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Cost Allocation Plan - 2012
City of Tigard, Oregon II 0 • 0 . TIGARD OMB A-87 Indirect Cost Allocation Plan & Indirect Cost Rates April, 2012 FCS GROUP Redmond Town Center 7525 166th Avenue NE, Suite D-215 Redmond, WA 98052 T: 425.867.1802 F: 425.867.1937 This entire report is made of readily recyclable materials, including the bronze wire binding and the front and back cover,which are made from post-consumer recycled plastic bottles. Redmond Town Center 225 Bush Street 4380 SW Macadam Avenue 7525 166th Ave.NE.,Suite D-215 Suite 1825 Suite 220 Redmond,Washington 98052 San Francisco,California 94104 Portland,OR 97239 T:425.867.1802 F:425.867.1937 T:415.445.8947 F:415.398.1601 1:503.841.6543 F:503.841.6573 • GROUP Solutions-Oriented Consulting April 11, 2012 Mr. Toby LaFrance, Director of Finance & IS City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Subject: Final OMB A-87 Indirect Cost Allocation Plan and Indirect Cost Rates Dear Mr. LaFrance: The following is our final OMB A-87 Indirect Cost Allocation Plan and Indirect Cost Rates for FY 2013, based on actual expenditures from FY 2011. We want to thank you and your staff, especially Debbie Smith- Wager, for all of your assistance in helping us to prepare this plan by providing the data needed and assisting with the review of costs to assure they were allowable under the federal guidelines. Indirect cost rates have been developed for divisions in the following departments: Library, Police, Public Works, and Community Development. A department-wide indirect cost rate was also developed for Municipal Court. These indirect cost rates are based on direct salaries and wages, and include the following rate components: • Citywide overhead(i.e. results from the OMB A-87 Indirect Cost Allocation Plan) • Departmental overhead • Benefits • Rate adjustment to account for average paid time off, and • Rate adjustment to account for average estimated time spent in administrative activities (e.g. mandatory paid breaks,meetings, etc.) A description of how these rates were developed and tables with the actual rates can be found in Sections II and IX of this document, respectively. In addition to the rates discussed above, Section IX also includes a table with citywide overhead rates for all of the direct service departments and funds at the City that received an allocation from this A-87 indirect cost allocation plan. Going forward, we estimate that it will take City staff about 45-55 hours to update this plan annually. This estimate does not include staff time spent collecting allocation factor data. More information about this estimate can be found in Section II. If an audit of this A-87 plan occurs, in addition to the information documented in this report the auditors might also want to review information about your Insurance Fund. Federal guidelines recommend that the following additional documentation for your Insurance Fund be collected and included with the A-87 plan: • Fund balance sheet, • Statement of revenues and expenses, including a summary of billings and claims paid, • Listing of all non-operating transfers, • Types of risks covered by the fund (e.g. automobile liability, workers' compensation, etc.), April 11, 2012 Toby LaFrance, Director of Finance & IS Final OMB A-87 Indirect Cost Allocation Plan Page 2 • Explanation of how the level of fund contributions are determined including a copy of the current actuarial report if contributions are determined on an actuarial basis, • Description of the procedures used to charge or allocate fund contributions to benefitted activities, and • Reserve levels in excess of: (A) claims submitted and adjudicated but not paid, (B) submitted but not adjudicated, and (C) incurred but not submitted must be identified and explained. Going forward, if any of your internal service funds have an operating budget of$5 million or more, federal guidelines recommend that the following documentation be collected and included with the A-87 plan: • Fund balance sheet, • Revenue and expense statement with revenues shown by source (e.g. billings, interest, etc.), • Listing of all non-operating transfers, • Schedule of current rates, • Description of the methodology used to charge users for various services, and how billing rates are determined, • Schedule comparing total revenues generated by the service (including imputed revenues) to the allowable costs of the service, and • Explanation of how variances are handled. The results of this final A-87 plan and its corresponding overhead rates can be used to recover City overhead costs related to activities funded by federal grants. If you have any questions, please feel free to contact me at (425) 867-1802 extension 228. Sincerely, ii7f7 Peter Moy Principal ••�>FCS GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 TABLE OF CONTENTS Section I: Certifications Section II: Indirect Cost Allocation Methodology and Summary Section III: Organization Chart Section IV: Description of Allocated Services and Allocation Methodologies Section V: Department Cost Schedules Section VI: Summary of Indirect Cost Allocation Bases and Percentages Section VII: Summary of Indirect Cost Allocations by Department Section VIII: Primary and Secondary Allocation Schedules Section IX: Indirect Cost Rates Appendix A: Allocation Into Cost Pools for City Management, Risk Management, Council, Design& Records, and Finance & IT Appendix B: Square Feet Calculation Appendix C: Copier Expense Spreadsheet ••>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 SECTION I : CERTIFICATIONS •:>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Plan April,2012 Section 1 page 1 SECTION I: CERTIFICATIONS Certificate of Indirect Cost Allocation Plan This is to certify that I have reviewed the cost allocation plan submitted herewith and to the best of my knowledge and belief: (1) All costs included in this proposal dated April 2012 to establish cost allocations or billings for July 1, 2012 through June 30, 2013 are allowable in accordance with the requirements of 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87), and the Federal award(s) to which they apply. Unallowable costs have been adjusted for in allocating costs as indicated in the cost allocation plan. (2) All costs included in this proposal are properly allocable to Federal awards on the basis of a beneficial or causal relationship between the expenses incurred and the awards to which they are allocated in accordance with applicable requirements. Further, the same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for consistently. I declare that the foregoing is true and correct. City of Tigard, OR Signature Name of Official Title Date +>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Plan April,2012 Section 1 page 2 Certificate of Indirect Cost Rate Proposal This is to certify that I have reviewed the indirect cost rate proposal submitted herewith and to the best of my knowledge and belief: (1) All costs included in this proposal dated April 2012 to establish billing or final indirect costs rates for July 1, 2012 through June 30, 2011 are allowable in accordance with the requirements of the Federal award(s) to which they apply and 2 CFR part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87). Unallowable costs have been adjusted for in allocating costs as indicated in the cost allocation plan. (2) All costs included in this proposal are properly allocable to Federal awards on the basis of a beneficial or causal relationship between the expenses incurred and the agreements to which they are allocated in accordance with the applicable requirements. Further, the same costs that have been treated as indirect costs have not been claimed as direct costs. Similar types of costs have been accounted for consistently and the Federal Government will be notified of any accounting changes that would affect the predetermined rate. I declare that the foregoing is true and correct. City of Tigard, OR Signature Name of Official Title Date +>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 SECTION II : INDIRECT COST ALLOCATION METHODOLOGY AND SUMMARY •:>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 2 page 1 SECTION II: INDIRECT COST ALLOCATION METHODOLOGY AND SUMMARY Overview The methodology used for the OMB A-87 indirect cost allocation plan involves a two-step approach. The first step is to identify the departments that provide indirect or support services to the direct service departments and funds. In this step, the expenditures for an indirect service department are grouped into various cost pools that are also referred to as "program areas". The cost pools' expenditures are then reviewed and adjusted to exclude any unallowable costs according to OMB A- 87 Federal guidelines (e.g. capital costs). These resulting cost pools are ultimately allocated as overhead to the City's direct service departments and funds, as shown below in Exhibit 1. As an example, Financial Operations had four program areas: Financial Reporting/Management, Accounting/General Ledger, Accounts Payable, and Payroll. Exhibit 1 Description of"Cost Pool" Methodology Indirect Service Department IDENTIFY&ALLOCATE ACTUAL EXPENSES INTO COST POOLS Program A Program B ALLOCATE COST POOLS Direct Service Departments Direct Service Departments The second key step is to identify how each cost pool or program area should be allocated to the departments and/or funds using its services. For example, the costs of the Financial Operations— Accounts Payable program area were allocated to each department/fund using the number of invoices. Working with representatives from the City, the allocation factors were identified and their data was collected. +>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 2 page 2 Once the program areas and allocation factors are defined,the costs are then allocated to the departments and funds using the primary allocation and then the secondary allocation processes. An example of these processes is shown below in Exhibit 2. Exhibit 2 Example of Primary and Secondary Allocation Processes Primary Allocation Step 1 Exclude:OMB A-87 Unallowable costs Indirect Service share of Costs Departments indirect costs Total Citywide Indirect costs Direct Service Step Service Departments'Costs Departments/Funds 2 Secondary Allocation The first step is the primary allocation process where all departments and funds, including the indirect service departments, receive a share of the indirect costs. This assures that the full cost of the indirect services is being allocated. For example, Human Resources' cost is allocated based on each department or fund's FTEs. Thus, if a direct service department has 10% of the total FTEs in the City, it would receive 10% of Human Resources' cost in the primary allocation. The secondary allocation process reallocates the indirect service departments' share of the primary allocations. Using the same allocation factors, a direct service department's share of a secondary allocation is based on its share of the allocation factor compared to only the other direct service departments and funds. For example, where a department might have 10% of the total FTEs in the City, it might have 15% of the total FTEs for the direct service departments and funds. The 15% figure would then be used in the secondary allocation to distribute Human Resources' share of the primary allocation. Based on these principles, the OMB A-87 indirect cost allocation plan identifies the federally allowable annual cost of the City's overhead for each of the City's direct service departments and funds. Because it has followed OMB A-87 regulations, this plan can be used to identify overhead rates for cost recovery from Federal grants. We recommend that this plan and any related overhead rates for cost recovery be updated annually, in accordance with OMB A-87 guidelines. Estimated Time to Update the Plan As part of the scope of work, FCS GROUP developed an estimate of the time it might take for City staff to update the data in the indirect cost allocation plan model. This estimate included time for the following activities: • Inputting and adjusting costs, • Inputting allocation factor data, • Distributing costs and allocation factor data among cost pools, and • Assigning allocation factor data to cost pools • Updating indirect cost rates +>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 2 page 3 It should be noted that this estimate does not include City staff time associated with collecting allocation factor data. Based on the time we spent in preparing this plan, as well as our experience in creating similar plans for other clients, we estimate that going forward it would take from 45 to 55 staff hours a year to update this plan. Indirect Cost Rates Indirect cost rates were also developed for the City as part of the scope of work. These rates were developed for divisions in the following departments: • Library • Police • Public Works, and • Community Development. These rates are based on salaries and wages (i.e. rate times salary and wages equals indirect costs), and they included the following five rate components: • Citywide overhead: Total allocated costs from this A-87 indirect cost allocation plan. These costs were directly assigned to department divisions as part of the indirect cost allocation plan. The citywide overhead costs of the administration divisions(e.g. Police Administration)were also allocated and were re-distributed among a department's divisions based on their proportion of the departments total salaries and wages. • Departmental overhead: Costs from each department's administration division. All costs considered to be unallowable according to A-87 guidelines have been removed. The administration divisions' costs were distributed among their department's other divisions using FTEs and total salaries and wages for personnel and non-personnel costs,respectively. • Benefits: A benefit rate was developed for each division by dividing total benefits by total salaries and wages. • Rate adjustment to account for average paid time off: City payroll staff provided the average hours of paid time off(e.g. sick leave,vacation, etc.)by department for FY 2011. A rate was developed to recover the cost of this paid time off based on the estimated number of available"billable"hours (i.e. 2,080 total hours less paid time off and time for administrative activities). • Rate adjustment to account for average time spent in administrative activities: City staff provided estimates of the average annual hours of administrative time (time at work involved in overhead activities, such as meetings,mandatory breaks, etc.)by department. A rate was developed to recover the cost of this administrative time,based on the estimated number of available"billable"hours. A department-wide rate was also developed for the Municipal Court, which included all of the rate components listed above except for departmental overhead. All of these rates can be found in Section IX. Section IX also includes a table with the citywide overhead rates for all departments that were allocated costs as part of this indirect cost allocation plan. ••>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 2 page 4 Technical Steps for the Indirect Cost Allocation Plan The analysis of the City's indirect costs for the OMB A-87 indirect cost allocation plan (A-87 plan) followed a series of technical steps to identify the total costs and resources used to support direct services. Exhibit 3 shows an illustration of the technical steps involved in this plan. Exhibit 3 Indirect Cost Allocation Plan Steps �.:.. e.se:',At;.'�x-'�z7s14,t ,c.,,.,�,::.��.-,�v,�"�',� � '�.r3_�wi .Rx�.-: S4L 1. Identify Citywide Indirect Support Functions Cost Allocation Data 2.Compile Allocable indirect Costs Collection I 4.Conduct 5.Conduct Primary Secondary 6 Calculate Allocation to Allocation to Direct Service 3. Determine Cost Allocation Factors Departmen1IFu All Direct Service id Sher Departments! Departments/ Indirect Funds Funds Step 1: Identify the City's Indirect Support Functions: The first step in developing this A-87 plan was to determine which departments provided indirect services for the City and what type and level of support they provided. Working with City staff, the indirect services and functions that provide the support services for the City were identified. The identified indirect services were organized into the following program areas: • Mayor& Council • Financial Operations —Financial • City Management—City Manager Reporting/Management • City Management—Web Services • Financial Operations — Accounting/General Ledger • Human Resources • Financial Operations—Accounts Payable • Risk Management—Insurance Premiums • Financial Operations —Payroll • Risk Management—Claims & • Miscellaneous Utility Billing—Billing • Design& Communications —Mail • Utility Billing—Meter Reading • Design& Communications —Graphics • Information Technology— Support • Design& Communications — Copiers • Information Technology—GIS • Recorder/Records —Records Management • Contracts and Purchasing • Recorder/Records —Council Support • Fleet Maintenance • Recorder/Records —Records Requests • Property Management • Financial & Information Services — Budget/CIP ••>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 2 page 5 These indirect services are provided to the following direct service departments, divisions, and funds: • Municipal Court • Fund 260 - Tree Replacement Fund • FIS Interim Plan • Fund 300 -Bancroft Debt Service Fund • Community Development Administration • Fund 320—Dartmouth LID/CIP Fund • Building • Fund 325 —Wall Street LID Fund • Current Planning • Fund 350—General Obligation Debt • Long Range Planning Service Fund • Capital Construction/Transportation • Fund 400—Facilities Fund • Development Engineering • Fund 410 - Traffic Impact Fee • Downtown Redevelopment • Fund 411 —Underground Utility Fund • Police Administration • Fund 412 — Street Maintenance Fee Fund • Police Operations • Fund 420—Parks Capital Fund • Support Services • Fund 425 —Parks SDC Fund • Library Administration • Fund 450—Tigard Triangle LID #1 Fund • Library Readers' Services • Fund 500— Sanitary Sewer Fund • Library Technical Services • Fund 510—Stormwater Fund • Library Circulation • Fund 511 —Water Quality/Quantity Fund • Social Services & Community Events • Fund 530—Water Fund • Public Works Administration • Fund 531 —Water SDC Fund • Parks & Grounds • Fund 532 —Water CIP Fund • Street Maintenance • Recorder/Records - Elections Supervisor • Project Engineering • Finance & Information Services - Passports/Business Licensing • CIP/Transfers/Contingency • Fund 660—Insurance Fund • Fund 200 - Gas Tax Fund (Street Lights & Signals) • Fund 900—Deferred Compensation Fund • Fund 205 - City Gas Tax Fund • Fund 910—General Employees Pension • Fund 220 - Electrical Inspection Fund • Fund 930—Urban Renewal Debt Service • Fund 940—Urban Renewal Capital • Fund 230 - Building Fund Improvements • Fund 240 - Criminal Forfeiture Fund • Fund 980—Trust Fund • Fund 250 -Urban Services TIF Fund • All Other • Fund 255 -Urban Services Fund Step 2: Compile Allocable Indirect Costs: Using the City's 2010 actual expenditures, the costs associated with the indirect services, such as the City Management, Risk Management, Design & Communications, etc., were identified and organized into cost pools. As part of this process, a proportional share of the costs of the Finance & Information Services Director and his executive ••>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 2 page 6 assistant, as well as the Administrative Services Manager, were allocated among the cost pools of their respective departments based on the total salaries assigned to each cost pool. These indirect costs were then reviewed using OMB A-87 guidelines, and unallowable costs were excluded, such as capital equipment costs and advertising costs. It should be noted that in some cases staff costs have been distributed between cost pools using data from other sources rather than employee timesheets. Going forward, we recommend that the City move towards the use of employee timesheet data for staff whose time and costs will be split between cost pools. The total costs identified for each program area are summarized in Exhibit 4. It should be noted that the costs of the Mayor & Council as well as Recorder/Records —Council Support have been excluded because they are unallowable according to A-87 guidelines. More detail on these costs can be found in Section V: Department Cost Schedules. Exhibit 4 Program Areas and Allocable Costs Based on 2010 Actual Expenditures A87 Total Program Area Allocable Costs Mayor&Council $ - City Management-City Manager 598,135 City Management-Web Services 75,854 Human Resources 646,585 Risk Management-Insurance Premiums 288,778 Risk Management-Claims &Miscellaneous 199,916 Design&Communications-Mail 119,852 Design& Communications-Graphics 209,758 Design& Communications-Copiers 63,463 Recorder/Records—Records Management 130,449 Recorder/Records -Council Support - Recorder/Records—Records Requests 12,159 Financial&Information Services-Budget/CIP 113,079 Financial Operations-Fin Reporting/Management 73,401 Financial Operations -Accounting/General Ledger 216,478 Financial Operations—Accounts Payable 90,913 Financial Operations-Payroll 91,580 Utility Billing-Billing 410,285 Utility Billing-Meter Reading 214,960 IT - Support 993,122 IT - GIS 267,814 Contracts and Purchasing 236,883 Fleet Maintenance 226,773 Property Management 1,211,049 Grand Total $6,491,283 ..**>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 2 page 7 Step 3: Determine Cost Allocation Factors: To allocate overhead costs in the primary and secondary allocation processes, specific allocation factors or workload measures were identified that were representative of the level of support services received by a department or fund. Where allocation factor data was only available at the division level (e.g. Design & Communications, Recorder/Records, etc.), a share of the allocation factor data was assigned to each of the division's costs pools using the proportional share of total salaries. To assure consistency in future updates and to provide for relative easy data gathering, workload measures for these departments should use data that are already collected on a regular basis or are easily generated when needed. Exhibit 5 shows the indirect service program areas and the allocation factors used to distribute the costs to the various direct services. A further explanation of these indirect service program areas and allocation factors can be found in Section IV: Description of Allocated Services and Allocation Methodologies. Exhibit 5 Allocation Factors for Administrative Service Program Areas Program Area Allocation Factor Mayor&Council (Not Allocated) Agenda items City Management-City Manager 50/50 split between FTEs and actual expenditures (excluding debt service) City Management-Web Services Percentage breakdown of time spent by department Human Resources FTEs Risk Management-Insurance Combination of FTEs, value of insured property, Premiums number of automobiles, and direct charges Risk Management-Claims & Combination of FTEs and 3 year average number of Miscellaneous insurance incidents Design&Communications -Mail Combination of FTEs and actual expenditures (excluding debt service) Design&Communications-Graphics Total minutes of staff time spent by department Design&Communications-Copiers Combination of total number of printers/copiers and total copier costs Recorder/Records -Records Combination of total number of electronic records, Management boxes of records, and microfiche Recorder/Records -Council Support Agenda items (Not Allocated) Recorder/Records—Records Requests Total staff hours by department Financial&Information Services - 50/50 split between total actual expenditures and CIP Budget/CIP budget Financial Operations -Financial Total actual expenditures, excluding debt service and Reporting/Management capital Financial Operations - Total journal entries Accounting/General Ledger Financial Operations—Accounts Number of invoices Payable ••�>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 2 page 8 Exhibit 5 Allocation Factors for Administrative Service Program Areas (cont.) Program Area Allocation Factor Financial Operations-Payroll FTEs Utility Billing-Billing Combination of number of utility accounts and utility revenues Utility Billing-Meter Reading Total number of water/sewer utility accounts where meter is read IT - Support Combination of number of computers,printers, and help desk tickets IT - GIS Combination of number of computers and GIS data layers Contracts and Purchasing Combination of number of p-card transactions, number of purchase orders, and total dollar value of purchase orders Fleet Maintenance Total fleet work order expenses Property Management Total square feet Going forward, there are several modifications that the City might make to increase the accuracy of this cost plan. These include: • Identifying the total property management costs for each building, so that these costs can be allocated to departments/funds based on their proportional share of each building's square feet. Currently,total property management costs are being allocated using each department's proportional share of total square feet,which is less accurate than allocating costs by building, especially if there are large differences in maintenance and utility costs among the buildings. • Keeping track of the annual total number of web page updates by department, and/or other volume- based activity counts related to web services provided by the City Management Division. Currently, these costs are being allocated using the percentage share of staff time spent for each department. This allocation method is potentially less accurate,unless actual staff time is being used. Step 4: Conduct Primary Allocation to All Departments and Funds: The primary allocation distributes the total allocable overhead costs to all the departments and funds based on the allocation factors described in Step 3. As a result, even the program areas in the overhead departments, such as Human Resources, Utility Billing—Billing, Contracts and Purchasing, etc. receive a share of their own costs as well as a share of the other overhead costs. Overhead departments and support activities are often major users of each other's services, and by allocating to them a share of the overhead costs, the full cost of the services can be established. Step 5: Conduct Secondary Allocation to Direct Service Departments and Funds: To redistribute the support costs assigned to the program areas of the overhead departments, a secondary allocation is necessary. The secondary allocation assures that the full costs of support activities are assigned to the direct service departments and funds. Step 6: Calculate Direct Service Departments' and Funds' Shares of Indirect Costs: The totals from the primary and secondary allocations for the direct service departments and funds were added together to establish each department's or fund's full share of overhead costs. Exhibit 6 shows a summary of the direct service departments/funds' shares of the allocable costs. More details of this calculation can be found in Section VIII: Primary and Secondary Allocation Schedules. ••�>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 2 page 9 Exhibit 6 Citywide Indirect Cost Allocations for the Direct Service Departments/Funds Total Fund Dept. # Name. Allocated Percent 100 1400 Municipal Court _ $ 76,924 1.2% 100 2400 FIS Interim Plan - 0.0% 100 3000 Community Development Admin 77,627 1.2% 230 3100 Building 216,425 3.4% 100 3200 Current Planning 147,256 2.3% 100 3300 Long Range Planning 176,456 2.8% 100 3500 Development Engineering _ 39,799 0.6% 100 3700 Downtown Redevelopment 33,524 0.5% 100 4000 Police Administration 138,680 2.2% 100 4100 Police Operations 901,818 14.1% 100 4200 Support Services _ 398,923 6.2% 100 5000 Library Administration 175,540 _ 2.7% 100 5100 Library Readers' Services 714,881 11.1% 100 5200 Library Technical Services 168,228 2.6% 100 5300 Library Circulation 293,117 4.6% 100 5900 Social Svcs & Community Events _ 93,767 1.5% _100 6000 Public Works Administration 290,417 4.5% 100 6100 Parks & Grounds 215,701 3.4% 200 6200 Street Maintenance 172,187 2.7% 100 6250 Project Engineering 288,076 4.5% 100 8000 CIP/Transfers/Contingency 21,092 0.3% 200 3600 Gas Tax Fund (Street Lights & Signals) 116,542 1.8% 205 City Gas Tax Fund 16,014 0.2% 220 Electrical Inspection Fund 1,481 0.0% 240 4000/4200 Criminal Forfeiture Fund - 0.0% 250 Urban Services TIF Fund_ _ - 0.0% 255 3400 Urban Services Fund - _ 0.0% 260 Tree Replacement Fund 2,721 0.0% 300 _ Bancroft Debt Service Fund 1,396 0.0% 320 Dartmouth LID/CIP Fund - 0.0% 325 Wall Street LID Fund - 0.0% 350 GO Debt Service Fund _ 1,050 0.0% 400 Facilities Fund 5,336 _ 0.1% _ 405 Transportation Development Tax 238 0.0% 410 Traffic Impact Fee 886 0.0% 411 Underground Utility Fund 271 0.0% 412 Street Maintenance Fee Fund 72,440 1.1% 420 Parks Capital Fund 69,740 _1.1% 421 _ Parks Bond Fund _ 47,065 0.7% 425 6100 _ Parks SDC Fund 13,852 0.2% 450 Tigard Triangle LID#1 Fund - 0.0% +>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 2 page 10 Exhibit 6 Citywide Indirect Cost Allocations for the Direct Service Departments/Funds (cont.) Total Fund Dept. # Name. Allocated Percent 500 6600 Sanitary Sewer Fund 285,470 4.5% 510 6700 Stormwater Fund 220,161 3.4% 511 6700 Water Quality/Quantity Fund 14,189 0.2% 530 6250/6500 Water Fund 787,856 12.3% 531 Water SDC Fund 2,554 0.0% 532 Water CIP Fund 89,634 _ 1.4% 600 1500 Recorder/Records - Elections Supervisor 2,547 0.0% 600 2000 Fin & Info Srvcs -Passports/Business Licensing 10,052 0.2% 660 Insurance Fund 1,597 0.0% 900 _ Deferred Compensation _ - 0.0% 910 General Employees Pension - 0.0% 930 Urban Renewal Debt Srvc _ 216 0.0% 940 9000 Urban Renewal Cap Improvements _ _ 3,828 0.1% 980 Trust Fund - 0.0% Other Jurisdictions - 0.0% All Other 6,607 0.1% Total A-87 Allowable Costs $ 6,414,178 100.0% Total Costs Allocated to Ineligible Cost Pools (i.e. Mayor&Council $ 77,105 and Recorder/Records-Council Support) Grand Total $ 6,491,283 +>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 SECTION III : ORGANIZATION CHART •:>FC S GROUP www.fcsgroup.com CITY OF TIGARD �� CITIZENS li . Mayor&City City Attorney Council . TIGARD I City Manager . 1 I . , • , • , , / . , Administrative City Management Community Finance& Library Police Public Works Services Development Information Services . . . . . . 4. . . . 5. . . . Design& Mayor&Council Administration Administration Administration Administration Administration Communications City Recorder/ Human Resources Long Range Planning Financial Operations Circulation Support Services Public Works Engineering Records Municipal Court Risk Management Development Services/ Information Services Reader Services Police Operations Parks&Grounds Planning City Management Development Services/ Utility Billing Technical Services Property Management Engineering Building Contracts&Purchasing Storm Water Downtown Redevelopment Water Sanitary Sewer Fleet Maintenance Street Maintenance Street Lights& Signals 03/09/2011 City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 SECTION IV: DESCRIPTION OF ALLOCATED SERVICES AND ALLOCATION METHODOLOGIES •: FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 4 page 1 SECTION IV: DESCRIPTION OF ALLOCATED SERVICES AND ALLOCATION METHODOLOGIES Mayor & Council The Mayor is responsible for overseeing and approving the Council, appointing committees, and serving as the official head of the City. The City Council is responsible for setting City policies, adopting laws, recommending taxes, and approving contracts and large purchases. The entire cost of this cost pool was excluded from the A-87 plan because it is unallowable according to federal A-87 guidelines. City Management—City Manager The City Manager acts as Executive Officer of the City, administers policies of the City Council, and ensures that the departments of the City act in accordance with Council policies. Costs were allocated using a 50/50 split between FTEs and actual expenditures (excluding debt service). The costs of advertising, lobbying, employee celebrations, and capital purchases were excluded from the A-87 plan because they are unallowable according to A-87 guidelines. City Management—Web Services The City Management—Web Services assists the City and its departments in making information available on the internet to both citizens and staff. Costs were allocated using an estimated percentage breakdown of staff time spent providing these services, by department. The costs of advertising, lobbying, employee celebrations, and capital purchases were excluded from the A-87 plan because they are unallowable according to federal guidelines. Going forward,the City might consider using a volume-based activity count to improve accuracy, such as the annual total number of web page updates by department. Or the City might consider tracking the actual total annual time spent by department. Human Resources Human Resources provides centralized personnel services, including recruitment and selection, classification and compensation, employee relations, training, and organizational development. Costs were allocated using FTEs. The costs of advertising and association dues have been excluded because they are unallowable according to A-87 guidelines. +>FC S GROUP www.fcsgroup.com City of Tigard,OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 4 page 2 Risk Management—Insurance Premiums Risk Management—Insurance Premiums represents the costs of various insurance premiums paid by the City, including: general liability, auto liability and physical damage, property/inland marine, pollution insurance (i.e. related to fuel and water tanks), and bridge insurance. Costs were allocated using a combination the following allocation factors shown below in Exhibit 7, which were weighted by each insurance type's proportional share of the total insurance costs. Exhibit 7 Combined Allocation Factors for Insurance Premiums Insurance Type Allocation Factor % Weighting General City/General Liability FTEs 53% Property/Inland Marine Property Value 29% Auto Liability/Physical Damage Number of vehicles 16% Pollution Insurance and Bridge Value of specific 2% Insurance direct charges Risk Management—Claims & Miscellaneous Risk Management—Claims & Miscellaneous is responsible for evaluation and payment of liability claims against the city, as well as other risk management support to City departments. Costs were allocated using a combination of the three year average number of insurance incidents and FTEs. FTEs were used to allocate the proportional share of costs related to a Risk Management Technician, whose primary duty is to train staff. The remaining share of costs was allocated using the three year average count of insurance incidents, which included claims, incidents, and pending litigation. Capital costs have been excluded because they are unallowable according to A-87 guidelines. Design & Communications —Mail Design & Communications —Mail provides US mail and shipping services as well as mailing projects for the City. Costs were allocated using a combination of FTEs and actual expenditures. The proportional share of costs related to mailing the City's Cityscape newsletter was allocated using the same allocation factor as the City Manager, which for this year's plan was a 50/50 split between FTEs and actual expenditures (excluding debt service). The remaining share of costs was allocated using FTEs. Design & Communications — Graphics Design& Communications —Graphics is responsible for providing professional graphic design work and assistance with duplicating and binding projects. Costs were allocated using the total annual minutes of staff time spent for each department. These minutes were tracked in a database maintained by Design & Communications' staff. Capital costs have been excluded because they are unallowable according to A-87 guidelines. Design & Communications — Copiers Design& Communications — Copiers includes the rental and maintenance costs of printers/copiers at the City, as well as some costs for paper which is purchased centrally for citywide use. Costs were allocated using a combination of total distributed printer/copier costs and total number of printers/copiers. The proportional share of costs for the rental and maintenance of printers/copiers was allocated using distributed printer/copier costs. Printer/copier costs were distributed based on who was the primary user of each printer/copier, except for two shared copiers where costs were distributed using the total number of copies. The remaining share of costs was for paper, and was allocated using the total number of printers/copiers. ••�>FC S GROUP www.fcsgroup.com City of Tigard,OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 4 page 3 Recorder/Records —Records Management Recorder/Records —Records Management provides records-related services for City departments, including the management of electronic, paper, and microfiche records. Costs were allocated using a combination of total electronic records, records boxes, and microfiche. These allocation factors were weighted by the estimated amount of total staff time spent working with each type of record. Capital costs were excluded because they are unallowable according to A-87 guidelines. Recorder/Records — Council Support Recorder/Records —Council Support is responsible for legislative record-keeping services for the City Council and facilitates public access to the legislative process. The entire cost of this cost pool was excluded because it supports the City Council, which is an unallowable cost according to A-87 guidelines. Recorder/Records —Records Requests Recorder/Records —Records Requests assists departments in providing records to the public in response to public records requests. Costs were allocated using the total estimated staff time spent on records requests. Capital costs were excluded because they are unallowable according to A-87 guidelines. Financial & Information Services —Budget/CIP Financial & Information Services —Budget/CIP support the City with its annual budget process, annual 5-year CIP process, and long range planning. Costs were allocated using 50/50 split between total actual expenditures the CIP budget. The costs of advertising, association dues, and capital have been excluded because they are unallowable according to A-87 guidelines. Financial Operations—Financial Reporting/Management Financial Operations—Financial Reporting/Management is responsible for preparing the annual financial report and other financial reports throughout the year. It is also responsible for setting financial policies. Costs were allocated using total actual expenditures, excluding debt service and capital. The costs of advertising, association dues, and capital have been excluded because they are unallowable according to A-87 guidelines. Financial Operations —Accounting/General Ledger Financial Operations—Accounting/General Ledger is responsible for accounting and maintaining the City's general ledger. Costs were allocated using the total number of journal entries. The costs of advertising, association dues, and capital have been excluded because they are unallowable according to A-87 guidelines. Financial Operations —Accounts Payable Finance—Accounts Payable provides accounts payable services for the City. Costs were allocated using a the number of accounts payable (i.e. AP) invoices. The costs of advertising, association dues, and capital have been excluded because they are unallowable according to A-87 guidelines. Financial Operations —Payroll Financial Operations—Payroll provides payroll services for the City. Costs were allocated using FTEs. The costs of advertising, association dues, and capital have been excluded because they are unallowable according to A-87 guidelines. Utility Billing—Billing Utility Billing—Billing provides utility billing and customer service for the City's Water, Sewer, Stormwater, and Street Maintenance utilities. Costs were allocated using a combination of utility accounts and utility revenues. Utility accounts were used to allocate the proportional share of costs •) FC S GROUP www.fcsgroup.com City of Tigard,OR OMB A-87 Indirect Cost Allocation Plan April,2012 Section 4 page 4 associated with utility