Tigard Area Chamber of Commerce ~ C140005 j Ciry of Tigard
CONTRACT CHANGE ORDER/ �gard Hall Blvd.
� 'Tigard,Oregon 97223
AMENDMENT SF1mmARY FORM Phone-(503)639-4171
Fax- (503) 684-7297
wlk\t'.a«ard-or.rov
Project Title: Downtown Business Technical Project Manager: Sean Farrelly
Assistance/Event Project Management
Contractor: Tigard Area Chamber of Commerce Original Contract#: C140005
Effective Dates: Chane Order/Amendment Amount: $724.40
Accounting String:940-8000-56005 Amendment Percentage Runnin Total: 17%
AMENDMENT DETAILS
Increase not to exceed budget b $724.40 $18,000 to $18,724.40.)
CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$
REASONING FOR CHANGE ORDER/AMENDMENT
Additional-work to prepare for Main St. Street Fair.
REQUESTING PROJECT MANAGER APPROVING CITY STAFF
5)nature Signature
Date Date
Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR
the additional work described below in accordance with the terms
and conditions detailed in the original contract along with all
applicable rules, regulations, and laws that may be in effect for Signature
the work. The unit pricing in the original contract shall apply to
all additional work. A copy of this form, once completed, is to
be forwarded to the Purchasing Office to ensure all changes to
the encumbrances are met. Remember—the cumulative total
of Amendments cannot exceed the project's FY budget. Date
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT
DOWNTOWN BUSINESS TECHNICAL ASSISTANCE/EVENT PROJECT MANAGEMENT #0140005
AMENDMENT #2
The Agreement between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter
called City, and Tigard Area Chamber of Commerce, hereinafter referred to as Contractor, entered into on
the 2nd day of July,2013,is hereby amended as follows:
City agrees to pay Contractor an amount not to exceed Seven Hundred Twenty Four and 40/100 dollars
7($ 24.40) for performance of additional services surrounding the Main St. Street Fair project. The total
amount of this Agreement shall not exceed Eighteen Thousand Seven Hundred Twenty Four and 40/100
Dollars ($18,724.40). Payment will be made based on Contractor's invoice, subject to the approval of the
City,and not more frequently than monthly. Payment shall be payable within thirty (30) days from the date
of the Contractor's invoice.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITYZ
TIGA A HAER OF COMMERCE
s
z� Z
Signature Signature J
Printed Name Printed Name
Date Date
13125 SN\ Hall Blvd.
CONTRACT CHANGE ORDER, ftpid, Oregon 97223
z
AMENDMENT SUMMAR.'k FORM Pl,f>1tt - r3t13; G39- 1%1
F�.r i 503; G$-1-72'97
V w.0 and-or. ov
Project Title: Dotivntown Business Technical Project li-Tanager: Sean Farrc 11v
assistance/Ex—etut Proicct Manag;-mcnt
Contractor:Tigard :arca Chamber of Commerce Original Contract 9: C:1-l00( 15
Effective Dares: Change Order/_lmendtnent;ltx>ount: 52,000
Accoun.tiug Sting:940-8000-56005 Amendment Percentage Running Total: 12.5`0'
I AhiENDMENT DETAILS
Increase not to exceed budget by c2,000 ($16,000 to$18,000.
CHANGE ORDER DETAILS UNIT QTY UNIT$ 'TOTAL$
REASONING FOR CIIANGE ORDER/A141LND14iE"dT I
LL�dditional work to re. .trc for`Iain St. Stre,t `air
REQUESTING PROJECT 147 AGER ApplAovING CITY STAFF
—
Sigma e tiigwitlitt
Date Datc
Contractor is hereby authorized b:, the Ciq-of Tigard to perform CONTRACTOR
the additional xrork described below to accordance'v6th the terms
and conditions detailed in the original contract along with all
applica ale rules, rcgulations, and laws that in.tT be in t ffect for
the nock. The unit pricing in the original contrtct shall apply to
tt*nahtt�
all adclitional -,pork. A cone of this form, once complett d, is to
he fonv.irdcd to tae Purchasing Office to ensure a l changes to
the encumbrances .trc met. Remember—the cumulative total
of Amendments cannot exceed theproject's FY bud et.
