City Council Minutes - 02/05/2013 Agenda Item No.3
For Agenda of April 9, 2013
City of Tigard
Tigard CODA, City Council & LCRB Minutes
February 5, 2013
1. SPECIAL MEETING
A. Mayor Cook called the meeting to order at 6:32 p.m.
B. Roll Call—
Name Present Absent
Mayor Cook ✓
Council President Henderson ✓
Councilor Buehner ✓
Councilor Snider ✓
Councilor Woodard ✓
Staff present: City Manager Wine,Assistant City Manager Newton,Public Works Director
Koellermeier, Community Development Director Asher,Redevelopment Project Manager
Farrelly,City Attorney Jeff Bennett, City Recorder Wheatley
C. Pledge of Allegiance
D. Council Communications &Liaison Reports
Councilor Woodard reported on MACC activities,which included negotiations with
Comcast this year. He reviewed customer service issues Comcast is addressing.
E. Call to Council and Staff for Non-Agenda Items—None
CITY CENTER DEVELOPMENT AGENCY MEETING
Chair Cook convened the CCDA Executive Session at 6:37 p.m.
2. EXECUTIVE SESSION:The Tigard City Center Development Agency went into Executive
Session to discuss real property transactions under ORS 192.660(2) (e).
CCDA Executive Session concluded at 7:28 p.m. and the CCDA convened into open session to
review the Consent Agenda:
TIGARD CCDA, CITY COUNCIL & LCRB MINUTES—FEBRUARY 5,2013
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3. CITY CENTER DEVELOPMENT AGENCY CONSENT AGENDA
A. Approve City Center Development Agency Meeting Minutes:
1. December 4,2012
Motion by CCDA Director Buehner, seconded by CCDA Director Woodard,to approve the CCDA
Consent Agenda.
The motion was approved by a unanimous vote of CCDA members present:
Chair Cook Yes
Director Henderson Yes
Director Buehner Yes
Director Snider Yes
Director Woodard Yes
4. RECEIVE DL'PO T ON DR TELOPE!NT-RR T� T�S
This item postponed to the March 5, 2013, CCDA Meeting.
At 7:29 p.m. Chair Cook announced the CCDA meeting had concluded and the Tigard City Council
was now in session.
CITY COUNCIL MEETING
Mayor Cook convened the council Executive Session at 7:30 p.m.:
• EXECUTIVE SESSION: The Tigard City Council went into Executive Session to
discuss exempt public records under ORS 192.660(2) (�..This Executive Session was added
to the agenda on 1/30/2013.
City Council Executive Session concluded at 7:46 p.m.
Council members moved from the Red Rock Creek Conference Room to the Town Hall room to
conduct the remaining council agenda items:
TIGARD CODA, CITY COUNCIL & LCRB MINUTES—FEBRUARY 5, 2013
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5. CITY COUNCIL CONSENT AGENDA
A. Approve City Council Meeting Minutes:
1. November 13,2012
2. November 20,2012
November-i? 204a-Minutes will be rescheduled.
Deeember=fig, Z91z Minutes will be rescheduled.
3. January 10,2013
B. Receive and File: (This agenda item was added on January 30,2013.)
1. 2012 Fourth Quarter Goal Update
2. 2013 City Council Appointment Matrix
Motion by Councilor Buehner, seconded by Councilor Woodard,to approve the Consent Agenda.
The motion was approved by a unanimous vote of City Council present:
Mayor Cook Yes
Council President Henderson Yes
Councilor Buehner Yes
Councilor Snider Yes
Councilor Woodard Yes
Mayor advised the council would now meet as the Local Contract Review Board:
LOCAL CONTRACT REVIEW BOARD MEETING
6. LOCAL CONTRACT REVIEW BOARD (LCRB)
CONSIDER AWARD OF DIRKSEN NATURE PARK PROPERTY DESIGN
DEVELOPMENT AND CONSTRUCTION DOCUMENTATION TO WH PACIFIC
• Finance Sr. Management Analyst Barrett presented the staff report. The bid process was
through a qualification-based Request for Proposal for park property design development
and construction documentation. Under this state-regulated process the city must look at
criteria other than price and talk to the proposers in accordance with criteria.
• LCRB members had questions about the process and how the $457,650 was agreed upon for
the project. The evaluation and negotiations for a price on the project was led by the city's
engineering staff. If this process is used in the future,LCRB members requested that staff
members conducting the evaluation and price negotiations be present and available to
respond to board members' questions when the LCRB considers the contract.
TIGARD CCDA,CITY COUNCIL & LCRB MINUTES—FEBRUARY 5,2013
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• Motion by Director Buchner, seconded by Director Snider,to award the contract for
property design development and construction documentation for Dirksen Nature Park to
WH Pacific and authorize the city manager to carry out the necessary actions to execute the
contract.
The motion was approved by a unanimous vote of Local Contract Review Board members
present:
Chair Cook Yes
Director Henderson Yes
Director Buchner Yes
Director Snider Yes
Director Woodard Yes
LCRB meeting concluded and the Tigard City Council meeting reconvened:
CITY COUNCIL MEETING
7. CONSIDER ORDINANCE TO EXTEND PGE NON-EXCLUSIVE UTILITY
FRANCHISE
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• Assistant to the City Manager Mills presented the staff report. Significant progress has been
made on renewal negotiations for the non-exclusive electrical utility franchise agreement
with Portland General Electric (PGE).
• The current agreement will expire on February 23,2013.
• The issue before council was to adopt a proposed ordinance to extend the PGE franchise
four months, to June 23, 2013, to allow time for franchise negotiations.
• Motion by Councilor Buchner,seconded by Councilor Woodard, to adopt Ordinance No.
13-02.
ORDINANCE NO. 13-02 AN ORDINANCE EXTENDING THE TERMINATION
DATE OF ORDINANCE 93-07,GRANTING A NON-EXCLUSIVE ELECTRIC
UTILITY FRANCHISE TO PORTLAND GENERAL ELECTRIC COMPANY,AND
DECLARING AN EMERGENCY AND AN EFFECTIVE DATE
The motion was approved by a unanimous vote of City Council present:
Mayor Cook Yes
Council President Henderson Yes
Councilor Buchner Yes
Councilor Snider Yes
Councilor Woodard Yes
TIGARD CODA,CITY COUNCIL & LCRB MINUTES—FEBRUARY 5,2013
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8. RECEIVE UPDATE ON CLEAN WATER SERVICES PLAN DISTRICT
• Associate Planner Floyd presented the information for this agenda item.
• The council received an update on a development code amendment package that proposes
new land use regulations for the Durham Advanced Wastewater treatment facility.
• The council will consider development code amendments that propose new land use
regulations for an existing wastewater treatment plant located within the city limits at a
public hearing scheduled for March 12, 2013.
9. COUNCIL LIAISON REPORTS: None.
10. NON AGENDA ITEMS: None.
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11. ADJOURNMENT: 8:27 p.m.
Motion by Councilor Buehner,seconded by Councilor Woodard, to adjourn the meeting.
The motion was approved by a unanimous vote of City Council present:
Mayor Cook Yes
Council President Henderson Yes
Councilor Buehner Yes
Councilor Snider Yes
Councilor Woodard Yes
Catherine Wheatley,City Recorder
Attest:
Mayo i of Tigard
Date. 1AZ-�
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TIGARD CODA,CITY COUNCIL & LCRB NIINUTES—FEBRUARY 5,2013
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