billing, which is done through a contractor. The remaining share of costs was allocated using utility revenues. The costs of advertising, association dues, and capital were excluded because they are unallowable according to A-87 guidelines. A small amount of special departmental expenses were also excluded because they were potentially unallowable according to A-87 guidelines. Utility Billing—Meter Reading Utility Billing—Meter Reading provides water meter reading services for the City. Costs were allocated using the total number of water and sewer customer accounts where a water meter is read. The costs of advertising, association dues, and capital have been excluded because they are unallowable according to A-87 guidelines. IT—Support IT— Support manages the City's computer systems, including its desktops/laptops, printers, phones, and all related networks. Costs were allocated using a three-way split between the total number of computers, printers/copiers, and help desk tickets. The costs of advertising, association dues, and capital have been excluded because they are unallowable according to A-87 guidelines. IT—GIS IT—GIS supports the City's enterprise GIS system. Costs were allocated using a combination of computers and GIS data layers. The proportional share of costs related to general system administration were allocated using computers. The remaining share of costs was related to GIS specific projects, and allocated using GIS data layers. The costs of advertising, association dues, and capital have been excluded because they are unallowable according to A-87 guidelines. Contracts and Purchasing Contracts and Purchasing provides centralized procurement services for the City. It also coordinates with all departments on maintenance and contract agreements, provides procurement cards (P-cards), and assists with surplus disposal. Costs were allocated using a three way split between the total number of P-card transactions, the total number of purchase orders, and the total value of purchase orders. The costs of advertising, association dues, and capital have been excluded because they are unallowable according to A-87 guidelines. Fleet Maintenance Fleet Maintenance is responsible for the inventory and maintenance of the City's cars, trucks, and stationary equipment. Costs were allocated using total fleet work order expenses. The costs of association dues have been excluded because they were unallowable according to A-87 guidelines. Property Management Property Management includes the costs of maintenance and utilities for the City's facilities, excluding the City's parks. Costs were allocated using total square feet. The City might consider modifying this allocation methodology going forward by first calculating the total facilities/utilities cost by building, and then distributing these costs among departments based on their proportional share of the occupied square feet of each building. The costs of capital and association dues have been excluded because they are unallowable according to A-87 guidelines. ••�>FC S GROUP www.fcsgroup.com City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 SECTION V: DEPARTMENT COST SCHEDULES •:>FC S GROUP www.fcsgroup.com City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Citywide Indirect Cost Pool Summary FY 2010-11 Actuals Costs allocated Total Citywide A. to ineligible Net total Total Citywide 87 Allocable indirect cost Citywide A-87 Fund Dept#LDepartment-Division-Function Allocable Costs Costs pools allocated cost 100 0500 Mayor&Council $ 178,437 $ - $ - I $ - 600 1000 City Mngmnt-City Manager $ 676,059 $ 598,135 $ _ (8,484) $ 589,651 600 1000 City Mngmnt-Web Services $ 85,736 $ 75,854 $ _ - $ 75,854 600 1100 Human Resources $ 648,656 $ 646,585 $ (15,575) $ 631,009 600 i 1200 Risk Mngmnt-Insurance Premiums $ 288,778 $ 288,778 $ (4,097) $ 284,681 600 1200 Risk Mngmnt-Claims&Misc $ 200,606 $ 199,916 $ (1,829) $ 198,086 600 1300 Design&Comm-Mail $ 119,852 $ 119,852 $ (2,458) $ 117,393 600 1300 Design&Comm-Graphics $ 244,800 $ 209,758 $ (6,078) $ 203,680 600 1 1300 Design&Comm-Copiers $ 63,463 $ 63,463 $ (3,366) $ 60,097 600 1500 Recorder/Records-Records Management $ 133,002 $ 130,449 $ (5,053) $ 125,396 600 1500 Recorder/Records-Council Support $ 155,844 $ - $ - $ - i 600 1500 Recorder/Records-Records Requests $ 12,397 $ 12,159 $ (1,183) $ 10,976 600 2000 Fin&Info Srvcs-Budget/CIP $ 113,167 $ 113,079 $ (232) $ 112,846 600 2100 Fin Ops-Fin Rprting/Mngmnt $ 73,598 $ 73,401 $ (558) $ 72,843 600 2100 Fin Ops-Accounting/GL $ 217,059 $ 216,478 $ (2,714) $ 213,764 600 2100 LFin Ops-AP $ 91,157 $ 90,913 $ (1,043) $ 89,870 600 2100 Fin Ops-Payroll $ 91,826 $ 91,580 $ (2,206) $ 89,374 600 2200 Utility Billing-Billing $ 415,063 $ 410,285 $ - $ 410,285 600 2200 Utility Billing-Meter Reading $ 215,093 $ 214,960 $ - $ 214,960 600 2300 IT-Support $ 1,042,979 $ 993,122 $ (12,497), $ 980,625 600 2300 IT- GIS $ 329,529 $ 267,814 $ (3,753) $ 264,061 600 2500 Contracts and Purchasing $ 237,063 $ 236,883 $ (4,711) $ 232,171 650 6300 Fleet Maintenance _ $ 226,780 $ 226,773 $ (1,266) $ 225,507 _ 650 6400 Property Management , $ 1,288,778 $ 1,211,049 $ - $ 1,211,049 Grand Total $ 7,149,721 $ 6,491,283 $ (77,105) $ 6,414,178 4/11/2012 Section V-Page 1 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools I On 1 FY 2010-11 Actuals I 1 Mayor&Council FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ $ - $ - $ - $ - $ - $ - $ - Remove indirect charges $ (58,524) $ (58,524) $ (58,524) $ 58,524 $ - Indirect charges from previous year's cost plan Total from Worksheet $ 236,961 $ 236,961 $ 236,961 $ (236,961) $ - See City Mgmt,Risk Mgmt,Council (Total $ 236,961 $ (58,524) $ 178,437 $ - II$ 178,437 II$ (178,437)11$ - II City Mngmnt-City Manager FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ _ - $ - $ - $ - $ - $ - $ _ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ Total from Worksheet $ 676,059 $ 676,059 $ 676,059 $ (77,924) $ 598,135 See City Mgmt,Risk Mgmt,Council (Total $ 676,059 I $ - I $ 676,059 I $ - II$ 676,059 11$ (77,924)11$ 598,135 II 4/11/2012 Section V-Page 2 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools I On I FY 2010-11 Actuals I I City Mngmnt-Web Services FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total from Worksheet $ 85,736 $ 85,736 $ 85,736 $ (9,882) $ 75,854 See City Mgmt,Risk Mgmt,Council Total $ 85,736 $ - $ 85,736 $ - II$ 85,736 11$ (9,882)11$ 75,854 11 Human Resources FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ 648,656 $ 648,656 $ 648,656 $ 648,656 Remove Advertising Costs $ - $ - $ (1,099) $ (1,099) Unallowable according to A87 guidelines Remove Dues Costs ' $ - $ - $ (972) $ (972) Unallowable according to A87 guidelines $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ Total from Worksheet $ - $ - $ - _ 'Total , $ 648,656 I $ - I $ 648,656 I $ - II$ 648,656 11$ (2,071)11$ 646,585 I] 4/11/2012 Section V-Page 3 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools I On 1 FY 2010-11 Actuals I I Risk Mngmnt-Insurance Premiums FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: General Liability $ 195,795 $ 195,795 $ 195,795 $ 195,795 Premium costs for FY 2011 Auto Liability&Physical Damage $ 59,508 $ 59,508 $ 59,508 $ 59,508 Property/Inland Marine $ 105,926 $ 105,926 $ 2,283 $ 108,209 $ 108,209 Moved flood insurance to property insurance All Other $ 10,767 $ 10,767 $ (2,283) $ 8,484 $ 8,484 Insurance discount $ (83,218) $ (83,218) $ (83,218) $ (83,218) Discount provided to City by insurer $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total from Worksheet $ 288,778 $ (288,778) $ - $ - $ - $ - See City Mgmt,Risk Mgmt,Council (Total $ 577,556 $ (288,778) $ 288,778 $ - II$ 288,778 I1$ - II$ 288,778 II Risk Mngmnt-Claims&Misc FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ - $ 76,209 $ 76,209 $ 76,209 Total from Worksheet $ 200,606 $ 200,606 $ (76,209) $ 124,397 $ (690) $ 123,707 See City Mgmt,Risk Mgmt,Council (Total $ 200,606 1 $ - 1 $ 200,606 I $ - II$ 200,606 11$ (690)11$ 199,916 II 4/11/2012 Section V-Page 4 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools I On FY 2010-11 Actuals 1 I Design&Comm-Mail FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Cityscape postage,permit fees,etc. $ - $ 43,279 $ 43,279 $ 43,279 Total from Worksheet $ 119,852 $ 119,852 $ (43,279) $ 76,573 $ - $ 76,573 See Design&Records Total $ 119,852 $ - $ 119,852 $ - II$ 119,852 II$ - 11$ 119,852 II Design&Comm-Graphics FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ _ - $ - $ - $ - $ - $ - $ _ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ Total from Worksheet $ 244,800 $ 244,800 $ 244,800 $ (35,042) $ 209,758 See Design&Records (Total $ 244,800 1 $ - 1 $ 244,800 1 $ - II$ 244,800 11$ (35,042)11$ 209,758 II 4/11/2012 Section V-Page 5 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools I On I FY 2010-11 Actuals I I Design&Comm-Copiers FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - Paper for all copiers/printers $ - $ 12,723 $ 12,723 $ 12,723 Total from Worksheet $ 63,463 $ 63,463 $ (12,723) $ 50,740 $ - $ 50,740 See Design&Records Total $ 63,463 $ - $ 63,463 $ - II$ 63,463 II$ - II$ 63,463 II Recorder/Records-Records Management FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ _ - $ - $ - $ - $ - $ - $ _ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ Total from Worksheet $ 133,002 $ 133,002 $ 133,002 $ (2,554) $ 130,449 See Design&Records (Total $ 133,002 I $ - I $ 133,002 I $ - II$ 133,00211$ (2,554)0$ 130,449 II 4/11/2012 Section V-Page 6 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools I I FY 2010-11 Actuals Recorder/Records-Council Support FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ $ $ F$$$$$$$$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total from Worksheet $ 155,844 $ 155.844 $ 155,844 $ (155,844) $ - See Design&Records ITotal $ 155,844 $ - $ 155,844 $ - I$ 155,844 If$ (155,844)11$ - II Recorder/Records-Records Requests FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - _ $ - $ - $ - _ $ - $ _ $ - $ - $ - $ - _ -1 $ $ $ - $ - • $ - $ $ $ - $ - $ Mir-s$ $ $ $ $ - $ - $ $ $ _ $ $$ _I$ Total from Worksheet $ 12,397 $ 12,397 $ 12.397 $ (2381 $ 12,159 See Desi.n&Records (Total $ 12,397 $ - $ 12,397 $ - II$ 12,397 II$ (238)11$ 12,159 I 4/11/2012 Section V-Page 7 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools I On FY 2010-11 Actuals 1 f Fin&Info Srvcs-Budget/ClP FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ $ $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total from Worksheet $ 113,167 $ 113,167 $ 113,167 $ (89) $ 113,079 See Finance&IT Total $ 113,167 $ - $ 113,167 $ - 11$ 113,167 11$ (89)11$ 113,079 11 Fin Ops-Fin Rprting/Mngmnt FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ Total from Worksheet $ 73,598 $ 73,598 $ 73,598 $ (197) $ 73,401 See Finance&IT (Total $ 73,598 1 $ - 1 $ 73,598 1 $ - II$ 73,598 11$ (197)11$ 73,401 g 4/11/2012 Section V-Page 8 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools I On FY 2010-11 Actuals I I Fin Ops-Accounting/GL FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ $ $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ $ $ - $ - $ - $ - $ - $ - $ - Total from Worksheet $ 217,059 $ 217,059 $ 217,059 $ (581) $ 216,478 See Finance&IT Total $ 217,059 $ - $ 217,059 $ - II$ 217,059 11$ (581)11$ 216,478 II Fin Ops-AP FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ _ - $ - $ - $ - $ - $ - $ _ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ $ _ - $ - $ $ $ - $ $ - $ - $ I $ - $ - $ - $ - $ - $ Total from Worksheet $ 91,157 $ 91,157 $ 91,157 $ (244) $ 90,913 See Finance&IT (Total $ 91,157 I $ - I $ 91,157 I $ - II$ 91,157 11$ (244)11$ 90,913 g 4/11/2012 Section V-Page 9 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools I On I FY 2010-11 Actuals I I Fin Ops-Payroll FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total from Worksheet $ 91,826 $ 91,826 $ 91,826 $ (246) $ 91,580 See Finance&IT (Total $ 91,826 $ - $ 91,826 $ - II$ 91,826 II$ (246)II$ 91,580 II Utility Billing-Billing FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ Printing and Mailing Billing Statements $ - $ 97,514 $ 97,514 $ 97,514 Provided by Bend Mailing Total from Worksheet $ 415,063 $ 415,063 $ (97,514) $ 317,549 $ (4,778) $ 312,771 See Finance&IT (Total $ 415,063 I $ - I $ 415,063 1 $ - II$ 415,063 II$ (4,778)11$ 410,285 II 4/11/2012 Section V-Page 10 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools FY 2010-11 Actuals Utility Billing-Meter Reading FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total from Worksheet $ 215,093 I $ 215,093 $ 215,093 $ (133) $ 214,960 See Finance&IT (Total $ 215,093 $ - $ 215,093 $ - 1$ 215,093 II$ (133)1I$ 214,960 II IT-Support FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - _ $ - $ - $ - _ $ - $ $ - $ - $ - $ - _ -1 $ $ $ - $ - • $ - $ $ - $ - $ $ $ $ $ $ $ - 1. $ $$ -1 __$$ $ _ - $ $ $ _ - $ $ $ _ - $ Total from Worksheet $ 1,042979 $ 1,042.979 $ 1,042,979 $ (49,857) $ 993.122 See Finance&IT (Total $ 1,042,979 $ - $ 1,042,979 $ - II$ 1,042,979 II$ (49,857)11$ 993,122 4/11/2012 Section V-Page 11 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools I On I FY 2010-11 Actuals I I IT- GIS FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ $ - $ $ - $ - $ - $ - $ - $ - $ - .$ - $ - $ - $ - $ - $ - .$ - $ - $ - $ - Total from Worksheet $ 329,529 $ 329,529 $ 329,529 $ (61,715) $ 267,814 See Finance&IT Total $ 329,529 $ - $ 329,529 $ - II$ 329,529 II$ (61,715)11$ 267,814 I Contracts and Purchasing FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ - $ - $ - $ $ - $ - $ _ - $ - $ - $ - $ - $ - $ _ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ - $ Total from Worksheet $ 237,063 $ 237,063 $ 237,063 $ (181) $ 236,883 See Finance&IT 'Total $ 237,063 I $ - I $ 237,063 I $ - II$ 237,063 11$ (181)11$ 236,883 II 4/11/2012 Section V-Page 12 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year A-87 allocation is Citywide Indirect Cost Pools I On I FY 2010-11 Actuals I 1 Fleet Maintenance FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ 226,780 $ 226,780 $ 226,780 $ 226,780 1 1$ - $ - $ - I H Remove dues&subscriptiongs $$ - $ $ $ (7) $ $ - (7) Potentially unallowalbe according to A87 guideliens _ $ $ $ $ - $ $ $ $ $ - $ $ $ - $ $ $ - $ - $ $ - $ - $ $ - $ - $ $ - $ $ Total from Worksheet $ - $ - $ - $ - rotal $ 226,780 $ - 1 $ 226,780 $ $ 226,780 II$ (7)11$ 226,773 I Property Management FY 2010-11 less:Non Subtotal:Costs Additional Citywide A-87 A-87 Allocable Operating Cost Categories Actuals Allocable Costs Considered Adjustments Allocable Costs Adjustments Costs Notes: Total $ 1,288,778 $ 1,288,778 $ 1,288,778 $ 1,288,778 •IF_$$$$$$$ _ $ $ Remove capital $ - $ (76,978) $ (76,97_ 8)sUnallowable according to A87 guidelines Remove dues&subscriptiongs $ - $ (750) $ (750) Potentially unallowalbe according to A87 guidelines $ $ $ $ $ $ $ $ Total from Worksheet $ - $ - $ - $ Total $ 1,288,778 $ - $ 1,288,778 $ - II$ 1,288,778 II$ (77,728)11$ 1,211,049 II Total $ 7,497,023 $ (347,302) $ 7,149,721 $ - $ 7,149,721 $ (658,438) $ 6,491,283 4/11/2012 Section V-Page 13 of 13 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 SECTION VI : SUMMARY OF INDIRECT COST ALLOCATION BASES AND PERCENTAGES •: FC S GROUP www.fcsgroup.com City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors FY 2010-11 Actuals 'Allocation Factor Inputs I 1 2 3 4 5 6 7 8 Total Actual Graphics Staff #of Records Department Name-Division-Function Fund Dept 0 Expenditures CIP budget FTEs Web Services #of Autos Property Value Time(Minutes) Requests Mayor&Council 100 0500 $ 236,961 5.20 _ 1,380 37 City Mngmnt-City Manager 600 1000 $ 676,059 $ - 4.30 15.09 - $ 328,822 28,900 6 City Mngmnt-Web Services 600 1000 $ 85,736 $ 0.80 1.91 - $ 41,700 3,665 _ 1 Human Resources 600 1100 $ 648,656 5.00 $ 288,184 IT 3,290. 11 Risk Mngmnt-Insurance Premiums 600 1200 $ 288,778 $ - 0.00 0.00 - $ - 0 0 Risk Mngmnt-Claims&Misc 600 1200 $ 200,606 $ - 1.50 0.00 - $ 288,184 1 665 9 Design&Comm-Mail 600 1300 $ 119,852 $ - 0.64 0.00 - $ 62,453 485. 1 Design&Comm-Graphics 600 1300 $ 244,800 $ _ 2.30 0.00 - $ 308,069 2,390. Design&Comm-Copiers 600 1300 $ 63,463 $ - 0.00 0.00 - $ - 0 c Recorder/Records-Records Management 600 1500 $ 133,002 $ 1.37 0.00 0 $ 228,635 1,254 2 Recorder/Records-Council Support 600 1500 $ 155,844 $ - 1.40 0.00 0 $ 267,900 1,470: w Recorder/Records-Records Requests 600 1500 $ 12,397 $ 0.13 0.00 0 $ 21,311 117' tj Fin&Info Srvcs-Budget/CIP 600 2000 $ 113,167 $ - 1.08 0.66 - $ 102,292 397 u Fin Ops-Fin Rprting/Mngmnt 600 2100 $ 73,598 $ 0.54 0.39 - $ 60,513 235; Fin Ops-Accounting/GL 600 2100 $ 217,059 $ - 2.17 1.15 - $ 178,469 692; 11 c Fin Ops-AP 600 2100 $ 91,157 $ _ 1.08 0.48 - $ 74,950 291 4 Fin Ops-Payroll 600 2100 $ 91,826 $ - 1.08 0.49 - $ 75,500 293, 4 Utility Billing-Billing 600 2200 $ 415,063 $ - 3.53 1.67 - $ 232,593 78:.. 3 Utility Billing-Meter Reading 600 2200 $ 215,093 $ 2.17 0.99 2 $ 137,929 47' 2 IT-Support 600 2300 $ 1,042,979 $ _ 5.05 3.00 1 $ 792,398 1,450' 2 IT-GIS 600 2300 $ 329,529 $ - 2.54 1.56 0 $ 412,822 I 755 1 Contracts and Purchasing 600 2500 $ 237,063 2.49 1.35 $ 208,778 810 12 Fleet Maintenance 650 6300 $ 226,780 2.60 5 $ 629,596 T Property Management 650 6400 $ 1,288,778 4.25 4 $ 2,293,935 City Campus Grounds Maintenance 6100 Municipal Court 100 1400 $ 534,606 4.05 0.00 $ 370,522 4,040 8 FIS Interim Plan 100 2400 Community Development Admin 100 3000 $ 440,447 2.00 2.18 $ 288,184 885 139 Building 230 3100 $ 1,127,737 7.20 7.85 6 $ 288,184 180 135 Current Planning 100 3200 $ 1,039,532 7.80 8.50 1 $ 288,184 1,685 Long Range Planning 100 3300 $ 1,049,209 7.00 7.63 $ 288,184 9,970 Development Engineering 100 3500 $ 286,082 1.60 1.74 2 $ 288,184 Downtown Redevelopment 100 3700 $ 126,281 1.00 1.09 $ 288,184 4,785 Police Administration 100 4000 $ 549,799 3.60 0.20 2 $ 864,551 2,055 21 Police Operations 100 4100 $ 7,311,462 53.50 2.97 45 $ 1,169,692 285 Support Services 100 4200 $ 5,564,582 33.00 1.83 23 $ 960,032 1,235 Library Administration 100 5000 $ 1,013,833 3.30 1.11 $ 6,400,877 5,115 Library Readers'Services 100 5100 $ 2,382,315 14.70 4.93 $ 6,246,324 8,390 Library Technical Services 100 5200 $ 742,288 6.50 2.18 $ 6,246,323 Library Circulation 100 5300 $ 1,432,839 14.30 4.79 $ 6,246,324 Social Svcs&Community Events 100 5900 $ 184,900 Public Works Administration 100 6000 $ 1,390,099 9.75 2.81 2 $ 4,482,122 890 30 Parks&Grounds 100 6100 $ 1,430,204 9.75 2.81 17 $ 8,626,803 1,040 Street Maintenance 200 6200 $ 1,089,622 7.00 2.01 11 $ 671,618 Project Engineering 100 6250 $ 1,521,681 11.80 3.40 3 $ 4,034,184 3,765 29 CIP/Transfers/Contingency 100 8000 $ 1,449,240 $ 12,513,853 Gas Tax Fund(Street Lights&Signals) 200 3600 $ 4,891,828 $ 6,588,672 City Gas Tax Fund 205 $ 2,556,296 $ 2,463,900 Electrical Inspection Fund 220 $ 175,000 Criminal Forfeiture Fund 240 4000/4200 $ - ▪ Urban Services TIF Fund 250 c Urban Services Fund 255 3400 C Tree Replacement Fund 260 $ 201,490 $ 574,500 a Bancroft Debt Service Fund 300 $ 1,046,494 o Dartmouth LID/CIP Fund 320 u Wall Street LID Fund 325 GO Debt Service Fund 350 $ 1,226,555 G Facilities Fund 400 $ 442,989 $ 8,320 Transportation Development Tax 405 $ 36,403 $ 36,403 Traffic Impact Fee 410 $ 83,524 $ 313,408 Underground Utility Fund 411 $ 15,051 $ 97,202 Street Maintenance Fee Fund 412 $ 1,261,409 $ 7,102,000 Parks Capital Fund 420 $ 13,029,387 $ - Parks Bond Fund 421 $ 9,234,768 Parks SDC Fund 425 6100 $ 2,546,367 $ 2,283,800 Tigard Triangle LID#1 Fund 450 Sanitary Sewer Fund 500 6600 $ 1,447,184 $ 1,387,500 5.25 1.51 10 $ 629,595 30. Stormwater Fund 510 6700 $ 1,499,708 $ 1,239,000 7.00 2.01 8 $ 629,595 400 Water Quality/Quantity Fund 511 6700 $ - 0.00 Water Fund 530 6250/6500 $ 8,587,263 $ 2,018,000 12.00 3.45 16 $ 20,366,491 4,625 Water SDC Fund 531 $ 25,000 $ 3,592,000 Water CIP Fund 532 $ 8,568,917 $ 69,450,097 = Recorder/Records-Elections Supervisor 600 1500 $ 15,822 0.15 0.00 $ 27,199 149 0 Fin&Info Srvcs-Passports/Business Licensinc 600 2000 $ 44,851 0.56 0.26 $ 40,541 1 157; 2 Insurance Fund 660 $ 213,890 Deferred Compensation 900 General Employees Pension 910 Urban Renewal Debt Srvc 930 $ 249,000 Urban Renewal Cap Improvements 940 9000 $ 280,818 $ 200,000 Trust Fund 980 Other Jurisdictions All Other 6.00 Grand Total-Allocation Factor Data $ 95,555,020 $ 109,868,655 274.05 100.00 159 $ 76,776,931 98,345! 481 Subtotal Indirect $ 7,208,245 $ - 51.24 28.74 13 $ 7,035,034 48,664 117 Subtotal Direct $ 88,346,775 $ 109,868,655 222.81 71.26 146 $ 69,741,897 49,681 364 4/11/2012 Section VI-Page 1 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Primary Allocation Percentages Allocation Factor Distribution I 1 2 3 I 4 I 5 I 6 7 8 Total Actual Graphics Staff #of Records Department Name-Division-Function Dept# Expenditures CIP budget FTEs Web Services #of Autos Property Value Time(Minutes) Requests Mayor&Council 100 0500 0.25% 0.00% 1.90% 0.00% 0.00% 0.00% 1.40% 7.69% City Mngmnt-City Manager 600 1000 0.71% 0.00% 1.57% 15.09% 0.00% 0.43% 29.39% 1.29% City Mngmnt-Web Services 600 1000 0.09% 0.00% 0.29% 1.91% 0.00% 0.05% 3.73% 0.16% Human Resources 600 1100 0.68% 0.00% 1.82% 0.00% 0.00% 0.38% 3.35% 2.29% Risk Mngmnt-Insurance Premiums 600 1200 0.30% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Risk Mngmnt-Claims&Misc 600 1200 0.21% 0.00%. 0.55% 0.00% 0.00% 0.38% 0.68% 1.87% Design&Comm-Mail 600 1300 0.13% 0.00% 0.23% 0.00% 0.00% 0.08% 0.49% 0.11% Design&Comm-Graphics 600 1300 0.26% 0.00% 0.84% 0.00% 0.00% 0.40% 2.43% 0.52% Design&Comm-Copiers 600 1300 0.07% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% e Recorder/Records-Records Management 600 1500 0.14% 0.00% 0.50% 0.00% 0.26% 0.30% 1.28% 0.00% a° Recorder/Records-Council Support 600 1500 0.16% 0.00% 0.51% 0.00% 0.31% 0.35% 1.49% 0.00% 5 Recorder/Records-Records Requests 600 1500 0.01% 0.00% 0.05% 0_00%. 0.02% 0.03% 0.12% 0.00% tj Fin&Into Srvcs-Budget/CIP 600 2000 0.12% 0.00% 0.40% 0.66% 0.00% 0.13% 0.40% 1.26% II Fin Ops-Fin Rprting/Mngmnt 600 2100 0.08% 0.00% 0.20% 0.39% 0.00% 0.08% 0.24% 0.75% Fin Ops-Accounting/GL 600 2100 0.23% 0.00% 0.79% 1.15% 0.00% 0.23% 0.70% 2.20% cc Fin Ops-AP 600 2100 0.10% 0.00% 0.40% 0.48% 0.00% 0.10% 0.30% 0.93% Fin Ops-Payroll 600 2100 0.10% 0.00% 0.40% 0.49% 0.00% 0.10% 0.30% 0.93% Utility Billing-Billing 600 2200 0.43% 0.00% 1.29% 1.67% 0.00% 0.30% 0.08% 0.65% Utility Billing-Meter Reading 600 2200 _ 0.23% 0.00% 0.79% 0.99% 1.26% 0.18% 0.05% 0.39% IT-Support 600 2300 _ 1.09% 0.00% 1.84% 3.00% 0.41% 1.03% 1.47% 0.41% IT-GIS 600 2300_ 0.34% 0.00% 0.93% 1.56% 0.22% 0.54% 0.77% 0.21% Contracts and Purchasing 600 2500 0.25% 0.00% 0.91% 1.35% 0.00% 0.27% 0.82% 2.58% Fleet Maintenance 650 6300 0.24% 0.00% 0.95% 0.00% 3.15% 0.82% 0.00% 0.00% Property Management 1 650. 6400 1.35% 0.00% 1.55% 0.00% 2.52% 2.99% 0.00% 0.00% City Campus Grounds Maintenance FI 6100 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% I 0.00% Municipal Court 100 1400 0.56% 0.00% 1.48% 0.00% 0.00% 0.48% 4.11% 1.66% FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Community Development Admin 100 3000 0.46% 0.00% 0.73% 2.18% 0.00% 0.38% 0.90% 28.90% Building 230 3100 _ 1.18% 0.00% 2.63% 7.85% 3.77% 0.38% 0.18% 28.07% Current Planning 100 3200_ 1.09% 0.00% 2.85% 8.50% 0.63% 0.38% 1.71% 0.00% Long Range Planning 100 3300 1.10% 0.00% 2.55% 7.63% 0.00% 0.38% 10.14% 0.00% Development Engineering 100 3500 0.30% 0.00% 0.58% 1.74% 1.26% 0.38% 0.00% 0.00% Downtown Redevelopment 100 3700 0.13% 0.00% 0.36% 1.09% 0.00% 0.38% 4.87% 0.00% Police Administration 100 4000 0.58% 0.00% 1.31% 0.20% 1.26% 1.13% 2.09% 4.37% Police Operations 100 4100 7.65% 0.00% 19.52% 2.97% 28:31% 1.52% 0.29% 0.00% Support Services 100 4200 5.82% 0.00% 12.04% 1.83% 14.47% 1.25% 1.26% 0.00% Library Administration 100 5000 _ 1.06% 0.00% 1.20% 1.11% 0.00% 8.34% 5.20% 0.00% Library Readers'Services 100 5100 2.49% 0.00% 5.36% 4.93% 0.00% 8.14% 8.53% 0.00% Library Technical Services 100 5200 _ 0.78% 0.00% 2.37% 2.18% 0.00% 8.14% 0.00% 0.00% Library Circulation 100 5300 1.50% 0.00% 5.22% 4.79% 0.00% 8.14% 0.00% 0.00% Social Svcs&Community Events 100 5900 _ 0.19% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Public Works Administration 100 6000 1.45% 0.00% 3.56% 2.81% 1.26% 5.84% 0.90% 6.24% Parks&Grounds 100 6100 1.50% 0.00% 3.56% 2.81% 10.70% 11.24% 1.06% 0.00% Street Maintenance 200 6200 1.14% 0.00% 2.55% 2.01% 6.92% 0.87% _ 0.00% 0.00% Project Engineering 100 6250 . 1.59% 0.00% 4.31% 3.40% 1.89% 5.25% 3.83% 6.03% CIP/Transfers/Contingency 100 8000 1.52% 11.39% 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% Gas Tax Fund(Street Lights&Signals) 200 3600 5.12% 6.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% City Gas Tax Fund 205 2.68% 2.24% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Electrical Inspection Fund 220 0.18% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Criminal Forfeiture Fund 240 4000/4200 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% a Urban Services TIF Fund 250 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% `w Urban Services Fund 255 3400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% ,E Tree Replacement Fund 260 _ 0.21% 0,52% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% a Bancroft Debt Service Fund 300 1.10% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% u Wall Street LID Fund 325_ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% E GO Debt Service Fund 350 1.28% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 6 Facilities Fund 400 0.46% 0.01% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Transportation Development Tax 405 0.04% 0.03% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Traffic Impact Fee 410 0.09% 0.29% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Underground Utility Fund 411 0.02% 0.09% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Street Maintenance Fee Fund 412 1.32% 6.46% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Parks Capital Fund 420 13.64% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Parks Bond Fund 421 9.66% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Parks SDC Fund 425 6100_ 2.66% 2.08% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Tigard Triangle LID#1 Fund 450 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Sanitary Sewer Fund 500 6600 1.51% 1.26% 1.92% 1.51% 6.29% 0.82% 0.03% 0.00% Stormwater Fund 510 6700 1.57% 1.13% 2.55% 2.01% 5.03% 0.82% 0.41% 0.00% Water Quality/Quantity Fund 511 6700 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Water Fund 530 6250/6500 8.99% 1.84% 4.38% 3.45% 10.07% 26.53% 4.70% 0.00% Water SDC Fund 531 0.03% 3.27% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Water CIP Fund 532 8.97% 63.21% 0.00% 0.00% 0.00% 0_00% 0.00% 0.00% Recorder/Records-Elections Supervisor 600 1500 0.02% 0.00% 0.05% 0.00% 0.00% 0.04% 0.15% 0.00% Fin&Info Srvcs-Passports/Business Licensint 600 2000_ 0.05% 0.00% 0.20% 0.26% 0.00% 0.05% 0.16% 0.50 Insurance Fund _ 660 0.22% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Deferred Compensation 900 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% General Employees Pension 910 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Debt Srvc 930 0.26% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Cap Improvements 940 9000 0.29% 0.18% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Trust Fund 980 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Other Jurisdictions 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% All Other 0.00% 0.00% 0.00% 6.00% 0.00% 0.00% 0.00% 0.00% Grand Total-Primary Allocation _ 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% I 100.00% Subtotal Indirect 7.54% 0.00% 18.70% 28.74% 8.15% 9.16% 49.48% 24.24% Subtotal Direct I 92.46% 100.00% 81.30% 71.26% 91.85% 90.84% 50.52% 75.76% Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. 4/11/2012 Section VI-Page 2 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Secondary Allocation Percentages Allocation Factor Distribution I 1 2 3 4 5 6 I 7 8 Dept Total Actual Graphics Staff it of Records Department Name-Division-Function # Dept it Expenditures CIP budget FTEs Web Services #of Autos Property Value Time(Minutes) Requests Mayor&Council 100 0500 '•City Mngmnt-City Manager 600 1000 :k• _ City Mngmnt-Web Services 600 1000 • • _ •_ _ _ _ _ _ Human Resources 600 1100 ••••••' Risk Mngmnt-Insurance Premiums 600 1200 Risk Mngmnt-Claims&Misc Design&Comm-Mail 600 1300 _ Design&Comm-Graphics 600 1300 Design&Comm-Copiers 600 1300 :•}; e Recorder/Records-Records Management 600 1500 y° Recorder/Records-Council Support 600 1500 _ .1: _ , Recorder/Records-Records Requests 600 1500 rj Fin&Info Srvcs-Budget/CIP 600 2000 :• •;t,• ✓ Fin Ops-Fin Rprting/Mngmnt _ 600 2100 • F-' Fin Ops Accounting/GL 600 2100 •••.'.'.•.'.'.•.' cc Fin Ops-AP 600 2100 •:•:•:•.•.:::.:::::::.::::•:•:•.•.•::::. :::•.•:•:•.:.:.:.:.:.: :.•. Fin Ops-Payroll 600 2100-- . . T•__,_-•T-•.-•-•_._._._r_._._._._.__._._,,..,_ : •-• •:-:-_Y Utility Billing-Billing 600 2200 :.1•'•' • _ _ Utility Billing-Meter Reading 600 2200 •••_•_ • • •.•.• •••••.• _ _ _ _ • ••IT-Support 600 2300 _ _ _ _ IT-GIS 600 2300 :;_•Contracts and Purchasing 600 2500 Fleet Maintenance 650 6300 _ _ Property Management 650 6400_ City Campus Grounds Maintenance Municipal Court 100 1400 _ 0.61% 0.00% _ 1.82% __ 0.00% 0.00% 0.53% 8.13% 2.20% FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Community Development Admin 100 3000_ 0.50% 0.00% 0.90% 3.06% 0.00% 0.41% 1.78% 38.14% Building 230 3100 1.28% 0.00% 3.23% 11.02% 4.11% 0.41% 0.36% 37.05% Current Planning 100 3200 1.18% 0.00% 3.50% 11.93% 0.68% 0.41% 3.39% 0.00% Long Range Planning 100 3300 _ 1.19% 0.00% 3.14% 10.71% 0.00% 0.41% 20.07% 0.00% Development Engineering 100 3500 0.32% 0.00% 0.72% 2.45% 1.37% 0.41% 0.00% 0.00% Downtown Redevelopment 100 3700 0.14% 0.00% 0.45% 1.53% 0.00% 0•41% 9.63% 0.00% Police Administration 100 4000 0.62% 0.00% 1.62% 0.28% 1.37% 1.24% 4.14% 5.76% Police Operations 100 4100 8.28% 0.00% 24.01% 4.17% 30.82% 1.68% 0.57% 0.00% Support Services 100 4200 6.30% 0.00% 14.81% 2.57% 15.75% 1.38% 2.49% 0.00% Library Administration 100 5000 1.15% 0.00% 1.48% 1.55% 0.00% 9.18% 10.30% 0.00% Library Readers'Services 100 5100 2.70% 0.00% 6.60% 6.91% 0.00% 8.96% 16.89% 0.00% Library Technical Services 100 5200 0.84% 0.00% 2.92% 3.06% 0.00% 8.96% 0.00% 0.00% Library Circulation _ 100 5300 1.62% 0.00% 6.42% 6.72% 0.00% 8.96% 0.00% _ 0.00% Social Svcs&Community Events 100 5900 0.21% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Public Works Administration 100 6000 1.57% 0.00% 4.38% 3.94% 1.37% 6.43% 1.79% 8.23% Parks&Grounds 100 6100 1.62% 0.00% 4.38% 3.94% 11.64% 12.37% 2.09% 0.00% Street Maintenance 200 6200 1.23% 0.00% 3.14% 2.83% 7•53% 0.96% 0.00% 0.00% Project Engineering 100 6250 1.72% 0.00% 5.30% 4.77% 2.05% 5.78% 7.58% 7.96% CIP/Transfers/Contingency 100 8000 1.64% 11.39% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Gas Tax Fund(Street Lights&Signals) 200 3600 5.54% 6.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% City Gas Tax Fund 205 _ 2.89% 2.24% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Electrical Inspection Fund 220 0.20% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Criminal Forfeiture Fund 240 4000/4200 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Services TIF Fund 250 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% c Urban Services Fund _ 255 3400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% C Tree Replacement Fund 260 0.23% 0.52% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% a Bancroft Debt Service Fund 300 1.18% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% u Wall Street LID Fund 325 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% E GO Debt Service Fund 350 1.39% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ a Facilities Fund 400 0.50% 0.01% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Transportation Development Tax 405 0.04% 0.03% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Traffic Impact Fee 410 0.09% 0.29% 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% Underground Utility Fund 411 0.02% 0.09% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Street Maintenance Fee Fund 412 1.43% 6.46% 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% Parks Capital Fund 420 I 14.75% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Parks Bond Fund 421 10.45% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Parks SDC Fund 425 6100 2.88% _ 2.08% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Tigard Triangle LID#1 Fund 450 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Sanitary Sewer Fund 500 6600 1.64% 1.26% 2.36% 2.12% 6.85% _ 0.90% 0.06% 0.00% _ Stormwater Fund 510 6700 1.70% 1.13% 3.14% 2.83% 5.48% _ 0.90% 0.81% 0.00% _ Water Quality/Quantity Fund 511 6700 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Water Fund 530 6250/6500 9.72% 1.84% 5.39% 4.85% 10.96% 29.20% 9.31% 0.00% _ Water SDC Fund 531 0.03% 3.27% 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% _ Water CIP Fund 532 9.70% 63.21% _ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Recorder/Records-Elections Supervisor 600 1500 0.02% 0.00% 0.07% 0.00% 0.00% 0.04% 0.30% 0.00% Fin&Info Srvcs-Passports/Business Licensinc 600 2000 0.05% 0.00% 0.25% 0.37% 0.00% 0.06% 0.32% 0.66% Insurance Fund 660 0.24% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Deferred Compensation 900 _ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% General Employees Pension 910 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Debt Srvc 930 _ 0.28% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% Urban Renewal Cap Improvements 940 9000 0.32% 0.18% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Trust Fund 980 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Other Jurisdictions 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% All Other I 0.00% 0.00% 0.00% 8.42% 0.00% 0.00% 0.00% 0.00% Grand Total-Secondary Allocation _ 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Subtotal Indirect 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Subtotal Direct 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. 4/11/2012 Section VI-Page 3 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors FY 2010-11 Actuals IIAllocation Factor Inputs(cont.) 9 10 11 II 12 13 14 15 16 Time on Records 9 of Help Desk P-Card Department Name-Division-Function Fund Dept 9 Requests Journal Entries Utility Accounts Meter Reading #of Computers Printers/Copiers Tickets Transactions Mayor&Council 100 0500 1 135 10 114 City Mngmnt-City Manager 600 1000 62 8 0.9 46 88 City Mngmnt-Web Services 600 1000 8 1 0.1 6 11 Human Resources 600 1100 63 9 1.5 141 60 Risk Mngmnt-Insurance Premiums 600 1200 - 0 0.0 0 0 Risk Mngmnt-Claims&Misc 600 1200 92 3 0.5 41 72 Design&Comm-Mail 600 1300 19 1 0.2 3 27 Design&Comm-Graphics 600 1300 91 4 1.2 19 134 Design&Comm-Copiers 600 1300 - 0 0.0 0 c Recorder/Records-Records Management 600 1500 28 3 0.7 20 a° Recorder/Records-Council Support 600 1500 33 3 0.8 23 w Recorder/Records-Records Requests 600 1500 3 0 0.1 2 tj Fin&Info Srvcs-Budget/CIP 600 2000 1 53 3 0.6 41 22 u Fin Ops-Fin Rprting/Mngmnt 600 2100 1 48 2 0.3 24 13 Fin Ops-Accounting/GL 600 2100 2 4,413 6 1.0 71 38 c Fin Ops-AP 600 2100 1 2 0.4 30 16 Fin Ops-Payroll 600 2100 1 2 0.4 30 16 Utility Billing-Billing 600 2200 1 50 8 1.3 0 42 Utility Billing-Meter Reading 600 2200 1 30 5 0.7 0 25 IT-Support 600 2300 0 180 15 2.0 290 316 IT-GIS 600 2300 0 94 8 1.0 151 164 Contracts and Purchasing 600 2500 3 21 7 1 55 9 Fleet Maintenance 650 6300 97 4 1 68 108 Property Management 650 6400 818 7 1 121 683 City Campus Grounds Maintenance 6100 Municipal Court 100 1400 1 186 7 1 42 30 FIS Interim Plan 100 2400 Community Development Admin 100 3000 67 205 3 4 67 107 Building 230 3100 12 262 12 5 149 119 Current Planning 100 3200 220 13 160 87 Long Range Planning 100 3300 268 11 1 67 207 Development Engineering 100 3500 177 3 70 44 Downtown Redevelopment 100 3700 151 2 42 Police Administration 100 4000 2 294 5 39 234 Police Operations 100 4100 345 77 87 343 Support Services 100 4200 484 48 466 536 Library Administration 100 5000 245 35 4 109 160 Library Readers'Services 100 5100 674 29 12 356 1,128 Library Technical Services 100 5200 500 9 3 30 684 Library Circulation 100 5300 156 20 3 11 32 Social Svcs&Community Events 100 5900 1 Public Works Administration 100 6000 8 326 26 5 146 265 Parks&Grounds 100 6100 413 8 2 20 545 Street Maintenance 200 6200 253 6 15 177 Project Engineering 100 6250 25 339 22 6 108 180 CIP/Transfers/Contingency 100 8000 29 Gas Tax Fund(Street Lights&Signals) 200 3600 133 City Gas Tax Fund 205 71 Electrical Inspection Fund 220 8 Criminal Forfeiture Fund 240 4000/420' ▪ Urban Services TIF Fund 250 c Urban Services Fund 255 3400 C Tree Replacement Fund 260 1 9 a Bancroft Debt Service Fund 300 18 o Dartmouth LID/CIP Fund 320 _ u Wall Street LID Fund 325 I GO Debt Service Fund 350 4 G Facilities Fund 400 I 66 Transportation Development Tax 405 I 1 Traffic Impact Fee 410 I 6 Underground Utility Fund 411 2 Street Maintenance Fee Fund 412 32 14,080 Parks Capital Fund 420 74 Parks Bond Fund 421 17 Parks SDC Fund 425 6100 21 _ Tigard Triangle LID#1 Fund 450 Sanitary Sewer Fund 500 6600 261 13,358 11,458 12 1 126 Stormwater Fund 510 6700 301 13,914 4 26 243 Water Quality/Quantity Fund 511 6700 1 Water Fund 530 6250/6501 419 19,796 19,796 13 73 436 Water SDC Fund 531 3 Water CIP Fund 532 73 Recorder/Records-Elections Supervisor 600 1500 0 3 0.1 0.0 2.3 Fin&Info Srvcs-Passports/Business Licensinc 600 2000 0 0 1.3 0.2 16.1 8.5 Insurance Fund 660 3 Deferred Compensation 900 General Employees Pension 910 4.1160 Urban Renewal Debt Srvc 930 1 Urban Renewal Cap Improvements 940 9000 2 Trust Fund 980 Other Jurisdictions All Other Grand Total-Allocation Factor Data 149 13,394 61,148 31,254 476 63 3,402 7,737 Subtotal Indirect 33 6,338 - - 110 17 1,344 2,001 Subtotal Direct 116 7,056 61,148 31,254 365 46 2,058 5,736 4/11/2012 Section VI-Page 4 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Primary Allocation Percentages IlAllocation Factor Distribution(cont.) 9 10 11 II 12 13 14 15 16 Time on Records #of Help Desk P-Card 'Department Name-Division-Function Dept# Requests Journal Entries Utility Accounts Meter Reading #of Computers Printers/Copiers Tickets Transactions Mayor&Council 100 0500 9.73% 1.01% 0.00% 0.00% 2.01% 0.00% 0.00% 1.47% City Mngmnt-City Manager 600 1000 1.34% 0.46% 0.00% 0.00% 1.66% 1.41% 1.36% 1.14% City Mngmnt-Web Services 600 1000 0.17% 0.06% 0.00% 0.00% 0.31% I 0.18% 0.17% 0.14% Human Resources 600 1100 1.51% L 0.47% 0.00% 0.00% 1.93% 2.44% 4.14% 0.78% Risk Mngmnt-Insurance Premiums 600 1200 0.00% ll 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% Risk Mngmnt-Claims&Misc 600 1200 1.51%_ 0.69% 0.00% 0.00% _ 0.58% 0.73% 1.21% 0.93% Design&Comm-Mail 600 1300 0.06% 0.14% 0.00% 0.00% _ 0.25% 0.38% 1.13% 0.35% Design B Comm-Graphics 600 1300 0.28% 0.68% 0.00% 0.00% 0.89% 1.88% 5.60% 1.73% Design&Comm-Copiers 600 1300 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% p Recorder/Records-Records Management 600 1500 0.00% 0.21% - 0.00% 0.00% 0.53% 1.05% 0.00% 0.25% 2 Recorder/Records-Council Support 600 1500 0.00% 0.25% 0.00% 0.00% I 0.54% 1.23% 0.00% 0.30% 9 Recorder/Records-Records Requests 600 1500 0.00% 0.02% 0.00% 0.00% 0.05% 0.10% 0.00% 0.02% t' Fin&Info Srvcs-Budget/CIP 600 2000 0.83% 0.40% 0.00% _ 0.00% _ 0.68% 0.92% 1.20% 0.28% u Fin Ops-Fin Reding/Mngmnt 600 2100 0.49% 0.36% 0.00% 0.00% _ 0.40% 0.54% 0.71% 0.16% Fin Ops-Accounting/GL 600 2100 1.45% 32.95% 0.00% _ 0.00% _ 1.19% 1.60% 2.09% 0.49% cc Fin Ops-AP 600 2100 0.61% 0.00% 0.00% 0.00% 0.50% 0.67% 0.88% 0.20% Fin Ops-Payroll 600 2100 0.62% 0.00% 0.00% 0.00% 0.50% 0.68% 0.88% 0.21% Utility Billing-Billing 600 2200 0.95% 0.37% 0.00% 0.00% 1.73% 1.99% 0.00% 0.54% _ Utility Billing-Meter Reading 600 2200 0.56% 0.22% 0.00% _ 0.00% I 1.03% 1.18% 0.00% 0.32% IT-Support 600 2300 0.33% 1.34% 0.00% _ 0.00% 3.10% 3.13% 8.52% 4.08% IT-GIS 600 2300 0.17% 0.70% 0.00% _ 0.00% _ 1.61% 1.63% 4.44% 2.13% Contracts and Purchasing 600 2500 1.70% 0.16% 0.00% 0.00% 1.39% 1.59% 1.62% 0.12% Fleet Maintenance 650 6300 0.00% 0.72% 0.00% 0.00% 0.84% 1.59% 2.00% 1.40% Property Management 650 6400 0.00% 6.11% 0.00% 0.00% 1.47% 1.59% - 3.56% 8.83% City Campus Grounds Maintenance 6100 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Municipal Court 100 1400 0.67% 1.39% 0.00% 0.00% 1.56% 1.59% 1.23% 0.39% FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Community Development Admin 100 3000 44.97% 1.53% 0.00% _ 0.00% _ 0.68% 6.35% 1.97% 1.38% Building 230 3100 8.05% 1.96% 0.00% 0.00% 2.45% 7.94% 4.38% 1.54% Current Planning 100 3200 0.00% 1.64% 0.00% _ 0.00% _ 2.65% 0.00% 4.70% 1.12% _ Long Range Planning 100 3300 0.00% 2.00% 0.00% 0.00% 2.38% 1.59% 1.97% 2.68% Development Engineering 100 3500 0.00% 1.32% 0.00% _ 0.00% 0.54% 0.00% 2.06% 0.57% Downtown Redevelopment 100 3700 0.00% 1.13% 0.00% _ 0.00% 0.34% 0.00% 0.00% 0.54% Police Administration 100 4000 1.34% 2.20% 0.00% _ 0.00% 1.09% 0.00% 1.15% 3.02% Police Operations 100 4100 0.00% 2.58% 0.00% 0.00% _ 16.23% 0.00% 2.56% 4.43% Support Services 100 4200 0.00% 3.61% 0.00% _ 0.00% 10.01% 0.00% 13.70% 6.93% _ Library Administration 100 5000 0.00% 1.83% 0.00% 0.00% 7.26% 6.35% 3.20% 2.07% Library Readers'Services 100 5100 0.00% 5.03% 0.00% _ 0.00% 6.10% 19.05% 10.46% 14.58% Library Technical iulaoServices 100 5200 _ 0.00% 3.73% 0.00% 0.00% 1.89% 4.76% 0.88% 8.84%Library Circulation 100 5300 0.00% 1.16% 0.00% _ 0.00% 4.21% 4.76% 0.32% 0.41% Social Svcs&Community Events 100 5900 0.00% 0.01% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00 Public Works Administration 100 6000 5.54% 2.43% 0.00% 0.00% 5.47% 7.94% 4.29% 3.43% Parks&Grounds 100 6100 0.00% 3.08% I 0.00% 0.00% 1.68% 3.17% 0.59% 7.04% _ Street Maintenance 200 6200 0.00% 1.89% 0.00% _ 0.00% 1.26% 0.00% 0.44% 2.29% _ Project Engineering 100 6250 16.78% 2.53% 0.00% 0.00% 4.63% 9.52% 3.17% 2.33% _ CIP/Transfers/Contingency 100 8000 0.00% 0.22% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ Gas Tax Fund(Street Lights&Signals) 200 3600 0.00% 0.99% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ City Gas Tax Fund 205 0.00% 0.53% I 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ Electrical Inspection Fund 220 0.00% 0.06% I 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ Criminal Forfeiture Fund 240 4000/4201 0.00% 0.00% I 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% Urban Services TIF Fund 250 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% `w Urban Services Fund 255 3400 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ .E Tree Replacement Fund 260 0.00% 0.07% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% a Bancroft Debt Service Fund 300 0.00% 0.13% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% u Wall Street LID Fund 325 0.00% 0.00% I 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% 2 GO Debt Service Fund 350 0.00% 0.03% I 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ 3 Facilities Fund 400 0.00% 0.49% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% _ Transportation Development Tax 405 0.00% 0.01%0.00% 0.00% 0.00% 0.00% 0.00% 0.00% TrafficImpact Fee 410 0.00% I 0.04% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00 - Underground Utility Fund 411 0.00% 0.01% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ Street Maintenance Fee Fund 412 0,00% 0.24% I 23.03% 0.00% 0.00% 0.00% 0.00% 0.00% _ Parks Capital Fund 420 0.00% 0.55% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ Parks Bond Fund 421 0.00% 0.13% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% Parks SDC Fund 425 6100 0.00%_ 0.16% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% Tigard Triangle LID#1 Fund 450 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% _ Sanitary Sewer Fund 500 6600 0.00% 1.95% I 21.85% 36.66% 2.52% 0.00% 0.03% 1.63% _ Stormwater Fund 510 6700 0.00% 2.25% I 22.75% _ 0.00% 0.84% 0.00% 0.76% 3.14% _ Water Quality/Quantity Fund 511 6700 0.00% 0.00% [ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00 Water Fund 530 6250/6501 0,00% 3.13% 32.37% 63.34% 2.73% 0.00% 2.15% 5.64% Water SDC Fund 531 0.00% 0.02% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ Water CIP Fund 532 0.00% 0.55% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ Recorder/Records-Elections Supervisor 600 1500 0.00% 0.02% 0.00% _ 0.00% 0.00% 0.12% 0.00% 0.03% _ Fin&Info Srvcs-Passports/Business Licensing 600 2000 0.33% 0.00% I_ 0.00% 0.00% 0.27% 0.36% 0.47% 0.11 - Insurance Fund 660 0.00% 0.02% I 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ Deferred Compensation 900 0.00% 0.00% I 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ General Employees Pension 910 0.00% 0.00% I 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ Urban Renewal Debt Srvc 930 0,00% 0.01%T 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ Urban Renewal Cap Improvements 940 9000 0.00% 0.01% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ Trust Fund 980 0.00% 0.00% 1 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ Other Jurisdictions 0.00% 0.00% I 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ All Other 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ Grand Total-Primary Allocation I 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Subtotal Indirect 1 22.32% 47.32% 0.00% 0.00% 23.19% 26.50% 39.50% 25.86% Subtotal Direct 77.68% 52.68% 100.00% 100.00% 76.81% 73.50% 60.50% 74.14% Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. 