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT
DOWNTOWN BUSINESS TECHNICAL ASSISTANCE/EVENT PROJECT MANAGEMENT #C140005
AMENDMENT #1
The Agreement between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter
called City, and Tigard Area Chamber of Commerce, hereinafter referred to as Contractor, entered into on
the 2nd day of July,2013,is hereby amended as follows:
City agrees to pay Contractor an amount not to exceed sig:. diousftndtwid "'�'��0 F)oU,tr,i �S-4-Fi�
Eighteen Thousand and No/100 dollars ($18,000) for performance of those services described in this
Agreement. Payment will be made based on Contractor's invoice, subject to the approval of the City, and
not more frequently than monthly. Payment shall be payable within thirty (30) days from the date of the
Contractor's invoice.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CIy6r7D TiGAT BER OF COMMERCE
Sign ture Signature
Printed Name Printed Name
Date Date
CITY OF TIGARD,OREGON
CONTRACT Sum ARY FORM
(Fop-w UST ACC'omPANY EAc'H CoNTRACTFoR AUTHoRIzA7'ioN)
Contract Title: Downtown Business Technical Assistance/E ,ent Project Management Number;C140005—
Contractor: Tigard Area Chamber of Commerce Contract Total: $16,000
Contract Overview: Consultant will prmide technical assistance for marketing husi�zess
district and orgaxzizing,in� r�ilthi. 31d Friday events and annual events (Street Fait
Holiday Tree lig-lrting, etc.) in downtown'ri;Ord.
Type: ❑ Purchase Agreement Start Date: July, 1,2013 End Date:Lune 30-2014
Personal Service
❑ Public Improvement LCRB award: Department: Communijy Dev.
❑ IGA
❑ Other: Contract Manager: Sean Farrelly
Quotcs/Bids/proposal: FIRM _ AMOUNT/SCORE
Tigard Area Chamber of Commerce 516,000
.Account String: Fund-Division-Account PrUject-Fund-Phase Arnount
Year 1 CCDA 940-8000-56005 97010-940-507 $16,000
Year 2
Year 3
Year 4
Year 5
Approvals
Department Comments: Direct Appointment
Department Signature.:
Purchasing Comments: Owl
Purchasing Signature.
City Manager Comments:
City Manager Signature:
After securing all required approvals,forward original copy to the Contracting and Purchasing Office along with a
completed Contract Checklist.
CITY OF TIGARD,OREGON
PERSONAL SERVICES AGREEMENT
DowNTOWN BUSINEss TECHNICAL A.ssIsTANCE/EVENT PROJECT
MANAGEMENT
THIS AGREEMENT made and entered into this second day of July;2013 by and between the City
of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and the Tigard
Area Chamber of Commerce,hereinafter called Contractor.
RECITALS
WHEREAS, City has need for the services of a company with a particular training, ability,
knowledge, and experience possessed by Contractor, and
WHEREAS, City has determined that Contractor is qualified and capable of performing the
professional services as City does hereinafter require,under diose terms and conditions set forth:
THEREFORE,the parties agree as follows:
SCOPE OF WORT{
Contractor shall initiate services upon receipt of City's notice to proceed together with an executed
copy of this Agreement. Contractor agrees to complete work that is detailed in Exhibit A — Scope
of Fork and by this reference made a part hereof
EFFECTIVE BATE ANIS DURATION
This Agreement shall become effective upon signature by both parties and shall expire, unless
otherwise terminated or extended, on June 30, 2014. All work under this Agreement shall be
completed prior to the expiration of this Agreement.
COMPENSATION
City agrees to pay Contractor an amount not to exceed sixteen thousand and 00/100 Dollars
($16,000) for performance of those services described in this Agreement. Payment will be made
based on Contractor's invoice, subject to the approval of the City, and not more frequently than
monthly. Payment shall be payable within thirty (30) days from the date of the Contractor's invoice.
