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Ash Creek Forest Management ~ C130047 City of Tigard 14 "� CONTRACT CHANGE ORDER/ 13125 S r Hall Blvd. Tigard,Oregon 97223 AMENDMENT SUMMARY FORM Rhone- (503} 639-4171 T I G A R D Fax- (503)684-7297 wiaw tigard--or. or Project Title: On-Call Re-vegetation Services Project Manager: Staedter Contractor: Ash Creek Forest Management Original Contract#: C130047 Effective Dates: October 30,2012 Change Order/Amendment Amount: $5,242.50 Accounting String: 510-6260-54001 _ Amendment Percentage Running Total: 14.48% AMENDMENT DETAILS This amendment adds the Ash Creek Restoration site, a 4.45 acres site to the on-call re-vegetation contract with Ash Creek Forest Management for FY 2012-13. It add the following services at tax lots 1S125DC09700, 1S125DC 09500,1S125DC09600;the Ash Creek Restoration Site: Site prep-spot or area spray $1,412.50 Site prep-hourly labor charges $1,160.00 Site prep-cut and mulch blackberry/brush $2,670.00 Total: $5,242.50 Changing the total contract amount to: $41,440.66 CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$ 1 REASONING FOR CHANGE ORDER/AMENDMENT This site needed to be added to the re-vegetation contract to accommodate site preparation for a Tree Fund planting that we agreed to complete for a developer. REQUESTING PROJECT MANAGER APPROVING CI STAFF 1 _ ^ Staedter - �- 44i!,A .dire-....--, - _Signature • ature Date Date Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR the additional work described below in accordance with the terms and conditions detailed in the original contract along with all applicable rules, regulations, and laws that may be in effect for Signature the work. The unit pricing in the original contract shall apply to all additional work. A copy of this form, once completed, is to be forwarded to the Purchasing Office to ensure all changes to the encumbrances are met. Remember--the cumulative total - of Amendments cannot exceed 25%of the original contract. Date CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT ON-CALL VEGETATION SERVICE C130047 AMENDMENT #1 The Agreement between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Ash Creek Forest Management hereinafter referred to as Contractor, entered into on the 30th day of October, 2012 is hereby amended as follows: Add the following services at tax lots 1 S 125DC09700, 1 S 125DC 09500, 1S125DC09600 which total 4.45acres in size: Site prep—spot or area spray $1,4 12.50 Site prep—hourly labor charges $1,160.00 Site prep--cut and mulch blackberryfbrush $2,670.00 Total: $5,242.50 This work will be completed prior to the expiration of the contract on June 30,2013. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD ASH C EK FOR ST MANAGMENT 4111 "P'. f I Signature Si azure 14 Printed Name Printed Name Date Dat CITY OF TIGARD, OREGON CONTRACT SUMMARY FORM (Fo& x Afus T A CCOMPA YEA CH CONTRACT FOR AUTHORIZATIC)N) Contract Tide: On Call Vegetation Services Number: O 9 Contractor: Ash Creek Forest Management Contract Total: $36,198 .16 Contract .overview: This contact provides on call re-vegetation services including site preparation, planting, and maintenance activities for the City of Tigard's Healthy Streams and other sites requiring natural area restoration. Type: in Purchase Agreement Start Date: November 17, 2012 End Date: June 30, 2013 X Personal Service J . I Public Improvement LCRB Award: Department: P\X-'/Enginnering 11 IGA I I Other: Contract Manager: Carla Staedter Account String: Fund-Division-Account Project-Fund-Phase Amount Fund 1 510-6260-54001 $19,071.00 Fund 2 500-8000-56005 94020-500-140 $12,307 .16 Fund 3 420-8000-56005 92016-421- 110 $4,820.00 Fund 4 Fund 5 Approvals Department Comments : Department Signature: Purchasing Comments : C e •• Purchasing Signa - `- City Manager Co • ents: City Manager Signature: • , {- ..Y.w- -. de04-<" --- --- ' After securing all required approvals, forward original copy to the Contracting and Purchasing Office along with a completed Contract Checklist. Contract # C t 3 W9 41 CITY OF TIGARD , OREGON AGREEMENT FOR SERVICES RELATED TO ON- CALL RE-VEGETATION SERVICE THIS AGREEMENT made and entered into this 3Oth day of October, 2012 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called "City", and Ash Creek Forest Mangement, T J .C, hereinafter called "Contractor", collectively known as the "Parties ." RECITALS WHEREAS, Contractor has submitted a bid or proposal to Clean Water Services to provide as needed services; and WHEREAS, Contractor is in the business of providing specific services and is aware of the purposes for which City requires the services ; and WHEREAS, the city is eligible, through permissive cooperative procurement as allowed under ORS 2791 .215, to directly contract with the Contractor, and WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the services described in Contract's bid or proposal; THEREFORE, The Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor agrees to provide services related to on-call re-vegetation services related to water quality projects as detailed in Exhibit A — Scope of Services and by this reference made a part hereof. 2. EFFECTIVE DATE AND DURATION Contractor shall initiate services upon receipt of City's notice to proceed, together with an executed copy of this Agreement. This Agreement shall become effective upon the date of execution and shall expire, unless otherwise terminated, on June 30, 2013. All services shall be completed prior to the expiration of this Agreement. 3 . COMPENSATION The City agrees to pay Contractor an amount not to exceed "Thirty Six Thousand One Hundred Ninety Eight and 16/ 100 Dollars ($36, 198. 