4/11/2012 Section VI-Page 5 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Secondary Allocation Percentages 1 (°Allocation Factor Distribution(cont.) 9 10 11 II 12 13 1 14 15 16 Dept Time on Records it of Help Desk P-Card Department Name-Division-Function # Dept# Requests Journal Entries Utility Accounts Meter Reading it of Computers Printers/Copiers Tickets Transactions Mayor&Council 100 0500 • City Mng •�• •.- • mnt-City Manager 600 1000 _ City Mngmnt-Web Services 600 1000 _ _ • Human Resources 600 1100 •Y Risk Mngmnt-Insurance Premiums 600 1200 ' -�- :• .' - Risk Mngmnt-Claims&Miss 600 1200 G _ Design&Comm-Mail 600 1300 Design&Comm-Graphics 600 1300 _ Design&Comm-Copiers 600 1300 _ •;_ �; e Recorder/Records-Records Management 600 1500 y° Recorder/Records-Council Support 600 1500 _•__ _• Z Recorder/Records-Records Requests 600 1500 rj Fin&Info Srvcs-Budget/CIP 600 2000 ;• ;_t :;,� u Fin Ops-Fin Rprting/Mngmnt _ 600 2100 •. •. . F2 Fin Ops Accounting/GL 600 2100 •.••'.'.•,••••••'.• • cc Fin Ops-AP 600 2100 Fin Ops-Payroll 600 2100 -:-.2•14-.4-:414.;;;;.;y;;;; T;T ;;;;y,;;;;; ;•y�'•;•Utility Billing-Billing 600 2200 Utility Billing-Meter Reading 600 2200 _ _• _ __ _ _ _ _ _ _ IT-Support 600 2300 • IT GIS 600 2300 •••'•'•••• •' _ _ _ _ _ _____ Contracts and Purchasing 600 2500 .•;•.•.•.•'•'•.•.• Fleet Maintenance 650 6300 •_• Property Management 650 6400 City Campus Grounds Maintenance Municipal Court 100 1400 0.86% 2.64% 0.00% 0.00% 2.04% 2.16% 2.04% 0.52% FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Community Development Admin 100 3000 57.89% 2.91% 0.00% 0.00% 0.89% 8.64% 3.26% 1.87% Building 230 3100 10.37% 3.71% 0.00% 0.00% 3.19% 10.80% 7.24% 2.07% Current Planning 100 3200 0.00% _ 3.12% 0.00% 0.00% 3.45% 0.00% 7.77% 1.52% Long Range Planning 100 3300 0.00% _ 3.80% 0.00% 0.00% 3.10% 2.16% 3.26%. 3.61% Development Engineering 100 3500 0.00% 2.51% 0.00% 0.00% 0.71% 0.00% 3.40% 0.77% Downtown Redevelopment 100 3700 0.00% 2.14% 0.00% _ 0.00% 0.44% 0.00% 0.00% 0.73% Police Administration 100 4000 1.73% 4.17% 0.00% _ 0.00% 1.42% 0.00% 1.89% 4.08% Police Operations 100 4100 0.00% 4.89% 0.00% 0.00% 21.14% 0.00% 4.23% 5.98% Support Services 100 4200_ 0.00% 6.86% 0.00% 0.00% 13.04% 0.00% 22.64% 9.34% Library Administration 100 5000 0.00% 3.47% 0.00% 0.00% 9.45% 8.64% 5.30% 2.79% Library Readers'Services 100 5100 0.00% 9.55% _0.00% 0.00% 7.94% 25.91% 17.30% 19.67% Library Technical Services 100 5200 0.00% 7.09% 0.00% _ 0.00% 2.46% 6.48% 1.46% 11.92% Library Circulation 100 5300 0.00% 2.21% 0.00% 0.00% 5.48% 6.48% 0.53% 0.56% _ Social Svcs&Community Events 100 5900 0.00% 0.01% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Public Works Administration 100 6000 7.13% 4.62% 0.00% 0.00% 7.12% 10.80% 7.09% 4.62% Parks&Grounds 100 6100 _0.00% i 5.85% 0.00% 0.00% 2.19% 4.32% 0.97% 9.50% Street Maintenance 200 6200 0.00% 3.59% 0.00% _ 0.00% 1.64% 0.00% 0.73% 3.09% Project Engineering 100 6250 21.60% 4.80% 0.00% 0.00% 6.02% 12.96% 5.25% 3.14% CIP/Transfers/Contingency 100 8000 0.00% 0.41% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Gas Tax Fund(Street Lights&Signals) 200 3600 0.00% 1.88% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% City Gas Tax Fund 205 0.00% 1.01% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Electrical Inspection Fund 220 0.00% 0.11% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Criminal Forfeiture Fund _ 240 4000/4204, 0.00% 0.00% _0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Services TIF Fund 250 0.00% 0.00% _0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% c Urban Services Fund _ 255 3400 __0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% C Tree Replacement Fund 260 0.00% 0.13% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% a Bancroft Debt Service Fund 300 0.00% 0.26% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% u Wall Street LID Fund 325 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% E GO Debt Service Fund 350 0.00% 0.06% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% a Facilities Fund 400 0.00% _ 0.94% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Transportation Development Tax 405 0.00% 0.01% _0.00% _ 0.00% _ 0.00% 0.00% 0.00% _ 0.00% Traffic Impact Fee 410 0.00% 0.09% 0.00% __ 0.00% 0.00% 0.00% 0.00% 0.00% Underground Utility Fund 411 0.00% 0.03% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Street Maintenance Fee Fund 412 0.00% 0.45% 23.03%_ 0.00% 0.00% 0.00% 0.00% 0.00% Parks Capital Fund 420 I 0.00% 1.05% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Parks Bond Fund 421 _ 0.00% 0.24% 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% Parks SDC Fund 425 6100 0.00% 0.30% 0.00% _ 0.00% 0.00% _ 0.00% 0.00% 0.00% Tigard Triangle LID#1 Fund 450 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% _ 0.00% Sanitary Sewer Fund 500 6600 0.00% 3.70% 21.85% __ 36.66% 3.29% 0.00% 0.05% 2.20% Stormwater Fund 510 6700 0.00% 4.27% 22.75% _ 0.00% 1.10% 0.00% 1.26% 4.24% Water Quality/Quantity Fund 511 6700 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Water Fund 530 6250/6500°_0.00% _ 5.94% 32.37% 63.34% 3.56% 0.00% 3.55% Water SDC Fund 531 0.00% 0.04% 0.00% _ 0.00% 0.00% 0.00% _ 0.00% 0.00% Water CIP Fund 532 0.00% 1.03% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Recorder/Records-Elections Supervisor 600 1500 0.00% 0.05% 0.00% _ 0.00% 0.00% 0.17% 0.00% 0.04% Fin&Info Srvcs-Passports/Business Licensim 600 2000 0.43% 0.00% 0.00% 0.00% 0.35% 0.49% 0.78% 0.15% Insurance Fund 660 0.00% _ 0.04% _0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% Deferred Compensation 900 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% General Employees Pension 910 _ 0.00% 0.00% a00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Debt Srvc 930 0.00% 0.01% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Cap Improvements 940 9000 0.00% 0.03% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Trust Fund 980 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Other Jurisdictions 0.00% 0.00% 0.00% _ 0.00% _ 0.00% 0.00% 0.00% _ 0.00% All Other - 0.00% r 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Grand Total-Secondary Allocation 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Subtotal Indirect 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Subtotal Direct 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Check O.K. 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Check O.K. 4/11/2012 Section VI-Page 6 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors FY 2010.11 Actuals °Allocation Factor Inputs(cont.) 17 18 19 20 21 22 ° 23 24 Fleet Work Order Other Insurance Total Copier Department Name-Division-Function Fund Dept# Expenses #of POs $of POs #of Invoices Utiltiy Revenues Costs , Agenda Items Costs Mayor&Council 100 0500 2 $ 6,038 130 15 $ 3,210 City Mngmnt-City Manager 600 1000 120 12 $ 985 City Mngmnt-Web Services 600 1000 15 2 $ - Human Resources 600 1100 129 14 $ 1,562 Risk Mngmnt-Insurance Premiums 600 1200 0 $ - 0 0 $ 1,349 Risk Mngmnt-Claims&Misc 600 1200 0 $ - 94 4 $ - Design&Comm-Mail 600 1300 $ 143 1 $ 2,626 129 2 $ 382 Design&Comm-Graphics 600 1300 $ 707 5 $ 12,953 634 7 $ - Design&Comm-Copiers 600 1300 $ - 0 $ - 0 0 $ - c Recorder/Records-Records Management 600 1500 $ 1,867 0 $ 1,489 29 4 $ 2,331 a° Recorder/Records-Council Support 600 1500 $ 2,187 0 $ 1,745 34 4 $ - w Recorder/Records-Records Requests 600 1500 $ 174 0 $ 139 3 0 $ - tj Fin&Info Srvcs-Budget/CIP 600 2000 $ - 1 $ 20,000 84 2 $ 1,241 Fin Ops-Fin Rprting/Mngmnt 600 2100 $ - 5 $ 2,617 50 1 $ 151 Fin Ops-Accounting/GL 600 2100 0.00 146 3 $ 1,783 c Fin Ops-AP 600 2100 $ - 61 1 $ - Fin Ops-Payroll 600 2100 $ - 62 1 $ - Utility Billing-Billing 600 2200 $ 46,707 1 $ 1,204 63 4 $ 2,805 Utility Billing-Meter Reading 600 2200 $ 27,697 1 $ 714 37 2 $ IT-Support 600 2300 $ 2,775 1 $ 47,164 310 7 $ 351 IT-GIS 600 2300 $ 1,445 1 $ 24,571 162 4 $ - Contracts and Purchasing 600 2500 13 3 $ 375 Fleet Maintenance 650 6300 $ 4,936 185 $ 6,946 $ - Property Management 650 6400 7 $ 56,878 1,343 $ 1 City Campus Grounds Maintenance 6100 $ - Municipal Court 100 1400 64 $ 223 FIS Interim Plan 100 2400 $ - Community Development Admin 100 3000 190 $ 1,390 Building 230 3100 $ 5,247 117 2 $ 2,256 Current Planning _ 100 3200 $ 2,037 121 47 $ 3,515 Long Range Planning 100 3300 2 $ 83,726 183 62 $ 2,888 Development Engineering _ 100 3500 38 $ 39 Downtown Redevelopment 100 3700 54 $ 13 Police Administration 100 4000 $ 14,165 1 $ 27,663 348 25 $ 3,767 Police Operations 100 4100 $ 179,842 3 $ 60,369 835 $ 4,192 Support Services 100 4200 2 $ 37,451 684 $ 363 Library Administration 100 5000 $ 770 209 2 $ 3,041 Library Readers'Services 100 5100 2,305 $ - Library TechnicalServices 100 5200 403 $ - Library Circulation 100 5300 92 $ 639 Social Svcs&Community Events 100 5900 23 $ - Public Works Administration 100 6000 2 $ 1,880 290 36 $ 6,006 Parks&Grounds 100 6100 $ 16,356 4 $ 84,302 603 $ 1,438 $ - Street Maintenance 200 6200 $ 9,614 1 $ 4,614 341 $ - Project Engineering 100 6250 $ 6,707 3 $ 22,814 175 58 $ 5,869 CIP/Transfers/Contingency 100 8000 1 $ 1,940 52 $ - Gas Tax Fund(Street Lights&Signals) 200 3600 2 $ 2,623,954 797 $ - City Gas Tax Fund 205 33 $ - Electrical Inspection Fund 220 $ - Criminal Forfeiture Fund 240 4000/4200 $ - Urban Services TIF Fund 250 $ - c Urban Services Fund 255 3400 $ - C Tree Replacement Fund 260 84 $ - a Bancroft Debt Service Fund 300 7 $ - o Dartmouth LID/CIP Fund 320 $ - u Wall Street LID Fund 325 $ - GO Debt Service Fund 350 2 $ - G Facilities Fund 400 31 $ - Transportation Development Tax 405 $ - Traffic Impact Fee 410 10 $ - Underground Utility Fund 411 9 $ - Street Maintenance Fee Fund 412 15 $ 1,176,062 $ - Parks Capital Fund 420 1 $ 1,200 30 $ - Parks Bond Fund 421 9 $ - Parks SDC Fund 425 6100 18 $ - Tigard Triangle LID#1 Fund 450 $ - Sanitary Sewer Fund 500 6600 $ 18,329 2 $ 14,211 338 $ 1,035,273 $ - Stormwater Fund 510 6700 $ 17,313 6 $ 56,128 497 $ 2,186,417 $ - Water Quality/Quantity Fund 511 6700 $ - Water Fund 530 6250/6500 $ 32,545 6 $ 79,595 1,234 $ 8,918,133 $ 100 18 $ - Water SDC Fund 531 7 $ - Water CIP Fund 532 69 $ - Recorder/Records-Elections Supervisor 600 1500 222.1 3.4 0 $ - Fin&Into Srvcs-Passports/Business Licensinc 600 2000 33.2 1 $ - Insurance Fund 660 $ - Deferred Compensation 900 $ - General Employees Pension 910 $ - Urban Renewal Debt Srvc 930 $ - Urban Renewal Cap Improvements 940 9000 1 $ 13,558 32 18 $ - Trust Fund 980 $ - Other Jurisdictions $ - All Other 73 $ 11 Grand Total-Allocation Factor Data $ 391,785 63 $ 3,291,541 14,291 $ 13,315,885 $ 8,484 364 $ 50,740 Subtotal Indirect $ 88,638 26 $ 178,138 3,832 $ - $ 6,946 94 $ 16,527 Subtotal Direct $ 303,147 37 $ 3,113,403 10,459 $ 13,315,885 $ 1,538 270 $ 34,213 4/11/2012 Section VI-Page 7 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Primary Allocation Percentages IlAllocation Factor Distribution(cont.]. 17 18 19 20 21 22 II 23 24 Fleet Work Order Other Insurance Total Copier Department Name-Division-Function Dept# Expenses #of POs $of POs #of Invoices Utiltiy Revenues Costs Agenda Items Costs Mayor&Council 100 0500 0.00% 3.18% 1 0.18% 0.91% 0.00% 0.00% 4.11% 6.33% City Mngmnt-City Manager 600 1000 0.00% 0.00% 0.00% 0.84% 0.00% 0.00% 3.40% 1.94% City Mngmnt-Web Services 600 1000 _ 0.00% 0.00% 0.00% 0.11% 0.00% 0.00% 0.63% 0.00% Human Resources 600 1100 0.00% 0.00% 0.00% 0.90% 0.00% 0.00% 3.95% 3.08% Risk Mngmnt-Insurance Premiums 600 1200 _ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2.66% Risk Mngmnt-Claims&Misc 600 1200 _ 0.00% 0.00% 0.00% 0.66% 0.00% 0.00% 1.18% 0.00% Design&Comm-Mail 600 1300 0.04% 1.61% 0.08% 0.90% 0.00% 0.00% 0.51% 0.75% Design&Comm-Graphics 600 1300 0.18% 7.92% 0.39% 4.44% 0.00% 0.00% 1.82% 0.00% Design&Comm-Copiers 600 1300 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% e Recorder/Records-Records Management 600 1500 0.48% 0.67% 0.05% 0.20% 0.00% 0.00% 1.08% 4.60% a° Recorder/Records-Council Support 600 1500 _0.56% 0.78% 0.05% 0.24% 0.00% 0.00% 1.11% 0.00% % Recorder/Records-Records Requests 600 1500 0.04% 0.06% 0.00% 0.02% 0.00% 0.00% 0.11% 0.00% t3 Fin&Info Srvcs-Budget/CIP 600 2000 0.00% 1.59% 0.61% 0.59% 0.00% 0.00% 0.44% 2.45% Fin Ops-Fin Rprting/Mngmnt 600 2100 _ 0.00% 7.94% 0.08% 0.35% 0.00% 0.00% 0.26% 0.30% Fin Ops-Accounting/GL 600 2100 0.00% 0.00% 0.00% 1.02% 0.00% 0.00% 0.77% 3.51% cc Fin Ops-AP 600 2100 0.00% 0.00% 0.00% 0.43% 0.00% 0.00% 0.32% 0.00% Fin Ops-Payroll 600 2100 0.00% 0.00% 0.00% 0.43% 0.00% 0.00% 0.32% 0.00% Utility Billing-Billing 600 2200 11.92% 1.99% 0.04% 0.44% 0.00% 0.00% 1.12% 5.53% Utility Billing-Meter Reading 600 2200 _7.07% 1.18% 0.02% 0.26% 0.00% 0.00% 0.66% 0.00% IT-Support 600 2300 0.71% 2.09% 1.43% 2.17% 0.00% 0.00% 2.00% 0.69% IT-GIS 600 2300 0.37% 1.09% 0.75% 1.13% 0.00% 0.00% 1.04% 0.00% Contracts and Purchasing 600 2500 0.00% 0.00% 0.00% 0.09% 0.00% 0.00% 0.90% 0.74% Fleet Maintenance 650 6300 _ 1.26% 0.00% 0.00% 1.29% 0.00% 81.87% 0.00% 0.00% Prerty Management 1 650. 6400 0.00% 11.12% 1.73% 9.40% 0.00% 0.00% 0.00% 0.00% City Campus Grounds Maintenance I 6100 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Municipal Court 100 1400 0.00% 0.00% 0.00% _ 0.45% _ 0.00% 0.00% 0.00% 0.44% FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Community Development Admin 100 3000 0.00% 0.00% 0.00% 1.33% 0.00% 0.00% 0.00% 2.74% Building _ 230 3100 1.34% 0.00% 0.00% 0.82% 0.00% 0.00% 0.50% 4.45% Current Planning 100 3200 0.52% 0.00% 0.00% 0.85% 0.00% 0.00% 13.00% _ 6.93% Long Range Planning 100 3300 0.00% 3.18% 2.54% 1.28% 0.00% 0.00% 17.00% 5.69% Development Engineering 100 3500 0.00% 0.00% 0.00% 0.27% 0.00% 0.00% 0.00% 0.08% Downtown Redevelopment 100 3700 0.00% 0.00% 0.00% 0.38% 0.00% 0.00% 0.00% 0.03% Police Administration 100 4000 3.62% 1.59% _ 0.84% 2.44% 0.00% 0.00% 7.00% 7.42% Police Operations 100 4100 45.90% 4.77% _ 1.83% 5.84% 0.00% 0.00% 0.00% 8.26% Support Services 100 4200 0.00% 3.18% 1.14% 4.79% 0.00% 0.00% 0.00% 0.72% Library Administration 100 5000 0.20%_ 0.00% _ 0.00% 1.46% 0.00% 0.00% 0.50% 5.99% Library Readers'Services 100 5100 I 0.00% 0.00% 0.00% 16.13% 0.00% 0.00% 0.00% 0.00% Library Technical Services 100 5200 I 0.00% 0.00% 0.00% 2.82% 0.00% 0.00% 0.00% 0.00% Library Circulation 100 5300 0.00% 0.00% _ 0.00% _ 0.64% _ 0.00% 0.00% 0.00% 1.26% Social Svcs&Community Events 100 5900 0.00% 0.00% 0.00% 0.16% 0.00% 0.00% 0.00% 0.00% Public Works Administration 100 6000 0.00% 3.18% 0.06% _ 2.03% 0.00% 0.00% 10.00% _ 11.84% Parks&Grounds 100 6100 4.17% 6.35% 2.56% 4.22% 0.00% 16.95% _ 0.00% 0.00% Street Maintenance 200 6200 2.45% 1.59% 0.14% 2.39% 0.00% 0.00% _ 0.00% 0.00% Project Engineering 100 6250 ' 1.71% 4.77% 0.69% _ 1.22% 0.00% 0.00% _ 16.00% 11.57% CIP/Transfers/Contingency 100 8000 0.00% 1.59% 0.06% 0.36% 0.00% 0.00% 0.00% 0.00% Gas Tax Fund(Street Lights&Signals) 200 3600 0.00% 3.18% 79.72% 5.58% 0.00% 0.00% _ 0.00% 0.00% City Gas Tax Fund 205 0.00% 0.00% 0.00% 0.23% 0.00% 0.00% _ 0.00% 0.00% Electrical Inspection Fund 220 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% Criminal Forfeiture Fund 240 4000/4201 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% A Urban Services TIF Fund 250 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% `w Urban Services Fund 255 3400 0.00% 0.00% 0.00% 0.00% _ 0.00% _ 0.00% _ 0.00% 0.00 ,E Tree Replacement Fund 260 0.00% 0.00% _ 0.00% _ 0.59% _ 0.00% _ 0.00% 0.00% 0.00% a Bancroft Debt Service Fund 300 0.00% 0.00% 0.00% 0.05% 0.00% _ 0.00% 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% u Wall Street LID Fund 325_ 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% __ 0.00% 0.00% E GO Debt Service Fund 350 0.00% 0.00% 0.00% 0.01% 0.00% 0.00% _ 0.00% 0.00% 6 Facilities Fund 400 0.00% 0.00% _ 0.00% 0.22% 0.00% 0.00% 0.00% 0.00% Transportation Development Tax 405 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% _ 0.00% 0,00% Traffic Impact Fee 410 0.00% 0.00% 0.00% 0.07% 0.00% 0.00% 0.00% 0.00%_ Underground Utility Fund 411 0.00% 0.00% _ 0.00% 0.06% 0.00% 0.00% 0.00% 0,00% Street Maintenance Fee Fund 412 0.00% 0.00% 0.00% 0.10% 8.83% 0.00% 0.00% 0,00% Parks Capital Fund 420 0.00% 1.59% 0.04% 0.21% 0.00% 0.00% 0.00% 0.00% Parks Bond Fund 421 0.00% 0.00% _ 0.00% 0.06% 0.00% 0.00% 0.00% 0.00% Parks SDC Fund 425 6100 0.00% 0.00% _ 0.00% 0.13% 0.00% 0.00% 0.00% 0,00% Tigard Triangle LID#1 Fund 450 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Sanitary Sewer Fund 500 6600 4.68% 3.18% 0.43% 2.37% 7.77% 0.00% 0.00% 0,00% Stormwater Fund 510 6700 4.42% 9.53% 1.71% 3.48% 16.42% 0.00% _ 0.00% 0.00% Water Quality/Quantity Fund 511 6700 ' 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% _ 0.00% 0,00% Water Fund 530 6250/6501. 8.31% 9.53% 2.42% 8.63% 66.97% 1,18% 5.00% 0,00% Water SDC Fund 531 0.00% 0.00% 0.00% 0.05% 0.00% 0.00% 0.00% 0.00% Water CIP Fund 532 0.00% 0.00% 0.00% _ 0.48% 0.00% _ 0.00% _ 0.00% 0.00% Recorder/Records-Elections Supervisor 600 1500 0.06% 0.00% 0.00% 0.02% 0.00% 0.00% 0.12% 0,00% Fin&Info Srvcs-Passports/Business Licensint 600 2000 0.00% 0.00%_ 0.00% 0.23% 0.00% _ 0.00% 0.17% 0.00% Insurance Fund _ 660 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% 0,00% Deferred Compensation 900 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% General Employees Pension 910 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% _ 0.00% 0,00% Urban Renewal Debt Srvc 930 0.00% 0.00% 0.00% 0.00% 0.00% 0,00% _ 0.00% 0.00% Urban Renewal Cap Improvements 940 9000 0.00% 1.59% 0.41% 0.22% 0.00% 0.00% _ 5.00% 0.00% Trust Fund 980 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% Other Jurisdictions 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% 0,00% All Other 0.00% 0.00% 0.00% 0.51% 0.00% 0.00% 0.00% 0.02% Grand Total-Primary Allocation 100.00% 100.00% 100.00% 100.00% 100.00% _1 100.00% 100.00% _I 100.00% Subtotal Indirect 22.62% 41.22% 5.41% 26.82% 0.00% 81.87% 25.71% 32.57% Subtotal Direct 77.38% 58.78% 94.59% 73.18% 100.00% 18.13% 74.29% 67.43% Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. 4/11/2012 Section VI-Page 8 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Secondary Allocation Percentages 1 °Allocation Factor Distribution(cont.]. 17 18 19 20 21 22 0 23 24 Dept Fleet Work Order Other Insurance Total Copier Department Name-Division-Function # Dept# I Expenses #of POs $of POs #of Invoices Utiltiy Revenues Costs Agenda Items Costs Mayor&Council 100 0500 City Mngmnt-City Manager 600 1000 City Mngmnt-Web Services 600 1000 .•.• • • Human Resources 600 1100 ••'•'•'•'••• _•Risk Mngmnt-Insurance Premiums 600 1200 •:•:• ••'•••••• I •.• .• • .•r• .sue. Risk Mngmnt-Claims&Misc 600 1200 G Design&Comm-Mail 600 1300 Design&Comm-Graphics 600 1300 Design&Comm-Copiers 600 1300 •.••;• •;•� e Recorder/Records-Records Management 600 1500 y° Recorder/Records-Council Support 600 1500 •i. •.1• rx Recorder/Records-Records Requests 600 1500 e_, Fin&Info Srvcs-Budget/CIP 600 2000 �� •• u Fin Ops-Fin Rprting/Mngmnt _ 600 2100 P-' Fin Ops-Accounting/GL 600 2100 '.' ••• _ cc Fin Ops-AP Fin Ops-Payroll 600 2100 ; .-.-"-:-.4-14-14-1-:-. . ••-y•• _-,--.••-• -- • • • • ••• • .•-••.• .1-.-1- Utility Billing-Billing 600 2200 •.•.•.•.•,•••.•,•.••�-•-�-.•.•.•.•;•x Utility Billing-Meter Reading 600 2200 _ _ _ _• IT-Support 600 2300 _ _ •IT-GIS Contracts and Purchasing 600 2500 Fleet Maintenance 650 6300 _ _ Property Management 650 6400 City Campus Grounds Maintenance 6100 _ Municipal Court 100 1400 _ 0.00% 0.00% 0.00% 0.61% 0.00% 0.00% 0.00% 0.65% FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Community Development Admin 100 3000 0.00% 0.00% 0.00% 1.82% 0.00% 0.00% 0.00% 4.06% Building 230 3100 1.73% 0.00% 0.00% 1.12% 0.00% 0.00% 0.67% 6.59% Current Planning 100 3200 0.67% 0.00% 0.00% 1.16% 0.00% 0.00% 17.50% 10.28% Long Range Planning 100 3300 0.00% 5.41% 2.69% 1.75% 0.00% 0.00% 22.88% 8.44% Development Engineering 100 3500 0.00% 0.00% 0.00% 0.36% 0.00% 0.00% 0.00% 0.11% Downtown Redevelopment 100 3700 0.00% 0.00% 0.00% 0.52% 0.00% 0.00% 0.00% 0.04% Police Administration 100 4000 _4.67% 2.70% 0.89% 3.33% 0.00% 0.00% 9.42% 11.01% Police Operations 100 4100 59.33% 8.11% 1.94% 7.98% 0.00% 0.00% 0.00% 12.25% Support Services 100 4200_ 0.00% 5.41% 1.20% 6.54% 0.00% 0.00% 0.00% 1.06% Library Administration 100 5000 0.25% 0.00% 0.00% 2.00% 0.00% 0.00% 0.67% 8.89% Library Readers'Services 100 5100 0.00%_ 0.00% 0.00% 22.04% 0.00% 0.00% 0.00% 0.00% Library Technical Services 100 5200 0.00% 0.00% 0.00% 3.85% 0.00% 0.00% 0.00% 0.00% Library Circulation 100 5300 0.00% 0.00% 0.00% 0.88% 0.00% 0.00% 0.00% 1.87% Social Svcs&Community Events 100 5900 0.00% 0.00% 0.00% _ 0.22% 0.00% 0.00% 0.00% 0.00% Public Works Administration 100 6000 0.00% 5.41% 0.06% 2.77% 0.00% 0.00% 13.46% 17.56% Parks&Grounds 100 6100 _5.40%_ 10.81% 2.71% 5.77% 0.00% 93.50% 0.00% 0.00% Street Maintenance 200 6200 3.17%_ 2.70% 0.15% _ 3.26% 0.00% 0.00% 0.00% 0.00% Project Engineering 100 6250 2.21% 8.11% 0.73% 1.67% 0.00% 0.00% 21.54% 17.15% CIP/Transfers/Contingency 100 8000 _ 0.00% 2.70% 0.06% 0.50% 0.00% 0.00% 0.00% 0.00% Gas Tax Fund(Street Lights&Signals) 200 3600 0.00% 5.41% 84.28% 7.62% 0.00% 0.00% 0.00% 0.00% City Gas Tax Fund 205 0.00% 0.00% 0.00% 0.32% 0.00% 0.00% 0.00% 0.00% Electrical Inspection Fund 220 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Criminal Forfeiture Fund 240 4000/4201 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% m Urban Services TIF Fund 250 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% c Urban Services Fund _ 255 3400 _0.00%_ 0.00% 0.00% _ 0.00% _ 0.00% 0.00% 0.00% 0.00% C Tree Replacement Fund 260 0.00% 0.00% 0.00% 0.80% 0.00% 0.00% 0.00% 0.00% a Bancroft Debt Service Fund 300 0.00% 0.00% 0.00% 0.07% 0.00% 0.00% 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% u Wall Street LID Fund 325 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 9 GO Debt Service Fund 350 0.00% 0.00% 0.00% 0.02% 0.00% 0.00% _ 0.00% 0.00% a Facilities Fund 400 0.00% 0.00% 0.00% 0.30% 0.00% 0.00% 0.00% 0.00% Transportation Development Tax 405 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Traffic Impact Fee 410 0.00% 0.00% 0.00% _ 0.10% 0.00% 0.00% 0.00% 0.00% Underground Utility Fund 411 0.00% 0.00% 0.00% 0.09% 0.00% 0.00% _ 0.00% 000% Street Maintenance Fee Fund 412 0.00% 0.00% 0.00% 0.14% 8.83% 0.00% 0.00% 0.00% Parks Capital Fund 420 I 0.00% 2.70% 0.04% 0.29% 0.00% 0.00% 0.00% 0.00% Parks Bond Fund 421 0.00% 0.00% 0.00% 0.09% 0.00% 0.00% 0.00% 0.00% Parks SDC Fund 425 6100 0.00% 0.00% 0.00% 0.17% 0.00% 0.00% _ 0.00% 0.00% Tigard Triangle LID#1 Fund 450 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Sanitary Sewer Fund 500 6600 6.05% 5.41% 0.46% 3.23% 7.77% 0.00% 0.00% 0.00% Stormwater Fund 510 6700 5.71% 16.22% _ 1.80% _ 4.75% 16.42% 0.00%. _ 0.00% 0.00% Water Quality/Quantity Fund 511 6700 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0 00% Water Fund 530 6250/6501 10.74% 16.22% 2.56% 11.80% 66.97% 6.50% _ 6.73% 0.00%_ Water SDC Fund _ 531 _0.00% 0.00% 0.00% 0.07% 0.00% 0.00% 0.00% 0.00% Water CIP Fund 532 0.00% 0.00% 0.00% 0.66% 0.00% 0.00% 0.00% 0.00% Recorder/Records-Elections Supervisor 600 1500 0.07% 0.00% 0.00% 0.03% 0.00% 0.00% 0.16% 0.00% Fin&Into Srvcs-Passports/Business Licensint 600 2000 0.00% 0.00% 0.00% 0.32% 0.00% 0.00% 0.23% 0.00% Insurance Fund 660 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00%_ Deferred Compensation 900 0.00% 0.00% _ 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% General Employees Pension 910 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0 00% Urban Renewal Debt Srvc 930 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Cap Improvements 940 9000 0.00%_ 2.70% 0.44% 0.31% 0.00% 0.00% 6.73% 0.00% Trust Fund 980 0.00%_ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Other Jurisdictions 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% All Other _ 0.00% 0.00% 0.00% 0.70% 0.00% 0.00% 0.00% 0.03% Grand Total-Secondary Allocation 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Subtotal Indirect 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Subtotal Direct 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. 4/11/2012 Section VI-Page 9 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors FY 2010.11 Actuals 25 26 27 28 29 30 31 32 3yr Avg# Total Actual Exp Electronic Insurance Total Facilities Total Actual Exp (Excl Debt& Direct Salaries& Department Name-Division-Function Fund Dept ft Records Incidents GIS Data Layers Costs Sq Ft (Excl Debt) Capital) Wages Mayor&Council 100 0500 2,342 $ - 0 $ 236,961 $ 236,961 City Mngmnt-City Manager 600 1000 I 1,937 0.59 $ - 352 $ 676,059 $ 676,059 City Mngmnt-Web Services 600 1000 I 360 0.08 $ - 0 $ 85,736 $ 85,736 Human Resources 600 1100 I 25,151 $ - 597 $ 648,656 $ 648,656 Risk Mngmnt-Insurance Premiums 600 1200 I - $ - 0 $ 288,778 $ 288,778 Risk Mngmnt-Claims&Misc 600 1200 I 676 $ - 413 $ 200,606 $ 200,606 Design&Comm-Mail 600 1300 289 $ 404 $ 119,852 $ 119,852 Design&Comm-Graphics 600 1300 1,038 $ _ I 0 $ 244,800 $ 244,800 Design&Comm-Copiers 600 1300 - $ - 0 $ 63,463 $ 63,463 c Recorder/Records_Records Management 600 1500 I 616 ,_$ - 461 $ 133,002 $ 133,002 y° Recorder/Records-Council Support 600 1500 I 631 _ $ - $ 155,844 $ 155,844 ▪ Recorder/Records-Records Requests 600 1500 60 $ 16 $ 12,397 $ 12,397 3 Fin&Info Srvcs-Budget/CIP 600 2000 3 0.02 $ 32 $ 113,167 $ 113,167 Fin Ops-Fin Rprting/Mngmnt 600 2100 I 2 0.01 $ 69 $ 73,598 $ 73,598 Fin Ops-AccountingIGL 600 2100 I 6 0.03 ,_$ _ $ 217,059 $ 217,059 c Fin Ops-AP 600 2100 2 0.01 $ -_ $ 91,157 $ 91,157 Fin Ops-Payroll 600 2100 2 0.01 $ - $ 91,826 $ 91,826 Utility Billing-Billing 600 2200 8 0.05 $ 1,42 $ 415,063 $ 415,063 Utility Billing-Meter Reading 600 2200 5 0.03 $ $ 215,093 $ 215,093 IT-Support 600 2300 14 0.30 $ 3,24 $ 1,042,979 $ 1,042,979 IT-GIS 600 2300 8 0.16 $ $ 329,529 $ 329,529 Contracts and Purchasing 600 2500 7 0.04 $ 18 $ 237,063 $ 237,063 Fleet Maintenance 650 6300 _ 0.33 - $ - 2,35 $ 226,780 $ 226,780 Property Management 650 6400 1.33 $ - 86 $ 1,288,778 $ 1,288,778 City Campus Grounds Maintenance 6100 Al$ - $ - $ - Municipal Court 100 1400 I $ - 57 $ 534,606 $ 534,606 $ 216,145 FIS Interim Plan 100 2400 $ - $ - $ - Community Development Admin 100 3000 0.67 $ - $ 440,447 $ 440,447 $ 176,225 Building 230 3100 21,581 1.33 $ - 1,21 $ 1,127,737 $ 1,127,737 $ 528,690 Current Planning 100 3200 6,929 2.00 .$ - 78 $ 1,039,532 $ 1,039,532 $ 520,989 Long Range Planning 100 3300 46 I$ - $ 1,049,209 $ 1,049,209 $ 462,166 Development Engineering 100 3500 $ - 63 $ 286,082 $ 286,082 $ 131,435 Downtown Redevelopment 100 3700 $ - 10 $ 126,281 $ 126,281 $ 69,140 Police Administration 100 4000 3,989 1.00 4 $ - 3,62 $ 549,799 $ 549,799 $ 226,522 Police Operations 100 4100 45.33 $ - 14,05 $ 7,311,462 $ 7,311,462 $ 3,933,620 Support Services 100 4200 2.00 $ - $ 5,564,582 $ 5,564,582 $ 2,555,309 Library Administration 100 50001 41 $ - 2,22 $ 1,013,833 $ 1,013,833 $ 250,867 Library Readers'Services 100 5100 $ - 30,18 $ 2,382,315 $ 2,382,315 $ 851,540 Library Technical Services 100 5200 0.33 $ - 4,45 $ 742,288 $ 742,288 $ 327,199 Library Circulation 100 5300 0.67 $ - 11,13 $ 1,432,839 $ 1,432,839 $ 765,729 Social Svcs&Community Events 100 5900 $ - 7,71 $ 184,900 $ 184,900 Public Works Administration 100 6000 135 1.00 28 $ - 6,45 $ 1,390,099 $ 1,390,099 $ 665,232 Parks&Grounds 100 6100 6.67 9 $ - 3,14 $ 1,430,204 $ 1,430,204 $ 596,997 Street Maintenance 200 6200 I 10.00 4 $ - 5,73 $ 1,089,622 $ 1,089,622 $ 353,714 Project Engineering 100 6250 1,276 6.00 47 $ - 1,72 $ 1,521,681 $ 1,521,681 $ 860,761 CIP/Transfers/Contingency 100 8000 $ - $ 1,449,240 $ 1,449,240 Gas Tax Fund(Street Lights&Signals) 200 3600 $ $ 4,327,828 $ 1,503,705 City Gas Tax Fund 205 1 $ - $ 2,217,442 $ 277,422 Electrical Inspection Fund 220 $ - $ 175,000 $ 175,000 Criminal Forfeiture Fund 240 4000/4200 $ $ - $ - • Urban Services TIF Fund 250 $ $ - $ - `m Urban Services Fund 255 3400 $ - $ - $ - r Tree Replacement Fund 260 $ - $ 201,490 $ 201,490 a Bancroft Debt Service Fund 300 $ - $ - $ - o Dartmouth LID/CIP Fund 320 $ - $ - $ - u Wall Street LID Fund 325 $ - $ - $ - GO Debt Service Fund 350 $ - $ - $ - o Facilities Fund 400 1 $ - $ 442,989 $ - TransportationDevelopmentTax 405 $ - $ 36,403 $ - Traffic Impact Fee 410 I $ $ 83,524 $ - Underground Utility Fund 411 $ - $ 15,051 $ - Street Maintenance Fee Fund 412 $ - $ 1,261,409 $ - Parks Capital Fund 420 I $ $ 13,029,387 $ - Parks Bond Fund 421 1 $ $ 9,234,768 Parks SDC Fund 425 6100 $ $ 2,264,519 $ - Tigard Triangle LID#1 Fund 450 $ - $ - $ - Sanitary Sewer Fund 500 6600 9.67 7 $ - 2,081 $ 1,447,184 $ 1,318,081 $ 299,022 Stormwater Fund 510 6700 I 4.67 20 $ - 0 $ 1,499,708 $ 1,478,925 $ 391,488 Water Quality/Quantity Fund 511 6700 I $ _ 1,187 $ - $ Water Fund 530 6250/65001 11.67 18 $ 2,696 $ 8,587,263 $ 8,587,263 $ 649,957 Water SDC Fund 531 $ - 0 $ 25,000 $ - WaterCIPFund 532 $ - 0 $ 8,479,272 $ - Recorder/Records-Elections Supervisor 600 1500 67 $ - 0 $ 15,822 $ 15,822 $ 12,050 Fin&Info Srvcs-Passports/Business Licensint 600 2000 1 0.01 $ 0 $ 44,851 $ 44,851 $ 39,057 Insurance Fund 660 $ 0 $ 213,890 $ 213,890 Deferred Compensation 900 $ - 0 $ - $ - General Employees Pension 910 I $ = 0 $ - $ - Urban Renewal Debt Srvc 930 1 $ _ 0 $ - $ - Urban Renewal Cap Improvements 940 9000 I $ 0 $ 280,818 $ I Trust Fund _980 $ - 0 $ - $ Other Jurisdictions J $ - 0 $ - $ -� All Other $ - 0 $ - $ - Grand Total-Allocation Factor Data 67,1751 106.00 184 $ _ 111,201 $ 91,758,623 $ 51,691,455 $ 14,883,851 Subtotal Indirect 33,156 2.98 91$ - 11,469 $ 7,208,245 $ 7,208,245 $ - Subtotal Direct 34,019 103.021 184 $ - 99,732;$ 84,550,378 $ 44,483,210,$ 14,883,851 4/11/2012 Section VI-Page 10 0118 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Primary Allocation Percentages 25 26 27 28 29 30 31 32 3yr Avg# Total Actual Exp Electronic Insurance Total Facilities Total Actual Exp (End Debt& Direct Salaries& 'Department Name-Division-Function Dept# Records Incidents GIS Data Layers Costs Sq Ft (End Debt) Capital) Wages Mayor&Council 100 0500 3.49% 0.00% 0.00% 0.00% 0.00% 0.26% 0.46% 0.00% City Mngmnt-City Manager 600 1000 2.88% 0.56% 0.00% 0.00% 0.32% 0.74% 1.31% 0.00% City Mngmnt-Web Services 600 1000 0.54% 0.07% 0.00% 0.00% 0.00% I 0.09% 0.17% 0.00% Human Resources 600 1100 37.44% 1 0.00% 0.00% 0.00% I 0.54% 0.71% 1.25% 0.00% Risk Mngmnt-Insurance Premiums 600 1200 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.31% 0.56% 0.00% Risk Mngmnt-Claims&Misc 600 1200 1.01%_ 0.00% 0.00% 0.00% 0.37% 0.22% 0.39% 0.00% Design&Comm-Mail 600 1300 0.43% 0.00% 0.00% 0.00% _ 0.36% 0.13% 0.23% 0.00% Design&Comm-Graphics 600 1300 1.55% 0.00% 0.00% 0.00% 0.00% 0.27% 0.47% 0.00% Design&Comm-Copiers 600 1300 0.00% 0.00% 0.00% 0.00% 0.00% __ 0.07% 0.12% 0.00% p Recorder/Records-Records Management 600 1500 0.92% 0.00% - 0.00% 0.00% I 0.41% 0.14% 0.26% 0.00% y° Recorder/Records-Council Support 600 1500 0.94% 0.00% 0.00% 0.00% I 0.00% 0.17% 0.30% 0.00% � , Recorder/Records-Records Requests 600 1500 0.09% 0.00% 0.00% 0.00% I 0.15% 0.01% 0.02% 0.00% t' Fin&Into Srvcs-Budget/CIP 600 2000 0.00% 0.02% 0.00% 0.00% _ 0.29% 0.12% 0.22% 0.00% u Fin Ops-Fin Rprting/Mngmnt 600 2100 0.00% 0.01% 0.00% 0.00% 0.63% 0.08% 0.14% 0.00% _ Fin Ops-Accounting/GL 600 2100 0.01% 0.03% 0.00% 0.00% _ 0.00% 0.24% 0.42% 0.00% _ c Fin Ops-AP 600 2100 0.00% 0.01% 0.00% 0.00% 0.00% 0.10% 0.18% 0.00% Fin Ops-Payroll 600 2100 0.00% 0.01% 0.00% 0.00% 0.00% 0.10% 0.18% 0.00% Utility Billing-Billing 600 2200 0.01% 0.04% 0.00% 0.00% I_ 1.28% 0.45% 0.80% 0.00% Utility Billing-Meter Reading 600 2200 0.01% 0.03% 0.00% 0.00% I 0.00% 0.23% 0.42% 0.00% IT-Support 600 2300 0.02% 0.28% 0.00% 0.00% I 2.91% 1.14% 2.02% 0.00% IT-GIS 600 2300 0.01% 0.15% 0.00% 0.00% 0.00% 0.36% 0.64% 0.00% Contracts and Purchasing 600 2500 0.01% 0.03% 0.00% 0.00% 0.16% 0.26% 0.46% 0.00% _ Fleet Maintenance 650 6300 0.00% 0.31% 0.00% 0.00% 2.12% 0.25% 0.44% 0.00% Property Management 650 6400 0.00% 1.25% 0.00% 0.00% 0.77% 1.40% 2.49% 0.00% City Campus Grounds Maintenance 6100 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Municipal Court 100 1400 0.00% 0.00% 0.00% 0.00% 0.51% 0.58% 1.03% 1.45% _ FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ Community Development Admin 100 3000 0.00% 0.63% 0.00% 0.00% 0.00% 0.48% 0.85% 1.18% _ Building 230 3100 32.13% 1.25% 0.00% 0.00% 1.10% 1.23% 2.18% 3.55% Current Planning 100 3200 10.31% 1.89% 0.00% 0.00% _ 0.71% 1.13% 2.01% 3.50% _ Long Range Planning 100 3300 0.00% 0.00% 25.00% 0.00% 0.00% 1.14% 2.03% 3.11% _ Development Engineering 100 3500 0.00% 0.00% 0.00% 0.00% 0.57% 0.31% 0.55% 0.88% _ Downtown Redevelopment 100 3700 0.00% 0.00% 0.00% 0.00% 0.10% 0.14% 0.24% 0.46% _ Police Administration 100 4000 5.94% 0.94% 2.17% 0.00% 3.26% 0.60% 1.06% 1.52% _ Police Operations 100 4100 0.00% 42.76% 0.00% 0.00% _ 12.64% 7.97% 14.14% 26.43% Support Services 100 4200 0.00% 1.89% 0.00% 0.00% 0.00% 6.06% 10.76% 17.17% _ Library Administration 100 5000 0.06% 0.00% 0.00% 0.00% 2.00% 1.10% 1.96% 1.69% Library Readers'Services 100 5100 0.00% 0.00% 0.00% 0.00% 27.15% 2.60% 4.61% 572% Library Technical Services 100 5200 0.00% 0.31% 0.00% _ 0.00% 4.01% 0.81% 1.44% 2.20% _ Library Circulation 100 5300 0.00% 0.63% 0.00% 0.00% 10.01% 1.56% 2.77% 5.14% _ Social Svcs&Community Events 100 5900 0.00% 0.00% 0.00% 0.00% 6.94% 0.20% 0.36% 0.00% _ Public Works Administration 100 6000 0.20% 0.94% 15.22% 0.00% 5.80% 1.51% 2.69% 4.47% _ Parks&Grounds 100 6100 0.00% 6.29% 4.89% 0.00% 2.83% 1.56% 2.77% 4.01% _ Street Maintenance 200 6200 0.00% 9.43% 2.17% 0.00% 5.16% 1.19% 2.11% 2.38% _ Project Engineering 100 6250 1.90% 5.66% I 25.54% 0.00% 1.55% 1.66% 2.94% 5.78% _ CIP/Transfers/Contingency 100 8000 0.00% 0.00% I_ 0.00% _ 0.00% _ 0.00% 1.58% 2.80% 0.00% Gas Tax Fund(Street Lights&Signals) 200 3600 0.00% 0.00% 0.00% _ 0.00% 0.00% 4.72% 2.91% 0.00% _ City Gas Tax Fund 205 0.00% 0.00% I 0.00% _ 0.00% 0.00% 2.42% 0.54% 0.00% _ Electrical Inspection Fund 220 0.00% 0.00% I 0.00% 0.00% 0.00% 0.19% 0.34% 0.00% _ Criminal Forfeiture Fund 240 4000/4200 0.00% 0.00% L 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% Urban Services TIF Fund 250 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% `w Urban Services Fund 255 3400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ .E Tree Replacement Fund 260 0.00% 0.00% 0.00% 0.00% 0.00% 0.22% 0.39% 0.00% a Bancroft Debt Service Fund 300 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% u Wall Street LID Fund 325 _ 0.00% 0.00% I 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% GO Debt Service Fund 350 0.00% 0.00% I 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ 3 Facilities Fund 400 0.00% 0.00% 0.54% 0.00% _ 0.00% 0.48% 0.00% 0.00% _ Transportation Development Tax 405 0.00% 0.00%0.00% 0.00% 0.00% 0.04% 0.00% 0.00% - Traffic Impact Fee 410 0.00% I_ 0.00% 0.00% _ 0.00% 0.00% 0.09% 0.00% 0.00% Underground Utility Fund 411 0.00% 0.00% 0.00% 0.00% 0.00% 0.02% 0.00% 0.00% _ Street Maintenance Fee Fund 412 _ 0.00% 0.00% _ 0.00% _ 0.00% 0.00% 1.37% 0.00% 0.00% _ Parks Capital Fund 420 0.00% 0.00% 0.00% 0.00% 0.00% 14.20% 0.00% 0.00% _ Parks Bond Fund 421 0.00% 0.00% 0.00% _ 0.00% 0.00% 10.06% 0.00% 0.00% _ Parks SDC Fund 425 6100 0.00% 0.00% 0.00% 0.00% 0.00% 2.47% 0.00% 0.00% _ Tigard Triangle LID 01 Fund 450 0.00% 0.00% 0.00% _ 0.00% _ 0.00% 0.00% 0.00% 0.00% _ Sanitary Sewer Fund 500 6600 0.00% 9.12% 3.80% 0.00% 1.87% 1.58% 2.55% 2.01% _ Stormwater Fund 510 6700 0.00% 4.41% 1- 10.87% _ 0.00% 0.00% 1.63% 2.86% 2.63% _ Water Quality/Quantity Fund 511 6700 0.00% 0.00% I 0.00% 0.00% 1.07% 0.00% 0.00% 0.00% _ Water Fund 530 6250/6500 0.00% 11.01% 9.78% _ 0.00% 2.42% 9.36% 16.61% 4.37% _ Water SDC Fund 531 0.00% 0.00% 0.00% 0.00% 0.00% 0.03% 0.00% 0.00% _ Water CIP Fund 532 0.00% 0.00% 0.00% _ 0.00% 0.00% 9.24% 0.00% 0.00% _ Recorder/Records-Elections Supervisor 600 1500 0.10% 0.00% 0.00% 0.00% 0.00% 0.02% 0.03% 0.08% _ Fin&Info Srvcs-Passports/Business Licensing 600 2000 0.00% 0.01% I_ 0.00% _ 0.00% 0.00% 0.05% 0.09% 0.26% Insurance Fund 660 0.00% 0.00% 0.00% 0.00% 0.00% 0.23% 0.41% 0.00% _ Deferred Compensation 900 0.00% 0.00% I 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ General Employees Pension 910 0.00% 0.00% I 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ Urban Renewal Debt Srvc 930 0.00% 0.00%T 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ Urban Renewal Cap Improvements 940 9000 0.00% 0.00% 0.00% 0.00% 0.00% 0.31% 0.00% 0.00% _ Trust Fund 980 0.00% 0.00% 1 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% _ Other Jurisdictions 0.00% 0.00% I 0.00% 0.00% __ 0.00% 0.00% 0.00% 0.00% _ All Other 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ Grand Total-Primary Allocation I 100.00% 100.00% 100.00% 0.00% 100.00% 100.00% 100.00% 100.00% Subtotal Indirect 49.36% 2.81% 0.00% 0.00% 10.31% 7.86% 13.94% 0.00% Subtotal Direct I 50.64% 97.19% 100.00% 0.00% 89.69% 92.14% 86.06% 100.00% Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. 