CONTACT INFORMATION
All notices,bills, and payments shall be made in writing and may be given by personal delivery,mail,
or fax. Payments may be delivered by personal delivery, mail, or electronic transfer. The following
addresses and contacts shall be used to transmit notices,bills,payments, and other information:
CITY OF TIGARD TIGARD AREA CI IAMBER OF COMMERCE
Attn. Sean FarrellAttn: Debi Mollahan
Address: 13125 SW Hall Boulevard Address: 12345 SW Main Street
Tigard,Oregon 97223 Tigard,OR 97223
Phone: 503 718.2420 Phone: 503 639-1656
Fax: 503 718-2748 Fax.:
Email: sean a@ti d-or. v Email: debi(u ti -.irdcl7;���l�er.or�
Personal Services Agreement d Short Form
CONTRACTOR As INDEPENDENT CONTRACTOR
Contractor acknowledges that for all purposes related to this Agreement, Contractor is and shall be
deemed to be an independent contractor as defined by ORS 670.600 and not an employee of City, shall
not be entitled to benefits of any kind to which an employee of City is entitled and shall be solely
responsible for all payments and taxes required by law. Furd-lermore, in the event that Contractor is
found by a court of law or any administrative agency to be an employee of City= for any purpose, City
shall be entitled to offset compensation due, or to demand repayment of any amounts paid to
Contractor under the terms of this Agreement,to the full extent of any benefits or other remuneration
Contractor receives (from City or third party) as a result of said finding and to the full extent of any
payments that City is required to make (to Contractor or to a third part),) as a result of said finding.
Contractor acknowledges that for all purposes related to this Agreement, Contractor is not an officer,
employee,or agent of the City as those terms are used in ORS 30.265.
INDEMNIFICATION
City has relied upon the professional ability and training of Contractor as a material inducement to enter
into this Agreement. Contractor warrants that all its work will be performed in accordance with
generally accepted professional practices and standards as well as the requirements of applicable federal,
state and local laws,it being understood that acceptance of a contractor's work by City shall not operate
as a waiver or release.
Contractor and City agree to indemnify and defend the other, and the other's officers, agents and
employees and hold them harmless from any and all liability, causes of action, claims,losses, damages,
judgments or other costs or expenses including attorney's fees and witness costs and (at both trial and
appeal level,whether or not a trial or appeal ever takes place) incurred by the party being indemnified
resulting from the indemnifying party's acts (or failure to act when action is appropriate) that may be
asserted by any person or entity which in any way arise from or relate to this Agreement or the
performance of obligations under this agreement, except liability arising out of the sole negligence of
the party being indemnified. The indemnification by Contractor of the City shall also cover claims
brought against the City under state or federal worker's compensation laws. If any aspect of this
indemnity shall be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity
shall not affect the validity of the remainder of this indemnification.
INSURANCE
Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of
this contract. Such insurance shall cover all risks arising directly or indirectly out of Contractors
activities or work hereunder.
The policy or policies of insurance maintained by the Contractor shall provide at least the following
limits and coverages:
1. Commercial General Liability Insurance
Contractor shall obtain, at Contractor's expense, and keep in effect during the term of this
contract, Comprehensive General Liability Insurance covering Bodily Injury and Property
Damage on an "occurrence" form (1996 ISO or equivalent). This coverage shall include
Contractual Liability insurance for the indemnity provided under this contract. The
following insurance xill be carried:
Personal Services Agreement—Short Form 2
Coverage Limit
General Aggregate $2,000,000
Products-Completed Operations Aggregate $1,000,000
Each Occurrence $1,000,000
Fire Damage (any one fire) $50,000
Medical Expense (any one person) $5,000
2. Business Automobile Liability Insurance
Contractor shall also obtain, at contractor's expense, and keep in effect during the term of the
contract, Commercial Automobile Liability coverage including coverage for all owned, hired,
and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than
$300,000. Said insurance shall name City as an additional insured. If Contractor hires a carrier
to make delivery,Contractor shall ensure that said carrier complies with this paragraph.
3. Workers'Compensation Insurance
The Contractor and all employers providing work, labor or materials under thus Contract that
are either subject employers under the Oregon Workers' Compensation Law and shall comply
with ORS 656.017, which requires them to provide workers' compensation coverage that
satisfies Oregon law for all their subject workers or employers that are exempt under ORS
656.126. Out-of-state employers must provide Oregon workers' compensation coverage for
their workers who work at a single location within Oregon for more than 30 days in a calendar
year. Contractors who perform work without the assistance or labor of any employee need not
obtain such coverage. This shall include Employer's Liability Insurance with coverage limits of
not less than$500,000 each accident.
4. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. The City reserves the right to reject all or any insurance
carrier(s) with an unacceptable financial rating.
S. Certificates of Insurance or Copies of Auto Insurance Coverage
As evidence of the insurance coverage required by the contract, the Contractor shall furnish
a{Certificate of Insurance or copies of their auto insurance to the City. No contract shall be
effected until the required certificates have been received and approved by the City.
The procuring of such required insurance shall not be construed to limit contractor's liability hereunder.
Notwithstanding said insurance, Contractor shall be obligated for the total amount of any damage,
injury,or loss caused by negligence or neglect connected with this contract.
