City Council Minutes - 11/13/2012 Agenda Item Nos, -A, I
Meeting of
City of Tigard
= Tigard City Council Meeting Minutes
November 13, 2012
Mayor Dirksen called the meeting to order at 6:30 p.m.
Council attendance:
Name Present Absent
Mayor Dirksen ✓
Council President Buehner ✓
Councilor Henderson ✓
Councilor Wilson ✓
Councilor Woodard ✓
Staff present: City Manager Wine, Assistant City Manager Newton, Public Works Director
Koellermeier,Redevelopment Project Manager Farrelly, Risk Manager Mills, City Engineer Stone, City
Attorney Bennett,City Attorney Hall and City Recorder Wheatley
• STUDY SESSION -TIGARD CITY COUNCIL AND CITY CENTER DEVELOPMENT
AGENCY
A. Diseuss Publie Gantriteting Rules-This item was removed from the agenda and will be
rescheduled.
B. City Center Development Agency: Main Street Art/Gateway Update
Redevelopment Project Manager Farrelly gave the staff report.The City Center Development
Agency board was requested to provide feedback to staff on Main Street public art and gateway
features.
Public art at the Main Street gateways:The city received 60 requests for quotes on artwork for
the northeastern and southwestern gateways to Main Street. Artist selections were narrowed to
four finalists who will be interviewed at the end of the month.
Redevelopment Project Manager Farrelly advised the gateway treatments were recommended in
the Tigard Downtown Streetscape Design Plan.The recommendation was to build structures
similar to the gateway feature at the corner of Hall and Burnham.The CCAC subcommittee
recommended a change that the art to be the focal points (rather than the gateway treatments).
In April the CCDA board agreed with the subcommittee's recommendation.
TIGARD CITY COUNCIL MEETING MINUTES—November 13,2012
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 972231503-639-41711 www.tigard-or.gov I Page 1 of 7
Redevelopment Project Manager Farrelly asked for CCDA input on the gateway feature. Does
the CCDA want to have the gateway feature to be of the same style and design as the feature
that is on Burnham Street?Discussion followed.
Mayor Dirksen suggested that the theme represented in the Burnham Street gateway design be
maintained but scaled-back. He suggested that the design elements of the art in the stonework
could be complementary to the artwork and the art pieces should not be overshadowed by the
gateway feature. Councilor Wilson suggested that the most successful projects include
collaboration between the site designer and artist. Together they could come up with a piece that
incorporates both the gateway and the art piece. The scale of the two pieces should complement
one another.
Councilor Henderson noted that he has great confidence in the artist's ability after reviewing the
proposals submitted to the subcommittee.The artist will work with the city to create what the
CCDA and CCAC are looking for.
In the discussion between City Manager Wine and Redevelopment Project Manager Farrelly,
clarification was made that the reason this is before the CCDA tonight is that after the artist is
selected,that person will be asked to work with the site designer to balance the art and gateway
elements.A proposal depicting the balance of these two elements will be brought to the CCDA
before the project is implemented.
C. Administrative items were reviewed as follows:
• City Manager Evaluation Input-Tabulated responses will be placed in the Thursday council
newsletter mailbag.
• Council members received an outline of resource documents assembled for the newly
elected officials' orientation. Staff is preparing a notebook with paper copies of the
organizational chart,staff directory,City Charter,Council Groundrules and the League of
Oregon Cities City Handbook;the remaining documents will be on a flash drive placed
within the notebook. Additional notebooks/flash drives will be assembled for council
members upon request.
• Council Calendar:
o November
■ 20 Tuesday-Council Workshop - 6:30 p.m.
■ 22 Thursday-Thanksgiving Holiday -City Hall offices closed.
■ 27 Tuesday-Council Business Meeting- 6:30 p.m.
o December
■ 4 Tuesday- Council Meeting and City Center Development Agency
Meeting- 6:30 p.m.
■ 11 Tuesday-Joint Lake Oswego Council Meeting- 5:30 dinner,6-7:30
dinner followed by a Tigard Council Business Meeting- 7:45 p.m.
■ 18 Tuesday- Council Meeting-Mayor's Farewell reception,Remarks and
Blue Ribbon Task Force Report- 6:30 p.m.
■ 25 Tuesday- Christmas - City Hall office closed.