4/11/2012 Section VI-Page 11 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Secondary Allocation Percentages 25 26 27 28 29 30 31 I 32 3yr Avg# Total Actual Exp Dept 1 Electronic Insurance I Total Facilities I Total Actual Exp (Excl Debt& Direct Salaries& Department Name-Division-Function # Dept# Records Incidents GIS Data Layers Costs Sq Ft (Excl Debt) Capital) Wages Mayor&Council 100 0000 •y•City Mngmnt-City Manager 600 1000 _• City Mngmnt-Web Services 600 1000 _ _ _ _ _ _ _ _ _ Human Resources 600 1100 •••••• Risk Mngmnt-Insurance Premiums 600 1200 •�• •; _ ; � Risk Mngmnt-Claims&Misc 600 1200 G •Design&Comm-Mail 600 1300 Design&Comm-Graphics 600 1300 Design&Comm-Copiers 600 1300 ••;_ �; e Recorder/Records-Records Management 600 1500 y° Recorder/Records-Council Support 600 1500 _ re Recorder/Records-Records Requests 600 1500 rj Fin&Info Srvcs-Budget/CIP 600 2000 ;• ;_t :;T V, Fin Ops-Fin Rprting/Mngmnt _ 600 2100 •: : :•: . m Fin Ops Accounting/GL °c Fin Ops-AP 600 2100 _ _ FinOps-Payroll 600 2100 ••••"-..-•-;-•-:,-•-:-.4-.-;-•..;`.y;.;;__f-;-•- •---;T;_;•;yam 'y.;•'• .'.•Utility Billing-Billing 600 • 2200 Utility Billing-Meter Reading 600 2200 _ _ _ __ _ _ • _ • _ _ _ _•IT-Support 600 2300 _ _• • IT-GIS 600 2300 •'•'•'•'•••�' Contracts and Purchasing 600 2500 •: •'•' Fleet Maintenance 650 6300 _ _ _ _ _ •_ Property Management 650 6400 City Campus Grounds Maintenance L _ 6190_ _•_ _•_ •.•_•: _•_ _•:•••_•_•_•_ _•_•_•_ _ _•_ _ _•_ _•_•• Municipal Court 100 1400 0.00% 0.00% 0.00% 0.00% 0.57% 0.63% 1.20% 1.45% FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% - 0.00% Community Development Admin 100 3000 0.00% 0.65% 0.00% 0.00% 0.00% 0.52% 0.99% 1.18% Building 230 3100 63.44% 1.29% 0.00% 0.00% 1.22% 1.33% 2.54% 3.55% Current Planning 100 3200 20.37% 1.94% 0.00% 0.00% 0.79% 1.23% 2.34% 3.50% Long Range Planning 100 3300 0.00% 0.00% 25.00% 0.00% 0.00% 1.24% 2.36% 3.11% Development Engineering 100 3500 0.00% i 0.00% 0.00% 0.00% 0.63% 0.34% 0.64% 0.88% Downtown Redevelopment 100 3700 0.00% 0.00% 0.00% 0.00% 0.11% 0.15% 0.28% 0.46% Police Administration 100 4000 11.73% 0.97% 2.17% 0.00% 3.63% 0.65% 1.24% 1.52% Police Operations 100 4100 0.00% 44.00% 0.00% 0.00% 14.09% 8.65% 16.44% 26.43% Support Services 100 4200 0.00% 1.94% 0.00% 0.00% 0.00% 6.58% 12.51% 17.17% Library Administration 100 5000 0.12% 0.00% 0.00% 0.00% 2.23% 1.20% 2.28% 1.69% Library Readers'Services 100 5100 0.00% 0.00% 0.00% 0.00% 30.27% 2.82% 5.36% 5.72% Library Technical Services 100 5200 0.00% 0.32% 0.00% 0.00% 4.47% 0.88% 1.67% 2.20% Library Circulation 100 5300 0.00% 0.65% 0.00% 0.00% 11.16% 1.69% 3.22% 5.14% Social Svcs&Community Events 100 5900 0.00% 0.00% 0.00% 0.00% 7.74% 0.22% 0.42% 0.00% Public Works Administration 100 6000 0.40% 0.97% 15.22% 0.00% 6.47% 1.64% 3.12% 4.47% Parks&Grounds 100 6100 _0.00% 6.47% 4.89% 0.00% 3.15% 1.69% _ 3.22% 4.01% Street Maintenance 200 6200 0.00% 9.71% 2.17% 0.00% 5.75% 1.29% 2.45% 2.38% Project Engineering 100 6250 3.75% 5.82% 25.54% 0.00% 1.73% 1.80% 3.42% 5.78% CIP/Transfers/Contingency 100 8000 0.00% _ 0.00% 0.00% 0.00% 0.00% 1.71% 3.26% 0.00% Gas Tax Fund(Street Lights&Signals) 200 3600 0.00% 0.00% 0.00% 0.00% 0.00% 5.12% 3.38% 0.00% City Gas Tax Fund 205 0.00% 0.00% 0.00% 0.00% 0.00% 2.62% 0.62% 0.00% Electrical Inspection Fund 220 0.00% 0.00% 0.00% 0.00% 0.00% 0.21% _ 0.39% _ 0.00% Criminal Forfeiture Fund 240 4000/4201_0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Services TIF Fund 250 0.00% _ 0.00% _0.00% 0.00% 0.00% 0.00% 0.00% 0.00% i Urban Services Fund _ 255 3400 __0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% C Tree Replacement Fund 260 0.00% 0.00% 0.00% 000% 0.00% 0.24% 0.45% 000% a Bancroft Debt Service Fund 300 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% ., Wall Street LID Fund 325 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2 GO Debt Service Fund 350 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% a Facilities Fund 400 0.00% _ 0.00% 0.54% 0.00% 0.00% 0.52% 0.00% 0.00% Transportation Development Tax 405 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.04% 0.00% _ 0.00% Traffic Impact Fee 410 0.00% 0.00% 0.00% 0.00% 0.00% 0.10% _ 0.00% 0.00% Underground Utility Fund 411 0.00% 0.00% 0.00% 0.00% 0.00% 0.02% 0.00% 0.00% Street Maintenance Fee Fund 412 0.00% 0.00% 0.00% 0.00% 0.00% 1.49% 0.00% 0.00% Parks Capital Fund 420 I 0.00% 0.00% 0.00% 0.00% 0.00% 15.41% 0.00% 0.00% Parks Bond Fund 421 _ 0.00% 0.00% 0.00% 0.00% 0.00% 10.92% 0.00% _ 0.00% Parks SDC Fund 425 6100 0.00% 0.00% _0.00% 0.00% 0.00% 2.68% 0.00% 0.00% Tigard Triangle LID#1 Fund 450 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% Sanitary Sewer Fund 500 6600 0.00% 9.39% _3.80% 0.00% 2.09% 1.71% 2.96% 2.01% Stormwater Fund 510 6700 0.00% 4.53% 10.87% 0.00% 0.00% 1.77% 3.32% 2.63% Water Quality/Quantity Fund 511 6700 0.00% 0.00% 0.00% 0.00% 1.19% 0.00% 0.00% _ 0.00% Water Fund 530 6250/6501_0.00% 11.33% 9.78% 0.00% _ 2.70% 10.16% 19.30% 4.37% Water SDC Fund 531 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.03% 0.00% 0.00% Water CIP Fund 532 0.00% 0.00% 0.00% 0.00% 0.00% 10.03% 0.00% 0.00% Recorder/Records-Elections Supervisor 600 1500 0.20% 0.00% 0.00% 0.00% 0.00% 0.02% 0.04% 0.08% Fin&Info Srvcs-Passports/Business Licensinc 600 2000 0.00% ' 0.01% 0.00% 0.00% 0.00% 0.05% 0.10% 0.26% Insurance Fund 660 0.00% _ 0.00% _0.00% 0.00% 0.00% 0.25% 0.48% 0.00% Deferred Compensation 900 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% General Employees Pension 910 _ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Debt Srvc 930 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Cap Improvements 940 9000 0.00% 0.00% 0.00% 0.00% 0.00% 0.33%. 0.00% 0.00% Trust Fund 980 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Other Jurisdictions 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% _ 0.00% All Other - 0.00% 1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Grand Total-Secondary Allocation 100.00% 100.00% 100.00% 0.00% 100.00% 100.00% 100.00% 100.00% Subtotal Indirect 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Subtotal Direct 100.00% 100.00% 100.00% 0.00% 100.00% 100.00% 100.00% 100.00% Check O.K. 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Check O.K. 4/11/2012 Section VI-Page 12 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors FY 2010-11 Actuals IICombo Allocation Factors 33 34 35 II 39 40 41 42 43 Insurance FTES&Actual Total Actual Exp All to City #of Record Premiums Exp(Excl Debt) &CIP Budget Insurance Staff IT Support Department Name-Division-Function Fund Dept# Manager Boxes #of Microfiche COMBO COMBO COMBO Costs COMBO COMBO Mayor&Council 100 0500 16.3 City Mngmnt-City Manager 600 1000 100% 13.5 City Mngmnt-Web Services 600 1000 2.5 Human Resources 600 1100 78.0 • •iir. :;Vi • :• •;_• ••Risk Mngmnt-Insurance Premiums 600 1200 - `i• •Risk Mngmnt-Claims&Misc 600 1200 59.0 • •-•.- ** T _ Design&Comm-Mail 600 1300 2.0 Design&Comm-Graphics 600 1300 7.2 Design&Comm-Copiers 600 1300 - : c Recorder/Records-Records Management 600 1500 4.3 ao Recorder/Records-Council Support 600 1500 4.4 Recorder/Records-Records Requests 600 1500 0.4 tj Fin&Info Srvcs-Budget/CIP 600 2000 10.5 • Fin Ops-Fin Rprting/Mngmnt 600 2100 6.2 •G•• _ Fin Ops-Accounting/GL 600 2100 18.3 E' Fin Ops-AP 600 2100 7.7 Fin Ops-Payroll 600 2100 7.7 . • ••-•-•- ••-:-•-:•Utility Billing-Billing 600 2200 51.1 •-fir _•Utility Billing-Meter Reading 600 2200 30.3 _ _ _ - _ IT-Support 600 2300 47.7 :a IT-GIS 600 2300 24.9 • • • INOCKHNI Contracts and Purchasing 600 2500 21.4 Fleet Maintenance 650 6300 ' Property Management 650 6400 _ City Campus Grounds Maintenance 6100 , , , , • , • , , • • , , • , , , • , Municipal Court 100 1400 9.0 • .• • FIS Interim Plan 100 2400 Community Development Admin 100 3000 •.•. . • • •••;.'• .'.;.'.•Building 230 3100 40,000 • • • • ••• Current Planning 100 3200 10.0 10000 Long Range Planning 100 3300 Development Engineering 100 3500 Downtown Redevelopment 100 3700 '• • •• _•Police Administration 100 4000 125.0 •••.•• ••• .•• Police Operations 100 4100 ••• • _ • Support Services 100 4200 ••._ •'- Library Administration 100 5000 13.0 Library Readers'Services 100 5100 • •• •;mot•1 l•• Library Technical Services 100 5200 •_ _ Library Circulation 100 5300 _ _ _ _. •__ • Social Svcs&Community Events 100 5900 •M• .l.• •:I•Public Works Administration 100 6000 76.0 r I • Parks&Grounds 100 6100 Street Maintenance 200 6200 Project Engineering 100 6250 125.0 CIP/Transfers/Contingency 100 8000 Gas Tax Fund(Street Lights&Signals) 200 3600 City Gas Tax Fund 205 Electrical Inspection Fund 220 Criminal Forfeiture Fund 240 4000/420' Urban Services TIF Fund 250 w Urban Services Fund 255 3400 .1 Tree Replacement Fund 260 a Bancroft Debt Service Fund 300 • o Dartmouth LID/CIP Fund 320 _•Wall Street LID Fund 325 S GO Debt Service Fund 350 _I I. • G Facilities Fund 400 I _ • _ _ : Transportation Development Tax 405 I. Traffic Impact Fee 410 ;•.•.•.':':':':':':':' Underground Utility Fund 411 Street Maintenance Fee Fund 412 Parks Capital Fund 420 Parks Bond Fund 421 ` •-•0•-• • ••• •'• '•Parks SDC Fund 425 6100 ;G. ;1Y Tigard Triangle LID#1 Fund 450 Sanitary Sewer Fund 500 6600 Stormwater Fund 510 6700 Water Quality/Quantity Fund 511 6700 Water Fund 530 6250/65011 Water SDC Fund 531 Water CIP Fund 532 :•.•.•.•;• Recorder/Records-Elections Supervisor 600 1500 0.5 Fin&Info Srvcs-Passports/Business Licensint 600 2000 4.2 Insurance Fund 660 Deferred Compensation 900 General Employees Pension 910 Urban Renewal Debt Srvc 930 y y• Urban Renewal Cap Improvements 940 9000 f••�.• Trust Fund 980 Other Jurisdictions I All Other Grand Total-Allocation Factor Data 1 776.0 50,000 Subtotal Indirect 1 413.4 0 Subtotal Direct 0 362.6 4/11/2012 Section VI-Page 13 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Primary Allocation Percentages I°Combo Allocation Factors 33 34 I 35 II 39 40 41 42 43 Insurance FTEs&Actual Total Actual Exp All to City #of Record Premiums Exp(Excl Debt) &CIP Budget Insurance Staff IT Support Department Name-Division-Function Dept# Manager Boxes #of Microfiche COMBO COMBO COMBO Costs COMBO COMBO Mayor&Council 100 0500 I 0.00% 2.10% 0.00% 1.00% 1.08% 0.12% 0.72% 0.67% City Mngmnt-City Manager 600 1000 . 100.00% 1.73% 0.00% 0.95% 1.15% 0.35% 0.94% 1.47% City Mngmnt-Web Services 600 1000 0.00% 0.32% 0.00% 0.17% 0.19% 0.04% 0.16% 0.22% Human Resources 600 1100 0.00% 10.05% 0.00% 1.07% 1.27% 0.34% 0.69% 2.8_4% Risk Mngmnt-Insurance Premiums 600 1200 0.00% 0.00% 0.00% 0.00% 0.16% 0.15% 0.00% 0.00% Risk Mngmnt-Claims&Misc 600 1200 0.00% 7.60% 0.00% 0.40% 0.38% 0.10% 0.21% 0.84% Design&Comm-Mail 600 1300 0.00% 0.26% 0.00% 0.15% 0.18% 0.06% 0.09%% 0.59% Design&Comm-Graphics 600 1300 0.00% 0.93% 0.00% 0.56% 0.55% 0.13% 0.32% 2.79% Design&Comm-Copiers 600 1300 0.00% 0.00% 0.00% 0.00% 0.03% 0.03% 0.00% 0.00% e Recorder/Records-Records Management 600 1500 0.00% 0.55% 0.00% 0.39% 0.32% 0.07% 0.19% 0.53% a° Recorder/Records-Council Support 600 1500 0.00% 0.57% 0.00% 0.42% 0.34% 0.08% 0.19% 0.59% m Recorder/Records-Records Requests 600 1500 0.00% 0.05% 0.00% 0.04% 0.03% 0.01% 0.02% 0.05% tj Fin&Info Srvcs-Budget/CIP 600 2000 0.00% 1.35% 0.00% 0.25% 0.26% 0.06% 0.16% 0.93% I; Fin Ops-Fin Ridding I Mngmnt 600 2100 0.00% 0.80% 0.00% 0.13% 0.14% 0.04% 0.08% 0.55% Fin Ops-Accounting/GL 600 2100 0.00% 2.36% 0.00% 0.48% 0.51% 0.11% 0.32% 1.63% °c Fin Ops-AP 600 2100 0.00% 0.99% 0.00% 0.24% 0.25% 0.05% 0.16% 0.68% Fin Ops-Payroll 600 2100 I 0.00% 1.00% 0.00% 0.24% 0.25% 0.05% 0.16% 0.69% Utility Billing-Billing 600 2200 0.00% 6.59% 0.00% 0.77% 0.87% 0.22% 0.52% Utility Billing-Meter Reading 600 2200 0.00% 3.91% 0.00% 0.67% 0.51% 0.1-1% 0.32% 0.74% IT-Support 600 2300 0.00% 6.15% 0.00% 1.34% 1.49% 0.55% 0.87% 4.92% IT-GIS 600 2300 0.00% 3.20% 0.00% 0.68% 0.64% 0.17% 0.44% 2.56% Contracts and Purchasing 600 2500 0.00% 2.76% 0.00% 0.56% 0.58% 0.12% 0.37% 1.53% Fleet Maintenance 650 6300 0.00% 0.00% 0.00% 3.11% 0.60% 0.12% 0.55% 1.48% Prerty Management 1 650 6400 0.00% 0.00% 0.00% 2.09% 1.48% 0.67% 1.37% 2.21% Ci Cam.us Grounds Maintenance 6100 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Municipal Court 100 1400 0.00% I 1.16% 0.00% 0.92% 1.03% 0.28% 0.56% 1.46% FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Community Development Admin 100 3000 0.00% 0.00% 0.00% 0.49% 0.60% 0.23% 0.67% 3.00% Building _ 230 3100 0.00% 0.00% 80.00% _ 2.10% 1.93% 0.59% 1.78% 4.92% Current Planning 100 3200 0.00% 1.29% 20.00% _ 1.71% 1.99% 0.54% 2.25% 2.45% Long Range Planning 100 3300 0.00% 0.00% 0.00% 1.45% 1.85% 0.55% 0.97% 1.98% Development Engineering 100 3500 0.00% 0.00% 0.00% _ 0.62% 0.45% 0.15% 0.22% 0.87% Downtown Redevelopment 100 3700 0.00% ' 0.00% 0.00% _ 0.30% 0.25% 0.07% 0.14% 0.11% Police Administration 100 4000 0.00% 16.11% 0.00% 1.22% 0.96% 0.29% 1.08% 0.75% Police Operations 100 4100 , 0.00% 0.00% 0.00% 15.25% 13.75% 3.83% 33.93% 6.26% Support Services 100 4200 0.00% 0.00% 0.00% _ 9.02% 9.05% 2.91% 5.74% 7.90% Library Administration 100 5000 0.00% 1.68% 0.00% _ 3.06% 1.15% 0.53% 0.46% 5.60% Library Readers'Services 100 5100 I 0.00% 0.00% 0.00% 5.19% 3.98% 1.25% 2.04% 11.87% Library Technical Services 100 5200 I 0.00% 0.00% 0.00% 3.61% 1.59% 0.39% 1.09% 2.51% Library Circulation 100 5300 0.00% 0.00% 0.00% _ 5.11% 3.39% 0.75% 2.37% 3.10% Social Svcs&Community Events 100 5900 0.00% 0.00% 0.00% _ 0.00% 0.10% 0.10% 0.00% 0.00% Public Works Administration 100 6000 0.00% 9.79% 0.00% 3.77% 2.54% 0.73% 1.94% 5.90% Parks&Grounds 100 6100 0.00% 0.00% 0.00% _ 7.24% 2.56% 0.75% 5.25% 1.81% Street Maintenance 200 6200 0.00% 0.00% 0.00% 2.71% 1.87% 0.57% 6.82% 0.57% Project Engineering 100 6250 ' 0.00% 16.11% 0.00% _ 4.10% 2.98% 0.80% 5.15% 5.78% CIP/Transfers/Contingency 100 8000 0.00% 0.00% 0.00% _ 0.00% 0.79% 6.45% 0.00% 0.00% Gas Tax Fund(Street Lights&Signals) 200 3600 0.00% 0.00% 0.00% _ 0.00% 2.36% 5.56% 0.00% 0.00% City Gas Tax Fund 205 0.00% 0.00% 0.00% _ 0.00% 1.21% 2.46% 0.00% 0.00% Electrical Inspection Fund 220 0.00% 0.00% 0.00% _ 0.00% 0.10% 0.09% 0.00% 0.00% Criminal Forfeiture Fund 240 4000/4201 0.00% 0.00% 0.00% _ 0.00% 0.00% _ 0.00% 0.00% 0.00% a Urban Services TIF Fund 250 0.00% 0.00% 0.00% _ 0.00% 0.00% _ 0.00% 0.00% 0.00% `w Urban Services Fund 255 3400 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% C Tree Replacement Fund 260 0.00% 0.00% 0.00% _ 0.00% 0.11% _ 0.37% 0.00% 0.00% a Bancroft Debt Service Fund 300 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.55% 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% 0.00% 0.00% _ 0.00% 0.00% _ 0.00% 0.00% 0.00% u Wall Street LID Fund 325_ 0.00% 0.00% 0.00% _ 0.00% 0.00% _ 0.00% 0.00% 0.00% B GO Debt Service Fund 350 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.64% 0.00% 0.00% 6 Facilities Fund 400 0.00% 0.00% 0.00% 0.00% 0.24% 0.24% 0.00% 0.00% Transportation Development Tax 405 0.00% 0.00% 0.00% 0.00% 0.02% 0.04% 0.00% 0.00% Traffic Impact Fee 410 0.00% 0.00% 0.00% _ 0.00% 0.05% 0.19% 0.00% 0.00% Underground Utility Fund 411 0.00% 0.00% 0.00% _ 0.00% 0.01% 0.05% 0.00% 0.00% Street Maintenance Fee Fund 412 0.00% 0.00% 0.00% _ 0.00% 0.69% 3.89% 0.00% 0.00% Parks Capital Fund 420 0.00% 0.00% 0.00% _ 0.00% 7.10% 6.82% 0.00% 0.00% Parks Bond Fund 421 0.00% 0.00% 0.00% _ 0.00% 5.03% 4.83% 0.00% 0.00% Parks SDC Fund 425 6100 0.00% 0.00% 0.00% _ 0.00% 1.23% 2.37% 0.00% 0.00% Tigard Triangle LID#1 Fund 450 0.00% 0.00% 0.00% _ 0.00% _ 0.00% 0.00% 0.00% 0.00% Sanitary Sewer Fund 500 6600 0.00% 0.00% 0.00% _ 2.25% 1.75% 1.39% 6.38% 0.85% Stormwater Fund 510 6700 0.00% 0.00% 0.00% _ 2.39% 2.09% 1.35%. 3.70% 0.54% Water Quality/Quantity Fund 511 6700 ' 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% Water Fund 530 6250/6501. 0.00% 0.00% 0.00% _ 11.66% 6.87% 5.41% 8.49% 1.63% Water SDC Fund 531 0.00% 0.00% 0.00% _ 0.00% 0.01% 1.65% 0.00% 0.00% Water CIP Fund 532 0.00% 0.00% 0.00% 0.00% 4.62% 36.09% 0.00% 0.00% Recorder/Records-Elections Supervisor 600 1500 0.00% 0.06% 0.00% 0.04% 0.04% 0.01% 0.02% 0.04% Fin&Into Srvcs-Passports/Business Licensint 600 2000 0.00% 0.54% 0.00% _ 0.12% 0.13% 0.02% 0.08% 0.37% Insurance Fund _ 660 0.00% 0.00% 0.00% _ 0.00% 0.12% 0.11% 0.00% 0.00% Deferred Compensation 900 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% General Employees Pension 910 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00%J Urban Renewal Debt Srvc 930 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.13% 0.00% 0.00% Urban Renewal Cap Improvements 940 9000 0.00% 0.00% 0.00% _ 0.00% 0.15% 0.24% 0.00% 0.00% Trust Fund 980 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% I Other Jurisdictions 0.00% _ 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% All Other 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Grand Total-Primary Allocation 100.00% 100.00% j 100.00% 100.00% 100.00% _ 100.00% 100.00% I 100.00% Subtotal Indirect - 100.00% 53.27% 0.00% 15.68% 13.28% 3.77% 8.85% 29.73% Subtotal Direct 0.00% 46.73% 100.00% 84.32% 86.72% 96.23% 91.15% 70.27% Check O.K. 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Check O.K. 4/11/2012 Section VI-Page 14 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Secondary Allocation Percentages ' I°Combo Allocation Factors 33 34 35 II 39 40 41 42 43 Insurance FTEs&Actual Total Actual Exp Dept All to City #of Record Premiums Exp(Excl Debt) &CIP Budget Insurance Staff IT Support Department Name-Division-Function # Dept# !1 Manager Boxes #of Microfiche COMBO COMBO COMBO Costs COMBO COMBO Mayor&Council City Mngmnt-City Manager City Mngmnt-Web Services 600 1000 _ _ _ _ _ _ _ _ _ _ _ Human Resources 600 1100 '•'•'•'•' _ Risk Mngmnt-Insurance Premiums 600 1200 •:•'•'•'•' �-�- - ; �• .sue Risk Mngmnt-Claims&Misc 600 1200 G _ Design&Comm-Mail 600 1300 Design&Comm-Graphics 600 1300 _ Design&Comm-Copiers 600 1300 _ : •••• •;_ ._•e Recorder/Records-Records Management 600 1500 y° Recorder/Records-Council Support 600 1500 ___• Z Recorder/Records-Records Requests 600 1500 e_, Fin&Info Srvcs-Budget/CIP 600 2000 •• •• I; Fin Ops-Fin Rprting/Mngmnt _ 600 2100 P-' Fin Ops-Accounting/GL 600 2100 •.•.•.•.•.••••• cc Fin Ops-AP 600 2100 • Fin Ops-Payroll 600 2100 • •' • -•:'••••.•-y•• '•• Utility Billing-Billing 600 2200 .•••.•-�-;•••r•;•••••;•;••••• ••.•Utility Billing-Meter Reading 600 2200 _• _•__ _ _ _• IT-Support IT GIS 600 2300 •'•'•'•'•••�'•' . Contracts and Purcha_sing 600 2500 • Fleet Maintenance 650 6300 _ _ _ Property Management 650 6400 City Campus Grounds Maintenance Municipal Court 100 1400 0.00% 2.48% 0.00% 1.11% 1.23% 0.30% 0.69% 2.08% FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Community Development Admin 100 3000 0.00% 0.00% 0.00% 0.59% 0.71% 0.25% 0.74% 4.26% Building 230 3100 0.00% 0.00% 80.00% 2.48% 2.28% 0.64% 2.03% 7.07% Current Planning 100 3200 0.00% 2.76% 20.00% _ 2.07% 2.37% 0.59% 2.53% 3.74% Long Range Planning 100 3300 0.00% 0.00% 0.00% _ 1.77% 2.19% 0.59% 1.19% 2.84% Development Engineering 100 3500 0.00% 0.00% 0.00% _ 0.72% 0.53% 0.16% 0.27% 1.37% Downtown Redevelopment 100 3700 0.00% 0.00% 0.00% 0.36% 0.30% 0.07% 0.17% 0.15% Police Administration 100 4000 0.00% 34.47% 0.00% _ 1.43% 1.13% 0.31% 1.22% 1.11% Police Operations 100 4100 0.00% 0.00% 0.00% _ 18.06% 16.33% 4.14% 36.41% 8.45% Support Services 100 4200_ 0.00% 0.00% 0.00% _ 10.72% 10.70% 3.15% 6.83% 11.89% Library Administration 100 5000 0.00% 3.58% 0.00% _ 3.45% 1.34% 0.57% 0.56% 7/9% Library Readers'Services 100 5100 0.00% 0.00% _0.00% 6.08% 4.71% _ 1.35% 2.51% 17.05% Library Technical Services 100 5200 0.00% 0.00% 0.00% _ 4.14% 1.90% 0.42% 1.31% 3.47% Library Circulation 100 5300 _ 0.00% 0.00% 0.00% _ 5.98% 4.06% 0.81% 2.84% 4.16% Social Svcs&Community Events 100 5900 0.00% 0.00% 0.00%_ 0.00% 0.11% 0.10%_ 0.00% 0.00% Public Works Administration 100 6000 0.00% 20.96% 0.00% 4.39% 3.01% 0.79% 2.26% 8.34% Parks&Grounds 100 6100 _0.00%%_ 0.00%% 0.00% _ 9.90% 3.03% 0.81%% 5.68% 2.49%_ Street Maintenance 200 6200 _0.00%_ 0.00% 0.00% _ 3.14% 2.22% 0.62% 7.21% _ 0.79% Project Engineering 100 6250 0.00% 34.47% 0.00% _ 4.80% 3.55% 0.86% _ 5.62% 8.08%_ CIP/Transfers/Contingency 100 8000 _ 0.00% _ 0.00% 0.00% 0.00% 0.86% - 6.52% 0.00% _ 0.00%_ Gas Tax Fund(Street Lights&Signals) 200 3600 0.00% 0.00% 0.00% _ 0.00% 2.56% 5.77% 0.00% 0.00%- City Gas Tax Fund 205 0.00% 0.00% 0.00% 0.00% 1.31% 2.57% 0.00% 0.00% Electrical Inspection Fund 220 _0.00% 0.00% 0.00% _ 0.00% 0.10% 0.10% 0.00% 0.00% Criminal Forfeiture Fund 240 4000/4201 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% m Urban Services TIF Fund 250 _0.00% _ 0.00% _0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% c Urban Services Fund _ 255 3400 __0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% 0.00% C Tree Replacement Fund 260 0.00% 0.00% 0.00% 0.00% 0.12% 0.38% 0.00% 0.00% a Bancroft Debt Service Fund 300 0.00% - 0.00% 0.00% - 0.00% 0.00% _ 0.59% 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% _ 0.00% 0.00% _ 0.00% 0.00% 0.00% _ 0.00% 0.00% u Wall Street LID Fund 325 0.00% 0.00% 0.00% 0.00% 0.00% OA0% 0.00% 0.00% S GO Debt Service Fund 350 0.00% 0.00% 0.00% 0.00% 0.00% 0.69% _ 0.00% 0.00% a Facilities Fund 400 0.00% _ 0.00% 0.00% 0.00% 0.26% _ 0.25% 0.00% 0.00% Transportation Development Tax 405 0.00% 0.00% 0.00% _ 0.00% 0.02% 0.04% _ 0.00% 0.00% Traffic Impact Fee 410 0.00% 0.00% 0.00%_ 0.00% 0.05% 0.19% 0.00% 0.00% Underground Utility Fund 411 0.00% 0.00% 0 00% 0.00% 0.01% 0.05% _ 0.00% 0.00% Street Maintenance Fee Fund 412 0.00% 0.00% 0.00% 0.00% 0.75% _ 3.95% 0.00% 0.00% Parks Capital Fund 4201 0.00% 0.00% 0.00% 0.00% 7.71% 7.37% 0.00% 0.00% Parks Bond Fund 421 _ 0.00% 0.00% 0.00% _ 0.00% 5.46% 5.23% 0.00% 0.00% Parks SDC Fund 425 6100 _0.00% 0.00% 0.00% _ 0.00% 1.34% 2.48% 0.00% 0.00% Tigard Triangle LID#1 Fund 450 _0.00% 0.00% 0.00% __ 0.00% 0.00% 0.00% 0.00% 0.00% Sanitary Sewer Fund 500 6600 0.00% 0.00% 0.00% _ 2.60% 2.03% 1.45% 6.72% 1.11% Stormwater Fund 510 6700 0.00% 0.00% 0.00%_ 2.79% 2.46% 1.41%. _ 4.00% 0.79% Water Quality/Quantity Fund 511 6700 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Water Fund 530 6250/6501_0.00% 0.00% 0.00% _ 13.23% 7.77% 5.78% 9.07% 2.37% Water SDC Fund _ 531 0.00% 0.00% 0.00% _ 0.00% 0.01% 1.65% 0.00% _ 0.00%_ Water CIP Fund 532 0.00% 0.00% 0.00% 0.00% 5.01% 36.46% 0.00% 0.00%_ Recorder/Records-Elections Supervisor 600 1500 0.00/0 0 13% 0 00/o _ 0.05% 0.04% 0 01% 0.03% 0 06%_ Fin&Info Srvcs-Passports/Business Licensim 0.00%600 2000 0 00 ' 1.15% 0.00% 0.15% 0.15% 0.03% 0.10% 0.54% Insurance Fund 660 _0 00% _ 0.00% _0.00% _ 0.00% 0.13% 0.12% 0.00% 0.00% _ Deferred Compensation 900 _0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% - 0.00% _ 0.00% General Employees Pension 910 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Debt Srvc 930 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.14% _ 0.00% 0.00% Urban Renewal Cap Improvements 940 9000 0.00% 0.00% 0.00% 0.00% 0.17% 0.25% 0.00% 0.00% Trust Fund 980 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Other Jurisdictions 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% 0.00% All Other _ 0.00% 1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Grand Total-Secondary Allocation 0.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Subtotal Indirect 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Subtotal Direct 0.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Check O.K. 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Check O.K. 4/11/2012 Section VI-Page 15 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors FY 2010-11 Actuals 44 45 46 47 48 49 Records Purchasing Management Printer/Copier Utility Billing Department Name-Division-Function Fund Dept# GIS COMBO COMBO COMBO Mail COMBO COMBO COMBO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . •Mayor&Council 100 0500 City Mngmnt-City Manager 600 1000 • City Mngmnt-Web Services 600 1000 Human Resources 600 1100 ; •;:;;;:;:;T;- ;•;_•�:;:;:;:;•};:;;;:;:;�i• Risk Mngmnt-Insurance Premiums 600 1200 _ _ Risk Mngmnt-Claims&Misc 600 1200 '••[[••;••T •;•; Design&Comm-Mail 600 1300 ..r_•,__••••:[•'•••'•P Design&Comm-Graphics 600 1300 - lT '�' •' Design&Comm-Copiers 600 1300 •'�T 'y` I Recorder/Records-Records Management 600 1500 _ _ a° Recorder/Records-Council Support 600 1500 • • Recorder/Records-Records Requests 600 1500 tj Fin&Info Srvcs-Budget/CIP 600 2000 •_•' ;•' Fin Ops-Fin Rprting/Mngmnt Fin Ops-Accounting/GL 600 2100 •-•_ c Fin Ops-AP 600 2100 : Fin Ops-Payroll 600 2100 •,_�� Utility Billing-Billing 600 2200 Utility Billing-Meter Reading IT-Support 600 2300 _ IT-GIS 600 2300 Contracts and Purchasing 600 2500 Fleet Maintenance 650 6300 _ Property Management 650 6400 City Campus Grounds Maintenance Municipal Court 100 1400 �: FIS Interim Plan 100 2400 Community Development Ad_m_in 100 3000 •'•• ' Building 230 3100 •'•' ••' • • Current Planning 100 3200 •.•. •-• : ..•.'.. -' Long Range Planning 100 3300 Development Engineering Downtown Redevelopment 100 3700 _ _ '•' •'•; '• •y' Police Administration 100 4000 _ E ••• ••� � Police Operations 100 4100 •L_• _ _ Support Services 100 4200 _ _g; •. Library Administration Library Readers'Services 100 5100 Library Technical Services 100 5200 _ _ Library Circulation Social Svcs&Community Events 100 5900 ;1• Public Works Administration 100 6000 Parks&Grounds 100 6100 Street Maintenance 200 6200 Project Engineering 100 6250 CIP/Transfers/Contingency 100 6000 Gas Tax Fund(Street Lights&Signals( 200 3600 City Gas Tax Fund 205 Electrical Inspection Fund 220 Criminal Forfeiture Fund 240 4000/4200 4 Urban Services TIF Fund 250 Urban Services Fund 255 3400 .1 Tree Replacement Fund 260 a Bancroft Debt Service Fund 300 Dartmouth LID/CIP Fund 320 Wall Street LID Fund 325 - GO Debt Service Fund 350 Facilities Fund 400 Transportation Development Tax 405 Traffic Impact Fee 410 Underground Utility Fund 411 4 Street Maintenance Fee Fund 412 Parks Capital Fund 420 Parks Bond Fund 421 Parks SDC Fund 425 6100 Tigard Triangle LID#1 Fund 450 Sanitary Sewer Fund 500 6600 Stormwater Fund 510 6700 Water Quality/Quantity Fund 511 6700 Water Fund 530 625016500 Water SDC Fund 531 WaterCIP Fund 532 ;I Recorder/Records-Elections Supervisor 600 1500 _ _ Fin&Info Srvcs-Passports/Business Licensinc 600 2000 Insurance Fund 660 Deferred Compensation 900 General Employees Pension 910 Urban Renewal Debt Srvc 930 Urban Renewal Cap Improvements 940 9000 •; Trust Fund 980 Other Jurisdictions . . All Other Grand Total-Allocation Factor Data Subtotal Indirect Subtotal Direct , , , , , , , , , , , , , , , , , , 4/11/2012 Section VI-Page 16 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Primary Allocation Percentages 1 44 45 46 47 48 49 Records Purchasing Management Printer/Copier Utility Billing 'Department Name-Division-Function Dept# GIS COMBO COMBO COMBO Mail COMBO COMBO COMBO Mayor&Council 100 0500 1.10% 1.61% 3.05% 1.60% 5.06% 0.00% City Mngmnt-City Manager 600 1000 0.91% 0.38% 2.52% 1.42% 1.83% 0.00% City Mngmnt-Web Services 600 1000 0.17% 0.05% _ 0.47% 0.26% _ 0.04% I 0.00% Human Resources 600 1100 1.06% L 0.26% 31.00% 1.62% 2.95% 0.00% Risk Mngmnt-Insurance Premiums 600 1200 0.00% ll 0.00% 0.00% 0.06% _ 2.13% 0.00% Risk Mngmnt-Claims&Misc 600 1200 0.32%_ 0.31% 1.87% 0.49% 0.15% 0.00% Design&Comm-Mail 600 1300 0.14% 0.68% 0.38% 0.22% _ 0.68% 0.00% Design&Comm-Graphics 600 1300 0.49% 3.35% 1.35% 0.74% 0.38% 0.00% Design&Comm-Copiers 600 1300 0.00% 0.00% 0.00% 0.01% 0.00% 0.00% p Recorder/Records-Records Management 600 1500 0.29% 0.32% 0.80% 0.44% 3.88% 0.00% y° Recorder/Records-Council Support 600 1500 0.30% 0.38% 0.82% 0.45% I 0.25% 0.00% , Recorder/Records-Records Requests 600 1500 0.03% 0.03% 0.08% 0.04% 0.02% 0.00% tj Fin&Into Srvcs-Budget/CIP 600 2000 0.37% 0.82% 0.20% 0.35% _ 2.14% 0.00% u Fin Ops-Fin Rprting/Mngmnt 600 2100 0.22% 2.73% 0.12% 0.18% _ 0.35% 0.00% Fin Ops-Accounting/GL 600 2100 0.65% 0.16% 0.34% 0.69% _ 3.13% 0.00% c Fin Ops-AP 600 2100 0.27% 0.07% 0.14% 0.34% 0.13% 0.00% Fin Ops-Payroll 600 2100 0.28% 0.07% 0.14% 0.34% 0.14% 0.00% Utility Billing-Billing 600 2200 0.95% 0.86% 0.95% 1.14% 4.82% 0.00% Utility Billing-Meter Reading 600 2200 0.56% 0.51% 0.56% 0.69% I 0.24% 0.00% IT-Support 600 2300 1.70% I 2.53% 0.89% 1.71% 1.18% 0.00% IT-GIS 600 2300 0.89% 1.32% 0.46% 0.82% _ 0.33% 0.00% Contracts and Purchasing 600 2500 0.77% 0.04% 0.40% 0.79% 0.91% 0.00% Fleet Maintenance 650 6300 0.46% 0.47% 0.00% 0.82% 0.32% _ 0.00% Property Management 650 6400 0.81% 7.23% 0.00% 1.52% 0.32% 0.00% City Campus Grounds Maintenance 6100 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Municipal Court 100 1400 0.86% 0.13% 0.16% 1.32% 0.67% 0.00% FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Community Development Admin 100 3000 0.37% 0.46%_ 0.00% 0.68% _ 3.46% __ 0.00% Building 230 3100 1.35% 0.51% 30.83% 2.37% 5.15% 0.00% Current Planning 100 3200 1.46% 0.37% 9.69% 2.54% _ 5.54% 0.00% Long Range Planning 100 3300 12.56% 2.80% 0.00% 2.30% 4.87% 0.00% Development Engineering 100 3500 0.30% 0.19% 0.00% 0.53% 0.06% 0.00% Downtown Redevelopment 100 3700 0.19% 0.18% 0.00% 0.32% 0.02% 0.00% Police Administration 100 4000 1.58% 1.82% 6.98% 1.18% 5.94% 0.00% Police Operations 100 4100 8.93% 3.68% 0.00% 17.44% 6.61% 0.00% Support Services 100 4200 5.51% 3.75% 0.00% 10.96% 0.57% 0.00% Library Administration 100 5000 3.99% 0.69% 0.29% 1.19% 6.06% 0.00% Library Readers'Services 100 5100 3.35% 4.86% 0.00% 4.86% 3.82% 0.00% Library Technical iulao5ervices 100 5200 _ 2.31% 2.95% 0.00% 2.09% 1.96% 0.00% Library Circulation 100 5300 2.31% 0.14% 0.00% _ 4.56% 1.96% 0.00% Social Svcs&Community Events 100 5900 0.00% 0.00% 0.00% 0.04% 0.00% 0.00% Public Works Administration 100 6000 9.86% 2.22% 1.55% 3.19% 11.06% 0.00% Parks&Grounds 100 6100 3.13% 5.32% I 0.00% 3.20% 0.64% 0.00% Street Maintenance 200 6200 1.67% 1.34% 0.00% _ 2.31% 0.00% 0.00% Project Engineering 100 6250 14.04% 2.60% 3.79% 3.83% 11.16% 0.00% CIP/Transfers/Contingency 100 8000 0.00% 0.55% 0.00% 0.29% _ 0.00% 0.00% Gas Tax Fund(Street Lights&Signals) 200 3600 0.00% 27.63%% 0.00%% 0.85% 0.00% 0.00% City Gas Tax Fund 205 0.00% 0.00% I 0.00% 0.44% 0.00% 0.00% Electrical Inspection Fund 220 0.00% 0.00% I 0.00% 0.03% 0.00% 0.00% Criminal Forfeiture Fund 240 4000/4201 0.00% 0.00% I- 0.00% 0.00% _ 0.00% 0.00% Urban Services TIF Fund 250 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% `w Urban Services Fund 255 3400 0.00% 0.00% 0.00%�_ 0.00% 0.00% 0.00% C Tree Replacement Fund 260 0.00% 0.00% 0.00% 0.04% 0.00% 0.00% a Bancroft Debt Service Fund 300 0.00% 0.00% 0.00% 0.00% _ 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% u Wall Street LID Fund 325 0.00% 0.00% I 0.00% _ 0.00% 0.00% 0.00% GO Debt Service Fund 350 0.00% 0.00% I 0.00% 0.00% 0.00% 0.00% 3 Facilities Fund 400 0.24% 0.00% 0.00% 0.09% _ 0.00% 0.00% Transportation Development Tax 405 0.00% 0.00% 0.00% 0.01% 0.00% 0.00% Traffic Impact Fee 410 0.00% I 0.00% 0.00% 0.02% 0.00% 0.00% Underground Utility Fund 411 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Street Maintenance Fee Fund 412 0.00% 0.00% _ 0.00% _ 0.25% 0.00% 12.17% Parks Capital Fund 420 0.00% 0.54% 0.00% 2.56% 0.00% 0.00% Parks Bond Fund 421 0.00% 0.00% 0.00% _ 1.82% 0.00% 0.00% Parks SDC Fund 425 6100 0.00% 0.00% 0.00% 0.45% 0.00% 0.00% Tigard Triangle LID#1 Fund 450 0.00% 0.00% 0.00% _ 0.00% _ 0.00% 0.00% Sanitary Sewer Fund 500 6600 3.10% 1.75% I 0.00% 1.85% 0.00% 11.08% Stormwater Fund 510 6700 5.35% 4.79% I 0.00% _ 2.39% 0.00% 17.91% Water Quality/Quantity Fund 511 6700 0.00% 0.00% [ 0.00% 0.00% 0.00% 0.00% Water Fund 530 6250/6501 5.91% 5.86% 0.00% 5.28% 0.00% 58.84% Water SDC Fund 531 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Water CIP Fund 532 0.00% 0.00% 0.00% _ 1.67% 0.00% 0.00% Recorder/Records-Elections Supervisor 600 1500 0.00% 0.01% 0.09% 0.05% 0.02% 0.00% Fin&Info Srvcs-Passports/Business Licensing 600 2000 0.15% 0.04% I- 0.08% 0.18% 0.07% 0.00% Insurance Fund 660 0.00% 0.00% 0.00% 0.04% 0.00% 0.00% Deferred Compensation 900 0.00% 0.00% I 0.00% 0.00% 0.00% 0.00% General Employees Pension 910 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Debt Srvc 930 0.00% 0.00% 0.00% _ 0.00% 0.00% 0.00% Urban Renewal Cap Improvements 940 9000 0.00% 0.67% 0.00% 0.06% 0.00% 0.00% Trust Fund 980 0.00% 0.00%0.00% _ 0.00% 0.00% 0.00% Other Jurisdictions 0.00% 0.00% I 0.00% 0.00% 0.00% 0.00% All Other 0.00% 0.00% 0.00% 0.00% 0.02% 0.00% Grand Total-Primary Allocation I 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Subtotal Indirect I 12.76% 24.17% 46.55% 16.74% 31.35% 0.00% Subtotal Direct 87.24% 75.83% 53.45% 83.26% 68.65% 100.00% Check O.K. 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Check O.K. 4/11/2012 Section VI-Page 17 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-1 Allocation Factors Secondary Allocation Percentages ' 44 45 46 47 48 49 Records Dept Purchasing Management I I Printer/Copier Utility Billing Department Name-Division-Function # Dept# I GIS COMBO COMBO COMBO Mail COMBO COMBO COMBO Mayor&Council 100 0500 ••j• City Mngmnt-City Manager 600 1000 _ City Mngmnt-Web Services 600 1000 _ _ _ _ Human Resources 600 1100 •Y' _ _•Risk Mngmnt-Insurance Premiums 600 1200 •' •' _ ; Risk Mngmnt-Claims&Miss 600 1200 G :�_ •_ Design&Comm-Mail 600 1300 Design&Comm-Graphics 600 1300 •• Design&Comm-Copiers 600 1300 e Recorder/Records-Records Management 600 1500 •_t., y° Recorder/Records-Council Support 600 1500 _ _ Z Recorder/Records-Records Requests 600 1500 e_, Fin&Info Srvcs-Budget/CIP 600 2000 :• ; u Fin Ops-Fin Rprting/Mngmnt _ 600 2100 • : : : • P-' Fin Ops-Accounting/GL 600 2100 :•. '.'.•.•.••• cc Fin Ops-AP 600 2100 Fin Ops-Payroll 600 2100 ;•:•-.•-.2•1-':-•-:414-: y;••;__f,_�•Ta=• T_•••y� ;•Utility Billing-Billing 600 2200 Utility Billing-Meter Reading 600 2200 _ _ _• _•__ _ _ _ _ _ _ •• IT-Support 600 2300 • IT GIS 600 2300 • ••. ••••�' • Contracts and Purchasing 600 2500 •.• • • • • • • • ••• Fleet Maintenance 650 6300 Property Management 650 6400 City Campus Grounds Maintenance _ Municipal Court 100 1400 _ 1.12% I 0.17% 0.35% 1.60% 0.96% 0.00% FIS Interim Plan 100 2400 0.00% 0.00% 0.00% 0.00% 0.00% - 0.00% Community Development Admin 100 3000 0.49% 0.62% 0.00% 0.83% 4.98% 0.00% Building 230 3100 1.75% 0.69% 55.56% 2.89% 7.44% 0.00% Current Planning 100 3200 1.90% 0.51% 17.84% 3.09% 8.22%. 0.00% Long Range Planning 100 3300 12.95% 3.90% 0.00% 2.80% 7.18%. 0.00% Development Engineering 100 3500 0.39% 0.26% 0.00% 0.65% 0.09% 0.00% Downtown Redevelopment 100 3700 _ 0.24% 0.24% 0.00% 0.39% 0.03% 0.00% Police Administration 100 4000 1.76% 2.56% 14.16% 1.44% 8.80% 0.00% Pol ice Operations 100 4100 11.62% 5.34% 0.00% 21.24% 9.80% 0.00% Support Services 100 4200 7.17% 5.32% 0.00% 13.33% 0.85% 0.00% Library Administration 100 5000 5.20% 0.93% 0.60% 1.43% 8.84% 0.00% Library Readers'Services 100 5100 4.37% 6.56% 0.00% 5.92% 5.20% 0.00% Library Technical Services 100 5200 1.36% 3.97% 0.00% 2.55% _ 1.30% 0.00% Library Circulation 100 5300 _ 3.01% 0.19% 0.00% 5.57% 2.79% 0.00% Social Svcs&Community Events 100 5900 0.00% 0.00% 0.00% 0.04% 0.00% 0.00% Public Works Administration 100 6000 10.76% 3.36% 3.29% 3.88% 16.20% 0.00% Parks&Grounds 100 6100 _3.41% 7.67% 0.00% 3.89% _ 0.87% 0.00% Street Maintenance 200 6200 1.88% 1.98% 0.00% 2.81% 0.00% 0.00% Project Engineering 100 6250 14.81% 3.99% 7.86% 4.66% 16.31% 0.00% CIP/Transfers/Contingency 100 8000 _ 0.00% _ 0.92% 0.00% 0.31% 0.00% 0.00% Gas Tax Fund(Street Lights&Signals) 200 3600 _ 0.00% _ 29.89% 0.00% 0.92% 0.00% 0.00% City Gas Tax Fund 205 0.00% 0.00% 0.00% 0.47% 0.00% 0.00% Electrical Inspection Fund 220 0.00%. _ 0.00% 0.00% 0.04% 0.00% 0.00% Criminal Forfeiture Fund 240 4000/4201 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% m Urban Services TIF Fund 250 _0.00% _ 0.00% _0.00% _ 0.00% 0.00% _ 0.00% c Urban Services Fund _ 255 3400 __0.00%_ 0.00% 0.00% 0.00% 0.00% 0.00% C Tree Replacement Fund 260 0.00% 0.00% 0.00% 0.04% 0.00% 0.00% a Bancroft Debt Service Fund 300 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% o Dartmouth LID/CIP Fund 320 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% u Wall Street LID Fund 325 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2 GO Debt Service Fund 350 0.00% 0.00% 0.00% 0.00% 0.00% _ 0.00% a Facilities Fund 400 0.24% 0.00% 0.00% 0.09% 0.00% 0.00% Transportation Development Tax 405 0.00% 0.00% 0.00% 0.01% 0.00% 0.00% Traffic Impact Fee 410 0.00% • 0.00% 0.00% 0.02% 0.00% 0.00% Underground Utility Fund 411 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Street Maintenance Fee Fund 412 0.00% 0.00% 0.00% 0.27% 0.00% 12.17% Parks Capital Fund 420 I 0.00% 0.91% 0.00% 2.78% 0.00% 0.00% Parks Bond Fund 421 _ 0.00% 0.00% 0.00% 1.97% 0.00% 0.00% Parks SDC Fund 425 6100 _0.00% 0.00% 0.00% 0.48% 0.00% _ 0.00% Tigard Triangle LID#1 Fund 450 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Sanitary Sewer Fund 500 6600 _ 3.52% 2.69% 0.00% 2.24% 0.00% 11.08% Stormwater Fund 510 6700 5.49% 7.42% _ 0.00% 2.89% 0.00% 17.91% Water Quality/Quantity Fund 511 6700 0.00% 0.00% 0.00% _0.00% 0.00% 0.00% Water Fund 530 6250/6501_6.36% _ 8.79% _ 0.00% _6.25% _0.00% 58.84% Water SDC Fund _ 531 0.00% 0.00% 0.00% -0.01% 0.00% 0.00% Water CIP Fund 532 0.00% 0.00% 0.00% 1.81% 0.00% 0.00% Recorder/Records-Elections Supervisor 600 1500 0.00% 0 01% 0.17% 0.06% _ 0.03% 0.00% Fin&Info Srvcs-Passports/Business Licensint 600 2000 0.19% ' 0.05% 0.17% 0.21% 0.10% 0.00% Insurance Fund 660 _0.00% _ 0.00% 0.00% 0.05% 0.00% 0.00% Deferred Compensation 900 _0.00% 0.00% 0.00% 0.00% 0.00% 0.00% General Employees Pension 910 _ 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Debt Srvc 930 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Urban Renewal Cap Improvements 940 9000 0.00% 1.05% 0.00% 0.06% 0.00% 0.00% Trust Fund 980 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Other Jurisdictions 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% All Other . 0.00% r 0.00% 0.00% 0.00% 0.03% 0.00% Grand Total-Secondary Allocation 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Subtotal Indirect 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Subtotal Direct 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Check O.K. 