TERMINATION
The parties agree that any decision by either party to terminate this Agreement before either before
the work is completed or the 30th day of July,2014 shall be accompanied by thirty (30) days written
notice to the other party prior to the date termination would take effect. There shall be no penalty
for early termination. If City terminates the contract pursuant to this paragraph,it shall pay Contractor
for services rendered prorated to the date of termination.
Personal Services Agreement—Short Form 3 1 i'
AGREEMENT MODIFICATIONS
Illodifications to this Agreement are valid only if made in writing and signed by all parties.
OWNERSHIP OF WaRK PRODUCT
City shall be the owner of and shall be entitled to possession of any and all work products of Contractor
which result from this Agreement,including any computations,plans,correspondence or pertinent data
and information gathered by or computed by Contractor prior to termination of this Agreement by
Contractor or upon completion of the work pursuant to this Agreement.
GOVERNING LAw
Contractor shall comply with all applicable federal, state and local laws;and rules and regulations on
non-discrimination in employment because of race, color, ancestry, national origin, religion, sex,
marital status, age, medical condition or disability. The provisions of this Agreement shall be
construed in accordance with the provisions of the laws of the State of Oregon. All provisions required
by ORS Chapters 279A,279B, and 2790 to be included in a contract of this type are incorporated into
this Agreement as though fully set forth herein. Any action or suits involving any question arising
under this Agreement must be brought in the appropriate court of the State of Oregon.
CONDITIONS OF SUPPLYING A PUBLICAGENCY
Where applicable,Contractor must make payment promptly as due to persons supplying Contractor labor
or materials for the execution of the Nvork provided by this order. Contractor must pay all contributions or
amounts clue from Contractor to the Industrial Accident Fund incurred in the performance of this order.
Contractor shall not permit any lien or claim to be filed or prosecuted against Buyer or any subdivision of
City on account of any labor or material to be fin-nished. Contractor furtfser agrees to pay to the
Department of Revenue all sums withheld from employees pursuant to ORS 316.167.
COMPLETE AGREEMENT
This Agreement and attached exhibit constitutes the entire Agreement between the parties. No waiver,
consent, modification, or change of terms of this Agreement shall bind either party unless in writing
and signed by both paries. Such waiver, consent, modification, or change if made, shall be effective
only in specific instances and for the specific purpose given. There are no understandings, agreements,
or representations, oral or written, not specified herein regarding this Agreement Contractor, by the
signature of its authorized representative, hereby acknowledges that they have read this Agreement,
understands it and agrees to be bound by its terms and conditions.
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized
undersigned officer and Contractor has executed this Agreement on the date hereinabove first written.
CI OF ARD TIGARD AREA CHAMBER OF COMMERCE
a
By: Kenny Asher By: Debi Mollahan
-7 -7
Date Date
Personal Services Agreement—Short Form 41 P
Exhibit A
Scots of Work
DOWNTOWN BUSINESS TECHNICAL ASSISTANCI IEYENT PROJECT MANAGEMENT
The Tigard Area.Chamber of Commerce's role will be to support the development sof a Steering
Committee to create an ongoing monthly event (Yd Friday) and annual events (Street Fair,Tree
Lighting, etc.) in downtown Tigard.The Tigard Chamber will play a key role in the development of
event logistics,activities and involvement by directing and coordinating a volunteer committee.The
committee would consist of owners and managers of businesses and community organizations
within the boundaries set by the City of Tigard. The Tigard Chamber,using key staff support,will
lead and manage the process. A template will be developed for use in future years and other events.
I. PLANNING IV. ACTIVITIES
o Oversight Committee o Recruit participants
o Event Management Outline o Coordinate
o Timeline
o Task Lists V. VENDOR COORDINATION
o Logistics o Coordinate
o Permits o Recruit
o Street Mapping
H. FUNDRAISING o On-Site Tigard Chamber Coordinator
o Sponsorship Drive (Dollars and In-
Kind} VI. VOLUNTEER MANAGEMENT
o Organize Events/Activities o Recruit
o Grant Writing as applicable o Coordinate
o Task Lists
III. MARKETING/PUBLIC o On-Site Tigard Chamber Coordinator
o Media/Public Relations
o Marketing Materials (Posters,etc.)
o Web Site Development (update)
o Social Media Program
Development/Community Outreach
o Event Photography /Videography
o Posters/Printing
Personal Services Agreement—Short Form 5