TIGARD CITY COUNCIL MEETING MINUTES—November 13,2012
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1503-639-41711 www.tigard-or.gov I Page 2 of 7
• EXECUTIVE SESSION: The Tigard City Center Development Agency went into Executive
Session at 6:49 p.m. to discuss real property transaction negotiations under ORS 192.660(2)(e) and
following the CCDA Executive Session,the Tigard City Council went into Executive Session to
discuss pending litigation with legal counsel under ORS 192.660(2)(h).
Executive session concluded at 7:36 p.m.
1. BUSINESS MEETING -NOVEMBER 13,2012
A. Mayor Dirksen called the meeting to order at 7:43 p.m.
B. City Recorder Wheatley called the roll:
Name Present Absent
Mayor Dirksen ✓
Council President Buehner ✓
Councilor Henderson ✓
Councilor Wilson ✓
Councilor Woodard ✓
C. Pledge of Allegiance 10
D. Council Communications&Liaison Reports IR None.
E. Call to Council and Staff for Non-Agenda Items
IRCouncil President Buehner advised that she had spoken to the mayor and the city
manager regarding the long-standing League of Oregon Cities policy committees that assist
with developing proposals for legislation or for lobbying for legislation. IM Since the state
legislature now has annual sessions,it is the feeling of a number of people that the policy
committees should meet annually to prepare for both the short and long legislative sessions.
Council President Buehner requested that the City of Tigard send a letter to LOC suggesting
that the policy committees meet annually.
In response to a question from Mayor Dirksen,Council President Buehner suggested that
the City of Tigard send its own letter and also ask other jurisdictions to send a similar letter.
After brief discussion,council consensus was to follow through on Council President
Buehner's request. A letter will be drafted for the Mayor's signature and shared with the City
Council for review before it is sent to LOC.
TIGARD CITY COUNCIL MEETING MINUTES—November 13,2012
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 I www.tigard-or.gov I Page 3 of 7
2. CITIZEN COMMUNICATION
A. Follow-up to Previous Citizen Communication—None.
6
B. Tigard High School Student Envoy Megan Risinger presented an overview of high school
activities in recent weeks.A copy of the report is on file with the record copy of the meeting
packet.
10
C. Tigard Area Chamber of Commerce Chief Executive Officer presented a report on activities
of the Tigard Chamber of Commerce.A copy of her report is on file with the record copy of
the meeting packet.
IR
D. Citizen Communication—Sign Up Sheet
Art Crino, 14580 SW. 126th Avenue,Tigard Oregon presented Council with information on
issues that he is concerned about regarding the state legislature's viewpoint on Oregon's
proposed carbon dioxide emission reduction efforts. Mr. Crino supplied City Council with a
synopsis of the Cascade Policy Institute report as well as a detailed document titled, Oregon
Greenhouse Gas Reduction Policies. The Economic and Fiscal Impact Challenges These documents are
on file with the record copy of the meeting packet.Mr. Crino reviewed some of the
highlights of the Cascade Policy Institute's analysis. The legislature calls for a 15 percent
carbon dioxide emissions by 2020. The policy Institute's report advises that a one percent
reduction in carbon dioxide emissions reduces the economy by.71 percent.He noted that he
had spoken to the City of Hillsboro mayor who indicated they are having a frustrating time
trying to reduce carbon dioxide. Mr. Crino said he was leaving the documentation with the
City Council for their consideration when they have future discussions with the state
legislators. He offered to be of assistance.
Mayor Dirksen commented that Metro region jurisdictions are participating in the "Climate
Smart Communities"process,which is a goal given to the state's metro areas to reduce
carbon monoxide levels over period of time. The Metro Council has been tasked with
coming up with a scenario in a series of steps to meet state guidelines. The mayor said that
he will be watching,in the years to come, for the types of proposals being made to achieve
this goal and the impacts they might have on the economy. If needed, he intends to"push
back" to have the legislature consider cost/benefit analyses when"meeting those last bits."