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Check O.K. 4/11/2012 Section VI-Page 18 of 18 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 SECTION VII : SUMMARY OF INDIRECT COST ALLOCATIONS BY DEPARTMENT •: FC S GROUP www.fcsgroup.com City of Tigard, OR Indirect Cost Model for the FY 2012-13 Budget Year Summary Schedule FY 2010-11 Actuals Total 100 1400 Munial al Court $ 76,924 100 _2400 FIS Interim Plan $ - 100 3000 Community Development Admin $ 77,627 _230 3100 Building $ 216,425 100 _3200 Current Planning $ 147,256 100 3300 Long Range Planning $ 176,456 100 3500 Development Engineering $ 39,799 100 3700 Downtown Redevelopment $ 33,524 100 4000 Police Administration $ 138,680 II 100 4100 Police Operations $ 901,818 100 4200 Support Services $ 398,923 100 _5000 Librajy Administration $ 175,540 100 5100 _-Library Readers'Services $ 714,881 100 5200 Library Technical Services $ 168,228 100 5300 Library Circulation $ 293,117 100 , 5900 Social Svcs&Community Events $ 93,767 100 6000 Public Works Administration $ 290,417 100 6100 Parks&Grounds $ 215,701 200 6200 Street Maintenance $ 172,187 100 6250 Project Engineering $ 288,076 100 8000 CIP/Transfers/Contingency $ 21,092 200 3600 Gas Tax Fund(Street Lights&Signals) $ 116,542 205 City Gas Tax Fund $ 16,014 H 220 Electrical Inspection Fund $ 1,481 E 240 4000/4200 Criminal Forfeiture Fund $ - co 250 Urban Services TIF Fund $ 2 255 3400 Urban Services Fund $ a 260 Tree placement Fund $ 2,721 u• 300 Bancroft Debt Service Fund $ 1,396 o ▪ 320 Dartmouth LID/CIP Fund $ - Co 325 Wall Street LID Fund $ - d 350 , GO Debt Service Fund $ 1,050 O 400 _ Facilities Fund $ 5,336 405 _ Transportation Development Tax $ 238 410 ' Traffic Impact Fee $ 886 411 Underground Utility Fund $ 271 412 Street Maintenance Fee Fund $ 72,440 420 _Parks Capital Fund $ 69,740 421 Parks Bond Fund $ 47,065 425 6100 _Parks SDC Fund $ 13,852 450 Tigard Triangle LID#1 Fund $ - 500 6600 Sanitary Sewer Fund $ 285,470 510 6700 Stormwater Fund $ 220,161 511 6700 Water Quality/Quantity Fund $ 14,189 530 6250/6500 Water Fund $ 787,856 531 _ _ Water SDC Fund $ 2,554 532 Water CIP Fund _ $ 89,634 600 1500 _ Recorder/Records-Elections Supervisor $ 2,547 600 2000 Fin&Info Srvcs-Passports/Business Licensing_ $ 10,052 660 i Insurance Fund $ 1,597 900 !Deferred Compensation $ - 910 General Employees Pension $ 930 Urban Renewal Debt Srvc $ 216 940 9000 _Urban Renewal Cap Improvements $ 3,828 980 Trust Fund $ Other Jurisdictions $ - All Other $ 6,607 Total A-87 Allowable Costs $ 6,414,178 Total Costs Allocated to Ineligible Cost Pools(i.e. $ 77,105 Mayor&Council,Recorder/Records-Council Support) Grand Total I $ 6,491,283 4/11/2012 Section VII-Page 1 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR Indirect Cost Model for the FY 2012-13 Budget Year Carry-Forward 100 _ 100 100 230 100 100 100 100 100 FY 2010-11 Actuals 1400 2400 I 3000 3100 I 3200 3300 3500 3700 4000 Ir Community Developmen Downtown Municipal Development Current Long Range t Redevelopme Police DEPARTMENT Court FIS Interim Plan Admin Building Planning Planning Engineering nt Administration 100 0500 Mayor&Council 1 $ - $ - $ - $ - $ - $ - $_ - $ - $ _ - 600 1000 City Mngmnt-City Manager _ $ 7,727 $ - $ 4,522 $ 14,442 $ 14,915 $ 13,852 $ 3,352 $ 1,884 $ 7,165 600 1000 City Mngmnt-Web Services $ - $ - $ 2,189 $ 7,880 $ 8,537 $ 7,661 $ 1,751 $ 1,094 $ 201 600 1100 Human Resources $ 11,713 $ - $ 5,780 $ 20,809 $ 22,543 $ 20,231 $ 4,624 $ 2,890 $ 10,404 600 1200 Risk Mngmnt-Insurance Premiums $ 2,686 $ - $ 1,442 $ 6,125 $ 4,993 $ 4,250 $ 1,805 $ 880 $ 3,566 600 1200 Risk Mngmnt-Claims&Misc $ 1,327 $ - $ 1,558 $ 4,150 $ 5,249 $ 2,292 $ 524 I $ 327 $ 2,526 600 1300 Design&Comm-Mail $ 1,888 $ - $ 981 $ 3,404 $ 3,637 $ 3,296 $ 766 $ 464 $ 1,698 600 1300 Design&Comm-Graphics $ 13,753 $ - $ 3,013 $ 613 $ 5,736 $ 33,940 $ - $ 16,289 $ 6,996 600 1300 Design&Comm-Copiers $ 429 $ - $ 2,215 $ 3,292 $ 3,544 $ 3,115 $ 39 $ 13 $ 3,797 600 1500 Recorder/Records-Records Management $ 312 $ - $ - $ 55,542 $ 17,567 $ - $ - $ - $ 13,009 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ $ - _$ - $ - $ - 600 1500 Recorder/Records-Records Requests $ 114 $ - $ 7,612 $ 1,363 $ - $ - $ - $ - $ 227 600 2000 Fin&Info Srvcs-Budget/CIP $ 396 $ - $ 326 $ 836 $ 770 I $ 777 $ 212 $ 94 $ 407 600 2100 Fin Ops-Fin Rprting/Mngmnt $ 1,067 $ - $ 879 $ 2,251 $ 2,075 $ 2,094 $ 571 $ 252 $ 1,097 600 2100 Fin Ops-Accounting/GL $ 5,845 $ - $ 6,442 $ 8,233 $ 6,914 $ 8,422 $ 5,562_ $ 4,745 $ 9,239 600 2100 Fin Ops-AP $ 501 $ - $ 1,488 $ 916 $ 948 $ 1,433 $ 298 $ 423 $ 2,726 600 2100 Fin Ops-Payroll $ 1,636 $ - $_ 807 $ 2,906 $ 3,148 $ 2,825 $ 646 $ 404 $ 1,453 600 2200 Utility Billing-Billing $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 _ 2300 IT-Support $ 17,446 $ - $ 35,785 $ 58,834 $ 29,615 $ 23,647 $ 10,540 $ 1,333 $ 8,968 600 2300 IT- GIS $ 2,899 $ - $ 1,260 $ 4,537 $ 4,915 $ 40,518 $ 1,008 $ 630 $ 5,164 600 2500 Contracts and Purchasing $ 372 $ - $ 1,327 $ 1,476 $ 1,079 $ 8,103 $ 546 $ 521 $ 5,272 650 6300 Fleet Maintenance $ - $ - $_ - $ 4,258 $ 1,653 $ - $ - $ - $ 11,494 650 6400 Property Management $ 6,813 , $ - $ - $ 14,559 $ 9,419 $ - $ 7,555 $ 1,279 $ 43,271 Total A-87 Allocations for the FY 2012-13 Plan (Using FY 2010-11 Actuals) $ 76,924 $ - $ 77,627 $ 216,425 $ 147,256 $ 176,456 $ 3.9,799 $ 33,524 _$ 138,680 Less:A-87 FY 2010-11 Plan(Based on FY 2008-9 Actuals) Carry-Forward $ - 1 $ - $ - $ - $ - $ - $ - $ - I $ - Proposed Costs j$ 76,924 I $ - $ 77,627 $ 216,425 I $ 147,256 $ 176,456 $ 39,799 $ 33,524 I $ 138,680 4/11/2012 Section VII-Page 2 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR Indirect Cost Model for the FY 2012-13 Budget Year Carry-Forward I 100 100 100 ] 100 100 100- 100 100 100 FY 2010-11 Actuals I 4100 4200 5000 5100 I 5200 5300 5900 6000 6100 Ir Social Svcs Library Library & Police Support Library Readers' Technical Library Community Public Works Parks& DEPARTMENT Operations Services Administration Services Services Circulation Events Administration Grounds 100 0500 Mayor&Council $ - $ - $ - $ - $ - $ - $ _- $ - $ - 600 1000 City Mngmnt-City Manager $ 103,028 $ 67,783 $ 8,614 $ 29,807 $ 11,931 $ 25,446 $ 742 $ 19,007 $ 19,168 600 1000 City Mngmnt-Web Services $ 2,981 $ _ 1,838 $ 1,110 $ 4,945 $ 2,186 $ 4,810 $ - $ 2,817 $ 2,817 600 1100 Human Resources $ 154,622 $ 95,374 $ 9,537 $ 42,485 $ 18,786 $ 41,329 $ - _ $ 28,179 $ 28,179 600 1200 Risk Mngmnt-Insurance Premiums $ 44,561 $ 26,352 r$ 8,935 $ 15,166 $ 10,561 $ 14,941 $ - $ 11,022 $ 21,194 600 1200 Risk Mngmnt-Claims&Misc $ 78,590 $ 13,501 $ 1,081 $ 4,814 $ 2,573 $ 5,585 $ - $ 4,540 $ 12,179 600 1300 Design&Comm-Mail $ 24,996 $ 15,710 $ 1,698 $ 6,971 $ 2,996 $ 6,537 $ 51 $ 4,571 $ 4,582 600 1300 Design&Comm-Graphics $ 970 $ 4,204 $ 17,412 $ 28,561 $ - $ - $ - $ 3,030 $ 3,540 600 1300 Design&Comm-Copiers $ 4,226 $ 366 $ 3,880 $ 2,442 $ 610 $ 1,254 ' $ - $ 7,073 $ 407 600 1500 Recorder/Records-Records Management $ - $ - $ 540 $ - $ - $ - $ - $ 2,930 $ - 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ - $ - $ - _$ - $ - $ - , $ 937 $ - 600 2000 Fin&Info Srvcs-Budget/CIP $ 5,417 $ 4,123 $ 751 $ 1,765 $ 550 $ 1,062 $ 137 $ 1,030 $ 1,060 600 2100 Fin Ops-Fin Rprting/Mngmnt $ 14,592 $ 11,105 $ 2,023 $ 4,754 $ 1,481 $ 2,860 $ 369 $ 2,774 $ 2,854 600 2100 Fin Ops-Accounting/GL $ 10,842 $ 15,210 $ 7,699 $ 21,181 $ 15,713 $ 4,902 $ 31 $ 10,245 $ 12,979 600 2100 Fin Ops-AP $ 6,541 $ 5,358 $ 1,637 $ 18,055 $ 3,157 $ 721 $ 180 $ 2,272 $ 4,723 600 2100 Fin Ops-Payroll $ 21,591 $ 13,318 , $ 1,332 $ 5,933 $ 2,623 $ 5,771 $ - $ 3,935 $ 3,935 600 2200 Utility Billing-Billing $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 _ 2300 IT-Support $ 74,107 $_95,235 $ 66,614 $ 141,888 $ 29,829 $ 36,618 $ - $ 70,316 $ 21,535 600 2300 IT- GIS $ 30,089 $ 18,560 $ 13,448 $ 11,304 $ 3,508 $ 7,796 $ - $ 32,113 $ 10,183 600 2500 Contracts and Purchasing $ 10,730 $- 10,886 $ 1,984 $ 13,988 $ 8,482 $ _ 397 $ - $ 6,528 $ 15,500 650 6300 Fleet Maintenance H$ 145,932 $_ - $ 625 $ - $ - $ - i $ - $ - $ 13,272 650 6400 Property Management $ 168,004 $ - $ 26,620 $ 360,824 $ 53,240 $ 133,089 I $ 92,256 $ 77,099 $ 37,593 Total A-87 Allocations for the FY 2012-13 Plan (Using FY 2010-11 Actuals) r$ 901,818 $ 398,923 $ 175,540 1 $ 714,881 I $ 168,228 $ 293,117 $ 93,767 . $ 290,417 $ 215,701 Less:A-87 FY 2010-11 Plan(Based on FY 2008-9 Actuals) Carry-Forward $ - $ - I $ - $ - $ - $ - $ - $ - l $ - Proposed Costs $ 901,818 $ 398,923 I $ 175,540 $ 714,881 $ 168,228 $ 293,117 $ 93,767 $ 290,417 I $ 215,701 4/11/2012 Section VII-Page 3 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR Indirect Cost Model for the FY 2012-13 Budget Year Carry-Forward I 200 100 100 _ 200 205 220 240 250 255 FY 2010-11 Actuals I _6200 6250 8000_ 3600 I 4000/4200 3400 Gas Tax Fund Electrical Criminal Urban Street Project CIP/Transfers/ (Street Lights City Gas Tax Inspection Forfeiture Services TIF Urban DEPARTMENT Maintenance Engineering Contingency &Signals) Fund Fund Fund Fund Services Fund 100 0500 Mayor&Council $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager $ 14,014 $ 22,359 $ 5,816 $ 17,368 $ 8,899 $ 702 $ - $ - $ - 600 1000 City Mngmnt-Web Services $ 2,022 $ 3,409 $ - $ - $ - $ - $ - $ - $ - 600 1100 Human Resources $ 20,231 $ 34,104 $ - $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Insurance Premiums $ 7,906 $ 11,971 $ - $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ 15,765 $ 11,948 $ - $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Mail $ 3,307 $ 5,488 $ 401 $ 1,199 $ 614 $ 48 ' $ - $ - $ - 600 1300 Design&Comm-Graphics $ - $ 12,817 $ - $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Copiers I $ - $ 7,137 $ - $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Management $ - $ 7,110 $ - $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ 2,840 $ - $ - $ - $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Bud.et/CIP $ 807 $ 1,127 $ 9,015 $ 7,806 $ 3,458 $ 130 $ - $ - $ - 600 2100 Fin Ops-Fin Rprting/Mngmnt $ 2,175 $ 3,037 $ 2,892 $ 3,001 $ 554 $ 349 $ - $ - $ - 600 2100 Fin O.s-Accountin._/GL $ 7,951 $ 10,653 $ 911 $ 4,180 $ 2,231 $ 251 $ - $ - $ - 600 2100 Fin Ops-AP $ 2,671 $ 1,371 $ 407 $ 6,243 $ 258 $ - $ - $ - $ - 600 2100 Fin Ops-Payroll $ 2,825 $ 4,762 $ - $ - $ - - $ - $ - $ - $ - 600 2200 Utility Billing-Billing $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 _ 2300 IT-Support $ 6,750 $ 68,721 $ - $ - $ - $ - $ - $ - $ - 600 2300 IT- GIS $ 5,479 $ 45,468 $ - $ - $ - $ - $ - $ - $ - 600 2500 Contracts and Purchasing _ $ 3,919 $ 7,655 $ 1,649 $ 76,746 $ - $ - $ - $ - $ - 650 6300 Fleet Maintenance $ 7,801 $ 5,442 $ - $ - $ - $ - $ - $ - $ - 650 6400 Property Management $ 68,564 $ 20,655 $ - $ - $ - $ - $ - $ - $ - Total A-87 Allocations for the FY 2012-13 Plan (Using FY 2010-11 Actuals) r$ 172,187 $ 288,076 $ 21,092 $ 116,542 $ 16,014 $ 1,481 $ - $ - $ - Less:A-87 FY 2010-11 Plan(Based on FY 2008-9 Actuals) Carry-Forward $ - $ - $ - $ - $ - 1 $ - $ - $ - $ - Proposed Costs $ 172,187 $ 288,076 I $ 21,092 I $ 116,542 I $ 16,014 . $ 1,481 $ - I $ - I $ - 4/11/2012 Section VII-Page 4 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR Indirect Cost Model for the FY 2012-13 Budget Year Carry-Forward I 260 300 320 325 350 400 405 410 411 412 420 FY 2010-11 Actuals Transporta Street Tree Bancroft Dartmouth GO Debt tion Undergroun Maintenan Replacement Debt Service LID/CIP Wall Street Service Facilities Developme Traffic d Utility ce Fee Parks Capital DEPARTMENT Fund Fund Fund LID Fund Fund Fund nt Tax Impact Fee Fund Fund Fund 100 0500 Mayor&Council I$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager $ 809 $ - $ - $ - $ - $ 1,778 $ 146 $ 335 $ 60 $ 5,062 $ 52,287 600 1000 City Mngmnt-Web Services $ - $ —I $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1100 Human Resources $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - _ 600 1200 Risk Mngmnt-Insurance Premiums $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - _ 600 1200 Risk Mngmnt-Claims&Misc $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Mail $ 56 $ —f$ - $ - $ - $ 123 $ 10 $ 23 $ 4 $ 349 $ 3,610 600 1300 Design&Comm-Graphics $ - $ -$ - $ - $ - $ - $ - $ - $ - $ - $ 600 1300 Design&Comm-Copiers $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Management $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Council Support $ —1$ —1$ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Budget/CIP $ 514 $ 775 $ - $ - $ 909 $ 334 $ 50 $ 261 $ 73 $ 5,442 $ 9,654 600 2100 Fin Ops-Fin Rprting/Mngmnt $ 402 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Accounting/GL $ 283 $ 566 $ - $ - $ 126 $ 2,074 $ 31 $ 189 $ 63 $ 1,006 $ 2,325 600 2100 Fin Ops-AP $ 658 $ 55 $ - $ - $ 16 $ 243 $ - $ 78 $ 70 $ 117 $ 235 600 2100 Fin Ops-Payroll $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Billing $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 60,464 $ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 2300 IT-Support $ - $ - $ - $ - $ - $ - $ - _ $ - $ - $ - $ - 600 2300 IT- GIS $ - $ - $ - $ - $ - $ 785 $ -_ $ - $ - $ - $ - 600 2500 Contracts and Purchasing $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ 1,628 650 6300 Fleet Maintenance $ - $ - $ $ $ $ $ — $ $ $ $ 650 6400 Property Management I$ i$ i$ $ $ $ $ j $ — $ $ $ Total A-87 Allocations for the FY 2012-13 Plan (Using FY 2010-11 Actuals) I$ 2,721 $ 1,396 $ - $ - $ 1,050 $ 5,336 $ 238 $ 886 $ 271 $ 72,440 $ 69,740 Less:A-87 FY 2010-11 Plan(Based on FY 2008-9 Actuals) Carry-Forward $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Proposed Costs $ 2,721 $ 1,396 $ - $ - $ 1,050 $ 5,336 $ 238 $ 886 $ 271 $ 72,440 $ 69,740 4/11/2012 Section VII-Page 5 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR Indirect Cost Model for the FY 2012-13 Budget Year Carry-Forward I 421 425 450 500 510 511 530 531 532 FY 2010-11 Actuals I 6100 6600 6700 6700 6250/6500 Tigard Triangle Water Parks Bond Parks SDC LID#1 Sanitary Stormwater Quality/Quantity Water CIP DEPARTMENT Fund Fund Fund Sewer Fund Fund Fund Water Fund Water SDC Fund Fund 100 0500 Mayor&Council I$ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager $ 37,060 $ 9,088 $ - $ 13,039 $ 15,660 $ - $ 50,989 $ 100 $ 34,028 600 1000 City Mngmnt-Web Services $ - $ - $ - $ 1,517 $ 2,022 $ - $ 3,467 $ - $ - 600 1100 Human Resources $ - $ - $ - $ 15,173 $ 20,231 $ - $ 34,682 $ - $ - 600 1200 Risk Mngmnt-Insurance Premiums $ - $ - $ - $ 6,583 $ 6,978 $ - $ 34,055 $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ - $ - $ - $ 14,747 $ 8,584 $ - $ 19,652 $ - $ - 600 1300 Design&Comm-Mail $ 2,558 $ 627 $ - $ 2,655 $ 3,421 $ - $ 7,531 $ 7 $ 2,349 600 1300 Design&Comm-Graphics $ - $ - $ - $ 102 $ 1,362 $ - $ 15,744 $ - $ - 600 1300 Design&Comm-Copiers $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Management $ - $ - $ - $ - , $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Budget/CIP $ 6,842 $ 3,336 $ - $ 1,953 $ 1,897 $ - $ 7,643 $ 2,298 $ 50,423 600 2100 Fin Ops-Fin Rprting/Mngmnt $ - $ - $ - $ 2,631 $ 2,952 $ - $ 17,138 $ - $ - 600 2100 Fin Ops-Accounting/GL $ 534 $ 660 $ - $ 8,202 $ 9,459 $ - $ 13,167 $ 94 $ 2,294 600 2100 Fin Ops-AP $ 70 $ 141 $ - $ 2,648 $ 3,893 $ - $ 9,666 $ 55 $ 540 600 2100 Fin Ops-Payroll $ - $ - $ - $ 2,119 $ 2,825 $ - $ 4,843 $ - $ - 600 2200 Utility Billing-Billing $ - $ - $ - $ 55,065 $ 88,995 $ - $ 292,435 $ - $ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ 93,951 $ - $ - $ 162,319 $ - $ - 600 2300 IT-Support $ - $ - $ - $ 10,016 $ 6,421 $ - $ 19,488 $ - $ - 600 2300 IT- GIS $ - $ - $ - $ 10,172 $ 17,258 $ - $ 19,196 $ - $ - 600 2500 Contracts and Purchasing $ - $ - $ - $ 5,150 $ 14,154 $ - $ 17,206 $ - $ - 650 6300 Fleet Maintenance $ - $ - $ - $ 14,873 $ 14,049 $ - $ 26,408 $ - $ - 650 6400 Property Management I$ - $ - $ - $ 24,875 $ - $ 14,189 $ 32,226 $ - $ - Total A-87 Allocations for the FY 2012-13 Plan (Using FY 2010-11 Actuals) I$ 47,065 $ 13,852 $ - $ 285,470 $ 220,161 $ 14,189 $ 787,856 $ 2,554 $ 8.9,634 Less:A-87 FY 2010-11 Plan(Based on FY 2008-9 Actuals) Carry-Forward $ - $ - $ - $ - $ - $ - $ - $ - $ - Proposed Costs $ 47,065 $ 13,852 $ - $ 285,470 $ 220,161 $ 14,189 $ 787,856 $ 2,554 $ 89,634 4/11/2012 Section VII-Page 6 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR Indirect Cost Model for the FY 2012-13 Budget Year Carry-Forward I 600 600 660 900 910 930 940 980 FY 2010-11 Actuals I 1500 2000 [ 9000 Fin&Into Recorder/Rec Srvcs- ords- Passports/B General Urban Urban Renewal Other Elections usiness Insurance Deferred Employees Renewal Cap Jurisdiction DEPARTMENT Supervisor Licensing Fund Compensation Pension Debt Srvc Improvements Trust Fund s 100 0500 Mayor&Council $ - $ - $ - I $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager $ 268 $ 947 $ 858 $ - $ - $ - $ 1,127 $ - $ - 600 1000 City Mngmnt-Web Services $ - $ 262 $ - $ - $ - $ - $ - $ - $ - 600 1100 Human Resources $ 428 $ 1,610 $ - $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Insurance Premiums $ 113 $ 358 $ - $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ 49 $ 192 $ - $ - $ - _ $ - $ - $ - $ - 600 1300 Design&Comm-Mail $ 68 $ 252 $ 59 $ - $ - $ - $ 78 $ - $ - 600 1300 Design&Comm-Graphics $ 508 $ 535 $ - $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Copiers ,_$ 16 $ 46 $ - $ - _ $ - _ $ - $ - $ - $ - 600 1500 Recorder/Records-Records Management $ 161 $ 147 $ - $ - $ - _ $ - $ - $ - $ - _ 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - _ $ - $ - $ _ - $ - 600 1500 Recorder/Records-Records Requests $ - $ 56 $ - $ - $ - $ - $ - $ — - $ - 600 2000 Fin&Info Srvcs-Budget/CIP $ 12 $ 33 $ 158 $ - $ - _$ 184 $ 335 $ - $ - 600 2100 Fin Ops-Fin Rprting/Mngmnt $ 32 $ 90 $ 427 $ - $ - $ - $ - l $ - $ - 600 2100 Fin Ops-Accounting/GL $ 105 $ - $ 94 $ - $ - $ 31 $ 63 $ - $ - 600 2100 Fin Ops-AP $ 27 $ 260 $ - $ - $ - $ - $ 251 $ - $ - 600 2100 Fin Ops-Payroll $ 60 $ 225 $ - $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Billing $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - $ - $ - $ - $ - 600 _ 2300 IT-Support $ 492_ $ 4,431 $ - $ - $ - $ - $ - $ - $ - 600 2300 IT- GIS $ - $ 501 $ - $ - $ - $ - $ - $ - $ - 600 2500 Contracts and Purchasing $ 29 $ 106 $ - $ - $ - $ - $ 1,975 $ - $ - 650 6300 Fleet Maintenance $ 180 $ - $ - $ - $ - $ - $ - $ - $ - 650 6400 Property Management 1$ - $ - $ - $ - $ - $ - $ - $ - $ - Total A-87 Allocations for the FY 2012-13 Plan (Using FY 2010-11 Actuals) $ 2,547 $ 10,052 $ 1,597 $ - I$ - $ 216 $ 3,828 $ - $ - Less:A-87 FY 2010-11 Plan(Based on FY 2008-9 Actuals) Carry-Forward $ - $ - ) $ - $ - $ - $ - $ - $ - $ - Proposed Costs $ 2,547 I $ 10,052 ) $ 1,597 I $ - $ - $ 216 $ 3,828 $ - $ - 4/11/2012 Section VII-Page 7 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR Indirect Cost Model for the FY 2012-13 Budget Year Carry-Forward FY 2010-11 Actuals DEPARTMENT All Other Total A-87 100 0500 Mayor&Council $ - I $ - 600 1000 City Mngmnt-City Manager $ - $ 646,183 600 1000 City Mngmnt-Web Services $ 6,023 $ 71,540 600 1100 Human Resources I $ - $ 643,945 600 1200 Risk Mngmnt-Insurance Premiums I $ - $ 246,445 600 1200 Risk Mngmnt-Claims&Misc I $ - $ 211,750 600 1300 Design&Comm-Mail $ $ 119,086 600 1300 Design&Comm-Graphics $ - $ 169,125 600 1300 Design&Comm-Copiers I $ 12 $ 43,914 600 1500 Recorder/Records-Records Management I $ - $ 97,318 600 1500 Recorder/Records-Council Su••ort $ - $ - 600 1500 Recorder/Records-Records Re•uests $ - $ 13,150 600 2000 Fin&Info Srvcs-Budget/CIP $ - $ 135,183 600 2100 Fin Ops-Fin Rprting/Mngmnt $ - $ 88,775 600 2100 Fin Ops-Accounting/GL $ - $ 221,746 600 2100 Fin Ops-AP _ $ 572 $ 81,924 600 2100 Fin Ops-Payroll $ - $ 89,921 600 2200 Utility Billing-Billing $ - $ 496,960 600 2200 Utility Billing-Meter Reading $ - $ 256,269 600 _ 2300 IT-Support $ - $ 838,629 600 2300 IT- GIS $ - $ 286,792 600 2500 Contracts and Purchasing $ - $ 217,406 650 6300 Fleet Maintenance $ - $ 245,987 650 6400 Property Management $ - $ 1,192,132 Total A-87 Allocations for the FY 2012-13 Plan (Using FY 2010-11 Actuals) r$ 6,60.7 $ 6,414,178 Less:A-87 FY 2010-11 Plan(Based on FY 2008-9 Actuals) $ - Carry-Forward $ - $ - Proposed Costs $ 6,607 I $ 6,414,178 4/11/2012 Section VII-Page 8 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 SECTION VIII : PRIMARY AND SECONDARY ALLOCATION SCHEDULES •:>FC S GROUP www.fcsgroup.com City of Tigard,OR A-87 is ON Indirect Cost Model for the FY 2012-13 Budget Year Primary&Secondary Citywide Cost Allocations FY 2010.11 Actuals 46-Records Management COMB V (Choose Allocation Basis and Type on Selection Number) 'Factor#: II 23 40 4 3 39 42 47 7 48 46 23 9 41 31 10 20 3 49 12 43 44 45 17 29 Primary Allocation FTEs&Actual Insurance Records Time on Total Actual Exp Total Actual Exp Exp(Excl Debt) Premiums Insurance Staff Graphics Staff Printer/Copier Management Records &CIP Budget (Excl Debt& Utility Billing IT Support Purchasing Fleet Work Allocation Factor: Agenda Items COMBO Web Services FTEs COMBO Costs COMBO Mail COMBO Time(Minutes) COMBO COMBO Agenda Items Requests COMBO Capital) Journal Entries #of Invoices FTEs COMBO Meter Reading COMBO GIS COMBO COMBO Order Expenses Sq Ft Risk Mngmnt- Recorder/Recor Recorder/Recur Recorder/Recor Fin Ops-Fin City Mngmnt- City Mngmnt- Human Insurance Risk Mngmnt- Design&Comm Design&Corers Design&Comm ds-Records ds-Council ds-Records Fin&Into Srvcs• Rprting l Fin Ops- Fin Ops- Utility Billing- Utility Billing- Contracts and Fleet Property Total Fund-Division-Name Indirect Cost Pool: Mayor&Council City Manager Web Services Resources Premiums Claims&Misc -Mail -Graphics -Copiers Management Support Requests Budget/CIP Mngmnt Accounting/GL Fin Ops-AP Payroll Billing Meter Reading R-Support IT-GIS Purchasing Maintenance Management Allocated Amount Allocated: II$ - $ 598,135 $ 75,854 $ 646,585 $ 288,778 $ 199,916 $ 119,852 $ 209,758 $ 63,463 $ 130,449 $ - $ 12,159 $ 113,079 $ 73,401 $ 216,478 $ 90,913 $ 91,580 $ 410,285 $ 214,960 $ 993,122 $ 267,814 $ 236,883 $ 226,773 $ 1,211,049 II$ 6,491,283 100 0500 Mayor&Council $ - $ 6,447 $ - $ 12,269 $ 2,884 $ 1,441 $ 1,919 $ 2,943 $ 3,210 $ 3,980 $ - $ 1,183 $ 140 $ 336 $ 2,182 $ 827 $ 1,738 $ - $ - $ 6,643 $ 2,956 $ 3,817 $ - $ - $ 54,916 600 1000 City Mngmnt-City Manager $ - $ 6,896 $ 11,444 $ 10,145 $ 2,745 $ 1,887 $ 1,700 $ 61,640 $ 1,164 $ 3,291 $ - $ 163 $ 400 $ 960 $ 1,004 $ 762 $ 1,437 $ - $ - $ 14,647 $ 2,444 $ 897 $ - $ 3,834 $ 127,461 600 1000 City Mngmnt-Web Services $ - $ 1,152 $ 1,451 $ 1,887 $ 489 $ 310 $ 307 $ 7,817 $ 23 $ 612 $ - $ 21 $ 51 $ 122 $ 127 $ 97 $ 267 $ - $ - $ 2,183 $ 455 $ 114 $ - $ - $ 17,485 600 1100 Human Resources $ - $ 7,571 $ - $ 11,797 $ 3,088 $ 1,386 $ 1,945 $ 7,017 $ 1,873 $ 40,436 $ - $ 184 $ 384 $ 921 $ 1,018 $ 821 $ 1,671 $ - $ - $ 28,192 $ 2,842 $ 612 $ - $ 6,502 $ 118,259 600 1200 Risk Mngmnt-Insurance Premiums $ - $ 941 $ - $ - $ - $ - $ 68 $ - $ 1,349 $ - $ - $ - $ 171 $ 410 $ - $ - $ - $ - $ _ $ - $ - $ - $ - $ - $ 2,939 600 1200 Risk Mngmnt-Claims&Misc $ - $ 2,291 $ - $ 3,539 $ 1,147 $ 416 $ 585 $ 1,418 $ 93 $ 2,445 $ - $ 184 $ 119 $ 285 $ 1,487 $ 598 $ 501 $ - $ - $ 8,331 $ 853 $ 735 $ - $ 4,498 $ 29,524 600 1300 Design&Comm-Mail $ - $ 1,091 $ - $ 1,515 $ 424 $ 178 $ 258 $ 1,034 $ 430 $ 491 $ - $ 7 $ 71 $ 170 $ 300 $ 818 $ 215 $ - $ $ 5,840 $ 365 $ 1,608 $ 83 $ 4,400 $ 19,298 600 1300 Design&Comm-Graphics $ - $ 3,313 $ - $ 5,438 $ 1.615 $ 639 $ 884 $ 5,098 $ 240 $ 1,764 $ - $ 34 $ 145 $ 348 $ 1,478 $ 4,036 $ 770 $ - $ - $ 27,706 $ 1,310 $ 7,934 $ 409 $ - $ 63,160 N 600 1300 Design&Comm-Copiers $ - $ 207 $ - $ - $ - $ - $ 15 $ - $ - $ - $ - $ - $ 38 $ 90 $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ 349 8 600 1500 Recorder/Records-Records Management $ - $ 1,926 $ - $ 3,227 $ 1,131 $ 379 $ 522 $ 2,675 $ 2,465 $ 1,047 $ - $ - $ 79 $ 189 $ 454 $ 184 $ 457 $ - $ - $ 5,215 $ 778 $ 763 $ 1,080 $ 5,021 $ 27,591 a 600 1500 Recorder/Records-Council Support $ - $ 2,037 $ - $ 3,307 $ 1,213 $ 388 $ 539 $ 3,135 $ 156 $ 1,073 $ - $ - $ 92 $ 221 $ 532 $ 216 $ 468 $ - $ _ $ 5,853 $ 797 $ 894 $ 1,266 $ - $ 22,188 1 0 600 1500 Recorder/Records-Records Requests $ - $ 186 $ - $ 314 $ 109 $ 37 $ 51 $ 249 $ 12 $ 102 $ - $ - $ 7 $ 18 $ 42 $ 17 $ 45 $ - $ $ 493 $ 76 $ 71 $ 101 $ 1,775 $ 3,705 U 600 2000 Fin&Info Srvcs-Budget/CIP $ - $ 1,552 $ 500 $ 2,557 $ 713 $ 322 $ 415 $ 846 $ 1,358 $ 255 $ - $ 101 $ 67 $ 161 $ 857 $ 533 $ 362 $ - $ - $ 9,251 $ 1,004 $ 1,954 $ - $ 3,561 $ 26,369 Ti 600 2100 Fin Ops-Fin Rprting/Mngmnt $ - $ 831 $ 296 $ 1,279 $ 367 $ 163 $ 212 $ 501 $ 220 $ 151 $ - $ 60 $ 44 $ 105 $ 776 $ 315 $ 181 $ - $ - $ 5,473 $ 594 $ 6,464 $ - $ 7,580 $ 25,610 a 600 2100 Fin Ops-Accounting/GL $ - $ 3,073 $ 873 $ 5,115 $ 1,398 $ 638 $ 828 $ 1,477 $ 1,986 $ 446 $ - $ 177 $ 128 $ 308 $ 71,324 $ 930 $ 724 $ - $ - $ 16,140 $ 1,752 $ 383 $ - $ - $ 107,699 c 600 2100 Fin Ops-AP $ - $ 1,480 $ 366 $ 2,557 $ 683 $ 316 $ 410 $ 620 $ 85 $ 187 $ - $ 74 $ 54 $ 129 $ - $ 391 $ 362 $ - $ - $ 6,778 $ 736 $ 161 $ - $ - $ 15,391 600 2100 Fin Ops-Payroll $ - $ 1,482 $ 369 $ 2,557 $ 684 $ 316 $ 410 $ 625 $ 86 $ 189 $ - $ 75 $ 54 $ 130 $ - $ 393 $ 362 $ - $ - $ 6,828 $ 741 $ 162 $ - $ - $ 15,464 600 2200 Utility Billing-Billing $ - $ 5,209 $ 1,269 $ 8,337 $ 2,214 $ 1,033 $ 1,364 $ 167 $ 3,059 $ 1,233 $ - $ 115 $ 246 $ 589 $ 812 $ 399 $ 1,181 $ - $ - $ 12,324 $ 2,548 $ 2,033 $ 27,035 $ 15,508 $ 86,675 600 2200 Utility Billing-Meter Reading $ - $ 3,067 $ 753 $ 5,115 $ 1,934 $ 633 $ 828 $ 99 $ 150 $ 731 $ - $ 68 $ 127 $ 305 $ 481 $ 237 $ 724 $ - $ $ 7,308 $ 1,511 $ 1,206 $ 16,032 $ - $ 41,309 600 2300 IT-Support $ - $ 8,908 $ 2,273 $ 11,911 $ 3,858 $ 1,749 $ 2,055 $ 3,092 $ 750 $ 1,161 $ - $ 40 $ 617 $ 1,481 $ 2,912 $ 1,974 $ 1,687 $ - $ - _ $ 48,837 $ 4,565 $ 6,002 $ 1,606 $ 35,286 $ 140,764 600 2300 IT- GIS $ - $ 3,845 $ 1,184 $ 5,991 $ 1,959 $ 886 $ 988 $ 1,611 $ 208 $ 605 $ - $ 21 $ 195 $ 468 $ 1,517 $ 1,028 $ 848 $ - $ - $ 25,443 $ 2,378 $ 3,127 $ 837 $ - $ 53,139 600 2500 Contracts and Purchasing $ - $ 3,493 $ 1,021 $ 5,882 $ 1,611 $ 734 $ 949 $ 1,728 $ 577 $ 521 $ - $ 207 $ 140 $ 337 $ 339 $ 83 $ 833 $ - $ - $ 15,213 $ 2,049 $ 92 $ - $ 1,960 $ 37,769 650 6300 Fleet Maintenance $ - $ 3,576 $ - $ 6,134 $ 8,976 $ 1,106 $ 985 $ - $ 202 $ - $ - $ - $ 134 $ 322 $ 1,568 $ 1,177 $ 869 $ - $ - $ 14,656 $ 1,239 $ 1,102 $ 2,857 $ 25,6151 $ 70,520 650 6400 Property Management $ - $ 8,838 $ - $ 10,027 $ 6,029 $ 2,733 $ 1,827 $ - $ 203 $ - $ - $ - $ 763 $ 1,830 $ 13,221 $ 8,544 $ 1,420 $ - $ - $ 21,902 $ 2,168 $ 17,115 $ - $ 9,3661 $ 105,988 100 1400 Municipal Court $ - $ 6,165 $ - $ 9,562 $ 2,653 $ 1,123 $ 1,578 $ 8,617 $ 425 $ 215 $ - $ 82 $ 316 $ 759 $ 3,006 $ 407 $ 1,354 $ - $ $ 14,519 $ 2,304 $ 306 $ - $ 6,208 $ 59,601 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 100 3000 Community Development Admin $ - $ 3,618 $ 1,654 $ 4,719 $ 1,425 $ 1,338 $ 821 $ 1,888 $ 2,198 $ - $ - $ 5,467 $ 261 $ 625 $ 3,313 $ 1,209 $ 668 $ - $ - $ 29,789 $ 1,002 $ 1,092 $ - $ - $ 61,085 230 3100 Building $ - $ 11,533 $ 5,954 $ 16,987 $ 6,052 $ 3,551 $ 2,846 $ 384 $ 3,266 $ 40,214 $ - $ 979 $ 667 $ 1,601 $ 4,235 $ 744 $ 2,406 $ - $ - $ 48,875 $ 3,605 $ 1,214 $ 3,037 $ 13,265 $ 171,417 100 3200 Current Planning $ - $ 11,900 $ 6,450 $ 18,403 $ 4,932 $ 4,501 $ 3,040 $ 3,594 $ 3,515 $ 12,644 $ - $ - $ 615 $ 1,476 $ 3,556 $ 770 $ 2,607 $ - $ - $ 24,348 $ 3,906 $ 888 $ 1,179 $ 8,582 $ 116,906 100 3300 Long Range Planning $ - $ 11,059 $ 5,789 $ 16,516 $ 4,198 $ 1,940 $ 2,756 $ 21,265 $ 3,090 $ - $ - $ - $ 621 $ 1,490 $ 4,331 $ 1,164 $ 2,339 $ - $ - $ 19,652 $ 33,634 $ 6,630 $ - $ - $ 136,473 100 3500 Development Engineering $ - $ 2,678 $ 1,323 $ 3,775 $ 1,784 $ 443 $ 641 $ - $ 39 $ - $ - $ - $ 169 $ 406 $ 2,861 $ 242 $ 535 $ - $ $ 8,612 $ 801 $ 449 $ - $ 6,883 $ 31,642 100 3700 Downtown Redevelopment $ - $ 1,503 $ 827 $ 2,359 $ 870 $ 277 $ 388 $ 10,206 $ 13 $ - $ - $ - $ 75 $ 179 $ 2,441 $ 344 $ 334 $ - $ - $ 1,125 $ 501 $ 429 $ - $ 1,165 $ 23,036 100 4000 Police Administration $ - $ 5,721 $ 152 $ 8,494 $ 3,524 $ 2,167 $ 1,420 $ 4,383 $ 3,767 $ 9,103 $ - $ 163 $ 325 $ 781 $ 4,752 $ 2,214 $ 1,203 $ - $ $ 7,411 $ 4,229 $ 4,306 $ 8,199 $ 39,424 $ 111,736 100 4100 Police Operations $ - $ 82,214 $ 2,252 $ 126,226 $ 44,030 $ 67,840 $ 20,897 $ 608 $ 4,192 $ - $ - $ $ 4,326 $ 10,382 $ 5,576 $ 5,312 $ 17,878 $ - $ - _ $ 62,206 $ 23,912 $ 8,712 $ 104,096 $ 153,068 $ 743,729 100 4200 Support Services $ - $ 54,149 $ 1,389 $ 77,859 $ 26,037 $ 11,484 $ 13,139 $ 2,634 $ 363 $ - $ - $ - $ 3,293 $ 7,902 $ 7,823 $ 4,351 $ 11,028 $ - $ - $ 78,494 $ 14,750 $ 8,877 $ - $ - $ 323,571 100 5000 Library Administration $ - $ 6,906 $ 839 $ 7,786 $ 8,833 $ 915 $ 1,422 $ 10,910 $ 3,849 $ 373 $ - $ - $ 600 $ 1,440 $ 3,960 $ 1,330 $ 1,103 $ - $ $ 55,644 $ 10,687 $ 1,633 $ 446 $ 24,253 $ 142,926 100 5100 Library Readers'Services $ - $ 23,807 $ 3,736 $ 34,683 $ 14,987 $ 4,074 $ 5,830 $ 17,895 $ 2,423 $ - $ - $ - $ 1,410 $ 3,383 $ 10,893 $ 14,663 $ 4,912 $ - $ $ 117,887 $ 8,983 $ 11,512 $ - $ 328,745 $ 609,822 100 5200 Library Technical Services $ - $ 9,513 $ 1,652 $ 15,336 $ 10,439 $ 2,187 $ 2,504 $ - $ 606 $ - $ - $ - $ 439 $ 1,054 $ 8,081 $ 2,564 $ 2,172 $ - $ $ 24,949 $ 2,788 $ 6,981 $ - $ 48,507 $ 139,772 100 5300 Library Circulation $ - $ 20,275 $ 3,634 $ 33,739 $ 14,765 $ 4,747 $ 5,463 $ - $ 1,245 $ - $ - $ $ 848 $ 2,035 $ 2,521 $ 585 $ 4,779 $ - $ - $ 30,758 $ 6,195 $ 327 $ - $ 121,256 $ 253,172 100 5900 Social Svcs&Community Events $ - $ 603 $ - $ - $ - $ - $ 44 $ - $ - $ - $ - $ $ 109 $ 263 $ 16 $ 146 $ - $ - $ - $ - $ - $ - $ - $ 84,054 $ 85,235 100 6000 Public Works Administration $ - $ 15,171 $ 2,128 $ 23,004 $ 10,893 $ 3,872 $ 3,822 $ 1,898 $ 7,016 $ 2,022 $ - $ 673 $ 823 $ 1,974 $ 5,269 $ 1,845 $ 3,258 $ - $ $ 58,581 $ 26,394 $ 5,258 $ - $ 70,245 $ 244,144 100 6100 Parks&Grounds $ - $ 15,302 $ 2,128 $ 23,004 $ 20,903 $ 10,503 $ 3,831 $ 2,218 $ 404 $ - $ - $ - $ 846 $ 2,031 $ 6,675 $ 3,836 $ 3,258 $ - $ -$ 18,025 $ 8,373 $ 12,602 $ 9,467 $ 34,251 $ 177,657 200 6200 Street Maintenance $ - $ 11,190 $ 1,528 $ 16,516 $ 7,814 $ 13,635 $ 2,766 $ - $ - $ - $ - $ - $ 645 $ 1,547 $ 4,089 $ 2,169 $ 2,339 $ - $ - $ 5,637 $ 4,479 $ 3,171 $ 5,565 $ 62,469 $ 145,558 100 6250 Project Engineering $ - $ 17,837 $ 2,576 $ 27,841 $ 11,830 $ 10,287 $ 4,588 $ 8,030 $ 7,080 $ 4,942 $ - $ 2,040 $ 900 $ 2,161 $ 5,479 $ 1,113 $ 3,943 $ - $ - $ 57,353 $ 37,599 $ 6,147 $ 3,882 $ 18,819 $ 234,448 100 8000 CIP/Transfers/Contingency $ - $ 4,723 $ - $ - $ - $ - $ 342 $ - $ - $ - $ - $ $ 7,297 $ 2,058 $ 469 $ 331 $ - $ - $ - $ - $ - $ 1,301 $ - $ - $ 16,521 200 3600 Gas Tax Fund(Street Lights&Signals) $ - $ 14,106 $ - $ - $ - $ - $ 1,021 $ - $ - $ - $ - $ $ 6,285 $ 2,135 $ 2,150 $ 5,070 $ - $ - $ - $ - $ - $ 65,455 $ - $ - $ 96,221 205 City Gas Tax Fund $ - $ 7,227 $ - $ - $ - $ - $ 523 $ - $ - $ - $ - $ - $ 2,780 $ 394 $ 1,148 $ 210 $ - $ - $ - $ - $ - $ - $ - $ - $ 12,282 , 220 Electrical Inspection Fund $ - $ 570 $ - $ - $ - $ - $ 41 $ - $ - $ - $ - $ - $ 104 $ 248 $ 129 $ - $ - $ - $ $ - $ - $ - $ - $ - $ 1,093 E 240 4000/4200 Criminal Forfeiture Fund $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ _ $ - $ - $ - $ - $ - $ - C 250 Urban Services TIF Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - o, 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - A, 260 Tree Replacement Fund $ - $ 657 $ - $ - $ $ - $ 48 $ - $ - $ - $ - $ - $ 415 $ 286 $ 145 $ 534 $ - $ - $ $ - $ - $ - $ - $ - $ 2,085 u 300 Bancroft Debt Service Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 619 $ - $ 291 $ 45 $ - $ - $ - $ - $ - $ - $ - $ - $ 955 'E 320 Dartmouth LID/CIP Fund $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - m 325 Wall Street LID Fund $ - $ - $ - $ - $ _ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - u 350 GO Debt Service Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ 726 $ $ 65 $ 13 $ - $ - $ - $ - $ - $ - $ - $ - $ 803 400 Facilities Fund $ - $ 1,444 $ - $ - $ $ - $ 104 $ - $ - $ - $ - $ $ 266 $ $ 1,067 $ 197 $ - $ - $ - $ - $ 655 $ - $ - $ - $ 3,734 O 405 Transportation Development Tax $ - $ 119 $ - $ - $ $ - $ 9 $ - $ - $ - $ - $ $ 40 $ "$ 16 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 184 410 Traffic Impact Fee $ - $ 272 $ - $ - $ $ - $ 20 $ - $ - $ - $ - $ $ 211 $ $ 97 $ 64 $ - $ - $ - $ - $ - $ - $ - $ - $ 663 411 Underground Utility Fund $ - $ 49 $ - $ - $ $ - $ 4 $ - $ - $ - $ - $ _ $ 59 $ _ $ 32 $ 57 $ - $ - $ - $ - $ - $ - $ - $ - $ 201 412 Street Maintenance Fee Fund $ - $ 4,111 $ - $ - $ $ - $ 297 $ - $ - $ - $ - $ $ 4,401 $ $ 517 $ 95 $ - $ 49,918 $ $ - $ - $ - $ - $ - $ 59,341 420 Parks Capital Fund $ - $ 42,467 $ - $ - $ $ - $ 3,073 $ - $ - $ - $ - $ $ 7,709 $ $ 1,196 $ 191 $ - $ - $ $ - $ - $ 1,283 $ - $ - $ 55,919 421 Parks Bond Fund $ - $ 30,099 $ - $ - $ $ - $ 2,178 $ - $ - $ - $ - $ $ 5,464 $ - $ 275 $ 57 $ - $ - $ - $ - $ - $ - $ - $ - $ 38,073 425 6100 Parks SDC Fund $ - $ 7,381 $ - $ - $ $ - $ 534 $ - $ - $ - $ - $ $ 2,682 $ - $ 339 $ 115 $ - $ - $ - $ - $ - $ - $ - $ - $ 11,051 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 500 6600 Sanitary Sewer Fund $ - $ 10,446 $ 1,146 $ 12,387 $ 6,507 $ 12,764 $ 2,223 $ 64 $ - $ - $ - $ $ 1,570 $ 1,872 $ 4,218 $ 2,150 $ 1,754 $ 45,461 $ 78,806 $ 8,452 $ 8,302 $ 4,135 $ 10,609 $ 22,663 $ 235,531 510 6700 Stormwater Fund $ - $ 12,527 $ 1,528 $ 16,516 $ 6,896 $ 7,402 $ 2,862 $ 853 $ - $ - $ - $ - $ 1,525 $ 2,100 $ 4,865 $ 3,162 $ 2,339 $ 73,474 $ - $ 5,315 $ 14,339 $ 11,352 $ 10,021 $ - $ 177,075 511 6700 Water Quality/Quantity Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 12,927 $ 12,927 530 6250/6500 Water Fund $ - $ 41,084 $ 2,619 $ 28,312 $ 33,666 $ 16,974 $ 6,326 $ 9,865 $ - $ - $ - $ - $ 6,120 $ 12,194 $ 6,772 $ 7,850 $ 4,010 $ 241,431 $ 136,154 $ 16,154 $ 15,817 $ 13,885 $ 18,838 $ 29,361 $ 647,431 531 Water SDC Fund $ - $ 81 $ - $ - $ - $ - $ 6 $ - $ - $ - $ - $ _ $ 1,863 $ - $ 48 $ 45 $ - $ - $ $ - $ - $ - $ - $ - $ 2,044 532 Water CIP Fund $ - $ 27,636 $ - $ - $ - $ - $ 2,000 $ - $ - $ - $ - $ _ $ 40,810 $ - $ 1,180 $ 439 $ - $ - $ $ - $ - $ - $ - $ - $ 72,065 600 1500 Recorder/Records-Elections Supervisor $ - $ 213 $ - $ 350 $ _ 112 $ 41 $ 57 $ 318 $ 16 $ 113 $ - $ $ 9 $ 22 $ 54 $ 22 $ 50 $ - $ $ 413 $ - $ 24 $ 129 $ - $ 1,942 600 2000 Fin&Info Srvcs-Passports/Business Licensing $ - $ 754 $ 198 $ 1,315 $ 353 $ 163 $ 210 $ 335 $ 46 $ 101 $ - $ 40 $ 27 $ 64 $ - $ 211 $ 186 $ - $ ,$ 3,666 $ 398 $ 87 $ - $ - $ 8,156 660 Insurance Fund $ - $ 697 $ - $ - $ - $ - $ 50 $ - $ - $ - $ - $ - $ 127 $ 304 $ 48 $ - $ - $ - $ $ - $ - $ - $ - $ - $ 1,226 900 Deferred Compensation $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 147 $ 1$ 16 $ - $ - $ - $ $ - $ - $ - $ - $ - $ 163 940 9000 Urban Renewal Cap Improvements $ - $ 915 $ - $ - $ - $ - $ 66 $ - $ - $ - $ - $ - $ 269 $ - 1$ 32 $ 204 $ - $ - $ $ - $ - $ 1,580 $ - $ - $ 3,066 980 Trust Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 1$ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - Other Jurisdictions $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 1$ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - All Other $ - $ - $ 4,551 $ - $ - $ - $ - $ - $ 11 $ - $ - $ - $ - $ - $ - $ 464 $ - $ - $ $ - $ - $ - $ - $ - $ 5,027 Grand Total-Primary $ - $ 598,135 $ 75,854 $ 646,585 $ 288,778 $ 199,916 $ 119,852 $ 209,758 $ 63,463 $ 130,449 $ - $ 12,159 $ 113,079 $ 73,401 $ 216,478 $ 90,913 $ 91,580 $ 410,285 $ 214,960 $ 993,122 $ 267,814 $ 236,883 $ 226,773 $ 1,211,049 $ 6,491,283 Subtotal Indirect $ - $ 79,413 $ 21,799 $ 120,899 $ 45,273 $ 17,689 $ 20,064 $ 103,793 $ 19,898 $ 60,721 $ - $ 2,714 $ 4,265 $ 10,236 $ 102,431 $ 24,380 $ 17,124 $ - $ - $ 295,257 $ 34,161 $ 57,246 $ 51,305 $ 124,905 $ 1,213,574 Subtotal Direct $ - $ 518,722 $ 54,054 $ 525,686 $ 243,505 $ 182,226 $ 99,788 $ 105,965 $ 43,565 $ 69,727 $ - $ 9,445 $ 108,813 $ 63,165 $ 114,047 $ 66,533 $ 74,456 $ 410,285 $ 214,960 $ 697,864 $ 233,653 $ 179,636 $ 175,467 $ 1,086,145 $ 5,277,709 Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. 4/11/2012 Section VIII-Page 1 of 3 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR A-87 is ON Indirect Cost Model for the FY 2012-13 Budget Year Primary&Secondary Citywide Cost Allocations FY 2010.11 Actuals 146-Records Management come V (Choose Allocation Basis and Type on Selection Number) 'Factor#: II 23 40 4 3 39 42 47 I 7 48 46 23 9 41 31 10 20 3 49 I 12 43 44 45 17 29 I Secondary Allocation FTEs&Actual Insurance Records Time on Total Actual Exp'Total Actual Exp Exp(Excl Debt) Premiums I Insurance Staff Graphics Staff Printer/Copier Management Records &CIP Budget (Excl Debt& Utility Billing I IT Support Purchasing Fleet Work Allocation Factor: Agenda Items COMBO Web Services FTEs COMBO Costs COMBO Mail COMBO Time(Minutes) COMBO COMBO Agenda Items Requests COMBO Capital) Journal Entries #of Invoices FTEs COMBO Meter Reading COMBO GIS COMBO COMBO Order Expenses 1 Sq Ft Risk Mngmnt• Recorder/Recor Recorder/Recor Recorder/Recor Fin Ops-Fin City Mngmnt- City Mngmnt• Human Insurance Risk Mngmnt• Design&Comm Design&Corner Design&Comm ds-Records ds-Council ds•Records Fin&Info Srvcs• Rprting/ Fin Ops- Fin Ops• Utility Billing• Utility Billing• Contracts and Fleet Property Total Fund-Division-Name Indirect Cost Pool: Mayor&Council City Manager Web Services Resources Premiums Claims&Misc •Mail •Graphics •Copiers Management Support Requests Budget/CIP Mngmnt I Accounting/GL Fin Ops•AP Payroll Billing Meter Reading fr•Support R•GIS Purchasing Maintenance Management Allocated Amount Allocated: II$ - i$ 127,461 $ 17,485 $ 118,259 1 S 2,939 1$ 29,524 I$ 19,298 I$ 63,160 I$ 349 I$ 27,591 $ - $ 3,705 I$ 26,369 $ 25,610 I$ 107,699 $ 15,391 $ 15,464 $ 86,675 L$ 41,309 I$ 140,764 $ 53,139 I$ 37,769 $ 70,520 $ 105,988 II$ 1,136,469 I 100 0500 Mayor&Council ' $ - 600 1000 City Mngmnt-City Manager -_ _ r - - s _ $ - 600 1000 City Mngmnt-Web Services . . . . . . . . . . I I - 600 1100 Human Resources - 600 1200 Risk Mngmnt-Insurance Premiums - 600 1200 Risk Mngmnt-Claims&Misc - $ 600 1300 Design&Comm-Mail • - 600 1300 Design&Comm-Graphics _Gra P $ - N o 600 1300 Design&Comm om -Co Copiers _ • ••:..I ii T•8 '-600 1500 Recorder/Records-Records Mana ement 1 •,•• a 600 1500 Recorder/Records-Council Support $ - o 600 1500 Recorder/Records Records Requests q • 600 2000 Fin&Info Srvcs-Bud eUCIP 9 $ Li 600 2100 Fin rtin in R Ops-F Mn P P 9/Mngmnt - 9 $ a 600 2100 Fin Op s-Accountin 9/GL : - c - 600 2100 Fin Ops-AP } - P 600 2100 Fin Ops-Payroll :• •: :�: •i• - P Y }II ' • 600 2200 Utility Billing-Billing - Y 9 9 �• i�r',-',r',�r`��r'�•-ter• •�-r' pt �. : _r•' •-•.--•r'-t •-tom•600 2200 Utility Billing-Meter Reading • •t - 600 2300 IT-Support $ - 1600 2300 IT- GIS - 600 2500 Contracts and Purchasing _ __ _ _ - 9 • 650 6300 Fleet Maintenance �1-� y I :i • 650 6400 Property Management - _ _100 1400 'Municipal Court $ - $ 1,562 $ - $ 2,151 $ 33 $ 204 $ 310 $ 5,136 $ 3 $ 97 $ - $ 32 $ 80 $ 308 $ 2,839 $ 94 $ 281 $ - $ - __$ 2,926 $ 595 $ 66 $ - $ 606 $ 17,323 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 100 3000 Community Development Admin $ - $ 904 $ 535 $ 1,062 $ 17 $ 220 $ 160 $ 1,125 $ 17 $ - $ - $ 2,145 $ 66 $ 254 $_ 3,129 $ 280 $ 139 $ - $ - $ 5,996 $ 259.$ 235 $ - $ - $ 16,541 230 3100 Building $ - $ 2,909 $ 1,926 $ 3,822 $ 73 $ 599 $ 557 $ 229 $ 26 $ 15,328 $ - $ 384 $ 168 $ 649 $ 3,999 $ 172 $ 500 $ - $ - $ 9,959 $ 931 $ 261 $ 1,221 $ 1,294 $ 45,008 100 3200 Current Planning $ - $ _3,015 $ 2,087 $ 4,140 $ 61 $ 748 $ 596 $ 2,142 $ 29 $ 4,923 $ - $ - $ 155 $ 598 $ 3,358 $ 178 $ 541 $ - $ - $ 5,268 $ 1,009 $ 191 $ 474 $ 837 $ 30,350 100 3300 Long Range Planning $ - $ 2,793 $ 1,873 $ 3,715 $ 52 $ 352 $ 540 $ 12,675 $ 25 $ - $ - $ - $ 157 $ 604 $ 4,090 $ 269 $ 486 $ - $ - $ 3,995 $ 6,884 $ 1,473 $ - $ - $ 39,983 100 3500 Development Engineering $ - $ 673 $ 428 $ 849 $ 21 $ 81 $ 125 $ - $ 0 $ - $ - $ - $ 43 $ 165 $_ 2,702 $ 56 $ 111 .$ - $ - $ 1,928 $ 207 $ 97 $ - $ 672 $ 8,157 1001 3700 Downtown Redevelopment $ - $ 381 $ 268 $ 531 $ 10 $ 50 $ 76 $ 6,083 $ 0 $ - $ - $ - $ 19 $ 73 $ 2,305 $ _ 79 $ 69 $ - $ - $ 208 $ 129 $ 92 $ - $ 114 $ 10,488_ 100 4000 Police Administration $ _ - $ 1,444 $ 49 $ 1,911 $ 42 $ 359 $ 278 $ 2,613 $ 31 $ 3,906 $ - $ 64 5 82 $ 317 $ 4,487 $ 512 $ 250 $ - $ - $ 1,556 $ 936 $ 966 $ 3,295 $ 3,847 $ 26,944 100 4100 Police Operations $ - $ 20,814 $ 728 $ 28,396 $ 531 $ 10,749 $ 4,098 $_ 362 $ 34 $ - $ - $ - $ 1,091 $ 4,209 $ 5,266 $ 1,229 $ 3,713 $ - $ - $ 11,901 $ 6,177 $ 2,018 $ 41,836 $ 14,937 $ 158,089 100 4200 Support Services $ - $ 13,633 $ 449 $ 17,515 $ 315 $ 2,017 $ 2,571 $ 1,570 $ 3 $ - $ - $ - $ 830 $ 3,204 $ 7,387 $ 1,007 $ 2,290 $ - $ - $ 16,741 $ 3,810 $ 2,008 $ - $ - $ 75,352 100 5000 Library Administration $ - $ 1,708 $ 271 $ 1,752 $ 101 $ 166 $ 276 $ 6,503 $ 31 $ 167 $ - $ - $ 151 $ 584 $ 3,739 $ 308 $ 229 $ - $ - $ 10,970 $ 2,761 $ 351 $ 179 $ 2,367_ $ 32,614_ 100 5100 Library Readers'Services $ - $ 6,000 $ 1,209 $ 7,802 $ 179 $ 740 $ 1,141 $ 10,666 $ 18 $ - $ - $ - $ 356 $ 1,372 $ 10,287 $ 3,392 $ 1,020 $ - $ - $ 24,001 $ 2,321 $ 2,476 $ - $ 32,079 $ 105,059 100 5200 Library Technical Services $ - $ 2,419 $ 534 $ 3,450 $ 122 $ 386 $ _492 $ - $ 5 $ - $ - $ - $ 111 $ 427 $- 7,631 $ 593 $ 451 $ - $ - $ 4,880 $ 720 $ 1,501 $ - $ 4,733 $ 28,456 100 5300 Library Circulation $ - $ 5,170 $ 1,176 $ 7,590 $ 176 $ 839 $ 1,074 $_ - $ 10 $ - $ - $ - $ 214 $ 825 $_ 2,381 $ 135 $ 992 $ - $ - $ 5,860 $ 1,600 $ 70 $ - $ 11,832 $ 39,945 100 5900 Social Svcs&Community Events $ - $ 139 $ - $ - $ - $ $ 8 $ - $ - $ - $ - $ - $ 28 $ 106 $ 15 $ 34 $ - $ - $ - $ - $ ,$ - $ _ - $_ 8,202 $ 8,532 100 6000 Public Works Administration $ - $ 3,837 $ 688 $ 5175 $ 129 $ 669 $ 749:$ 1,131 $ 57 $ 908 $ $ 264 $ 207 $ 800 $ 4,976 $ 427 $ 677 $ - $ - $ 11,735 $ 5,719 $ 1,270 $ - $ 6,855 $ 46,273 100 6100 Parks&Grounds $ - $ 3,867 $ 688 $ 5,175 $ 291 $ 1,676 I$ 751 $ 1,322 $ 3 $ $ _ $ - $ 213 $ 823 $ 6,304 $ 887 $ 677 $ - $ - $ 3,510 $ 1,810 $ 2,898 $ 3,805 $ 3,342 $ 38,043 200 6200 Street Maintenance $ - $ 2,824 $ 494 $ 3,715 $ 92 $ 2,130 $ 542 $ - $ - $ - ,$ - $ - $ 163 $ 627 $ 3,861__$ 502 $ 486 $ - $ - $ 1,113 $ 1,000 $ 747 $ 2,236 $ 6,096 $ 26,628 _100 6250 Project Engineering $ - $ 4,522 $ 833 $ 6,263 $ 141 $ 1,660 $ 900 $ 4,786 $ 57 $ 2,168 $ - $ 800 $ 227 $ 876 $ 5,174 $ 258 $ 819 $ - $ - $ 11,368 $ 7,869 $ 1,508 $ 1,560 $ 1,836 $ 53,627 100 8000 CIP/Transfers/Contingency $ - $ 1,092 $ - $ - $ - $ - $ 60 $ - $ - $ - $ - $ - $ 1,718 $ 834 $ 443 $ 77 $ - $ - $ - $ - $ - $ 348 $ - $ - _ $ 4,572 200 3600 Gas Tax Fund(Street Lights&Signals) $ - $ 3,262 $ - $ - $ - $ - $ 178 $ - $ - $ - $_ - $ - $ 1,521 $ 866 $ 2,030 $ 1,_173 $ - $ - $ - $ - $ - $ 11,291 $ - $ - $ 20,321 205 City Gas Tax Fund $ - $ 1,671 $ - $ - $ - $ - $ 91 $ - $ - $ - $ - $ - $ 677 $ 160 $ 1,084 $ 49 $ - $ - $ - $ - $ - $ - $ - $ - S 3,732 ,B 220 Electrical Inspection Fund $ - $ 132 $ - $ - $ - $ - $ 7 $ - $ - $ - $ - $ - $ 26 $ 101 $ 122 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 388 E 240 4000/4200 Criminal Forfeiture Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $. - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ C 250,. Urban Services TIF Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ _ - $ - $ - $ - $ - $ - $ _ - $ - $ - $ - $ - $ - a 2551 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - p 260 _ Tree Replacement Fund $ - $ 152 $ - $ - $ - $ _ - $ 8 $ - $ - $ - $ - $ - $ 99 $ 116.