAE2004G0130 UH-13 Mechanics'Area Mechanics'Area None None 30081014396419 7 4159 Yes Comer Corp. 2007 24ABA336A310 CU-7 Courtyard None None 1207E32348 between water works 4160 Yes Carrier Corp. 2006 58MXB080-F-10120 F-7 Sprinkler Riser 1.00000 FILTER 16X20X2 None Nona 23056A03729 Room Service Site: City of Tigard Echeliz Contact: Nick Nissen Number. 1661 13336 SW Hall Blvd (603)639-4171 Center: Service Schen,t Fenno Creek Tigard,Oregon 87222 Yr Modell Parts Restudied Warranty Expires ID Agree? Make Mfg Serial Number Sys ID Unit Location Equip Serves Qty Description Parts Labor 7395 Yee Desert Aire LC03RGWEETBL.,8E AHU-1 Pool Equipment 03'18'2010 03!182010 2507017589 Room 7425 Yes Carrier Corp, 2008 25H CB348A300 CU-1 None None 4808E14030 860 Yes Carrier Corp. 2008 58MTB080F11116 F-1 Easement 1.00000 FILTER 20X25X1 None None 4409A03597 Service Site: City of Tigard Senior Cantor Contact Nick Nissen Number 1173 6816 SWO Mara (603)639-4171 Center; Service Tigard Senior Center Tigard,Oregon 97223 Parts Required Warranty Expires Yr Model I ID Agree 7 Make Mfg Serial Number Sys ID Unit Location Equip Serves Qty Description Pale Labor 5917 Yes Comer Corp. 25HNA648A300 C113 Front 1 Left of Library 04/02/2009 04/0212009 4907E09690 Mary 5918 Yes CarierCorp. FE4ANB006 AHU-3A Library Lioary 1.00000 FILTER20X24X1 04/02/2009 04/02/2009 0508A64081 825 Yes Caner Corp. 46IUE009P-551 RTU-1 Near back door 1.00000 BELT AS1 None None 4103030566 outside 4.00000 FILTER 20X201(2 928 Yes Carr Corp. 2011 25H9C360A0050010 CU-2 Froni of Bldg Craft Roan 05/10/2012 05/10/2012 0711E10877 Outside 827 Yee Carrier Corp. FV49N9006 AHU-2A Craft Room Craft Room 1.00000 FILTER 21.5X23.5X1 None None 3503A72819 828 Yes Frederick MR18C3D CU-4 Near Back Conference Room None None JJKHD0130 fickle Poor 829 Yes Frederick K5120J30 TAU-5 Back of Kitchen None None JFC540409 830 Yes Frederick K512J30 AHU-4A Conference Conference Room 1.00000 FILTER 16X20X2 None None JFCS40409 Room EXHIBIT B CITY OF TIGARD, OREGON HOURLY RATE PROPOSAL FORM MECHANICAL/HVAC PREVENTATIVE MAINTENANCE AND INSPECTION SERVICES The Proposer,whose legal signature binding the Bidder to the bid prices indicated on these pages,hereby proposes the following hourly rate structure: SERVICE PERFORMANCE RESPONSE HOURLY ITEM CATEGORY PERIOD TIME RATE Regular Business Z Hours Only 5 `21-9:Standard Service 24-48 Hours $ °� /Hr Monday—Friday 8:00 am—5:00 pm After Regular 2 Standard After-Hours Service Business Hours 12—24 Hours $ ' •e.`5 b /Hr Weekends Holidays Regular Business 3 Premium Service Hours Only 4.—8 Hours $ ' P° /Hr Monday—Friday 8:00 am--5:00 pm After Regular 4 Premium After-Hours Service Business Hours 4—8 Hours $ i I�''�~" /Hr Weekends Holidays Regular Business 5 Emergency Service Hours Only 1 —2 Hours $ 5..r/Hr Monday Friday 8:00 am-5:OOpm After Regular 6 Emergency After Hours Service Business Hours 1 —2 Hours $ 1_1 /Hr Weekends Holidays NOTE: This form must accompany a firm's proposal. If a bid requires more table space to list pricing detail,Bidder is to submit information on additional copy of this form. Propose s Signature: n Print Corporate Name of Proposing Firm: ,�I i I U PISA: 7vi eat o 4t4t ri L• Print Proposer Representative's Name and Title: 7'EC-F NTen w / ' Jk Y r04-G .. Proposer Representative Signature: RFP—Mechanical/HVAC Preventative Maintenance and Inspection Services Page 33 Close—Thursday,June 6,2013