TIGARD CITY COUNCIL MEETING MINUTES—November 13, 2012
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1503-639-41711 www.tigard-or.gov J Page 4 of 7
0 Mayor Dirksen reviewed the list of items on the consent agenda.
3. CONSENT AGENDA:
A. Approve City Council Meeting Minutes for:
1. August 21,2012
2. August 28,2012
B. RECEIVE AND FILE:
1. Council Calendar
2.Tentative Agenda
C. Receive and File: Hall Boulevard Condition Assessment
D. Approve Waiver of Temporary Sign Permit Fees for Tigard Little League
RESOLUTION NO. 12-41 -A RESOLUTION WAIVING $108 IN TEMPORARY SIGN
PERMIT FEES FOR TIGARD LITTLE LEAGUE
Motion by Council President Buehner,seconded by Councilor Wilson to approve the consent
agenda.
The motion passed by a unanimous vote of City Council present:
Mayor Dirksen Yes
Council President Buehner Yes
Councilor Henderson Yes
Councilor Wilson Yes
Councilor Woodard Yes
4. REQUEST FOR PUBLIC INPUT-CITY MANAGER PERFORMANCE REVIEW CRITERIA
Human Resources Director Zodrow presented the staff report.The process for reviewing the city
manager requires that the public be given an opportunity to review the performance criteria and
process. A copy of the evaluation form containing the performance criteria was submitted to the
council in the meeting packet.
There was no one signed in to speak on the process and review criteria.
TIGARD CITY COUNCIL MEETING MINUTES—November 13,2012
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1503-639-41711 www.tigard-or.gov I Page 5 of 7
The city manager's evaluation is scheduled to take place during an executive session on
November 20,2012.
Im
5. CONTINUATION FROM OCTOBER 23,2012,OF PUBLIC HEARING ON URBAN
FORESTRY CODE REVISIONS -URBAN FORESTRY CODE REVISION PROJECT-
COMPREHENSIVE PLAN AMENDMENT (CPA) 2011-00004 DEVELOPMENT CODE
AMENDMENT (DCA) 2011-00002
o Mayor Dirksen announced the title and the purpose of the discussion for this item before the
council this evening. No public input was scheduled for this evening's proceedings.The purpose
of the hearing is to give time for Council discussion and for staff to receive direction on the
remaining policy issues and potential code changes in advance of the November 27,2012
meeting.
o Associate Planner Daniels presented the staff report. Ms. Daniels also used a PowerPoint
presentation during her report.A copy of the presentation is on file with the record copy of the
meeting packet.
o Associate Planner Daniels advised that staff would be confirming with the City Council its policy
direction provided to staff on October 23;confirming with the City Council its direction to staff
on the remaining issues from October 23,2012;and to identify any additional amendments to
the proposed code.
o The next council meeting on this matter is scheduled for November 27,2012.
o Council discussion followed: im
• Mayor Dirksen noted the requirement for an arborist or landscape architect analysis at all
levels of development. He asked if it would make sense for the city to consider deleting this
requirement to take some of the burden off of a very small property owner;i.e.,a minor land
partition or a development of a small single lot.There was lengthy discussion on this issue
with the potential for this matter to be addressed in the administrative rules rather than in
the code.
• During the discussion there was concern about administrative rules being just as binding as
the code. Concerns with the administrative rules included the length and complexity of the
manual and whether some items contained in the manual should be moved to the code.
o After a lengthy discussion with staff about how the code amendments and administrative rules
would be utilized, staff indicated they would memorialize the preferences expressed by the City
Council into a format for review by the City Council at the continuation of this hearing on
November 27,2012.
6. COUNCIL LIAISON REPORTS: None.
7. NON AGENDA ITEMS: None.
8. EXECUTIVE SESSION: No executive session was held
TIGARD CITY COUNCIL MEETING MINUTES—November 13,2012
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1503-639-41711 www.tigard-or.gov I Page 6 of 7
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9. ADJOURNMENT: 9:26 p.m.
Motion by Council President Buehner,seconded by Councilor Wilson,to adjourn the meeting.
The motion passed by a unanimous vote of City Council present:
Mayor Dirksen Yes
Council President Buehner Yes
Councilor Henderson Yes
Councilor Wilson Yes
Councilor Woodard Yes
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Catherine Wheatley,City Recorder
Attest.
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Mayo ity of Tigard
Date: C; /a o /3
TIGARD CITY COUNCIL MEETING MINUTES-November 13,2012
City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 I www.tigard-or.gov I Page 7 of 7