$ 137 $ 124 $ - $ - $ - $ - $ - $ - $ - 1$ - $ 636 u 300 _ Bancroft Debt Service Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 156 $ - $ 275 $ 10 $ - $ - $ - $ - $ - $ - $ - $ - $ 441 .E 320 Dartmouth LID/CIP Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - m 325 Wall Street LID Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 5 - $ - $ - $ - $ - $ - ▪ 350 GO Debt Service Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 183 $ - $ 61 $ 3 $ - $ - $ - $ - $ - $ - $ - $ - $ 247 400 Facilities Fund $ - $ 334 $ - $ - $ - $ - $ 18 $ - $ - $ - $ $ - $ 67 $ - $ 1,007 $ 46 $ - $ - $ - $ - $ 130 $ - $ - $ - $ 1,602 O 405 Transportation Development Tax $ - $ 27 $ - $ - $ - $ - $ 2 $ - $ - $ - $ $ - $ 10 $ - $ 15 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 54 410 Traffic Impact Fee $ - $ 63 $ - $ - $ - $ - $ 3 l$ - $ - $ - $ - $ - $ 50 $ - $ 92 $ 15 $ - $ - $ - $ - $ - $ - $ - $ - $ 223 411 Underground Utility Fund $ - $ 11 $ - $ - $ - $ - $ 1 1$ - $ - $ - $ - $ - $ 14 $ - $ 31 $ 13 $ - $ - $ - $ - $ - $ - $ - $ - $ 70 _412 Street Maintenance Fee Fund $ - $ 951 $ - $ - $ - '$ - $ 52 $ - $ - $ - $ - $ - $ 1,041 $ - $ 488.$ 22 $ - $ 10,546 $ - $ - $ - $ - $ - $ - $ 13,099 420 Parks Capital Fund $ - $ 9,821 $ - $ - $ - $ - $ 537 $ - $ - $ - $ - $ - $ 1,944 $ - $ 1,129 1$ 44 $ - $ - $ - $ - $ - $ 345 $ - $ - $ 13,821 421 Parks Bond Fund $ - $ 6,961 $ - $ - $ - ,$ - $ 381 $_ - $ - $ - $ - $ - $ 1,378 $ - $ 259 $ 13 $ - $ - $ - $ - $ - $ - $ - $ - $ 8,992 425 6100 Parks SDC Fund $ - $ 1,_707 $ - $ - $ - $ - $ 93 $ - $ - $ - $ - $ - $ 654 $ - $ 321 $ 26 $ - $ - $ - $ - $ - $ - $ - $ - $ 2,801 450 Tigard Triangle LID#1 Fund $ - $ $ - $ - $ - $ - $ - $_ - $ - $ - $ - $ - $ $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - 500 6600 Sanitary Sewer Fund $ - $ 2,592 $ 371 $ 2,787 $ 76 $ 1,983 $ 432 $ 38 $ - $ - $ _ $ - $ 382 $ _ 759 $ 3,984 $ 497 $ 364 $ 9,604 $ _ 15,144 $ _ 1,564 $ 1,870 $ 1,015 r$ 4,264 $ 2,212 $ 49,939 510 6700 Stormwater Fund $ - $ 3,133 $ 494 $ 3,715 $ 82 $ 1,182 $ 559 $ 509 $ - $ - $ - $ - $ 372 $ 851 $ 4,594 $ 731 $ 486 $ 15,522 $ - $ 1,107 $ 2,919 $ 2,802 $ 4,027 $ - $ 43,086 511 6700 Water Quality/Quantify Fund $ - $ - $ - $ - $ - $ - i$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - 1_$ 1,261 _$ 1,261 530 6250/6500 Water Fund $ - $ 9,905 $ 847 $ 6,369 $ 389 $ 2,678 1$ 1,206 I$ 5,880 $ - $ - $ - $ - $ 1,524 $ 4,944 $ 6,395 $ 1,816 $ 833 I$ 51,004 $ 26,165 $ 3,334 $ 3,380 $ 3,320 $ 7,571 r$ 2,865 $ 140,424 531 _ Water SDC Fund $ - $ 19 $ - $ - $ - $ - $ 1 $ - $ - $ - $ - $ - $ 435 $ - $ 46 $ 10 $ - $ - $ _ - $ - $ _ - $ - $ - $ - $ 511 532 Water CIP Fund $ - $ 6,391 $ - $ - $ --1$ - $ 349 $ - $ - $ - $ - $ - $ 9,613 $ - $ 1,114 $ 102 $ - $ - $ - $ - $ - $ - $ - $ - _$ 17,570 600 1500 Recorder/Records-Elections Supervisor $ - $ 54 $ - $ 79 $ 1 $ 7 $ 11 $ 190 $ 0 $ 48 $ - $ - $ 2 $ 9 $ 51 $ 5 $ 10 $ - $ - $ 80 $ - $ 5 $ 52 $ - $ 605 600 2000 Fin&Info Srvcs-Passports/Business Licensing $ - $ 193 $ 64 $ 296 $ 4 $ 29 $ 41 $ 200 $ 0 $ 46 $ - $ 16 $ 7 $ 26 $ - $ 49 $ 39 $ - $ - $ 765 $ 103 $ •9 $ - I$ - S 1,896 660 Insurance Fund $ - $ 161 $ - $ - $ - $ - $ 9 $ - $ - $ - $ - $ - $ 32 $ 123 $ 46 $ - $ - $ - $ - $ - $ - $ - $ - I$ - $ 371 900 Deferred Compensation $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - I$ - $ - 910 General Employees Pension $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - $ --I$ - $ - $ - $ - $ - $ 37 $ - $ 15 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 52 940 9000 Urban Renewal Cap Improvements $ - $ 212 $ - $ - $ - $ - $ 12 1$ - $ - $ - $ - $ - $ 66 $ - $ 31 $ 47 $ - $ - $ - $ - $ - $ 395 $ - $ - $ 762 980 l Trust Fund $ - $ - $ - $ - $ - $ - $ - I$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ $ $ $ $ - Other Jurisdictions $ - $ - $ - $ - $ - $ - $ - _I_$ - $ - $ - $ - $ - $ - $ - I$ - $ - $ - $ - $ _ - $ - $ - $ - $ - $ - $ All Other $ $ $ 1.,472 $ $ $ $ $ $ 0 $ $ $ $ $ $ $ 107 $ $ $ .$ $ $ ,$ $ 5 1,580 Grand Total-Secondary $ - $ 127,461 5_ 17,485 $ 118,259 $ 2,939 $ 29,524 $ 19,298 $ 63,160 $ 349 $ 27,591 $ - $ 3,705 $ 26,369 $ 25,610 $ 107,699 $ 15,391 $ 15,464 $ 86,675 $ 41,309 $ 140,764 $ 53,139 $ 37,769 I$ 70,520 $ 105,988 $ 1,136,469 Subtotal Indirect $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - S - $ - $ - $ - $ - $ - $ $ - $ - $ - I$ - $ Subtotal Direct $ - $ 127,461 $ 17,485 I$ 118,259 $ 2,939 I$ 29,524 $ 19,298 $ 63,160 $ 349 $ 27,591 $ - $ 3,705 $ 26,369 $ 25,610 $ 107,699 $ 15,391 $ 15,464 $ 86,675 $ 41,309 $ 140,764 $ 53,139 $ 37,769 I$ 70,520 $ 105,988 $ 1,136,469 Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. 4/11/2012 Section VIII-Page 2 of 3 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR A-87 is ON Indirect Cost Model for the FY 2012-13 Budget Year Primary&Secondary Citywide Cost Allocations FY 2010.11 Actuals 46-Records Management COMB V (Choose Allocation Basis and Type on Selection Number) 'Allocation# II 23 40 4 3 39 42 47 7 48 46 23 9 41 31 10 20 3 49 12 43 44 45 17 29 1 Total Citywide Allocation FTEs&Actual Insurance Records Time on Total Actual Exp Total Actual Exp Exp(Excl Debt) Premiums Insurance Staff Graphics Staff Printer/Copier Management Records &CIP Budget (Excl Debt 8 Utility Billing IT Support Purchasing Fleet Work Allocation Name Agenda Items COMBO Web Services FTEs COMBO Costs COMBO Mail COMBO Time(Minutes) COMBO COMBO Agenda Items Requests COMBO Capital) Journal Entries #of Invoices FTEs COMBO Meter Reading COMBO GIS COMBO COMBO Order Expenses Sq Ft Risk Mngmnt- Recorder/Recor Recorder/Recor Recorder/Recor Fin Ops-Fin City Mngmnt- City Mngmnt- Human Insurance Risk Mngmnt- Design&Comm Design 8 Comm Design&Comm ds-Records ds-Council ds-Records Fin S Into Srvcs• Rprting/ Fin Ops- Fin Ops- Utility Billing- Utility Billing- Contracts and Fleet Property Total Fund-Division-Name Indirect Cost Pool Mayor&Council City Manager Web Services Resources Premiums Claims&Misc -Mail -Graphics -Copiers Management Support Requests Budget/CIP Mngmnt Accounting/GL Fin Ops-AP Payroll Billing Meter Reading IT-Support IT-GIS Purchasing Maintenance Management Allocated I Amount to be Allocated II$ - $ 646,183 $ 71,540 $ 643,945 $ 246,445 $ 211,750 $ 119,086 $ 169,125 $ 43,914 $ 97,318 $ - $ 13,150 $ 135,183 $ 88,775 $ 221,746 $ 81,924 $ 89,921 $ 496,960 $ 256,269 $ 838,629 $ 286,792 $ 217,406 $ 245,987 $ 1,192,132 II$ 6,414,178 I 100 0500 Mayor&Council • $ - 600 1000 City Mngmnt-City Man a er - 600 1000 City Mngmnt-Web Se rvices :yy: -1 7� _ I _ $ - 600 1100 Human Resources - • -:_: :_, •• - -�: - -�:• :sue :. 600 1200 Risk Mngmnt-Insurance Premiums - 9 600 1200 Risk Mngmnt-Claims&Misc - 9 $ :•' : - : 600 1300 Design&Comm-Mail - 600 1300 Design&Comm-Graphics -•:•-1: • - O 600 13 00 Design&Co mm-Copiers :1I: I • - 600 1500 Recorder/Records-Records Management • - 600 1500 Recorder/Records-Council Support j $ - o 600 1500 Recorder/Records Records Requests U 600 2 000 Fin&Info Srvc s Budget/CIP I; m 600 2100 Fin Ops-Fin R rtin /Mngmnt P P 9 9 $ 600 2100 Fin Ops-Accounting/GL/GL - c P 9 $ - 600 2100 Fin Ops-AP - :' II •T- �-� : a :- � t .� - 600 2100 Finty sliPa roll -•600 2200 Utility Billing-Billin 9 � � • • p • • • .ir',-'�',r`�r'�-te • - s • •t . :�•-'-rr' •- -r•-t •-t - • • • • • • • • • • •600 2200 Utility Billing-Meter Reading -•600 2300 IT-Support - • • • • • • ••••• ••••• •. . . . . . . . . 600 2300 IT- GIS - 600 2500 Contracts and Purchasing _ I - 650 6300 Fleet -r- q: t •� q� • L : 650 6400 Property Management - 100 1400 Municipal Court $ - $ 7,727 $ - $ 11,713 $ 2,686 $ 1,327 $ 1,888 $ 13,753 $ 429 $ 312 $ - $ 114 $ 396 $ 1,067 $ 5,845 $ 501 $ 1,636 $ - $ - $ 17,446 $ 2,899 $ 372 $ - '$ 6,813 $ 76,924 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ _ $ - $ - $ - $ - $ - $ - 100 3000 Community Development Admin $ - $ 4,522 $ 2,189 $ 5,780 $ 1,442 $ 1,558 $ 981 $ 3,013 $ 2,215 $ - $ - $ 7,612 $ 326 $ 879 $ 6,442 $ 1,488 $ 807 $ - $ _ $ 35,785 $ 1,260 $ 1,327 $ - $ - $ 77,627 230 3100 Building $ - $ 14,442 $ 7,880 $ 20,809 $ 6,125 $ 4,150 $ 3,404 $ 613 $ 3,292 $ 55,542 $ - $ 1,363 $ 836 $ 2,251 $ 8,233 $ 916 $ 2,906 $ - $ - $ 58,834 $ 4,537 $ 1,476 $ 4,258 $ 14,559 $ 216,425 100 3200 Current Planning $ - $ 14,915 $ 8,537 $ 22,543 $ 4,993 $ 5,249 $ 3,637 $ 5,736 $ 3,544 $ 17,567 $ - $ - $ 770 $ 2,075 $ 6,914 $ 948 $ 3,148 $ - $ - $ 29,615 $ 4,915 $ 1,079 $ 1,653 $ 9,419 $ 147,256 100 3300 Long Range Planning $ - $ 13,852 $ 7,661 $ 20,231 $ 4,250 $ 2,292 $ 3,296 $ 33,940 $ 3,115 $ - $ - $ - $ 777 $ 2,094 $ 8,422 $ 1,433 $ 2,825 $ - $ - $ 23,647 $ 40,518 $ 8,103 $ - $ - $ 176,456 100 3500 Development Engineering $ - $ 3,352 $ 1,751 $ 4,624 $ 1,805 $ 524 $ 766 $ - $ 39 $ - $ - $ - $ 212 $ 571 $ 5,562 $ 298 $ 646 $ - $ _ $ 10,540 $ 1,008 $ 546 $ - $ 7,555 $ 39,799 100 3700 Downtown Redevelopment $ - $ 1,884 $ 1,094 $ 2,890 $ 880 $ 327 $ 464 $ 16,289 $ 13 $ - $ - $ - $ 94 $ 252 $ 4,745 $ 423 $ 404 $ - $ _ $ 1,333 $ 630 $ 521 $ - $ 1,279 $ 33,524 100 4000 Police Administration $ - $ 7,165 $ 201 $ 10,404 $ 3,566 $ 2,526 $ 1,698 $ 6,996 $ 3,797 $ 13,009 $ - $ 227 $ 407 $ 1,097 $ 9,239 $ 2,726 $ 1,453 $ - $ $ 8,968 $ 5,164 $ 5,272 $ 11,494 $ 43,271 $ 138,680 100 4100 Police Operations $ - $ 103,028 $ 2,981 $ 154,622 $ 44,561 $ 78,590 $ 24,996 $ 970 $ 4,226 $ - $ - $ - $ 5,417 $ 14,592 $ 10,842 $ 6,541 $ 21,591 $ - $ - $ 74,107 $ 30,089 $ 10,730 $ 145,932 $ 168,004 $ 901,818 100 4200 Support Services $ - $ 67,783 $ 1,838 $ 95,374 $ 26,352 $ 13,501 $ 15,710 $ 4,204 $ 366 $ - $ - $ - $ 4,123 $ 11,105 $ 15,210 $ 5,358 $ 13,318 $ - $ - $ 95,235 $ 18,560 $ 10,886 $ - $ - $ 398,923 100 5000 Library Administration $ - $ 8,614 $ 1,110 $ 9,537 $ 8,935 $ 1,081 $ 1,698 $ 17,412 $ 3,880 $ 540 $ - $ - $ 751 $ 2,023 $ 7,699 $ 1,637 $ 1,332 $ - $ $ 66,614 $ 13,448 $ 1,984 $ 625 $ 26,620 $ 175,540 100 5100 Library Readers'Services $ - $ 29,807 $ 4,945 $ 42,485 $ 15,166 $ 4,814 $ 6,971 $ 28,561 $ 2,442 $ - $ - $ - $ 1,765 $ 4,754 $ 21,181 $ 18,055 $ 5,933 $ - $ $ 141,888 $ 11,304 $ 13,988 $ - $ 360,824 $ 714,881 100 5200 Library Technical Services $ - $ 11,931 $ 2,186 $ 18,786 $ 10,561 $ 2,573 $ 2,996 $ - $ 610 $ - $ - $ - $ 550 $ 1,481 $ 15,713 $ 3,157 $ 2,623 $ - $ - $ 29,829 $ 3,508 $ 8,482 $ - $ 53,240 $ 168,228 100 5300 Library Circulation $ - $ 25,446 $ 4,810 $ 41,329 $ 14,941 $ 5,585 $ 6,537 $ - $ 1,254 $ - $ - $ - $ 1,062 $ 2,860 $ 4,902 $ 721 $ 5,771 $ - $ $ 36,618 $ 7,796 $ 397 $ - $ 133,089 $ 293,117 100 5900 Social Svcs&Community Events $ - $ 742 $ - $ - $ - $ - $ 51 $ - $ - $ - $ - $ - $ 137 $ 369 $ 31 $ 180 $ - $ - $ - $ - $ - $ - $ - $ 92,256 $ 93,767 100 6000 Public Works Administration $ - $ 19,007 $ 2,817 $ 28,179 $ 11,022 $ 4,540 $ 4,571 $ 3,030 $ 7,073 $ 2,930 $ - $ 937 $ 1,030 $ 2,774 $ 10,245 $ 2,272 $ 3,935 $ - $ $ 70,316 $ 32,113 $ 6,528 $ - $ 77,099 $ 290,417 100 6100 Parks&Grounds $ - $ 19,168 $ 2,817 $ 28,179 $ 21,194 $ 12,179 $ 4,582 $ 3,540 $ 407 $ - $ - $ - $ 1,060 $ 2,854 $ 12,979 $ 4,723 $ 3,935 $ - $ $ 21,535 $ 10,183 $ 15,500 $ 13,272 $ 37,593 $ 215,701 200 6200 Street Maintenance $ - $ 14,014 $ 2,022 $ 20,231 $ 7,906 $ 15,765 $ 3,307 $ - $ - $ - $ - $ - $ 807 $ 2,175 $ 7,951 $ 2,671 $ 2,825 $ - $ _ $ 6,750 $ 5,479 $ 3,919 $ 7,801 $ 68,564 $ 172,187 100 6250 Project Engineering $ - $ 22,359 $ 3,409 $ 34,104 $ 11,971 $ 11,948 $ 5,488 $ 12,817 $ 7,137 $ 7,110 $ - $ 2,840 $ 1,127 $ 3,037 $ 10,653 $ 1,371 $ 4,762 $ - $ - t$ 68,721 $ 45,468 $ 7,655 $ 5,442 $ 20,655 $ 288,076 100 8000 CIP/Transfers/Contingency $ - $ 5,816 $ - $ - $ - $ - $ 401 $ - $ - $ - $ - $ - $ 9,015 $ 2,892 $ 911 $ 407 $ - $ - $ - 1_$ - $ - $ 1,649 $ - $ - $ 21,092 200 3600 Gas Tax Fund(Street Lights&Signals) $ - $ 17,368 $ - $ - $ - $ - $ 1,199 $ - $ - $ - $ - $ - $ 7,806 $ 3,001 $ 4,180 $ 6,243 $ - $ - $ - 1$ - $ _,$ 76,746 $ - $ - $ 116,542 205 City Gas Tax Fund $ - $ 8,899 $ - $ - $ $ - $ 614 $ - $ - $ - $ - $ $ 3,458 $ 554 $ 2,231 $ 258 $ - $ - $ - 1$ - $ I$ - $ - $ - $ 16,014 m 220 Electrical Inspection Fund $ - $ 702 $ - $ - $ - $ - $ 48 $ - $ - $ - $ - $ - $ 130 $ 349 $ 251 $ - $ - $ - $ - 1.$ - $ - 1$ - $ - $ - $ 1,481 E240 4000/4200 Criminal Forfeiture Fund $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ 1$ - $ - 1$ - $ - $ - $ ✓ 250 Urban Services TIF Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ _ $ - $ - $ - $ - $ - $ - $ - I.$ - $ - I.$ - $ - $ - $ - a 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - I.$ - $ - I..$ - $ - $ - $ - p 260 Tree Replacement Fund $ - $ 809 $ - $ - $ - $ - $ 56 $ - $ - $ - $ - $ _ $ 514 $ 402 $ 283 $ 658 $ - $ - $ - 1$ - $ - 1.$ - $ - $ - $ 2,721 u 300 Bancroft Debt Service Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ 775 $ - $ 566 $ 55 $ - $ - $ - 1.$ - $ - 1$ - $ - $ - $ 1,396 '2 320 Dartmouth LID/CIP Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ _ $ - $ - $ - $ - $ - $ - $ - 1.$ - $ - $ - $ - $ - $ - rn 325 Wall Street LID Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ • 1$ - $ $ - $ - $ - $ - 1 350 GO Debt Service Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 909 $ -$ 126 $ 16 $ - $ - $ - I$ - $ - '$ - $ - $ - $ 1,050 400 Facilities Fund $ - $ 1,778 $ - $ - $ - $ - $ 123 $ - $ - $ - $ - $ - $ 334 $ $ 2,074 $ 243 $ - $ - $ - 1$ - $ 785 $ - $ - $ - $ 5,336 O 405 Transportation Development Tax $ - $ 146 $ - $ - $ - $ - $ 10 $ - $ - $ - $ - $ - $ 50 $ $ 31 $ - $ - $ - $ - 1$ - $ - $ - $ - $ - $ 238 410 Traffic Impact Fee $ - $ 335 $ - $ - $ - $ - $ 23 $ - $ - $ - $ - $ $ 261 $ $ 189 $ 78 $ - $ - $ - $ - $ - $ - $ - $ - $ 886 411 Underground Utility Fund $ - $ 60 $ - $ - $ - $ - $ 4 $ - $ - $ - $ - $ $ 73 $ - $ 63 $ 70 $ - $ - $ - $ - $ �I$ - $ - $ - $ 271 412 Street Maintenance Fee Fund $ - $ 5,062 $ - $ - $ - $ - $ 349 $ - $ - $ - $ - $ $ 5,442 $ - $ 1,006 $ 117 $ - $ 60,464 $ - $ - $ - $ - $ - $ - $ 72,440 420 Parks Capital Fund $ - $ 52,287 $ - $ - $ - $ - $ 3,610 $ - $ - $ - $ - $ - $ 9,654 $ - $ 2,325 $ 235 $ - $ - $ - $ - $ - L$ 1,628 $ - $ - $ 69,740 421 Parks Bond Fund $ - $ 37,060 $ - $ - $ - $ - $ 2,558 $ - $ - $ - $ - $ - $ 6,842 $ `$ 534 $ 70 $ - $ - $ -$ - $ $ - $ - $ - $ 47,065 425 6100 Parks SDC Fund $ - $ 9,088 $ - $ - $ - $ - $ 627 $ - $ - $ - $ - $ - $ 3,336 $ $ 660 $ 141 $ - $ - $ - $ - $ - $ - $ - $ - $ 13,852 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - 500 6600 Sanitary Sewer Fund $ - $ 13,039 $ 1,517 $ 15,173 $ 6,583 $ 14,747 $ 2,655 $ 102 $ - $ - $ - $ $ 1,953 $ 2,631 $ 8,202 $ 2,648 $ 2,119 $ 55,065 $ 93,951 $ 10,016 $ 10,172 $ 5,150 $ 14,873 $ 24,875 $ 285,470 510 6700 Stormwater Fund $ - $ 15,660 $ 2,022 $ 20,231 $ 6,978 $ 8,584 $ 3,421 $ 1,362 $ - $ - $ - $ $ 1,897 $ 2,952 $ 9,459 $ 3,893 $ 2,825 $ 88,995 $ - $ 6,421 $ 17,258 $ 14,154 $ 14,049 $ - $ 220,161 511 6700 Water Quality/Quantity Fund $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 14,189 $ 14,189 530 6250/6500 Water Fund $ - $ 50,989 $ 3,467 $ 34,682 $ 34,055 $ 19,652 $ 7,531 $ 15,744 $ - $ - $ - $ $ 7,643 $ 17,138 $ 13,167 $ 9,666 $ 4,843 $ 292,435 $ 162,319 $ 19,488 $ 19,196 $ 17,206 $ 26,408 $ 32,226 $ 787,856 531 Water SDC Fund $ - $ 100 $ - $ - $ - $ - $ 7 $ - $ - $ - $ - $ _ $ 2,298 $ - $ 94 $ 55 $ - $ - $ - $ - $ - $ - $ - $ - $ 2,554 532 Water CIP Fund $ - $ 34,028 $ - $ - $ - $ - $ 2,349 $ - $ - $ - $ - $ $ 50,423 $ - $ 2,294 $ 540 $ - $ - $ - $ - $ - $ - $ - $ - $ 89,634 600 1500 Recorder/Records-Elections Supervisor $ - $ 268 $ - $ 428 $ 113 $ 49 $ 68 $ 508 $ 16 $ 161 $ - $ - $ 12 $ 32 $ 105 $ 27 $ 60 $ - $ - $ 492 $ - $ 29 $ 180 $ - $ 2,547 600 2000 Fin&Info Srvcs-Passports/Business Licensing $ - $ 947 $ 262 $ 1,610 $ 358 $ 192 $ 252 $ 535 $ 46 $ 147 $ - $ 56 $ 33 $ 90 $ - $ 260 $ 225 $ - $ - $ 4,431 $ 501 $ 106 $ - $ - $ 10,052 660 Insurance Fund $ - $ 858 $ - $ - $ - $ - $ 59 $ - $ - $ - $ - $ - $ 158 $ 427 $ 94 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 1,597 900 Deferred Compensation $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ _ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ 184 $ - _$ 31 $ - $ - $ - $ $ - $ - _$ - $ - $ - $ 216 940 9000 Urban Renewal Cap Improvements $ - $ 1,127 $ - $ - $ - $ - $ 78 $ - $ - $ - $ - $ - $ 335 $ - _$ 63 $ 251 $ - $ - $ - $ - $ - _$ 1,975 $ - $ - $ 3,828 980 Trust Fund $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - _$ - $ - $ - $ - $ - $ - $ L$ - $ - $ - $ - I Other Jurisdictions $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - All Other $ - $ - $ 6,023 $ - $ - $ - $ - $ - $ 12 $ - $ - $ - $ - $ - $ - $ 572 $ - $ - $ - $ - $ - $ - $ - $ - $ 6,607 Grand Total-Citywide $ - $ 646,183 $ 71,540 $ 643,945 $ 246,445 $ 211,750 $ 119,086 $ 169,125 $ 43,914 $ 97,318 $ - $ 13,150 $ 135,183 $ 88,775 $ 221,746 $ 81,924 $ 89,921 $ 496,960 $ 256,269 $ 838,629 $ 286,792 $ 217,406 $ 245,987 $ 1,192,132 $ 6,414,178 Subtotal Indirect $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Subtotal Direct $ - $ 646,183 $ 71,540 $ 643,945 $ 246,445 $ 211,750 $ 119,086 $ 169,125 $ 43,914 $ 97,318 $ - $ 13,150 $ 135,183 $ 88,775 $ 221,746 $ 81,924 $ 89,921 $ 496,960 $ 256,269 $ 838,629 $ 286,792 $ 217,406 $ 245,987 $ 1,192,132 $ 6,414,178 1I$ - II$ - 11$ - 11$ - 11$ - 11$ - 11$ - 11$ - 11$ - 11$ - II$ - II$ - II$ - Its - Its - Its - Its - Its - Its - RS - Its - RS - Its - RS - Its - II Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. 4/11/2012 Section VIII-Page 3 of 3 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 SECTION IX: INDIRECT COST RATES •:>FC S GROUP www.fcsgroup.com City of Tigard,OR Multiple Overhead Rate Worksheet - Library FY 2010-11 Actuals Overhead Rates (Rate Base=Direct Salaries&Wages) Total Citywide Dept. Departmental Divisions Rate Overhead Overhead Paid Time Off Admin Time Benefits Library Readers'Services 178.54% 83.95% 28.77% 13.36% 14.29% 38.16% Check O.K. Library Technical Services 154.46% 51.41% 31.27% 13.36% 14.29% 44.13% Check O.K. Library Circulation 127.88% 38.28% 30.13% 13.36% 14.29% 31.83% Check O.K. Dept.Average 154.54% 69.52% 20.70% 13.36% 14.29% 36.67% Library Department:Total Department Divisions'Costs Dept. Dept. Direct Expenditures Total Dept. Overhead Unallowable Divisions' Salaries and Total Benefits for all other Divisions' Departmental Divisions Indirect Costs Wages purposes Cost Library Administration $ 402,480 $ 611,353 $ 1,013,833 Library Readers'Services $ 543,511 $ 851,540 $ 324,990 $ 662,273 $ 2,382,315 Library Technical Services $ 195,170 $ 327,199 $ 144,395 $ 75,524 $ 742,288 Library Circulation $ 393,036 $ 765,729 $ 243,702 $ 30,372 $ 1,432,839 Total $ 402,480 $ 1,743,070 $ - $ 1,944,468 $ 713,087 $ 768,170 $ 5,571,275 Citywide,Department,and Division Overhead Allocation Overhead Costs Libary Admin-Personnel Costs $ 339,928 $ 339,928 Library Admin-M&S $ 62,552 $ 62,552 I Back Out Citywide Library Admin OH $ (175,540) $ (175,540) Reallocate Citywide Library Admin OH $ 175,540 $ 175,540 I $ -1$ I $ - Dept. Back Out Reallocate Divisions' Citywide Libary Admin• Citywide Citywide Indirect Overhead Personnel Library Admin Library Admin Library Admin Total Divisions Costs Allocation Costs -M&S OH OH Overhead Library Administration $ - $ 175,540 $ - $ - $ (175,540) $ - $ - $ - $ - $ - Library Readers'Services $ - $ 714,881 $ 140,759 $ 27,393 $ - $ 76,874 $ - $ - $ - $ 959,908 Library Technical Services $ - $ 168,228 $ 62,240 $ 10,526 $ - $ 29,538 $ - $ - $ - $ 270,532 Library Circulation $ - $ 293,117 $ 136,929 $ 24,633 $ - $ 69,127 $ - $ - $ - $ 523,806 Total $ - $ 1,351,766 $ 339,928 $ 62,552 $ (175,540) $ 175,540 $ - $ - $ - $ 1,754,246 Allocate Departmental Indirect Costs Using Direct FTEs Direct and Wages Salaries RemCitywide ove Admin OH Direct and W Salaries ages Department Allocation Data Direct Total Dept. Remove Salaries and Divisions' Direct FTEs Admin Wages Cost Citywide OH Library Administration $ - $1,013,833 1 Library Readers'Services $ 851,540 $2,382,315 14.70 Library Technical Services $ 327,199 $ 742,288 6.50 Library Circulation $ 765,729 $1,432,839 14.30 Total $1,944,468 $5,571,275 35.50 1 0 0 0 4/11/2012 Section IX-Page 1 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Multiple Overhead Rate Worksheet - Police FY 2010-11 Actuals Overhead Rates(Rate Base=Direct Salaries&Wages) Total Citywide Dept. Departmental Divisions Rate Overhead Overhead Paid Time Off Admin Time Benefits Police Operations 108.95% 22.93% 7.98% 19.15% 14.29% 44.61% Check O.K. Support Services 100.02% 15.61% 7.72% 19.15% 14.29% 43.26% Check O.K. Dept.Average 105.43% 22.18% 5.74% 19.15% 14.29% 44.08% Police Department:Total Department Divisions'Costs Dept. Direct Expenditures Total Dept. Dept.Overhead Unallowable Divisions' Salaries and Total Benefits for all other Divisions'Cost Departmental Divisions Indirect Costs Wages purposes Police Administration $ 372,248 $ 177,551 $ 549,799 Police Operations $ 1,001,060 $ 3,933,620 $ 1,754,741 $ 622,042 $ 7,311,462 Support Services $ 742,836 $ 2,555,309 $ 1,105,471 $ 1,160,967 $ 5,564,582 Total $ 372,248 $ 1,921,447 $ - $ 6,488,928 $ 2,860,212 $ 1,783,008 $ 13,425,844 Citywide,Department,and Division Overhead Allocation Overhead Costs Police Admin-Personnel Costs $ 327,486 $ 327,486 Police Admin-M&S $ 44,762 $ 44,762 I Back Out Citywide Police Admin OH $ (138,680) $ (138,680) Reallocate Citywide Police Admin OH $ 138,680 $ 138,680 $ I $ - I $ - Back Out Reallocate Citywide Police Admin• Citywide Citywide Dept.Divisions' Overhead Personnel Police Admin•Police Admin Police Admin Total Divisions Indirect Costs Allocation Costs M&S OH OH Overhead Police Administration $ - $ 138,680 $ - $ - $ (138,680) $ - $ - $ - $ - $ - Police Operations $ - $ 901,818 $ 202,549 $ 27,135 $ - $ 84,069 $ - $ - $ - $ 1,215,571 Support Services $ - $ 398,923 $ 124,937 $ 17,627 $ - $ 54,612 $ - $ - $ - $ 596,099 Total $ - $ 1,439,422 $ 327,486 $ 44,762 $ (138,680) $ 138,680 $ - $ - $ - $ 1,811,670 Allocate Departmental Indirect Costs Using Direct FTEs Direct and W Salaries ages RemCitywove ide Admin OH Direct and Wages Salaries Department Allocation Data Direct Salaries and Total Dept. Remove Wages Divisions'Cost Direct FTEs Admin Citywide OH Police Administration $ - $ 549,799 1 Police Operations $ 3,933,620 $ 7,311,462 53.50 Support Services $ 2,555,309 $ 5,564,582 33.00 Total $ 6,488,928 $ 13,425,844 86.50 1 0 0 0 4/11/2012 Section IX-Page 2 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Multiple Overhead Rate Worksheet - Public Works FY 2010-11 Actuals Overhead Rates(Rate Base=Direct Salaries&Wages) Total Citywide Dept. Departmental Divisions Rate Overhead Overhead Paid Time Off Admin Time Benefits Parks&Grounds 165.42% 36.13% 36.93% 24.52% 24.08% 43.75% Check O.K. Street Maintenance 186.66% 48.68% 42.31% 24.52% 24.08% 47.06% Check O.K. Project Engineering 156.96% 33.47% 32.84% 24.52% 24.08% 42.05% Check O.K. Sanitary Sewer Fund 232.01% 95.47% 38.84% 24.52% 24.08% 49.10% Check O.K. Stormwater Fund 194.36% 56.24% 39.34% 24.52% 24.08% 50.18% Check O.K. Water Fund 257.75% 121.22% 40.25% 24.52% 24.08% 47.68% Check O.K. Dept.Average 194.45% 71.70% 28.37% 24.52% 24.08% 45.77% Public Works Department:Total Department Divisions'Costs Dept. Dept. Direct Expenditures Total Dept. Overhead Unallowable Divisions' Salaries and Total Benefits for all other Divisions'Cost Departmental Divisions Indirect Costs Wages purposes Public Works Administration $ 894,081 $ 496,018 $ 1,390,099 Parks&Grounds $ 345,234 $ 596,997 $ 261,207 $ 226,766 $ 1,430,204 Street Maintenance $ 294,567 $ 353,714 $ 166,471 $ 274,871 $ 1,089,622 Project Engineering $ 232,863 $ 860,761 $ 361,947 $ 66,111 $ 1,521,681 Sanitary Sewer Fund $ 856,126 $ 299,022 $ 146,820 $ 145,216 $ 1,447,184 Stormwater Fund $ 458,160 $ 391,488 $ 196,431 $ 453,629 $ 1,499,708 Water Fund $ 3,947,859 $ 649,957 $ 309,910 $ 3,679,537 $ 8,587,263 Total $ 894,081 $ 6,630,826 $ - $ 3,151,939 $ 1,442,786 $ 4,846,130 $ 16,965,761 Citywide,Department,and Division Overhead Allocation Overhead Costs Public Works Admin-Personnel Costs $ 822,564 $ 822,564 Public Works Admin-M&S $ 71,516 $ 71,516 Back Out Citywide PW Admin OH $ (290,417) $ (290,417) Reallocate Citywide PW Admin OH $ 290,417 $ 290,417 $ - I $ -I $ Dept. Public Works Divisions' Citywide Admin- Back Out Reallocate Indirect Overhead Personnel Public Works Citywide PW Citywide PW Total Divisions Costs Allocation Costs Admin-M&S Admin OH Admin OH Overhead Public Works Administration $ - $ 290,417 $ - $ - $ (290,417) $ - $ - $ - $ - $ - Parks&Grounds $ - $ 215,701 $ 151,894 $ 13,546 $ - $ 55,007 $ - $ - $ - $ 436,147 Street Maintenance $ - $ 172,187 $ 109,052 $ 8,026 $ - $ 32,591 $ - $ - $ - $ 321,855 Project Engineering $ - $ 288,076 $ 183,831 $ 19,530 $ - $ 79,310 $ - $ - $ - $ 570,746 Sanitary Sewer Fund $ - $ 285,470 $ 81,789 $ 6,785 $ - $ 27,552 $ - $ - $ - $ 401,595 Stormwater Fund $ - $ 220,161 $ 109,052 $ 8,883 $ - $ 36,071 $ - $ - $ - $ 374,167 Water Fund $ - $ 787,856 $ 186,946 $ 14,747 $ - $ 59,887 $ - $ - $ - $ 1,049,436 Total $ - $ 2,259,866 $ 822,564 $ 71,516 $ (290,417) $ 290,417 $ - $ - $ - $ 3,153,947 Allocate Departmental Indirect Costs Using Direct FTEs Direct and Wages Salaries ReCitywmove ide Admin OH Direct and Wages 4/11/2012 Section IX-Page 3 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Multiple Overhead Rate Worksheet - Public Works FY 2010-11 Actuals Department Allocation Data Direct Salaries Total Dept. Remove and Wages Divisions'Cost Direct FTEs Admin Citywide OH Public Works Administration $ - $ 1,390,099 1 Parks&Grounds $ 596,997 $ 1,430,204 9.75 Street Maintenance $ 353,714 $ 1,089,622 7.00 Project Engineering $ 860,761 $ 1,521,681 11.80 Sanitary Sewer Fund $ 299,022 $ 1,447,184 5.25 Stormwater Fund $ 391,488 $ 1,499,708 7.00 Water Fund $ 649,957 $ 8,587,263 12.00 Total $ 3,151,939 $ 16,965,761 52.80 1 0 0 0 4/11/2012 Section IX-Page 4 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Multiple Overhead Rate Worksheet - Community Development FY 2010-11 Actuals Overhead Rates(Rate Base=Direct Salaries&Wages) Total Citywide Dept. Departmental Divisions Rate Overhead Overhead Paid Time Off Admin Time Benefits Building 131.39% 40.94% 14.83% 21.76% 14.29% 39.57% Check O.K. Current Planning 123.63% 28.26% 15.78% 21.76% 14.29% 43.54% Check O.K. Long Range Planning 131.06% 38.18% 15.90% 21.76% 14.29% 40.93% Check O.K. Development Engineering 125.13% 30.28% 13.82% 21.76% 14.29% 44.98% Check O.K. Downtown Redevelopment 150.85% 48.49% 15.42% 21.76% 14.29% 50.89% Check O.K. Dept.Average 129.25% 40.36% 10.82% 21.76% 14.29% 42.02% Community Development Department:Total Department Divisions'Costs Dept. Direct Expenditures Total Dept. Dept.OH Unallowable Divisions' Salaries and Total Benefits for all other Divisions' Departmental Divisions Indirect Costs Wages purposes Cost Community Development Admin $ 185,281 $ 255,166 $ 440,447 Building $ 352,782 $ 528,690 $ 209,224 $ 37,041 $ 1,127,737 Current Planning $ 198,395 $ 520,989 $ 226,833 $ 93,316 $ 1,039,532 Long Range Planning $ 200,691 $ 462,166 $ 189,171 $ 197,180 $ 1,049,209 Development Engineering $ 84,651 $ 131,435 $ 59,119 $ 10,877 $ 286,082 Downtown Redevelopment $ 17,968 $ 69,140 $ 35,187 $ 3,986 $ 126,281 Total $ 185,281 $ 1,109,653 $ - $ 1,712,420 $ 719,534 $ 342,401 $ 4,069,289 Citywide,Department,and Division Overhead Allocation Overhead Costs Comm Devl Admin-Personnel Costs $ 172,537 $ 172,537 Comm Devl Admin-M&S $ 12,744 $ 12,744 Back Out Citywide CD Admin OH $ (77,627) $ (77,627) Reallocate Citywide CD Admin OH $ 77,627 $ 77,627 $ - I $ -I $ Dept. Comm Devi Divisions' Citywide Admin- Back Out Reallocate Indirect Overhead Personnel Comm Devi Citywide CD Citywide CD Total Divisions Costs Allocation Costs Admin-M&S Admin OH Admin OH Overhead Community Development Admin $ - $ 77,627 $ - $ - $ (77,627) $ - $ - $ - $ - $ - Building $ - $ 216,425 $ 50,499 $ 3,935 $ - $ 23,966 $ - $ - $ - $ 294,824 Current Planning $ - $ 147,256 $ 54,707 $ 3,877 $ - $ 23,617 $ - $ - $ - $ 229,457 Long Range Planning $ - $ 176,456 $ 49,096 $ 3,440 $ - $ 20,951 $ - $ - $ - $ 249,942 Development Engineering $ - $ 39,799 $ 11,222 $ 978 $ - $ 5,958 $ - $ - $ - $ 57,957 Downtown Redevelopment $ - $ 33,524 $ 7,014 $ 515 $ - $ 3,134 $ - $ - $ - $ 44,186 Total $ - $ 691,086 $ 172,537 $ 12,744 $ (77,627) $ 77,627 $ - $ - $ - $ 876,367 Allocate Departmental Indirect Costs Using Direct FTEs Danired Wages ct Salaries ReCitywmove ide Admin OH Direct and W Salaries ages 4/11/2012 Section IX-Page 5 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Multiple Overhead Rate Worksheet - Community Development FY 2010-11 Actuals Department Allocation Data Direct Total Dept. Remove Salaries and Divisions' Direct FTEs Admin Wages Cost Citywide OH Community Development Admin $ - $ 440,447 1 Building $ 528,690 $1,127,737 7.20 Current Planning $ 520,989 $1,039,532 7.80 Long Range Planning $ 462,166 $1,049,209 7.00 Development Engineering $ 131,435 $ 286,082 1.60 Downtown Redevelopment $ 69,140 $ 126,281 1.00 $ - $ $ - $ - Total $ 1,712,420 $4,069,289 24.60 1 0 0 0 4/11/2012 Section IX-Page 6 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR Single Overhead Rate Worksheet - Municipal Court FY 2010-11 Actuals Municipal Court Overhead Rates(Rate Base=Direct Salaries&Wages) Total Citywide Rate Indirect Dept Indirect Paid Time Off Admin Time Benefits 100.22% 35.59% 0.00% 15.28% 14.29% 35.07% Check O.K. Indirect Direct Total Expenditures Excluded Unallowable Salaries and for all other Total Cost Department Costs Benefits Wages purposes Municipal Court $ 187,544 $ 216,145 $ 75,801 $ 14,886 $ 494,376 $ - $ 187,544 $ - $ 216,145 $ 75,801 $ 14,886 $ 494,376 Departmental Indirect $ - $ Citywide OH from ICAP $ 76,924 $ 76,924 $ 76,924 $ 76,924 Total Department $ - $ 187,544 $ 76,924 $ 216,145 $ 75,801 $ 14,886 $ 571,300 City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Departmental Indirect Cost Rates-Citywide Allocations FY 2010-11 Actuals total A-sr Allocations for the FY 2012-13 Plan (Using FY 2010-11 Proposed Total Direct Salaries& Indirect Cost Department Actuals) Carry-Forward Costs Wages Rates 100 1400 Municipal Court I$ 76,924 $ - $ _ 76,924 $ 216,145 35.59% 100 2400 FIS Interim Plan $ - $ - $ - $ - NA 100 3000 Community Development Admin $ 77,627 $ - $ 77,627 $ 176,225 44.05% 230 3100 Building $ 216,425 $ - $ 216,425 $ 528,690 40.94% 100 3200 Current Planning $ 147,256 $ - $ 147,256 $ 520,989 28.26% 100 3300 Long Range Planning $ 176,456 $ - $ 176,456 $ 462,166 38.18% 100 3500 Development Engineering $ 39,799 $ - $ 39,799 $ 131,435 30.28% 100 3700 Downtown Redevelopment $ 33,524 $ - $ 33,524 $ 69,140 48.49% 100 4000 Police Administration $ 138,680 $ - $ 138,680 $ 226,522 61.22% 100 4100 Police Operations $ 901,818 $ - $ 901,818 $ 3,933,620 22.93% 100 4200 Support Services $ 398,923 $ - $ 398,923 $ 2,555,309 15.61% 100 5000 Library Administration $ 175,540 $ - $ 175,540 $ 250,867 69.97% 100 5100 Library Readers'Services $ 714,881 $ - $ 714,881 $ 851,540 83.95% 100 5200 Library Technical Services $ 168,228 $ - $ 168,228 $ 327,199 51.41% 100 5300 Library Circulation $ 293,117 $ - $ 293,117 $ 765,729 38.28% 100 5900 Social Svcs&Community Events $ 93,767 $ - $ 93,767 $ - NA 100 6000 Public Works Administration $ 290,417 $ - $ 290,417 $ 665,232 43.66% 100 6100 Parks&Grounds $ 215,701 $ - $ 215,701 $ 596,997 36.13% 200 6200 Street Maintenance $ 172,187 $ - $ 172,187 $ 353,714 48.68% 100 6250 Project Engineering $ 288,076 $ - $ 288,076 $ 860,761 33.47% 100 8000 CIP/Transfers/Contingency $ 21,092 $ - $ 21,092 $ - NA 200 3600 Gas Tax Fund(Street Lights&Signals) $ 116,542 $ - $ 116,542 $ - NA 205 City Gas Tax Fund $ 16,014 $ - $ 16,014_ $ - NA 220 Electrical Inspection Fund $ 1,481 $ - $ 1,481 $ - NA 240 4000/4200 Criminal Forfeiture Fund $ - $ - $ - _$ - NA 250 Urban Services TIF Fund $ - $ - $ - $ - NA 255 3400 Urban Services Fund $ - $ - $ - $ - NA 260 Tree Replacement Fund $ 2,721 $ - $ 2,721 $ - NA 300 Bancroft Debt Service Fund $ 1,396 $ - $ 1,396 $ - NA 320 Dartmouth LID/CIP Fund $ - $ - $ - $ - NA 325 Wall Street LID Fund $ - $ - $ - $ - NA 350 GO Debt Service Fund $ 1,050 $ - $ 1,050 $ - NA 400 Facilities Fund $ 5,336 $ - $ 5,336 $ - NA 405 Transportation Development Tax $ 238 $ - $ 238 $ - NA 410 Traffic Impact Fee $ 886 $ - $ 886 $ - NA 411 Underground Utility Fund $ 271 $ - $ 271 $ - NA 412 Street Maintenance Fee Fund $ 72,440 $ - $ 72,440 $ - _ NA 420 _ Parks Capital Fund $ 69,740 $ - $ 69,740 $ - _ NA 421 Parks Bond Fund $ 47,065 $ - $ 47,065 $ - NA 425 6100 Parks SDC Fund $ 13,852 $ - $ 13,852 $ - NA 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ _ - NA 500 6600 Sanitary Sewer Fund $ 285,470 $ - $ 285,470 $ 299,022 95.47% 510 6700 StormwaterFund $ 220,161 $ - $ 220,161 $ 391,488 56.24% 511 6700 Water Quality/Quantity Fund $ 14,189 $ - $ 14,189 $ _ - NA 530 6250/6500 Water Fund _ _ $ 787,856 $ - $ 787,856 $ 649,957 121.22% 531 Water SDC Fund $ 2,554 $ - $ 2,554 $ NA 532 Water CIP Fund $ 89,634 $ - $ 89,634 $ - NA 600 1500 Recorder/Records-Elections Supervisor $ 2,547 $ - $ 2,547 $ 12,050 21.14% 600 2000 Fin&Info Srvcs-Passports/Business Licensing $ 10,052 $ - $ 10,052 $ 39,057 25.74% 660 Insurance Fund $ 1,597 $ - _$ 1,597 $ _ _ NA 900 Deferred Compensation $ - $ - _$ - $ - NA 910 General Employees Pension $ - $ - $ - $ - NA 930 Urban Renewal Debt Srvc $ 216 $ - $ 216 $ - NA 940 9000 Urban Renewal Cap Improvements $ 3,828 $ - $ 3,828 $ - NA 980 _ Trust Fund $ - $ - $ - $ - NA _Other Jurisdictions $ - $ - $ - $ - NA All Other $ 6,607 $ - $ 6,607 $ - NA 'TOTAL II$ 6,414,178 II$ -II$ 6,414,178 I I$ 14,883,851 I I 43.09% 4/11/2012 Section IX-Page 8 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 APPENDIX A: ALLOCATION INTO COST POOLS FOR CITY MANAGEMENT, RISK MANAGEMENT, COUNCIL, DESIGN & RECORDS, AND FINANCE & IT •: FCS GROUP www.fcsgroup.com City of Tigard,OR City Mgmt, Risk Mgmt, Council: Personnel Cost Analysis Worksheet and Line Item Apportionment FY 2010-11 Actuals Indirect Cost Pools/Direct Service Departments Personnel Cost Analysis Worksheet 1 2 3 4 5 Risk Mngmnt- Must City Mngmnt-City City Mngmnt-Web Risk Mngmnt- Employee Name/Title/Description FTEs be Line Item-Annual G&A Mayor&Council Manager Services Insurance Claims&Misc 100% Personnel Cost Premiums % $ % $ % $ % $ % $ % $ City Manager-C.Prosser ' 1.00 100% $ 188,022 - - 100.0% 188,022 - - - Asst City Mgr/Admin Svcs Dir-L.Newton 1.00 100% $ 149,729 - - 100.0% 149,729 - - - Exec Asst to City Mgr-J.Bengtson 1.00 100% $ 77,643 - - 100.0% 77,643 - - - Web Services Coordinator-N.Lof 1.00 100% $ 86,806 - - 20.0% 17,361 80.0% 69,445 - - Asst to the City Mgr-L.Mills 1.00 100% $ 109,758 - - 60.0% 65,855 - - 40.0% 43,903 Sr.Management Analyst-K.Wyatt 1.00 100% $ 97,975 - 20.0% 19,595 50.0% 48,988 - - 30.0% 29,393 Risk Mgmt Tech-G.Smalling 0.80 100% $ 76,209 - - - - - 100.0% 76,209 Mayor&City Council 5.00 100% $ 108,002 - 100.0% 108,002 - - - - 0% - - - - Adjustment for City Manager 100% $ 38,940 - - 88.7% 34,557 11.3% 4,382 - - Adjustment for Risk 100% $ 6,849 - - - - - 100.0% 6,849 0% - - - - - Total Personnel Cost $ 939,933 $ - $ 127,597 ' $ 582,155 $ 73,827 $ - $ 156,354 Total Personnel Cost/line entry before G&A allocation $ 939,933 $ - $ 127,597 $ 582,155 $ 73,827 $ $ 156,354 Personnel Cost Ratio before G&A allocation 100.00% 0.00% 13.58% 61.94% 7.85% 0.00% 16.63% Reallocate G&A I $ - $ - $ - $ - $ - $ - $ Total Personnel Costs after G&A allocation $ 939,933 $ - $ 127,597 $ 582,155 $ 73,827 $ - $ 156,354 Personnel Cost Ratio after G&A allocation 100.00% 0% 14% 62% 8% 0% 17% FTEs before G&A allocation 11.80 0.00 5.20 4.30 0.80 0.00 1.50 Reallocate G&A 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FTEs after G&A Allocation 11.80 0.00 in 5.20 4.30 0.80 0.00 1.50 Line Item Apportionment 1 2 3 4 5 Risk Mngmnt- Line Item- City Mngmnt-City City Mngmnt-Web Risk Mngmnt- Line Item-Description Department Allocation Mayor&Council Insurance Budget/Actuals Manager Services Premiums Claims&Misc 0500-Mayor&Council:All Non-Personnel $ 109,364 1 All to Mayor&Council $ 109,364 $ - $ - $ - $ - 1000-City Manager:All Non-Personnel $ 105,813 A City Mgmt $ - $ 93,905 $ 11,909 $ - $ - 1200-Risk Management:Materials,Services,&Capital $ 44,252 5 n Risk Mngmnt-Claims&Misc $ - $ - $ - $ - $ 44,252 1200-Risk Management:Insurance $ 288,778 4 sk Mngmnt-Insurance Premiums $ - $ - $ - $ 288,778 $ - Total Line Item Apportionment $ 548,207 1 109,364 93,905 11,909 288,778 44,252 Total Personnel Costs after G&A allocation $ 939,933 I $ 127,5971 $ 582,155 I $ 73,8271 $ - $ 156,354 Total Line Item Apportionment $ 548,207 $ 109,364 I $ 93,905 $ 11,909 I $ 288,778 $ 44,252 Grand Total-Costs I $ 1,488,140 I I j I$ 236,961 I I $ 676,059 I I $ 85,7361 I $ 288,778 I I $ 200,606 4/11/2012 Appendix A-Page 1 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR City Mgmt, Risk Mgmt, Council: Personnel Cost Analysis Worksheet and Line Item Apportionment FY 2010-11 Actuals A-87 Adjustments 1 2 3 4 5 City Mngmnt-City City Mngmnt-Web Risk Mngmnt- Risk Mngmnt- Description Budget/Actuals Department Allocation Mayor&Council Manager Services Insurance Claims&Misc Drp.r.