16) for the performance of the work assigned and detailed in Exhibit A. Any and all payments made to the Contractor shall be based upon the following applicable terms: A. Payment will be made in installments based on Contractor's invoice, subject to the approval by the City, and not more frequently than monthly. Payment shall be made only for work actually completed as of the date of invoice. B. Payment by City shall release City from any further obligation for payment to Contractor, for services performed or expenses incurred as of the date of the invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein. C. Contractor shall make payments promptly, as due, to all persons supplying labor or materials for the prosecution of this work. D. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on any account of any labor or material furnished. E. Contractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316 . 167. F. If Contractor fails, neglects or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due, City may pay such claim and charge the amount of the payment against funds due or to become due the Contractor. The payment of the claim in this manner shall not relieve Contractor or their surety from obligation with respect to any unpaid claims . G. Contractor shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one work week except for individuals under the contract who are excluded under ORS 653 . 010 to 653 .261 or under 29 USC sections 201 to 209 from receiving overtime. H. Contractor shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical, surgical, hospital care or other needed care and attention incident to sickness or injury to the employees of Contractor or all sums which Contractor agrees to pay for such services and all moneys and sums which Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. I. The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract during the current fiscal year. Appropriations for future fiscal years shall be subject to budget approval by the City Council. 5 . ASSIGNMENT /DELEGATION Neither party shall assign or transfer any interest in or duty under this Agreement without the written consent of the other and any attempted assignment or transfer without the written consent of the other party shall be invalid. 6. SUBMITTING BILLS AND MAKING PAYMENTS All notices and bills shall be made in writing and may be given by personal delivery, mail or fax. Payments may be made by personal delivery, mail, or electronic transfer. The following addresses shall be used to transmit notices, bills, payments, and other information: 21 CITY OF TI RD ASH CREEK FOREST MANAGEMENT Attn: Carla Staedter, Environ. Program Coord. Attn: George Kral Address: 13125 SW Hall Blvd. Address: P. O . Box 231208 Tigard, Oregon 97223 Tigard, OR 97281 Phone: (503) 718-2788 Phone: (503) 624-0357 Fax: (503) 624-0752 Fax: (503) 620- 1701 Email Address : carla@si_gard-or.gov Email Address : gkral@ashcreekforestry. com 7 . TERMINATION The parties agree that any decision by either party to terminate this Agreement before June 30,2013_shall be accompanied by thirty (30) days written notice to the other party prior to the date termination would take effect. There shall be no penalty for early termination. If City terminates the contract pursuant to this paragraph, it shall pay Contractor for any services rendered prior to the date of termination. 8. ACCESS TO RECORDS City shall have access to such books, documents, papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts. 9. FORCE MAJEURE Neither City nor Contractor shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled, including but not restricted to, natural disaster, war, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled shall within ten (10) days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue performance of its obligation under the Agreement. 10. NON-DISCRIMINATION Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with Disabilities Act of 1990, ORS 659 .425, and all regulations and administrative rules established pursuant to those laws. 11. INDEMNITY/HOLD HARMLESS Contractor shall defend, indemnify and hold harmless City, City's officers, employees, agents and representatives from and against all liability, claims, demands, judgments, penalties, and causes of action of any kind or character, or other costs or expenses incidental to the investigation and defense thereof, of whatever nature, resulting from or arising out of the activities of the Contractor or its subcontractors, agents, or employees under this contract, 3 ! Page except, however, that the foregoing shall not apply to liability that arises out of City' s sole negligence. 12. INSURANCE Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover all risks arising directly or indirectly out of Contractor's activities or work hereunder. The policy or policies of insurance maintained by the Contractor shall provide at least the following limits and coverages: A. Commercial General Liability Insurance Contractor shall obtain, at contractor's expense, and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (1996 ISO or equivalent) . This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 4,000,000 Products-Completed Operations Aggregate 1 ,000,000 Personal & Advertising Injury 1 ,000,000 Each Occurrence 2,000,000 Fire Damage any one fire) 50,000 Medical Expense (anv one person) 5,000 B. Business Automobile Liability Insurance If Contractor will be delivering any goods or services which require the use of a vehicle, Contractor shall provide City a certificate indicating that Contractor has business automobile liability coverage for all owned, hired, and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than $ 1 ,000,000. Said insurance shall name City as an additional insured and shall require written notice to City thirty (30) days in advance of cancellation. If Contractor hires a carrier to make delivery, Contractor shall ensure that said carrier complies with this paragraph. C. Workers' Compensation Insurance The Contractor and all employers providing work, labor or materials under this Contract that are either subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656 .017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers or employers that are exempt under ORS 656 . 126. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Contractors who perform work without the assistance or labor of any employee need not obtain such coverage. This shall include Employer's Liability Insurance with coverage limits of not less than $ 500,000 each accident. 4lPa 4J e D. Insurance Carrier Rating All coverage provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. The City reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating. E. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Contractor shall furnish a Certificate of Insurance to the City. No contract shall be effected until the required certificates have been received and approved by the City. The procuring of such required insurance shall not be construed to limit contractor's liability hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount of any damage, injury, or loss caused by negligence or neglect connected with this contract. 13 . ATTORNEY' S FEES In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs, including witness fees (expert and non-expert) , attorney's fees and court costs on appeal. 14. COMPLIANCE WITH STATE AND FEDERAL LAWS /RULES Contractor shall comply with all applicable federal, state and local laws, rules and regulations, including, but not limited to, the requirements concerning working hours, overtime, medical care, workers compensation insurance, health care payments, payments to employees and subcontractors and income tax withholding contained in ORS Chapter 279B, the provisions of which are hereby made a part of this agreement. 15 . CONFLICT BETWEEN TERMS It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract, this instrument shall control and nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith. 16. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the agreement. 17. INDUSTRIAL ACCIDENT FUND PAYMENT Contractor shall pay all contributions or amount due the Industrial Accident Fund form that Contractor or subcontractors incur during the performance of this Agreement. 18. COMPLETE AGREEMENT This Agreement, including the exhibits, is intended both as a final expression of the Agreement between the parties and as a complete and exclusive statement of the terms . In the event of an 5 { inconsistency between a provision in the main body of the Agreement and a provision in the Exhibit, the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B, 14,xhibit A shall control. No modification of this Agreement shall be effective unless and until it is made in writing and signed by both parties. No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties . Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. Contractor, by the signature of its authorized representative, hereby acknowledges that Contractor has read this Agreement, understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized undersigned officer and Contractor has executed this Agreement on the date hereinabove first written. Approved by Tigard's Local Contract Review Board: CITY OF TIGARD ASH rREEK FOREST MANAGEMENT ,4 A t - . By: Authorized City Representative By: Authorized Contractor Representative /O. t \tkc ' � " D ate Date Wage EXHIBIT A SCOPE OF SERVICES Contractor shall provide natural area revegetation services including: fr Site preparation, planting and maintenance, Herbicide application, and y' Watering services . All work will take place in "natural" areas near streams or wetlands, usually within the floodplain. Contractor's prices shall remain fixed for the duration of the contract. Project areas will be measured and the minimum project area size used for payment purposes will be one acre. All project acreage will be listed on a detailed scope of work provided to the contractor at the time of a specific project. The City may have some projects under this contract that are considered part of a public improvement project and therefore may require prevailing wages to be paid. The City will identify such projects, and for those projects, contractor and every subcontractor shall pay prevailing wages . The Site Codes referred to in the following sections are described as follows: Site Code Conditions Summary Description 1 a < 5 acres, ideal Small site, low invasive cover, good soil, flat 1 b c 5 acres, average Small site, moderate invasive cover, fair soil, mixed terrain 1 c 55 acres, poor Small site, high invasive cover, poor soil, sloped 2a > 5 acres, ideal Large site, low invasive cover, good soil, flat 2b > 5 acres, average Large site, moderate invasive cover, fair soil, mixed terrain 2c > 5 acres, poor Large site, high invasive cover, poor soil, sloped Site Preparation, Planting and Maintenance Manual and mechanical preparation of planting areas, application of erosion control straw and seed, installation of bareroot and containerized plants, acquisition and installation of pole cuttings, plant mulching, installation of plant protectors, and manual and mechanical site maintenance. City shall provide plant lists and planting plans and dispense all plants and plant protection materials. 7 IPa age