„rr.c Remove costs of Council b/c unallowable per A87 guidelines $ (236,961) 1 All to Mayor&Council $ (236,961) $ - $ - $ - $ - CityMngr-Advertising $ (36,522) A CityMgmt $ - $ (32,411) $ (4,110) $ - $ - City Mngr-Dues&Subscriptions(lobbying) $ (33,655) A City Mgmt $ - $ (29,867) $ (3,788) $ - $ - City Mngr-Special Dept Expenses(celebrations) $ (16,977) A City Mgmt $ - $ (15,066) $ (1,911) $ - $ - City Mngr-Capital $ (653) A City Mgmt $ - $ (579) $ (73) $ - $ - Risk-Capital $ (690) 5 )Risk Mngmnt-Claims&Misc $ - $ - $ - $ - $ (690) Total $ (325,457) I (236,961) (77,924) (9,882) - (690) Grand Total-Costs $ 1,488,140 $ 236,961 I $ 676,059 $ 85,736 $ 288,778 $ 200,606 Total A-87 Adjustments $ (325,457) $ (236,961) $ (77,924) $ (9,882)1 $ -1 $ (690) 'Total Net Costs I $ 1,162,683 I I I I $ -I I $ 598,135 I I $ 75,854 I I $ 288,778 I I $ 199,916 Allocation Factor Distributor-All Departments or City Management Only 1 2 3 4 5 Allocation Factor City Mngmnt-City City Mngmnt-Web Risk Mngmnt- Risk Mngmnt- # Allocation Factor Data Department Allocation Mayor&Council Manager Services Insurance Claims&Misc 1 Total Actual Expenditures $ 1,488,140 B Total Expenditures 236,961 676,059 85,736 288,778 200,606 3 FTEs 11.80 C Total FTEs 5 4 1 0 2 4 Web Services 17 A City Mgmt 0.00 15.09 1.91 0.00 0.00 6 Property Value $ 370,522 A CityMgmt 0 328,822 41,700 0 0 7 Graphics Staff Time(Minutes) 32,565 A City Mgmt 0 28,900 3,665 0 0 8#of Records Requests 7 A City Mgmt 0 6 1 0 0 9 Time on Records Requests 2.25 A City Mgmt 0 2 0 0 0 10 Journal Entries 70 A City Mgmt 0 62 8 0 0 14#of Printers/Copiers 1 A City Mgmt 0 1 0 0 0 15 Help Desk Tickets 52 A City Mgmt 0 46 6 0 0 16 P-Card Transactions 99 A City Mgmt 0 88 11 0 0 20#of Invoices 135 A CityMgmt 0 120 15 0 0 26 3yr Avg#Insurance Incidents 0.67 A City Mgmt 0 1 0 0 0 Allocation Factor Distributor- Risk Management Only 1 _ 2 3 4 5 Allocation Factor City Mngmnt-City City Mngmnt-Web Risk Mngmnt- Risk Mngmnt- # Allocation Factor Data Department Allocation Mayor&Council Manager Services Insurance Claims&Misc 6 Property Value $ 288,184 5 )Risk Mngmnt-Claims&Misc 0 r 0 0 0 288,184 7 Graphics Staff Time(Minutes) 665 5 )Risk Mngmnt-Claims&Misc 0 0 0 0 665 8#of Records Requests 9 5 )Risk Mngmnt-Claims&Misc 0.00 0.00 0.00 0.00 9.00 9 Time on Records Requests 2.25 5 )Risk Mngmnt-Claims&Misc 0 0 0 0 2 10 Journal Entries 92 5 )Risk Mngmnt-Claims&Misc 0 0 0 0 92 15 Help Desk Tickets 41 5 )Risk Mngmnt-Claims&Misc 0 0 0 0 41 16 P-Card Transactions 72 5 )Risk Mngmnt-Claims&Misc 0 0 0 0 72 20#of Invoices 94 5 )Risk Mngmnt-Claims&Misc 0 0 0 0 94 34#of Record Boxes 59 5 )Risk Mngmnt-Claims&Misc 0 0 0 0 59 4/11/2012 Appendix A-Page 2 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR City Mgmt, Risk Mgmt, Council: Personnel Cost Analysis Worksheet and Line Item Apportionment FY 2010-11 Actuals Department Allocation I Mayor&Council I City Mngmnt-City I City Mngmnt-Web I Risk Mngmnt- I Risk Mngmnt- Name Manager Services Insurance Claims&Misc A City Mgmt 89% 11% B Total Expenditures 16% 45% 6% 19% 13% C _ Total FTEs 44% 36% 7% 0% 13% D _ Risk E F G H J 4/11/2012 Appendix A-Page 3 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Design &Records: Personnel Cost Analysis Worksheet and Line Item Apportionment FY 2010-11 Actuals Indirect Cost Pools/Direct Service Departments • Personnel Cost Anal sis Worksheet 1 2 3 4 5 6 7 8 Recorder/Records- Recorder/Records- Must Design&Comm- Design&Comm- Design&Comm- Recorder/Records- Recorder/Records- Employee Name/Title/Description FTEs be Line Item-Annual G&A Mail Graphics Copiers Records Council Support Records Requests Municipal Court Elections 100% Personnel Costs Management Supervisor % S % $ % $ % $ % $ % $ % $ % $ % $ Admin Support Supry-Helen Kerstiens-Marvin 1.00 100% $ 99,337_ - - 100.0% 99,337 - - - - - - Graphic Designer-Meghan Carlsrud 0.80 100% $ 59,164 - - 100.0% 59,164 -_ - - - _ - - Admin Spec I-Donna Witten 1.00 100% $ 60,519 - 61.0% 36,917 39.0% 23,602 - - - 0% - - - - - . - - - - _ - City Recorder-Catherine Wheatley 1.00 100% $ 97,535 - - - 24.5% 23,850 687% 66,968 1.3% 1,305 1.1% 1,119 4.4% 4,292 Deputy City Recorder-Carol Kroger 1.00 100% $ 80,162 - - - _ 19.4% 15,515 64.5% _ 51,717 _ _ - 6.5% 5,172 97% 7,758 Records Mgmt Spec-Delora Garland 1.00 100% $ 71,869_ - _ - - - 86.2% 61,925 - 11.3% 8,136 2.5% 1,808 - 0% - _ - - - - - _ - - - - Admin Srvcs Mgr-Nadine Robinson-Webster 0.50 100% $ 59,736.100.0% 59,736 - _ - - - _ - - _ Municipal Court 3.75 100% $ 291,945_ - _ - _ - 100.0% 291,945 Adjustments 100% $ 21,707 100.0% 21,707 - - - - - - - Total Personnel Costs $ 841,974 $ 81,443 $ 36,917 $ 182,103 $ - $ 101,290 $ 118,686 $ 9,441 $ 300,045 $ 12,050 Total Personnel Costs/line entry before G&A allocation $ 841,974 $ 81,443 $ 36,917 $ 182,103 $ - $ 101,290 $ 118,686 $ 9,441 $ 300,045 $ 12,050 Personnel Cost Ratio before G&A allocation 100.00% 9.67% 4.38% 21.63% 0.00% 12.03% 14.10% 1.12% 35.64% 1.43% Reallocate G&A $ - $ (81,443) $ 3,953 $_19,501 $ - $ 10,847 $ 12,710 $ 1,011 $ 32,131 $ 1,290 Total Personnel Costs after G&A allocation $ 841,974 $ $ 40,870 $ 201,604 $ - $ 112,137 $ 131,395 $ 10,452 $ 332,175 $ 13,340 Personnel Cost Ratio after G&A allocation a 100.00% 0% 5% 24% 0% 13% 16% 1% 39% 2% FTEs before G&A allocation_ 10.05 0.50 0.61 2.19 0.00 1.30 1.33 0.13 3.85 0.14 Reallocate G&A 0.00 -0.50 0.03 0.11 0.00 0.07 0.07 0.01 0.20 0.01 FTEs after G&A Allocation 10.05 0.00 0.64 2.30 0.00 1.37 1.40 0.13 4.05 0.15 • Line Item Apportionment 1 2 3 4 5 6 7 8 Recorder/Records- Recorder/Records- Line Item- Design&Comm- Design&Comm- Design&Comm- Recorder/Records- Recorder/Records- Line Item-Description Budget/Actuals Department Allocation Mail Graphics Copiers Records Council Support Records Requests Municipal Court Elections Management Supervisor 1500-City Recorder/Records:All Non-Personnel $ 49,741 B Records $ - $ $ - $ 20,865 $ 24,449 $ 1,945 $ - $ 2,482 1300-Design&Comm:Printers/Copiers $ 50,740 3 to Design&Comm-Copiers $ - $ 50,740 $ - $ - $ - $ - $ - 1300-Design&Comm:Paper for all copiers/printers $ 12,723 3 to Design&Comm-Copiers $ - $ - $ 12,723 $ - $ $ - $ - $ - 1300-Design&Comm:General postage&postage supplies $ 35,703 1 lll to Design&Comm-Mall $ 35,703 $ - $ - $ - $ $ - $ - $ - 1300-Design&Comm:Cityscape postage,permit fees,etc. $ 43,279 1 Slits Design&Comm-Mail $ 43,279 $ $ - $ - $ - $ - $ - $ - 1300-Design&Comm:Remaining M&S and Capital $ 43,196 2 to Design&Comm-Graphics $ - $ 43,196 $ - $ - $ - $ - $ - $ - 1400-Municipal Court-All Non-Personnel $ 202,431 7 All to Municipal Court $ - $ - $ - $ - $ - $ - $ 202,431 $ - Total Line Item Apportionment $ 437,812 78,982 43,196 63,463 20,865 24,449 1,945 202,431 2,482 Total Personnel Costs after G&A allocation $ 841,974 $ 4 .$ 201,604 $ $ 112,137 $ 131,395 $ 10,452 $ 332,175 $ 13,340 Total Line Item Apportionment $ 437,812 $ 78,982 $ 43,196 I $ 63,463 I $ 20,865 1 $ 24,449 1 $ 1,945 1 $ 202,431 J $ 2,482 (Grand Total-Costs 1$ 1,279,786 I I I I$ 119,852 I 1$ 244,800 I 1$ 63,463 I 1$ 133,002 I I$ 155,844 I I$ 12,397 1 1$ 534,606 I I$ 15,822 A-87 Adjustments 1 ( 2 3 ( 4 5 6 7 8 Design&Comm- Design&Comm- Design&Comm- Recorder/Records- Recorder/Records- Recorder/Records- Recorder/Records- Description Budget/Actuals Department Allocation Mail Graphics Copiers Records Council Support Records Requests Municipal Court Elections Design&Comm-Special Department Expenses $ (30) 2 to Design&Comm_Graphics $ - $ (30) $ - $ - $ $ _ - $ - $ - Design&Comm-Capital $ (35,012) 2 to Design&Comm-Graphics $ - $ (35,012) $ - $ - $ - $ - $_ - $ - City Recorder/Records-Capital $ (6,088) B Records I $ - $ - $ - $ (2,554) $ A2`992j $ (238) $_ - $ (304) City Recorder/Records-Council Support $ (152,851) 5 :corder/Records-Council Support $ - $ - $ - $ - $ (152,851) $ - $ - $ - Total $ (193,981) I . (35,042) - (2,554) (155,844) (238) - _ (304) Grand Total-Costs $ 1,279,786 _ $ 119,852 $ 244,800 $ 63,463 $ 133,002 $ 155,844 $ 12,397 $ 534,606 $ 15,822 Total A-87 Adjustments $ (193,981) I $ -1 $ (35,042)1 $ -1 $ (2,554) 1 $ (155,844) $ (238)1 $ -1 $ (304) ITotal Net Costs 1$ 1,085,805 I I I 1$ 119,852 I I$ 209,758 I I$ 63,463 I 1$ 130,449 I 1$ I$ 12,159 I I$ 534,606 I I$ 15,519 4/11/2012 Appendix A-Page 4 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Design &Records: Personnel Cost Analysis Worksheet and Line Item Apportionment FY 2010-11 Actuals IIndirect Cost Pools/Direct Service Departments Allocation Factor Distributor-All Departments or Design Only 1 2 3 4 5 6 7 8 Allocation Factor Design&Comm- Design&Comm- Design&Comm- Recorder/Records- Recorder/Records- Recorder/Records- Recorder/Records- # Allocation Factor Data Department Allocation Mail Graphics Copiers Records Council Support Municipal Court p p' pport Records Requests Elections 1 Total Actual Expenditures $ 1,279,786 D Total expenditures 119,852 244,800 63,463 133,002 155,844 12,397 534,606 15,822 3 FTEs 10.05 E FTEs 0.64 2.30 0.00 1.37 1.40 0.13 4.05 0.15 6 Property Value $ 370,522 A Design 62,453 308,069 0 0 0 0 0 0 7 Graphics Staff Time(Minutes) 2,875 A Design 485 2,390 0 1 0 0 0 0 8#of Records Requests 3 A Design 1 2 0 l 0 0 0 0 9 Time on Records Requests 1 A Design 0 0 0 I 0 0 0 0 10 Journal Entries 110 A Design 19 91 0 l 0 0 0 0 14#of Printers/Copiers 3 C All except Muni Court 0.24 1.19 0.00 I 0.66 0.77 0.06 0.00 0.08 15 Help Desk Tickets 229 A Design 39 190 0 l 0 0 0 0 16 P-Card Transactions 161 A Design 27 134 0 I 0 0 0 0 17 Fleet Work Order Expenses 850 A Design 143 707 0 l 0 0 0 0 0 18#of POs 6 A Design 1 5 0 I 0 0 0 0 0 19$of POs $ 15,579 A Design 2,626 12,953 0 I 0 0 0 0 0 20#of Invoices 763 A Design 129 634 J 0 I 0 0 0 0 0 Allocation Factor Distributor-Records Only I 1 2 3 4 5 6 7 8 Allocation Factor Design&Comm- Design&Comm- Design&Comm- Recorder/Records- Recorder/Records- Recorder/Records- Recorder/Records- # Allocation Factor Data Department Allocation Mail Graphics Copiers Records Council Support Municipal Court p p' pport Records Requests Elections 6 Property Value $ 545,045 B Records 0 0 0 228,635 267,900 21,311 0 27,199_ 7 Graphics Staff Time(Minutes) 2,990 B _ Records 0 0 0 1,254 1,470 117 0 149 10 Journal Entries 67 B _ Records 0.00 0.00 0.00 28.11 32.93 2.62 _ 0.00 3.34 16 P-Card Transactions 47 B Records 0 0 0 20 23 2 0 2 18#of POs _ 1 B Records 0 0 0 0 0 o 0 0 19$of POs $ 3,550 B Records 0 0 0 1,489 1,745 139 0 177 20#of Invoices _ 69 B Records 0 0 0 29 34 3 0 3 5#of Autos 1 B Records 0 0 0 I 0 0 0 0 0 17 Fleet Work Order Expenses 4450 B Records 0 0 0 d 1,866.68 I 2,187.26 173.99 0 222.07 32 Direct Salaries&Wages $ 12,050 8 crder/Records-Elections Supervisor 0 0 0 0 0 0 0 12,050 Department Allocation Design&Comm- Design&Comm- Design&Comm- Recorder/Records- Recorder/Records- Recorder/Records- Recorder/Records- Name I Mail I Graphics I Copiers I Records I Council Support I Records Requests I Municipal Court I Elections A Design I 17% _ 83% 0% B Records 42% 49% 4% 5% C II except Muni Court 8% 40% _ 0% 22% 26% 2% 3% D Total expenditures 9% 19% _ 5% 10% 12% 1% 42% 1% E FTEs 6% 23% _ 0% 14% 14% 1% 40% 1% F G H I _ J 4/11/2012 Appendix A-Page 5 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Finance & IT: Personnel Cost Analysis Worksheet and Line Item Apportionment FY 2010-11 Actuals Indirect Cost Pools/Direct Service Departments Personnel Cost Analysis Worksheet 1 2 3 4 5 6 7 8 9 10 11 Must Fin&Info Srvcs- Fin Ops-Fin Fin Ops- Utility Billing- Utility Billing-Meter Contracts and Fin&Info Srvcs- Employee Name/Title/Description FTEs be Line Item-Annual G&A Budget/CIP Rprting/Mngmnt Accounting/GL Fin Ops-AP Fin Ops-Payroll Billing Reading IT-Support IT- GIS Purchasing Passports/Business p 9 P 9 9 9 9 9 100% Personnel Costs Licensing % $ % $ % $ % $ % $ % $ % $ % $ % $ % $ % $ % $ Finance&Info Srvcs Director-T.LaFrance 1.00 100% $ 133,970 100.0% 133,970 - - - - - - - - Conf Executive Assistant-L.Lutz 1.00 100% $ 81,671 72.6% 59,290 - - - - - - - - - - 27.4% 22,381 Sr.Management Analyst-C.Collins 1.00 100% $ 98,547 - 100.0% 98,547 - - - - - - - - Assistant Finance Director-D.Smith-Wagar 1.00 100% $ 116,595 - - 50.0% 58,298 - - - 50.0% 58,298 - - - - - Accounting Supervisor-A.Lawson 1.00 100% $ 80,187 - - - 100.0% 80,187 - - - - - - - - Accountant-K.Gende 1.00 100% $ 91,747 - - - 100.0% 91,747 - - - - Sr.Accounting Assistant-A.McCoy 1.00 100% $ 72,206 - - - - 100.0% 72,206 - - - - - Payroll Specialist-K Strayer 1.00 100% $ 72,736 - - - - 100.0% 72,736 - - - - Sr.Management Analyst-J.Barrett 1.00 100% $ 103,230 - - - - - - - - - - 100.0% 103,230 - Admin Specialist II-S.Seifer 0.50 100% $ 35,595 - - - - - - - - - - 100.0% 35,595 - Purchasing Assistant-C.Darnell 0.80 100% $ 62,308 - - - - - - - - - - 100.0% 62,308 - IT Manager-L.Sears 1.00 100% $ 128,692 - - - - - - 65.7% 84,611 34.3% 44,081 - IT Specialist-D.Dayton 1.00 100% $ 79,638 - - - - - 100.0% 79,638 - Network Administrator-J.Whalen 1.00 100% $ 99,841 - - - - - - - 100.0% 99,841 - - - Micro Computer Tech-O.Tsytsyn 1.00 100% $ 90,010 - - - - - - - - 100.0% 90,010 Network Administrator-T.Tanaka 1.00 100% $ 93,898 - - - - - - - - 100.0% 93,898 - - - GIS Coordinator-P.Beck 1.00 100% $ 95,762 - - - - - - - - - 100.0% 95,762 - - GIS Programmer Analyst-N.Shaub 1.00 100% $ 93,555 - - - - - - - - - 10o.0% 93,555 - - Sr Accounting Assistant-J.Greenberg 1.00 100% $ 78,581 - - - 92.0% 72,295 - 8.0% 6,286 Accounting Assistant II-A.Whitney 1.00 100% $ 58,869 - - - - - 92.0% 54,159 - 8.0% 4,710 Accounting Assistant II-J.Adams 1.00 100% $ 70,997 - - - 92.0% 65,317 - 8.0% 5,680 - Customer Service Worker-J.Mason 1.00 100% $ 67,917 - - - - - - 100.0% 67,917 - - - - Customer Service Worker-C.Farrier 1.00 100% $ 80,375 - - - - - - - 100.0% 80,375 - - - - 0% - - - - - - - - - - - Adjustments 100% $ 25,302 100.0% 25,302 Total Personnel Costs $ 2,012,229 $ 218,562 $ 98,547 $ 58,298 $ 171,934 $ 72,206 $ 72,736 $ 250,069 $ 148,292 $ 447,998 $ 233,398 $ 201,133 $ 39,057 Total Personnel Costs/line entry before G&A allocation $ 2,012,229 $ 218,562 $ 98,547 $ 58,298 $ 171,934 $ 72,206 $ 72,736 $ 250,069 $ 148,292 $ 447,998 $ 233,398 $ 201,133 $ 39,057 Personnel Cost Ratio before G&A allocation 100.00% 10.86% 4.90% 2.90% 8.54% 3.59% 3.61% 12.43% 7.37% 22.26% 11.60% 10.00% 1.94% Reallocate G&A $ - $ (218,562) $ 12,008 $ 7,104 $ 20,951 $ 8,798 $ 8,863 $ 30,471 $ 18,070 $ 54,590 $ 28,440 $ 24,509 $ 4,759 Total Personnel Costs after G&A allocation $ 2,012,229 $ $ 110,555 $ 65,401 $ 192,885 $ 81,004 $ 81,599 $ 280,540 $ 166,362 $ 502,588 $ 261,838 $ 225,642 $ 43,816 Personnel Cost Ratio after G&A allocation 100.00% 0% 5% 3% 10% 4% 4% 14% 8% 25% 13% 11% 2% FTEs before G&A allocation 22.30 1.73 1.00 0.50 2.00 1.00 1.00 3.26 2.00 4.66 2.34 2.30 0.51 Reallocate G&A 0.00 -1.73 0.08 0.04 0.17 0.08 0.08 0.27 0.17 0.39 0.20 0.19 0.04 FTEs after G&A Allocation 22.30 0.00 1.08 0.54 2.17 , 1.08 1.08 3.53 2.17 5.05 2.54 2.49 0.56 Line Item Apportionment 1 2 3 4 5 6 7 8 9 10 11 Line Item- Fin&Info Srvcs- Fin Ops-Fin Fin Ops- Utility Billing- Utility Billing-Meter Contracts and Fin&Info Srvcs- Line Item-Description Department Allocation Fin Ops-AP Fin Ops-Payroll IT-Support IT- GIS Passports/Business Budget/Actuals Budget/CIP Rprting/Mngmnt Accounting/GL Billing Reading Purchasing Licensing 2000-Finance&Info Srvcs Admn:Total non-personnel $ 47,538 Personnel Cost Ratio after G& $ 2,612 $ 1,545 $ 4,557 1 $ 1,914 $ 1,928 1 $ 6,628 $ 3,930 $ 11,874 $ 6,186 $ 5,331 $ 1,035 2100-Finance Ops:Total non-personnel $ 42,807 D Finance Ops $ - $ 6,652 $ 19,617 $ 8,239 $ 8,299 $ - $ - $ - $ - $ - $ - 2200-Utility Billing:Total non-personnel for meter reading $ 44,801 7 VI to Utility Billing-Meter Reading $ - $ - $ - $ - $ - $ - $ 44,801 $ - $ - $ - $ - 2200-Utility Billing:Total mtrls&srvcs costs for utility billing $ 127,895 6 All to Utility Billing-Billing $ - $ - $ - $ - $ - $ 127,895 $ - $ - $ - $ - $ - 2300-Information Tech:Non-personnel(excl.GIS capital) $ 528,517 8 All to IT-Support $ - $ - $ - $ - $ - $ - $ - $ 528,517 $ - $ - $ - 2300-Information Tech:GIS capital $ 61,505 9 All to IT-GIS $ - $ - $ - $ - $ - $ - $ - $ - $ 61,505 $ - $ - 2500-Contracts&Purch:Total non-personnel $ 6,091 10 All to Contracts and Purchasing $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 6,091 $ - Total Line Item Apportionment $ 859,156 2,612 8,197 24,174 10,152 10,227 134,523 48,732 540,391 67,691 11,422 1,035 Total Personnel Costs after G&A allocation $ 2,012,229 $ 110,555 $ 65,401 $ 192,885 $ 81,004 $ 81,599 $ 280,540 $ 166,362 $ 502,588 $ 261,838 $ 225,642 $ 43,816 Total Line Item Apportionment $ 859,156 $ 2,612 $ 8,197 $ 24,174 $ 10,152 $ 10,227 $ 134,523 $ 48,732 I $ 540,391 $ 67,691 $ 11,422 $ 1,035 (Grand Total-Costs I $ 2,871,385 1 I I I $ 113,167 I I $ 73,598 I 1 $ 217,059 I I$ 91,157 I I $ 91,826 I I $ 415,063 I I $ 215,093_I I$1,042,979 I I $ 329,529 1 1$ 237,063 I 1 $ 44,851 4/11/2012 Appendix A-Page 6 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Finance & IT: Personnel Cost Analysis Worksheet and Line Item Apportionment FY 2010-11 Actuals Ilndirect Cost Pools/Direct Service Departments A-87 Adjustments 1 2 3 4 5 6 7 8 9 10 11 Fin&Info Srvcs- Fin Ops-Fin Fin Ops- Utility Billing- Utility Billing-Meter Contracts and Fin&Info Srvcs- Description Budget/Actuals Department Allocation Budget/CIP Rprting/Mngmnt Accounting/GL Fin Ops-AP Fin Ops-Payroll Billing Reading IT-Support IT- GIS Purchasing Passports/Business Licensing Finance Admin-Advertising $ (923) Personnel Cost Ratio after G&∎ $ (51) $ (30) $ (89) $ (37) $ (37) $ (129) $ (76) $ (231) $ (120) $ (104) $ (20) Finance Admin-Dues $ (517) Personnel Cost Ratio after G&∎ $ (28) $ (17) $ (50) $ (21) $ (21) $ (72) $ (43) $ (129) $ (67) $ (58) $ (11) Finance Admin-Capital $ (171) Personnel Cost Ratio after G&∎ $ (9) $ (6) $ (16) $ (7) $ (7) $ (24) $ (14) $ (43) $ (22) $ (19) $ (4) Finance Ops-Advertising $ (109) D Finance Ops $ - $ (17) $ (50) $ (21) $ (21) $ - $ - $ - $ - $ - $ - Finance Ops-Dues $ (822) D Finance Ops $ - $ (128) $ (376) $ (158) $ (159) $ - $ - $ - $ - $ - $ - Utility Billing-Advertising $ (230) 6 All to Utility Billing-Billing $ - $ - $ - $ - $ - $ (230) $ - $ - $ - $ - $ - Utility Billing-Special Department Expenses $ (1,963) 6 All to Utility Billing-Billing $ - $ - $ - $ - $ - $ (1,963) $ - $ - $ - $ - $ - Utility Billing-Capital $ (2,361) 6 All to Utility Billing-Billing $ - $ - $ - $ - $ - $ (2,361) $ - $ - $ - $ - $ - IT-Advertising $ (841) 8 All to IT-Support $ - $ - $ - $ - $ - $ - $ - $ (841) $ - $ - $ - IT-Other Capital $ (48,614) 8 All to IT-Support $ - $ - $ - $ - $ - $ - $ - $ (48,614) $ - $ - $ - IT-GIS Capital $ (61,505) 9 All to IT- GIS $ - $ - $ - $ - $ - $ - --$ $ - $ (61,505) $ - $ - Total $ (118,056) (89) (197) (581) (244) (246) (4,778) (133) (49,857) (61,715) (181) (35) Grand Total-Costs $ 2,871,385 $ 113,167 1 $ 73,598 I $ 217,059 1 $ 91,157 I $ 91,826 1 $ 415,063 1 $ 215,093 1 $1,042,979 1 $ 329,529 1 $ 237,063 I $ 44,851 Total A-87 Adjustments $ (118,056) I $ (89) $ (197) $ (581) $ (244) $ (246) $ (4,778) $ (133) $ (49,857) $ (61,715) $ (181) $ (35) 'Total Net Costs I $ 2,753,329 I I I I $ 113,079 I I $ 73,401 I I $ 216,478 I I $ 90,913 I I $ 91,580 I I $ 410,285 I Is 214,960 I I $ 993,122 I 1 $ 267,814 I I $ 236,883 I Is 44,816 Allocation Factor Distributor-All Divisions or Finance Only 1 2 3 4 5 6 7 8 9 10 11 Fin&Info Srvcs- Fin Ops-Fin Fin Ops- Utility Billing- Utility Billing-Meter Contracts and Fin&Info Srvcs- # Allocation Factor Allocation Factor Department Allocation Budget/CIP Rprting/Mngmnt Accounting/GL Fin Ops-AP Fin Ops-Payroll Billing Reading IT-Support IT- GIS Purchasing Passports/Business Data Licensing 1 Total Actual Expenditures $ 2,871,385 F Total Expenditures 113,167 73,598 217,059 91,157 91,826 415,063 215,093 1,042,979 329,529 237,063 44,851 3 FTEs 22.30 G FTEs 1.08 0.54 2.17 1.08 1.08 3.53 2.17 5.05 2.54 2.49 0.56 4 Web Services 12 Personnel Cost Ratio after G&A 0.66 0.39 1.15 0.48 0.49 1.67 0.99 3.00 1.56 1.35 0.26 6 Property Value $ 741,044 A Finance 102,292 60,513 178,469 74,950 75,500 0 0 0 0 208,778 40,541 7 Graphics Staff Time(Minutes) 2,875 A Finance 397 235 692 291 293 0 0 0 0 810 157 8#of Records Requests 44 A Finance 6 4 11 4 4 0 0 0 0 12 2 9 Time on Records Requests 9 A Finance 1 1 2 1 1 0_ 0 0 0 3 0 13#of Computers 59 Personnel Cost Ratio after G&A 3 2 6 2 2 8 5 15_ 8 7 1 14#of Printers/Copiers 3 E Finance excl.Porch 0.58 0.34 1.01 0.42 0.43 0.00 0.00 0.00 0.00 0.00 0.23 15 Help Desk Tickets 212 E Finance excl.Purch 41 24 71 30 30 0 0 0_ 0 0 16 16 P-Card Transactions 112 E Finance excl.Porch 22 13 38 16 16 0 0 0_ 0 0 9 23 Agenda Items 29.12 Personnel Cost Ratio after G&A 2 1 3 1 1 4 2 7 4 3 1 25 Electronic Records 58 Personnel Cost Ratio after G&A 3 2 6 2 2 8 5 14 8 7 1 26 3yr Avg#Insurance Incidents _ 0.33 Personnel Cost Ratio after G&A 0 0 0 0 0 0 0 0 0 0 0 20#of Invoices 436 E Finance excl.Porch 84 50 146 61 62 0 0 0 0 liT 33 32 Direct Salaries&Wages $ 39,057 11 ,Info Srvcs-Passports/Business Licensing 0 0 0 0 0 0 0 0_ 0 0 39,057 34#of Record Boxes 191 Personnel Cost Ratio after G&AI 10 6 18 8 8 27 16 48 25 21 4 Allocation Factor Distributor- Utility Billing Only 1 2 3 4 5 6 7 8 9 10 11 Fin&Info Srvcs- Fin Ops-Fin Fin Ops- Utility Billing- Utility Billing-Meter Contracts and Fin&Info Srvcs- # Allocation Factor Allocation Factor Department Allocation Budget/CIP Rprting/Mngmnt Accounting/GL Fin Ops-AP Fin Ops-Payroll Billing Reading IT-Support IT- GIS Purchasing Passports/Business Data Licensing 6 Property Value $ 370,522 B Utility Billing 0 0 0 0 0 232,593 137,929 0 0 0 0 7 Graphics Staff Time(Minutes) 125 B Utility Billing 0 0 0 0 0 78 47 0 _ 0 0 0 8#of Records Requests 5 B Utility Billing 0.00 0.00 0.00 0.00 0.00 3.14 1.86 0.00_ 0.00 0.00 0.00 9 Time on Records Requests 2.25 B Utility Billing 0 0 0 0 0 1 1 0 0 0 0 10 Journal Entries 80 B Utility Billing 0 0 0 0 0 50 30 0 0 0 I 0 14#of Printers/Copiers 2 B Utility Billing 0 0 0 0 0 1 1 0 0 0 0 16 P-Card Transactions 67 I B Utility Billing 0 0 0 0 0 42 25 0 0 -6-.1 0 17 Fleet Work Order Expenses 74,404 B Utility Billing 0 0 0 0 0 46,707 27,697 0_ 0 0 0 18#of POs 2 B Utility Billing 0 0 0 0 0 1 1 0 0 0 0 19$of POs $ 1,918 B Utility Billing 0 0 0 0 0 1,204 714 0_ 0 0 0 20#of Invoices 100 B Utility Billing 0 0 0 0 0 63 37 0_ 0 0 0 5#of Autos 2 7 dl to Utility Billing-Meter Reading 0 0 0 0 0 0 2 0 0 0 0 34#of Record Boxes 39 B Utility Billing I 0 0 0 0 0 24 15 0 0 0 0 4/11/2012 Appendix A-Page 7 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Finance & IT: Personnel Cost Analysis Worksheet and Line Item Apportionment FY 2010-11 Actuals 'Indirect Cost Pools/Direct Service Departments Allocation Factor Distributor- IT Only 1 2 3 4 5 6 7 8 9 10 11 Fin&Info Srvcs- Fin Ops-Fin Fin Ops- Utility Billing- Utility Billing-Meter Contracts and Fin&Info Srvcs- # Allocation Factor Allocation Factor Department Allocation Budget/CIP Rprting/Mngmnt Accounting/GL Fin Ops-AP Fin Ops-Payroll Billing Reading IT-Support IT- GIS Purchasing Passports/Business Data Licensing 6 Property Value $ 1,205,220 C_ IT 0 0 0 0 0 I 0 0 792,398 412,822 0 0 7 Graphics Staff Time(Minutes) 2,205 C IT 0 0 0 0 0 0 0 1,450 755 0 0 8#of Records Requests 3 Ci IT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.97 1.03 0.00 0.00 9 Time on Records Requests 0.75 C IT 0 0 0 0 0 0 0 0 0 0 0 10 Journal Entries 274 C IT 0 0 0 0 0 0 0 180 94 0 0 14#of Printers/Copiers 3 C- IT 0 0 0 0 0 0 0 2 1 0 0 15 Help Desk Tickets 441 C_ IT 0 0 0 0 0 0 0 290 151 0 0 16 P-Card Transactions 480 C IT 0 0 0 0 0 0 0 316 164 0 0 17 Fleet Work Order Expenses 4,220 C_ IT 0 0 0 0 0 0 0 2,775 1,445 0 0 18#of POs 2 C_ IT 0 0 0 0 0 0 0 1 1 0 0 19$of POs $ 71,735 C— 0 0 0 0 0 0 0 47,164 24,571 0 0 20#of Invoices 472 C IT 0 0 0 0 0 0 0 310 162 0 0 26 3yr Avg#Insurance Incidents 0.33 C_ IT 0 0 0 0 0 0 0 0 0 0 0 5#of Autos 1 C IT 0 0 0 0 0 0 0 1 0 0 0 Department Allocation Fin&Info Srvcs- Fin Ops-Fin Fin Ops- Utility Billing- Utility Billing-Meter Contracts and Fin&Info Srvcs- Budget/CIP Rprting/Mngmnt Accounting/GL Fin Ops-AP Fin Ops-Payroll Billing Reading IT-Support IT- GIS Purchasing Passports/Business Name Licensing A _ Finance 14% 8% 24% 10% 10% 28%/0 5/o 0 B Utility Billing 63% 37% C IT 66% 34% D Finance Ops 16% 46% 19% 19% E Financeexcl.Purch 19% 11% 34% 14% _ 14% 8% F Total Expenditures 4% 3% 8% 3% 3% 14% 7% 36% 11% 8% 2% G FTEs 5% 2% 10% 5% 5% 16% 10% 23% 11% 11%/0 2% H I — . J 4/11/2012 Appendix A-Page 8 of 8 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 APPENDIX B : SQUARE FEET CALCULATION •:>FC S GROUP www.fcsgroup.com City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Sq Ft Spreadsheet City Hall Permit Center Police Sq Ft Depr Facilities Sq Ft Depr Facilities Sq Ft Depr Facilities 4,414 I I 5,230 I . I 11,811 100 0500 Mayor&Council $ - ,$ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager 352 $ - $ - "1$ - $ - 11$ - $ - 600 1_000 City Mngmnt-Web Services $ $ $ - $ - $ - $ - 600 1100 Human Resources $ - $ - 365 $ - $ - $ - $ - 600 1200 Risk Mngmnt-Insurance Premiums $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ - $ _ - 306 $ - $ - $ - $ - 600 1300 Design&Comm-Mail 404 $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Graphics $ - $ - $ - $ - $ - $ - 600 1300 'Design&Comm-Copiers $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Management 461 $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ - $ - $ _ - $ - $ - 600 2000 Fin&Info Srvcs-Budget/CIP 327 $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Fin Rprting/Mngmnt 696 $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Accounting/GL $ - $ - $ - $ - ,$ - $ - 600 2100 Fin Ops-AP $ - $ - $ - $ - $ - $ - 600 2100 Fin Op s-Payroll_ $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Billing 1,424 $ - $ - $ - $ - _$ - $ - _ 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - $ - 600 2300 IT-Support _ $ - $ - $ - $ - $ - $ - 600 2300 IIT-GIS $ - $ - $ - $ - $ - $ - 600 2500 Contracts and Purchasing 180 $ - $ - $ - $ _ - ,$ - $ _ - 650 6300 Fleet Maintenance $ - $ - $ - $ - $ - $ - 650 6400 Property Management $ - $ - $ - $ - $ - $ - 6100 City Campus Grounds Maintenance $ - $ - $ - $ - $ - $ - — 100 1400 Municipal Court 570 $ - $ - $ - $ - $ - $ _ - 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - 100 3000 Community DevelopmentAdmin $ - $ - $ - $ - $ - $ - 230 3100 3000 i Community $ - $ - 1,110 $ - $ - $ - $ - 100 3200 Current Planning $ - $ - 683 $ - $ _ - $ - $ _ - 100 3300 Long Range Planning $ - $ - $ - $ - $ - $ - 100 3500 Development Engineering _ $ - $ - 632 $ - $ - $ - $ - 100 3700 Downtown Redevelopment _ $ - $ - 107 $ - $ - $ - $ - 100 4000 Police Administration _ $ - $ _ - $ - $ - 875 $ - $ - 100 4100 i Police Operations $ - $ - 299 $ - $ - 10,936 $ - $ - 100 4200 Support Services $ - $ - $ - $ - $ - $ - 100 5000 Library Administration $ - $ - $ - $ - $ - $ - 100 5100 Library Readers'Services $ - $ - $ - $ - $ - $ - 100 5200 Library Technical Services $ - $ - i$ - $ - $ - $ - 100 5300 Library Circulation _ $ - $ - $ - $ - $ - $ - 100 5900 Social Svcs&Community Events $ - $ - $ - $ - $ - $ - 100 6000 Public Works Administration _ $ - $ - $ - $ - $ - $ - 100 6100 Parks&Grounds $ - $ - $ - $ - _$ - $ - 200 6200 Street Maintenance $ - $ - $ - $ - -$ - $ - 100 6250 Project Engineering $ - $ - 1,728 $ - $ - $ - $ - 100 8000 CIP/Transfers/Contingency $ - $ - $ - $ - $ - $ - 200 3600 Gas Tax Fund(Street Lights&Signals) $ - $ - $ - $ - $ - $ - 205 City Gas Tax Fund $ - $ - I$ - $ - $ - $ - 220 Electrical Inspection Fund $ - $ - $ - $ - $ - $ - 240 4000/420C Criminal Forfeiture Fund $ - $ - $ - $ - $ - $ - 250 Urban Services TIF Fund $ - $ - $ - $ - $ - $ - 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - 260 Tree Replacement Fund $ - $ - $ - $ - $ - $ - 300 Bancroft Debt Service Fund $ - $ - M $ - $ - $ - $ - 320 Dartmouth LID/CIP Fund $ - $ - $ - $ - $ - $ - 325 Wall Street LID Fund $ - $ - _ $ - $ - $ - $ - 350 GO Debt Service Fund $ - $ - _ $ - $ - $ - $ - 400 Facilities Fund _$ - $ - $ - $ - $ - $ - 405 Transportation Development Tax $ - $ - $ - $ - $ - $ - 410 Traffic Impact Fee $ - $ - $ - $ - $ - ,$ - 411 Underground Utility Fund _$ - $ - _ $ - $ - $ - $ - 412 Street Maintenance Fee Fund $ - $ - $ - $ - $ - $ - 420 Parks Capital Fund $ - $ - $ - $ - $ - $ - 421 Parks Bond Fund $ - $ - I $ - $ - $ - _,$ - 425 6100 Parks SDC Fund _ $ - $ - $ - $ - $ - $ - 450 Tigard Triangle LID#1 Fund _$ - $ - $ - $ - $ - $ - 500 6600 Sanitary Sewer Fund _$ - $ - $ - $ - $ - $ - 510 6700 Stormwater Fund $ - $ - $ - $ - $ - $ - 51 1 6700 Water Quality/Quantity Fund $ - $ - $ - $ - $ - $ - 530 6250/650[Water Fund $ - $ - $ - $ - $ - $ - 531 _ Water SDC Fund $ - $ - $ - $ - $ - $ - 532 Water CIP Fund $ - $ - MI $ - $ - $ - $ - 600 1500 Recorder/Records-Elections Supervisor $ - $ - I $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Passports/Business Licensing $ - _$ - , $ - $ - $ - $ - 660 Insurance Fund $ - $ - _. $ - $ - $ - $ - 900 Deferred Compensation $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ - $ -- $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - 940 9000 Urban Renewal Cap Improvements $ - $ - $ - $ - $ - $ - 980 Trust Fund $ - $ - $ - $ - $ - $ _ - _ Other Jurisdictions $ - $ - $ - $ - $ - $ - All Other $ - $ - j $ - '$ - $ - $ - Ii •.•••••• $ - $ - II.••••-•••' $ - $ - II••-••:•.• $ - $ - Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Common Areas I 3,0891 I 1,6751 I I Grand Total Sq Ft 7,503 6,905 11,811 4/11/2012 Appendix B-Page 1 of 5 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Sq Ft Spreadsheet Library City Hall Modular Building Niche Building Sq Ft Depr Facilities Sq Ft Depr Facilities Sq Ft Depr Facilities 48,001 1 1,156 I . I 3,240 1 100 0500 Mayor&Council $ - ,$ - $ - $ - $ - $ - _ 600 1000 City Mngmnt-City Manager $ - $ - $ - $ - $ - $ - 600 1-000 City Mngmnt-Web Services $ - $ - $ - $ - $ - $ - _ 600 1100 Human Resources $ - $ - 232 $ - $ - $ - $ - _ 600 1200 Risk Mngmnt-Insurance Premiums $ - $ - $ - $ - $ - $ - _ 600 1200 Risk Mngmnt-Claims&Misc $ - $ _ - 107 $ - $ - $ - $ - 600 1300 Design&Comm-Mail $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Graphics $ - $ - $ - $ - $ - _ 600 1300 'Design&Comm-Copiers $ - $ - $ - $ - — $ - $ 600 1500 Recorder/Records-Records Management $ - $ - $ - $ - $ - $ - _ 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - _ 600 1500 Recorder/Records-Records Requests $ - $ - 163 $ - $ - $ - $ - _ 600 2000 Fin&Info Srvcs-Budget/CIP $ - $ - $ - $ - $ - $ - _ 600 2100 Fin Ops-Fin Rprting/Mngmnt $ - $ - $ - $ - $ - _ 600 2100 Fin Ops-Accounting/GL $ - $ - $ - $ - $ - $ - _ 600 2100 Fin Ops-AP $ - $ - $ - $ - E$ - $ - 600 2100 Fin Op s-Payroll_ $ - $ - $ - $ - 7 $ - $ - 600 2200 Utility Billing-Billing _ $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - $ - 600 2300 IT-Support _ $ - $ - $ - $ - 3,240 $ - $ - _ 600 2300 IIT-GIS 1$ - $ - $ - $ - $ - $ - 600 2500 Contracts and Purchasing $ - $ - $ - $ - - $ - - 650 6300 Fleet Maintenance $ - $ - $ - $ - $ - $ - 650 6400 Property Management $ - $ - $ - $ - $ - $ - 6100 City Campus Grounds Maintenance $ - $ - $ - $ - $ - $ - 100 1400 Municipal Court $ - $ - $ - $ - $ - $ - 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - 100 3000 Community DevelopmentAdmin $ - $ - $ - $ - $ - $ - _ 230 3100 I Building $ - $ - 108 $ - $ - $ - $ - _ 100 3200 Current Planning _ $ - $ - 105 $ - $ - _ $ - $ - _ 100 3300 Long Range Planning $ - $ - $ - $ - $ - $ - _ 100 3500 Development Engineering $ - $ - $ - $ - $ - $ - _ 100 3700 Downtown Redevelopment $ - $ - $ - $ - � $ - $ - 100 4000 Police Administration _ $ - $ _ - 441 $ - $ - $ - $ - 100 4100 (Police Operations $ - $ - $ - $ - $ - $ - 100 4200 �Support Services _ '$ - $ - ,$ - $ - fs - $ -100 5000 Library Adminstration 2,227 $ - $ - $ - $ - - $ -100 5100 Library Readers'Services 30,186 $ - $ - $ - $ - - $100 5200 Library Technical Services 4,454 $ - $ - $ - $ - - $ - 100 5300 Library Circulation 11,134 $ - $ - $ - $ - - $ - 100 5900 Social Svcs&Community Events $ - $ - $ - $ - - $ _- 100 6000 Public Works Administration $ - $ - $ - $ - - $ - 100 6100 Parks&Grounds $ - $ - $ - $ - $ - $ -. 200 6200 Street Maintenance $ - $ - $ - $ - $ - $ - 100 6250 Project Engineering $ - $ - $ - $ - $ - $ - 100 8000 CIP/Transfers/Contingency $ - _$ - $ - $ - $ - $ - 200 3600 Gas Tax Fund(Street Lights&Signals) 1$ - $ - $ _ - $ - 1$ - $ - 205 City Gas Tax Fund $ - $ - $ _ - $ - $ - $ - 220 Electrical Inspection Fund $ - $ - $ - $ - ,$ - $ - 240 4000/420C Criminal Forfeiture Fund $ - $ - $ - $ - '$ - $ - 250 Urban Services TIF Fund $ - $ - $ - $ - $ - $ - 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - 260 Tree Replacement Fund $ - $ - $ - $ - $ - $ _ 300 Bancroft Debt Service Fund $ - $ - $ - $ - $ $ - _ 320 Dartmouth LID/CIP Fund Dartmouth - $ _ - $ - $ - $ - $ - _ 325 Wall Street LID Fund '$ - $ - $ - $ - $ - $ - _ 350 GO Debt Service Fund $ - $ - $ - $ - $ - $ - _ 400 Facilities Fund $ - $ - $ - $ - $ - $ - _ 405 Transportation Development Tax $ - $ - _ $ - $ - $ - $ - _ 410 Traffic Impact Fee $ - $ - $ - $ - $ - $ - _ 411 Underground Utility Fund $ - $ - $ - $ - $ - $ - _ 412 Street Maintenance Fee Fund $ - $ - $ - $ - $ - $ - _ 420 Parks Capital Fund $ - $ - $ - $ - $ _ - $ - 421 Parks Bond Fund $ - $ - $ - $ - $ - $ - _ 425 6100 Parks SDC Fund $ - $ - $ - $ - $ - $ - _ 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ - $ - $ - - 500 6600 Sanitary Sewer Fund $ - $ - $ - $ - $ - $ - _ 510 6700 Stormwater Fund $ - $ - $ - $ - ,$ - $ - _ 511 6700 Water Quality/Quantity Fund $ - $ - $ - $ - 4—$ - $ - _530 6250/650[Water Fund $ - $ - $ - $ - - $ - _531 _ Water SDC Fund $ - $ - $ - $ - - $ - _ 532 Water CIP Fund $ - $ - $ - $_ - - $ - _ 600 1500 Recorder/Records-Elections Supervisor I$ - $ - $ - $ - - $ - _ 600 2000 Fin&Info Srvcs-Passports/Business Licensi� $ - $ - $ - $ - - $ - _660 Insurance Fd $ - $ - $ - $ - - $ _ 900 Deferred Compensation $ - $ - $ - $ - $ - $ 910 General Employees Pension $ - $ - $ - $ - $ - $ _ 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - _ 940 9000 Urban Renewal Cap Improvements $ - $ - $ _ - $ - $ - $ - 980 Trust Fund $ - $ - $ - $ - $ - $ - Other Jurisdictions $ - $ - $ - $ - $ - $ - _ All Other $ - $ - I $ - $ - $ - $ - �� $ $ - IG•. $ - $ - P. ••• :'$ - $ - Check O.K. 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Common Areas I I I I 1 Grand Total Sq Ft 48,001 1,156 3,240 4/11/2012 Appendix B-Page 2 of 5 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Sq Ft Spreadsheet Cook Park,Fanno Cr.House,Skate Ash Street(Old Public Works Bldg) PW Building Park Rest Room,Summer Lake Shops,Wind Mill,Zuber House,Cashe Sq Ft Depr Facilities Sq Ft Depr Facilities Sq Ft Depr Facilities 10,121 J 1 10,0641 - I 1 100 0500 Mayor&Council $ - ,$ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager $ - $ - $ - $ - 11$ - $ - 600 1_000 City Mngmnt-Web Services $ - $ - $ - $ - $ - $ - 600 1100 Human Resources $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Insurance Premiums $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ - $ _ - $ - $ - $ - $ - 600 1300 Design&Comm-Mail $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Graphics $ - $ - $ - $ - $ - $ - 600 1300 'Design&Comm-Copiers $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Management $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ - $ - $ _ - $ - $ - 600 2000 Fin&Info Srvcs-Budget/CIP $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Fin Rprting/Mngmnt $ $ - $ - $ - $ - $ - 600 2100 Fin Ops-Accounting/GL $ - $ - $ - $ - ,$ - $ - 600 2100 Fin Ops-AP $ - $ - $ - $ - $ - $ - 600 2100 Fin Op s-Payroll_ $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Billing _ $ - $ - $ - $ - _$ - $ - 600 2200 Utility Billing-Meter Reading $ - $ - 4$ - $ - $ - $ - 600 2300 IT-Support _ $ - $ - $ - $ - $ - $ - 600 2300 IIT-GIS 1$ - $ - $ - $ - $ - $ - 600 2500 Contracts and Purchasing $ - $ - $ - $ _ - ,$ - $ _ - 650 6300 Fleet Maintenance $ - $ - 2,352 $ - $ - $ - $ - 650 6400 Property Management 860 $ - $ - $ - $ - $ - $ - 6100 City Campus Grounds Maintenance $ - $ - $ - $ - $ - $ - — 100 1400 Municipal Court $ - $ - $ - $ - $ - $ _ - 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - 100 3000 Community Development Admin $ - $ - $ - $ - $ - $ - 230 3100 3000 i Community $ - $ - $ - $ - $ - $ - 100 3200 Current Planning _ $ - $ - $ - $ _ - $ - $ _ - 100 3300 Long Range Planning $ - $ - $ - $ - $ - $ - 100 3500 Development Engineering $ - $ - $ - $ - $ - $ - 100 3700 Downtown Redevelopment $ - $ - $ - $ - $ - $ - 100 4000 Police Administration $ - $ _ - $ - $ - $ - $ - 100 4100 (Police Operations $ - $ - $ - $ - $ - $ - 100 4200 Support Services _ ,$ - $ - $ - $ - $ - $ - 100 5000 Library Administration $ - $ - $ - $ - $ - $ - 100 5100 Library Readers'Services $ - $ - $ - $ - $ - $ - 100 5200 Library Technical Services $ - $ - $ - $ - $ - $ - 100 5300 Library Circulation I$ - $ - $ - $ - $ - $ - 100 5900 Social Svcs&Community Events $ - $ - $ - $ - $ - $ - 100 6000 Public Works Administration 476 $ - $ - 1,653 $ - $ - $ - $ - 100 6100 Parks&Grounds 2,906 $ - $ - 238 $ - $ - 1 .$ - $ - 200 6200 Street Maintenance 5,736 $ - $ - $ - $ - $ - $ - 100 6250 Project Engineering _ $ - $ - $ - $ - $ - $ - 100 8000 CIP/Transfers/Contingency I$ - _$ - $ - $ - $ - $ - 200 3600 Gas Tax Fund(Street Lights&Signals) 1$ - $ - 1$ - $ - $ - $ - 205 City Gas Tax Fund $ - $ - $ - $ - $ - $ - 220 Electrical Inspection Fund _ $ - $ - $ - $ - I$ - $ - 240 4000/420C Criminal Forfeiture Fund $ - $ - $ - $ - $ - $ - 250 Urban Services TIF Fund $ - $ - $ - $ - $ - $ - 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - 260 Tree Replacement Fund $ - $ - $ - $ - $ - $ - 300 Bancroft Debt Service Fund 1$ - $ - M, $ - $ - $ - $ - 320 Dartmouth LID/CIP Fund $ - $ _ - $ - $ - $ - $ - 325 Wall Street LID Fund '$ - $ - $ - $ - $ - $ - 350 GO Debt Service Fund $ - $ - _ $ - $ - $ - $ - 400 Facilities Fund $ - $ - $ - $ - $ - $ - 405 Transportation Development Tax $ - $ - $ - $ - $ - $ - 410 Traffic Impact Fee $ - $ - $ - $ - $ - $ - 411 Underground Utility Fund $ - $ - _ $ - $ - $ - $ - 412 Street Maintenance Fee Fund $ - $ - $ - $ - $ - $ - 420 Parks Capital Fund $ - $ - I $ - $ - $ - $ - 421 Parks Bond Fund $ - $ - $ - $ - $ - $ - 425 6100 Parks SDC Fund $ - $ - $ - $ - $ - $ - 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ - $ - $ - 500 6600 Sanitary Sewer Fund $ - $ - 2,081 $ - $ - $ - $ - 510 6700 Stormwater Fund $ - $ - $ - $ - $ - $ - 511 6700 Water Quality/Quantity Fund $ - $ - 1,187 $ - $ - $ - $ - 530 6250/650[Water Fund 143 $ - $ - 2,553 $ - $ - $ - $ - 531 _ Water SDC Fund $ - $ - $ - $ - $ - $ - 532 Water CIP Fund $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Elections Supervisor $ - $ - $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Passports/Business Licens $ - $ - $ - $ - $ - $ - 660 Insurance Fund $ - $ - _ $ - $ - $ - $ - 900 Deferred Compensation $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ - $ - $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - 940 9000 Urban Renewal Cap Improvements $ - $ - $ - $ - $ - $ - 980 Trust Fund $ - $ - $ - $ - $ - $ _ Other Jurisdictions $ - $ - $ - $ - $ - $ - All Other $ - $ - $ - '$ - $ - $ - �I . $ - $ II ' ' $ - $ - II •-.-: • $ - $ - Check O.K. 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Common Areas 1.4001 I 7,9031 I I Grand Total Sq Ft 11,521 17,967 1 4/11/2012 Appendix B-Page 3 of 5 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Sq Ft Spreadsheet Police Dept Annex PD Storage Senior Center Sq Ft Depr Facilities Sq Ft Depr Facilities Sq Ft Depr Facilities 2,304 1 1 2,820 I - I 7,718 100 0500 Mayor&Council $ - ,$ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager $ - $ - $ - $ - 11$ - $ - 600 1-000 City Mngmnt-Web Services $ - $ - $ - $ - $ - $ - 600 1100 Human Resources $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Insurance Premiums $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ - $ _ - $ - $ - $ - $ - 600 1300 Design&Comm-Mail $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Graphics $ - $ - $ - $ - $ - $ - 600 1300 'Design&Comm-Copiers $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Management $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ - $ - $ _ - $ - $ - 600 2000 Fin&Info Srvcs-Budget/CIP $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Fin Rprting/Mngmnt $ $ - $ - $ - $ - $ - 600 2100 Fin Ops-Accounting/GL $ - $ - $ - $ - ,$ - $ - 600 2100 Fin Ops-AP $ - $ - $ - $ - $ - $ - 600 2100 Fin Op s-Payroll_ $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Billing _ $ - $ - $ - $ - _$ - $ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - $ - 600 2300 IT-Support _ $ - $ - $ - $ - $ - $ - 600 2300 IIT-GIS 1$ - $ - $ - $ - $ - $ - 600 2500 Contracts and Purchasing $ - $ - $ - $ _ - ,$ - $ _ - 650 6300 Fleet Maintenance $ - $ - $ - $ - $ - $ - 650 6400 Property Management $ - $ - $ - $ - $ - $ - 6100 City Campus Grounds Maintenance $ - $ - $ - $ - $ - $ - — 100 1400 Municipal Court $ - $ - $ - $ - $ - $ _ - 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - 100 3000 i Community Development Admin $ - $ - $ - $ - $ - $ - 230 3100 I Building $ - $ - $ - $ - $ - $ - 100 3200 Current Planning f$ - $ - $ - $ _ - $ - $ _ - 100 3300 Long Range Planning —1$ - $ - $ - $ - $ - $ - 100 3500 Development Engineering '$ - $ - $ - $ - $ - $ - 100 3700 Downtown Redevelopment $ - $ - ,$ - $ - $ - $ - 100 4000 Police Administration 2,304 $ - $ _ - $ - $ - $ - $ - 100 4100 (Police Operations $ - $ - 2.820 $ - $ - $ - $ - 100 4200 Support Services _ 5 - $ - $ - $ - $ - $ - 100 5000 Library Administration 1$ - $ - $ - $ - $ - $ - 100 5100 Library Readers'Services $ - $ - $ - $ - $ - $ - 100 5200 Library Technical Services $ - $ - $ - $ - $ - $ - 100 5300 Library Circulation $ - $ - $ - $ - $ - $ - 100 5900 Social Svcs&Community Events $ - $ - $ - $ - 7,718 $ - $ - 100 6000 Public Works Administration _ $ - $ - $ - - $ - $ - 100 6100 Parks&Grounds $ - $ - $ - $ - $ - $ - 200 6200 Street Maintenance $ - $ - $ - $ - $ - $ - 100 6250 Project Engineering $ - $ - $ - $ - $ - $ - 100 8000 CIP/Transfers/Contingency I$ - _$ - $ - $ - $ - $ - 200 3600 Gas Tax Fund(Street Lights&Signals) 1$ - $ - $ - $ - $ - $ - 205 City Gas Tax Fund $ - $ - $ - $ - I$ - $ - 220 Electrical Inspection Fund _ $ - $ - $ - $ - $ - $ - 240 4000/420C Criminal Forfeiture Fund $ - $ - $ - $ - $ - $ - 250 Urban Services TIF Fund $ - $ - $ - $ - $ - $ - 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - 260 Tree Replacement Fund $ - $ - $ - $ - $ - $ - 300 Bancroft Debt Service Fund 1$ - $ - M $ - $ - $ - $ - 320 Dartmouth LID/CIP Fund $ - $ _ - $ - $ - $ - $ - 325 Wall Street LID Fund '$ - $ - $ - $ - $ - $ - 350 GO Debt Service Fund $ - $ - _ $ - $ - $ - $ - 400 Facilities Fund $ - $ - $ - $ - $ - $ - 405 Transportation Development Tax $ - $ - $ - $ - $ - $ - 410 Traffic Impact Fee $ - $ - $ - $ - $ - $ - 411 Underground Utility Fund $ - $ - _ $ - $ - $ - $ - 412 Street Maintenance Fee Fund $ - $ - $ - $ - $ - $ - 420 Parks Capital Fund $ - $ - $ - $ - $ - $ - 421 Parks Bond Fund $ - $ - I $ - $ - $ - $ - 425 6100 Parks SDC Fund $ - $ - $ - $ - $ - $ - 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ - $ - $ - 500 6600 Sanitary Sewer Fund $ - $ - $ - $ - $ - $ - 510 6700 Stormwater Fund $ - $ - $ - $ - $ - $ - 51 1 6700 Water Quality/Quantity Fund $ - $ - $ - $ - $ - $ - 530 6250/650[Water Fund $ - $ - $ - $ - $ - $ - 531 _ Water SDC Fund $ - $ - $ - $ - $ - $ - 532 Water CIP Fund $ - $ - MI $ - $ - $ - $ - 600 1500 Recorder/Records-Elections Supervisor I$ - $ - I $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Passports/Business Licens $ - $ - , $ - $ - $ - $ - 660 Insurance Fund $ - $ - __ $ - $ - $ - $ - 900 Deferred Compensation $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ - $ - $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - 940 9000 Urban Renewal Cap Improvements $ - $ - $ - $ - $ - $ - 980 Trust Fund $ - $ - $ - $ - 5 - $ _ Other Jurisdictions $ - $ - $ - $ - $ - $ - All Other $ - $ - j $ - $ - $ - $ - II• .•- $ - $ - II.••••••••• $ - $ - II•.•.•:••• $ - $ - Check O.K. 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Common Areas I I I I I Grand Total Sq Ft 2,304 2,820 7,718 4/11/2012 Appendix B-Page 4 of 5 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Sq Ft Spreadsheet Canterbury Building Total Facilities Prop Mngmt Total Sq Ft Depr Facilities Cost Depreciation Total Sq Ft 4,321.) - $ - 111,201 100 0500 Mayor&Council $ - ,$ - - $ - - 600 1000 City Mngmnt-City Manager $ - $ - - $ - 352 600 1-000 City Mngmnt-Web Services $ - $ - - $ - - 600 1100 Human Resources $ - $ - - _$ - 597 600 1200 Risk Mngmnt-Insurance Premiums $ - $ - - $ - - 600 1200 Risk Mngmnt-Claims&Misc $ - $ - - _$ - _ 413 600 1300 Design&Comm-Mail $ - $ - - $ - 404 600 1300 Design&Comm-Graphics $ - $ - - _$ - _ - 600 1300 'Design&Comm-Copiers $ - $ - - $ - - 600 1500 Recorder/Records-Records Management $ - $ - - $ - 461 600 1500 Recorder/Records-Council Support $ - $ - - _$ - - 600 1500 Recorder/Records-Records Requests $ - $ - - $ - 163 600 2000 Fin&Info Srvcs-Budget/CIP $ - $ - - $ - 327 600 2100 Fin Ops-Fin Rprting/Mngmnt $ - $ - - $ - 696 600 2100 Fin Ops-Accounting/GL ■I$ - $ - - $ - - 600 2100 Fin Ops-AP $ - $ - - $ - _ - 600 2100 Fin Op s-Payroll_ $ - $ - - _$ - - 600 2200 Utility Billing-Billing _ $ - $ - - $ - 1,424 600 2200 Utility Billing-Meter Reading $ - $ - - $ -_ - 600 2300 IT-Support _ $ - $ - - $ - _ 3,240 600 2300 IIT-GIS 1$ - $ - - $ - - 600 2500 Contracts and Purchasing $ - $ - - $ - 180 650 6300 Fleet Maintenance $ - $ - - $ - 2,352 650 6400 Property Management $ - $ - - $ - 860 6100 City Campus Grounds Maintenance $ - $ - - $ - - 100 1400 Municipal Court $ - $ - I - $ - 570 100 2400 FIS Interim Plan $ - $ - - $ - - 100 3000 i Community Development Admin $ - $ - - $ - - 230 3100 I Building $ - $ - - $ - 1,218_ 100 3200 Current Planning _ $ - $ - - $ - _ 788 100 3300 Long Range Planning $ - $ - - _$ - - 100 3500 Development Engineering $ - $ - - _$ - 632 100 3700 Downtown Redevelopment $ - $ - - $ - 107 100 4000 Police Administration $ - $ - - $ - 3,620 100 4100 (Police Operations $ - $ - - $ - 14,055 100 4200 Support Services _ ,$ - $ - - $ - - 100 5000 Library Administration $ - $ - - $ - 2,227 100 5100 Library Readers'Services $ - $ - - $ - 30,186 100 5200 Library Technical Services $ - $ - - $ - 4,454 100 5300 Library Circulation $ - $ - - $ - '11,134 100 5900 Social Svcs&Community Events $ - $ - - $ - 7,718 100 6000 Public Works Administration 4,321_ $ - $ - - _$ - _6,450 100 6100 Parks&Grounds $ - $ - - $ - 3,145 200 6200 Street Maintenance $ - $ - - $ - 5,736 100 6250 Project Engineering $ - $ - - $ - 1,728_ 100 8000 CIP/Transfers/Contingency $ - _$ - - $ - - 200 3600 Gas Tax Fund(Street Lights&Signals) 1$ - $ - - $ - - 205 City Gas Tax Fund $ - $ - - $ - 220 Electrical Inspection Fund _ _ $ - _$ - - $ - - 240 4000/420C Criminal Forfeiture Fund $ - $ - _ - _$ - - 250 Urban Services TIF Fund $ - $ - - _ $ - - 255 3400 Urban Services Fund $ - $ - - $ - - 260 Tree Replacement Fund $ - $ - - $ - - 300 Bancroft Debt Service Fund 1-$ - $ - - $ - - 320 Dartmouth LID/CIP Fund $ - $ - - $ - - 325 Wall Street LID Fund '$ - $ - - $ - - 350 GO Debt Service Fund $ - $ - - $ - - 400 Facilities Fund $ - $ - - $ - - 405 Transportation Development Tax $ - $ - - $ - - 410 Traffic Impact Fee $ - $ - - $ - - 411 Underground Utility Fund $ - $ - - _$ - - 412 Street Maintenance Fee Fund $ - $ - - $ - - 420 Parks Capital Fund $ - $ - _ - $ - - 421 Parks Bond Fund $ - $ - - _$ - - 425 6100 Parks SDC Fund $ - $ - - $ - - 450 Tigard Triangle LID#1 Fund $ - $ - - _ $ - - 500 6600 Sanitary Sewer Fund $ - $ - - $ - 2,081 510 6700 Stormwater Fund $ - $ - _ - $ - - 511 6700 Water Quality/Quantity Fund $ - $ - _ - $ - 1,187 530 6250/650[Water Fund $ - $ - - $ - 2,696 531 _ Water SDC Fund $ - $ - - $ - 532 Water CIP Fund $ - $ - - $ - - 600 1500 Recorder/Records-Elections Supervisor I$ - $ - - $ - - 600 2000 Fin&Info Srvcs-Passports/Business Licens $ - $ - - _$ - - 660 Insurance Fund $ - $ - - $ - - 900 Deferred Compensation $ - $ - - $ - - 910 General Employees Pension $ - $ - $ - - 930 Urban Renewal Debt Srvc $ - _$ - - _ $ - - 940 9000 Urban Renewal Cap Improvements $ - $ - _ $ - - 980 Trust Fund $ - $ - _ $ - - Other Jurisdictions $ - $ - - $ - - All Other $ - $ - - $ - - �� .•. $ - $ - I - 1 1$ - 1 1 111,201 1 Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Common Areas Grand Total Sq Ft 4,321 4/11/2012 Appendix B-Page 5 of 5 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard, OR OMB A-87 Indirect Cost Allocation Plan April,2012 APPENDIX C : COPIER EXPENSE SPREADSHEET •:>FC S GROUP www.fcsgroup.com City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Shared Copiers Copier Expense Spreadsheet Mailroom Color Copier City Hall B/W Copier Police Records,Sharp MX 550N Copies Rental Maint. Copies Rental Maint. %Designated Rental Maint. 208,145 I$2,641.90 I$7,299.49 I 100,340 I$4,452.00 I$ 686.25 100%1$2,403.24 I$1,267.51 100 0500 Mayor&Council 20,248 $ 257 $ 710 43,792 $1,943.01 $ 299.50 $ - $ - 600 1000 City Mngmnt-City Manager 10,414 $ 132 $ 365 9,515 $ 422.17 $ 65.08 $ - $ - 600 1000 City Mngmnt-Web Services $ - $ - $ - $ - $ - $ - 600 1100 Human Resources 982 $ 12 $ 34 3,792 $ 168.25 $ 25.93 $ - $ - 600 1200 Risk Mngmnt-Insurance Premiums 555 $ 7 $ 19 35 $ 1.55 $ 0.24 $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Mail 7,339 $ 93 $ 257 608 $ 26.98 $ 4.16 $ - $ - 600 1300 Design&Comm-Graphics $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Copiers $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Management 36,826 $ 467.42 $1,291.46 11,182 $ 496.14 $ 76.48 $ - $ - 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ - $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Budget/CIP 17,303 $ 219.62 $ 606.80 8,102 $ 359.48 $ 55.41 $ - .$ - 600 2100 Fin Ops-Fin Rprting/Mngmnt 1,394 $ 17.70 $ 48.90 1,654 $ 73.39 $ 11.31 $ - $ - 600 2100 Fin Ops-Accounting/GL $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-AP $ - $ - $ - $ - $ - -$ - 600 2100 Fin Ops-Payroll $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Billing 3,418 $ 43.38 $ 119.87 13,400 $ 594.55 $ 91.65 $ - .$ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - .$ - 600 2300 IT-Support 2 $ 0.03 $ 0.07 268 $ 11.89 $ 1.83 $ - $ - 600 2300 IT- GIS $ - $ - $ - $ - $ - $ - 600 2500 Contracts and Purchasing 6,611 $ 83.91 $ 231.84 1,160 $ 51.47 $ 7.93 $ - $ - 650 6300 Fleet Maintenance $ - $ - $ - $ - $ - ,$ - 650 6400 Property Management 22 $ 0.28 $ 0.77 $ - $ - $ - $ - 6100 City Campus Grounds Maintenance $ - $ - $ - $ - $ - -$ - 100 1400 Municipal Court 669 $ 8.49 $ 23.46 1,315 $ 58.35 $ 8.99 $ - $ - 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - 100 3000 Community Development Admin 829 $ 10.52 $ 29.07 48 $ 2.13 $ 0.33 $ - $ - 230 3100 Building 3 $ 0.04 $ 0.11 39 $ 1.73 $ 0.27 $ - $ - 100 3200 Current Planning 2,721 $ 34.54 $ 95.42 96 $ 4.26 $ 0.66 $ - $ - 100 3300 Long Range Planning 57,153 $ 725.42 $2,004.31 3,085 $ 136.88 $ 21.10 $ - $ - 100 3500 Development Engineering 766 $ 9.72 $ 26.86 46 $ 2.04 $ 0.31 $ - .$ - 100 3700 Downtown Redevelopment 270 $ 3.43 $ 9.47 6 $ 0.27 $ 0.04 $ - $ - 100 4000 Police Administration 1,856 $ 23.56 $ 65.09 3 $ 0.13 $ 0.02 100% $2,403.24 $1,267.51 100 4100 Police Operations $ - $ - 63 $ 2.80 $ 0.43 $ - $ - 100 4200 Support Services 7,569 $ 96.07 $ 265.44 36 $ 1.60 $ 0.25 $ - $ - 100 5000 Library Administration 20,148 $ 255.73 $ 706.57 183 $ 8.12 $ 1.25 $ - $ - 100 5100 Library Readers'Services $ - $ - $ - $ - $ - '$ - 100 5200 Library Technical Services $ - $ - $ - $ - $ - $ - 100 5300 Library Circulation $ - $ - $ - $ - $ - $ - 100 5900 Social Svcs&Community Events $ - $ - $ - $ - $ - .$ - 100 6000 Public Works Administration 2,939 $ 37.30 $ 103.07 76 $ 3.37 $ 0.52 $ - $ - 100 6100 Parks&Grounds $ - $ - $ - $ - $ - $ - 200 6200 Street Maintenance $ - $ - $ - $ - $ - $ - 100 6250 Project Engineering 8,094 $ 102.73 $ 283.85 1,625 $ 72.10 $ 11.11 $ - $ - 100 8000 CIP/Transfers/Contingency $ - $ - $ - $ - $ - $ - 200 3600 Gas Tax Fund(Street Lights&Signals) $ - $ - $ - $ - $ - $ - 205 City Gas Tax Fund $ - $ - $ - $ - $ - $ - 220 Electrical Inspection Fund $ - $ - $ - $ - $ - $ - 240 4000/420C Criminal Forfeiture Fund $ - $ - $ - $ - $ - $ - 250 Urban Services TIF Fund $ - $ - $ - $ - $ - $ - 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - 260 Tree Replacement Fund $ - $ - $ - $ - $ - $ - 300 Bancroft Debt Service Fund $ - $ - $ - $ - $ - .$ - 320 Dartmouth LID/CIP Fund $ - $ - $ - $ - $ - $ - 325 Wall Street LID Fund $ - $ - $ - $ - $ $ - 350 GO Debt Service Fund $ - $ - $ - $ - $ $ - 400 Facilities Fund $ - $ _ $ - $ - $ - $ - 405 Transportation Development Tax $ - $ _ $ - $ - $ - $ - 410 Traffic Impact Fee $ - $ _ $ - $ - $ - $ - 411 Underground Utility Fund $ - $ _ $ - $ - $ - $ - 412 Street Maintenance Fee Fund $ - $ _ $ - $ - $ $ - 420 Parks Capital Fund $ - $ _ $ - $ - $ $ - 421 Parks Bond Fund $ - $ - $ - $ - $ - :$ - 425 6100 Parks SDC Fund $ - $ - $ - $ - $ - .$ - 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ - $ - $ - 500 6600 Sanitary Sewer Fund $ - $ - $ - $ - $ - $ - 510 6700 Stormwater Fund $ - $ - $ - $ - $ - $ - 511 6700 Water Quality/Quantity Fund $ - $ - $ - $ - $ - ,$ - 530 6250/650C Water Fund $ - $ - $ - $ - $ - '$ - 531 Water SDC Fund $ - $ - $ - $ - $ - .$ - 532 Water CIP Fund $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Elections Supervisor $ - $ - $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Passports/Business Licensing $ - $ - $ - $ - $ - $ - 660 Insurance Fund $ - $ - $ - $ - $ - $ - 900 Deferred Compensation $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ - $ - $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - 940 9000 Urban Renewal Cap Improvements $ - $ - $ - $ - $ - $ - 980 Trust Fund $ - $ - $ - $ - $ - .$ - Other Jurisdictions $ - $ - $ - $ - $ - $ - All Other 14 $ 0.18 $ 0.49 211 $ 9.36 $ 1.44 $ - $ - II::::: :::: $ 2,642 $ 7,299 0:•.•.••••• $ 4,452 $ 686 11;•;•;•;•;• $ 2,403 $ 1,268 Check O.K. 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Check O.K. 4/11/2012 Appendix C-Page 1 of 7 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Copier Expense Spreadsheet Police, (maintenance on Police Detectives,Sharp MX 3100N Public Works,CM4520 purchased copier) %Designated Rental Maint. %Designated Rental Maint. %Designated Rental Maint. 100%I$1,462.08 I$ 2,726.85 100%I l$ 7.02 100% $2,387.00 I$3,475.11 100 0500 Mayor&Council $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-Web Services $ - $ - $ - $ - $ - $ - 600 1100 Human Resources $ - $ - $ _ $ - $ - $ - 600 1200 Risk Mngmnt-Insurance Premiums $ - $ - $ $ - $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ - $ - $ $ - $ - $ - 600 1300 Design&Comm-Mail $ - $ - $ $ - $ - $ - 600 1300 Design&Comm-Graphics $ - $ - $ $ - $ - $ - 600 1300 Design&Comm-Copiers $ - $ - $ $ - $ - $ - 600 1500 Recorder/Records-Records Management $ - $ - $ _ $ - $ - $ - 600 1500 Recorder/Records-Council Support $ - $ - $ _ $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ - $ _ $ - $ - $ - 600 2000 Fin&Info Srvcs-Budget/CIP $ - $ - $ $ - $ - $ - 600 2100 Fin Ops-Fin Rprting/Mngmnt $ - $ - $ $ - $ - $ - 600 2100 Fin Ops-Accounting/GL $ - $ - $ $ - $ - $ - 600 2100 Fin Ops-AP $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Payroll $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Billing $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Meter Reading $ - $ - $ _ $ - $ - $ - 600 2300 IT-Support $ - $ - $ _ - $ - $ - $ - 600 2300 IT- GIS $ - $ - $ - $ - $ - $ - 600 2500 Contracts and Purchasing $ - $ - $ - $ - $ - $ - _ 650 6300 Fleet Maintenance $ - $ - $ _ - $ - $ - $ - 650 6400 Property Management $ - $ - $ - $ - $ - $ - 6100 City Campus Grounds Maintenance $ - $ - $ - $ - $ 100 1400 Municipal Court $ - $ - $ - $ - $ - $ - 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - 100 3000 Community Development Admin $ - $ - $ - $ - $ - $ - 230 3100 Building $ - $ - $ - $ - $ - $ - 100 3200 Current Planning $ - $ - $ - $ - $ - $ - 100 3300 Long Range Planning $ - $ - $ - $ - $ - $ - 100 3500 Development Engineering $ - $ - $ $ - $ - $ - 100 3700 Downtown Redevelopment $ - $ - $ $ - $ - $ - 100 4000 Police Administration $ - $ - 100% $ - $ 7.02 $ 100 4100 Police Operations 100% $1,462.08 $ 2,726.85 $ $ - $ - $ - 100 4200 Support Services $ - $ - $ - $ - $ - $ - 100 5000 Library Administration $ - $ - $ _,$ - $ - $ - 100 5100 Library Readers'Services $ - $ - $ $ - $ - $ - 100 5200 Library Technical Services $ - $ - $ $ - $ - $ - 100 5300 Library Circulation $ - $ - $ - $ - $ - $ - 100 5900 Social Svcs&Community Events $ - $ - $ $ - $ - $ - 100 6000 Public Works Administration $ - $ - $ $ - 100% $2,387.00 $3,475.11 100 6100 Parks&Grounds $ - $ - $ $ - $ - $ - 200 6200 Street Maintenance $ - $ - $ - $ - $ - $ - 100 6250 Project Engineering $ - $ - $ _ $ - $ - $ - 100 8000 CIP/Transfers/Contingency $ - $ - $ $ - $ - $ - 200 3600 Gas Tax Fund(Street Lights&Signals) $ - $ - $ - $ - $ - $ - 205 City Gas Tax Fund $ - $ - $ - $ - $ - $ - 220 Electrical Inspection Fund $ - $ - $ $ - $ - $ - 240 4000/420C Criminal Forfeiture Fund $ - $ - $ _ $ - $ - $ - 250 Urban Services TIF Fund $ - $ - $ - $ - $ - $ - 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - 260 Tree Replacement Fund $ - $ - $ - $ - $ - $ - 300 Bancroft Debt Service Fund $ - $ - $ - $ - $ - $ - 320 Dartmouth LID/CIP Fund $ - $ - $ - $ - $ - $ - 325 Wall Street LID Fund $ - $ - $ - $ - $ - $ - 350 GO Debt Service Fund $ - $ - $ - $ - $ - $ - 400 Facilities Fund $ - $ - $ - $ - $ - $ - 405 Transportation Development Tax $ - $ - $ - $ - $ - $ - 410 Traffic Impact Fee $ - $ - $ $ - $ - $ - 411 Underground Utility Fund $ - $ - $ $ - $ - $ - 412 Street Maintenance Fee Fund $ - $ - $ $ - $ - $ - 420 Parks Capital Fund $ - $ - $ - $ - $ - $ - 421 Parks Bond Fund $ - $ - $ $ - $ - $ - 425 6100 Parks SDC Fund $ - $ - $ $ - $ - $ - 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ - $ - $ - 500 6600 Sanitary Sewer Fund $ - $ - $ - $ - $ - $ - 510 6700 Stormwater Fund $ - $ - $ - $ - $ - $ - 511 6700 Water Quality/Quantity Fund $ - $ - $ - $ - $ - $ - 530 6250/650C Water Fund $ - $ - $ - $ - $ - $ - 531 Water SDC Fund $ - $ - $ - $ - $ - $ - 532 Water CIP Fund $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Elections Supervisor $ - $ - $ $ - $ - $ - 600 2000 Fin&Info Srvcs-Passports/Business Licensii $ - $ - $ $ - $ - $ - 660 Insurance Fund $ - $ - $ $ - $ - $ - 900 Deferred Compensation $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ , - $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ _[$ - $ - $ - 940 9000 Urban Renewal Cap Improvements $ - $ - $ - $ - $ - $ - 980 Trust Fund $ - $ - $ $ - $ - $ - Other Jurisdictions $ - $ - $ - $ - $ - $All Other $ - $ - $ - $ - $ •;•;•:•:• $ 1,462 $ 2,727 •, ••: $ - $ 7 •; $ 2,387 $ 3,475 Check O.K. 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Check O.K. 4/11/2012 Appendix C-Page 2 of 7 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Designated Copiers Copier Expense Spreadsheet Community Development,IM5530, Community Development,IM5530, Community Development,Ricoh wide- Building Division Front Counter Permit Center,near Planning staff format printer (maintenance on purchased printer) %Designated Rental Maint. %Designated Rental Maint. %Designated Rental Maint. 100%I$1,993.55 I$ 260.18 100%I$2,708.55 I$ 672.01 100% I$1,348.00 100 0500 Mayor&Council $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-Web Services $ - $ - $ - $ - $ - $ - 600 1100 Human Resources $ - $ - $ - $ - - 600 1200 Risk Mngmnt-Insurance Premiums $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ - $ - $ - $ - $ - -$ - 600 1300 Design&Comm-Mail $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Graphics $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Copiers $ - $ - $ - $ - $ - ,$ - 600 1500 Recorder/Records-Records Management $ - $ - $ - $ - $ - -$ - 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ - $ - $ - $ - _$ - 600 2000 Fin&Info Srvcs-Budget/CIP $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Fin Rprting/Mngmnt $ - $ - $ - $ - $ - .$ - 600 2100 Fin Ops-Accounting/GL $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-AP $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Payroll $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Billing $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - - 600 2300 IT-Support $ - $ - $ - $ - $ - $ - 600 2300 IT- GIS $ - $ - $ - $ - $ - .$ - 600 2500 Contracts and Purchasing $ - $ - $ - $ - $ - -$ - 650 6300 Fleet Maintenance $ - $ - $ - $ - $ - .$ - 650 6400 Property Management $ - $ - $ - $ - $ - : $ - 6100 City Campus Grounds Maintenance $ - $ - $ - $ - $ - $ - 100 1400 Municipal Court $ - $ - $ - $ - $ - $ - 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - 100 3000 Community Development Admin $ - $ - $ - $ - 100% $ - .$1,348.00 230 3100 Building 100% $1,993.55 $ 260.18 $ - $ - $ - $ - 100 3200 Current Planning $ - $ - 100% $2,708.55 $ 672.01 $ - $ - 100 3300 Long Range Planning $ - $ - $ - $ - $ - $ - 100 3500 Development Engineering $ - $ - $ - $ - $ - : $ - 100 3700 Downtown Redevelopment $ - $ - $ - $ - $ - $ - 100 4000 Police Administration $ - $ - $ - $ - $ - $ - 100 4100 Police Operations $ - $ - $ - $ - $_ - _$ - 100 4200 Support Services $ - $ - $ - $ - $ - $ - 100 5000 Library Administration $ - $ - $ - $ - $ - $ - 100 5100 Library Readers'Services $ - $ - $ - $ - $ - $ - 100 5200 Library Technical Services $ - $ - $ - $ - $ - $ - 100 5300 Library Circulation $ - $ - $ - $ - $ - $ - 100 5900 Social Svcs&Community Events $ - $ - $ - $ - $ - $ - 100 6000 Public Works Administration $ - $ - $ - $ - $ - $ - 100 6100 Parks&Grounds $ - $ - $ - $ - $ - $ - 200 6200 Street Maintenance $ - $ - $ - $ - $ - $ - 100 6250 Project Engineering $ - $ - $ - $ - $ - $ - 100 8000 CIP/Transfers/Contingency $ - $ - $ - $ - $ - $ - 200 3600 Gas Tax Fund(Street Lights&Signals) $ - $ - $ - $ - $ - -$ - 205 City Gas Tax Fund $ - $ - $ - $ - $ - $ - 220 Electrical Inspection Fund $ - $ - $ - $ - $ - $ - 240 4000/420C Criminal Forfeiture Fund $ - $ - $ - $ - $_ - $ - 250 Urban Services TIF Fund $ - $ - $ - $ - $_ - _ $ - 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - 260 Tree Replacement Fund $ - $ - $ - $ - $ - $ - 300 Bancroft Debt Service Fund $ - $ - $ - $ - $ - $ - 320 Dartmouth LID/CIP Fund $ - $ - $ - $ - $ - $ - 325 Wall Street LID Fund $ - $ - $ - $ - $ $ - 350 GO Debt Service Fund $ - $ - $ - $ - $ $ - 400 Facilities Fund $ - $ - $ - $ - $ - $ - 405 Transportation Development Tax $ - $ - $ - $ - $ - $ - 410 Traffic Impact Fee $ - $ - $ - $ - $ - $ - 411 Underground Utility Fund $ - $ - $ - $ - $ - $ - 412 Street Maintenance Fee Fund $ - $ - $ - $ - $ $ - 420 Parks Capital Fund $ - $ - $ - $ - $ $ - 421 Parks Bond Fund $ - $ - $ - $ - $ - $ - 425 6100 Parks SDC Fund $ - $ - $ - $ - $ - $ - 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ - $ - $ - 500 6600 Sanitary Sewer Fund $ - $ - $ - $ - $ - $ - 510 6700 Stormwater Fund $ - $ - $ - $ - $ - $ - 511 6700 Water Quality/Quantity Fund $ - $ - $ - $ - $ - $ - 530 6250/650C Water Fund $ - $ - $ - $ - $ - $ - 531 Water SDC Fund $ - $ - $ - $ - $ - : $ - 532 Water CIP Fund $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Elections Supervisor $ - $ - $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Passports/Business Licensii $ - $ - $ - $ - $ - $ - 660 Insurance Fund $ - $ - $ - $ - $ - $ - 900 Deferred Compensation $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ - $ - $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - 940 9000 Urban Renewal Cap Improvements $ - $ - $ - $ - $ - $ - 980 Trust Fund $ - $ - $ - $ - $ - '$ - Other Jurisdictions $ - $ - $ - $ - $ - $ - AllOther $ - $ - $ - $ - $ - $ - I:•:•:•:•:• $ 1,994 $ 260 : •• $ 2,709 $ 672 :• $ - $ 1,348 Check O.K. 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Check O.K. 4/11/2012 Appendix C-Page 3 of 7 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Copier Expense Spreadsheet Human Resources/Risk Management, Human Resources/Risk Management, Municipal Court(maintenance on IM5530(through July 2010) CM4520(maintenance on owned purchased copier) copier,September 2010—June 2011) %Designated Rental Maint. %Designated Rental Maint. %Designated Rental Maint. 100%I$ 165.00 I$ 18.52 100%I$ 996.00 I$1,462.22 100% I$ 124.13 100 0500 Mayor&Council $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-Web Services $ - $ - $ - $ - $ - ,$ - 600 1100 Human Resources 50% $ 82.50 $ 9.26 50% $ 498.00 $ 731.11 $ - _$ - 600 1200 Risk Mngmnt-Insurance Premiums 50% $ 82.50 $ 9.26 50% $ 498.00 $ 731.11 $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Mail $ - $ - $ - $ - $_ - $ - 600 1300 Design&Comm-Graphics $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Copiers $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Management $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ - $ - $ - $ - ,$ - 600 2000 Fin&Info Srvcs-Budget/CIP $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Fin Rprting/Mngmnt $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Accounting/GL $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-AP $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Payroll $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Billing $ - $ - $ - $ - $ - .$ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - .$ - 600 2300 IT-Support $ - $ - $ - $ - $ - $ - 600 2300 IT- GIS $ - $ - $ - $ - $ - $ - 600 2500 Contracts and Purchasing $ - $ - $ - $ - $ - ,.$ - 650 6300 Fleet Maintenance $ - $ - $ - $ - $_ - ,$ - 650 6400 Property Management $ - $ - $ - $ - $ - $ - 6100 City Campus Grounds Maintenance $ - $ - $ - $ - $ - $ - 100 1400 Municipal Court $ - $ - $ - $ - 100% $ - $ 124.13 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - 100 3000 Community Development Admin $ - $ - $ - $ - $ - $ - 230 3100 Building $ - $ - $ - $ - $ - $ - 100 3200 Current Planning $ - $ - $ - $ - $ - $ - 100 3300 Long Range Planning $ - $ - $ - $ - $ - $ - 100 3500 Development Engineering $ - $ - $ - $ - $ - $ - 100 3700 Downtown Redevelopment $ - $ - $ - $ - $ - .$ - 100 4000 Police Administration $ - $ - $ - $ - $ - $ - 100 4100 Police Operations $ - $ - $ - $ - $ - $ - 100 4200 Support Services $ - $ - $ - $ - $ - $ - 100 5000 Library Administration $ - $ - $ - $ - $ - ,$ - 100 5100 Library Readers'Services $ - $ - $ - $ - $ - .$ - 100 5200 Library Technical Services $ - $ - $ - $ - $ - $ - 100 5300 Library Circulation $ - $ - $ - $ - $ - $ - 100 5900 Social Svcs&Community Events $ - $ - $ - $ - $ - $ - 100 6000 Public Works Administration $ - $ - $ - $ - $ - $ - 100 6100 Parks&Grounds $ - $ - $ - $ - $ - $ - 200 6200 Street Maintenance $ - $ - $ - $ - $ - $ - 100 6250 Project Engineering $ - $ - $ - $ - $ - $ - 100 8000 CIP/Transfers/Contingency $ - $ - $ - $ - $ - $ - 200 3600 Gas Tax Fund(Street Lights&Signals) $ - $ - $ - $ - $ - $ - 205 City Gas Tax Fund $ - $ - $ - $ - $ - $ - 220 Electrical Inspection Fund $ - $ - $ - $ - $ - $ - 240 4000/420C Criminal Forfeiture Fund $ - $ - $ - $ - $_ - $ - 250 Urban Services TIF Fund $ - $ - $ - $ - $_ - $ - 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - 260 Tree Replacement Fund $ - $ - $ - $ - $ - $ - 300 Bancroft Debt Service Fund $ - $ - $ - $ - $ - .$ - 320 Dartmouth LID/CIP Fund $ - $ - $ - $ - $ - $ - 325 Wall Street LID Fund $ - $ - $ - $ - $ $ - 350 GO Debt Service Fund $ - $ - $ - $ - $ - $ - 400 Facilities Fund $ - $ - $ - $ - $ $ - 405 Transportation Development Tax $ - $ - $ - $ - $ - $ - 410 Traffic Impact Fee $ - $ - $ - $ - $ - $ - 411 Underground Utility Fund $ - $ - $ - $ - $ - $ - 412 Street Maintenance Fee Fund $ - $ - $ - $ - $ $ - 420 Parks Capital Fund $ - $ - $ - $ - $ $ - 421 Parks Bond Fund $ - $ - $ - $ - $ - $ - 425 6100 Parks SDC Fund $ - $ - $ - $ - $ $ - 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ - $—�.$ - 500 6600 Sanitary Sewer Fund $ - $ - $ - $ - $ - I_$ - 510 6700 Stormwater Fund $ - $ - $ - $ - $ - I$ - 511 6700 Water Quality/Quantity Fund $ - $ - $ - $ - $ - I.$ - 530 6250/650C Water Fund $ - $ - $ - $ - $ - $ - 531 Water SDC Fund $ - $ - $ - $ - $ - $ - 532 Water CIP Fund $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Elections Supervisor $ - $ - $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Passports/Business Licensii $ - $ - $ - $ - $ - $ - 660 Insurance Fund $ - $ - $ - $ - $ - .$ - 900 Deferred Compensation $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ - $ - $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - 940 9000 Urban Renewal Cap Improvements $ - $ - $ - $ - $ - $ - 980 Trust Fund $ - $ - $ - $ - $ - .$ - Other Jurisdictions $ - $ - $ - $ - $ - $ - AllOther $ - $ - $ - $ - $ - $ - I:•:•:•:•:• $ 165 $ 19 : :• $ 996 $ 1,462 :• $ - $ 124 Check O.K. 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Check O.K. 4/11/2012 Appendix C-Page 4 of 7 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Copier Expense Spreadsheet Accounting (maintenance on Information Technology (maintenance Utility Billing (maintenance on purchased copier) on purchased copier) purchased fax/copier) %Designated Rental Maint. %Designated Rental Maint. %Designated Rental Maint. 100%I I$1,782.87 100%I I$ 337.61 100% I$ 63.42 100 0500 Mayor&Council $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-Web Services $ - $ - $ - $ - $ - $ - 600 1100 Human Resources $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Insurance Premiums $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ - $ - $ - $ - $ - -$ - 600 1300 Design&Comm-Mail $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Graphics $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Copiers $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Management $ - $ - $ - $ - $ - -$ - 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ - $ - $ - $ - _$ - 600 2000 Fin&Info Srvcs-Budget/CIP $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Fin Rprting/Mngmnt $ - $ - $ - $ - $ - .$ - 600 2100 Fin Ops-Accounting/GL 100% $ - $1,782.87 $ - $ - $ - $ - 600 2100 Fin Ops-AP $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Payroll $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Billing $ - $ - $ - $ - 100% $ - $ 63.42 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - $ - 600 2300 IT-Support $ - $ - 100% $ - $ 337.61 $ - $ - 600 2300 IT- GIS $ - $ - $ - $ - $ - $ - 600 2500 Contracts and Purchasing $ - $ - $ - $ - $ - -$ - 650 6300 Fleet Maintenance $ - $ - $ - $ - $ - .$ - 650 6400 Property Management $ - $ - $ - $ - $ - : $ - 6100 City Campus Grounds Maintenance $ - $ - $ - $ - $ - $ - 100 1400 Municipal Court $ - $ - $ - $ - $ - $ - 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - 100 3000 Community Development Admin $ - $ - $ - $ - $ - .$ - 230 3100 Building $ - $ - $ - $ - $ - $ - 100 3200 Current Planning $ - $ - $ - $ - $ - $ - 100 3300 Long Range Planning $ - $ - $ - $ - $ - $ - 100 3500 Development Engineering $ - $ - $ - $ - $ - : $ - 100 3700 Downtown Redevelopment $ - $ - $ - $ - $ - $ - 100 4000 Police Administration $ - $ - $ - $ - $ - $ - 100 4100 Police Operations $ - $ - $ - $ - $ - _$ - 100 4200 Support Services $ - $ - $ - $ - $ - $ - 100 5000 Library Administration $ - $ - $ - $ - $ - $ - 100 5100 Library Readers'Services $ - $ - $ - $ - $ - $ - 100 5200 Library Technical Services $ - $ - $ - $ - $ - $ - 100 5300 Library Circulation $ - $ - $ - $ - $ - $ - 100 5900 Social Svcs&Community Events $ - $ - $ - $ - $ - $ - 100 6000 Public Works Administration $ - $ - $ - $ - $ - $ - 100 6100 Parks&Grounds $ - $ - $ - $ - $ - $ - 200 6200 Street Maintenance $ - $ - $ - $ - $ - $ - 100 6250 Project Engineering $ - $ - $ - $ - $ - $ - 100 8000 CIP/Transfers/Contingency $ - $ - $ - $ - $ - $ - 200 3600 Gas Tax Fund(Street Lights&Signals) $ - $ - $ - $ - $ - -$ - 205 City Gas Tax Fund $ - $ - $ - $ - $ - $ - 220 Electrical Inspection Fund $ - $ - $ - $ - $ - $ - 240 4000/420C Criminal Forfeiture Fund $ - $ - $ - $ - $_ - $ - 250 Urban Services TIF Fund $ - $ - $ - $ - $_ - _ $ - 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - 260 Tree Replacement Fund $ - $ - $ - $ - $ - $ - 300 Bancroft Debt Service Fund $ - $ - $ - $ - $ - $ - 320 Dartmouth LID/CIP Fund $ - $ - $ - $ - $ - $ - 325 Wall Street LID Fund $ - $ - $ - $ - $ $ - 350 GO Debt Service Fund $ - $ - $ - $ - $ $ - 400 Facilities Fund $ - $ - $ - $ - $ - $ - 405 Transportation Development Tax $ - $ - $ - $ - $ - $ - 410 Traffic Impact Fee $ - $ - $ - $ - $ - $ - 411 Underground Utility Fund $ - $ - $ - $ - $ - $ - 412 Street Maintenance Fee Fund $ - $ - $ - $ - $ $ - 420 Parks Capital Fund $ - $ - $ - $ - $ $ - 421 Parks Bond Fund $ - $ - $ - $ - $ - $ - 425 6100 Parks SDC Fund $ - $ - $ - $ - $ - $ - 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ - $ - $ - 500 6600 Sanitary Sewer Fund $ - $ - $ - $ - $ - $ - 510 6700 Stormwater Fund $ - $ - $ - $ - $ - _$ - 511 6700 Water Quality/Quantity Fund $ - $ - $ - $ - $ - $ - 530 6250/650C Water Fund $ - $ - $ - $ - $ - $ - 531 Water SDC Fund $ - $ - $ - $ - $ - : $ - 532 Water CIP Fund $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Elections Supervisor $ - $ - $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Passports/Business Licensii $ - $ - $ - $ - $ - $ - 660 Insurance Fund $ - $ - $ - $ - $ - $ - 900 Deferred Compensation $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ - $ - $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - 940 9000 Urban Renewal Cap Improvements $ - $ - $ - $ - $ - $ - 980 Trust Fund $ - $ - $ - $ - $ - $ - Other Jurisdictions $ - $ - $ - $ - $ - $ - AllOther $ - $ - $ - $ - $ - $ - :•:•••:••• $ - $ 1,783 :• $ - $ 338 :• $ - $ 63 Check O.K. 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Check O.K. 4/11/2012 Appendix C-Page 5 of 7 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Dedicated Copiers Copier Expense Spreadsheet Engineering CM452(maintenance on Engineering R2238 color copier Utility Billing,IM5530 (maintenance on purchased copier; purchased copier) retired 4/14/11 and replaced with %Designated Rental Maint. %Designated Rental Maint. %Designated Rental Maint. 100%I$1,828.55 I$ 63.82 100%I I$ 28.92 100% I$5,370.03 100 0500 Mayor&Council $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-City Manager $ - $ - $ - $ - $ - $ - 600 1000 City Mngmnt-Web Services $ - $ - $ - $ - $ - $ - 600 1100 Human Resources $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Insurance Premiums $ - $ - $ - $ - $ - $ - 600 1200 Risk Mngmnt-Claims&Misc $ - $ - $ - $ - $ - -$ - 600 1300 Design&Comm-Mail $ - $ - $ - $ - $ - .$ - 600 1300 Design&Comm-Graphics $ - $ - $ - $ - $ - $ - 600 1300 Design&Comm-Copiers $ - $ - $ - $ - $ - .$ - 600 1500 Recorder/Records-Records Management $ - $ - $ - $ - $ - -$ - 600 1500 Recorder/Records-Council Support $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ - $ - $ - $ - _$ - 600 2000 Fin&Info Srvcs-Budget/CIP $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Fin Rprting/Mngmnt $ - $ - $ - $ - $ - .$ - 600 2100 Fin Ops-Accounting/GL $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-AP $ - $ - $ - $ - $ - $ - 600 2100 Fin Ops-Payroll $ - $ - $ - $ - $ - $ - 600 2200 Utility Billing-Billing 100% $1,828.55 $ 63.82 $ - $ - $ - $ - 600 2200 Utility Billing-Meter Reading $ - $ - $ - $ - - 600 2300 IT-Support $ - $ - $ - $ - $ - $ - 600 2300 IT- GIS $ - $ - $ - $ - $ - .$ - 600 2500 Contracts and Purchasing $ - $ - $ - $ - $ - -$ - 650 6300 Fleet Maintenance $ - $ - $ - $ - $ - $ - 650 6400 Property Management $ - $ - $ - $ - $ - : $ - 6100 City Campus Grounds Maintenance $ - $ - $ - $ - $ - $ - 100 1400 Municipal Court $ - $ - $ - $ - $ - $ - 100 2400 FIS Interim Plan $ - $ - $ - $ - $ - $ - 100 3000 Community Development Admin $ - $ - $ - $ - $ - .$ - 230 3100 Building $ - $ - $ - $ - $ - $ - 100 3200 Current Planning $ - $ - $ - $ - $ - $ - 100 3300 Long Range Planning $ - $ - $ - $ - $ - $ - 100 3500 Development Engineering $ - $ - $ - $ - $ - : $ - 100 3700 Downtown Redevelopment $ - $ - $ - $ - $ - $ - 100 4000 Police Administration $ - $ - $ - $ - $ - $ - 100 4100 Police Operations $ - $ - $ - $ - $_ - _$ - 100 4200 Support Services $ - $ - $ - $ - $ - $ - 100 5000 Library Administration $ - $ - $ - $ - $ - $ - 100 5100 Library Readers'Services $ - $ - $ - $ - $ - $ - 100 5200 Library Technical Services $ - $ - $ - $ - $ - $ - 100 5300 Library Circulation $ - $ - $ - $ - $ - $ - 100 5900 Social Svcs&Community Events $ - $ - $ - $ - $ - $ - 100 6000 Public Works Administration $ - $ - $ - $ - $ - $ - 100 6100 Parks&Grounds $ - $ - $ - $ - $ - $ - 200 6200 Street Maintenance $ - $ - $ - $ - $ - $ - 100 6250 Project Engineering $ - $ - 100% $ - $ 28.92 100% $ - $5,370.03 100 8000 CIP/Transfers/Contingency $ - $ - $ - $ - $ - $ - 200 3600 Gas Tax Fund(Street Lights&Signals) $ - $ - $ - $ - $ - -$ - 205 City Gas Tax Fund $ - $ - $ - $ - $ - $ - 220 Electrical Inspection Fund $ - $ - $ - $ - $ - $ - 240 4000/420C Criminal Forfeiture Fund $ - $ - $ - $ - $_ - $ - 250 Urban Services TIF Fund $ - $ - $ - $ - $_ - _ $ - 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - 260 Tree Replacement Fund $ - $ - $ - $ - $ - $ - 300 Bancroft Debt Service Fund $ - $ - $ - $ - $ - $ - 320 Dartmouth LID/CIP Fund $ - $ - $ - $ - $ - $ - 325 Wall Street LID Fund $ - $ - $ - $ - $ $ - 350 GO Debt Service Fund $ - $ - $ - $ - $ $ - 400 Facilities Fund $ - $ - $ - $ - $ - $ - 405 Transportation Development Tax $ - $ - $ - $ - $ - $ - 410 Traffic Impact Fee $ - $ - $ - $ - $ - $ - 411 Underground Utility Fund $ - $ - $ - $ - $ - $ - 412 Street Maintenance Fee Fund $ - $ - $ - $ - $ $ - 420 Parks Capital Fund $ - $ - $ - $ - $ $ - 421 Parks Bond Fund $ - $ - $ - $ - $ - $ - 425 6100 Parks SDC Fund $ - $ - $ - $ - $ - $ - 450 Tigard Triangle LID#1 Fund $ - $ - $ - $ - $ - $ - 500 6600 Sanitary Sewer Fund $ - $ - $ - $ - $ - $ - 510 6700 Stormwater Fund $ - $ - $ - $ - $ - $ - 511 6700 Water Quality/Quantity Fund $ - $ - $ - $ - $ - $ - 530 6250/650C Water Fund $ - $ - $ - $ - $ - $ - 531 Water SDC Fund $ - $ - $ - $ - $ - : $ - 532 Water CIP Fund $ - $ - $ - $ - $ - $ - 600 1500 Recorder/Records-Elections Supervisor $ - $ - $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Passports/Business Licensii $ - $ - $ - $ - $ - $ - 660 Insurance Fund $ - $ - $ - $ - $ - $ - 900 Deferred Compensation $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ - $ - $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ - $ - $ - 940 9000 Urban Renewal Cap Improvements $ - $ - $ - $ - $ - $ - 980 Trust Fund $ - $ - $ - $ - $ - $ - Other Jurisdictions $ - $ - $ - $ - $ - $ - AllOther $ - $ - $ - $ - $ - $ - •;•:•:•:• $ 1,829 $ 64 : •• $ - $ 29 :• $ - $ 5,370 Check O.K. 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Check O.K. 4/11/2012 Appendix C-Page 6 of 7 Tigard ICAP FINAL 04-11-12.xlsm City of Tigard,OR Indirect Cost Model for the FY 2012-13 Budget Year Copier Expense Spreadsheet Library,IM4512,2nd floor staff area Library,IM3511,Circulation area Total Maintenance Total Rental Designated Rental Maint. %Designated Rental Maint. 1 Cost Cost 100% $1,824.97 I$ 244.18 100%I I$ 638.67 I $ 27,876.81- $ 22,862.84 100 0500 Mayor&Council $ - $ - $ - $ - !!! $ 1,009.59 $ 2,200.01 600 1000 City Mngmnt-City Manager $ - $ - $ - $ - $ 430.29 $ 554.35 600 1000 City Mngmnt-Web Services $ - $ - $ - $ - $ - $ - 600 1100 Human Resources $ - $ - $ - $ - $ 800.74 $ 761.21 600 1200 I Risk Mngmnt-Insurance Premiums $ - $ - $ - $ - $ 760.07 $ 589.10 600 1200 Risk Mngmnt-Claims&Misc $ - $ - $ - $ - $ - _$ - 600 1300 Design&Comm-Mail _ $ - $ - $ - $ - $ 261.53 $ 120.13 600 1300 Design&Comm-Graphics $ - $ - $ - $ $ - $ - 600 1300 Design&Comm-Copiers $ - $ - $ - $ - $ - $ - 600I 1500 Recorder/Records-Records Management $ - $ - $ - $ - $ 1,367.94 $ 963.55 600 1500 Recorder/Records-Council Support _ $ - $ $ - $ - $ - $ - 600 1500 Recorder/Records-Records Requests $ - $ _ $ - $ - $ - $ - 600 2000 Fin&Info Srvcs-Budget/CIP _ $ - $ - $ - $ - $ 662.21 $ 579.10 600 2100 Fin Ops-Fin Rprting/Mngmnt $ - $ - $ - $ $ 60.21 $ 91.08 600, 2100 Fin Ops-Accounting/GL $ - $ - $ - $ - $ 1,782.87 $ - 600 1 2100 Fin Ops-AP $ - $ -_ $ - $ - $ - $ - 600 2100 Fin Ops-Payroll $ - $ - $ - $ - $ $ - - 600 2200 Utility Billing-Billing $ - $ - $ - $ $ 338.75 $ 2,466.48 600. 2200 Utility Billing-Meter Reading $ - $ - $ - $ - $ - $ - 600 2300 IT-Support $ - $ - $ - $ - $ 339.51 $ 11.92 600 2300 IT- GIS $ - $ - $ - $ - $ - $ - 600 2500 'Contracts and Purchasing $ - $ - $ - 1_$ - $ 239.78 $ 135.38 650' 6300 Fleet Maintenance $ - $ - $ - $ - $_ - $ 650 6400 Property Management $ - $ - $ - $ $ 0.77 $ 0.28 6100 City Campus Grounds Maintenance $ - $ - $ - $ - $ - $ - 100 1400 Municipal Court $ - $ $ - $ - $ 156.58 $ 66.84 100 2400 FIS Interim Plan $ - $ $ - $ - $ - $ - 100 3000 Community Development Admin $ - $ - $ - $ - $ 1,377.40 $ 12.65 230 3100 Building _ $ - $ - $ - $ - $ 260.55 $ 1,995.32 100 3200 Current Planning $ - $ - $ - $ - $ 768.09 $ 2,747.35 100 3300 Long Range Planning $ - $ - $ - $ - $ 2,025.41 $ 862.30 100 3500 Development Engineering $ - $ - $ - $ $ 27.18 $ 11.76 100 3700 Downtown Redevelopment $ - $ - $ - $ - $ 9.51 $ 3.69 100 4000 Police Administration $ - $ _ $ - $ - $ 1,339.64 $ 2,426.93 100 4100 Police Operations _ $ - $ - $ - $ - $ 2,727.28 $ 1,464.88 100 4200 Support Services $ - $ - $ - $ - $ 265.69 $ 97.67 100 5000 Library Administration 100% $1,824.97 $ 244.18 _ $ - $ - $ 952.01 $ 2,088.82 100 5100 Library Readers'Services $ - $ - _ $ - $ - $ - $ - 100 5200 Library Technical Services $ - $ - $ - $ - $ - $ _ 100 5300 Library Circulation _ $ - $ - 100% $ - $ 638.67 $ 638.67 $ - 100 5900 Social Svcs&Community Events $ - $ - $ - $ - $ - $ - 100 6000 Public Works Administration $ - $ - $ - $ - $ 3,578.70 $ 2,427.68 100 6100 Parks&Grounds $ - $ - $ - $ - $ - _$ - 200 6200 Street Maintenance _ $ - $ - $ - $ - $ - $ - 100 6250 Project Engineering $ - $ - $ - $ - $ 5,693.91 $ 174.83 100 8000 CIP/Transfers/Contingency $ - $ - $ - $ - $ - $ - 200 3600 Gas Tax Fund(Street Lights&Signals) $ - $ - _ $ - $ $ $ - - 205 City Gas Tax Fund $ - $ - $ - $ $ _$ - - 220 Electrical Inspection Fund $ - $ - _ $ - $ - $ - $ - 240 4000/420C Criminal Forfeiture Fund $ - $ - $ - $ - _ $ - $ - 250 Urban Services TIF Fund _ $ - $ - $ - $ - $ - $ - 255 3400 Urban Services Fund $ - $ - $ - $ - $ - $ - 260 Tree Replacement Fund $ - $ - $ - $ - $ - $ - 300 Bancroft Debt Service Fund $ - $ - $ - $ - $ - $ - , 320 Dartmouth LID/CIP Fund $ - $ $ - $ - _ $ - $ - 325 Wall Street LID Fund $ - $ - $ - $ _ $ - $ -- 350 GO Debt Service Fund $ - $ - $ - $ $ - $ - 400 Facilities Fund $ - $ - $ - $ $ - $ - 405 Transportation Development Tax $ - $ - $ - $ $ - $ - 410 Traffic Impact Fee $ - $ - $ - $ - $ - $ - 411 Underground Utility Fund $ - $ $ - $ - $ - $ - 412 Street Maintenance Fee Fund $ - $ - $ - $ - $ - $ - 420 _ Parks Capital Fund $ - $ - $ - $ $ $ - - 421 'Parks Bond Fund $ - $ _ $ - $ $ $ - - 425 6100 Parks SDC Fund $ - $ - $ - $ - $ - $ - 450 Tigard Triangle LID#1 Fund $ - $ _ $ - $ - _ $ - _$ - 500 6600 Sanitary Sewer Fund _ $ - $ - $ -_ $ - $ - $ - 510 6700 Stormwater Fund $ - $ - $ - $ - $ - $ - 511 6700 Water Quality/Quantity Fund $ - $ - $ - $ - $ - $ - 530 6250/650C Water Fund $ - $ - $ - $ - $ - $ - , 531 Water SDC Fund $ - $ - $ - $ - $ - $ - 532 Water CIP Fund $ - $ - $ - $ $ - $ - 600 1500 Recorder/Records-Elections Supervisor $ - $ - $ - $ $ - $ - 600 2000 Fin&Info Srvcs-Passports/Business Licensii $ - $ - $ - $ $ - $ - 660 Insurance Fund $ - $ - $ - $ - $ - $ - 900 Deferred Compensation $ - $ - $ - $ - $ - $ - 910 General Employees Pension $ - $ - $ - $ _ $ - $ - 930 Urban Renewal Debt Srvc $ - $ - $ - $ _ $ - $ - 940 9000 Urban Renewal Cap Improvements $ - $ - $ - $ - $ - $ - 980 Trust Fund $ - $ - $ - $ $ - _$ - Other Jurisdictions $ - $ - $ - $ $_ - $ - All Other $ - $ - $ - $ - $ 1.93 $ 9.54 p;•;•;•;•;• $ 1,825 $ 24411:•,•,•,•.• $ - $ 639 1$ 27,876.81 1 1$ 22,862.841 Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. Check O.K. 4/11/2012 Appendix C-Page 7 of 7 Tigard ICAP FINAL 04-11-12.xlsm